AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday

11 March 2019

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au


NOTICE OF MEETING

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 11 March 2019 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 

 

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 11 March 2019.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 11 March 2019

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

CONFIRMATIONS OF MINUTES                                                                                   2

CM-1           ORDINARY COUNCIL MEETING - 25 FEBRUARY 2019

DECLARATIONS OF INTEREST                                                                                    2

Reports from Staff

RP-1            WALLA PLACE, GLENFIELD PARK LANEWAY - PROPOSAL FOR TEMPORARY CLOSURE                                                                                                  3

RP-2            FARRER ROAD WIDENING - PROPOSED ACCESS LICENCES FOR CONSTRUCTION                                                                                                                  8

RP-3            EXPRESSION OF INTEREST FOR COMMUNITY FACILITY AT TARCUTTA 16

RP-4            National General Assembly - Call for Motions                      20

RP-5            2019 Floodplain Management Conference                                 31

RP-6            Multi Purpose Stadium Completion                                              45

RP-7            AUSTRALIAN AVIATION HALL OF FAME (AAHOF) BOARD                    48

RP-8            Response to Questions/Business with Notice                           50  

Committee Minutes

M-1              Audit, Risk and Improvement Committee Meeting - 14 February 2019       52   

QUESTIONS/BUSINESS WITH NOTICE                                                                       61

Confidential Reports

CONF-1       RFT2019-20 CIVIC CENTRE AIRCONDITIOING GROUND SOURCED HEAT PUMP REPLACEMENT                                                                                       62

CONF-2       PROPOSED LEASE TO SUEZ RECYCLING AND RECOVERY PTY LTD   63  

 


PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 25 FEBRUARY 2019       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 25 February 2019 be confirmed as a true and accurate record.

 

 

Attachments  

1.

Minutes - Ordinary Council Meeting - 25 February 2019

64

 

  

 

 

DECLARATIONS OF INTEREST

 

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-1

 

Reports from Staff

RP-1               WALLA PLACE, GLENFIELD PARK LANEWAY - PROPOSAL FOR TEMPORARY CLOSURE

Author:          Dianne Wright 

Director:       Natalie Te Pohe

         

 

Summary:

This report recommends that public consultation take place regarding a proposal to temporarily close a pedestrian laneway off Walla Place, Glenfield Park.

 

 

Recommendation

That Council:

a       undertake public consultation between 23 March 2019 and 4 May 2019 regarding a proposal to temporarily close a pedestrian laneway off Walla Place, Glenfield Park

b       receive a further report at the conclusion of the public consultation period addressing any submissions received in respect of the proposal

 

Report

Council has received customer requests from Walla Place residents to close off a pedestrian laneway located between 10 and 12 Walla Place, Glenfield Park.

 

The reason for the request is to address opportunistic crime, vandalism and antisocial activity affecting nearby residents. Closure of this type of laneway is supported by the NSW Police as an effective “design out crime” approach.

 

The laneway measures approximately 120 metres by 3 metres and was created in 2004 through the registration of DP1068725 and has the status of a public road. It is concreted to full width and provides pedestrian access from Walla Place, Giwang Place and parts of Yentoo Drive to Glenfield Oval, Southcity Shopping Centre and other Council community facilities.

 

The laneway may by legally closed by a process under the Roads Act 1993 but this is not recommended due to the costs involved, presence of Council sewer and stormwater infrastructure in the land, and the unlikelihood of the adjoining owners agreeing to acquire the land.

 

The proposal to temporarily close the laneway will involve fencing off the laneway at the eastern end with colourbond fencing to prevent pedestrian traffic usage. By using this method, the laneway can easily be re-opened to the public if required.

 

It is estimated that approximately 45 residences would be directly affected by closure of the laneway, along with members of the extended Glenfield Park community who use the pathway for lawful activities. The closure of the laneway would require such residents to divert to Yentoo Drive or Woomera Place to access Glenfield Oval and other facilities.

 

Public consultation is recommended to ensure that the proposed outcome reflects the concerns of all affected Glenfield Park residents.

 

Financial Implications

Advertising costs estimated at $600 are proposed to be funded from the Property Management Cost Centre.

Policy and Legislation

The Roads Act 1993

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We create safe spaces and places

 

Risk Management Issues for Council

No specific risks identified.

Internal / External Consultation

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

 

x

 

 

 

 

 

 

 

*

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Due to the potential number of residents affected, it is recommended Council seek feedback from the community. Proposed consultation includes direct mail to residents in Walla Place, Giwang Crescent and Yentoo Drive (between Nunkeri Street and Bokara Place), advertising in Council news, the posting of notices at the laneway, Southcity Shopping Centre, the Glenfield Community Centre and Glenrock Country Practice.

 

 

 

 

 

Attachments  

 

1.

Location Map - Walla Place, Glenfield Park

 

2.

Photo - Walla Place Laneway (Facing East)

 

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-1

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-1

 

 

 



Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-2

 

RP-2               FARRER ROAD WIDENING - PROPOSED ACCESS LICENCES FOR CONSTRUCTION

Author:          Dianne Wright 

Director:       Natalie Te Pohe

         

 

Summary:

This report concerns the establishment of various access licences to facilitate construction activities on land adjoining Farrer Road for the purpose of undertaking construction to widen Farrer Road while necessary acquisition actions take place.

 

 

Recommendation

That Council:

a       apply for access licences to permit construction activities on the land parcels identified in the body of this report

b       delegate authority to the General Manager or their delegate to enter into licence agreements on behalf of Council

c        delegate authority to the General Manager or their delegate to execute the agreements on behalf of Council

d       authorise the affixing of Council’s common seal to all relevant documents as required

 

Report

On 29 January 2019 (resolution 19/012, part a) Council approved a budget variation of $3,080,000 for the Farrer Road widening and reconstruction project to occur during 2018/2019.

 

The proposed widening requires the acquisition of a 10-metre strip of land along the northern boundary of the existing road reserve. The following table identifies affected land parcels in a west - east direction from the intersection of Farrer Road with Boorooma Street to the intersection of Farrer Road with Coolamon Road.

