Agenda of Ordinary Meeting of Council

Report submitted to the Ordinary Meeting of Council on Monday 8 October 2018. RP-1

Reports from Staff

RP-1 PROPOSED AMENDMENT 14 OF THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010 - SOLAR ACCESS, PRIVACY AND SETBACK CONTROLS

Author: Adriaan Stander

Director: Natalie Te Pohe

Analysis:

This is a proposal to amend the Wagga Wagga Development Control Plan 2010 (DCP) to allow a more flexible approach with development assessment as it relates to solar access, privacy and setback controls. The proposal was placed on public exhibition as outlined in the report with one submission received and is now referred back to Council for consideration and approval of the amendment.

Recommendation

That Council:

a note that one submission was received during the exhibition period

b adopt amendment number 14 the Wagga Wagga Development Control 2010

c notify the amendment in the local paper with the amendment coming into force on the date it is notified.

Report

Council is currently undertaking a review of the Wagga Wagga Development Control Plan 2010 (DCP) with the aim to rewrite the DCP due to inconsistencies and difficulties experienced with interpreting the provisions. The rewrite will align the DCP with recent strategic documents, guides and directives.

The DCP rewrite is an extensive project and due to the timeframes associated with a rewrite, an interim amendment has been prepared to address pressing issues that need immediate attention.

At its Ordinary Council meeting of 23 July 2018, Council indicated support of Amendment 14 of the Wagga Wagga DCP 2010 and agreed to place it on public exhibition from 28 July 2018 to 25 August 2018 (inclusive) and invite public submissions on the amendment until 8 September 2018. One public submission was received during the period which is discussed further in the consultation section of this report.

Below are the details of the proposed amendments:

1. Solar Access

The proposal is to amend the solar access controls under subsection 9.3.4 of Section 9 of the DCP to bring it in line with the provisions of the State Environmental Planning Policy (Exempt and Complying Code) 2008 (Codes SEPP).

The Codes SEPP provides a fast-track approval process for straightforward residential, commercial and industrial development. If the application meets specific criteria, it can be determined by Council or an accredited certifier under the Codes SEPP by issuing a complying development certificate (CDC).

For example, the current DCP controls require three hours direct sunlight to the main internal living area and at least half the private open space and require the same to be protected for north facing living areas of adjoining dwellings. In contrast, the solar consideration for the Codes SEPP is less restrictive and only requires a compliant BASIX (Building Sustainability Index) Certificate (that ensures new homes are designed and built to reduce water and energy consumption across NSW, and are therefore contributing to the sustainable future of communities).

The intention is also to align the solar access controls for multi-unit development with the provisions of the State Environmental Planning Policy No 65 - Design Quality of Residential Apartment Development (SEPP 65).

The solar access controls of the DCP currently require the following:

C1 Locate garages, laundries and bathrooms to provide insulation from western sun.

C2 Locate living areas and private open space to ensure orientation to the north and north east where possible.

Solar access within the development

C3 For single dwellings, dual occupancies, secondary dwellings & shop top housing the windows to the main internal living area and at least half the private open space are to receive a minimum 3 hours direct sunlight between 9am and 3pm in mid-winter (June 22).

C4 At least 70 percent of dwellings within multi-dwelling housing and residential flat developments are to satisfy C3.

Protecting solar access to adjoining properties

C5 For any adjacent dwellings that have north facing living areas, maintain 3 hours sunlight access to the windows of the living areas between 9am and 3pm in mid-winter (June 22).

C6 Proposed development design should take into account the location of any adjacent private open space and avoid overshadowing of that space.

In light of the above, it is proposed to make the following changes to the solar access controls of the DCP (reflected on pages 23 and 24 of Attachment 1) that will give designers and Council staff more flexibility when considering site constraints, existing built form and good design practices:

Delete controls C3, C4, C5 and C6 and replace with the following controls that require designers to consider site constraints, existing built form and good design practises when designing the orientation of the living spaces within dwellings and the impact on adjoining living spaces.

C3 Building design and site layout is to ensure adequate sunlight access to the internal living spaces and private open space of the proposed development.

C4 Variations can be considered to C1, C2 and C3 where it can be demonstrated that site constraints, existing built form and good design practices limit the ability of the proposal to comply with these controls.

C5 Residential Flat developments are to comply with the solar controls of SEPP 65 and associated documents as amended.

C6 For any adjacent dwellings that have north facing living areas, maintain 3 hours sunlight access to the windows of the living areas between 9am and 3pm in mid-winter (June 22).

C7 Variations to C6 above can be considered where it can be demonstrated that any form of reasonable development on the lot would cause non-compliance with C6. In this instance, the impacts are to be minimised where possible.

C8 Proposed development design should take into account the location of any adjacent private open space and avoid excess overshadowing of that space.

2. Front Setbacks

The proposal is to amend the front setback controls under subsection 9.3.6 of Section 9 of the DCP to bring it in line with what can currently be constructed under the Codes SEPP.

The front setback controls of the DCP currently require the following:

C1 Minimum front setbacks for residential development (site area smaller than 2000m2):

· Primary frontage to a main or arterial road 9m #

· Primary street frontage (other roads) 6m #

· Secondary frontage (corner site) 3m

# - For residential accommodation in R3 Zones a minimum setback of 3m may be considered.

C2 In the older areas of Wagga Wagga front setbacks are typically 7.5m. Where the setback of existing adjoining buildings is greater than 6m increase the front setback to the setback of the adjoining building closest to the street boundary.

C3 For residential accommodation with a site area greater than 2000m2 building setbacks from the property boundary fronting a road shall be 10m and maximum front setback shall be 50m.

C4 The front elevation of a dwelling as visible from a public road shall include at least one change in plane of the dwelling wall (that encloses a habitable room) of a minimum of 500mm. The front of the garage shall not protrude in front of the face of the forward most wall of the dwelling enclosing a habitable room. In all instances, the garage shall not encroach on the front setback identified under C1.The forward most part of a building/dwelling wall shall not project forward of the building line. Refer to diagrams opposite.

C5 Variations to the minimum setback can be considered on corner sites where the primary street frontage is not the widest street or in accordance with the established streetscape character.

