Agenda of Ordinary Meeting of Council

Report submitted to the Ordinary Meeting of Council on Monday 17 December 2018. RP-1

Reports from Staff

RP-1 Financial Performance Report as at 30 November 2018

Author: Carolyn Rodney

Director: Natalie Te Pohe

Summary:

This report is for Council to consider and approve the proposed 2018/19 budget variations required to manage the 2018/19 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 30 November 2018.

Recommendation

That Council:

a approve the proposed 2018/19 budget variations for the month ended 30 November 2018 and note the balanced budget position as presented in this report

b provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

i) Oz Fish Wagga Chapter $ 80.20

ii) The Compassionate Friends NSW $ 175.00

iii) NSW Rural Fire Service $ 105.00

iv) Australian Army Band Kapooka $1,750.81

(funded as detailed in the report)

c note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d note details of the external investments as at 30 November 2018 in accordance with section 625 of the Local Government Act 1993

Report

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 30 November 2018. Proposed budget variations are detailed in this report for Council’s consideration and adoption.

Council has experienced a negative monthly investment performance for the month of November, when compared to budget. This is mainly due to a negative movement for Councils Floating Rate Note (FRN) portfolio during November.

Key Performance Indicators

OPERATING INCOME

Total operating income is 41% of approved budget, which is tracking on budget for the end of November (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 73%.

OPERATING EXPENSES

Total operating expenditure is 42% of approved budget and is tracking on budget for the full financial year.

CAPITAL INCOME

Total capital income is 14% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 27% of approved budget.

WAGGA WAGGA CITY COUNCIL STATEMENT OF FINANCIAL PERFORMANCE 1 JULY 2018 TO 30 NOVEMBER 2018
CONSOLIDATED STATEMENT
	ORIGINAL BUDGET 2018/19	BUDGET ADJ 2018/19	APPROVED BUDGET 2018/19	YTD ACTUAL EXCL COMMT'S 2018/19	COMMT'S 2018/19	YTD ACTUAL + COMMT'S 2018/19	YTD % OF BUD
Revenue
Rates & Annual Charges	(65,998,971)	0	(65,998,971)	(28,237,717)	0	(28,237,717)	43%
User Charges & Fees	(26,844,544)	150,317	(26,694,227)	(10,401,341)	0	(10,401,341)	39%
Interest & Investment Revenue	(2,917,452)	(205,000)	(3,122,452)	(1,602,560)	0	(1,602,560)	51%
Other Revenues	(2,983,104)	(333,552)	(3,316,656)	(1,749,592)	0	(1,749,592)	53%
Operating Grants & Contributions	(13,894,989)	(1,533,569)	(15,428,557)	(4,658,331)	0	(4,658,331)	30%
Capital Grants & Contributions	(36,517,290)	(16,722,608)	(53,239,899)	(7,410,842)	0	(7,410,842)	14%
Total Revenue	(149,156,350)	(18,644,412)	(167,800,762)	(54,060,383)	0	(54,060,383)	32%

Expenses
Employee Benefits & On-Costs	44,786,608	87,445	44,874,053	17,864,971	10,580	17,875,551	40%
Borrowing Costs	3,752,580	(121,277)	3,631,304	886,120	0	886,120	24%
Materials & Contracts	32,384,231	5,901,808	38,286,039	13,163,661	3,438,746	16,602,407	43%
Depreciation & Amortisation	35,418,997	0	35,418,997	14,757,915	0	14,757,915	42%
Other Expenses	12,125,204	(2,478,954)	9,646,250	4,891,186	84,482	4,975,667	52%
Total Expenses	128,467,621	3,389,022	131,856,643	51,563,853	3,533,808	55,097,660	42%

Net Operating (Profit)/Loss	(20,688,729)	(15,255,390)	(35,944,119)	(2,496,530)	3,533,808	1,037,277

Net Operating (Profit)/Loss before Capital Grants & Contributions	15,828,561	1,467,219	17,295,780	4,914,312	3,533,808	8,448,119

Capital / Reserve Movements
Capital Exp - Renewals	33,260,752	13,373,398	46,634,150	5,889,726	17,054,669	22,944,395	49%
Capital Exp - New Projects	31,336,485	17,374,328	50,000,415	5,782,784	3,667,254	9,450,037	19%
Capital Exp - Project Concepts	25,044,335	145,641	23,900,375	27,648	84,079	111,727	0%
Loan Repayments	3,129,777	(225,924)	2,903,853	1,304,074	0	1,304,074	45%
New Loan Borrowings	(6,108,672)	1,755,867	(4,352,805)	0	0	0	0%
Sale of Assets	(952,795)	(2,701,703)	(3,654,498)	(353,509)	0	(353,509)	10%
Net Movements Reserves	(29,602,157)	(14,466,217)	(44,068,374)	0	5,200	5,200	0%
Total Cap/Res Movements	56,107,727	15,255,390	71,363,116	12,650,723	20,811,201	33,461,925

	ORIGINAL BUDGET 2018/19	BUDGET ADJ 2018/19	APPROVED BUDGET 2018/19	YTD ACTUAL EXCL COMMT'S 2018/19	COMMT'S 2018/19	YTD ACTUAL + COMMT'S 2018/19	YTD % OF BUD
Net Result after Depreciation	35,418,997	0	88,658,896	17,565,035	24,345,009	34,499,202

Add back Depreciation Expense	35,418,997	0	35,418,997	14,757,915	0	14,757,915	42%

Cash Budget (Surplus)/Deficit	0	0	53,239,899	2,807,120	24,345,009	19,741,287

Revised Budget Result - Surplus/(Deficit)

$’000s

Original 2018/19 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget variations for November 2018

Proposed revised budget result for 30 November 2018

The proposed Budget Variations to 30 November 2018 are listed below:

*Budget Variation*		*Amount*			*Funding Source*		*Net Impact* *Fav/ (Unfav)*
*2 – Safe and Healthy Community*
Ladysmith Asphalt Bike Track & Access Paths			$21K			NSW State Government Grant ($21K)	Nil
Council has been successful in securing grant funding under the Community Building Partnership Program for the construction of an asphalt seal bike track and access paths at Ladysmith Sports Ground. The program requires 50:50 funding with Councils contribution proposed to be funded from existing recreation facilities renewal budgets in 2019/20, to bring the total project budget to $42K. In-kind contributions will be provided by the Ladysmith Community. Estimated Completion Date: March 2020
*4 – Community Place and Identity*
Future Library Plan Project	($17K)			NSW State Library Grant $17K			Nil
Council have been advised that the 2018/19 NSW State Public Library Grant Subsidy Funding will be $17K lower than budgeted. The total subsidy expected was $53K and will now be $36K. These funds will be utilised for the library plan project to review the Library’s footprint and future growth needs, of which has been supported by the state library for these funds.
*5 – The Environment*
Road Reserves Activities Officer	$33K			Sewer Reserve ($10K) Infrastructure Planning Salary Savings ($23K)			Nil
Funds are required for a Road Reserves Activities Officer (30% Sewer & 70% GPR funded) as there is currently a temporary arrangement in place which is taking another employee away from their core duties. If approved this position is expected to be recruited and filled in February 2019. It is proposed to fund the GPR portion for 2018/19 from salary savings within the Technical and Strategy Division with future years to be included in the 2019/20 LTFP budget process.
*SURPLUS/(DEFICIT)*							Nil

Current Restrictions

RESERVES SUMMARY
30 NOVEMBER 2018
	CLOSING BALANCE 2017/18	ADOPTED RESERVE TRANSFERS 2018/19	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.11.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE

Externally Restricted
Developer Contributions - Sect 7.11	(19,959,750)	7,405,683	2,050,333		(10,503,733)
Developer Contributions - Sect 7.12	(465,272)	358,500	112,629		5,857
Developer Contributions – S/Water DSP S64	(5,478,298)	500,000	96,347		(4,881,951)
Sewer Fund	(26,204,212)	4,267,364	2,638,508	10,000	(19,288,341)
Solid Waste	(20,184,154)	9,600,364	1,155,611		(9,428,179)
Specific Purpose Grants	(3,519,384)	0	3,519,384		0
SRV Levee	(2,847,382)	1,807,667	892,802		(146,914)
Stormwater Levy	(3,167,296)	162,032	102,841		(2,902,423)
Total Externally Restricted	(81,825,747)	24,101,610	10,568,454	10,000	(47,145,683)