 

It is proposed that Council apply for and enter into access licences for these areas to permit commencement of construction prior to the land being acquired. The reason for this is to accommodate the time required to complete the necessary land acquisitions.

 

Ref

Land Parcel

Registered Owner

Acquisition Area (subject to survey)

Licence Prerequisites

A

Lot 6 DP 1218378

State of New South Wales (managed by Charles Sturt University (CSU))

1,025 square metres

CSU University Council consent required

B

Lot 153 DP 751407

State of New South Wales (managed by Charles Sturt University (CSU))

1,430 square metres

CSU University Council consent required

C

Lot 1 DP 839243

Minister Administering the Technical and Further Education Commission Act 1990

9,500 square metres

Minister’s approval required

D

Lot 463 DP 45469

Minister Administering the Technical and Further Education Commission Act 1990

3,700 square metres

Minister’s approval required

E

Lot 1 DP 1130513

Essential Energy

540 square metres

Approval prerequisites to be advised

 

F

Lot 2 DP 1130513

State of New South Wales (managed by Riverina Local Land Services (LLS) as a travelling stock reserve (TSR))

525 square metres

LLS approval required. NSW & Wagga Wagga Local Aboriginal Land Council consent required as land is subject to an Aboriginal Land Claim.

 

Costs associated with the licence agreements are estimated at approximately $5,000 in total including application fees and licence fees for a period of up to two years.

 

A future report will be presented to Council regarding land acquisition actions and costs for these land parcels.

 

Financial Implications

As mentioned earlier in this report, the costs associated with the licence agreements are estimated at $5,000 in total, and will be funded from within the Farrer Road widening and reconstruction project budget of $6,158,856.

Policy and Legislation

Land Acquisition (Just Terms Compensation) Act 1993

The Roads Act 1993

 

Link to Strategic Plan

The Environment

Objective: Create and maintain a functional, attractive and health promoting built environment

Outcome: We improve the facilities of our places and spaces

 

Risk Management Issues for Council

The caretaker period associated with the NSW State election will reduce decision making speed and capability of some of the land owners. Failure to obtain consents for access licences may delay commencement of the project.

Internal / External Consultation

·        Council’s Commercial Operations Directorate (Project Management Office)

·        NSW Department of Industry – Crown Lands

·        Charles Sturt University

·        Riverina Local Land Council

·        TAFE NSW

·        Essential Energy

·        Riverina Water

·        NSW Aboriginal Land Council

 

Attachments

  

1.

Location Map - Parcel A & B - Crown Land (CSU)

 

2.

Location Map - Parcel C - TAFE

 

3.

Location Map - Parcel D - TAFE

 

4.

Location Map - Parcel E - Essential Energy

 

5.

Location Map - Parcel F - Crown Land (LLS)

 

 

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-2

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-2

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-2

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-2

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-2

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-3

 

RP-3               EXPRESSION OF INTEREST FOR COMMUNITY FACILITY AT TARCUTTA

Author:          Dianne Wright 

Director:       Natalie Te Pohe

         

 

Summary:

This report recommends Council conduct an expression of interest process to determine community group interest in a potential community facility in Tarcutta. The property is a former RFS shed which became vacant when a new RFS shed was constructed north of the village near the intersection of Mates Street and the old Hume Highway.

 

 

Recommendation

That Council:

a       invite expressions of interest from registered community groups for the occupation of 8 Bent Street, Tarcutta (Lot 136 DP 757255)

b       endorse the selection criteria outlined in the body of this report

c        receive a further report regarding all submissions received at the conclusion of the expression of interest process

 

Report

Reference is made to Council managed Crown Reserve R220001 for Bush Fire Brigade at 8 Bent Street, Tarcutta (Lot 136 DP 757255). A former Rural Fire Services (RFS) shed situated on the property is vacant because a new shed was constructed elsewhere in mid 2018.

 

Council has received enquiry from a community organisation wishing to take over occupation of the building for group community activities.

 

Introduction of the Crown Lands Management Act 2016 (on 1 July 2018) restricts Council’s leasing and licensing options for this property prior to adoption of a Plan of Management (POM).

 

Transitional arrangements limit tenure opportunities to short-term licences of one year in duration. Short-term licences may be granted for prescribed purposes set out in Part 4, Clause 31 of the Crown Land Management Regulation 2018. Such purposes include community, education, training, meetings, organised recreational activities, and functions. Consecutive short-term licences can be granted during the period before a POM is adopted.

 

The facility does not presently have toilet amenities; however, public toilets are available nearby at the intersection of Bent Street and Sydney Street. Council officers are exploring opportunities to improve the facility with the addition of toilet amenities including a proposed grant application to the Crown Reserve Improvement Fund.

 

 

 

 

Despite the aforementioned drawbacks, the enquiring community group maintains interest in the facility. They consider a known and accessible location will contribute to increased activity, enhanced access to grant opportunities and it will generate other benefits.

 

It is recommended that an expression of interest process is undertaken to ensure all community groups in Tarcutta have an equal opportunity to apply, and to ensure use of the property is maximised for community benefit. The following selection criteria are recommended for inclusion in the expression of interest.

 

Criteria

Comment

Organisation Status

Confirmation of registration / incorporation details

Insurance Status

Evidence of $20 million public liability insurance

Member Information

Information such as numbers, gender, age, place of residence of members

Equity & Inclusiveness

Whether membership is open to all community members or restricted on the basis of age, gender or other factors

Proposed Use

Required to confirm consistency with the Council’s Crown Reserve Management obligations

Proposed Days / Hours of operation

Indicative of whether the proposed usage represents highest and best use of facility

Minimum Community Rent

Willingness to pay Council’s minimum community rent (currently $620 per annum including GST)

Operating Costs

Willingness to pay operating costs associated with the premises such as electricity, water, non-domestic sewer charges and waste removal services

Maintenance Responsibility

Willingness to accept responsibility for the ongoing care, cleaning and maintenance of the interior and exterior of the facility.

 

A further report will be presented to Council at the conclusion of the expression of interest process to determine whether a temporary licence should be issued and under what conditions.