The proposal is to make the following changes to the above controls that will give designers and Council staff more flexibility when considering site constraints, existing built form and good design practices:

Delete control C3. This control can be deleted as there is no reason on larger lots to set a minimum and maximum setback. A development application can simply nominate a setback and demonstrate how the proposed setback aligns with existing built form and impact on streetscape. With new subdivisions, building envelopes may be introduced to achieve the same.

Delete and replace control C5 (now C4) with the following (reflected on pages 25 and 26 of Attachment 1):

C4 Variations to the minimum setback can be considered in the following circumstances:

· Within Urban Release Areas where it can be demonstrated that the reduced setback will be generally consistent with the character of the area or likely or desired future character of the area consistent with those generally allowed under the SEPP (Exempt and Complying Code) 2008 or relevant Code at the time of lodgement of a development application.

· Areas where it can be demonstrated that the setback is consistent with neighbouring properties. This situation is typical to older established areas of Central Wagga and large lot residential land.

· Corner lots where it can be demonstrated that the reduced setback on either or both frontages provides a more attractive streetscape without impacting unreasonably on the amenity of the neighbouring properties. This is relevant to designs that address both frontages without boundary fencing.

4. Privacy

The proposal is to amend the privacy controls under subsection 9.4.3 of Section 9 of the DCP. The current separation controls are considered unreasonable as it is often impossible to incorporate in the design of buildings. A more flexible and design focussed solution will be able to improve the outcome sought under this part of the DCP. The privacy controls of the DCP currently require the following:

C1 Offset windows, balconies and private open space areas between adjoining dwellings.

C2 For multi-dwelling housing and residential flat developments, provide separation in accordance with Table 9.4.4a.

Table 9.4.4a Separation between buildings

*Building height*	*Separation between habitable rooms*	*Separation between balconies and non-habitable rooms*	*Separation between non‑habitable rooms*
Up to 4 storeys (12m)	12m	9m	6m
Between 5 and 8 storeys (up to 25m)	18m	13m	9m

Table 9.4.4a

A reduction in separation distances may be acceptable where alternate design elements which achieve privacy objectives are provided. These include (but are limited to) opaque screens of appropriate dimensions, translucent or highlight windows. Where such elements are effectively provided a minimum 6m separation distances may be considered.

C3. Screening is required where there is direct line of sight between neighbouring balconies or private open space areas, or between windows and door openings of habitable rooms.

The proposal is to delete Control C2 and replace it with the following control (reflected on page 29 of Attachment 1):

C2. Provide adequate building separation within the development and from neighbouring buildings/adjacent land uses. Alternate design elements, including (but not limited to) opaque screens of appropriate dimensions, translucent or highlight windows may be used to improve privacy.

3. Harris Road Setbacks

Harris Road will be progressively closed to traffic and once closed will be converted into a landscaped corridor with a low traffic pedestrian path. The proposal is to amend setback controls that apply to the land adjacent to Harris Road, Gobbagombalin to align with the restrictions in force on the s88B instruments for those lots.

The s88B instrument for lots that front Harris Road contain the following restrictions:

i) Erect a fence along the northern boundary of the lot having:

(a) a height greater than 1.5m;

(b) less than 50% of open/see through construction

ii) erect any dwellings within 10metres of the northern boundary of the lot.

iii) erect any dwelling except if it has a ground floor verandah, porch, patio, pergola or deck on the northern side

The front setback controls under Section 16 of the DCP (Gobbagombalin Urban Release Area) currently require the following:

C4 Dwellings adjoining open space must front that open space, except in the case of dwellings whose boundary adjoins the southern boundary of Harris Road. These dwellings are to have fencing which is at least 50% open and be no more than 1.5m in height. The use of colorbond in the fence is not acceptable. The lots are to be a least 1,000m² in area and have an indicated 10m building setback to Harris Road, enforced by a s88B Restriction. Housing in this location shall include a verandah

The proposal is to delete control C4 and replace it with the following three controls (C4, C5, C6) to provide flexibility on the restrictions placed on property titles and types of development permissible under the Codes SEPP (reflected on pages 20 and 21 of Attachment 2):

C4 Dwellings adjoining an open space (other than those next to Harris Road) must front the open space and shall have the following restrictions enforced by a s88B instrument:

(i) Erect a fence along the boundary shared with the open space having:

(a) a height of not greater than 1.5m;

(b) not less than 50% of open/see through construction

C5 Dwellings adjoining Harris Road shall be at least, 1000sqm in size and have the following restrictions enforced by a s88B instrument:

(i) Erect a fence along the boundary shared with Harris Road having:

(a) a height not greater than 1.5m;

(b) not less than 50% of open/see through construction

(ii) No dwelling shall be located within 10m of the Harris Road boundary.

(iii) All dwellings must have a ground floor verandah, porch, patio, pergola or deck on the side facing Harris Road.

C6 Dwellings adjoining Harris Road must have a secondary frontage that:

(i) Includes a verandah, porch, patio, pergola or deck no closer than 3m of the Harris Road boundary.

(ii) Sheds and garages must not be located in the 10m dwelling setback.

A full layout of the relevant sections of the DCP and proposed changes thereto are provided under the attachments.

Financial Implications

As this is an internal generated amendment to the DCP 2010, the collection of application fees is not required.

Policy and Legislation

Wagga Wagga Development Control Plan 2010

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

Risk Management Issues for Council

N/A

Internal / External Consultation

Staff have received support for the proposed amendments from the relevant internal sections of Council.

The proposed amendment was placed on public exhibition as per the matrix below from 28 July 2018 to 25 August 2018 (inclusive) and invited public submissions on the amendment until 8 September 2018. One public submission was received and this is discussed in more detail further below.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Submission	Council officer response
There is an understanding that the proposed amendment to the DCP controls appears to be aligning with the provisions of the SEPP. The DCP controls need to have controls outside the provisions of the SEPP provisions.	The Codes SEPP provides a fast-track approval process for straightforward residential, commercial and industrial development. If the application meets specific criteria, it can be determined by Council or an accredited certifier under the Codes SEPP by issuing a complying development certificate (CDC).The aim of the amendment is to align with the provisions of the Code SEPP which is often more flexible. The proposed amendment will not make the DCP more restrictive.
What setbacks will apply to lots greater than 2000sqm?	Currently for residential accommodation with a site area greater than 2000sqm building setbacks from the property boundary fronting a road is 10m and the maximum front setback is 50m. This control is proposed to be deleted as there is no reason on larger lots to have a minimum and maximum setback. A development application can simply nominate a setback and demonstrate how the proposed setback aligns with existing built form and impact on streetscape. With new subdivisions, building envelopes may be introduced to achieve the same.

