Ordinary Meeting of Council

 

 

 

To be held on
Tuesday
29 January 2019

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Tuesday 29 January 2019 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

 

Mrs Janice Summerhayes

Acting General Manager

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

 

 

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Tuesday 29 January 2019

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

CONFIRMATIONS OF MINUTES

CM-1           Extraordinary Council Meeting - 10 December 2018

CM-2           Ordinary Council Meeting - 17 December 2018                             3

DECLARATIONS OF INTEREST                                                                                    3

Motions Of Which Due Notice Has Been Given

NOM-1         IMPROVE APPROACH TO TRAFFIC RELATED MATTERS                        4

Councillor Report

CR-1            COUNCILLOR REPORT - SWITCH 2018 CONFERENCE, COFFS HARBOUR, 28-30 NOVEMBER 2018 – CLR HAYES                                                                5

CR-2            COUNCILLOR REPORT - SWITCH 2018 CONFERENCE, COFFS HARBOUR, 28-30 NOVEMBER 2018 – CLR TOUT                                                                  7

Reports from Staff

RP-1            DA18/0572 Double Garage, Carport, Shed and Secondary Dwelling at 17 Wollundry Avenue, Wagga Wagga NSW 2650. Lot A DP165574  17

RP-2            Amendment to the Wagga Wagga LEP 2010 to reduce the minimum lot size provisions applicable to Lots 1 - 3 DP 818428, Lots 1 - 12 DP 860586 and Lots 1 - 7 DP 1110942, located at Lloyd Road, Plane Tree Drive and Stringybark Place, Springvale                                 20

RP-3            Proposed Amendment 15 of the Wagga Wagga Development Control Plan 2010 - Advertising signage in rural areas relating to Major Recreation Facilities                                                     28

RP-4            PROPOSED VOLUNTARY PLANNING AGREEMENT FOR ENVIRONMENTAL LAND ASSOCIATED WITH DA 17/0572 - LOT 39 GENISTA PLACE                    31

RP-5            Financial Performance Report as at 31 December 2018         58

RP-6            Deaccessioning of two artworks from the Public Art Collection                                                                                                                83

RP-7            2019 Mayoress Concert                                                                    96

RP-8            CLASSIFICATION AND CATEGORISATION OF CROWN LAND MANAGED BY COUNCIL                                                                                               101

 

RP-9            Oasis Fees and Charges                                                                 110

RP-10          Commercial Waste Fees                                                                 113    

QUESTIONS/BUSINESS WITH NOTICE                                                                     116

Confidential Reports

CONF-1       Proposed solar farm lease at Bomen - Expression of Interest   117

CONF-2       2019-14 GREEN WASTE PROCESSING                                                  118

CONF-3       RFT2019-21 CIVIC THEATRE AIR-CONDITIONING UPGRADE               119  

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Extraordinary Council Meeting - 10 December 2018       

 

Recommendation That the Minutes of the proceedings of the Extraordinary Council Meeting held on 10 December 2018 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Minutes - Extraordinary Council Meeting - 10 December 2018

120

 

 

CM-2              Ordinary Council Meeting - 17 December 2018       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 17 December 2018 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Minutes - Ordinary Council Meeting - 17 December 2018

123

 

 

DECLARATIONS OF INTEREST

 

 

Motions Of Which Due Notice Has Been Given

NOM-1           IMPROVE APPROACH TO TRAFFIC RELATED MATTERS

Author:          Councillor Dan Hayes

 

Summary:

Exploring options to improve the decision making and community involvement in regards to traffic related matters that will lead to better outcomes for the community.

 

 

Recommendation That Council requests a report to look at models to improve the approach by Wagga Wagga City Council in relation to traffic related matters, with a focus on, but not limited to the following: a       a proactive approach b       improve pathways and ability for the community members to request matters to be examined c        utilise the existing Traffic Committee as an expert technical advisory group only d       clear pathways for decision making

 

The current approach to traffic related matters dealt with by Wagga Wagga City Council is unclear and constantly shifting. A new approach is needed to improve on one of the key aspects of the community, that being traffic and road management.

N/A

Wagga Wagga City Council Code of Meeting Practice

Safe and Healthy Community

Objective: We are safe

Outcome: We promote safety and safe behaviours

N/A

N/A

 

  

 

Councillor Report

CR-1              COUNCILLOR REPORT - SWITCH 2018 CONFERENCE, COFFS HARBOUR, 28-30 NOVEMBER 2018

Author:          Councillor Dan Hayes

 

Recommendation That Council receive and note this report.

 

While both myself and Councillor Tout attended this conference, this report represents my experience of the Switch Conference only. The conference program is attached on page 10.

 

Overview

 

·    While the conference was well run, well attended, and the organisers managed the challenges of the difficult weather that occurred in Sydney causing flight problems, there were significant deficits in the conference that makes me question the value of attendance.

·    A number of the presentations, while interesting and entertaining, had very little to no links to the functions or future of libraries, for example, the Executive General Manager of Foodbank NSW & ACT.

·    Topics that were focused on libraries were like any conference, that is, they ranged from very good to limited in relevance for Wagga Wagga.

 

Of significant note

 

·    There was a presentation and discussion about the Renew Our Libraries campaign and its plan for the March State election and beyond.

·    NSW State Opposition announced that if elected a meeting will be held with “key department officials from government agencies and stakeholders- in particular the Public Libraries Association and Local Government NSW- specifically to examine how to best resource all public libraries, both recurrent and capital, how to best allocate this funding, and what amendments may need to be made to both the Library Act and the Library Regulation to achieve this”.

 

Recommendations for the organisers

 

·    Libraries are, and will continue to change. There is infrastructure funds being announced and changes to funding from both major parties. Local discussions need to be held to plan for this. The Switch Conference presented an opportunity to share ideas but this was not formally capitalised on except for one or two presentations (eg: a talk about the amazing new Green Square library.

·    More focus on the library landscape in Australia and around the world as a way to generate discussions and decisions about unique cultural spaces that best provide for each LGA.

·    Utilise the entertaining, but not library focused presentations for the conference dinners.

 

Other items relevant to Wagga Wagga

 

·    Library cards on phones

·    School holiday boot camps for non-library users

·    Story time in areas away from the library- suburbs and villages

·    Shared spaces- eg: tech shed; music rehearsal spaces

·    Borrowing other items outside of traditional libraries- eg: tools, musical instruments

 

Conclusion

 

I support attendances at conferences and believe them to be a valuable way to learn new ideas and share challenges and solutions. Future Switch Conferences should be looked at carefully to ensure value for the community is gained in attendance by staff and councillors.

 

N/A

Payment of Expenses and Provision of Facilities to Councillors Policy (POL 025)

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

N/A

N/A

 

 

1⇩.

SWITCH 2018 - Conference Program – see page 10

 

 

 

CR-2              COUNCILLOR REPORT - SWITCH 2018 CONFERENCE, COFFS HARBOUR, 28-30 NOVEMBER 2018

Author:          Councillor Dallas Tout

 

Recommendation That Council receive and note this report.

 

The annual NSW Public Libraries Association SWITCH Conference is the only annual public libraries conference in Australia. SWITCH has been running since 2014, when the two previously separate library associations (one representing country libraries and one representing metropolitan libraries) merged to form a single peak body for the support NSW libraries and their councils. Prior to 2014, the individual associations had held separate conferences for many years.

 

SWITCH 2018 incorporated REACH OUT 2018, a symposium developed by Riverina Regional Library (RRL) staff in 2018, was held prior to SWITCH 2018 on Monday 19 and Tuesday 20 November. As per the approval as a delegate I attended both of these. REACH OUT was established to support the Australasian Mobile Library & Outreach Services Network (AMLOSN) – an association which represents the interests of the burgeoning area of library outreach programs and services including mobile libraries. This two-day event included a practical workshop session for mobile library operators, the majority of who work in personal and professional isolation, speaker sessions, panel presentations and program workshops. Biennial mobile library sector awards were presents at the REACH OUT dinner.