 

Financial Implications

N/A

Policy and Legislation

Crown Land Management Act 2016

Crown Land Management Regulation 2018


 

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: We activate our community spaces to promote connectedness

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Council’s Commercial Directorate (Facilities Management)

 

Attachments  

1.

Location Map - 8 Bent Street, Tarcutta

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-4

 

RP-4               National General Assembly - Call for Motions

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

Endorsement of the Mayor’s attendance at the 2019 National General Assembly of Local Government Annual Conference as outlined in the report.

 

Consideration and endorsement of Motion’s to be submitted to the Australian Local Government Association for the 2019 National General Assembly of the Local Government under this year’s theme, “Future Focused”.

 

 

Recommendation

That Council:

a       endorse submitting a motion/s to the National General Assembly of Local Government Annual Conference on 16 to 19 June 2019

b       nominate one Councillor and one alternate Councillor to attend the conference with the Mayor

 

Report

The National General Assembly (NGA) will be held at the National Convention Centre in Canberra from 16 to 19 June 2019.

 

The Australian Local Government Association (ALGA) Board is calling for motions for the 2019 NGA under this year’s theme Future Focused.

 

This report provides an opportunity for Councillors to consider any motions for submission to the ALGA. To be eligible for inclusion in the ALGA business papers, motions must follow the following criteria:

 

1.      Be relevant to the work of local government nationally

2.      Be consistent with the themes of the NGA

3.      Complement or build on the policy objectives of your state and territory local government association

4.      Be submitted by a council which is a financial member of their state or territory local government association

5.      Propose a clear action and outcome

6.       Not be advanced on behalf of external third parties that may seek to use the NGA to apply pressure to Board members or to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of, local government.

 

To assist Council in preparing motions, a discussion paper has been prepared by the ALGA. This paper provides background information on the theme and is designed to assist Councils in developing motions.

 

Motions must be received by the ALGA by 11.59pm on Friday 29 March 2019.

 

Council at its meeting held 11 February 2019 adopted the following Motion be submitted to the 2019 National General Assembly of Local Government.

That the Federal Government restore the 2019/20 to 2023/24 Roads to Recovery funding allocations to at least the equivalent funding level of the Roads to Recovery Program 2014/15-2018/19.

 

Councillors may wish to consider submitting additional motions which align with the conference theme.

 

Council is provided with one vote. Therefore it recommended that the Mayor represent Council as its voting member at the 2019 National General Assembly.

 

Financial Implications

The estimated cost of the conference per attendee is $2,600 including conference registration, two conference dinners, three nights’ accommodation and associated out of pocket expenses. The conference will be funded from the Councillors’ Conference budget, which has an allocation of $25,000 for 2018/19 with $12,802 budget available as at 22 February 2019.

Policy and Legislation

POL 025 Payment of Expenses and Provision of Facilities to Councillors Policy

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Councillors

Executive Officers

 

Attachments  

 

1.

2019 National General Assembly Program

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-4

 



 


 


 


 


 


 



Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-5

 

RP-5               2019 Floodplain Management Conference

Director:       Caroline Angel

         

 

Summary:

Endorse representation and appointment of a Councillor to attend the 2019 Floodplain Management National in Canberra from 14 to 17 May 2019.

 

 

Recommendation

That Council:

a       consider Council representation at the 2019 Floodplain Management National Conference to be held in Canberra from 14 to 17 May 2019

b       appoint one Councillor as Council’s delegate to attend the Floodplain Management National Conference

 

Report

The Floodplain Management Australia National Conference has been held annually for over 50 years and is the most respected flood risk management event held in Australia.

 

The theme of the conference is ‘A National Call to Action: Making Australia Flood Safe’, which will focus on bringing together various partners and sharing of great research and ideas to set a clear and compelling vision, mission and priorities for the flood community of Australia.

 

The conference is for anyone interested in making our communities more flood safe. It will bring together over 350 flood practitioners and community members with interests in floodplain risk management. Attendees will include Commonwealth, State and Local Government representatives, research organisations and education providers as well as consultants, engineers, land-use planners, emergency responders and community volunteer organisations.

 

The conference will include outstanding Australian and international speakers, plenary and concurrent presentations, a Local Government Councillors’ session, field trips addressing floodplain issues in the Australian Capital Territory and surrounding areas, as well as networking events.

 

Financial Implications

The registration cost per delegate is $1050.00 for registrations received prior to 22 March 2019. Transport, accommodation and incidentals additional to the registration costs are estimated at $1,000.00 per delegate bringing the total estimate cost per delegate up to $2,050.00.

 

The Conference costs for the Councillor will be funded from the Councillors’ Conference budget which has a budget allocation of $25,000 for 2018/19 with $12,802 budget available as at 22 February 2019.

 

It is anticipated that two Council employees will also be attending the conference, with their costs estimated at $2,050 each and will be funded from the employee’s respective cost centre conference budgets.

Policy and Legislation

POL 025 Payment of Expenses and Provision of Facilities to Councillors

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments  

 

1.

Floodplain Managment Association 2019 Conference Program

 

2.

Floodplain Managment Association 2019 Conference Registration Form

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-5

 


 


 


 


 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-5

 


 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-6

 

RP-6               Multi Purpose Stadium Completion

Author:          Thomas Lemerle 

Director:       Caroline Angel

         

 

Summary:

The Multi Purpose Stadium was officially opened on 25 February 2019. The Project has been delivered within budget estimates and Council has received and satisfied the funding requirements of the Federal Government.

 

 

Recommendation

That Council receive and note the report.

 

Report

In October 2016, it was resolved to enter into negotiations with Zauner Construction regarding the Construction of the Multi Purpose Stadium. These negotiations were successful with the potential budget shortfall mitigated. Subsequently, at the 27 February 2017 Council Meeting, it was resolved to finalise negotiations and enter into Contract with Zauner Constructions Pty Ltd.