Internally Restricted
Airport	(63,685)	(158,452)	(330,776)		(552,913)
Art Gallery	(49,209)	13,262	0		(35,947)
Ashmont Community Facility	(6,000)	(1,500)	0		(7,500)
Bridge Replacement	(201,972)	(100,000)	0		(301,972)
CBD Carparking Facilities	(863,695)	160,302	50,801		(652,592)
CCTV	(74,476)	(10,000)	0		(84,476)
Cemetery Perpetual	(65,479)	(129,379)	51,958		(142,900)
Cemetery	(452,507)	420	139,581		(312,506)
Civic Theatre Operating	0	(55,000)	55,000		0
Civic Theatre Technical Infrastructure	(92,585)	(50,000)	4,911		(137,675)
Civil Projects	(155,883)	0	0		(155,883)
Community Amenities	(76,763)	0	0		(76,763)
Community Works	(61,888)	(59,720)	0		(121,608)
Council Election	(255,952)	(76,333)	44,045		(288,240)
Emergency Events	(220,160)	0	29,000		(191,160)
Employee Leave Entitlements	(3,322,780)	0	0		(3,322,780)
Environmental Conservation	(131,351)	20,295	0		(111,056)
Estella Community Centre	(230,992)	178,519	0		(52,473)
Event Attraction Reserve	0	0	(4,421)		(4,421)
Family Day Care	(320,364)	75,366	(1,556)		(246,555)
Fit for the Future	(5,340,222)	4,444,014	661,863		(234,345)
Generic Projects Saving	(1,056,917)	150,000	115,306		(791,611)
Glenfield Community Centre	(19,704)	(2,000)	0		(21,704)
Grants Commission	(5,199,163)	0	0		(5,199,163)
Grassroots Cricket	(70,992)	0	0		(70,992)
Gravel Pit Restoration	(767,509)	0	0		(767,509)

RESERVES SUMMARY
30 NOVEMBER 2018
	CLOSING BALANCE 2017/18	ADOPTED RESERVE TRANSFERS 2018/19	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.11.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE
Gurwood Street Property	(50,454)	0	0		(50,454)
Information Services	(369,113)	77,858	285,000		(6,256)
Infrastructure Replacement	(193,634)	(68,109)	15,000		(246,743)
Insurance Variations	(28,644)	0	(71,603)		(100,246)
Internal Loans	(518,505)	(631,470)	680,054		(469,921)
Lake Albert Improvements	(62,349)	(21,563)	64,054		(19,858)
LEP Preparation	(3,895)	0	1,350		(2,545)
Livestock Marketing Centre	(5,724,767)	(1,146,762)	1,098,260		(5,773,270)
Museum Acquisitions	(39,378)	0	0		(39,378)
Oasis Building Renewal	(209,851)	(85,379)	0		(295,230)
Oasis Plant	(1,140,543)	390,000	100,000		(650,543)
Parks & Recreation Projects	(79,648)	49,500	0		(30,148)
Pedestrian River Crossing	(10,775)		10,775		0
Plant Replacement	(3,935,062)	253,958	1,043,434		(2,637,671)
Playground Equipment Replacement	(164,784)	69,494	0		(95,290)
Project Carryovers	(2,006,338)	402,808	1,585,155		(18,376)
Public Art	(208,754)	30,300	64,997		(113,457)
Robertson Oval Redevelopment	(92,151)	0	0		(92,151)
Senior Citizens Centre	(15,627)	(2,000)	0		(17,627)
Sister Cities	(36,328)	(10,000)	0		(46,328)
Stormwater Drainage	(180,242)	0	22,000		(158,242)
Strategic Real Property	(475,000)	401,305	(395,655)		(469,350)
Street Lighting Replacement	(74,755)	0	18,206		(56,549)
Subdivision Tree Planting	(582,108)	40,000	0		(542,108)
Sustainable Energy	(588,983)	95,000	259,414		(234,569)
Traffic Committee	(21,930)	0	20,138		(1,792)
Unexpended External Loans	(841,521)	0	841,521		0
Workers Compensation	(40,000)	0	(53,251)		(93,251)
Total Internally Restricted	(36,795,390)	4,244,732	6,404,558	0	(26,146,100)

Total Restricted	(118,621,137)	28,346,342	16,973,012	10,000	(73,291,783)

Section 356 Financial Assistance Requests

Four Section 356 financial assistance requests have been received for consideration at the 17 December 2018 Ordinary Council meeting.

It should be noted that in the last 12 months no grants or Section 356 contributions have been provided to any of the four groups who have requested financial assistance in this current report.

Details of the current financial assistance requests are shown below:

· Oz Fish Wagga Chapter $80.20

The Oz Fish Wagga Chapter conducted a clean-up event at the Eunony Reserve on Sunday 25 November 2018. Approximately 1.5 tonnes of general rubbish was collected by the Fishing group (see Facebook link of event attached).

https://www.facebook.com/ozfishwagga/videos/vb.2107176822836959/349390352274791/?type=2&theater

The Oz Fish Wagga Chapter is seeking Council’s consideration to the waiving of the Gregadoo Waste Management waste fees paid by the volunteers on the clean-up day of $80.20. Council’s Solid Waste Service Business Unit can accommodate the cost of waiving the above collection fees for the Volunteer Group.

The above request aligns with Council’s Strategic Plan “Environment” – Outcome: We create a sustainable environment for future generations “.

· The Compassionate Friends NSW $175.00

The Wagga Chapter of the Compassionate Friends NSW has written to Council (Attachment No 1) seeking financial assistance for their Candle Lighting day an event to honour lost children. The group held a candle lighting event on the 10 December 2017 at Collins Park that had Council hire fees of $85.

The Wagga group is seeking to establish their Candle Lighting day as an annual event and are holding a candle lighting event on Sunday 9 December 2018 at Collins Park. The fees for 2018/19 are $90.

In total, the group is seeking financial assistance of $175 for their 2017/18 and 2018/19 Candle Lighting events.

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community – Outcome: We have access to health and support services that cater for all our needs.

· NSW Rural Fire Service $105.00

The NSW Rural Fire Service has written to Council (Attachment No 2) requesting Council’s consideration to the waiver of the fees of $105 (Council Charge Item 0680 Section 138 Permit – Application Fee) for the consent for work on a Road Reserve (Public Reserve Illeura Road Bourkelands – Permit Number ROC18/0110 ) .

The NSW Rural Fire Service wish to place a Variable Message Sign (VMS) mounted on a registered trailer at the Illeura Road Bourkelands location to deliver community safety messages.

The NSW Rural Fire Service has requested that any future Council Section 138 Permits for the placement of their Variable Message Sign on Council Road Reserves be at no charge.

It is proposed when updating the Draft 2019/20 Council Fees and Charges that a new charge item Section 138 – Application Fee (NSW Rural Fire Service – Variable Message Sign) – Nil charge, be established to facilitate the use of the above community safety communication equipment.

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community – Outcome: We are safe”.

· The Australian Army Band Kapooka $1,750.81

The Australian Army Band Kapooka have offered to stage a community Christmas music event at the Victory Memorial Gardens on the Saturday the 15 December 2018 (commencing at 7.30pm and closing at approximately 9.00 pm).

Councils’ proposed contribution would assist with the costs of the venue hire $90 (Victory Memorial Gardens), Traffic Management costs (Closure of Morrow Street (from Baylis to the Esplanade) $600 plus $240 Road Closure advertising i.e. total financial assistance - $930.

The above costs are proposed to be funded from the Major Events Budget which has a current available budget of $73,445 i.e. remaining budget if this allocation is approved would be $72,515.

It is further proposed that Council absorb the costs for the provision of additional general waste/recycling bins $294 and portable toilets $526.81 required for the event, which is proposed to be funded from Council’s Waste Services Business Unit and Sewer Business Unit which have the capacity to absorb this cost.Thus the total funding from Council for the Australian Army Band Kapooka Christmas community

event would be $1,750.81.

The above request aligns with Council’s Strategic Plan “Community Place and Identity – Outcome: Groups, programs and activities bring us together “.

The Section 356 financial assistance budget for the 2018/19 financial year is $50,255.50, of which $41,689 is already committed in the adopted Delivery and Operational Plan 2018/19.

A balance of $2,359.00 is currently available for additional fee waiver requests received for the reminder of the year following financial assistance approved at the 26 November 2018 Council meeting.

Unallocated balance of S356 fee waiver financial assistance budget 2018/19	$2,359.00
The Compassionate Friends NSW	($175.00)
NSW Rural Fire Service	($105.00)
Total Section 356 Financial Assistance Requests 17 December 2018 Council Meeting	($280.00)
Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2018/19 Financial Year	$2,079.00

Note the Australian Army Band Kapooka financial assistance as noted above is proposed to be funded from the Major Events Budget for $930; the Solid Waste Business Unit for $294; and Sewer Business Unit for $526.81 (total funding for the music event $1,750.81).The Oz Fish Wagga Chapter financial assistance is proposed to be funded from the Solid Waste Business Unit for $80.20.