 

SWITCH 2018 commenced with a Conference Welcome Reception and official opening of the Exhibition and Sponsorship Program on the evening of Tuesday 20 November. 36 Trade Exhibitors contributed more than $130,000 to the conference, as well as providing a valuable opportunity for delegates to liaise with the suppliers who support the Australian library sector. NSW library awards, including the Kath Knowles Emerging Leader Award, Innovation in Outreach Services Awards, and the Multicultural Excellence Awards were presented at the Welcome Reception.

 

The SWITCH 2018 conference program was carefully structured based on delegates’ evaluation data from the past four conferences, to provide two days of diverse, relevant and compelling presentations. Given that SWITCH caters for a broad range of delegates including councillors, council managers, library managers, other library staff, and people from interstate, multi-faceted program content ensures that the delegates enjoy a positive conference experience. Anecdotal evidence received from delegates during SWITCH 2018 was unanimously positive, and this was reinforced by post-conference delegate evaluation data which demonstrated that 89% of respondents rated the conference program as excellent or good, and 95% of respondents would recommend future SWITCH Conferences to colleagues. Having said that there is always a continual review of the program content to ensure it is relevant to the breadth of delegates in attendance. A copy of the “conference wrap up”, compiled and presented at the conclusion of each day’s program by Amy Heap from RRL, is attached for information. This summary amply illustrates the quality and diversity of the program.

 

A councillors’ breakout session, hosted by NSWPLA President Cr Dallas Tout, was held during the conference and was attended by all councillor delegates. Darren Rodrigo from Essential Media, the company that is administering the very successful Renew Our Libraries funding campaign that is jointly auspiced by NSWPLA and LGNSW, addressed the session and reinforced the important role of councillors as community ambassadors for Renew Our Libraries. To date, the campaign has resulted in election pledges for the highest single funding increase in the history of NSW libraries from both major political parties, with the Government announcing an increase of $60m over the period 2019-2020 to 2022-2023 and the Opposition announcing an increase of $60.5m over the same period.

 

The conference program was complemented by a successful social program. The Exhibitors & Sponsors Dinner, held on Wednesday 21 November, was a “Fun-Raiser” for the Brainchild Foundation, a charity which supports children suffering from brain and spinal cancer, and their families. A compelling presentation from James (Jimmy) Harrington, who famously walked around Australia in 2014 to raise awareness of and funds for the Brainchild Foundation. Over $3,000 was raised for Brainchild at the Dinner through raffle ticket sales and competitions.

 

The Conference Dinner on Thursday 22 November was a fitting finale for SWITCH 2018. A number of NSW library managers who had retired during the previous 12 months were formally recognised at the Dinner, and a NSWPLA Life Membership Award was also conferred.

 

The NSWPLA Annual General Meeting was held on Friday 23 November. The meeting mainly concentrating on administrative matters relating to constitutional changes, however there was animated discussion about the success of the Renew Our Libraries campaign.

 

The annual NSWPLA SWITCH Conference continues to be the pre-eminent public libraries conference in Australia. As the reputation of the conference grows, so does the opportunity to further enhance the quality and diversity of the program.

 

I would like to take this opportunity to acknowledge the hard work of Riverina Regional Library staff, who made a major contribution to the administration and overall success of SWITCH 2018.

 

Last but not least to also thank the WWCC for supporting me as a delegate to a conference that is the leading public library conference in the country.

N/A

Payment of Expenses and Provision of Facilities to Councillors Policy (POL 025)

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

N/A

N/A

 

 

1⇩.	SWITCH 2018 - Conference Program
2⇩.	SWITCH 2018 - Conference Wrap Up

 

 

 

 

 

 

 

 

 

 

 

 

Reports from Staff

RP-1               DA18/0572 Double Garage, Carport, Shed and Secondary Dwelling at 17 Wollundry Avenue, Wagga Wagga NSW 2650. Lot A DP165574

Author:                                           Emma Molloy 

Acting General Manager:         Janice Summerhayes

         

Summary:

The report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.10 of the Wagga Wagga Development Control Plan 2010 (WWDCP) as the number of submissions received is more than 10.

 

 

Recommendation That Council approve DA18/0572 for a Double Garage and Secondary Dwelling at 17 Wollundry Avenue, Wagga Wagga NSW 2650 subject to conditions outlined in the Section 4.15 Assessment Report.

Applicant	Kenneth John Dwyer and Marguerite Ann Dwyer
Owner	Kenneth John Dwyer and Marguerite Ann Dwyer
Development Cost	$145,000
Description	Double Garage, Attached Shed, Carport and Secondary Dwelling within the Heritage Conservation Area.

Key Issues

Impact on Heritage Conservation Area

Variations to DCP standards

 

Assessment

·    The proposal is defined as under the standard definitions contained in the Wagga Wagga Local Environmental Plan 2010 (LEP) as a secondary dwelling which is a self-contained dwelling that is established in conjunction with another dwelling (the principal dwelling), is on the same lot of land as the principal dwelling, and is located within, or is attached to, or is separate from, the principal dwelling.

·    Under the provisions of the LEP, the subject site is within the R1 General Residential Zone and is within the Heritage Conservation Area.

·    The proposal is generally consistent with the objectives because it adds to the variety of housing types.

·    Under the provisions of Clause 5.4 of the LEP secondary dwellings permitted under this plan, the total floor area of the dwelling (excluding any area used for parking) must not exceed 60m² or 33% of the total floor area of the principal dwelling, whichever is greater. The proposed secondary dwelling is a 51.17m².

·    Vehicle access, parking and site layout are assessed as being adequate.

·    The secondary dwelling is as assessed being compliant with the objectives and controls within Clause 3.3.2 of the DCP.

·    Variations have been sought in regards to the double garage and shed which are considered acceptable. 

·    The application was notified with 12 submissions being received in objection to the proposed development. It should be noted that no objections were raised in regards to the ground floor component. Submissions were primarily concerned with the secondary dwelling component of the proposed development. 

 

Reasons for Approval

1.   The proposed development is consistent with the provisions of the Wagga Wagga Local Environmental Plan 2010;

2.   The applicable objectives within Sections 2, 3 and 9 of the DCP are satisfied by the development;

3.   The proposed variations in regards to the garage and shed structure have been previously justified by the application as detailed within the Assessment Report prepared pursuant to s4.15 of the Environmental Planning and Assessment Act (included as an attachment);

4.   For the above mentioned reasons it is considered that approval of the development will not be contrary to the public.

 

Site Location

The site is located on the northern side of Wollundary Avenue, approximately 120 metres from the intersection of Wollundry Avenue and Simmons Street. The site is rectangular in shape and is approximately 809.40m².

 

 

 

N/A

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

 

Approval is not considered to raise risk management issues for Council as the proposed development is generally consistent with the LEP and DCP controls and the proposed variations have been previously approved under DA14/0609. 

Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 Report.

 

 

1⇨.	DA18/0572 - Section 4.15 Report - Provided under separate cover
2⇨.	DA18/0572 - Submissions - Provided under separate cover
3⇨.	DA18/0572 - Plans - Provided under separate cover

 

 

 

 

RP-2               Amendment to the Wagga Wagga LEP 2010 to reduce the minimum lot size provisions applicable to Lots 1 - 3 DP 818428, Lots 1 - 12 DP 860586 and Lots 1 - 7 DP 1110942, located at Lloyd Road, Plane Tree Drive and Stringybark Place, Springvale

Author:          Adam Wood 

Director:       Natalie Te Pohe

         

Summary:

The planning proposal is to reduce the minimum lot size for Lots 1 – 3 DP 818428, Lots 1 – 12 DP 860586 and Lots 1 – 7 DP 1110942 from 8 ha to 4500m2. This proposal originated from landowners of Lot 3 DP 818428. The recommendation is for the planning proposal to proceed.

