AGENDA AND BUSINESS PAPER
To be held on
Monday
29 April 2019
AT 6.00pm
Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga
Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au
AGENDA AND BUSINESS PAPER
To be held on
Monday
29 April 2019
AT 6.00pm
Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga
Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au
NOTICE OF MEETING
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 29 April 2019 at 6.00pm.
Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
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Mayor Councillor Greg Conkey OAM |
Deputy Mayor Councillor Dallas Tout |
Councillor Yvonne Braid |
Councillor Paul Funnell |
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Councillor Dan Hayes |
Councillor Vanessa Keenan |
Councillor Rod Kendall |
Councillor Tim Koschel |
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Councillor Kerry Pascoe |
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QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Reports submitted to the Ordinary Meeting of Council to be held on Monday 29 April 2019.
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Monday 29 April 2019
CLAUSE PRECIS PAGE
PRAYER 3
ACKNOWLEDGEMENT OF COUNTRY 3
APOLOGIES 3
CONFIRMATIONS OF MINUTES
CM-1 ORDINARY COUNCIL MEETING - 8 APRIL 2019 3
DECLARATIONS OF INTEREST 3
Reports from Staff
RP-1 DA18/0284 - 43 ROOM 4 STOREY HOTEL, 81-83 FORSYTH STREET, WAGGA WAGGA, LOT 6 DP 655783 AND LOT 1 DP 936571 4
RP-2 Planning Proposal LEP18/0001 to amend the Wagga Wagga Local Environmental Plan 2010 - Temporary Promotional Banners or Flags 9
RP-3 Proposed Amendment 15 of the Wagga Wagga Development Control Plan 2010 - Advertising signage in rural areas relating to major recreation facilities 17
RP-4 Financial Performance Report as at 31 March 2019 21
RP-5 Draft Code of Meeting Practice 42
RP-6 Model Code of Conduct and Administrative Procedures 48
RP-7 Integrated Planning and Reporting - Draft Long Term Financial Plan 2020/29 and Combined Delivery Program and Operational Plan 2019/20 139
RP-8 Petition - Parking Spaces in Parkhurst Street 144
RP-9 PADDY OSBORNE PARK TARCUTTA - PROPOSED DEVELOPMENT 147
RP-10 BOMEN SOLAR FARM - EOI FOR LEASING 150
RP-11 MLHD Excellence Awards Sponsorship 152
RP-12 Airport Fees and Charges 171
RP-13 POL 075 - Investment Policy 181
RP-14 Temporary Event Signage 197
RP-15 Response to Questions/Business with Notice 212
Committee Minutes
M-1 SISTER CITY COMMUNITY COMMITTEE MINUTES - 28 MARCH 2019 215
QUESTIONS/BUSINESS WITH NOTICE 220
Confidential Reports
CONF-1 RFT2018-16 PROVISION OF TRADE SERVICES (REFRESH) 221
CONF-2 RFT2019-19 REMOVAL AND PROCESSING OF BIOSOLIDS 222
CONF-3 RFT2019-23 BANKING AND BILL PAYMENT SERVICES 223
CONF-4 RFT2019-28 PIPE NETWORK RELOCATION OF RISING MAIN 224
CONF-5 Event Sponorship 225
CONF-6 EXPRESSION OF INTEREST - CIVIC CENTRE & RIVERSIDE FOOD VENUES 226
CONF-7 Loan Facility - Refinancing of Existing Loans 227
CONF-8 Farrer Road Gas Pipeline Relocation 228
Confirmation of Minutes
CM-1 ORDINARY COUNCIL MEETING - 8 APRIL 2019
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That the Minutes of the proceedings of the Ordinary Council Meeting held on 8 April 2019 be confirmed as a true and accurate record.
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1⇩. |
Council Meeting Minutes - 8 April 2019 |
229 |
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Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019 |
RP-1 |
RP-1 DA18/0284 - 43 ROOM 4 STOREY HOTEL, 81-83 FORSYTH STREET, WAGGA WAGGA, LOT 6 DP 655783 AND LOT 1 DP 936571
Author: Sam Robins
General Manager: Peter Thompson
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Summary: |
The report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (WWDCP) as a variation is sought and the number of submissions received is more than 10. |
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That Council approve DA18/0284 for a 43 room 4 storey Hotel at 81-83 Forsyth Street, Wagga Wagga, NSW 2650 subject to conditions outlined in the Section 4.15 assessment report. |
Development Application Details
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Applicant |
Mr Mark Churcher |
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Owner |
HTZ Investments Pty Ltd Director – Joel Ian Berrigan |
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Development Cost |
$5,313,154 |
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Development Description |
The applicant seeks approval for a 43 room 4 storey Hotel. The Hotel will consist of a ground floor made up of carpark, reception area, lift and stairs.
The next three floors will consist of 42 Hotel rooms and 1 Managers residence. |
Report
Key Issues
· Compliance with Section 2.1 of the WWDCP relating to vehicles entering and exiting the site in a forward direction
· Compliance with Section 2.2 of the WWDCP relating to supply of required car parks
· Compliance with Section 12 of the WWDCP relating to impact of the Hotel on the character of the area
· 28 submissions were received during the first notification period and 7 during the second notification period
Assessment
This proposal has been assessed having regard to the Heads of Consideration under Section 4.15(1) of the Environmental Planning and Assessment Act 1979, the provisions of Wagga Wagga Local Environmental Plan 2010 and all relevant Council DCPs, Codes and Policies.
Having regard for the information contained in the attached Section 4.15 assessment report, it is satisfied that the development is consistent with objectives and controls of the relevant plans and policies applicable to the development. The assessment has also concluded that the impacts of the development are acceptable with regard to the site and surrounding land uses.
It is therefore recommended that DA18/0284 be approved subject to conditions of development consent recommended.
Reasons for Approval
1. The proposed Hotel has been assessed against and is generally consistent with the relevant provisions of the Wagga Wagga Local Environmental Plan 2010 and the Wagga Wagga Development Control Plan 2010.
Site Location
The site consists of Lot 1 DP 936571 and Lot 6 DP 655783 and is known as 81-83 Forsyth Street. The site is located on the northern side of the street between Baylis and Peter Streets and has Tongaboo Lane running along its eastern boundary.
The site contains an existing building that runs the length of lot 1 and along the rear of lot 6. There are angled parks along Tongaboo Lane and access off Forsyth Street. The site is flat and void of vegetation. The site measures 960.925m2.
The surrounding area is a mix of uses that are expected within the CBD area. On the western side of Peter Street the residential zone starts.
The site is free of any restrictive easements.
Financial Implications
N/A
Policy
N/A
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
Refusal of the application may result in an appeal process in the Land and Environment Court, which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.
Approval is not considered to raise risk management issues for Council as the proposed development is generally consistent with the relevant provisions of the Wagga Wagga Local Environmental Plan 2010 and the Wagga Wagga Development Control Plan 2010.
Internal / External Consultation
Pursuant to this provision of Section 1.10 of the Wagga Wagga Development Control Plan 2010, notification and advertising of the application was required. The application was advertised to the public and notified surrounding properties from 10/12/18 to 4/1/19 in accordance with the provisions of the DCP. Twenty-eight submissions were received during the notification period.
A further notation period was provided between 13/3/19 to 27/3/19. Eight submissions were received during this period.
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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Consult |
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1. |
DA18-0284 Section 4.15 Assessment Report - Provided under separate cover |
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2. |
DA18-0284 Plans - Provided under separate cover |
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3. |
DA18-0284 Statement of Environmental Effects - Provided under separate cover |
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4. |
DA18-0284 Traffic Report - Provided under separate cover |
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5. |
DA18-0284 Redacted Submissions - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019. RP-2
RP-2 Planning Proposal LEP18/0001 to amend the Wagga Wagga Local Environmental Plan 2010 - Temporary Promotional Banners or Flags
Author: Crystal Golden
Director: Natalie Te Pohe
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Summary: |
Council has prepared a proposal to amend the Wagga Wagga Local Environmental Plan (LEP). The proposal is to amend schedule 2 in relation to the exempt provisions for ‘temporary promotional banners or flags’. The aim is to improve the flexibility of event signage on Council-owned land. The recommendation is for the planning proposal to proceed. |
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That Council: a support the submission of a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 b submit a planning proposal to the Department of Planning and Environment for Gateway Determination c receive a further report after receiving the Gateway Determination from the Department of Planning and Environment, and the subsequent public exhibition period i addressing any submissions made in respect of the planning proposal ii proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
Report
The Proposal:
Council officers have prepared a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 (LEP) to amend schedule 2 exempt provisions for temporary promotional banners or flags.
The proposal will allow for more flexibility with event signage on Council owned land. The proposal will also assist with upcoming event promotion and streamline the process for event organisers.
Council has identified a number of Council-owned sites throughout the city that are suitable for the promotion of community events. Permanent signage structures have been provided on these sites. Event organisers are able to display signs on the structures provided, subject to obtaining “Council approval” in accordance with Council’s LEP provisions and the Community Event Signage Guidelines. See separate report regarding Temporary Event Signage.
The proposed amendment will clarify requirements and align the requirements with Council’s Community Event Signage Guidelines.
Proposed changes:
The proposal is to amend the existing provisions to improve the flexibility with event signage on Council-owned land. The amendment will assist with upcoming event promotion and streamline the process for event organisers.
The proposed changes are shown in track changes below:
Temporary promotional banners or flags event signage
Note.
Certain other temporary structures are specified as exempt development under Division 3 of Part 2 of State Environmental Planning Policy (Exempt and Complying Development Codes) 2008.
(1) Must be located on Council-owned land or land for which the Council has care, control or management.
(2) Must be for the purposes of promoting a civic or community event (including a public exhibition, a festival, a sporting event, a charity event or the like) to be held in the Council’s local government area.
(3) Must not include advertising of a commercial nature, other than the name of the event’s sponsor or small logo.