Investment Summary as at 30 November 2018

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

Institution	Rating	Closing Balance Invested 31/10/2018 $	Closing Balance Invested 30/11/2018 $	November EOM Current Yield %	November EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
*Short Term Deposits*
AMP	A	2,000,000	2,000,000	2.95%	1.38%	1/06/2018	31/05/2019	12
AMP	A	1,000,000	1,000,000	2.95%	0.69%	5/06/2018	2/01/2019	7
Auswide	BBB-	2,000,000	2,000,000	2.70%	1.38%	5/12/2017	5/12/2018	12
AMP	A	2,000,000	0	0.00%	0.00%	17/05/2018	13/11/2018	6
AMP	A	1,000,000	1,000,000	2.95%	0.69%	17/05/2018	17/05/2019	12
Police Credit Union	NR	2,000,000	2,000,000	2.86%	1.38%	28/05/2018	28/05/2019	12
AMP	A	2,000,000	2,000,000	2.95%	1.38%	29/05/2018	24/01/2019	8
Westpac	AA-	1,000,000	1,000,000	2.80%	0.69%	28/06/2018	28/06/2019	12
Australian Military Bank	NR	1,000,000	1,000,000	3.01%	0.69%	16/07/2018	16/07/2019	12
Suncorp-Metway	A+	2,000,000	0	0.00%	0.00%	31/08/2018	30/11/2018	3
Bankwest	AA-	2,000,000	2,000,000	2.76%	1.38%	31/08/2018	23/04/2019	8
NAB	AA-	1,000,000	1,000,000	2.65%	0.69%	7/09/2018	7/12/2018	3
Australian Military Bank	NR	1,000,000	1,000,000	2.86%	0.69%	7/09/2018	8/07/2019	10
*Total Short Term Deposits*		20,000,000	16,000,000	2.85%	11.03%
*At Call Accounts*
NAB	AA-	1,001,924	2,444,058	1.50%	1.68%	N/A	N/A	N/A
NAB	AA-	12,745,357	13,768,719	2.19%	9.49%	N/A	N/A	N/A
AMP	A	347	0	2.30%	0.00%	N/A	N/A	N/A
*Total At Call Accounts*		13,747,628	16,212,777	2.09%	11.18%
*Medium Term Deposits*
RaboBank	A+	1,000,000	1,000,000	3.16%	0.69%	5/06/2017	6/06/2022	60
ING Bank	A	3,000,000	3,000,000	2.75%	2.07%	24/08/2017	26/08/2019	24
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.38%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.69%	5/12/2014	5/12/2019	60
BOQ	BBB+	2,000,000	2,000,000	3.10%	1.38%	7/07/2017	7/07/2020	36
Institution	Rating	Closing Balance Invested 31/10/2018 $	Closing Balance Invested 30/11/2018 $	November EOM Current Yield %	November EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
AMP	A	2,000,000	2,000,000	3.00%	1.38%	2/08/2018	3/02/2020	18
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.69%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.69%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.69%	31/08/2016	30/08/2019	36
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.38%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.07%	10/03/2017	10/03/2022	60
Auswide	BBB-	2,000,000	2,000,000	2.95%	1.38%	5/10/2018	6/10/2020	24
ING Bank	A	1,000,000	1,000,000	2.92%	0.69%	16/10/2017	16/10/2019	24
ING Bank	A	2,000,000	2,000,000	2.92%	1.38%	6/11/2017	6/11/2019	24
BOQ	BBB+	2,000,000	2,000,000	3.35%	1.38%	3/01/2018	4/01/2022	48
ING Bank	A	1,000,000	1,000,000	2.80%	0.69%	5/01/2018	6/01/2020	24
Police Credit Union	NR	2,000,000	2,000,000	3.05%	1.38%	29/10/2018	29/10/2020	24
Australian Military Bank	NR	1,000,000	1,000,000	2.95%	0.69%	29/05/2018	29/05/2020	24
BOQ	BBB+	1,000,000	1,000,000	3.50%	0.69%	1/06/2018	1/06/2022	48
Westpac	AA-	2,000,000	2,000,000	3.02%	1.38%	28/06/2018	28/06/2021	36
Westpac	AA-	2,000,000	2,000,000	2.88%	1.38%	28/06/2018	29/06/2020	24
ING Bank	A	2,000,000	2,000,000	2.86%	1.38%	16/08/2018	17/08/2020	24
BOQ	BBB+	3,000,000	3,000,000	3.25%	2.07%	28/08/2018	29/08/2022	48
ING Bank	A	3,000,000	3,000,000	2.85%	2.07%	30/08/2018	14/09/2020	24
P&N Bank	BBB	1,000,000	1,000,000	3.10%	0.69%	16/10/2018	18/10/2021	36
Westpac	AA-	0	2,000,000	3.05%	1.38%	13/11/2018	15/11/2021	36
Police Credit Union	NR	0	1,000,000	3.07%	0.69%	20/11/2018	20/11/2020	24
P&N Bank	BBB	0	1,000,000	3.30%	0.69%	20/11/2018	21/11/2022	48
ING Bank	A	0	2,000,000	2.93%	1.38%	29/11/2018	30/11/2020	24
NAB	AA-	0	2,000,000	3.01%	1.38%	30/11/2018	30/11/2021	36
Bendigo-Adelaide	BBB+	0	1,000,000	3.25%	0.69%	30/11/2018	30/11/2022	48
*Total Medium Term Deposits*		44,000,000	53,000,000	3.09%	36.53%
*Floating Rate Notes - Senior Debt*
BOQ	BBB+	2,014,400	2,016,400	BBSW + 110	1.39%	5/08/2014	24/06/2019	58
Bendigo-Adelaide	BBB+	1,011,267	1,005,595	BBSW + 110	0.69%	18/08/2015	18/08/2020	60
Bendigo-Adelaide	BBB+	1,011,267	1,005,595	BBSW + 110	0.69%	28/09/2015	18/08/2020	59
Suncorp-Metway	A+	1,012,377	1,013,863	BBSW + 125	0.70%	20/10/2015	20/10/2020	60
Rabobank	A+	2,047,672	2,032,486	BBSW + 150	1.40%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,006,577	1,008,944	BBSW + 160	0.70%	22/03/2016	22/03/2019	36
CUA	BBB	2,012,294	2,016,868	BBSW + 160	1.39%	1/04/2016	1/04/2019	36
ANZ	AA-	1,014,407	1,015,193	BBSW + 118	0.70%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,017,076	1,018,503	BBSW + 138	0.70%	21/04/2016	12/04/2021	60
AMP	A	1,014,427	1,007,254	BBSW + 135	0.69%	24/05/2016	24/05/2021	60
Westpac	AA-	1,016,926	1,009,414	BBSW + 117	0.70%	3/06/2016	3/06/2021	60
CBA	AA-	1,015,117	1,015,283	BBSW + 121	0.70%	12/07/2016	12/07/2021	60
ANZ	AA-	2,035,952	2,020,728	BBSW + 113	1.39%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,509,566	1,511,631	BBSW + 117	1.04%	26/10/2016	26/10/2020	48
NAB	AA-	1,009,807	1,010,344	BBSW + 105	0.70%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,505,427	1,508,708	BBSW + 140	1.04%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,010,597	1,004,965	BBSW + 110	0.69%	21/11/2016	21/02/2020	39
Westpac	AA-	1,010,757	1,010,524	BBSW + 111	0.70%	7/02/2017	7/02/2022	60
ANZ	AA-	1,012,257	1,004,885	BBSW + 100	0.69%	7/03/2017	7/03/2022	60
CUA	BBB	755,840	757,623	BBSW + 130	0.52%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	601,925	603,315	BBSW + 130	0.42%	4/05/2017	4/05/2020	36
Institution	Rating	Closing Balance Invested 31/10/2018 $	Closing Balance Invested 30/11/2018 $	November EOM Current Yield %	November EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
Teachers Mutual	BBB	1,008,347	1,010,494	BBSW + 142	0.70%	29/06/2017	29/06/2020	36
NAB	AA-	3,017,811	3,017,955	BBSW + 90	2.08%	5/07/2017	5/07/2022	60
Suncorp-Metway	A+	1,010,367	1,002,605	BBSW + 97	0.69%	16/08/2017	16/08/2022	60
Westpac	AA-	2,000,796	1,999,392	BBSW + 81	1.38%	30/10/2017	27/10/2022	60
ME Bank	BBB	1,501,692	1,505,048	BBSW + 125	1.04%	9/11/2017	9/11/2020	36
NAB	AA-	2,009,894	1,993,872	BBSW + 80	1.37%	10/11/2017	10/02/2023	63
ANZ	AA-	1,499,232	1,496,814	BBSW + 77	1.03%	18/01/2018	18/01/2023	60
Bendigo-Adelaide	BBB+	499,599	499,488	BBSW + 105	0.34%	25/01/2018	25/01/2023	60
Newcastle Permanent	BBB	1,496,127	1,496,859	BBSW + 140	1.03%	6/02/2018	6/02/2023	60
Westpac	AA-	2,007,814	1,991,052	BBSW + 83	1.37%	6/03/2018	6/03/2023	60
UBS	A+	2,011,394	1,998,432	BBSW + 90	1.38%	8/03/2018	8/03/2023	60
Heritage Bank	BBB+	1,405,498	1,408,687	BBSW + 123	0.97%	29/03/2018	29/03/2021	36
ME Bank	BBB	1,603,453	1,606,760	BBSW + 127	1.11%	17/04/2018	16/04/2021	36
ANZ	AA-	2,002,656	1,998,512	BBSW + 93	1.38%	9/05/2018	9/05/2023	60
NAB	AA-	2,015,174	1,997,392	BBSW + 90	1.38%	16/05/2018	16/05/2023	60
CBA	AA-	2,015,454	1,997,152	BBSW + 93	1.38%	16/08/2018	16/08/2023	60
Bank Australia	BBB	755,458	751,383	BBSW + 130	0.52%	30/08/2018	30/08/2021	36
CUA	BBB	603,145	604,596	BBSW + 125	0.42%	6/09/2018	6/09/2021	36
AMP	A	1,505,277	1,496,499	BBSW + 108	1.03%	10/09/2018	10/09/2021	36
NAB	AA-	2,008,954	2,003,470	BBSW + 93	1.38%	26/09/2018	26/09/2023	60
Bendigo-Adelaide	BBB+	1,002,115	1,003,127	BBSW + 101	0.69%	19/10/2018	19/01/2022	39
*Total Floating Rate Notes - Senior Debt*		58,626,191	58,477,709		40.31%
*Managed Funds*
NSW Tcorp	NR	1,402,531	1,387,903	-1.04%	0.96%	17/03/2014	1/11/2023	115
*Total Managed Funds*		1,402,531	1,387,903	-1.04%	0.96%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		137,776,350	145,078,389		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		4,436,102	4,235,919
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		133,340,248	140,842,469