 

 

Recommendation That Council: a       support the planning proposal LEP18/0006 and addendum prepared to amend the Wagga Wagga Local Environmental Plan 2010 b       submit a planning proposal to the Department of Planning and Environment for Gateway Determination c        receive a further report after the public exhibition period; i         addressing any submissions made in respect of the planning proposal ii        proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

 

Submitted Proposal:	Amendment to the Wagga Wagga Local Environmental Plan 2010 to reduce the minimum lot size provisions applicable to Lot 3 DP 818428
Land Owners:	Lot 3 DP 818428 – Cheryl and Kevin Moffatt

Council is in receipt of the planning proposal LEP18/0006 to reduce the minimum lot size provisions applicable to Lots 1 – 3 DP 818428 (15, 17 and 19 Lloyd Drive, Springvale) from 8 hectares to 4000m² (0.4 hectares) as per the illustration below.

 

An assessment of the application has concluded that the planning proposal is supported in principle and may proceed subject to Council addendum which recommends a LEP lot size provision of 4500m² instead of the 4000m² as proposed by the applicant. The recommendation is to apply the 4500m² minimum lot size provision to additional lots within the precinct being Lots 1 – 12 DP 860586 and Lots 1 – 7 DP 1110942 as per the image below.

 

 

The amended proposal will provide the opportunity to create up to 9 additional lots from existing Lots 1 – 3 DP 818428 but will not create an opportunity for the other lots included in the precinct to be subdivided from their current size. As the removal of existing dwellings is likely uneconomical, the actual achievable yield resulting from the planning proposal will be six lots. The amended proposal will merely result in a minimum lot size requirement reflective of and generally consistent with the existing subdivision pattern in the precinct.

 

Site and location

 

The subject land is within the R5 Large Lot Residential Zone. It is bounded to the south and east by lands also within the R5 Large Lot Residential Zone. Land to the west and north is within the RU6 Transition Zone. Lands to the west within the RU6 Transition Zone are undeveloped with the exception of a single dwelling situated with some separation to the subject land.

 

Lots 1 – 12 DP 860586 and Lots 1 – 7 DP 1110942 addressing Plane Tree Drive and Stringybark Place are of a consistent neighbourhood character. These lots range in size from approximately 4750m² to approximately 8500m². Lots 1 – 3 DP 818428 are the largest in the precinct, each noted as being 2 ha on plan. Underutilised portions of these lots are positioned to either side of Plane Tree Drive as with other existing lots in the precinct.

 

Key considerations

Officer’s assessment report (attached) has taken into account various considerations relevant to the subject lands. These include:

 

1.      Future vision of the area

 

Council officers are currently in the process of reviewing and developing new land use strategies for the city. One of the key priorities is to consider the location of future growth areas and to identify areas in the city that may be intensified through subdivision.

 

In terms of current strategies, the Wagga Wagga Spatial Plan 2013 indicates that the reduction of minimum lot sizes in the locality may be considered as part of a future residential study.

 

As an interim arrangement, noting that it will take some time to complete the above strategic work, landowners may lodge planning proposals to increase the development opportunities for their properties prior to the finalisation of the strategic work. Planning proposals will be considered on merit. The onus is on the proponents to provide Council with the necessary information to undertake assessments to determine if there is sufficient justification for a planning proposal to proceed prior to the completion of the above strategic work.

 

Making isolated amendments to the LEP (‘spot rezoning’) is generally not supported and landowners are encouraged to work together and submit joint planning proposals for precincts instead of individual properties. Where appropriate, upfront consultation with the broader community may also need to occur to ascertain if there is general support for a planning proposal to proceed.

 

An assessment of the application has concluded that the proposal is suitable to be supported in principle and may proceed with the inclusion of an addendum for Gateway Determination. The addendum recommends a LEP minimum lot size provision of 4500m² instead of the 4000m² as proposed by the applicant. The recommendation for the addendum is also to include additional lots in the planning proposal.

 

This is a precautionary approach which is able to be supported prior to the strategic work above being completed. This reduces the maximum possible lot yield via subdivision at Lots 1 – 3 DP 818428 compared to the originally submitted proposal. It also removes the possibility of subdivision of any other existing lots within the precinct nominated for the addendum. This substantially lowers the risk of the planning proposal while enabling use of underutilised lands in accordance with zone objectives.

 

2.      Subdivision pattern and character

 

The subdivision and use of the disused lands at Lots 1 – 3 DP 818428 is supported in principle. This outcome upholds the primary objective of the R5 zone. Notwithstanding this, the planning proposal must be more responsive to local context and neighbourhood character. This and the response received during pre-gateway consultation have resulted in the preparation of an addendum to the planning proposal.  The addendum supports subdivision in the locality, but in a manner that is consistent with the existing subdivision and character of the area.

 

The area is characterised by large residential lots. Lots addressing Plane Tree Drive and Stringybark Place range in size from approximately 4750m² to approximately 8500m². The planning proposal submitted by the proponent is seeking a reduction of the minimum lot size provision of 8ha to 4000m² which would allow new lots of a size and number inconsistent with the existing subdivision pattern. That proposal would allow up to an additional 16 lots to be developed in this precinct in future, including possible subdivision of 4 lots >8000m2 outside of Lots 1 – 3 DP 818428. The recommendation is to apply a minimum lot size provision of 4500m² to the precinct that will enable utilisation of underdeveloped lands whilst maintaining consistency with the existing subdivision pattern and character of Plane Tree Drive and Stringybark Place and mitigating risks to service capacity. The addendum will provide the opportunity to create up to nine additional lots in the precinct at a size similar to other lots already existing in the precinct. However, as the removal of existing dwellings is likely uneconomical, the actual achievable yield resulting from the planning proposal will be six lots.

 

3.      The compatibility of potential development outcomes with existing infrastructure.

 

One of the key considerations with LEP amendments is the demands of any proposal on existing infrastructure and the ability of existing networks to cope with increased demands. Phasing and service planning of new development areas must ensure that services can be provided to meet baseline community needs and expectations. The land is located within an existing urban settlement area with access to existing infrastructure and services including roads, water, electricity, communications, waste, social and other community infrastructure. The planning proposal provides a table demonstrating that new lots can be connected to services, however is not supported with a deeper service capacity analysis to determine the impact to utilities. As a result, an addendum has been prepared which reduces the amount of subdivision possible within the precinct.  The potential impact to service capacity is considered minor with the addendum with the opportunity to create nine additional lots only. As the removal of existing dwellings is likely uneconomical, this further reduces to an additional six lots.  The addendum serves to limit the potential risks associated with the planning proposal in this regard.

 

4.      The compatibility of potential development outcomes with development constraints on the site.

 

The assessment has found that the lots with potential for additional subdivision are not subject to development constraints including topography, native vegetation or overland flooding. The potential for contamination as a result of historical agricultural use of the land is noted. Investigation of contamination shall be during the development application process for future development of the lands.

 

 

Conclusion

 

This assessment has found the planning proposal to be broadly sound, subject to a Council-initiated addendum. The addendum recommends an alternative minimum lot size and a precinct approach. The planning proposal will raise the utility of the subject lands in a manner that is responsive to site-specific circumstances and provides satisfactory consistency with existing strategy. There is sufficient strategic justification to proceed with the planning proposal.

 

The planning proposal with addendum is supported for the following reasons:

 

·    The planning proposal provides potential for development maximising the available utility of the subject lands, is sympathetic to the surrounding locality and compatible with the land use zoning.

·    The planning proposal has achieved an acceptable level of compliance with strategic content as assessed in this report.

·    The planning proposal is justified against the requirements of relevant S9.1 Ministerial Directions.

·    The investigation of the subject land provided with the application is sufficient to support the planning proposal and forward to the Department of Planning and Environment seeking Gateway Determination.

 

To comply with the NSW Department of Planning and Environment guidelines and to support the planning proposal, council staff will prepare a proposed timeline as an addendum to the proposal prior to submitting for Gateway Determination.

 

In accordance with Council’s 2018/19 Fees and Charges, a Minor LEP Amendment (minor complexity) attracts total application fees of $7,500. The proponent has paid this fee. There are no requirements to amend the DCP therefore the $2,000 fee for such action is not required to be paid in this instance.

Environmental Planning and Assessment Act 1979.

Wagga Wagga Local Environmental Plan 2010.

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

An approval of the proposal may be subject to public scrutiny during the formal public consultation process and may put additional pressure on Council to consider the reduction of the minimum lot size requirements throughout the local government area.