(4) Must
have approval in accordance with Council’s
Community Event Signage Guidelines the written approval of the owner of the
land.
(5) Must not be illuminated or reflective.
(6) Must be removed within 2 days after the event.
(7) Must
be located on a designated site identified in
Council’s Community Event Signage Guidelines. not relate
to an event held on more than 3 consecutive days.
(8) Must not be higher than 5m above ground level (existing).
(9) Must not have a surface area of more than 6m2.
(10) Must not be located on or visible from a classified road.
(11) Maximum
1 banner
or flag sign on each designated site, not exceeding 4 banners or flags in total in the Council’s
local government area.
(12) Must be wholly located within the boundaries of the property or, if attached to a building, fence or wall, not project more than 100mm from the building, fence or wall.
(13) Must not obstruct or interfere with traffic signs.
(14) Must
not be permanently fixed to a building, fence, or wall, power pole, tree,
traffic sign or road sign.
(14) Must only be displayed on the fixtures provided at the designated sites.
(15) Must
not be displayed earlier than:
(a) 14 days before the
event, if banner or flag relates to an event held fewer than 3 times in
any calendar year, or
(b) 1
day before the event, if banner or flag relates to an event held 3 or more
times in any calendar year.
Key Consideration:
The State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 (The SEPP) allows temporary event signage on land without the need to lodge a development application. One of the SEPP provisions is the requirement for land owners consent for the site on which the temporary event sign is to be placed. The SEPP provisions do not specifically deal with Council’s process of having dedicated structures on Council-owned land. It is for this reason that the LEP contains specific provisions to allow certain types of event signage to be placed on dedicated structures on Council-owned land without the need to submit a development application. The current provisions still require applicants to obtain land owner consent and this also forms part of the Community Event Signage Guidelines.
The existing LEP provisions are onerous and unclear and often causes confusion for event organisers. It also causes issues with compliance and monitoring of signs.
Council’s Events and Tourism Section has therefore developed Community Event Signage Guidelines which will streamline the process of obtaining consent to erect signs on Council owned land and the proposed changes to the LEP will facilitate a much needed streamlined process for event signage.
The changes to the LEP are considered minor.
Assessment
The amendments have been considered in respect to the benefits for the community and the matters discussed in this report are all reflections of the public interest and community expectations through strategic direction and policy guiding documents. The proposal is supported for the following reasons:
1. Complies with the provisions of the endorsed strategic documents, including the Riverina Murray Regional Plan 2036 and Wagga Wagga Spatial Plan 2013-2043 as demonstrated in the attached assessment report.
2. Meets all relevant Section 9.1 (previously Section 117) Ministerial Directions.
3. Addresses all applicable State Environmental Planning Policies.
4. Facilitates a streamlined approval provides Temporary Event Signage on designated Council sites.
Taking into account the full range of matters that have been considered as part of this assessment, it is considered that an approval of the proposal is reasonable and in the public’s interest. The full assessment report is attached to this report.
Next Steps
To comply with the NSW Department of Planning and Environment guidelines, and to support the planning proposal, Council staff will finalise the draft planning proposal to be submitted for Gateway Determination.
Financial Implications
As this is an internally generated amendment to the Wagga Wagga Local Environmental Plan 2010, the collection of application fees is not required.
Policy and Legislation
Wagga Wagga Local Environmental Plan 2010
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
N/A
Internal / External Consultation
Staff have received support for the proposed amendments from the relevant internal sections of Council.
A Councillor workshop was held on 1 April 2019 where all Councillors were in attendance.
If the proposed amendment is endorsed, public exhibition will be undertaken in accordance with the Gateway Determination.
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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Consult |
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1⇩. |
Planning Proposal Assessment Report |
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Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019 |
RP-3 |
RP-3 Proposed Amendment 15 of the Wagga Wagga Development Control Plan 2010 - Advertising signage in rural areas relating to major recreation facilities
Author: Crystal Golden
Director: Natalie Te Pohe
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Summary: |
This report is to amend the Wagga Wagga Development Control Plan 2010 to provide provisions for advertising signage in rural locations when related to a Recreation Facility (Major).
The proposal was placed on public exhibition as outlined in the report with no submissions being received. The proposal is now referred back to Council for consideration and approval of the amendment. |
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That Council: a note that no submissions were received during the exhibition period for Amendment 15 to the Wagga Wagga Development Control Plan 2010 b adopt Amendment 15 to the Wagga Wagga Development Control Plan 2010 c notify the Amendment in the local newspaper with the Amendment coming into force on the date it is notified |
Report
Council is currently undertaking a review of the Wagga Wagga Development Control Plan 2010 (DCP) with the aim to rewrite the DCP due to inconsistencies and difficulties experienced with interpreting the provisions. The rewrite will align the DCP with recent strategic documents, guides and directives.
The DCP rewrite is an extensive project and due to the timeframes associated with a rewrite, an interim amendment has been prepared to address pressing issues that need immediate attention.
At the Ordinary Council meeting on 29 January 2019, Council indicated support of Amendment 15 to the Wagga Wagga Development Control Plan 2010 and agreed to place it on public exhibition from 2 February to 1 March 2019 (inclusive) and invite public submissions on the amendment until 15 March 2019. No submissions were received during the public consultation period.
Below are the details of the proposed amendment:
Advertising signs in rural areas relating to a Recreation Facility (Major)
The proposal is to include provisions for advertising signage in rural locations Recreation Facility (Major) under section 2.4 of the DCP.
State Environmental Planning Policy No 64 – Advertising and Signage (the SEPP), Clause 6, advises that the SEPP applies to all signage that:
(a) can be displayed with or without development consent under another environmental planning instrument that applies to the signage, and
(b) is visible from any public place or public reserve, except as provided by that Policy.
The intention of the proposed controls is to allow advertisements that provide information about the sponsors of teams or organisations using a recreation facility, or about the products of those sponsors provided the signage faces toward the public arena or seating areas and not towards any public road.
Full information regarding the content of the proposed sign, including the proposed size and colour of the lettering / wording in the advertisement and the colours on the background of the sign is not proposed to be required. This is due to the potential for sponsors and advertisers to change on a regular basis and it would be inefficient to require a modification of consent each time signage was changed.
The proposed controls are as detailed below:
Advertising signs in rural areas relating to Recreation Facility (Major)
This section should be read in conjunction with the provisions of State Environmental Planning Policy No. 64 – Advertising and Signage (SEPP 64) and any relevant State Code.
C71 The advertisement(s) provides information about the sponsors of teams or organisations using the recreation facility or about the products of those sponsors.
C72 The advertisement(s) face towards the public arena or seating areas and not towards any public road.
C73 The advertisement signage shall not exceed 2.1m in height above the surrounding ground level.
C74 The advertisement(s) shall not be illuminated by internal light.
C75 The siting and design of the signage on the property should ensure that amenity and visual impacts to adjoining properties are kept to a minimum.
C76 The siting and design of the signage on the property should be sympathetic to the existing character of the area and approved use on the site.
Note:
The following is to be submitted to Council in conjunction with a Development Application for advertising signage:
(a) A site plan (i.e. at a 1:100 or 1:200 scale) showing the exact location of the proposed advertising signage or structure.
(b) A fully dimensioned sketch of the proposed advertising sign or structure (i.e. at a 1:50 scale or 1:100 scale) which shows the full dimensions of the signage:
(i) Total areas of the proposed sign.
(ii) Maximum height of the sign.
(iii) Height of the lowest part of the sign above finished ground level.
(iv) Design details on how the advertising sign or structure will be supported.
If adopted, the proposed changes will be included in the DCP.
Financial Implications
As this is an internally generated amendment to the DCP 2010, the collection of application fees is not required.
Policy and Legislation
State Environmental Planning Policy No. 64 – Advertising and Signage
Wagga Wagga Development Control Plan 2010
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
N/A
Internal / External Consultation
Staff have received support for the proposed amendments from the relevant internal sections of Council.
The proposed amendment was placed on public exhibition from 2 February to 1 March 2019 (inclusive) and invited public submissions on the amendment until 15 March 2019. No public submissions were received.
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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Consult |
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Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019. RP-4
RP-4 Financial Performance Report as at 31 March 2019
Author: Carolyn Rodney
Director: Natalie Te Pohe
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Summary: |
This report is for Council to consider and approve the proposed 2018/19 budget variations required to manage the 2018/19 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 March 2019. |
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That Council: a approve the proposed 2018/19 budget variations for the month ended 31 March 2019 and note the balanced budget position as presented in this report b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c note details of the external investments as at 31 March 2019 in accordance with section 625 of the Local Government Act 1993 |
Report
Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 March 2019. Proposed budget variations are detailed in this report for Council’s consideration and adoption.
Council has experienced a positive monthly investment performance for the month of March, when compared to budget. This is mainly due to a higher than anticipated portfolio balance and strong performance of Councils Managed Fund and Floating Rate Notes.
Key Performance Indicators
OPERATING INCOME
Total operating income is 75% of approved budget, which is tracking on budget for the end of March (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 89%.
OPERATING EXPENSES
Total operating expenditure is 71% of approved budget and is tracking close to the budget for the full financial year.
CAPITAL INCOME
Total capital income is 51% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.
CAPITAL EXPENDITURE
Total capital expenditure including commitments is 88% of approved budget. The significant increase from what was reported in February’s Financial Performance Report of 33% is a result of the transfer of $69M of capital works budgets from the 2018/19 financial year to the 2019/20 and 2020/21 financial years as part of the Capital Works Reset Report adopted at the 25 March 2019 Council meeting.