Council’s investment portfolio is now dominated by Term Deposits, equating to approximately 48% of the portfolio across a broad range of counterparties. Cash equates to 11% of the portfolio with Floating Rate Notes (FRNs) around 40% and growth funds around 1% of the portfolio.

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

Investment Portfolio Balance

Council’s investment portfolio balance has increased from the previous month’s balance, up from $133.3M to $140.8M. This is reflective of the 2^nd quarter rates instalments being due on 30 November.

MONTHLY INVESTMENT MOVEMENTS

Redemptions/Sales – Council redeemed the following investment security during November 2018:

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

AMP Bank Term Deposit

$2M

6 months

2.95%

This term deposit was redeemed on maturity and funds were reinvested in a 3‑year term deposit with Westpac Bank (see below).

Suncorp Bank Term Deposit

$2M

3 months

2.65%

This term deposit was redeemed on maturity and funds were reinvested in a 3‑year term deposit with NAB (see below).

New Investments – Council purchased the following investment security during November 2018:

Institution and Type	Amount	Investment Term	Interest Rate	Comments
Westpac Bank Term Deposit	$2M	3 years	3.05%	The Westpac Bank rate of 3.05% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.
Police Credit Union Term Deposit	$1M	2 years	3.07%	The PCU rate of 3.07% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.
P&N Bank Term Deposit	$1M	4 years	3.30%	The P&N Bank rate of 3.30% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.
ING Bank Term Deposit	$2M	2 years	2.93%	The ING Bank rate of 2.93% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.
NAB Term Deposit	$2M	3 years	3.01%	The NAB rate of 3.01% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.
Bendigo-Adelaide Bank Term Deposit	$1M	4 years	3.25%	The Bendigo-Adelaide Bank rate of 3.25% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.

Rollovers – Council did not rollover any investment securities during November 2018.

MONTHLY PERFORMANCE

Interest/growth/capital gains for the month totalled $179,774, which compares unfavourably with the budget for the period of $244,709, underperforming budget for the month of November by $64,935. This is mainly due to a negative movement for Councils Floating Rate Note (FRN) portfolio during November.

It should be noted that a majority of Councils FRNs continue to trade at a premium. The capital market value of these investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

Council’s T-Corp Long Term Growth Fund also detracted from the overall performance for the month of November following losses suffered in domestic and international markets. Even though the fund was down 1.04% for the month of November, the fund has returned 8.38% per annum since the original investment in March 2014. Overall, the Growth Fund remains Council’s best performing asset over 1-3 years by a considerable margin.

It is important to note Council’s investment portfolio balance is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It is anticipated that over the 2018/19 financial year the portfolio balance will reduce in line with the completion of major projects. This will result in Councils investment portfolio continuing to maintain a higher balance until these projects commence or advance further.

The longer-dated deposits in the portfolio, particularly those locked in above 4% yields, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 4% and Council will inevitably see a fall in investment income over the coming months compared with previous periods. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

In comparison to the AusBond Bank Bill Index* (1.91%), Council’s investment portfolio returned 2.76% (annualised) for November. Cash and At-Call accounts returned 2.09% (annualised) for this period. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 26 February 2018.

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

Investments are reported in accordance with Council’s POL 075 Investment Policy.

Local Government Act 1993

Section 625 - How may councils invest?

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

· Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

· Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

Attachments

1 ⇩.	Section 356 Financial Assistance request - The Compassionate Friends NSW
2 ⇩.	Section 356 Financial Assistance request - NSW Rural Fire Service

Report submitted to the Ordinary Meeting of Council on Monday 17 December 2018. RP-7

RP-7 BOLTON PARK MASTER PLAN

Author: Ben Creighton

Director: Natalie Te Pohe

Summary:

The Bolton Park Precinct is Wagga Wagga’s premier sporting facility located within the central business district. In recent years, staff have received numerous requests for the upgrade of this facility to a standard that will enable it to cater for elite level sporting events and allow for the future growth of the city.

The Bolton Park Precinct has also been identified as a possible location for the development of a Regional Sports Hub in Wagga Wagga within the NSW Government’s draft Riverina Murray Sport and Active Recreation Plan.

In order to determine the future requirements for this precinct a draft Master Plan has been developed following community and stakeholder engagement.

Recommendation

That Council:

a receives the Bolton Park Master Plan

b place the draft Bolton Park Master Plan on public exhibition for a period for 56 days from 20 December 2018 to 14 February 2019 and invite public submissions until 21 February 2019 on the draft document

c receive a further report following the public exhibition and submission period:

i addressing any submission made in respect of the proposed Bolton Park Master Plan

ii proposing adoption of the Bolton Park Master Plan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Report

The outcomes of the draft Bolton Park Master Plan (Attachment 1) are consistent with the recommendations of the draft Wagga Wagga Recreation, Open Space and Community Strategy. They are also consistent with the recommendations of the NSW Government’s draft Riverina Murray Sport and Active Recreation Plan (Attachment 2) where it is recommended that a Regional Sports Hub be developed in Wagga Wagga.

The draft Master Plan is not intended to be a replacement for the carrying out of detailed project planning. All identified projects and actions will require a detailed business case to confirm project feasibility, project cost estimates and allow for their consideration against all other Council priorities. As a Master Plan it is also not intended that all projects be completed concurrently, instead it is to be used as a guide for future development and implemented as growth, community demand and budget allows.

The Bolton Park Master Plan began with a series of interviews with park stakeholder user groups, sporting clubs and regional sports administration organisations.

A number of key themes began to emerge:

• Wagga Wagga is an ideal location for Riverina regional sporting events and infrastructure

• Many sports organisations would like to establish a ‘hub’ facility in Wagga to provide advanced training and supporting facilities including administration

• Many sports codes would like to host major events in Bolton Park including premier sporting events and other entertainment events

• Wagga is an ideal location for regional sports carnivals, however current facilities often prohibit events of this scale

• Increased female/male participation requiring additional change facilities

• Identification of appropriate entry points and movement pathways within the park

• Inadequate provision of indoor stadium spaces within the park

• Viability of Oasis cafeteria

• Location of the PCYC complex within Bolton Park

Cox Architecture began to investigate a combined regional sports hub building connecting to a new higher capacity Robertson Oval grandstand and new indoor stadium facilities. The logical site for this hub precinct was directly facing the built edge of the Wagga CBD to the West, also located in close proximity to the proposed PCYC complex. The connection of the combined stadium precinct and its relationship to Bolton Park is a key issue to the success of the Master Plan.

With the major built forms proposed to be located to the West of Bolton Park, the remainder of the sporting facilities are proposed to be rationalised generally allowing retention of open space towards the Eastern end of the Precinct.