Attachments

1 ⇩.	Submission Received
2 .	Draft DCP Section 9 Residential Development (Amendment 14) - Provided under separate cover
3 .	Draft DCP Section 16 Gobbagombalin Urban Release (Amendment 14) - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Monday 8 October 2018. RP-2

RP-2 ADOPTION OF REVIEWED FEES AND CHARGES FOR COMBINED DEVELOPMENT AND CONSTRUCTION CERTIFICATE APPLICATIONS FOR PROJECTS OF $10,000 IN VALUE OR LESS

Author: Paul O'Brien

Director: Peter Thompson

Analysis:

This report recommends the adoption of new and amended development fees and charges for 2018/19 proposed at the Ordinary Meeting of Council on 27 August 2018. No submissions were received during the public exhibition period and the changes will aim to provide more equitable outcomes for the community and potentially reducing the quantum of works undertaken without consent.

Recommendation

That Council:

a note that there were no submissions received during the exhibition period 28 August 2018 and concluding on 24 September 2018.

b adopt the following new and amended fees and charges for 2018/19

Item Number

Fee and Charge Description

Pricing Policy ID

Basis

2018/19 Fee (exclusive of GST)

GST

2018/19 Fee (inclusive of GST)

NEW

CC or CDC Fee (estimated cost up to $5,000)

Each

$340.00 (inclusive of 2 inspections)

$0.00

$340.00

AMENDED-

0864

Minor Works Permit Private (Plumbing) - 1 fixture only or works with an estimated cost up to $5,000 (fee includes 2 inspections)

Each

$205.00

$0.00

$205.00

Report

For the 2017/18 financial year Council determined 33 combined development and construction certificate applications for projects of $5,000 in value or less. On average Council fees equalled 26% of the project value for these developments, being an average of $675.11, inclusive of the development application, construction certificate application and inspection fees.

Where these projects involve plumbing and drainage, such as installation of a toilet and/or shower in a shed, additional fees in the order of $205.00 to $385.00 also apply, pushing the Council fees to an average 33% to 39% of the project value for those developments.

These projects combined represent a listed development value of approximately $83,475 and $22,608 income for Council, excluding plumbing and drainage fees.

Council fees for projects greater than $5,000 and up to $10,000 on average equate to 11% of the project value or 21% to 25% where these projects involve plumbing and drainage.

A revised methodology for the application of fees for these developments, with the aim of providing more equitable outcomes for the community and potentially reducing the quantum of works undertaken without consent, is proposed.

The prescribed maximum development application fee, under Clause 246B of the Environmental Planning and Assessment Act 1979, for works with an estimated cost of up to $5,000 is $110.00. This fee is not recommended to be reduced.

Council’s current adopted Construction Certificate fee for works with an estimated cost of up to $5,000 is $150.00 plus an additional 0.5% of the estimated project value. Inspections are charged at the adopted rates of $180.00 (within 30km of the Council Administration Building) and $340 (outside 30km of the Council Administration Building). These fees are proposed to be amended for projects of $5,000 in value or less in order to provide a flat total fee (inclusive of two inspections) of $450.00, which on average equates to 15% of the project value for these developments, based on the 2017/18 financial year figures.

A comparison of the existing and proposed fees is shown below in figure one, which includes inspections currently charged against each development.

	ESTIMATED COST	CC CHARGES	DA CHARGES	TOTAL APPLICATION CHARGES	PROJECT VALUE %
Current	$2,000	$670.00	$110	$780.00	39%
Proposed	$2,000	$340.00	$110	$450.00	23%
Current	$3,500	$847.50	$110	$957.50	27%
Proposed	$3,500	$340.00	$110	$450.00	13%
Current	$5,000	$700.00	$110	$810.00	16%
Proposed	$5,000	$340.00	$110	$450.00	9%

Council’s current Construction Certificate (CC) and Complying Development Certificate (CDC) fees are aligned, with the application fee for a CC or CDC with an estimated cost up to $5,000 being calculated at $150.00 plus an additional 0.5% of the estimated cost.

A review of CDC applications in 2017/18 shows that of the 90 applications approved, five had an estimated value of less than $10,000 and only one had an estimated value of $5,000 or less. As such, for consistency, it is recommended that the proposed fee amendment be applied to both CC’s and CDC’s.

The proposed amendment would therefore be detailed as follows in figure two.

Wagga Wagga City Council \| Commercial Directorate \| Commercial Development \| City Development \| Construction Certificates (CC) and Complying Development Certificate (CDC) Application Fees - Building
CC or CDC Fee (estimated cost up to $5,000)	$340.00 (inclusive of 2 inspections)

It is also proposed to amend the table to the fees charged for a Section 68 Minor Works Permit Private (Plumbing) to include reference to projects of an estimated cost of up to $5,000, as detailed in figure three below.

Wagga Wagga City Council \| Commercial Directorate \| Commercial Development \| City Development \| Section 68 Inspection Fees - Plumbing
Current	Minor Works Permit Private (Plumbing) - 1 fixture only or less than 10 metres of pipe work (fee includes 2 inspections)
Proposed	Minor Works Permit Private (Plumbing) - 1 fixture only or works with an estimated cost up to $5,000 (fee includes 2 inspections)

Submissions

No submissions were received during the exhibition period 28 August 2018 and concluding on 24 September 2018.

Financial Implications

As mentioned earlier in this report, the income received from Development Applications/Construction Certificates (DA/CC) applications up to $5,000 (including inspections) for the 2017/18 financial year was $22,608.77. Under the new proposed pricing structure, using the same application numbers from 2017/18, this income would reduce down to $14,850.00; a $7,758.77 drop in income.

At this stage it is not proposed to amend the 2018/19 DA/CC application income budget. An extensive review of the development income budgets will be undertaken over the next 6 months for consideration during the 2019/20 Long Term Financial Plan compilation.