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WAGGA WAGGA
CITY COUNCIL |
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CONSOLIDATED STATEMENT |
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ORIGINAL |
BUDGET ADJ |
APPROVED BUDGET |
YTD ACTUAL EXCL COMMT'S 2018/19 |
COMMT'S 2018/19 |
YTD ACTUAL + COMMT'S |
YTD % OF BUD |
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Revenue |
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Rates & Annual Charges |
(66,609,093) |
0 |
(66,609,093) |
(50,355,790) |
0 |
(50,355,790) |
76% |
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User Charges & Fees |
(26,844,544) |
361,404 |
(26,483,140) |
(18,597,600) |
0 |
(18,597,600) |
70% |
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Interest & Investment Revenue |
(2,917,452) |
(764,199) |
(3,681,651) |
(3,380,988) |
0 |
(3,380,988) |
92% |
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Other Revenues |
(2,983,104) |
(332,402) |
(3,315,506) |
(2,732,666) |
0 |
(2,732,666) |
82% |
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Operating Grants & Contributions |
(13,284,867) |
3,453,922 |
(9,830,944) |
(7,054,810) |
0 |
(7,054,810) |
72% |
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Capital Grants & Contributions |
(36,517,290) |
15,768,543 |
(20,748,747) |
(11,694,381) |
0 |
(11,694,381) |
56% |
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Total Revenue |
(149,156,350) |
18,487,268 |
(130,669,082) |
(93,816,234) |
0 |
(93,816,234) |
72% |
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Expenses
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Employee Benefits & On-Costs |
44,786,608 |
333,470 |
45,120,078 |
30,420,912 |
8,665 |
30,429,577 |
67% |
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Borrowing Costs |
3,752,580 |
(121,277) |
3,631,304 |
2,639,841 |
0 |
2,639,841 |
73% |
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Materials & Contracts |
32,384,231 |
6,226,531 |
38,610,762 |
23,166,537 |
3,594,705 |
26,761,242 |
69% |
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Depreciation & Amortisation |
35,418,997 |
0 |
35,418,997 |
26,564,247 |
0 |
26,564,247 |
75% |
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Other Expenses |
12,125,204 |
(2,314,984) |
9,810,220 |
7,568,758 |
86,171 |
7,654,928 |
78% |
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Total Expenses |
128,467,621 |
4,123,740 |
132,591,361 |
90,360,296 |
3,689,540 |
94,049,836 |
71% |
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Net Operating (Profit)/Loss |
(20,688,729) |
22,611,009 |
1,922,279 |
(3,455,938) |
3,689,540 |
233,602 |
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Net Operating (Profit)/Loss before Capital Grants & Contributions |
15,828,561 |
6,842,466 |
22,671,027 |
8,238,443 |
3,689,540 |
11,927,983 |
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Capital / Reserve Movements |
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Capital Exp - Renewals |
33,460,752 |
(8,288,178) |
32,792,575 |
15,719,664 |
15,070,736 |
30,790,399 |
94% |
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Capital Exp - New Projects |
32,626,087 |
(17,490,786) |
15,135,301 |
9,284,191 |
2,781,057 |
12,065,248 |
80% |
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Capital Exp - Project Concepts |
23,554,733 |
(15,214,826) |
719,907 |
91,549 |
26,320 |
117,869 |
16% |
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Loan Repayments |
3,129,777 |
(225,924) |
2,903,853 |
2,177,890 |
0 |
2,177,890 |
75% |
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New Loan Borrowings |
(6,108,672) |
1,503,878 |
(4,604,793) |
0 |
0 |
0 |
0% |
|
Sale of Assets |
(952,795) |
(2,701,703) |
(3,654,498) |
(613,992) |
(72,250) |
(686,242) |
19% |
|
Net Movements Reserves |
(29,602,157) |
19,806,530 |
(9,795,626) |
0 |
0 |
0 |
0% |
|
Total Cap/Res Movements |
56,107,727 |
(22,611,009) |
33,496,718 |
26,659,301 |
17,805,863 |
44,465,164 |
|
|
|
|||||||
|
|
ORIGINAL |
BUDGET ADJ |
APPROVED
BUDGET |
YTD ACTUAL EXCL COMMT'S 2018/19 |
COMMT'S 2018/19 |
YTD ACTUAL +
COMMT'S |
YTD % OF BUD |
|
Net Result after Depreciation |
35,418,997 |
0 |
35,418,997 |
23,203,363 |
21,495,404 |
44,698,766 |
|
|
|
|||||||
|
Add back Depreciation Expense |
35,418,997 |
0 |
35,418,997 |
26,564,247 |
0 |
26,564,247 |
75% |
|
|
|||||||
|
Cash Budget (Surplus)/Deficit |
0 |
0 |
0 |
(3,360,885) |
21,495,404 |
18,134,519 |
|
Revised Budget Result - Surplus/(Deficit) |
$’000s |
|
Original 2018/19 Budget Result as adopted by Council Total Budget Variations approved to date Budget variations for March 2019 |
$0 $0 $0 |
|
Proposed revised budget result for 31 March 2019 |
$0 |
The proposed Budget Variations to 31 March 2019 are listed below:
|
Budget Variation |
Amount |
Funding Source |
Net Impact Fav/ (Unfav) |
||||
|
1 – Community Leadership and Collaboration |
|||||||
|
2019 NSW Training Awards - Sponsorship |
$600 |
People & Culture Operational Budget ($600) |
Nil |
||||
|
As part of Council’s commitment to Vocational Education and Training (VET) and its own trainees and apprentices, Council Officers have considered that sponsorship to the value of $600 for the 2019 NSW Training Awards – Riverina-Murray Presentation Evening is an important element in demonstrating our commitment to further education for our own staff and the importance of VET in the community. This event will be held on 14 June 2019. |
|
||||||
|
Underground Depot Fuel Tank Report - Consultancy |
$50K |
Plant Replacement Reserve ($50K) |
Nil |
||||
|
The Underground Depot Fuel Tanks were installed at the depot in the early 1990’s and are at the end of their useful life. Funds are now required for an expert consultant to be engaged to provide a report on the condition of these tanks and the timeframe for their replacement. It is proposed to fund the variation from the Plant Replacement Reserve. |
|
||||||
|
Procure to Pay - Automated Workflow Project |
$50K |
Corporate Hardware Purchases ($15K) Fleet Services Operational Savings ($35K) |
Nil |
||||
|
Council’s Procure to Pay Automated Workflow project was scheduled for completion this financial year. The project’s objective is to move to a paperless environment from purchasing (purchase orders and inventory management) right through to the approval to pay. There was initially $50K allocated to this project from Council’s annual Corporate Applications budget, however the quote has outlined additional funding of $50K required for the project. It is proposed to fund the additional amount from IT Corporate Hardware purchases and Fleet operational savings. Due to the additional funds required, this has resulted in this project now being rescheduled to commence in November 2019 (after the completion of the 2018/19 end of financial year). Estimated completion: April 2020 |
|
||||||
|
2 – Safe and Healthy Community |
|||||||
|
Ladysmith and Brucedale Toilets |
$107K |
Rural Fire Service Contribution ($107K) |
Nil |
||||
|
Initial funding advice was received from the Rural Fire Service (RFS) for the installation of toilets at Ladysmith for $30K which was previously reported to Council. A further $27K has since been approved by RFS once final scope and designs for the project were completed. The Brucedale Hall RFS toilets approved RFS funding has been advised at $80K. This brings the total combined budgets to $137K for the two toilet installation projects. Estimated completion: 30 June 2019 |
|
||||||
|
Robertson Oval Shed Extension |
$13K |
Parks Open Space Maintenance Savings ($13K) |
Nil |
||||
|
Funds are required for the extension of the existing shed at Robertson Oval due to increased storage requirements. It is proposed to fund the variation from existing Parks maintenance operational savings.
|
|
||||||
|
Wagga Junior State Cup Touch Carnival - Traffic Control |
$39K |
NSW Touch Contribution ($10K) Parks & Recreation Operational Savings ($12K) Infrastructure Planning Operational Savings ($5K) Urban Sealed Roads Maintenance ($12K) |
Nil |
||||
|
Funds were required for the provision of Traffic Control and Variable Message Boards for the three-day NSW Touch Junior State Cup Southern Conference held at Jubilee Park in February 2019. It is proposed to fund these works a from a contribution from NSW Touch, along with identified savings in existing operational budgets. |
|
||||||
|
3 – Growing Economy |
|||||||
|
Wiradjuri Walking Track Promotion |
$25K |
NSW Department of Industry – Crown Lands Contribution ($25K) |
Nil |
||||
|
Council has been successful in securing a NSW Department of Industry – Crown Lands contribution towards the Wiradjuri Walking Track. These funds are to be used to improve conditions and safety of the walking track between Marrambidya Wetlands and Gobbagombalin Bridge and to update and design a new map and promotional brochure for visitors and residents. Estimated Completion: 30 June 2019 |
|
||||||
|
Bomen RIFL Stage 2 |
$59K |
Additional Interest on Investments Income ($59K) |
Nil |
||||
|
Funds of $59K are required for additional reference design engineering services as part of the reference design and costing phase relating to Stage 2 of the Riverina Intermodal Freight and Logistics Hub (RIFL) Hub project. It is proposed to fund this variation from additional interest on investments income due to the recently adopted Capital Works Reset Report which has resulted in an increased investment portfolio balance as the expenditure for a number of large projects has been deferred to next financial year.