The first drafts of the Master Plan were then presented to the stakeholder groups and workshopped with Councillors for feedback. The Master Plan was generally well received with minor amendments added to the layout which is proposed to go on public exhibition

Key items considered and included within the draft Master Plan are:

Development of Regional Sports Hub

The development of a Regional Sports Hub would allow for the co-location of administration facilities with elite level sporting and training facilities for a wide range of sports. These hubs would then service the broader region and act as a centre for athlete development providing pathways for younger athletes whilst also providing high quality facilities for the broader community.

Robertson Oval Improvements

The redevelopment of Robertson Oval during 2012 provided a field surface that is at an elite standard however much of the surrounding infrastructure requires upgrading to be of a similar standard. The proposed improvements within the Master Plan would include:

· Scoreboard – It is proposed to replace the existing digital scoreboard with a much larger, higher quality screen

· Lighting – TV Standard to allow for elite level games to be held in the evening reducing the potential for player and spectators to be impacted by extreme heat conditions

· Grandstand – Demolish and rebuild a new grandstand with a capacity of between 1200-1500 seats

· Landscaped seating areas on the eastern hill

· 4 new change rooms

· Hospitality and Corporate Boxes (These will become meeting and training spaces between events usage)

· The construction of a second netball court

· Indoor cricket training facilities

During initial consultations Cricket NSW, AFL NSW and Wagga Tigers Australian Football and Netball Club have indicated a willingness to provide funding contributions and support applications for funding the implementation of this project.

Jim Elphick Tennis Centre Improvements

Elements of the Jim Elphick tennis centre were redeveloped in 2011 alongside the Robertson Oval upgrade. However, large sections of the facility including the amenities and club house are significantly dated and require redevelopment. The proposed redevelopment of the tennis centre would include:

· a reduction of 3 courts to an 18 Court facility of which 10 courts would be constructed with an ITF (International Tennis Federation) approved hard court surface

· a new amenities facility that would be relocated to be adjacent to Robertson Oval allowing for dual use of the facilities during events

During initial consultations, Tennis NSW indicated a willingness to provide a funding contribution, support funding applications and support Council in implementing a sustainable management model to minimise future operational costs.

Tennis NSW has also proposed that when completed, the venue could be used to host major international events such as a Fed Cup ties on a rotational basis.

Geoff Lawson Oval Improvements

The redevelopment would allow for the expansion of Geoff Lawson Oval on the western side, and allow for field and pitch improvements.

Bolton Park Amenities

Within the draft Bolton Park Master Plan, it is proposed that the existing amenities block at Bolton Park be demolished and a new amenities block be constructed in a location adjacent to the tennis facilities. This change in location will allow for the slight reconfiguration of the ovals and ensure Bolton Park facilities are capable of hosting large competitions with multiple teams playing across multiple fields.

Gymnastics Redevelopment

It is proposed that the Gymnastics facility would be relocated and be included as a part of the regional sport hub facility. It is proposed that this facility would be capable of training athletes to an elite level and be capable of hosting large scale events.

Oasis Redevelopment

The Oasis opened in 2003. Within the draft Master Plan, it is proposed that there will need to be upgrades to cater for future population and participation growth. This would include:

· the conversion of the 25m indoor pool into a 50m indoor pool

· the relocation of the diving pool to an indoor pool (providing indoor training facilities and removing a constriction point on Robertson Oval)

· the development of an indoor splash park in the existing location of the indoor toddlers pools

· the development of indoor/outdoor waterslides

· the relocation of the Oasis café to the rear of the Oasis adjacent to the new Bolton Park lane allowing it to cater for both the Oasis, the Bolton Park Sports hub and the broader community.

Demolition of Bolton Park Stadium

Following construction of the PCYC facilities and the Bolton Park Sports Hub inclusive of the Gymnastics facility, it is proposed that the existing Bolton Park Stadium would be demolished. The existing stadium is in excess of 40 years old and does not meet current community expectations or standards.

The demolishing of the building would allow for the additional spectator space on the eastern side of the outdoor 50m pool (a current limitation of the complex) and allow for the development of a pedestrian entrance into Robertson Oval.

Car Parking

It is proposed that car parking for the facilities would be considered on a precinct basis. Instead of using high value community land within the precinct itself, it is proposed that existing Council car parks on the corner of Morgan and Blake Streets and on Fitzharding Street could be upgraded to multi-deck car parks allowing for the parking needs of the precinct whilst also providing additional car parking for the CBD precinct.

Integration with PCYC

During the ongoing discussions with PCYC, the importance of the integration of facilities has been discussed at length with a number of mutual benefits identified. This has resulted in discussions between Cox Architecture and PCYC’s architect to ensure the building levels and the overall building layouts allow for movement between the two facilities.

Events and Conferencing

The sports hub building when completed will have significant capacity to host a number of different types of events utilising the different spaces in different configurations. It is estimated that the facility could cater for events in excess of 2000 people depending on the type and configuration of the events.

Skate Plaza

There has been discussion around the construction of Skate Plaza facilities around the perimeter of the Bolton Park precinct for a number of years. The Master Plan has identified the future development of these facilities that could include a number of youth hang out spaces as well as paths and other skate facilities.

Croquet

During consultation with the Wagga Wagga Croquet Club it was indicated that the club would like an expanded area to allow for the construction of additional courts, lighting and with amenities to facilitate growth in membership along with larger state and national competitions. The club indicated a willingness to consider alternate locations for the club if expanded facilities are unable to be accommodated within the Bolton Park Precinct. Under the current layout there would not be space to accommodate an expanded facility without impact on existing open space. These discussions are ongoing and further detail will be provided in the Council report presenting the outcomes of the public exhibition period.

Bolton Park Lane

The construction of the proposed Bolton Park off Fitzhardinge Street would allow for vehicle movements and drop off and pickup zones as well as cater for some onsite parking. These spaces would then become pedestrian boulevards during major events.

Financial Implications

The total cost of implementing all items within the Master Plan is estimated to be approximately $65,000,000 which is mostly unfunded. Following the public exhibition period during the development of the final Master Plan, a detailed quantity surveyed estimate of the projects will be developed.

The funded portions include $2,216,350 currently identified within the Long Term Financial Plan. The Plan includes $216,350 in 2022/23 and $2,000,000 in 2023/24 within the Potential Projects, and is funded through borrowings of $1,847,693; developer contributions of $68,657 and a potential contribution from Royal Lifesaving NSW of $300,000. In addition, $6,000,000 is identified within the draft developer contributions plan (currently on exhibition) for the proposed Master Plan.

In order for the final Master Plan to be implemented, grant funding along with other stakeholder funding will have to be secured following the development of detailed business cases.

Policy and Legislation

Recreation, Open Space and Community Strategy and Implementation Plans 2040

Draft Riverina Murray Sport and Active Recreation Plan

Link to Strategic Plan

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

Risk Management Issues for Council

The risks associated with implementing this Master Plan relate to process, cost, environmental, WHS and contractor performance. These risks will be addressed as part of the Council’s project management and contractor performance management systems.

Internal / External Consultation

A number of stakeholder engagement sessions were held during the development of the Master Plan. This also included an open community session held in the foyer of the Oasis that enabled individuals to provide suggestions as well as internal staff sessions allowing staff to provide input.

The outcomes of the external stakeholder engagement is summarised in Attachment 3:

During the public exhibition period it is proposed that staff will undertake extensive community engagement in a similar format to what was completed for the Wagga Wagga Integrated Transport Strategy and Recreation, Open Space and Community Strategy.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Attachments

1.	Draft Bolton Park Master Plan - Provided under separate cover
2.	Draft Riverina Murray Sport and Active Recreation Plan 2018 - 2023 - Provided under separate cover
3.	Master Plan External Stakeholder Engagement - Provided under separate cover

No.

ITEM

UNMITIGATED RISK RATING

ESTIMATED

COST ($)

FUNDING SOURCE

RP1

FUSION18 – On-Street Event

High

N/A

Event Budget

RP2

Remembrance Day – On-Street Event

High

$3,527

Road Closure Events Budget

RP3

Mobility Parking Scheme Spaces in Car Park Off The Esplanade

Low

N/A

Project Budget

RP4

Charleville Road – Proposed GIVE WAY Sign Control at College Avenue

High

$300

Lines and Signs

RP5

Hampden Avenue Signage for The Harness Racing Facility

Low

N/A

Harness Racing NSW to fund

RP6

Hammond Avenue – Proposed NO STOPPING Controls Associated With Development Application – DA18/1015

High

N/A

Developer to fund

RP7

Hammond Avenue and Tasman Road – Application for Development of a Vehicle Service Centre

High

N/A

Developer to fund

Item

Total Budget Required

Proposed Funding Source

Current Proposed Funding Source Budget

Current Funding Source Expenditure including commitments as at 30 November 2018

Current Available Budget

RP2

$3,527

Road Closure Events Budget

$40,000

$15,852

$24,148

RP4

$300

Lines and Signs Budget

$340,305

$125,701

$214,604

Reports submitted to the Ordinary Meeting of Council to be held on Monday 17 December 2018.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

In Attendance

General Manager (Mr P Thompson)

Director Community (Mrs J Summerhayes)

Director Commercial Operations (Ms C Angel)

Acting Director Finance (Mrs C Rodney)

Manager Environmental & City Compliance (Mr M Gardiner)

Manager City Strategy (Mr T Kell)

Manager Executive Support (Mr S Gray)

Corporate Governance Coordinator (Mrs N Johnson)

Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)

Communications & Engagement Officer (Mr S Shaw)

Governance Officer (Ms B King)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

An apology for non-attendance was received and accepted for Mrs Natalie Te Pohe, Director Finance on the Motion of Councillors V Keenan and R Kendall.