 

Refusal of the application may result in an appeal process. The applicant has the ability to appeal Council’s decision by submitting the planning proposal to the Department of Planning and Environment through a pre-Gateway review process. The reasons for refusal will have to be justified and withstand scrutiny and cross examination.

Formal public consultation with landowners, the general public and referral agencies will occur after the Gateway Determination.

 

Pre-consultation with owners of nearby lands in reference to the originally submitted planning proposal occurred between 26/09/2018 and 26/10/2018. Nine submissions were received.

 

Submissions received
Comment	Council Officer’s Response
Comments suggest that the reduction of the lot size to 4000m2 would reduce the amenity of the area and permit too many lots.	This assessment has found that a minimum lot size of 4000m2 would be inappropriate for the precinct. An addendum to the planning proposal has been prepared which provides for a 4500m2 minimum lot size. This lot size is comparable to the size of other lots in the Plane Tree Drive precinct. It provides a basis for future development to maintain the amenity and character existing in the area.
Comments suggest that water pressure supplied to the area may not be sufficient to adequately service additional allotments.	This assessment has determined that the opportunity for new lots resulting from a 4000m2 minimum lot size would be excessive with available information regarding service capacity. An addendum has been prepared recommending a 4500m2 minimum lot size. This provides less potential for subdivision of lands within the precinct. The suitability of this minimum lot size with respect to existing water supply capacity will be the subject of consultation with Riverina Water County Council after the planning proposal has received a Gateway Determination.
Comments suggest that the road design of the precinct will not be suitable for the addition of many new lots addressing Plane Tree Drive.	This assessment has noted the unique design of roadways within the Plane Tree Drive precinct. The provision of access to new lots will be subject to development assessment to ensure suitability. This assessment is satisfied that satisfactory solutions will be available to provide access to new lots under the 4500m2 addendum scenario.
Comments suggest the 4000m2 minimum lot size would not uphold zone objectives to preserve scenic quality	This assessment has found that a minimum lot size of 4000m2 would be inappropriate for the area. An addendum to the planning proposal has been prepared which provides for a 4500m2 minimum lot size. This lot size will provide for a greater extent of open space to be located on new lots and additional distance between fewer dwellings. This will be comparable to the characteristics of existing lots in the Plane Tree Drive precinct and aid in preserving scenic quality.
Comments suggest a minimum lot size provision of 8000m2 should be applied instead of the suggested 4000m2.	This assessment supports the introduction of a 4500m2 minimum lot size within the Plane Tree Drive precinct. While a 4000m2 minimum lot size has been found to be inappropriate in the circumstances, an 8000m2 would also be unrepresentative of the current development pattern of the precinct as most existing lots are smaller than this size.

 

Internal advice received
Comment	Council Officer’s Response
New lots created by subdivision will be subject to Development Control Plan requirements relating to native vegetation.	The requirements regarding vegetation cover requirements of the Development Control Plan are noted. This assessment is satisfied that acceptable development solutions will be available to meet vegetation related requirements of the Development Control Plan should the planning proposal succeed.
Requirements for improved vegetation planting and hazard presented by neighbouring grassland may have implications for bush fire protection measures to be provided in association with later development on the subject land.	The requirements regarding bush fire protection for new development on the subject lands are noted.   This assessment is satisfied that acceptable development solutions will be available to meet vegetation coverage requirements of the Development Control Plan if the planning proposal is successful.
Assessment of land contamination will be required in order to develop the vacant lands at Lots 1 – 3 DP 818428. It is noted that these lots have previously possessed septic tanks associated with the existing residential use of these lots.	The degree of uncertainty with respect to land contamination is noted. This assessment is satisfied that available information is sufficient to allow for the planning proposal to proceed to Gateway Determination.   It is noted that the planning proposal seeks to amend minimum lot size only. Lands subject to the planning proposal are already zoned for residential development, so suitability of the lands at the strategic level to receive residential land uses has already been determined. More detailed consideration of land contamination matters should occur when further development of the lands is pursued.
It is possible that Aboriginal heritage may exist within the area despite the provided AHIMS search material. Information available to Council indicates 2-5 Aboriginal sites in proximity to the subject land.	The possible presence of Aboriginal heritage is noted. This issue will be addressed by the proponent in accordance with the requirements of any Gateway Determination received.

 

 

1⇨.	LEP18/0006 - Planning Proposal submitted by Cheryl and Kevin Moffatt - Provided under separate cover
2⇨.	LEP18/0006 - Council Officer's Assessment - Provided under separate cover
3⇨.	LEP18/0006 - Addendum to Planning Proposal - Provided under separate cover

 

 

 

RP-3               Proposed Amendment 15 of the Wagga Wagga Development Control Plan 2010 - Advertising signage in rural areas relating to Major Recreation Facilities

Author:          Adriaan Stander 

Director:       Natalie Te Pohe

         

Summary:

This report is to amend the Wagga Wagga Development Control Plan 2010 (DCP) to provide provisions for advertising signage in rural locations when related to a Recreation Facility (Major)

 

 

Recommendation That Council: a       support the Amendment 15 of the Wagga Wagga Development Control Plan 2010 b       place the amendment on public exhibition from 2 February 2019 to 1 March 2019 (inclusive) and invite public submissions on the amendment until 15 March 2019 c        receive a further report following the exhibition and submission period i         addressing any submissions made in respect of the amendment ii        proposing adoption of the amendment unless there are any recommended amendments deemed to be substantial and requiring further public exhibition period

 

Council is currently undertaking a review of the Wagga Wagga Development Control Plan 2010 (DCP) with the aim to rewrite the DCP due to inconsistencies and difficulties experienced with interpreting the provisions. The rewrite will align the DCP with recent strategic documents, guides and directives.

 

The DCP is an extensive project and due to the timeframes associated with a rewrite, an interim amendment has been prepared to address pressing issues that need immediate attention. The situational nexus for this change is to provide controls for the provision of advertising signage upon land occupied by the Harness Racing New South Wales racecourse facility at Cartwrights Hill.

 

Below are the details of the proposed amendment:

 

Advertising signs in rural areas relating to a Recreation Facility (Major)

 

The proposal is to include provisions for advertising signage in rural locations Recreation Facility (Major) under section 2.4 of the DCP. 

 

State Environmental Planning Policy No 64 – Advertising and Signage (the SEPP), Clause 6, advises that the SEPP applies to all signage that:

 

(a)     can be displayed with or without development consent under another environmental planning instrument that applies to the signage, and

(b)     is visible from any public place or public reserve, except as provided by that Policy.

 

In relation to advertisements on rural or non-urban land Clause 15 (2) (a) of the SEPP states the consent authority must not grant consent to display an advertisement on land to which this clause (sic and the SEPP) applies unless:

 

(a)  a development control plan is in force that has been prepared on the basis of an advertising design analysis for the relevant area or precinct in consultation with:

 

(i)    the advertising industry and any body that is representative of local businesses, such as a chamber of commerce, and

(ii)   if the land to which the development control plan relates is within 250 metres of a classified road, the Roads and Traffic Authority.

 

The intention of the proposed controls are to allow advertisements that provide information about the sponsors of teams or organisations using an recreation facility, or about the products of those sponsors provided the signage faces toward the public arena or seating areas and not towards any public road.

 

Full information regarding the content on the proposed sign, including the proposed size and colour of the lettering / wording in the advertisement and the colours on the background of the sign is not proposed to be required. This is due to the potential for sponsors and advertisers to change on a regular basis and it would be inefficient to require a modification of consent each time signage was changed.

 

The proposed controls are as detailed below.