|
|
||||||
|
Airport Screening, Building and Lighting Maintenance |
$45K |
Airport Marketing & Promotions ($15K) Airport Security ($10K) Airport Conferences/Seminars ($10K) Airport Security Screening Materials ($10K) |
Nil |
||||
|
It is proposed to reallocate existing Airport budgets to correctly reflect the maintenance requirements of the Airport lighting, buildings and screening equipment. The maintenance is required to ensure that the Airport is compliant with Work Health & Safety and Security regulations. |
|
||||||
|
4 – Community Place and Identity |
|||||||
|
Wagga Community Directory Subscription |
$18K |
Social Planning ($12K) Economic Development ($5K) Information Technology Services ($1K) |
Nil |
||||
|
These funds are required to replace the current community directory to be a more responsive and accessible platform that will include an online searchable database that is updated regularly. This directory will also be able to be printed in hard copy on demand. An initial two-year membership to the Wagga Wagga Community Directory platform is recommended. This community directory will provide up to date information for all community members relating to education, health, recreation, community and cultural services groups and organisations within the Wagga Wagga Local Government Area. It is proposed to fund the variation from various budgets including Information technology services, economic development and social planning in 2018/19 and 2019/20. This action will also respond to item 4.1 in Council’s Disability Inclusion Action Plan – ‘community directory is an accessible format and includes information on services for people with disabilities’. This item is due for implementation by 30 June 2019. |
|
||||||
|
Danny Green ‘Stop the Coward’s Punch’ Event |
$7K |
Generic Projects Reserve ($7K) |
Nil |
||||
|
A request has been received by the event organisers for Council to sponsor the “Danny Green ‘Stop the Coward’s Punch’ night” being held at the Wagga RSL Club on 19 July 2019. The campaign is focused on the ‘Coward Punch’ and highlights the effects of violence on the victim, the perpetrator and their families. Please see the request which is attached to this report. The event is costing $16K, with proposed Council support of $7K to be funded from the Generic Projects Reserve. |
|
||||||
|
5 – The Environment |
|||||||
|
Dedicated Family Room – Civic Centre |
$21K |
Operational Savings - Internal Audit ($7K) General Manager ($8K) People & Culture ($6K) |
Nil |
||||
|
It is proposed to construct a dedicated small family room on the ground level of the Civic Centre located across from the Art Gallery. The space will be available for parents and caregivers to feed their children in a private, quiet area. The space will be accessible for both the public and council staff. Funds have been sourced from a number of small operational budgets across Council. Project completion: June 2019 |
|
||||||
|
|
Nil |
||||||
Current Restrictions
|
RESERVES SUMMARY |
|||||
|
31 MARCH 2019 |
|||||
|
|
CLOSING BALANCE 2017/18 |
ADOPTED RESERVE TRANSFERS 2018/19 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 25.03.19 |
PROPOSED CHANGES for Council Resolution |
REVISED BALANCE |
|
|
|
|
|
|
|
|
Externally Restricted |
|
|
|
|
|
|
Developer Contributions - Sect 7.11 |
(19,959,750) |
7,405,683 |
(8,600,227) |
|
(21,154,294) |
|
Developer Contributions - Sect 7.12 |
(465,272) |
358,500 |
112,629 |
|
5,857 |
|
Developer Contributions – S/Water DSP S64 |
(5,478,298) |
500,000 |
(823,831) |
|
(5,802,128) |
|
Sewer Fund |
(26,204,212) |
4,267,364 |
(6,053,797) |
|
(27,990,645) |
|
Solid Waste |
(20,184,154) |
9,600,364 |
(8,383,353) |
|
(18,967,142) |
|
Specific Purpose Grants |
(3,519,384) |
0 |
3,519,384 |
|
0 |
|
SRV Levee |
(2,847,382) |
1,807,667 |
(798,197) |
|
(1,837,912) |
|
Stormwater Levy |
(3,167,296) |
162,032 |
(97,159) |
|
(3,102,423) |
|
Total Externally Restricted |
(81,825,747) |
24,101,610 |
(21,124,550) |
0 |
(78,848,687) |
|
|
|
||||
|
Internally Restricted |
|
||||
|
Airport |
(63,685) |
(158,452) |
(25,598) |
(247,735) |
|
|
Art Gallery |
(49,209) |
13,262 |
0 |
(35,947) |
|
|
Ashmont Community Facility |
(6,000) |
(1,500) |
0 |
(7,500) |
|
|
Bridge Replacement |
(201,972) |
(100,000) |
0 |
(301,972) |
|
|
CBD Carparking Facilities |
(863,695) |
160,302 |
(59,501) |
(762,894) |
|
|
CCTV |
(74,476) |
(10,000) |
0 |
(84,476) |
|
|
Cemetery Perpetual |
(65,479) |
(129,379) |
103,758 |
(91,100) |
|
|
Cemetery |
(452,507) |
420 |
79,947 |
(372,141) |
|
|
Civic Theatre Operating |
0 |
(55,000) |
24,485 |
(30,515) |
|
|
Civic Theatre Technical Infrastructure |
(92,585) |
(50,000) |
63,711 |
(78,875) |
|
|
Civil Projects |
(155,883) |
0 |
0 |
(155,883) |
|
|
Community Amenities |
(76,763) |
0 |
0 |
(76,763) |
|
|
Community Works |
(61,888) |
(59,720) |
0 |
|
(121,608) |
|
Council Election |
(255,952) |
(76,333) |
44,045 |
(288,240) |
|
|
Emergency Events |
(220,160) |
0 |
29,000 |
(191,160) |
|
|
Employee Leave Entitlements |
(3,322,780) |
0 |
0 |
|
(3,322,780) |
|
Environmental Conservation |
(131,351) |
20,295 |
0 |
|
(111,056) |
|
Estella Community Centre |
(230,992) |
178,519 |
(178,519) |
|
(230,992) |
|
Event Attraction Reserve |
0 |
0 |
(4,421) |
|
(4,421) |
|
Family Day Care |
(320,364) |
75,366 |
(1,556) |
|
(246,555) |
|
Fit for the Future |
(5,340,222) |
4,444,014 |
(3,637,770) |
|
(4,533,978) |
|
Generic Projects Saving |
(1,056,917) |
150,000 |
115,306 |
7,000 |
(784,611) |
|
Glenfield Community Centre |
(19,704) |
(2,000) |
0 |
|
(21,704) |
|
Grants Commission |
(5,199,163) |
0 |
5,199,163 |
|
0 |
|
Grassroots Cricket |
(70,992) |
0 |
0 |
|
(70,992) |
|
Gravel Pit Restoration |
(767,509) |
0 |
0 |
|
(767,509) |
RESERVES SUMMARY
|
|||||
|
31 MARCH 2019 |
|||||
|
|
CLOSING BALANCE 2017/18 |
ADOPTED RESERVE TRANSFERS 2018/19 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 25.03.19 |
PROPOSED CHANGES for Council Resolution |
REVISED BALANCE |
|
Gurwood Street Property |
(50,454) |
0 |
0 |
|
(50,454) |
|
Information Services |
(369,113) |
77,858 |
73,406 |
|
(217,850) |
|
Infrastructure Replacement |
(193,634) |
(68,109) |
(62,934) |
|
(324,677) |
|
Insurance Variations |
(28,644) |
0 |
(71,603) |
|
(100,246) |
|
Internal Loans |
(518,505) |
(631,470) |
(680,576) |
|
(1,830,551) |
|
Lake Albert Improvements |
(62,349) |
(21,563) |
64,054 |
|
(19,858) |
|
LEP Preparation |
(3,895) |
0 |
1,350 |
|
(2,545) |
|
Livestock Marketing Centre |
(5,724,767) |
(1,146,762) |
1,166,384 |
|
(5,705,146) |
|
Museum Acquisitions |
(39,378) |
0 |
0 |
|
(39,378) |
|
Oasis Building Renewal |
(209,851) |
(85,379) |
3,000 |
|
(292,230) |
|
Oasis Plant |
(1,140,543) |
390,000 |
(481,652) |
|
(1,232,195) |
|
Parks & Recreation Projects |
(79,648) |
49,500 |
0 |
|
(30,148) |
|
Pedestrian River Crossing |
(10,775) |
0 |
10,775 |
|
0 |
|
Plant Replacement |
(3,935,062) |
253,958 |
1,043,434 |
50,000 |
(2,587,671) |
|
Playground Equipment Replacement |
(164,784) |
69,494 |
0 |
|
(95,290) |
|
Project Carryovers |
(2,006,338) |
402,808 |
914,760 |
|
(688,770) |
|
Public Art |
(208,754) |
30,300 |
64,997 |
|
(113,457) |
|
Robertson Oval Redevelopment |
(92,151) |
0 |
0 |
|
(92,151) |
|
Senior Citizens Centre |
(15,627) |
(2,000) |
0 |
|
(17,627) |
|
Sister Cities |
(36,328) |
(10,000) |
0 |
|
(46,328) |
|
Stormwater Drainage |
(180,242) |
0 |
22,000 |
|
(158,242) |
|
Strategic Real Property |
(475,000) |
401,305 |
(395,655) |
|
(469,350) |
|
Street Lighting Replacement |
(74,755) |
0 |
18,206 |
|
(56,549) |
|
Subdivision Tree Planting |
(582,108) |
40,000 |
0 |
|
(542,108) |
|
Sustainable Energy |
(588,983) |
95,000 |
4,470 |
|
(489,512) |
|
Traffic Committee |
(21,930) |
0 |
20,138 |
|
(1,792) |
|
Unexpended External Loans |
(841,521) |
0 |
841,521 |
|
0 |
|
Workers Compensation |
(40,000) |
0 |
(53,251) |
|
(93,251) |
|
Total Internally Restricted |
(36,795,390) |
4,244,732 |
4,254,872 |
57,000 |
(28,238,786) |
|
|
|
|
|
|
|
|
Total Restricted |
(118,621,137) |
28,346,342 |
(16,869,678) |
57,000 |
(107,087,473) |
Long Term Financial Plan – Projected Surplus/ (Deficit) Result – 2018/19 to 2027/28
The 10 year Projected Surplus/ (Deficit) Result graph has not been included for the March 2019 quarter due to the existing budgets for the Long Term Financial Plan currently being developed as part of the 2020/29 budget process.