Policy and Legislation

Councils Adopted Revenue & Pricing Policy 2018/19.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

N/A

Internal / External Consultation

The proposed amendment to the 2019/20 financial year Fees and Charges as detailed in this report, was placed on public exhibition for 28 days commencing 28 August 2018 and concluding on 24 September 2018.

During this period, the amended fee’s were available to view on Council’s website and at the Customer Service Counter. The proposed amendments were also advertised in Council News. No submissions were received during the exhibition period.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Report submitted to the Ordinary Meeting of Council on Monday 8 October 2018. RP-3

RP-3 Gregadoo Waste Management Centre - Transformation

Author: Darryl Woods

Director: Caroline Angel

Analysis:

Council is planning the transformation of Gregadoo Waste Management Centre (GWMC) with a series of initiatives to make better use of the resources, improve the safety and efficiency of the site and to value add to existing processing of received waste materials to recycle.

Recommendation

That Council:

a note the contents of the report

b proceed to tender to seek interest from suitable and licenced companies to receive the biosolids outlined in this report

c proceed to tender to seek interest from suitable companies to extend the gas capture network and supply and install a gas powered evaporator, as outlined in this report

d proceed to tender to seek interest from suitable contractors to construct the access road to the waste operator precinct, as outlined in this report

e accept the EPA Community Recycling Centre (CRC) funding of $200K

f approve the budget variation/s as detailed in the budget section of the report

Report

The GWMC transformation plan outlines a whole of precinct plan to position equipment and facilities to maximise the life of the site, provide a safe environment for all users and staff alike and maximising usability, efficiency and value for the Wagga Community.

The guiding principle for the development of the transformation plan is to:

a) maximise the efficiency and safety of the facility; and,

b) address plans to modernise the facility, improving and maintaining safety for the public staff and contractors; and,

c) address market trends and forces in the ever changing recycling and re-use markets; and,

d) support the Wagga Wagga business community in disposal of locally generated waste.

The transformation plan over three years will address current non compliances in activities in storage and processing of waste products, as well as prepare the site through relocation and establishment of new infrastructure. The transformation plan also establishes new equipment and value added processing of waste products for internal Council re-use and business case proposals in accepting new waste types.

This initial report requests Council to approve budget funding and market testing to address legacy issues as well as accept EPA funding that will enable common household products to be disposed of under the EPA Community Recycling Centre initiative.

Narrung Street Biosolids

In July 2018 Council’s Narrung Street sewer plant commenced delivering bio solid sludge for settling ponds to Gregadoo for disposal. The sludge when tested returned using the EPA Environmental Guidelines for use and Disposal of Biosolids products yielded a classification of Restricted Use 2. Under this classification the biosolids are suitable for land application use of:

a) Agriculture,

b) Forestry,

c) Soil and site rehabilitation and

d) Landfill disposal.

The main characteristics of the Biosolids classifying it as Restricted Use 2 were higher than parameter levels for copper and galvanise, which are trace elements from the piping and systems used in residential premises.

Management recommends that Council endorse a tender process to seek interest from suitable and licenced companies to receive the biosolids and incorporate into their processing for distribution in the permitted categories for land application under the restricted use classification. Council cannot incorporate the biosolids into the Gregadoo topsoil as public places are prohibited under the Restricted Use 2 classification. The estimated costs for these works is $350,000 as detailed in the Financial Implications section of this report.

Gas capture network expansion system and gas powered evaporator system

In May 2018 Council acquired the Gas Flare and existing gas suction network infrastructure. The gas network infrastructure is currently installed on two completed garbage cells that are in excess of 25 years old. Management recommends that Council approve extending the gas capture network at GWMC and acquire a gas powered evaporator system with a threefold benefit:

1. to address high methane reading at a test bore hole which has been reading higher than recommended methane levels; and

2. capturing sufficient gas to power an evaporator to accelerate the evaporation rate from the leachate ponds; enabling Council to redirect proposed capital works from constructing new leachate ponds; and,

3. receive additional carbon credits of $25k pa as a minimum.

The anticipated cost of these works is $1,000,000 as detailed in the financial implications section of this report.

Construction of road to third party waste operator precinct

Management is requesting Council to approve a market tender to construct a road and fence from the existing GWMC road network to the waste operator precinct. The capital cost for the road construction, plus a calculated share of other Council owned and maintained infrastructure will be recovered over 15 years from the Facility Access Charge that is already in the approved GWMC fees and charges. The proposed road is as per the following.

The anticipated cost of these works requires a budget of $810,000 as detailed in the financial implications section of this report and will require that Council go to tender.

NSW EPA Funding grant for construction of community re-cycling centre

Council has been successful in grant funding of $200k to construct a CRC at the GWMC. Management recommends that Council accept the funding offered and commit to returning to Council with an integrated waste transfer/drop off for all community waste disposals.

Financial Implications

Project Name	Estimated Project Budget Required	Funding Source (current approved budget allocation)	Notes
Narrung Street Biosolids	$350,000	-	To be funded from unallocated funds in below project
Gas capture network expansion system and gas powered evaporator system (Evaporator $550K; Extend Gas Capture Network $300K; Utilities and Services $150K)	$1,000,000	$1,493,270	Additional Leachate Pond Project
		$29,715	Leachate Solar Evaporator currently in Potential Projects
		$40,000	Gas Flare Extension project – currently in Potential Projects
		$401,764	Gas Flare & Gas Capture Infrastructure – in Potential Projects
Construction of road to third party waste operator precinct	$810,000	-	To be partially funded from unallocated funds in above project
Community Re-cycling Centre	$273,514	$273,514	Currently in Potential Projects list – vote into Capital Works Program ($200,000 Grant funds; $73,514 Solid Waste Reserve)
	$2,433,514	$2,238,263	$195,251 gap – to be funded from the Solid Waste Reserve

The total estimated budget required for the projects listed in this report and also shown in the above financial summary is $2,433,514, with $2,238,263 currently available (either included in the current Capital Works Program, or required to be voted out of the Potential Projects list and into the current program).

The net effect is a request to transfer an additional $195,251 from the Solid Waste Reserve, which has the current capacity to fund.

Policy and Legislation

N/A

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We minimise our impact on the environment

Risk Management Issues for Council

Compliance with EPA requirements

Internal / External Consultation

Consultation with EPA representatives has taken place.