 

Advertising signs in rural areas relating to a Recreation Facility (Major)   This section should be read in conjunction with the provisions of State Environmental Planning Policy No. 64 – Advertising and Signage (SEPP 64) and any relevant State Code.   C71     The advertisement(s) provides information about the sponsors of the teams or organisations using the recreational facility or about the products of those sponsors. C72     The advertisement(s) face towards the public arena or seating areas and not towards any public road. C73     The advertisement signage shall not exceed 2.1m in height above the surrounding ground level. C74     The advertisement(s) shall not be illuminated by internal light. C75     The siting and design of the signage on the property should ensure that amenity and visual impacts to adjoining properties are kept to a minimum. C76     The siting and design of the signage on the property should be sympathetic to the existing character of the area and approved use on the site.   Note:   The following is to be submitted to Council in conjunction with a Development Application for advertising signage:   (a)   A site plan (ie at a 1:100 or 1:200 scale) showing the exact location of the proposed advertising signage or structure. (b)   A fully dimensioned sketch of the proposed advertising sign or structure (ie at a 1:50 scale or 1:100 scale) which shows the full dimensions of the signage: (i)      Total area of the proposed sign. (ii)     Maximum height of the sign. (iii)    Height of the lowest part of the sign above finished ground level. (iv)    Design details on how the advertising sign or structure will be supported.

 

As this in an internally generated amendment to the DCP 2010, the collection of application fees is not required.

Wagga Wagga Development Control Plan 2010

State Environmental Planning Policy No 64 – Advertising and Signage

The Environment

Objective: Create and maintain a functional, attractive and health promoting built environment

Outcome: We create an attractive City

N/A

Staff have received support for the proposed amendments from the relevant internal areas of Council. If the proposed amendments are endorsed, public exhibition will be undertaken for the minimum requirement of 28 days with a public submission period of 42 days. Notification of the public exhibition will be provided in the local paper and on Council’s website. The Wagga Wagga Business Chamber and Roads and Maritime Services will be invited to provide comment.

 

This report has been drafted with the input and assistance from the City Development team.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

x

x

x

x

 

 

RP-4               PROPOSED VOLUNTARY PLANNING AGREEMENT FOR ENVIRONMENTAL LAND ASSOCIATED WITH DA 17/0572 - LOT 39 GENISTA PLACE

Author:          Belinda Maclure 

Director:       Natalie Te Pohe

         

Summary:

Council received an offer from Esler and Associates on behalf of Watsons Hill requesting a Voluntary Planning Agreement for the land defined as Lot 39 DP1085747, Genista Place Springvale. This land is associated with the DA17/0572, involving a 9 lot subdivision which is currently being assessed. The proposal is to dedicate 8.33 hectares of the land in E2 Zone to Council. A reduction of the Section 94 developer contributions is requested in return for the land, which is currently valued considerably higher than the contributions due.   The draft Genista Place Voluntary Planning Agreement was placed on public exhibition from 3 November 2018 for 28 days, as resolved by Council at the Council meeting on 29 October 2018. There were no submissions received during the exhibition period.

 

 

Recommendation That Council: a       note that there were no public submissions received during the public exhibition period for the draft Genista Place Voluntary Planning Agreement including the Explanatory Note relating to Lot 39 DP1085747 and associated with DA17/0572 b       authorise the General Manager or their delegate to execute the Genista Place Voluntary Planning Agreement including the Explanatory Note and any other relevant documents on behalf of Council relating to Lot 39 DP1085747 and associated with DA17/0572 c        authorise the affixing of the Wagga Wagga City Council common seal to all relevant documents as required

 

At its ordinary meeting held on 29 October 2018 (Officers Report RP- 4, Minute Number 18/386) Council resolved in respect to the proposed Voluntary Planning Agreement for Environmental land associated with DA 17/0572 – Lot 39 Genista Place as follows:

That Council:

a       support the draft Voluntary Planning Agreement including the Explanatory Note relating to Lot 39 DP1085747 and associated with DA17/0572

b       place the draft Voluntary Planning Agreement including the Explanatory Note on public exhibition for a period of 28 days from 3 November 2018 until 1 December 2018, and invite public submissions on the Voluntary Planning Agreement until 15 December 2018

c        receive a further report following the exhibition and submission period:

i        addressing any submission made in respect of the draft Voluntary Planning Agreement

ii       proposing to enter into the Voluntary Planning Agreement unless there are any recommended amendments deemed to be substantial and require a further public exhibition period.”

 

During the public exhibition period no public submissions were received and therefore no changes have been made to the proposed Voluntary Planning Agreement since it was presented to Council on 29 October 2018.

 

An offer has been made to dedicate 8.33 hectares of E2 land to Council in lieu of paying the Section 94 developer contributions associated with the development (DA17/0572) required under the current City of Wagga Wagga Section 94 Contributions Plan 2006‑2019.

 

The land to be dedicated to Council includes two sections of the Wiradjuri Walking Track, which is identified as an important pedestrian infrastructure asset in the draft Activation Strategy and the Recreation Open Space and Community Strategy.

 

The financial implications of the proposed Voluntary Planning Agreement will have an impact on the Contributions Reserve to the value of the Section 94 developer contributions due for DA17/0572. This will see a reduction in revenue of approximately $73,955. As at 30 June 2018, the balance of the Contributions Reserve was $19.961M.  The $73,955 decrease in revenue is not considered significant on the Reserve and will not affect the delivery of projects in the Contributions Plan. The value of Council’s land assets will increase by $125,000.

Environmental Planning and Assessment Act 1979, Sections 7.4 and 7.11 (formerly Sections 93F and 94)

 

City of Wagga Wagga Section 94 Contributions Plan 2006-2019

The Environment

Objective: Create and maintain a functional, attractive and health promoting built environment

Outcome: We create an attractive City

If Council does not own this land, the landholders may fence this section of the Wiradjuri Walking Track making it inaccessible to the public.

The Voluntary Planning Agreement has been on public exhibition for a period of 28 days from 3 November 2018 until 1 December 2018, with submissions being accepted to 15 December 2018.

 

1⇩.

Genista Place Planning Agreement

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RP-5               Financial Performance Report as at 31 December 2018

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

         

Summary:

This report is for Council to consider and approve the proposed 2018/19 budget variations required to manage the 2018/19 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 December 2018.

 

 

Recommendation That Council: a       approve the proposed 2018/19 budget variations for the month ended 31 December 2018 and note the balanced budget position as presented in this report b       provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993: i)       Wagga Wagga & Region Suicide Prevention Network Inc.  $   90.00 ii)      Uranquinty Tennis Club                                                              $   90.00 iii)     Doin’ it for Drought affected Kids Charity                                $ 245.00 c        note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above d       note details of the external investments as at 31 December 2018 in accordance with section 625 of the Local Government Act 1993

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 December 2018. Proposed budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of December, when compared to budget. This is mainly due to a higher than anticipated portfolio balance.

 

Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 47% of approved budget, which is tracking on budget for the end of November (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 76%.

 

OPERATING EXPENSES

Total operating expenditure is 49% of approved budget and is tracking on budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 16% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 29% of approved budget. Further analysis of the capital works program and revised timing of projects is currently underway and is planned to be reported to Council separately following a workshop on 4 February 2019.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revised Budget Result - Surplus/(Deficit)	$’000s
Original 2018/19 Budget Result as adopted by Council Total Budget Variations approved to date Budget variations for December 2018	$0 $0 $0
Proposed revised budget result for 31 December 2018	$0

 

The proposed Budget Variations to 31 December 2018 are listed below:

 

 

Current Restrictions

 