Investment Summary as at 31 March 2019
In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:
|
Institution |
Rating |
Closing Balance |
Closing Balance |
March |
March |
Investment |
Maturity |
Term |
|
Short Term Deposits |
|
|
|
|
|
|
|
|
|
AMP |
A- |
2,000,000 |
2,000,000 |
2.95% |
1.44% |
1/06/2018 |
31/05/2019 |
12 |
|
AMP |
A- |
1,000,000 |
1,000,000 |
2.95% |
0.72% |
17/05/2018 |
17/05/2019 |
12 |
|
Police Credit Union |
NR |
2,000,000 |
2,000,000 |
2.86% |
1.44% |
28/05/2018 |
28/05/2019 |
12 |
|
Westpac |
AA- |
1,000,000 |
1,000,000 |
2.80% |
0.72% |
28/06/2018 |
28/06/2019 |
12 |
|
Australian Military Bank |
NR |
1,000,000 |
1,000,000 |
3.01% |
0.72% |
16/07/2018 |
16/07/2019 |
12 |
|
Bankwest |
AA- |
2,000,000 |
2,000,000 |
2.76% |
1.44% |
31/08/2018 |
23/04/2019 |
8 |
|
Australian Military Bank |
NR |
1,000,000 |
1,000,000 |
2.86% |
0.72% |
7/09/2018 |
8/07/2019 |
10 |
|
AMP |
A- |
0 |
1,000,000 |
3.00% |
0.72% |
6/03/2019 |
2/09/2019 |
6 |
|
AMP |
A- |
0 |
1,000,000 |
3.00% |
0.72% |
6/03/2019 |
2/12/2019 |
9 |
|
Total Short Term Deposits |
|
10,000,000 |
12,000,000 |
2.90% |
8.64% |
|
|
|
|
At Call Accounts |
|
|
|
|
|
|
|
|
|
NAB |
AA- |
2,133,724 |
696,048 |
1.50% |
0.50% |
N/A |
N/A |
N/A |
|
NAB |
AA- |
15,837,974 |
12,562,844 |
2.19% |
9.05% |
N/A |
N/A |
N/A |
|
Total At Call Accounts |
|
17,971,698 |
13,258,892 |
2.15% |
9.55% |
|
|
|
|
Medium Term Deposits |
|
|
|
|
|
|
|
|
|
RaboBank |
A+ |
1,000,000 |
1,000,000 |
3.16% |
0.72% |
5/06/2017 |
6/06/2022 |
60 |
|
ING Bank |
A |
3,000,000 |
3,000,000 |
2.75% |
2.16% |
24/08/2017 |
26/08/2019 |
24 |
|
ME Bank |
BBB |
2,000,000 |
2,000,000 |
4.28% |
1.44% |
2/09/2014 |
2/09/2019 |
60 |
|
Rabobank |
A+ |
1,000,000 |
1,000,000 |
4.10% |
0.72% |
5/12/2014 |
5/12/2019 |
60 |
|
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
3.10% |
1.44% |
7/07/2017 |
7/07/2020 |
36 |
|
AMP |
A- |
2,000,000 |
2,000,000 |
3.00% |
1.44% |
2/08/2018 |
3/02/2020 |
18 |
|
Newcastle Permanent |
BBB |
1,000,000 |
1,000,000 |
3.00% |
0.72% |
12/08/2016 |
12/08/2019 |
36 |
|
Rabobank |
A+ |
1,000,000 |
1,000,000 |
3.20% |
0.72% |
25/08/2016 |
25/08/2021 |
60 |
|
Newcastle Permanent |
BBB |
1,000,000 |
1,000,000 |
3.00% |
0.72% |
31/08/2016 |
30/08/2019 |
36 |
|
Westpac |
AA- |
3,000,000 |
3,000,000 |
2.96% |
2.16% |
10/03/2017 |
10/03/2022 |
60 |
|
Auswide |
BBB- |
2,000,000 |
2,000,000 |
2.95% |
1.44% |
5/10/2018 |
6/10/2020 |
24 |
|
ING Bank |
A |
1,000,000 |
1,000,000 |
2.92% |
0.72% |
16/10/2017 |
16/10/2019 |
24 |
|
ING Bank |
A |
2,000,000 |
2,000,000 |
2.92% |
1.44% |
6/11/2017 |
6/11/2019 |
24 |
|
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
3.35% |
1.44% |
3/01/2018 |
4/01/2022 |
48 |
|
ING Bank |
A |
1,000,000 |
1,000,000 |
2.80% |
0.72% |
5/01/2018 |
6/01/2020 |
24 |
|
Police Credit Union |
NR |
2,000,000 |
2,000,000 |
3.05% |
1.44% |
29/10/2018 |
29/10/2020 |
24 |
|
Australian Military Bank |
NR |
1,000,000 |
1,000,000 |
2.95% |
0.72% |
29/05/2018 |
29/05/2020 |
24 |
|
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
3.50% |
0.72% |
1/06/2018 |
1/06/2022 |
48 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
3.02% |
1.44% |
28/06/2018 |
28/06/2021 |
36 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
2.88% |
1.44% |
28/06/2018 |
29/06/2020 |
24 |
|
ING Bank |
A |
2,000,000 |
2,000,000 |
2.86% |
1.44% |
16/08/2018 |
17/08/2020 |
24 |
|
BOQ |
BBB+ |
3,000,000 |
3,000,000 |
3.25% |
2.16% |
28/08/2018 |
29/08/2022 |
48 |
|
ING Bank |
A |
3,000,000 |
3,000,000 |
2.85% |
2.16% |
30/08/2018 |
14/09/2020 |
24 |
|
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
3.10% |
0.72% |
16/10/2018 |
18/10/2021 |
36 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
3.05% |
1.44% |
13/11/2018 |
15/11/2021 |
36 |
|
Police Credit Union |
NR |
1,000,000 |
1,000,000 |
3.07% |
0.72% |
20/11/2018 |
20/11/2020 |
24 |
|
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
3.30% |
0.72% |
20/11/2018 |
21/11/2022 |
48 |
|
Institution |
Rating |
Closing Balance |
Closing Balance |
March |
March |
Investment |
Maturity |
Term |
|
ING Bank |
A |
2,000,000 |
2,000,000 |
2.93% |
1.44% |
29/11/2018 |
30/11/2020 |
24 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
3.01% |
1.44% |
30/11/2018 |
30/11/2021 |
36 |
|
Bendigo-Adelaide |
BBB+ |
1,000,000 |
1,000,000 |
3.25% |
0.72% |
30/11/2018 |
30/11/2022 |
48 |
|
CUA |
BBB |
2,000,000 |
2,000,000 |
3.02% |
1.44% |
5/12/2018 |
7/12/2020 |
24 |
|
Newcastle Permanent |
BBB |
2,000,000 |
2,000,000 |
3.05% |
1.44% |
8/02/2019 |
8/02/2022 |
36 |
|
ING Bank |
A |
1,000,000 |
1,000,000 |
2.82% |
0.72% |
22/02/2019 |
22/02/2021 |
24 |
|
Total Medium Term Deposits |
|
56,000,000 |
56,000,000 |
3.08% |
40.33% |
|
|
|
|
Floating Rate Notes - Senior Debt |
|
|
|
|
|
|
|
|
|
BOQ |
BBB+ |
2,015,000 |
2,006,000 |
BBSW + 110 |
1.44% |
5/08/2014 |
24/06/2019 |
58 |
|
Bendigo-Adelaide |
BBB+ |
1,006,565 |
1,009,134 |
BBSW + 110 |
0.73% |
18/08/2015 |
18/08/2020 |
60 |
|
Bendigo-Adelaide |
BBB+ |
1,006,565 |
1,009,134 |
BBSW + 110 |
0.73% |
28/09/2015 |
18/08/2020 |
59 |
|
Newcastle Permanent |
BBB |
1,007,494 |
0 |
0.00% |
0.00% |
22/03/2016 |
22/03/2019 |
36 |
|
CUA |
BBB |
2,013,748 |
1,999,672 |
BBSW + 160 |
1.44% |
1/04/2016 |
1/04/2019 |
36 |
|
AMP |
A- |
1,007,024 |
1,008,334 |
BBSW + 135 |
0.73% |
24/05/2016 |
24/05/2021 |
60 |
|
BOQ |
BBB+ |
1,513,131 |
1,517,976 |
BBSW + 117 |
1.09% |
26/10/2016 |
26/10/2020 |
48 |
|
Teachers Mutual |
BBB |
1,508,693 |
1,512,951 |
BBSW + 140 |
1.09% |
28/10/2016 |
28/10/2019 |
36 |
|
ANZ |
AA- |
1,007,574 |
1,012,104 |
BBSW + 100 |
0.73% |
7/03/2017 |
7/03/2022 |
60 |
|
CUA |
BBB |
758,043 |
753,836 |
BBSW + 130 |
0.54% |
20/03/2017 |
20/03/2020 |
36 |
|
Heritage Bank |
BBB+ |
603,699 |
605,576 |
BBSW + 130 |
0.44% |
4/05/2017 |
4/05/2020 |
36 |
|
Teachers Mutual |
BBB |
1,010,614 |
1,006,115 |
BBSW + 142 |
0.72% |
29/06/2017 |
29/06/2020 |
36 |
|
NAB |
AA- |
3,026,952 |
3,018,915 |
BBSW + 90 |
2.17% |
5/07/2017 |
5/07/2022 |
60 |
|
Suncorp-Metway |
A+ |
1,003,225 |
1,008,354 |
BBSW + 97 |
0.73% |
16/08/2017 |
16/08/2022 |
60 |
|
Westpac |
AA- |
2,006,990 |
2,016,308 |
BBSW + 81 |
1.45% |
30/10/2017 |
27/10/2022 |
60 |
|
ME Bank |
BBB |
1,506,893 |
1,512,066 |
BBSW + 125 |
1.09% |
9/11/2017 |
9/11/2020 |
36 |
|
NAB |
AA- |
1,999,172 |
2,010,450 |
BBSW + 80 |
1.45% |
10/11/2017 |
10/02/2023 |
63 |
|
ANZ |
AA- |
1,502,273 |
1,509,563 |
BBSW + 77 |
1.09% |
18/01/2018 |
18/01/2023 |
60 |
|
Bendigo-Adelaide |
BBB+ |
500,948 |
503,557 |
BBSW + 105 |
0.36% |
25/01/2018 |
25/01/2023 |
60 |
|
Newcastle Permanent |
BBB |
1,503,743 |
1,509,773 |
BBSW + 140 |
1.09% |
6/02/2018 |
6/02/2023 |
60 |
|
Westpac |
AA- |
1,997,132 |
2,008,650 |
BBSW + 83 |
1.45% |
6/03/2018 |
6/03/2023 |
60 |
|
UBS |
A+ |
1,993,432 |
1,999,752 |
BBSW + 90 |
1.44% |
8/03/2018 |
8/03/2023 |
60 |
|
Heritage Bank |
BBB+ |
1,410,072 |
1,403,205 |
BBSW + 123 |
1.01% |
29/03/2018 |
29/03/2021 |
36 |
|
ME Bank |
BBB |
1,608,728 |
1,614,726 |
BBSW + 127 |
1.16% |
17/04/2018 |
16/04/2021 |
36 |
|
ANZ |
AA- |
2,004,170 |
2,014,788 |
BBSW + 93 |
1.45% |
9/05/2018 |
9/05/2023 |
60 |
|
NAB |
AA- |
2,002,510 |
2,013,568 |
BBSW + 90 |
1.45% |
16/05/2018 |
16/05/2023 |
60 |
|
CBA |
AA- |
2,003,810 |
2,014,048 |
BBSW + 93 |
1.45% |
16/08/2018 |
16/08/2023 |
60 |
|
Bank Australia |
BBB |
752,981 |
754,811 |
BBSW + 130 |
0.54% |
30/08/2018 |
30/08/2021 |
36 |
|
CUA |
BBB |
600,952 |
603,229 |
BBSW + 125 |
0.43% |
6/09/2018 |
6/09/2021 |
36 |
|
AMP |
A- |
1,497,864 |
1,500,144 |
BBSW + 108 |
1.08% |
10/09/2018 |
10/09/2021 |
36 |
|
NAB |
AA- |
2,009,710 |
2,006,590 |
BBSW + 93 |
1.44% |
26/09/2018 |
26/09/2023 |
60 |
|
Bendigo-Adelaide |
BBB+ |
1,005,315 |
1,009,016 |
BBSW + 101 |
0.73% |
19/10/2018 |
19/01/2022 |
39 |
|
CBA |
AA- |
3,034,722 |
3,053,919 |
BBSW + 113 |
2.20% |
11/01/2019 |
11/01/2024 |
60 |
|
Westpac |
AA- |
3,030,672 |
3,050,559 |
BBSW + 114 |
2.20% |
24/01/2019 |
24/04/2024 |
63 |
|
ANZ |
AA- |
2,519,010 |
2,535,058 |
BBSW + 110 |
1.83% |
8/02/2019 |
8/02/2024 |
60 |
|
NAB |
AA- |
2,006,630 |
2,019,128 |
BBSW + 104 |
1.45% |
26/02/2019 |
26/02/2024 |
60 |
|
Total Floating Rate Notes - Senior Debt |
|
56,986,054 |
56,131,009 |
|
40.42% |
|
|
|
|
Managed Funds |
|
|
|
|
|
|
|
|
|
NSW Tcorp |
NR |
1,463,864 |
1,478,312 |
0.99% |
1.06% |
17/03/2014 |
1/03/2024 |
119 |
|
Institution |
Rating |
Closing Balance |
Closing Balance |
March |
March |
Investment |
Maturity |
Term |
|
Total Managed Funds |
|
1,463,864 |