CARRIED

LEAVE OF ABSENCE

That Council note that a leave of absence was granted at the Ordinary Council Meeting 12 November 2018 to Councillor Dallas Tout for 26 November 2018 inclusive.

CONFIRMATION OF MINUTES

CM-1 ORDINARY COUNCIL MEETING - 12 NOVEMBER 2018

18/421 RESOLVED:

On the Motion of Councillors T Koschel and V Keenan

That the Minutes of the proceedings of the Ordinary Council Meeting held on 12 November 2018 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

Declarations Of Interest

Councillor T Koschel declared a Significant, Non-Pecuniary Interest in RP-14 Proposed Mobile Food Vending Trial the reason being that he works in the industry who supplies shops this will have an impact on and vacated the chamber during its consideration.

Councillor Y Braid OAM declared a Non-Significant, Non-Pecuniary Interest in RP-2 Financial Performance Report as at 31 October 2018 the reason being that she is on the Committee of the Combined Toy Run with Pat Combs and have worked with Mr Combs for some years some time ago and remained in the chamber during its consideration.

Councillor R Kendall declared a Non-Significant, Non-Pecuniary Interest in RP-9 Disabled Access to Waterways the reason being that he chair’s a disability service. This proposal will benefit people with disabilities but will have no material effect on the service he chairs except that opportunities for participants will be improved and remained in the chamber during its consideration.

The Mayor, Councillor G Conkey OAM declared a Non-Significant, Non-Pecuniary Interest in RP-7 PROPOSED APEX BIKE FACILITY AT APEX PARK - LAKE ALBERT the reason being that he is an active member of the club and remained in the chamber during its consideration.

PRESENTATIONS

· Presentation to Wagga Wagga City Council - Tidy Towns Sustainable Communities Committee from the Tidy Towns Chairperson – Mr John Rumens

· Presentation from NSW Audit Office regarding RP-1 - PRESENTATION FROM COUNCIL'S EXTERNAL AUDITORS - NSW AUDIT OFFICE ON THE 2017/18 FINANCIAL STATEMENTS - Mr Michael Kharzoo and Ms Lawrissa Chan

PUBLIC DISCUSSION FORUM

RP-7 PROPOSED APEX BIKE FACILITY AT APEX PARK - LAKE ALBERT

· Mr Andrew Roberts – Speaking in favour of the report

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

18/422 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council bring forward consideration of RP-7 PROPOSED APEX BIKE FACILITY AT APEX PARK – LAKE ALBERT to follow the public discussion forum.

CARRIED

RP-7 PROPOSED APEX BIKE FACILITY AT APEX PARK - LAKE ALBERT

18/423 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council:

a support the proposed South Wagga Apex Bike Facility project for implementation if future grant funding can be secured

b provide in-kind assistance to South Wagga Apex for the planning and with the submission of funding applications for the Facility

c approve the budget variation outlined in the Financial Implications section of this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

MAYORAL MINUTE

MM-1 MAYORAL MINUTE - SAVE OUR RECYCLING CAMPAIGN

18/424 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council:

a endorse the Local Government NSW (LGNSW) campaign, Save Our Recycling, to realise the reinvestment of a 100% of the Waste Levy collected each year by the NSW Government in waste minimisation, recycling and resource recovery

b make representation to the local State Member, Dr Joe McGirr, in support of this campaign objective - for the NSW Government to commit to reinvest 100% of the Waste Levy in waste minimisation, recycling and resource recovery

c make representation to all candidates leading up to the NSW State election scheduled for March 2019 seeking support for the Save Our Recycling campaign

d write to the Premier, the Hon Gladys Berejiklian MP, the Opposition Leader, the Hon Michael Daley MP, the Minister for Local Government and the Minister for the Environment, the Hon Gabrielle Upton MP, and the Shadow Minister for the Environment and Heritage, Penny Sharpe MLC, seeking bipartisan support for the 100% reinvestment of the Waste Levy collected each year into waste minimisation, recycling and resource recovery

e take a lead role in activating the LGNSW Save Our Recycling campaign locally

f endorse the distribution and display of the LGNSW Save Our Recycling information on Council premises, as well as involvement in any actions arising from the initiative

g formally advise LGNSW that Council has endorsed the Save Our Recycling advocacy initiative

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

PROCEDURAL MOTION - ENGLOBO

18/425 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That CR-1, CR-2, RP-1, RP-3, RP-6, RP-8, RP-11 to RP-13, M-1, M-2 and CONF-2 be adopted as recommended in the business papers.

CARRIED

COUNCILLOR REPORT

CR-1 COUNCILLOR REPORT - DESTINATION NSW STAKEHOLDER FUNCTION

18/426 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

CR-2 LOCAL GOVERNMENT ASSOCIATION CONFERENCE REPORT

18/427 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

REPORTS FROM STAFF

RP-1 Presentation from Council's external Auditors - NSW Audit Office on the 2017/18 Financial Statements

18/428 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a note that no public submissions were received regarding the draft Financial Statements for the year ended 30 June 2018

b receive the Audited Financial Statement, together with the Auditor’s Reports on the Financial Statements for the year ended 30 June 2018

c receive a presentation from Council’s external auditors, NSW Audit Office

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
RP-2 Financial Performance Report as at 31 October 2018

18/429 RESOLVED: On the Motion of Councillors R Kendall and K Pascoe That Council: a approve the proposed 2018/19 budget variations for the month ended 31 October 2018 and note the balanced budget position as presented in this report b provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993: i) Toy Run (Combined Riders Wagga Wagga ) $ 327.00 ii) Ashmont Baptist Church $ 90.00 iii) Wagga Wagga Seventh Day Adventist Church $ 408.50 c note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above d note details of the external investments as at 31 October 2018 in accordance with section 625 of the Local Government Act 1993 CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-3 CANBERRA REGION JOINT ORGANISATION (CRJO)

18/430 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a endorse becoming an associate member of the Canberra Region Joint Organisation

b note the update regarding the Riverina Joint Organisation and REROC

c approve the budget variation as detailed in the Financial Implications section of this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-4 Council Meeting Schedule 2019

Councillor D Hayes signalled a foreshadowed amendment in the event the motion is lost.

18/431 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council endorse the schedule of Ordinary Council meeting dates which makes provision for generally two monthly meetings during the 2019 calendar year, as outlined in the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid OAM
P Funnell	D Hayes
R Kendall	V Keenan
T Koschel	K Pascoe

With the vote being four votes all, The Mayor, Councillor G Conkey OAM used his casting vote for the Motion.

RP-5 COMPLAINT HANDLING

18/432 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council note the process underway on the review of Council’s Complaints Management Framework.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-6 Draft Planning Proposal LEP18/0008 with Council addendum - reduction to minimum lot size control to Lots 35 - 40 DP 1062621 and Lots 1 - 4, 6 DP 1127328 on Manuka Road and Dandaloo Road, Lake Albert

18/433 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a support the planning proposal LEP18/0008 (and addendum prepared by City Strategy) to amend the Wagga Wagga Local Environmental Plan 2010

b submit a planning proposal to the Department of Planning and Environment for Gateway Determination

c adopt the planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 if no submissions are received

d receive a further report after the public exhibition period;

i addressing any submissions made in respect of the planning proposal

ii proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-7 PROPOSED APEX BIKE FACILITY AT APEX PARK – LAKE ALBERT was moved forward for the public discussion forum.