 

The construction of the Multi-Purpose Stadium began in October 2017 and included:

·    Design, project planning and services coordination

·    Construction of three timber-sprung indoor multi-sport courts

·    Permanent tiered seating for 667 spectators

·    The provision of accessible toilets, showers and change rooms

·    The building of Public male and female toilets

·    Production of three unisex change rooms including showers and toilets

·    The construction of a multi purpose function space

·    A kitchen, servery and kitchen store to allow the facility to provide food to users

·    The inclusion of a fully stocked First Aid Room to ensure user safety

·    Construction and fit out of meeting rooms and office space

·    Provision for referees facilities with a shower and toilet

·    The inclusion of a laundry and cleaners room to promote cleanliness 

·    The allowance for storage space in the form of numerous store rooms

·    Landscaping and external works to tie the building into the surrounding context

 

During the contract and by negotiation with Zauner Construction, Council’s Project Management Office utilised the building contingency to add significant value to the building while remaining within the overall budget. These additions included, but were not limited to:

·    Pathway and landscaping to entrance (previously removed at time of tender)

·    Resurfacing of Lisa Lane

·    Upgraded scoreboards and backboards to international standards

·    Upgraded court lighting and option to make dimmable later

·    Curtains between courts

·    Projectors to meeting rooms

·    Provision of furniture and additional fittings and fixtures

·    First Aid Room fit out and stocking

·    Motorised louvers to maximise the efficiency of courts evaporative air-conditioning

 

The 2016 business case identified the following community benefits of constructing the

Project:

·    increase participation options available to sporting teams and clubs

·    allow user groups such as netball and basketball to expand and meet demand for more facilities

·    enable local sporting groups to assist disadvantaged youth through sports teams and targeted programs

·    meet demand for sports such as wheel chair basketball and wheel chair rugby

·    provide an international-standard venue for state and national netball games

·    increase the potential entertainment options for the community

·    increase wellbeing by encouraging exercise and participation in sport

 

Generally, these benefits have been realised and the project has been a success with positive feedback from the community, user groups, and local businesses as well as increased interest from external parties.

 

From a funding perspective, the Project has also been a success with Council now having received and satisfied Federal Government funding requirements. $4.4M has been received and acquitted from the Federal Government, National Stronger Regions Fund. Wagga Wagga Wagga City Council contributed $4.5M with a further $250,000 contributed by Wagga Wagga Netball Association.

 

From a WHS perspective, during the construction of the Project there were 482 onsite inductions with a total of 33,490 hours worked to the construction without any injuries occurring.

 

Some key building statistics are, the main structural steel work is in excess of 130 tonnes, made up of over 700 components. The precast and cast in-situ concrete elements make up over 1,300 m3 and the sprung sports floor is 1st grade Canadian Maple.

 

The Project was officially opened by the Deputy Prime Minister Michael McCormack and the Mayor for Wagga Wagga Greg Conkey on 25 February 2019.

 

Council officers are now finalising procedures and developing promotional material to advertise the centre’s availability for bookings.

Financial Implications

With the Project nearing completion and only minor commitments remaining, it is expected that the construction of the building will be delivered for a total cost of $9,035,191. The anticipated difference between the project budget ($9,165,869) and the building construction cost ($9,035,191) is $130,678. It is proposed that these unexpended funds will be utilised to complete some value add additions to the building including:

 

·    Additional security cameras internally

·    Floor protection for furniture used on the floors

·    Baby change table and associated facilities

·    Irrigation, tree planting and vegetation by Council staff

It is anticipated that all remaining funds will be expended upon closure of the project.

Policy and Legislation

Recreation and Open Space Strategy 2005 – 2015.

 

Link to Strategic Plan

Community Place and Identity

Objective: We are proud of where we live and our identity

Outcome: We are the city of good sports

 

Risk Management Issues for Council

A Risk Management Plan and Risk Matrix was prepared and managed for the Project. The Plan and Matrix included financial, strategic, reputational, operational risks and mitigation strategies.

 

It is also worth noting that Council has supported this Project throughout its life which dates back to the development application in 2013. There have been challenging and periods of moderate risk and it has been the Council’s continued support during these periods which has enabled significant benefits to be realised and created significant opportunities for the future.

Internal / External Consultation

Extensive internal and external consultation has occurred prior to and throughout the delivery of the Project. As detailed earlier, the Project has been well received by the community.

 

  

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-7

 

RP-7               AUSTRALIAN AVIATION HALL OF FAME (AAHOF) BOARD

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

 

Summary:

Council has been represented on the Board of the Australian Aviation Hall of Fame (AAHOF) since 2011. The AAHOF has recently moved from Wagga Wagga to Albion Park. The purpose of this report is for Council to reconsider its continued involvement on the AAHOF Board.

 

 

Recommendation

That Council:

a       withdraw its representation from the Board of the Australian Aviation Hall of Fame (AAHOF)

b       write to the AAHOF to advise them of its decision and to wish them well in the future

 

Report

The Australian Aviation Hall of Fame (AAHOF) was officially launched in Wagga Wagga on Tuesday 24 August 2010. The launch event was a reception held by the Mayor of Wagga Wagga at the time, Councillor Kerry Pascoe.

 

Council has been a member of the AAHOF Board since its inception, with Councillor Rod Kendall currently appointed as Council’s representative. The AAHOF was based in Wagga Wagga up until 2017, before finding a new permanent home at the Historical Aviation Restoration Society (HARS) facility at Albion Park.

 

Now that the AAHOF is based at Albion Park, there is little benefit for Council’s continued involvement on the Board. The potential withdrawal of Council was discussed at a recent Board meeting. The contribution of Council to the formation of AAHOF and Council’s support since that time was acknowledged. The Board also agreed that future benefits arising from Council participation was limited. The AAHOF will continue to support the display of the Guigan replica at the Wagga Wagga Airport terminal.

Financial Implications

N/A

Policy and Legislation

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

Risk Management Issues for Council

N/A

Internal / External Consultation

The potential withdrawal was discussed at a recent Board meeting through Council’s representative, Councillor Rod Kendall.

 

  

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019.                                                          RP-8

 

RP-8               Responses to Questions/Business with Notice

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business raised at the 25 February 2019 Ordinary Council meeting.

 

Councillor D Hayes attended the CSU Market Day and enquired what Council is doing to engage with new university students in welcoming them to the City and making them aware of what is going on in the City.