1,478,312 |
0.99% |
1.06% |
|
|
|
|
TOTAL
CASH ASSETS, CASH |
|
142,421,616 |
138,868,212 |
|
100.00% |
|
|
|
|
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK |
|
3,647,264 |
3,444,932 |
|
|
|
|
|
|
TOTAL
WWCC CASH ASSETS, CASH |
|
138,774,352 |
135,423,280 |
|
|
|
|
|
Council’s investment portfolio is dominated by Term Deposits, equating to approximately 49% of the portfolio across a broad range of counterparties. Cash equates to 10%, with Floating Rate Notes (FRNs) around 40% and growth funds around 1% of the portfolio.
Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.
All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:
Investment Portfolio Balance
MONTHLY INVESTMENT MOVEMENTS
Redemptions/Sales – Council redeemed the following investment securities during March 2019:
|
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
|
Newcastle Permanent Floating Rate Note |
$1M |
3 years |
BBSW + 160 |
This floating rate note was redeemed on maturity and funds were used for cashflow purposes. |
New Investments – Council purchased the following investment securities during March 2019:
|
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
|
AMP Term Deposit |
$1M |
6 months |
3.00% |
The AMP rate of 3.00% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio. |
|
AMP Term Deposit |
$1M |
9 months |
3.00% |
The AMP rate of 3.00% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio. |
Rollovers – Council did not rollover any investment securities during March 2019.
MONTHLY PERFORMANCE
Interest/growth/capital gains for the month totalled $478,043, which compares favourably with the budget for the period of $291,629, outperforming budget for the month by $186,414.
Council’s T-Corp Long Term Growth Fund contributed to the overall performance for the month of March, as domestic and international markets continued their strong start to the year. The fund was up 0.99% for the month of March and has returned 9.49% per annum since the original investment in March 2014. Overall, the Growth Fund remains Council’s best performing asset over 3 years by a considerable margin.
It is important to note Council’s investment portfolio balance is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. Further analysis of the capital works program and revised timing of projects has recently been reported to Council. This will result in Councils investment portfolio continuing to maintain a higher balance until these projects commence or advance further.
The longer-dated deposits in the portfolio, particularly those locked in above 3.50%, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 3.50%. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.
In comparison to the AusBond Bank Bill Index* (2.01%), Council’s investment portfolio returned 3.00% (annualised) for March. Cash and At-Call accounts returned 2.15% (annualised) for this period. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.
Council’s Independent Financial Advisor, Imperium Markets, outlined that with regards to its total investment portfolio, Wagga Wagga City Council remains one of the best performing local government entities in the country. Representatives from Imperium Markets will be presenting to Council’s Audit, Risk and Improvement Committee at its 9 May 2019 meeting where Councillors will also be invited to attend.
* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.
Report by Responsible Accounting Officer
I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 26 February 2018.
Carolyn Rodney
Responsible Accounting Officer
Policy and Legislation
Budget variations are reported in accordance with Council’s POL 052 Budget Policy.
Investments are reported in accordance with Council’s POL 075 Investment Policy.
Local Government Act 1993
Section 625 - How may councils invest?
Local Government (General) Regulation 2005
Section 212 - Reports on council investments
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
This report is a control mechanism that assists in addressing the following potential risks to Council:
· Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times
· Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner
Internal / External Consultation
Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”
All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.
The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.
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1⇩. |
Danny Green Sponsorship Request |
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Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019 |
RP-5 |
RP-5 Draft Code of Meeting Practice
Author: Ingrid Hensley
General Manager: Peter Thompson
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Summary: |
The 2018 Model Code of Meeting Practice for Local Councils in NSW was prescribed on 14 December 2018. This Report provides an overview of the major changes from the existing Code of Meeting Practice and proposes the public exhibition of the new draft Code of Meeting Practice, as required by legislation.
A clear and transparent Code of Meeting Practice, that meets legislative obligations, will ensure our community is able to effectively engage with Council at Council meetings. |
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That Council: a endorse the draft Code of Meeting Practice that is to be placed on public exhibition for a period of 28 days from 30 April 2019 to 27 May and invite public submissions until 10 June 2019 on the draft Code of Meeting Practice b receive a further report following the exhibition and submission period: i addressing any submission made in respect of the Draft Code of Meeting Practice ii proposing adoption of the Code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
Report
A new Model Code of Meeting Practice was prescribed by the Local Government (General) Regulation 2005 (‘the Regulation’) on 14 December 2018.
The Draft Wagga Wagga Council Code of Meeting Practice provides a regulatory and decision-making framework for Council Meetings to promote the accessibility, accountability and transparency of Council decisions. It also provides fundamental direction on how Council conducts its meetings.
The Draft Wagga Wagga City Council Code of Meeting Practice has two elements: It contains mandatory provisions (indicated in black font) that reflect the existing meetings provisions of the Local Government Act 1993 (NSW) (the Act) and update and enhance the meetings provisions previously prescribed under the Regulation to reflect contemporary meetings practice by councils. It also contains non-mandatory provisions (indicated in red font) that cover areas of meetings practice that are common to most councils but where there may be a need for some variation in practice between councils based on local circumstances. For the purpose of exhibition and review the document also shows supplementary provisions and/or changes from Council’s current Code of Meeting Practice or in common practice by Council.
The draft Code of Meeting Practice has been developed in line with the Model Code made under the Act and the Local Government (General) Regulation 2005 (the Regulation). It seeks to incorporate new mandatory provisions and some non-mandatory provisions of the Model Meeting Code as well as any other supplementary provisions, provided they are not inconsistent with the Model Code.
Under the transitional provisions, councils must adopt a code of meeting practice that incorporates the mandatory provisions of the Model Meeting Code no later than 12 months after the date of the next ordinary elections.
Until a council adopts a new code of meeting practice, its existing code remains in force up until six months from the date on which the new Model Meeting Code was prescribed (14 December 2018 – 14 June 2019). If a council fails to adopt a new code of meeting practice within that period, any provisions of council’s adopted code that is inconsistent with a mandatory provision of the Model Meeting Code will automatically cease to have effect to the extent it is inconsistent with the mandatory provisions.
All councils are required to webcast meetings of the council and committees of which all members are councillors from 14 December 2019. That requirement can be met by audio and/or video recording of the meeting on the council’s website. It is proposed that Council continue the current audio visual livestreaming service.