RP-8 Draft Wagga Wagga Local Infrastructure Contributions Plan 2018

18/434 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a endorse placing the draft Wagga Wagga Local Infrastructure Contributions Plan 2018, including the Appendices on public exhibition for a period of 92 days from 1 December 2018 until 2 March 2019, and invite public submissions until 16 March 2019 on the draft Plan

b receive a further report following the exhibition and submission period:

i addressing any submission made in respect of the draft Wagga Wagga Local Infrastructure Contributions Plan 2018

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-9 Disabled Access to Waterways

18/435 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a receive and note the report

b endorse staff completing detailed investigations and reporting back to Council on the proposed accessibility projects. This includes:

i the construction of a fishing platform at the Wagga Beach

ii the construction of a Wollundry lagoon walkway and model boat platform

iii the construction of a jetty in front of the Sailing Club at Lake Albert

c endorse the inclusion of the provision of access matting and a beach wheelchair and the inclusion of adult change facilities as part of the Riverside Stage 2 project

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-10 WAGGA WAGGA INLAND WATER SAFETY MANAGEMENT PLAN

18/436 RESOLVED:

On the Motion of Councillors V Keenan and R Kendall

That Council:

a endorse the draft Wagga Wagga City Council Inland Water Safety Management Plan and place on public exhibition for a period of 55 days from 1 December 2018 until 24 January 2019, and invite public submissions until 6 February 2019 on the draft Plan

b receive a further report following the exhibition and submission period:

i addressing any submission made in respect of the draft Wagga Wagga City Council Inland Water Safety Management Plan

ii recommending funding options for the Plan’s implementation

iii proposing adoption of the Plan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

c lobby for the construction of high level water offtakes in Burrinjuck and Blowering dams with a view to increasing water temperature in downstream waterways

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-11 Sporting Hall of Fame

18/437 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a endorse that nominations for the Sporting Hall of Fame and Local Legend be considered by a panel consisting of one Councillor, one Community member and Council officers on a biennial basis, to be open for one month from February to March

b endorse that the awards for the Sporting Hall of Fame and Local Legend be presented to inductees at a standalone presentation at the Sporting Hall of Fame exhibit with a Mayoral Reception

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-12 Parramore Park Car Park resurfacing

18/438 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for a proposed project delivery contract for the construction sealing of the Parramore Park car park

i note the reason for not calling tenders is on the grounds that Council is satisfied that inviting tenders would not achieve a satisfactory result due to the unavailability of competitive tenderers as Wagga Wagga Rugby League will provide the project management and undertake the procurement processes associated with the project

b authorise the General Manager or their delegate to enter into a contract with Wagga Wagga Rugby League for the construction sealing of the Parramore Park carpark in the lump sum amount of $74,000 excluding GST

c authorise the affixing of Council’s Common Seal to all relevant documents as required

d note the source of the budget allocation as detailed in the Financial Implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-13 PROPOSED UPDATE TO COUNCIL'S 2018/19 FEES AND CHARGES - WASTE SERVICES

18/439 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a note the two submissions received during the exhibition period 15 September 2018 and concluding on 29 October 2018

b adopt the following new and amended fees and charges for 2018/19 from 1 December 2018

Item Number	Fee and Charge Description	Pricing Policy ID	Basis	2018/19 Per Pick Up	2018/19 Annual Charge
NEW FEE (a)	Urban Area: Scheduled Off Week Commercial Pickup Service (General Waste): 1-2 Bins Provided to Preschools /Schools/Nursing Homes /Childcare Centres/Residential Group Home or other businesses/Non Rateable (Non Residential Property owners) on application and subject to Council Officer approval.	C	240L 1-2 bins onsite Per Bin	$17.00	$442.00
NEW FEE (b)	Urban Area: Scheduled Off Week Commercial Pickup Service (General Waste): 3-5 Bins Provided to Preschools /Schools/Nursing Homes/Childcare Centres/Residential Group Home or other businesses/Non Rateable (Non Residential Property owners) on application and subject to Council Officer approval.	C	240L 3-5 bins onsite Per Bin	$9.20	$239.20
NEW FEE (c)	Urban Area: Scheduled Off Week Commercial Pickup Service(General Waste): Over 5 Bins Provided to Preschools /Schools/Nursing Homes /Childcare Centres/Residential Group Home or other businesses/Non Rateable (Non Residential Property owners) on application and subject to Council Officer approval.	C	240L over 5 bins onsite Per Bin	$7.00	$182.00
NEW FEE (d)	Rural Areas & Villages: Scheduled Off Week Commercial Pickup Service (General Waste) Provided to Preschools /Schools/Nursing Homes/Childcare Centres/Residential Group Home or other businesses/Non Rateable (Non Residential Property owners) on application and subject to Council Officer approval.	C	240L Per Bin	$17.00	$442.00
NEW CONCES-SION (e)	Medical Needs: 1 Additional Domestic General Waste Bin Provided on application and Council Officer approval – one additional general waste bin per residential household – Supporting documentation e.g. Doctors Certificate or similar documents to be provided that allow verification of the need for the additional domestic waste bin is required to be provided. Annual validation of the application is required by the submission of current documentation as detailed above.	E	1 x 140L Bin	N/A	$0.00
NEW CONCES-SION (f)	Large Family (5 or more dependents under the age of 18 residing at address): 1 Additional Domestic General Waste Bin Provided on application and Council Officer approval – one additional general waste bin per residential household – Supporting documentation e.g. Medicare card /School Letter or similar documents to be provided that allow verification of the number of dependents under 18 years of age currently residing at the applicants resident. Annual validation of the application is required by the submission of current documentation as detailed above.	E	1 x 140L Bin	N/A	$0.00
0904 (Amend wording)	Waste Management Service Charge – Vacant Residential Land	C	Per Property	N/A	$34.00

c remove the following fee for 2018/19 from 1 December 2018

Item Number

Fee and Charge Description

Pricing Policy ID

Basis

2018/19 Annual

Charge

0901

(remove)

Commercial Waste Management Service Fee – Small Strata Properties

Each

$110.00

d include additional information in the 2018/19 Fees and Charges document, allowing the ability for Commercial properties (Non Residential and Non Rateable) to opt out of Council’s Commercial Waste Service

e pursuant to Sections 377 and 378 of the Local Government Act 1993, delegate authority to the General Manager or their delegate, the ability to assess and approve waste services charges concessions approved in the above list of Fees and Charges amendments

f place the following new fees, for Council’s Revenue and Pricing Policy 2018/19 on public exhibition for a period of at least 28 days from 1 December 2018 and invite public submissions from the community during this period in relation to the proposed new fees

Item Number

Fee and Charge Description

Pricing Policy ID

Basis

2018/19

Per Pick Up

2018/19

Annual Charge

NEW FEE

Commercial Waste Management Service Fee – One Bin Service

The choice of any one of the following bins:

· 240L fortnightly general waste bin

· 240L fortnightly recycling bin

· 240L weekly FOGO bin

Applicable for Non-Residential (Commercial) and Non Rateable properties.

Per Service

N/A

$165.00

NEW FEE

Commercial Waste Management Service Fee – Two Bin Service

The option of any combination of two bins:

· 240L fortnightly general waste bin

· 240L fortnightly recycling bin

· 240L weekly FOGO bin

If the above basic service is provided any additional bins are available at $110.00 per bin (excludes upsizes).

Per Service

N/A

$330.00

g receive a further report following the exhibition and submission period:

i addressing any submissions made in respect of the proposed amendments to Council’s Revenue and Pricing Policy 2018/19

ii proposing adoption of the new fees unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

RP-14 Proposed Mobile Food Vending Trial

Councillor T Koschel declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:28pm.

A MOTION was moved by Councillor K Pascoe and seconded by Councillor P Funnell

That Council:

a authorise the General Manager or their delegate, to undertake an Expression of Interest Process for a Mobile Food Vending Trial to be conducted allowing the vehicles to operate on public land in the Wagga Wagga local government area according to the following conditions:

i vendors are restricted to operating from the following trading zones:

· Wagga Beach

· Bolton Park

· Wiradjuri Reserve

· Jubilee Park

· Lake Albert (Northern End)

· Estella

ii vendors can only operate between 6am and 10pm

iii vendors cannot operate within 200 metres of a food and drink premise or boundary of an event licensed or approved to occur on Council land (this includes sporting group canteens)

b authorise the General Manager or their delegate, after assessment of the submissions, to conduct the Trial from 1 January 2019 to 30 May 2019 with the successful vendors

c receive a report following the Trial that:

i outlines how the Trial met the objectives outlined within this report

ii considers options for late night trading

iii recommends whether or not to make the Trial permanent, in which case, a Policy and a Fee and Charge may be proposed

d continue to communicate with the representative groups identified in the consultation section in the body of this report and include their feedback in the report back to Council advising the outcomes of the trial

An AMENDMENT was moved by Councillor D Hayes and seconded by Councillor R Kendall

That Council:

i vendors can only operate between 6am and 10pm

ii vendors cannot operate within 200 metres of a food and drink premise or boundary of an event licensed or approved to occur on Council land (this includes sporting group canteens)

iii vendors cannot operate in the Central Business District (CBD) exclusion zone as outlined in the report

b authorise the General Manager or their delegate, after assessment of the submissions, to conduct the Trial from 1 January 2019 to 30 May 2019 with the successful vendors

c receive a report following the Trial that:

i outlines how the Trial met the objectives outlined within this report

ii considers options for late night trading

iii recommends whether or not to make the Trial permanent, in which case, a Policy and a Fee and Charge may be proposed

RECORD OF VOTING ON THE AMENDMENT

For the AMENDMENT	Against the AMENDMENT
G Conkey OAM	Y Braid OAM
D Hayes	P Funnell
V Keenan	K Pascoe
R Kendall

18/440 RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That Council:

i vendors can only operate between 6am and 10pm

ii vendors cannot operate within 200 metres of a food and drink premise or boundary of an event licensed or approved to occur on Council land (this includes sporting group canteens)

iii vendors cannot operate in the Central Business District (CBD) exclusion zone as outlined in the report

b authorise the General Manager or their delegate, after assessment of the submissions, to conduct the Trial from 1 January 2019 to 30 May 2019 with the successful vendors

c receive a report following the Trial that:

i outlines how the Trial met the objectives outlined within this report

ii considers options for late night trading

iii recommends whether or not to make the Trial permanent, in which case, a Policy and a Fee and Charge may be proposed

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid OAM
D Hayes	P Funnell
V Keenan	K Pascoe
R Kendall

Councillor T Koschel re-entered the chamber, the time being 8:09pm.