Councillor Workshop held 17 September 2018. Councillors in attendance included:

· Councillor Greg Conkey

· Councillor DallasTout

· Councillor Yvonne Braid

· Councillor Paul Funnell – partial attendance

· Councillor Kerry Pascoe

· Councillor Tim Koschel

· Councillor Vanessa Keenan

· Councillor Rod Kendall

· Councillor Dan Hayes

Report submitted to the Ordinary Meeting of Council on Monday 8 October 2018. RP-4

RP-4 PROPOSED ROAD CLOSURE - BURKINSHAWS AND MCCLURES LANE, TARCUTTA

Author: Dianne Wright

Director: Natalie Te Pohe

Analysis:

This report notes changes to the road closure process for unformed Council public roads affecting current road closures.

Recommendation

That Council:

a note that the Crown Land Legislation Amendment Act 2017 has changed the process for closure of Council public roads

b pursuant to Section 356 of the Local Government Act 1993, endorse the following proposed financial assistance to be placed on public exhibition for a period of 28 days from 13 October 2018 to 10 November 2018 and invite public submissions until 24 November 2018:

Proposed Financial Assistance

Council proposes to provide financial assistance to Malcolm and Kerrie Plum to the value of $1,460 being the difference between the 2017/18 and 2018/19 Road Closure Fee as the Plum’s were prevented from finalising their 2017/18 road closure application due to the instigation of a moratorium on the acceptance of new road closure applications by the NSW State Department of Industry – Lands & Water (Crown Lands) in April 2018

c receive a further report following the public exhibition and submission period:

i addressing any submissions made in respect of the proposed financial assistance

ii proposing approval of the provision of the financial assistance unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

iii propose the closure of part of the unformed Council public roads known as Burkinshaws Lane and McClures Lane under Part 4 Division 3 of the Roads Act 1993

iv proposing to delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

v proposing authorisation for the affixing of Wagga Wagga City Council’s Common Seal to all relevant documents as required

Report

Council resolved by Resolution 18/097 on 26 March 2018 as follows:

That Council:

a consent to the making of a road closure application to NSW Department of Industry – Crown Lands & Water Division by the registered owners of Lots 77, 102 & 125 DP 757236 and Lot 112 DP 757217 at Tarcutta in connection with the unformed Council public roads identified in the body of this report

b note that consent is subject to the conditions outlined in the body of this report

c authorise the execution of all necessary documents by the General Manager or their delegate, under seal, if necessary

Shortly after the Council meeting in March, the NSW Department of Industry – Lands & Water (Crown Lands) instigated a moratorium on acceptance of new road closure applications. The moratorium prevented the land owners, Malcolm and Kerrie Plum (Plum) from making an application to Crown Lands in accordance with the resolution.

The moratorium was instigated due to the pending activation of the Crown Land Legislation Amendment Act 2017 that would transfer authority for all Council public road closures from Crown Land to Councils. This legislation was enacted from 1 July 2018 and comprised amendments to the Roads Act 1993 concerning the road closure process.

Council is now the road closure authority for all Council public roads. Council can propose the closure of Council public roads under s38A of Roads Act 1993 if:

(a) the road is not reasonably required as a road for public use (whether for present or future needs), and

(b) the road is not required to provide continuity for an existing road network, and

(c) if the road provides a means of vehicular access to particular land, another public road provides lawful and reasonably practicable vehicular access to that land.

Consultations with internal and external stakeholders confirm the roads are not required for present or future needs; do not form part of an existing road network, and do not provide vehicular access.

While the legislation changes do not necessarily require a new resolution of Council, the former resolution only consented to an application for road closure by Plum to a higher authority in the Crown. This resolution however, will ensure that the process is transparent because of the changes in legislation, in that Council is formally proposing the road closure.

For this reason, it is recommended that Council propose the closure of portions of Burkinshaws and McClures lane in confirmation of Council’s earlier resolution. Upon completion of the road closure process the land will vest in the Crown for sale to the applicant.

Financial Implications

As noted above the Road Closure applicants Malcolm and Kerrie Plum (Plum) were prevented from finalising their application in late 2017/18 due to the NSW Department of Industry – Lands & Water (Crown Lands) placing a moratorium on acceptance of new road closure applications.

The Plum’s have written to Council (see attached) requesting Council’s consideration to applying the Council 2017/18 Road Closure fee of $190 in lieu of the revised 2018/19 Unformed Road Closure application fee of $1,650.

The Road Closure fee was increased as part of the adoption of the 2018/19 Fees and Charges to reflect the changes in the Roads Act 1993 legislation which transferred authority for all Council public road closures from Crown Land to Councils.

Council’s Property Section support the application of the lower charge due to the above circumstances where the Plum’s were prevented through no fault of their own finalising their road closure application.

The application of the 2017/18 Road Closure charge of $190 in lieu of the current $1,650 charge would be considered providing financial assistance to a recipient under Section 356 of the NSW Local Government Act 1993.

An excerpt from Section 356 of the Local Government is noted below:

356 Can a council financially assist others?

(1) A council may, in accordance with a resolution of the council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions.

(2) A proposed recipient who acts for private gain is not ineligible to be granted financial assistance but must not receive any benefit under this section until at least 28 days' public notice of the council's proposal to pass the necessary resolution has been given.

As noted above Council is permitted under S356 of the Local Government Act to provide financial assistance to a proposed recipient who acts for private gain but must give 28 days’ notice of the Council’s proposal to pass the necessary resolution.

The Officer’s Report includes a recommendation to place the proposed application of the 2017/18 Road Closure Fee of $190 in lieu of the 2018/19 Road Closure Fee for the Plum’s Road Closure application on public exhibition for 28 days.

Following the completion of the public exhibition period a further report will be submitted to Council which will consider any public submissions received and seek Council’s approval for the granting of financial assistance to the Plum’s.

It is proposed that the reduction in income received of $1,460 would be absorbed within the Council’s Property Section Operational Budget for 2018/19 and thus not require a specific budget variation.