Response provided by the Community Directorate

 

In preparation for CSU O Week 2019, the Visitor Information Centre liaised with the Student Services area of CSU and supplied 850 Discovery Maps, What’s On guides, Visitor Guides and street maps to be included in the CSU welcome bags as part of O Week.

 

Liaison occurs each year with CSU to determine incoming student needs and how Council can provide assistance to service incoming student requests.

 

Councillor D Hayes noted that residents are still parking on the nature strip in Urana Street even though parking has recently been installed by Council for the purpose of non-parking on the nature strip. What can be done to encourage those parking on the nature strip to use installed parking.

Response provided by the Community Directorate

 

A response was provided in the Councillor Bulletin on Friday 1 March 2019.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice


 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

  

   


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019

M-1

 

Committee Minutes

M-1                 Audit, Risk and Improvement Committee Meeting - 14 February 2019

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

The Audit, Risk and Improvement Committee is an advisory committee of Council. This Report seeks that Council endorse the recommendations made by the Committee at its February 2019 meeting. Those recommendations relate to the role of the Committee in providing independent assurance and assistance to Council on financial reporting, risk management, internal controls, governance, and internal and external audit and accountability responsibilities.

 

 

Recommendation

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 14 February 2019.

 

Report

Report from the Chairperson

 

The February meeting of the Audit, Risk and Improvement Committee dealt with a wide range of matters covered by the Committee's Charter, including the plans for the external audit of Council's finances for the 2018-19 year and changes to the Internal Audit Plan caused by recent vacancies in senior Internal Audit positions. Progress in relation to the implementation of significant new accounting standards was also considered.

 

The meeting reviewed the Fraud Action Plan and considered that management is acting with due diligence in this area.

 

Internal Audit reports on stores and inventory management, contract management and IT access security, along with management responses to the recommendations, were reviewed and accepted by the Committee.

 

Subject to the resolution of the internal audit staffing issues, the Committee believes that the matters covered by its Charter are being effectively addressed by management.

 

I would be pleased to provide further information to councillors on the Committee's work and may be contacted at brycemcnair@gmail.com.

 

Bryce McNair BEc LLB

Independent Chairperson

Audit, Risk and Improvement Committee


 

Financial Implications

Council has granted certain authorities to the Audit, Risk and Improvement Committee within the scope of its role and responsibilities, as defined within its Charter. As an advisory committee to Council, the Audit, Risk and Improvement Committee has no authority to action items that may have a budget and/or resource implication outside of this authority unless Council resolves to adopt the recommendations.

 

The Reports to the Committee considered financial implications as applicable to those reports. Budgetary implications in relation to the resourcing of the internal audit and risk management functions were considered.

 

There are no other direct budgetary implications associated with the minutes of the 14 February 2019 Audit, Risk and Improvement Committee meeting.

Policy and Legislation

Audit, Risk and Improvement Committee Charter

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

The Audit, Risk and Improvement Committee assists Council by monitoring its risk exposure and determining if management systems have appropriate risk management processes in place.

Internal / External Consultation

N/A

 

Attachments  

 

1.

Minutes - Audit, Risk and Improvement Committee - 14 February 2019

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 11 March 2019

M-1

 


 


 


 


 


 


 

  

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 11 March 2019.

 

QUESTIONS/BUSINESS WITH NOTICE

 


Report submitted to the Confidential Meeting of Council on Monday 11 March 2019.                                               CONF-1

 

Confidential Reports

CONF-1         RFT2019-20 CIVIC CENTRE AIRCONDITIOING GROUND SOURCED HEAT PUMP REPLACEMENT

Author:          Sylvester Otieno 

Director:       Caroline Angel

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 11 March 2019.                                               CONF-2

 

CONF-2         PROPOSED LEASE TO SUEZ RECYCLING AND RECOVERY PTY LTD

Author:          Dianne Wright 

Director:       Natalie Te Pohe

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (ii)    commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.        

 

   

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 11 March 2019.

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Community                                                               (Mrs J Summerhayes)

Director Commercial Operations                                          (Ms C Angel)

Manager Finance                                                                   (Mrs C Rodney)

Manager City Strategy                                                            (Mr T Kell)

Manager Executive Support                                                  (Mr S Gray)

Manager Operations                                                               (Mr S Otieno)

Manager City Development                                                   (Mr P O’Brien)

Executive Director Riverina Regional Library                    (Mr R Knight)

Corporate Governance Coordinator                                    (Mrs N Johnson)

Development Assessment Coordinator                              (Mr C Collins)

Communications & Engagement Officer                             (Mr J Lang)

Governance Officer                                                                (Ms B King)

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 

APOLOGIES

An apology for non-attendance was received and accepted for Director Corporate Services, Mrs Natalie Te Pohe on the Motion of Councillors T Koschel and K Pascoe

 

CARRIED

 

LEAVE OF ABSENCE

 

19/030       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That a leave of absence for Councillor D Tout be granted for 25 March 2019 (inclusive), the reason being he is on Council Business in Sydney.

CARRIED

 

CONDOLENCE AND SYMPATHY

 

The Mayor, Councillor Greg Conkey OAM extended condolences and sympathy to the family of the late Mr Michael Georgiou and recognised his significant contribution to the City, in particular his contribution to Wagga Wagga City Council as a Councillor from 1995 to 2008 and Deputy Mayor from September 1999 to September 2000. One minute silence was observed for the passing of Mr Michael Georgiou.

 

CONFIRMATION OF MINUTES

 

CM-1         ORDINARY COUNCIL MEETING - 11 FEBRUARY 2019

 

19/031       RESOLVED:

                   On the Motion of Councillors D Hayes and P Funnell

That the Minutes of the proceedings of the Ordinary Council Meeting held on 11 February 2019 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 


 

Declarations Of Interest    

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-2 RFT 2019-01 ACCESS ROAD CONSTRUCTION GWMC the reason being that a director of a tenderer is a significant related entity in a business enterprise that he is also a significant related entity and vacated the chamber during its consideration.