RESERVES SUMMARY
31 DECEMBER 2018
	CLOSING BALANCE 2017/18	ADOPTED RESERVE TRANSFERS 2018/19	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 17.12.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE
Externally Restricted
Developer Contributions - Sect 7.11	(19,959,750)	7,405,683	1,216,248	(1,678,054)	(13,015,872)
Developer Contributions - Sect 7.12	(465,272)	358,500	112,629		5,857
Developer Contributions – S/Water DSP S64	(5,478,298)	500,000	616,347	(950,000)	(5,311,951)
Sewer Fund	(26,204,212)	4,267,364	2,889,408	(63,397)	(19,110,838)
Solid Waste	(20,184,154)	9,600,364	1,317,011	(15,307)	(9,282,086)
Specific Purpose Grants	(3,519,384)	0	3,519,384		0
SRV Levee	(2,847,382)	1,807,667	892,802	78,000	(68,914)
Stormwater Levy	(3,167,296)	162,032	102,841	(200,000)	(3,102,423)
Total Externally Restricted	(81,825,747)	24,101,610	10,666,669	(2,828,759)	(49,886,226)
Internally Restricted
Airport	(63,685)	(158,452)	(330,776)		(552,913)
Art Gallery	(49,209)	13,262	0		(35,947)
Ashmont Community Facility	(6,000)	(1,500)	0		(7,500)
Bridge Replacement	(201,972)	(100,000)	0		(301,972)
CBD Carparking Facilities	(863,695)	160,302	50,801		(652,592)
CCTV	(74,476)	(10,000)	0		(84,476)
Cemetery Perpetual	(65,479)	(129,379)	51,958		(142,900)
Cemetery	(452,507)	420	139,581		(312,506)
Civic Theatre Operating	0	(55,000)	55,000	(22,188)	(22,188)
Civic Theatre Technical Infrastructure	(92,585)	(50,000)	4,911		(137,675)
Civil Projects	(155,883)	0	0		(155,883)
Community Amenities	(76,763)	0	0		(76,763)
Community Works	(61,888)	(59,720)	0		(121,608)
Council Election	(255,952)	(76,333)	44,045		(288,240)
Emergency Events	(220,160)	0	29,000		(191,160)
Employee Leave Entitlements	(3,322,780)	0	0		(3,322,780)
Environmental Conservation	(131,351)	20,295	0		(111,056)
Estella Community Centre	(230,992)	178,519	0		(52,473)
Event Attraction Reserve	0	0	(4,421)		(4,421)
Family Day Care	(320,364)	75,366	(1,556)		(246,555)
Fit for the Future	(5,340,222)	4,444,014	754,296	(1,312,638)	(1,454,550)
Generic Projects Saving	(1,056,917)	150,000	115,306		(791,611)
Glenfield Community Centre	(19,704)	(2,000)	0		(21,704)
Grants Commission	(5,199,163)	0	0		(5,199,163)
Grassroots Cricket	(70,992)	0	0		(70,992)
Gravel Pit Restoration	(767,509)	0	0		(767,509)

 

RESERVES SUMMARY
31 DECEMBER 2018
	CLOSING BALANCE 2017/18	ADOPTED RESERVE TRANSFERS 2018/19	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 17.12.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE
Gurwood Street Property	(50,454)	0	0		(50,454)
Information Services	(369,113)	77,858	285,000		(6,256)
Infrastructure Replacement	(193,634)	(68,109)	15,000	(77,934)	(324,677)
Insurance Variations	(28,644)	0	(71,603)		(100,246)
Internal Loans	(518,505)	(631,470)	680,054	(151,500)	(621,421)
Lake Albert Improvements	(62,349)	(21,563)	64,054		(19,858)
LEP Preparation	(3,895)	0	1,350		(2,545)
Livestock Marketing Centre	(5,724,767)	(1,146,762)	1,165,260		(5,706,270)
Museum Acquisitions	(39,378)	0	0		(39,378)
Oasis Building Renewal	(209,851)	(85,379)	3,000		(292,230)
Oasis Plant	(1,140,543)	390,000	100,000		(650,543)
Parks & Recreation Projects	(79,648)	49,500	0		(30,148)
Pedestrian River Crossing	(10,775)		10,775		0
Plant Replacement	(3,935,062)	253,958	1,043,434		(2,637,671)
Playground Equipment Replacement	(164,784)	69,494	0		(95,290)
Project Carryovers	(2,006,338)	402,808	1,585,155		(18,376)
Public Art	(208,754)	30,300	64,997		(113,457)
Robertson Oval Redevelopment	(92,151)	0	0		(92,151)
Senior Citizens Centre	(15,627)	(2,000)	0		(17,627)
Sister Cities	(36,328)	(10,000)	0		(46,328)
Stormwater Drainage	(180,242)	0	22,000		(158,242)
Strategic Real Property	(475,000)	401,305	(395,655)		(469,350)
Street Lighting Replacement	(74,755)	0	18,206		(56,549)
Subdivision Tree Planting	(582,108)	40,000	0		(542,108)
Sustainable Energy	(588,983)	95,000	259,414		(234,569)
Traffic Committee	(21,930)	0	20,138		(1,792)
Unexpended External Loans	(841,521)	0	841,521		0
Workers Compensation	(40,000)	0	(53,251)		(93,251)
Total Internally Restricted	(36,795,390)	4,244,732	6,566,991	(1,564,260)	(27,547,927)
Total Restricted	(118,621,137)	28,346,342	17,233,660	(4,393,019)	(77,434,153)

 

Consultancy & Legal Expenses Budget Review Statement

 

CONSULTANCY & LEGAL EXPENSES BUDGET REVIEW STATEMENT
31 DECEMBER 2018
		Approved Changes
	BUDGET 2018/19	SEP QTR BUDGET VARIATIONS APPROVED TO DATE	DEC QTR BUDGET VARIATIONS APPROVED TO DATE	MAR QTR BUDGET VARIATIONS APPROVED TO DATE	REVISED BUDGET	PROJECTED YEAR END RESULT	ACTUAL YTD
Consultancy Expenses	154,996	83,390	155,489	0	393,875	393,875	242,887
Legal Expenses	326,339	4,141	3,400	0	333,880	333,880	114,632

 

Contracts Review Statement

 

CONTRACTS REVIEW STATEMENT
31 DECEMBER 2018
Contract Number	Contractor	Contract Detail & Purpose	Contract Value	Start Date	Duration of Contract	Budget (Y/N)
2018-558	WesTrac Pty Ltd	Supply of One Wheel Loader	419,111	25/09/2018		Y
2018-556	JGW Harvest & Tillage Support	Supply of One 4WD Tractor	110,500	27/11/2018		Y
2018-31	GRC Hydro Pty Ltd	Floodplain Risk Management Studies & Plans	150,397	25/09/2018	12 months	Y
2018-35	Planet Footprint Pty Ltd	Environmental Reporting	113,391	11/09/2018	3 years	Y
2018-34	Murray Constructions Pty Ltd	Main Wagga Levee Upgrade Stg 2	10,664,200	31/10/2018	67 weeks	Y
2018-509	Coffey Services Australia	Contaminated Land Consultant Wiradjuri Landfill	104,781	21/12/2018	12 months	Y
2019-515	Microsystems Pty Ltd	Digitising of Council Records	119,790	3/12/2018	3 months	Y
2019-519	Musco Lighting	Harris Park Lighting Upgrade	138,160	20/12/2018	6 months	Y
2019-530	Musco Lighting	French Fields Lighting Upgrade	125,400	20/12/2018	6 months	Y
2019-521	Masonry Management Services Pty Ltd	Hire Ultrasound Technology Lake Albert	77,220	21/11/2018	12 months	Y
2019-07	Panovscott Pty Ltd	Museum Redevelopment Detailed Designs	182,996	30/10/2018	19 weeks	Y
2019-11	GHD Pty Ltd	Landscape Designs Riverside Stage II	322,670	29/10/2018	20 weeks	Y
2019-18	Adaptive Trading Pty Ltd	Adult Accessible Change Room Stg 2	278,115	18/12/2018	8 weeks	Y
2018-528	Ausroad Systems Pty Ltd	Supply of Two Road Maintenance Patching Units	913,354	13/09/2018		Y
PD37585	Total Ag Solutions Tasmania Pty Ltd	Kubota F3690 with Cabin	51,000	17/12/2018		Y
PD37555	The Hillis Group	3 x Ford Ranger D/Cab	102,966	4/12/2018		Y
PP14038	Spizvac Marketing Pty Ltd	Supply and Install Undurra Drive Playground	59,400	6/11/2018		Y
PP14170	Spizvac Marketing Pty Ltd	Playground equipment Paddy Osborne Park & Mangoplah Sportsground	93,746	5/12/2018		Y
PE03772	Wagga Rugby League	Construction of female change rooms McDonalds Park	354,679	22/10/2018		Y
PE03809	Wagga Rugby League	Harris Park Development	238,214	24/10/2018		Y
PD37353	Capital Construction Equipment Pty Ltd	Purchase RT-30 Posi Track Loader	72,990	21/11/2018		Y
PD37450	Inland Power Solutions Pty Ltd	Installation of power supply to Forest Hill SPS	99,999	3/12/2018		Y

 

 

 

Section 356 Financial Assistance Requests

 

Three Section 356 financial assistance requests have been received for consideration at the 29 January 2019 Ordinary Council meeting.