Policy and Legislation

Crown Land Legislation Amendment Act 2017

Roads Act 1993

Fees and Charges Policy 2018-2019

Local Government Act 1993, section 356

Link to Strategic Plan

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes

Risk Management Issues for Council

N/A

Internal / External Consultation

· Landowner and applicant (Plum)

· Council’s Commercial Operations Directorate

· Council’s Community Directorate (Environment)

· NSW Department of Industry – Crown Lands & Water Division

· Adjoining land owners

The proposal to close portions of Burkinshaws and McClures Lanes, Tarcutta is to be publically notified and can only proceed if objections received from notifiable authorities are satisfactorily resolved. Public notification is via advertising in the local newspaper, and direct notification of authorities as indicated below, which would be considered as part of the subsequent report to Council.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Attachments

1 ⇩.	Report - Burkinshaws Lane closure - 26 March 2018
2 ⇩.	Location Map - Burkinshaws Road, Tarcutta
3 ⇩.	Plum - letter re road closure fee - 3 September 2018

Report submitted to the Ordinary Meeting of Council on Monday 8 October 2018. RP-5

RP-5 SECTION 356 FINANCIAL ASSISTANCE REQUESTS - OCTOBER 2018

Author: Craig Katsoolis

Director: Natalie Te Pohe

Analysis:

This report includes requests for financial assistance for the use of Council facilities. As the monthly Financial Report is submitted to Council later this month, a separate report has been prepared for Council’s consideration.

Recommendation

That Council provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

i) Riding for the Disabled Association (RDA) Wagga $ 99.00

ii) Breast Cancer Wagga Support Group $ 90.00

iii) Australian Mechanical Organ Society $ 90.00

iv) Calvary Riverina Hospital $ 650.00

v) Yandarra Committee $ 90.00

vi) Cork & Fork Festival - (funded from Major Events Budget) $3,180.00

Report

Six Section 356 financial assistance requests have been received for consideration at the 8 October 2018 Ordinary Council meeting.

The first five financial assistance requests are Fee waivers requests recommended in the Officers report to be funded from the S356 Fee Waiver Budget (Job Number 13619).

The sixth financial assistance request from the Cork & Fork Festival is proposed to be funded from the Major Events Sponsorship Budget (Job Number 15308).

It should be noted that in the last 12 months grants and contributions were provided to three of the groups who have requested financial assistance in this current report i.e.:

Riding for Disabled Association (NSW) Wagga received a $3,000 grant (installation of two floodlights) in July 2017 as part of the of Council’s 2017/18 Annual Grants Program: Council Officer’s Report - RP5 Council Meeting 24 July 2017).

The Wagga Wagga Breast Cancer group received $1,500 for information kits in July 2017 as part of the of Council’s 2017/18 Annual Grants Program: Council Officer’s Report - RP5 Council Meeting 24 July 2017.

The Calvary Health Care Riverina Ltd has received annual support of $10,000 (GST exclusive) for specialist recruitment and retention since 2008/09 and prior to this, there was a contribution of $5,000 (GST exclusive) in 2004 towards the physicians recruit taskforce.

Details of the current financial assistance requests are shown below:

· Riding for the Disabled Wagga Centre (RDA) $99

A Committee Member for the Riding for Disabled Wagga Centre (RDA) has written to Council (see attached) requesting Council’s consideration to the waiver of the fees of $99 for a Display of Goods Permit. RDA Wagga operate an Opportunity Shop at Shop 1, 63 Baylis Street Wagga Wagga.

RDA Wagga advise that the main purpose of the Opportunity Shop is to assist the fundraising for their Disabled Horse Riding Centre located at 321 Plumpton Road.

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community” – Outcome: Recreation is a part of everyday life”.

· Breast Cancer –Wagga Support Group $90

Jenny Skidmore on behalf of the Breast Cancer Foundation has written to Council (see attached) requesting Council’s consideration to the waiver of the hire fees to stage a charity fund raising event called “Day of Diversity” which is a celebration of the different cultures within Wagga. Proceeds from the event to be held at the Botanical Gardens on Sunday 28 October 2018 will go to the Breast Cancer Foundation.

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community” – Outcome: we have access to health and support services that cater for all our needs”.

· Australian Mechanical Organ Society (Wagga 2018 Rally) $90

The rally organiser for the 2018 Australian Mechanical Organ Society (A.M.O.S) Inc. has written to Council (see attached) requesting consideration to the waiver of the hire fees for the Botanic Gardens. The group is holding a rally in Wagga Wagga on 20 and 21 October 2018. The group is dedicated to preserving and building mechanical organs. The group comprises approximately 40 members and is a not for profit organisation.

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Outcome: we have opportunities to connect with others”.

· Calvary Riverina Hospital (Community Palliative Care Forum) $650

The General Manager of the Calvary Riverina Hospital has written to Council (see attached) requesting consideration to the waiver of the hire fees for the Wagga Wagga Civic Theatre for their Community Palliative Care Forum being held at the Civic Theatre on 19 November 2018. The purpose of the forum is to better inform people about palliative care, services available, how to access services and importantly how to live well until end of life. It is noted that the Forum is expecting 350 people to attend.

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community” – Outcome: we have access to health and support services that cater for all our needs”.

· Yandarra Committee - Community Event $90

The Chairperson of the Yandarra Committee, Jane Kearnes (Yandarra means mixing together) has written to Council (see attached) requesting Council’s consideration to the waiver of the hire fees for Jack Mission Oval (Ashmont) to stage the Annual Community Event called “Yandarra” on 11 November 2018 . This year marks the 30‑year celebrations of the event.

Yandarra is a day where there is a focus on healthy lifestyle and strengthening community relationships.

The above request aligns with Council’s Strategic Plan “Community Place Identity” – Outcome: We Are proud of where we live and our identity”

· Cork & Fork Festival - Community Event $3,180

The organiser of the Cork & Fork Festival has written to Council (see attached) requesting Council’s consideration of a waiver for the hire, waste and barrier setup fees for the use of the Civic Precinct for three Cork & Festival events to be held Friday 26 October 2018, Friday 30 November 2018 and Friday 22 February 2019 respectively.

As noted by the festival organisers in their attached letter:

“Cork & Fork Fest focuses on showcasing local produce, food and entertainment. It's a free event, which is funded via the sales of Borambola Wines, Tuckerbox beer & cider.