 

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-4 RFT2019-08 STABILISATION OF STOCKPILE GWMC the reason being that a director of a tenderer is a significant related entity in a business enterprise that he is also a significant related entity and vacated the chamber during its consideration.

 

Councillor V Keenan declared a Non-Significant, Non Pecuniary Interest in CONF-2 RFT 2019-01 ACCESS ROAD CONSTRUCTION GWMC the reason being that she is friends with the owners of a Company named in the report and remained in the chamber during its consideration.

 

Councillor P Funnell declared a Non-Significant, Non-Pecuniary Interest in RP-4 PROPOSED AMENDMENT TO THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 TO REDUCE THE MINIMUM LOT SIZE PROVISIONS APPLICABLE TO 6 VINCENT ROAD AND 531 KOORINGAL ROAD, LAKE ALBERT the reason being that he has had involvement dealing with this matter, however that is with both Council Operations and the applicant and remained in the chamber during its consideration.

 

The Mayor, Councillor G Conkey OAM declared a Significant, Non-Pecuniary Interest in RP-2 PROPOSED AMENDMENT TO THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 - LEP18/0013 - REMOVAL OF HEIGHT PROVISIONS FOR Lot 12 DP1237398, 11 STURT STREET the reason being that his son and daughter in law are the owners of the adjoining property and vacated the chamber during its consideration.

 

Councillor K Pascoe declared a Significant, Non-Pecuniary Interest in RP-2 PROPOSED AMENDMENT TO THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 - LEP18/0013 - REMOVAL OF HEIGHT PROVISIONS FOR Lot 12 DP1237398, 11 STURT STREET the reason being that he owns property that may be affected in the future with changes to height and vacated the chamber during its consideration.

 

Councillor V Keenan declared a Non-Significant, Non Pecuniary Interest in RP-1 DA17/0572 9 LOT SUBDIVISION, GENISTA PLACE, SPRINGVALE, LOT 39 DP 1085747 the reason being that one of the Directors of the applicants was previously her accountant and remained in the chamber during its consideration.


 

PUBLIC DISCUSSION FORUM

 

RP-1 - DA17/0572 9 LOT SUBDIVISION, GENISTA PLACE, SPRINGVALE, LOT 39 DP 1085747

 

·    Mr Mark Saddler – Speaking against the report

·    Mr Christopher Long – Speaking against the report

·   Mr Paul Eady, Manager Alatalo Bros – Speaking in favour of the report if Councillors have any specific questions for him

 

RP-10 - Crime Prevention Working Group

 

·    Mr Ron Kearney – Speaking in favour of the report

 

 

PROCEDURAL MOTION - PUBLIC DISCUSSION FORUM

 

19/032       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That Council bring forward consideration of the following reports to follow the Public Discussion Forum:

·        RP-1 DA17/0572 9 LOT SUBDIVISION, GENISTA PLACE, SPRINGVALE, LOT 39 DP 1085747

·        RP-10 Crime Prevention Working Group

CARRIED

 


 

RP-1          DA17/0572 9 LOT SUBDIVISION, GENISTA PLACE, SPRINGVALE, LOT 39 DP 1085747

A Motion was moved by Councillors P Funnell and D Hayes

That Council approve DA17/0572 for 9 Lot Subdivision at Genista Place, Springvale NSW 2650 subject to conditions outlined in the Section 4.15 assessment report for DA17/0572 including a deferred commencement condition requiring Council and the developer to execute the ‘Genista Place Planning Agreement’.

An AMENDMENT was moved by Councillor P Funnell and seconded by Councillor T Koschel

That Council defer consideration of DA17/0572 9 LOT SUBDIVISION, GENISTA PLACE, SPRINGVALE, LOT 39 DP 1085747 and report back to the 25 March 2019 Ordinary Council meeting pending further consultation with the applicant, the objectors and Council.

RECORD OF VOTING ON THE AMENDMENT

For the AMENDMENT

Against the AMENDMENT

Y Braid OAM

V Keenan

G Conkey OAM

R Kendall

P Funnell

 

D Hayes

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

19/033       RESOLVED:

                   On the Motion of Councillors P Funnell and T Koschel 

That Council defer consideration of DA17/0572 9 LOT SUBDIVISION, GENISTA PLACE, SPRINGVALE, LOT 39 DP 1085747 and report back to the 25 March 2019 Ordinary Council meeting pending further consultation with the applicant, the objectors and Council.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 


 

 

RP-10        Crime Prevention Working Group

 

19/034       RESOLVED:

                   On the Motion of Councillors T Koschel and P Funnell

That Council:

a        immediately take steps to establish a Crime Prevention Working Group

b       receive a further report including the proposed Terms of Reference, membership and confirmation of support for the initiative from key agencies

c        write to all State Government election candidates to seek a commitment on what resources they will commit to the region if successful before the next Council Meeting on 11 March 2019

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

PROCEDURAL MOTION - ENGLOBO

19/035       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That the standing orders be varied for the meeting as set out hereunder:

·    Items where councillors wish to speak

·    Items where no councillors wish to speak

·    Confidential

·    Matter of urgency

·    Closure of Meeting

That RP-6, RP-11 to RP-14, M-1, M-2, CONF-3 and CONF-5 be adopted as recommended in the business papers.

CARRIED

 

Reports from Staff

RP-1 DA17/0572 9 LOT SUBDIVISION, GENISTA PLACE, SPRINGVALE, LOT 39 DP 1085747 was moved forward for the Public Discussion Forum.

 

 

RP-2          PROPOSED AMENDMENT TO THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 - LEP18/0013 - REMOVAL OF HEIGHT PROVISIONS FOR Lot 12 DP1237398, 11 STURT STREET

The Mayor, Councillor G Conkey OAM declared a Significant, Non-Pecuniary Interest and vacated the Chair and the chamber, the time being 7:21pm.

Deputy Mayor, Councillor D Tout assumed the chair, the time being 7.21pm.

Councillor K Pascoe declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:21pm.