The Model Code aims to introduce plain language to make the prescribed meeting rules more accessible and easier to understand and facilitates more efficient and contemporary practices, such as electronic notices, electronic voting and webcasting. Some of the key changes include:
· New meetings principles (Section 2).
· Optional rules for pre-meeting councillor briefings
· Optional outline for public forums. This section has been re-worded to reflect the current public address process
· An outline for allowing multiple items to be adopted in a block / en globo (by exception)
· Requirement for meetings to be webcast
· Defining the use of Mayoral Minutes, including cases of urgency
· Optional rules requiring a staff report for motions seeking decisions that do not align with council’s integrated planning and reporting (IP&R) objectives
· Expulsion from meetings
· Optional rules allowing rescission motions to be dealt with at the same meeting in cases or urgency and allowing matters to be recommitted to correct an error
· Optional time limits on meetings. This has not been included in the proposed draft.
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Omitted Clauses from Current Code |
Reason |
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Adjourned motions removed from Order of Business |
Not in the Model and not part of current practice. |
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Proposed User Guide |
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Provisions covered in Order of Business and internal processes. |
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Report of a Departmental representative to be tabled at Council meeting |
Not required in Code of Meeting Practice |
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Provisions outlined in Council’s Petition Policy. |
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Caretaker provisions will be reported and adopted by Council prior to each Local Government Election in accordance with the Act and advice from the Office of Local Government, |
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Provisions outlined in Council’s Code of Conduct. |
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Provisions within Model Code of Conduct |
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Pecuniary and Non-Pecuniary Interests |
Provisions within Model Code of Conduct |
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Council Presentations (Clause 77) |
Public address provisions are included within Code of Meeting Practice. |
|
Matters not in the Code (Clause 78) |
Not required as legislative provisions apply |
|
Not required in Code of Meeting Practice |
|
|
Not required in Code of Meeting Practice |
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Amendment of Code (Clause 82) |
Not required as contained within LGA. |
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Appointment/Election of Councillor Delegates to attend Conferences, or representatives to be appointed to outside Organisations or like Committees (Clause 83) |
POL 025 Payment of Expenses and Provision of Facilities |
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Councillor attendance at Workshops and additional detail (Clause 84) |
Proposed development of Workshop Guideline |
Order of Business
At the recent workshop with Councillors on the Model Code of Meeting Practice, staff were requested to provide examples of alternatives to the Prayer currently included in this Council’s Order of Business.
The Model Code of Meeting Practice does not include a Prayer in the Order of Business, either as a mandatory requirement or an optional clause. Some councils are no longer opening a council meeting with a prayer, for various reasons including recognition of a religiously diverse community.
Council’s Current Prayer is:
Almighty God,
Help protect our Mayor, elected Councillors and staff.
Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.
Amen.
The Australian Local Government Association has said councils are constantly adapting their image to represent different cultural, ethnic and linguistic backgrounds. In response, some councils have changed the prayer to an affirmation. These are typically similar to the Oath of Civic Office. Another alternative taken up by some councils is to sing the national anthem, or a portion thereof, at the start of each meeting or instead invite a community group to sing (for example, a local primary school), either in person or using an audio and/or video recording.
Options
A list of options for opening the meeting were distributed to Councillors as part of the Workshop Outcomes, a summary of which included:
1. Australian National Anthem
2. Non-Denominational Prayer
3. Civic Statement / Opening Declaration
4. Oath or Affirmation
5. Reflection
6. Prayer or Reflection
Alternate Motion
Below is some suggested wording for an amendment if Councillors would like to replace the prayer with an alternative option:
That Council:
a endorse the draft Code of Meeting Practice with the following amendments that is to be placed on public exhibition for a period of 28 days from 30 April 2019 to 27 May and invite public submissions until 10 June 2019 on the draft Code of Meeting Practice
i replace the Prayer under the Order of Business with <insert option>
b receive a further report following the exhibition and submission period:
i addressing any submission made in respect of the Draft Code of Meeting Practice
ii proposing adoption of the Code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period
Financial Implications
Training on the new Model Code of Meeting Practice will be considered for Councillors and would be funded from within Councillors Professional Development budget ($18,000 annual budget).
It is a requirement that all meetings of the council and committees of the council be webcast on council’s website.
Livestreaming of the Council meetings requires certain equipment and services. Included in Council’s draft 2019/29 Long Term Financial Plan is an annual budget allocation of $24,000 for livestreaming Council’s ordinary meetings utilising an external livestreaming provider.
Policy and Legislation
Local Government Act 1993 (NSW)
Local Government (General) Regulation 2005
Model Code of Meeting Practice for Local Councils in NSW 2018
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
The draft Wagga Wagga Council Code of Meeting Practice provides a regulatory and decision-making framework for Council meetings to promote the accessibility, accountability and transparency of Council decisions.
Under the transitional provisions, councils must adopt a code of meeting practice that incorporates the mandatory provisions of the Model Meeting Code no later than 12 months after the date of the next ordinary elections. However, from 14 June 2019 any provisions of council’s adopted code that is inconsistent with a mandatory provision of the Model Meeting Code will automatically cease to have effect to the extent it is inconsistent with the mandatory provisions. As the public submission period ends on 10 June 2019, a further report will be provided to Council on 24 June 2019 at the end of the public exhibition and submission period, with a proposed commencement date of 25 June 2019, if adopted. As a consequence, there will be a short period during which council’s current Code will cease to have effect to the extent it is inconsistent with the mandatory provisions and which will apply for the meeting on 24 June 2019.
Internal / External Consultation
Following the release of the revised Model Code of Meeting Practice a workshop was held with Councillors and Executive staff on 4 March 2019, to provide an overview of the key changes and provide information about the intention of those changes. In addition, the suggested draft Model Code was reviewed, with a particular focus on the non-mandatory provisions and those provisions which are specific to the needs of Council, including those contained within Council’s current Code.
Before adopting a new Code of Meeting Practice, under section 361 of the Act, councils are required to exhibit a draft of the code of meeting practice for at least 28-days and provide members of the community at least 42 days in which to comment on the draft code.
This consultation aims to ascertain the community's views on the new Draft Code of Meeting Practice. Specifically, Council is seeking community feedback on the non-mandatory and supplementary provisions incorporated into the Draft Code in order to ascertain the level of support for these provisions and evaluate whether any amendments are required prior to the adoption of the Code of Meeting Practice.
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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Consult |
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Involve |
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ü |
ü |
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Collaborate |
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1. |
Wagga Wagga City Council Draft Code of Meeting Practice 2019 - Provided under separate cover |
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|
Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019 |
RP-6 |
RP-6 Model Code of Conduct and Administrative Procedures
Author: Ingrid Hensley
General Manager: Peter Thompson
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Summary: |
The 2018 Model Code of Conduct for Local Councils in NSW and the associated Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW were prescribed on 14 December 2018. This Report provides an overview of the major changes from the existing Code of Conduct and proposes the public exhibition of an updated Codes of Conduct and associated Procedures for the Administration of the Code of Conduct. |
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That Council: a endorse the draft Code of Conduct and draft Administrative Procedures for the Code of Conduct, that is to be placed on public exhibition for a period of 28 days from 30 April 2019 to 27 May and invite public submissions until 27 May on the draft Code of Conduct and Administrative Procedures b receive a further report following the exhibition and submission period: i addressing any submission made in respect of the draft Code of Conduct and draft Administrative Procedures for the Code of Conduct ii proposing adoption of the Code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
Report
The new 2018 Model Code of Conduct (“Model Code”) and Procedures for the Administration of the Model Code of conduct for Local Councils in NSW (“Procedures”) was prescribed on 14 December 2018. The Model Code consolidates the conduct obligations for council officials into a single statutory instrument and is intended to provide more clarity regarding obligations under the Code.
Councils have six months from the date of prescription (14 December 2018 – 14 June 2019) to adopt a Code of Conduct and Procedures, based on the prescribed Models.
Key changes include:
· New standards relating to discrimination and harassment, bullying, work health and safety, behaviour at meetings, access to information and maintenance of council records
· New rules governing the acceptance of gifts, including mandatory reporting
· Integrating the pecuniary interest provisions previously contained in the Local Government Act 1993 (the Act) and Regulation
· A new ongoing disclosure requirement for councillors and designated persons, requiring disclosure of new interests in returns within three months of becoming aware of them
· Requirement that councillors disclose in their returns of interests whether they are a property developer or a close associate of a property developer
Some key changes to the Procedures include;
· Revised definition of what is and what is not a code of conduct complaint
· Clearer guidance on what complaints can be declined at the outset
Code of conduct complaints must be assessed against the standards prescribed under the version of the council’s code that was in force at the time the conduct the subject of the complaint is alleged to have occurred. In addition, complaints about staff must be managed in accordance with the relevant industrial instrument or employment contract.
In adopting a new code of conduct and procedures, councils may include provisions that are supplementary to those contained in the Model Code of Conduct and Procedures. Councils may also impose more onerous requirements under their adopted codes of conduct than those prescribed under the Model. However, a council’s adopted code must not dilute the standards prescribed under the Model.
Following from the above, the previously released consultation version of the Model Code of Conduct issued on 5 September 2018 included provisions governing the use of social media, which have since been removed. However, councils can still choose to adopt this provision as a supplementary provision of their Code of Conduct. Following a consultation process this has not been included in the proposed draft.
The adopted code of conduct may also include provisions that supplement the Model Code of Conduct and that extend its application to persons that are not “council officials” for the purposes of the Model Code of Conduct, for example volunteers, contractors and members of wholly advisory committees.
In relation to the above, it is recommended the application of Council’s Code of Conduct, with the exception of Parts 4 and 5, be extended to wholly advisory committees and in-house volunteers. This has been achieved in the attached Draft by amending the definitions and including an additional paragraph in the introduction. Part 7 of the Model Code of Conduct has also been extended to apply to Council committee members and volunteers and the provisions modified accordingly.