For the 2018/19 season, we have booked in three events at the Civic Precinct and we will continue with our event objectives of providing an event this is:

· A free community event

· Showcases local produce, musicians, products and entertainment

· Is a relaxed event that appeals across a broad spectrum of people

· Attracts Wagga and people living within 100 km radius of the city

While we are very keen to see the event continue, we would welcome support and input from the Wagga City Council to ensure it remains relevant. I know the council offers support for The Major Events, Festivals and Films Sponsorship Program; however, our event spreads across the two periods of the year. Unfortunately we missed the cut off for funding for the first period next year as we were unsure how to approach this application.”

I would like to request that council consider supporting this event by:

Waiving the cost of venue hire and amenities ($885.00)

Provide rubbish bins and waste removal (same as what Albury Council offers)

Provide crowd barriers, which define our licensed area, and protects the attendees

The requested contribution from Council has been costed at:

Amenities hire for the three events $ 885

Waste removal for the three events $1,065

Barrier provision for the three events $1,230

Total Assistance Requested $3,180

Council’s Annual Major Event Program Budget (Job Number 15308) can accommodate the above financial assistance requested by the Cork & Fork Festival Organisers.

The above request aligns with Council’s Strategic Plan “Community Place Identity” – Outcome: We have opportunities to connect with others”.

The Annual Major Event Program Budget has a current budget of $140,000 less previous commitments of $34,162.78 and $27,240 approved sponsorship resolved at the 24 September 2018 Council meeting leaving a balance of $78,597.22.

Funding this proposed Cork & Fork Festival Fee contribution of $3,180 would leave $75,417.22 for a second Major Events application process commencing in February 2019 for events held July-December 2019.

Financial Implications

The Section 356 financial assistance budget for the 2018/19 financial year is $50,255.50, of which $41,689 is already committed in the adopted Delivery and Operational Plan 2018/19.

A balance of $5,586.50 is currently available for additional fee waiver requests received for the reminder of the year following financial assistance approved at the 13 August 2018 Council meeting.

Unallocated balance of S356 Fee waiver financial assistance budget 2018/19	$5,586.50
Riding for the Disabled Centre (RDA) Wagga	($ 99.00)
Breast Cancer Foundation	($ 90.00)
Australian Mechanical Organ Society	($ 90.00)
Calvary Riverina Hospital	($650.00)
Yandarra Committee	($ 90.00)
Total Section 356 Financial Assistance Requests – 8 October 2018 Council Meeting	($1,019.00)
Balance of Section 356 Fee waiver financial assistance budget for the remainder of the 2018/19 Financial Year	$4,567.50

As mentioned earlier in this report, the fee waiver etc. associated with the Cork & Fork Festival can be met from within Council’s Major Event Annual Program Budget.

Policy and Legislation

· Council’s POL 078 Financial Assistance Policy

· Section 356 of the Local Government Act 1993

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

N/A

Internal / External Consultation

Internal Directorate discussions have taken place as required.

Attachments

1 ⇩.	Section 356 Financial Assitance Request - Riding for the Disabled Association (RDA) Wagga
2 ⇩.	Section 356 Financial Assistance Request - Breast Cancer Foundation
3 ⇩.	Section 356 Financial Assistance Request - Australian Mechanical Organ Society (Wagga Rally 2018)
4 ⇩.	Section 356 Financial Assistance Request - Calvary Riverina Hospital (Community Palliative Care Forum)
5 ⇩.	Section 356 Financial Assistance Request - Yandarra Committee
6 ⇩.	Section 356 Financial Assistance Request - Cork & Fork Festival

Report submitted to the Ordinary Meeting of Council on Monday 8 October 2018. RP-6

RP-6 OASIS ADMISSION FEES - HAPPY HOUR PROMOTION

Author: Carolyn Rodney

Director: Natalie Te Pohe

Analysis:

It is proposed to include a description at the commencement of the Oasis Regional Aquatic Centre Fees and Charges, which will enable promotions to be run to encourage participation. All promotions will be approved by Management prior to commencement.

Recommendation

That Council:

a endorse the inclusion of the following new information in Council’s Revenue and Pricing Policy 2018/19 and place on public exhibition for a period of 28 days from 13 October 2018 to 10 November 2018 and invite public submissions until 24 November 2018:

Oasis Regional Aquatic Centre

While Oasis fees have been set based on competitive market rates, and also on maximising visitation to the centres, from time to time a reduced pricing point may be offered up to a maximum of 50% of the approved price, and advertised to support a promotion aimed at increasing participation and / or attracting new customers. A reduced pricing point will require Management Approval.

A discounted promotional pricing point will be offered for a specified period of time only and all promotional conditions will be advertised.

b receive a further report following the exhibition and submission period:

i addressing any submissions made in respect of the proposed amendments to Council’s Revenue and Pricing Policy 2018/19

ii proposing adoption of the fee description amendments unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

iii proposing approval of a delegation to the General Manager to authorise reduced pricing points

Report

To encourage customers during quieter times, the Oasis have been trialling a happy hour promotion with the casual entry price reduced at dedicated times when the Oasis is underutilised during the cooler months. The current trial promotion commenced on 18 June 2018 and will run until the end of October 2018.

During the dedicated happy hour times, the Adult casual entry rate, the Child/Student casual entry rate and the Pensioner/Concession casual entry rate are reduced by $2.00 and $2.50 respectively:

Type	2018/19 Current Rate GST Inclusive	Happy Hour Rate GST Inclusive	Total Discount Offered Including GST	Total Discount Offered Excluding GST
Adult Casual Entry	$6.50	$4.50	$2.00	$1.82
Child / Student Casual Entry	$4.50	$2.00	$2.50	$2.27
Pensioner / Concession Casual Entry	$4.50	$2.00	$2.50	$2.27

The current promotional media is as follows:

Offering discounted fees during the quieter months and dedicated timeslots is not unusual for Swim Centres. Examples of other council’s promotional offers are outlined below:

BLUE MOUNTAINS CITY COUNCIL Fees & Charges 2017-2018

Promotional Offers

While fees have been set based on competitive market rates, and also on maximising visitation to the centres, from time to time a reduced pricing point may be offered and advertised to support a promotion aimed at increasing participation and / or attracting new customers. A discounted promotional pricing point will be offered for a specified period of time only and all promotional conditions will be advertised.