COMMITTEE MINUTES

M-1 RIVERINA REGIONAL LIBRARY ADVISORY COMMITTEE MEETING - 31 OCTOBER 2018

18/441 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council receive the minutes of the Riverina Regional Library Advisory Committee Meeting held on 31 October 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

M-2 Audit, Risk and Improvement Committee Minutes - 9 November 2018

18/442 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 9 November 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

QUESTIONS/BUSINESS WITH NOTICE

The following Questions / Business with Notice were raised and will be addressed in the next available Business Paper:

1. Councillor D Hayes requested if Council could receive information or a quarterly report on what information Council should be receiving from its involvement in external committees that we elect to have representation on? Those being Murray Darling Association, Conservatorium of Music, Rural Fire Service Agreement Management Committee, and Riverina Water.

2. Councillor D Hayes requested advice on what Motions were put to the Local Government NSW Conference by Council in October this year that were not supported.

3. Councillor T Koschel has been contacted by a group called Ozfish, a group of local volunteers who clean up the waterways around the area. The group recently cleaned up around 1.5 tonnes of rubbish from the Eunony Bridge area. The group have attempted to contact Council about getting the Gregadoo Waste Management fee reimbursed, but have not received a response back. Can Council staff contact the group to further discuss the matter.

4. Councillor K Pascoe requested that traffic islands throughout the City be cleaned up as there are high weeds on some of these traffic islands.

5. Councillor K Pascoe requested information on why Council only allows itself to certify construction in the Lloyd subdivision by excluding private certifiers. A builder has been in contact with Councillor Pascoe to advise it takes about four to five weeks for Council approval, opposed to only about one week with a private certifier.

6. Councillor K Pascoe requested a report back on details regarding salinity in the Lloyd subdivision.

7. Councillor P Funnell requested information on Council’s compliance regime in reference to fairness to food outlets where a bricks and mortar business trading for over 30 years has been made to jump through hoops to serve coffee when food trucks are being approved without the same rigour.

8. The Mayor, Councillor G Conkey OAM attended the crowning of the 2019 Miss Wagga Wagga and Community Princess on Saturday night and acknowledged the signification contribution to the City by the previous Miss Wagga Wagga, Zoe Martin and Community Princess, Maddie Smith who have been excellent ambassadors for this City over the past 12 months. He also congratulated the 2019 Miss Wagga Wagga, Stina Constantine and Community Princess, Presley Callen on their selection and look forward to working with them over the next 12 months.

9. Councillor R Kendall attended the Australian Aviation Hall of Fame on Saturday night as he represents Council on this Board. He will be making a recommendation to the Mayor and General Manager that now the organisation is firmly established at the Illawarra Regional Airport in the Shoalhaven area, that Council cease any monterey support including that support of a Wagga City Councillor representative attending board meetings and alike. He advised that he will be offering to continue is involvement with the organisation in his personal capacity at his personal expense.

closed COUNCIL

18/443 RESOLVED:

On the Motion of Councillors K Pascoe and D Hayes

That the Council now resolve itself into a Closed Council, the time being 8.17pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

CONFIDENTIAL REPORTS

CONF-1 Consideration of RFQ2018-556 Supply of One 4WD Tractor & RFQ2018-557 Supply of One Rotary Multi Deck Mower

18/444 RESOLVED:

On the Motion of Councillors D Hayes and K Pascoe

That Council:

a accept the offer of Massey Ferguson/Iseki/Fendt Agco Australia Pty Ltd for the amount of $100,454.55 excluding GST

b authorise the General Manager or their delegate to enter into a contract with Massey Ferguson/Iseki/Fendt Agco Australia Pty Ltd for the supply of one 4WD Tractor for the amount of $100,454.55 excluding GST

c in accordance with Regulation 178(3)(a) of the Local Government (General) Regulation 2005, decline the offers for the supply of one Rotary Multi Deck Mower RFQ2018-557 and cancel the proposal for the contract

d authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

CONF-2 RFT2018-25 EUNONY BRIDGE STRENGTHENING & WIDENING

18/445 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT2018-25 Eunony Bridge Strengthening & widening

b invite in accordance with Clause 167, 168 or 169 of the Local Government (General) Regulation 2005, fresh tenders based on the same or different details

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

CONF-3 Major Event Sponsorship Report

18/446 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council authorise the General Manager or their delegate to enter into an agreement to sponsor Empire Touring’s ‘The Murrumbidgee Music Muster’ event to the amount of $30,000 excluding GST to be committed from the Major Event Sponsorship budget.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM	D Hayes
G Conkey OAM
P Funnell
V Keenan
R Kendall
T Koschel
K Pascoe
CONF-4 RFQ2017/529 - Densely Graded Asphalt Supply & Lay

18/447 RESOLVED: On the Motion of Councillors P Funnell and R Kendall That Council defer consideration of RFQ2017/529 - Densely Graded Asphalt Supply & Lay until the 17 December 2018, Ordinary Council Meeting. CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe

Reversion to open COUNCIL

18/448 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 8.53pm.

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.56pm.

…………………………………………………..

MAYOR

No	Property	Owner	Rates and Charges Balance as at 17 November 2018 including accrued interest	Public Auction Sale Price	Net write off	Pro Rata – Rates Payable by New Owner for 2018/19 from 17/11/2018
4	Lot 2 DP 178044 1187 Mates Gully Rd TARCUTTA NSW 2652	Alfred James Turner	$8,766.06	$1,000.00	$7,606.21	$159.85
5	Lot 1 & Lot 2 DP 433411 1215 Humula Rd TARCUTTA NSW 2652	Philip Craig	$9,033.16	$500.00	$8,373.53	$159.63
6	Lot 1 DP665045 1580 Downfall Rd HUMULA NSW 2652	Arthur Fredrick Hooper Frank Pilkington Brett	$8,764.75	Passed in. To be put to sale via Private Treaty	N/A	N/A
7	19 Humula Eight Mile Rd HUMULA NSW 2652	Perpetual Trustee Co Ltd Estate D D Cheney	$7,962.78	Passed in. To be put to sale via Private Treaty	N/A	N/A
TOTAL			$58,115.99	$9,500.00	$31,224.12	$664.34

1 ⇩.	Report to Council - 12 November 2018
2 ⇩.	NRMA email to Mayor Conkey - 21 November 2018
3 ⇩.	Location Map - NRMA Charging Station

1 ⇩.	Proposed Dog Off-leash area Wiradjuri Reserve
2 ⇩.	Proposed Dog Off-leash area San Isidore
3 ⇩.	Proposed Dog Off-leash Area Explorer Park, Boorooma

Budget	Allocation
Reseal Budget	$150K
Heavy Patching	$354K
Urban Asphalt	$786K
Unallocated Roads To Recovery Funding	$415K

Identifier	Location	Council Purpose
Lot 7082 DP1116229 being Crown Reserve 757249 for Future Public Requirements	On the southern foreshore of the Murrumbidgee River between the Wiradjuri Recreation Reserve and the Marrimbidya Wetlands	A “shared path” standard track has been constructed on part of this land forming part of the Wiradjuri Walking Track.
Lot 214 DP 757255 being Crown Reserve 63975 for Infrastructure or Government Services	76 Spring Street, Tarcutta	Tarcutta Waste Transfer Station

1 ⇩.	WWCC Letter to TRAC - 12 February 1999
2 ⇩.	TRAC Sewer Alignment (Draft)

1 ⇩.	Evocities MOU
2.	Evocities Summary - Provided under separate cover

1 ⇩.	Location Map - Lot 7082 DP1116229 at Narrung Street
2 ⇩.	Location Map - Lot 214 DP757255 at Tarcutta