19/036       RESOLVED:

                   On the Motion of Councillors P Funnell and T Koschel

That Council:

a       support planning proposal LEP18/0013 to amend the Wagga Wagga Local Environmental Plan 2010

b       prepare and submit a planning proposal to the Department of Planning and Environment for Gateway Determination

c       receive a further report after the public exhibition period:

i         addressing any submissions made in respect of the planning proposal

ii        proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

d        review the height limits across the CBD as part of the CBD Master Plan

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

D Tout

 

 

Deputy Mayor, Councillor D Tout vacated the Chair, the time being 7.24pm.

 

The Mayor, Councillor G Conkey OAM re-entered the chamber and assumed the Chair, the time being 7:24pm.

 

Councillor K Pascoe re-entered the chamber, the time being 7:24pm.

 

 

RP-3          PROPOSED AMENDMENT TO THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 - REZONING OF 53 PLUMPTON ROAD AND 108 BRINDABELLA DRIVE, TATTON

 

19/037       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council:

a       support planning proposal LEP18/0005 and addendum prepared to amend the Wagga Wagga Local Environmental Plan 2010

b       submit a planning proposal to the Department of Planning and Environment for Gateway Determination

c       receive a further report if submissions are received during the exhibition period

i         addressing any submissions made in respect of the planning proposal

ii        proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 


 

 

RP-4          PROPOSED AMENDMENT TO THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 TO REDUCE THE MINIMUM LOT SIZE PROVISIONS APPLICABLE TO 6 VINCENT ROAD AND 531 KOORINGAL ROAD, LAKE ALBERT

 

19/038       RESOLVED:

                   On the Motion of Councillors P Funnell and R Kendall

That Council:

a       support planning proposal LEP18/0014 and addendum prepared to amend the Wagga Wagga Local Environmental Plan 2010

b       submit a planning proposal to the Department of Planning and Environment for Gateway Determination

c       receive a further report if submissions are received during the exhibition period

i         addressing any submissions made in respect of the planning proposal

ii        proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

Councillor P Funnell vacated the chamber, the time being 7:32pm.

 

Councillor P Funnell re-entered the chamber, the time being 7:34pm.

 


 

 

RP-5          Financial Performance Report as at 31 January 2019

 

19/039       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council:

a       approve the proposed 2018/19 budget variations for the month ended 31 January 2019 and note the balanced budget position as presented in this report

b       provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

1)   Southern  Cross Austereo                                                          $    80.00

2)   Wagga Wagga Baptist Facilities Inc.                                       $  250.00

c       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d       note details of the external investments as at 31 January 2019 in accordance with section 625 of the Local Government Act 1993

e       write to the office of local government and submit a motion to the 2019 LGNSW conference calling for a review of assessments for s356 applications to allow for greater flexibility and reduction in costs for Councils

f        call for EOIs from community groups to apply for waste fee subsidies for the remainder of this financial year

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 


 

 

RP-6          Airport Fees and Charges

 

19/040       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council:

a       place a freeze on the Airport Passenger Charges and the General Aviation Landing Charges for the 2019/20 financial year as specified in this report, due to the Airport review currently being undertaken

b       note the estimated reduced revenue of $64K for the 2019/20 financial year due to the freeze on the Passenger Charges and the General Aviation Landing Charges

c       note the poor financial position of the Airport Reserve

d       will review and may adjust fees in accordance with the outcomes of the Airport review in future financial years

e       note that a separate capital contribution in future financial years for the consultant and terminal expansion from both Qantas and REX were discussed with the Committee, in which in-principle support was provided by Qantas and REX representatives

f        place the draft 2019/20 Airport Fees and Charges on public exhibition for a period of 28 days from 2 March 2019 to 30 March 2019 and invite public submissions during this period

g       receive a further report following the exhibition and submission period:

i         addressing any submissions made in respect of the draft 2019/20 Airport Fees and Charges

ii        proposing adoption of the 2019/20 fees and charges unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

RP-7          Performance Report - July 2018 to December 2018

 

19/041       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council accept the Performance Reports against Council’s Combined Delivery Program and Operational Plan 2018/2019 as at December 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-8          LOCAL GOVERNMENT ELECTIONS - SEPTEMBER 2020

 

19/042       RESOLVED:

                   On the Motion of Councillors P Funnell and D Hayes

That Council:

a       pursuant to s. 296(2) and (3) of the Local Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council

b       pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Council

c       pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-9          2019 Australian Local Government Women's Association Annual Conference

 

19/043       RESOLVED:

                   On the Motion of Councillors P Funnell and T Koschel

That Council:

a       consider Council representation at the 2019 Annual Australian Local Government Women’s Association (ALGWA) Conference to be held from Thursday 4 to Saturday 6 April 2019 in Casula

b       appoint one Councillor as Council’s delegate to attend the ALGWA Conference

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

Councillor Y Braid was nominated by Councillor P Funnell

 

Councillor Y Braid accepted the nomination.

 

Councillor Y Braid was duly elected to represent Council at the 2019 Australian Local Government Women's Association Annual Conference to be held from Thursday, 4 to Saturday, 6 April 2019 in Casula.

 

 

RP-10 Crime Prevention Working Group was moved forward for the Public Discussion Forum.

 


 

 

RP-11        POL 075 - Investment Policy

 

19/044       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council:

a       endorse the draft POL 075 - Investment Policy, that is to be placed on public exhibition for a period of 28 days from 2 March 2019 to 30 March 2019 and invite public submissions until the 13 April 2019 on the draft policy

b       receive a further report following the exhibition and submission period:

i         addressing any submissions made in respect of the proposed POL 075 – Investment Policy

ii        proposing adoption of the Policy unless there are any recommended amendment deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

 

RP-12        Executive Director, Riverina Regional Library - Attendance at International Conference in the Role of President, Australian Libray and Informattion Association

 

19/045       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council:

a       endorse the attendance of Robert Knight, Executive Director of the Riverina Regional Library at the IFLA Public Libraries Standing Committee and the IFLA World Library & Information Congress in August 2019

b       endorse payment of expenses associated with attendance at the IFLA Public Libraries Standing Committee conference from the Riverina Regional Library training budget