CENTRAL COAST COUNCIL Fees & Charges 2018-2019

LEISURE AND LIFESTYLE (AQUATICS)

Leisure, Pool and Recreation Centre promotional offers and events for any of the above facilities, will be at the discretion of the Unit Manager and will be time limited only throughout the year Per offer/event = 1/11 of fee charged / Price on application.

Oasis Attendance Numbers and Income:

For the period 18 June 2018 to 31 August 2018 the attendance data during the hours the happy hour promotion, including the income received can be seen in the below table:

HAPPY HOUR PROMOTION

18 June 2018 – 31 August 2018

Monday-Friday 2pm - 3pm

Saturday-Sunday 4pm - 5pm

COMPARISON USING LAST YEARS ATTENDEE DATA

18 June 2017 – 31 August 2017

Monday – Friday 2pm-3pm

Saturday – Sunday 4pm – 5pm

Attendee Numbers during promotional hours

Discounted Entry Charge

(GST Excl)

Income Received during the promotional hours (GST Excl)

Attendee Numbers

Same period last year

Normal Entry Charge

(GST Excl)

Estimated Income Received if no Promotion (GST Excl)

Adult Casual Entry

175

$4.09

$715.75

161

$5.91

$951.51

Child/Student/

Pensioner/Concession Casual Entry

424

$1.82

$771.68

$4.09

$327.20

Total Income received

599

$1,487.43

241

$1,278.71

The above table shows that from the commencement of the promotion period up to 31 August 2018, an additional $208.72 has been received when compared to the attendance data from last year. The key difference is in the Child/Student/Pensioner/Concession Casual Entry income, with attendee numbers increasing from 80 up to 424.

It is proposed to run additional promotions at the Oasis, which may include the Learn to Swim program, Memberships etc. Any further promotions will be presented to Management for their approval.

Financial Implications

The trial promotional happy hour period is still underway, with the promotion planned to end on 31 October 2018. Up to 31 August 2018, the Oasis has seen an increase in attendance numbers during the promotion, compared to the same period last year. This has resulted in a small increase to income being received.

The full promotional period data will be used to inform future promotions.

Policy and Legislation

Councils adopted Revenue & Pricing Policy 2018/19

Local Government Act 1993, Section 610E

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

N/A

Internal / External Consultation

Discussions have been held internally between the Oasis management and Council’s Finance division.

The proposed change to Council’s Revenue & Pricing Policy - Oasis Admission fees requires the proposed additional information to be placed on public exhibition for 28 days.

A report will then be presented to Council to consider any submissions received.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Report submitted to the Ordinary Meeting of Council on Monday 8 October 2018. MM-1

Committee Minutes

M-1 TRAFFIC COMMITTEE MINUTES - 13 SEPTEMBER 2018

Author: Bill Harvey

Director: Caroline Angel

Analysis:

The Local Traffic Committee met on 13 September 2018. At this meeting, Traffic Committee considered seven reports.

The Minutes of the meeting are attached for Councillors’ reference.

Recommendation

That Council:

a receive the minutes of the Traffic Committee Meeting held on 13 September 2018

b endorse the recommendations of the Traffic Committee

Report

The table below provides a summary of each item’s risk and budget implications.

No.	ITEM	UNMITIGATED RISK RATING	ESTIMATED COST ($)	FUNDING SOURCE
RP1	Gears and Beers – On-Street Event	High	2,500	Road Closure Budget
RP2	Town and Gown Parade – On-Street Event	High	2,640	Road Closure Budget
RP3	Lake Run and Ride – On-Street Event	High	6,160	Road Closure Budget
RP4	Riverina Truck Show and Kids Convoy – On-Street Event	High	2,500	Road Closure Budget
RP5	Dobney Avenue - Edge Line and Timed Parking	High	550	Lines and Signs
RP6	Fernleigh Road – NO PARKING Zone Near 206 and 208	High	200	Lines and Signs
RP7	Murray Street – Timed Parking Zone	Low	250	Lines and Signs

Items of Particular Interest

RP-6 deals with a request that was made by an Operations Officer from Riverina Zone of the Rural Fire Service. The request was seeking a parking restriction in Fernleigh Road with the intent of improving sight distance from the driveways at the Rural Fire Service Zone office and the State Emergency Services Zone Office, 206 and 208 Fernleigh Road.

Traffic Committee members were of the opinion that a parking restriction at that location would have no benefit. Fernleigh Road is 16 metres wide at that point with an edge line painted 5.6m from the kerb. A driver is able to move outside the line of any parked vehicle to see approaching traffic without incursion into the travelling lane.

A request has been sent to Parks Operations for a tree that is located near the driveways to be pruned in such a way as to allow unrestricted vision by the driver of a heavy vehicle as both Rural Fire Service and State Emergency Services use the driveways for access to the road network by their response vehicles.

Financial Implications

The below table shows the budget required, and the current available budget for the proposed funding source for each of the items requiring funding:

Item	Total Budget Required	Proposed Funding Source	Current Proposed Funding Source Budget	Current Funding Source Expenditure including commitments as at 31 August 2018	Current Available Budget
RP1 RP2 RP3 RP4 Total	$2,500 $2,640 $6,160 $2,500 $13,800	Road Closure Budget	$40,000	$5,600	$34,400
RP5 RP6 RP7 Total	$550 $200 $250 $1,000	Lines and Signs Budget	$340,305	$40,585	$299,720

Item

Total Budget Required

Proposed Funding Source

Current Proposed Funding Source Budget

Current Funding Source Expenditure including commitments as at 31 August 2018

Current Available Budget

RP1

RP2

RP3

RP4

Total

$2,500

$2,640

$6,160

$2,500

$13,800

Road Closure Budget

$40,000

$5,600

$34,400

RP5

RP6

RP7

Total

$550

$200

$250

$1,000

Lines and Signs Budget

$340,305

$40,585

$299,720

Policy and Legislation

N/A

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We promote safety and safe behaviours

Risk Management Issues for Council

N/A

Internal / External Consultation

The Traffic Committee consists of a Councillor, NSW Police, Roads and Maritime Services and a representative of the Local Member. Representatives from Council’s Infrastructure and Planning staff provide advice to the Committee. Representatives from other agencies and entities may be invited to attend meetings as required.

Attachments

1 ⇩.

Traffic Committee Minutes - 13 September 2018