 

It should be noted that of the three applications, Council has in the last 12 months provided meeting room facilities for the Wagga Wagga & Region Suicide Prevention Network with the adopted 2018/19 Delivery Program and Operational Plan making provision for $1,185 room hire assistance.

 

Details of the current financial assistance requests are shown below:

 

·        Wagga Wagga & Region Suicide Prevention Network Inc. $90

 

The Wagga Wagga & Region Suicide Prevention Network Inc. is seeking Council’s consideration for financial assistance by the waiving of the hire fees for Apex Park to stage a Ripples of Hope Event on the 30 March 2019.

 

The Network advise in their attached letter:

 

“We will have a short Remembrance Service at Apex Park to remember those who have died by suicide.  Following the Service we will then have a Togetherness Walk around the Lake for any family members and friends who would like to participate.

 

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community” – Outcome: We have access to health and support services that cater for all our needs.

 

·        Uranquinty Tennis Club – Fund Raiser for Juvenile Diabetes Research Foundation $90

 

Maree Hill on behalf of the Uranquinty Tennis Club has written to Council (see attached letter) seeking financial assistance for their Juvenile Diabetes Research Foundation fundraising event by the waiving of the hire fees for Uranquinty Oval.

 

The Tennis Club is holding a 24-hour fundraising event on the 8 and 9 of February 2019 at the Uranquinty Tennis Club and will be camping overnight at the Uranquinty Oval.

 

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community” – Outcome: We have access to health and support services that cater for all our needs.

 

·        Doin’ it for Drought affected Kids Charity (DDAK) $245

 

The Doin’ it for Drought affected Kids Charity has requested Council’s consideration for the waiving of fees of $245 for the hire of Wollundry Civic Centre Precinct to stage a Drought fundraising event on Saturday 2 February 2019.

 

The charity raises funds to supply care packages to drought affected children.

 

The above request aligns with Council’s Strategic Plan “We are active Community Members” – Outcome: We recognise we all have a role to play.

 

 

Budget

 

The Section 356 financial assistance budget for the 2018/19 financial year is $50,256, of which $41,689 is already committed in the adopted 2018/19 Delivery and Operational Plan.

 

From the $8,567 that was initially remaining, a balance of $2,079 is currently available for additional fee waiver requests received for the remainder of the year following financial assistance approved at the 17 December 2018 Council meeting.

 

The proposed financial assistance of $425 included in this report if approved would leave $1,654 for the remainder of this financial year.

 

To accommodate future financial assistance requests for this financial year it is proposed to allocate an additional $3,346 funded by additional Interest on Investments income, which has been identified in this report.

 

Unallocated balance of S356 fee waiver financial assistance budget 2018/19	$2,079
Wagga Wagga & Region Suicide Prevention Network Inc.	($90)
Uranquinty Tennis Club	($90)
Doin’ it for Drought affected Kids Charity (DDAK)	($245)
Total Section 356 Financial Assistance Requests - 29 January 2019 Council Meeting	($425)
Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2018/19 Financial Year	$1,654
Proposed additional funding allocation (funded from Interest on Investments Budget Variation included in this report)	$3,346
Proposed Unallocated balance of S356 Financial Assistance 2018/19	$5,000

 