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-13        RIVERINA INTERMODAL FREIGHT AND LOGISTICS HUB (RIFL) - RAIL MASTER SIDING GRANT FUNDING OFFER

 

19/046       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council:

a       accept the State Government grant funding offer of $14,400,000 to develop the rail master siding of the Riverina Intermodal Freight & Logistics Hub (RiFL)

b       delegate authority to the Mayor and General Manager to execute any necessary documentation for the acceptance of the funds

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

d       approve the budget variation as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-14        Response to Questions/Business with Notice

 

19/047       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 


 

Committee Minutes

M-1            Floodplain Risk Management Advisory Committee Meeting - 30 Ocotober 2018 and 11 December 2018

 

19/048       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held on 30 October 2018 and 11 December 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

M-2            Airport Advisory Committee Meeting - 19 December 2018

 

19/049       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council receive the minutes of the Airport Advisory Committee Meeting held on 19 December 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

 

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions/Business with Notice were raised and will be addressed in the next available Business paper

 

1.       Councillor P Funnell requested Council to investigate putting in an access ramp on the corner of Morrow and Peter Street opposite the Victory Memorial Gardens as there is currently no wheel chair or disabled access on the Eastern side.

 

2.       Councillor D Hayes attended the CSU Market Day and enquired what Council is doing to engage with new university students in welcoming them to the City and making them aware of what is going on in the City.

 

3.       Councillor D Hayes noted that residents are still parking on the nature strip in Urana Street even though parking has recently been installed by Council for the purpose of non-parking on the nature strip. What can be done to encourage those parking on the nature strip to use installed parking.

 

4.       Councillor R Kendall raised concerns with bio solids and bio solids recycling in regards to emerging concerns with the EPA management of the PFAS issue in Forest Hill and that the possibility of all bio solids being disposed of in landfill. Councillor R Kendall requested that Council undertake further research on this matter and report back to Council.

 

5.       Councillor K Pascoe advised he has not received advice regarding his previous request regarding Copland and Tasman Road vegetation. Can this be provided as soon as possible.

 

The following items were noted at the meeting:

 

6.       Councillor V Keenan attended the cultural event on Valentine’s Day ‘Date Night” and expressed that it was a great event which included something for everyone and was great to see the enjoyment from members of the Community.

 

7.       Councillor R Kendall requested that all Advisory Committee Meeting Minutes are reported to Council in a more timely manner.

 

8.       The Mayor, Councillor G Conkey OAM, Councillor T Koschel and Councillor K Pascoe acknowledged staff and the organisers of the Junior State Cup Southern Conference Touch Carnival held in Wagga on the weekend. The successful event received positive feedback from organisers, participants and the Wagga community. The event organisation, staff, facilities and parking areas were recognised as being a credit to all involved.

 

9.       The Mayor, Councillor Conkey OAM attended the 2019 Junior State Cup Southern Conference and was presented with a plaque to pass onto the General Manager and Council.


 

closed COUNCIL

19/050       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That the Council now resolve itself into a Closed Council, the time being 7.57pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

Confidential Reports

CONF-1    Update on Council Property - Peter Street

 

19/051       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       note the action being taken to lease, and the status of associated debt recovery for outstanding rent relating to Council’s property at 99 Peter Street, Wagga Wagga

b       approve the budget variations proposed in the financial section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-2 and CONF-4 and vacated the chamber, the time being 8:15pm.

 

CONF-2    RFT 2019-01 ACCESS ROAD CONSTRUCTION GWMC

 

19/052       RESOLVED:

                   On the Motion of Councillors T Koschel and P Funnell

That Council:

a       in accordance with Clause 178 of the Local Government (General Regulation) 2005, decline all tenders for the construction of an access road at GWMC

b       pursuant to clause 178(3)(e) authorise the General Manager or their delegate to enter into negotiations with any person (whether or not the person was a tenderer) with a view to entering into a contract in relation to the construction of an access road at GWMC

c       note the reason for declining to invite fresh tenders or applications is that this action would not produce different or more satisfactory offers

d       note the reason for determining to enter into negotiations is that the evaluation has identified the selection of separable portions of the offer(s) is to be negotiated with the intention of not exceeding the project budget

e       authorise the General Manager or their delegate to enter into a contract(s), using Council’s Common Seal if required, should negotiations be successful

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

 

CONF-3    RFT2019-03 SEWER MAINS REHABILITATION SERVICES

 

19/055       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council:

a       accept the offer of Interflow Pty Limited (ABN: 34 000 563 208) for the Sewer Mains Rehabilitation Services at the Schedules of Rates in their offer

b       authorise the General Manager or their delegate to enter into a contract with Interflow Pty Limited (ABN: 34 000 563 208) for the Sewer Mains Rehabilitation Services for a period of 3 years

c       authorise the General Manager or their delegate to extend the contract for a further 12-months after the initial 3 year term

d       authorises the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

 

CONF-4    RFT2019-08 STABILISATION OF STOCKPILE GWMC

 

19/056       RESOLVED:

                   On the Motion of Councillors T Koschel and P Funnell

That Council:

a       in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT2019-08 Stabilisation of Stockpile GWMC

b       in accordance with Clause 178(3)(a) of the Local Government (General) Regulation 2005 (LG Regulations), cancel the proposal for the contract

c       approve the budget variations as detailed in the Financial Implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

CONF-5    RFQ2019-513 Supply of One Wheel Loader

 

19/057       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council:

a       accept the offer of Westrac Pty Ltd for one 966M Caterpillar unit to the value of $561,000 excluding GST, in addition to a trade-in value of $72,250 excluding GST for plant number 1262, resulting in a net offer of $488,750

b       authorise the General Manager or their delegate to enter into a contract with Westrac Pty Ltd for the supply of one 966M Caterpillar unit for the amount of $561,000 excluding GST, in addition to a trade-in value of $72,250 excluding GST for plant number 1262, resulting in a net amount of $488,750

c       authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

Councillor R Kendall re-entered the chamber, the time being 8:32pm.

Reversion to open COUNCIL

19/058       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 8.32pm

CARRIED

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.35pm.

 

…………………………………………………..

                                                                                                      MAYOR