Investment Summary as at 31 December 2018

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution	Rating	Closing Balance Invested 30/11/2018 $	Closing Balance Invested 31/12/2018 $	December EOM Current Yield %	December EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Short Term Deposits
AMP	A	2,000,000	2,000,000	2.95%	1.42%	1/06/2018	31/05/2019	12
AMP	A	1,000,000	1,000,000	2.95%	0.71%	5/06/2018	2/01/2019	7
Auswide	BBB-	2,000,000	0	0.00%	0.00%	5/12/2017	5/12/2018	12
AMP	A	1,000,000	1,000,000	2.95%	0.71%	17/05/2018	17/05/2019	12
Police Credit Union	NR	2,000,000	2,000,000	2.86%	1.42%	28/05/2018	28/05/2019	12
AMP	A	2,000,000	2,000,000	2.95%	1.42%	29/05/2018	24/01/2019	8
Westpac	AA-	1,000,000	1,000,000	2.80%	0.71%	28/06/2018	28/06/2019	12
Australian Military Bank	NR	1,000,000	1,000,000	3.01%	0.71%	16/07/2018	16/07/2019	12
Bankwest	AA-	2,000,000	2,000,000	2.76%	1.42%	31/08/2018	23/04/2019	8
NAB	AA-	1,000,000	0	0.00%	0.00%	7/09/2018	7/12/2018	3
Australian Military Bank	NR	1,000,000	1,000,000	2.86%	0.71%	7/09/2018	8/07/2019	10
Total Short Term Deposits		16,000,000	13,000,000	2.89%	9.25%
At Call Accounts
NAB	AA-	2,444,058	1,894,616	1.50%	1.35%	N/A	N/A	N/A
NAB	AA-	13,768,719	10,794,059	2.19%	7.68%	N/A	N/A	N/A
Total At Call Accounts		16,212,777	12,688,675	2.09%	9.03%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.71%	5/06/2017	6/06/2022	60
ING Bank	A	3,000,000	3,000,000	2.75%	2.14%	24/08/2017	26/08/2019	24
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.42%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.71%	5/12/2014	5/12/2019	60
BOQ	BBB+	2,000,000	2,000,000	3.10%	1.42%	7/07/2017	7/07/2020	36
AMP	A	2,000,000	2,000,000	3.00%	1.42%	2/08/2018	3/02/2020	18
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.71%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.71%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.71%	31/08/2016	30/08/2019	36
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.42%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.14%	10/03/2017	10/03/2022	60
Auswide	BBB-	2,000,000	2,000,000	2.95%	1.42%	5/10/2018	6/10/2020	24
ING Bank	A	1,000,000	1,000,000	2.92%	0.71%	16/10/2017	16/10/2019	24
ING Bank	A	2,000,000	2,000,000	2.92%	1.42%	6/11/2017	6/11/2019	24
BOQ	BBB+	2,000,000	2,000,000	3.35%	1.42%	3/01/2018	4/01/2022	48
ING Bank	A	1,000,000	1,000,000	2.80%	0.71%	5/01/2018	6/01/2020	24
Police Credit Union	NR	2,000,000	2,000,000	3.05%	1.42%	29/10/2018	29/10/2020	24
Australian Military Bank	NR	1,000,000	1,000,000	2.95%	0.71%	29/05/2018	29/05/2020	24
BOQ	BBB+	1,000,000	1,000,000	3.50%	0.71%	1/06/2018	1/06/2022	48
Westpac	AA-	2,000,000	2,000,000	3.02%	1.42%	28/06/2018	28/06/2021	36
Westpac	AA-	2,000,000	2,000,000	2.88%	1.42%	28/06/2018	29/06/2020	24
ING Bank	A	2,000,000	2,000,000	2.86%	1.42%	16/08/2018	17/08/2020	24
BOQ	BBB+	3,000,000	3,000,000	3.25%	2.14%	28/08/2018	29/08/2022	48
ING Bank	A	3,000,000	3,000,000	2.85%	2.14%	30/08/2018	14/09/2020	24
P&N Bank	BBB	1,000,000	1,000,000	3.10%	0.71%	16/10/2018	18/10/2021	36
Institution	Rating	Closing Balance Invested 30/11/2018 $	Closing Balance Invested 31/12/2018 $	December EOM Current Yield %	December EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Westpac	AA-	2,000,000	2,000,000	3.05%	1.42%	13/11/2018	15/11/2021	36
Police Credit Union	NR	1,000,000	1,000,000	3.07%	0.71%	20/11/2018	20/11/2020	24
P&N Bank	BBB	1,000,000	1,000,000	3.30%	0.71%	20/11/2018	21/11/2022	48
ING Bank	A	2,000,000	2,000,000	2.93%	1.42%	29/11/2018	30/11/2020	24
NAB	AA-	2,000,000	2,000,000	3.01%	1.42%	30/11/2018	30/11/2021	36
Bendigo-Adelaide	BBB+	1,000,000	1,000,000	3.25%	0.71%	30/11/2018	30/11/2022	48
CUA	BBB	0	2,000,000	3.02%	1.42%	5/12/2018	7/12/2020	24
Total Medium Term Deposits		53,000,000	55,000,000	3.09%	39.15%
Floating Rate Notes - Senior Debt
BOQ	BBB+	2,016,400	2,007,200	BBSW + 110	1.43%	5/08/2014	24/06/2019	58
Bendigo-Adelaide	BBB+	1,005,595	1,007,286	BBSW + 110	0.72%	18/08/2015	18/08/2020	60
Bendigo-Adelaide	BBB+	1,005,595	1,007,286	BBSW + 110	0.72%	28/09/2015	18/08/2020	59
Suncorp-Metway	A+	1,013,863	1,015,335	BBSW + 125	0.72%	20/10/2015	20/10/2020	60
Rabobank	A+	2,032,486	2,034,750	BBSW + 150	1.45%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,008,944	1,002,416	BBSW + 160	0.71%	22/03/2016	22/03/2019	36
CUA	BBB	2,016,868	2,003,786	BBSW + 160	1.43%	1/04/2016	1/04/2019	36
ANZ	AA-	1,015,193	1,008,416	BBSW + 118	0.72%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,018,503	1,020,434	BBSW + 138	0.73%	21/04/2016	12/04/2021	60
AMP	A	1,007,254	1,009,146	BBSW + 135	0.72%	24/05/2016	24/05/2021	60
Westpac	AA-	1,009,414	1,010,665	BBSW + 117	0.72%	3/06/2016	3/06/2021	60
CBA	AA-	1,015,283	1,016,675	BBSW + 121	0.72%	12/07/2016	12/07/2021	60
ANZ	AA-	2,020,728	2,022,510	BBSW + 113	1.44%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,511,631	1,514,484	BBSW + 117	1.08%	26/10/2016	26/10/2020	48
NAB	AA-	1,010,344	1,011,075	BBSW + 105	0.72%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,508,708	1,512,429	BBSW + 140	1.08%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,004,965	1,006,906	BBSW + 110	0.72%	21/11/2016	21/02/2020	39
Westpac	AA-	1,010,524	1,011,125	BBSW + 111	0.72%	7/02/2017	7/02/2022	60
ANZ	AA-	1,004,885	1,005,046	BBSW + 100	0.72%	7/03/2017	7/03/2022	60
CUA	BBB	757,623	753,245	BBSW + 130	0.54%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	603,315	604,648	BBSW + 130	0.43%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	1,010,494	1,004,316	BBSW + 142	0.71%	29/06/2017	29/06/2020	36
NAB	AA-	3,017,955	2,996,811	BBSW + 90	2.13%	5/07/2017	5/07/2022	60
Suncorp-Metway	A+	1,002,605	1,002,976	BBSW + 97	0.71%	16/08/2017	16/08/2022	60
Westpac	AA-	1,999,392	2,000,374	BBSW + 81	1.42%	30/10/2017	27/10/2022	60
ME Bank	BBB	1,505,048	1,508,499	BBSW + 125	1.07%	9/11/2017	9/11/2020	36
NAB	AA-	1,993,872	1,992,554	BBSW + 80	1.42%	10/11/2017	10/02/2023	63
ANZ	AA-	1,496,814	1,497,851	BBSW + 77	1.07%	18/01/2018	18/01/2023	60
Bendigo-Adelaide	BBB+	499,488	499,249	BBSW + 105	0.36%	25/01/2018	25/01/2023	60
Newcastle Permanent	BBB	1,496,859	1,500,401	BBSW + 140	1.07%	6/02/2018	6/02/2023	60
Westpac	AA-	1,991,052	1,991,094	BBSW + 83	1.42%	6/03/2018	6/03/2023	60
UBS	A+	1,998,432	2,000,374	BBSW + 90	1.42%	8/03/2018	8/03/2023	60
Heritage Bank	BBB+	1,408,687	1,400,892	BBSW + 123	1.00%	29/03/2018	29/03/2021	36
ME Bank	BBB	1,606,760	1,610,074	BBSW + 127	1.15%	17/04/2018	16/04/2021	36
ANZ	AA-	1,998,512	1,999,414	BBSW + 93	1.42%	9/05/2018	9/05/2023	60
NAB	AA-	1,997,392	1,997,814	BBSW + 90	1.42%	16/05/2018	16/05/2023	60
CBA	AA-	1,997,152	1,997,854	BBSW + 93	1.42%	16/08/2018	16/08/2023	60
Bank Australia	BBB	751,383	753,132	BBSW + 130	0.54%	30/08/2018	30/08/2021	36
CUA	BBB	604,596	601,010	BBSW + 125	0.43%	6/09/2018	6/09/2021	36
AMP	A	1,496,499	1,499,411	BBSW + 108	1.07%	10/09/2018	10/09/2021	36
Institution	Rating	Closing Balance Invested 30/11/2018 $	Closing Balance Invested 31/12/2018 $	December EOM Current Yield %	December EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
NAB	AA-	2,003,470	1,991,134	BBSW + 93	1.42%	26/09/2018	26/09/2023	60
Bendigo-Adelaide	BBB+	1,003,127	1,004,060	BBSW + 101	0.71%	19/10/2018	19/01/2022	39
Total Floating Rate Notes - Senior Debt		58,477,709	58,434,153		41.59%
Managed Funds
NSW Tcorp	NR	1,387,903	1,371,497	-1.18%	0.98%	17/03/2014	1/12/2023	116
Total Managed Funds		1,387,903	1,371,497	-1.18%	0.98%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		145,078,389	140,494,325		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		4,238,538	4,061,015
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		140,839,850	136,433,310

 

Council’s investment portfolio is now dominated by Term Deposits, equating to approximately 48% of the portfolio across a broad range of counterparties. Cash equates to 9% of the portfolio with Floating Rate Notes (FRNs) around 42% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

 

 

 

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased from the previous month’s balance, down from $140.8M to $136.4M. This is reflective of a number of contract payments being made during the month.

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed the following investment securities during December 2018:

 

 

New Investments – Council purchased the following investment security during December 2018:

 

 

Rollovers – Council did not rollover any investment securities during December 2018.

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totalled $285,355, which compares favourably with the budget for the period of $244,709, outperforming budget for the month by $40,646.

 

 

Council’s T-Corp Long Term Growth Fund detracted from the overall performance for the month of December, mainly driven by the losses suffered in international markets. Even though the fund was down 1.18% for the month of December, the fund has returned 7.75% per annum since the original investment in March 2014. Overall, the Growth Fund remains Council’s best performing asset over 3 years by a considerable margin.

 

It is important to note Council’s investment portfolio balance is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. Further analysis of the capital works program and revised timing of projects is currently underway and is planned to be reported to Council separately. This will result in Councils investment portfolio continuing to maintain a higher balance until these projects commence or advance further.

 

Included in this report is a positive budget variation to increase the investment income budget by $562K up to $3.5M.

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 3.50%, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes three investments yielding above 3.50%. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (1.92%), Council’s investment portfolio returned 2.76% (annualised) for December. Cash and At-Call accounts returned 2.09% (annualised) for this period. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the 2018 calendar year, the total portfolio returned 2.92%, outperforming the AusBond Bank Bill Index* by 1.00%.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

 

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

 

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

1⇩.	Section 356 Financial Assistance request - Wagga Wagga & Region Suicide Prevention Network Inc.
2⇩.	Section 356 Financial Assistance request - Uranquinty Tennis Club
3⇩.	Section 356 Financial Assistance request - Doin'it for Drought affected Kids Charity (DDAK)