Although the extended application above does not form part of Council’s current Code Conduct it has been the practice to advise those groups and individuals of their conduct requirements, consistent with the Code of Conduct. Thus, while participating in Council matters members of those wholly advisory committees, including, for example, community representatives on sub-committees and working parties in addition to volunteers engaged directly by Council, have been required to maintain the standards of professional behaviour reflected in the Code of Conduct.
To date this has been achieved through various means, including Terms of Reference for committees, the Volunteer Handbook and the Appointment of Organisation, Community and Individual Citizen Members to Council Policy (Pol 117). This approach has been to maintain and promote confidence and trust in the work of Council within the local government area.
Therefore, extending the application of the draft Code of Conduct and Procedures in the manner described above provides an opportunity to give greater clarity regarding the obligations of those individuals and groups, formalise current practice and ensure consistency with existing documents and processes. The recommendation has not been extended to Parts 4 and 5 as those Committees and persons do not have any delegated functions and persons are often appointed to those committees specifically because they have an interest in a particular matter and belong to a special interest group with specialised skills and/or experience and associated specific interests.
It is not proposed to extend the Code of Conduct to contractors. Council has a Business Ethics Brochure that is provided to all contractors through Council’s RFT process. The purpose of that Statement is to define the principles of conduct that are expected of Council and its private sector contractors, suppliers, consultants, tenderers or business partners to ensure mutual integrity and professionalism. It also serves as a statement of Council’s values and systems of accountability with an expectation that all contractors act in accordance with that statement and related policies and guidelines and maintain the highest standards of ethics and accountability in their dealings with Council. Contractors are also expected to make sub-contractors they employ aware of the statement and its obligations.
Financial Implications
There will be costs incurred in delivering training to all staff, Councillors and council officials, including engaging an external provider to deliver face-to-face training to councillors, executive staff and those with designated complaints handling and other roles. The estimated costs for this training are anticipated to be between $3,000 and $4,500 (plus GST) and will be jointly funded from within Councillors Professional Development budget ($18,000 annual budget) and from Council’s overall staff learning and development budget allocation.
Council’s Code of Conduct Administrative Procedures provide that Council is to report Model Code of Conduct complaint statistics to the Office of Local Government (OLG) within three months of the end of September each year. Part of that reporting includes the total cost of dealing with the code of conduct complaints made about councillors and the general manager within the period. The costs for the last three reporting periods are as follows.
1 September 2015 – 31 August 2016 $5,000
1 September 2016 – 31 August 2017 $3,000
1 September 2017 – 31 August 2018 $0
Policy and Legislation
Local Government Act 1993 (NSW)
Local Government (General) Regulation 2005
Model Code of Conduct for Local Government Councils in NSW (December 2019)
Section 440 of the Act requires every council (including county councils) and joint organisation to adopt a code of conduct that incorporates the provisions of the Model Code of Conduct.
The Model Code of Conduct sets the minimum standards of conduct for council officials and enhances public confidence in local government. It is prescribed by regulation to assist council officials to understand and comply with the standards of conduct that are expected of them; enable them to fulfil their statutory duty to act honestly and exercise a reasonable degree of care and diligence.
Following completion of the public exhibition and submission period it is proposed Council include a recommendation that the current Gifts and Benefits Policy (POL 107) be rescinded. Internal review of that Policy has considered it no longer necessary given the expanded provisions within the new proposed draft Model Code of Conduct and that it would be a duplication of those provisions. However, it is not recommended that Policy be rescinded until the new Code of Conduct and Procedures are adopted. Council’s internal procedures will be reviewed, including, for example, ensuring clear internal mechanisms for reporting and recording gifts and benefits. The Conflicts of Interest Policy (POL 112) is also currently under review.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
Council’s current Code of Conduct remains in place until the new Code is adopted.
If a council fails to adopt a new Code of Conduct and Procedures based on the new Model Code of Conduct and Procedures within six months of their prescription, the provisions of the new Model Code and Procedures will automatically override any provisions of a council’s adopted code of conduct and procedures that are inconsistent with those contained in the Model Code and Procedures through the operation of sections 440(4) and 440AA(4) of the Act (unless the inconsistent provisions of a council’s adopted code of conduct are more onerous than those contained in the Model Code).
There is a risk that failure to adopt a new Code of Conduct by 14 June 2019 may lead to confusion in relation to the provisions that apply to Councillors, staff and delegates from that date. To mitigate this risk, it is sought that Council endorse, publicly exhibit and adopt a new Code of Conduct prior to 14 June 2019.
Internal / External Consultation
Following the release of the revised Model Code of Conduct and Administration Procedures the Model Code of Conduct a workshop was held with Councillors and Executive staff on 4 March 2019, to provide an overview of the key changes and provide information about the intention of those changes.
Although the Code is mandatory and there are no provisions in the Act relating to the public exhibition of a draft Code of Conduct prior to adoption by Council, there was support in the Workshop for giving public notice of the draft code and exhibiting it publicly. Therefore, Council’s Code of Conduct will be placed on public exhibition for a period of not less than 28 days during which submissions may be made to the Council. A further report will be made to Council at the end of the public exhibition and submission period.
The draft Code and Administrative Procedures were also reviewed by a cross-section of staff across the organisation through the Corporate Review Committee.
The Office of Local Government NSW reviewed the draft Code and Procedures, particularly in relation to their extension to in-house volunteers and wholly advisory committee members. Although it is noted the Office of Local Government is not in a positon to endorse a council’s code of conduct or procedures, as it is ultimately up to Council to adopt a code and procedures that comply with the requirements under sections 440 and 440AA of the Act.
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Community Engagement |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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Involve |
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Collaborate |
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1⇩. |
Draft Administrative Procedures for the Code of Conduct 2019 – Provided under separate cover |
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2⇩. |
Draft Wagga Wagga City Council Code of Conduct 2019 - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019 |
RP-7 |
RP-7 Integrated Planning and Reporting - Draft Long Term Financial Plan 2020/29 and Combined Delivery Program and Operational Plan 2019/20
Author: Carolyn Rodney
Director: Natalie Te Pohe
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Summary: |
Under Council’s Integrated Planning and reporting requirements, Council has drafted the Combined Delivery Program and Operational Plan 2019/20, the Draft Fees and Charges 2019/20 and the draft Long Term Financial Plan 2020/29 for public exhibition. |
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That Council: a place the following documents on public exhibition for 28 days commencing 30 April 2019 and concluding on 28 May 2019: i draft Combined Delivery Program and Operational Plan 2019/20 ii draft Fees and Charges for the financial year 2019/20 iii draft Long Term Financial Plan 2020/29 b invite submissions from the community in relation to these documents throughout the exhibition period c receive a further report after the public exhibition period i addressing any submissions made in respect of the draft documents ii proposing adoption of the draft Combined Delivery Program and Operational Plan 2019/20, draft Fees and Charges 2019/20 and the draft Long Term Financial Plan 2020/29 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
Report
The Long Term Financial Plan 2020/29 and the Combined Delivery Program and Operational Plan 2019/20 have been formulated together with consideration to the Wagga View Community Strategic Plan 2040 previously endorsed by Council as well as the Disability Inclusion Action Plan 2017/21.
These documents have been created as part of Council’s Sustainable Future Framework, based on the local government requirements for Integrated Planning and reporting.
Combined Delivery Program and Operational Plan
The Draft Combined Delivery Program and Operational Plan 2019/20 has been designed to include Council’s commitment to the Wagga View Community Strategic Plan 2040 in the form of the Delivery Program and a Operational Plan inclusive of projects, programs and services to be delivered during the 2019/20 financial year.
The 2019/20 Combined Delivery Program and Operational Plan consist of:
· Clear links to ‘Wagga View” the Community Strategic Plan 2040
· Disability Inclusion Action Plan items for 2019/20
· Delivery Program items
· Operational items broken down by service areas
· Outputs of each service area
· Measures of performance
· Delivery Program four-year budget
· Delivery Program Capital Works (New Projects and Recurrent)
· A list of contributions and donations to be made by Council
In the interest of improving how we report to the community the following improvements to this year’s documents have been made:
· Council’s operations have been displayed by service areas rather than activities
· A list of outputs and performance measures have been included for each service area
· Details of the number of employees and operational budgets for each service areas are shown
This information has been designed to better inform the community of the cost of each service area of Council and provides details of what they deliver.
Fees and Charges
In accordance with Section 608 of the Local Government Act 1993, a council may charge and recover an approved fee for any service it provides.
The services for which an approved fee may be charged include the following provided under the Local Government Act or any other Act or the regulations, by the council:
· supplying a service, product or commodity
· giving information
· providing a service in connection with the exercise of the council’s regulatory functions-including receiving an application for approval, granting an approval, making an inspection and issuing a certificate
· allowing admission to any building or enclosure.
There has been a proposed freeze imposed on the Airport for the Passenger Charges and the General Aviation Landing Charges for the 2019/20 financial year only, which has been reflected in the budget.
There is also a proposed temporary freeze imposed on all the fees at the Oasis for 2019/20.
Long Term Financial Plan
The Long Term Financial Plan is an essential element of the resourcing strategy which details how the strategic aspirations of Council which are outlined in the Community Strategic Plan can be achieved in terms of time, money, assets and people.
Council’s Long Term Financial Plan is a ten-year financial planning document with an emphasis on long-term financial sustainability. Financial sustainability is one of the key issues facing local government due to several contributing factors including growing demands for community services and facilities, constrained revenue growth and ageing infrastructure.
The Long Term Financial Plan is formulated by using a number of estimates and assumptions to project the future revenue and expenditure required by Council to deliver those services and projects expected by the community. In doing so, it addresses the resources that impact on the Council’s ability to fund its services and capital works whilst remaining financially sustainable.
Financial Implications
The proposed adoption of the suite of IPR documents will be reported to Council 24 June 2019 after all submissions have been addressed. It should be noted that the Long Term Financial Plan has incorporated the capital reset report adopted at the 25 March Council meeting, along with the Local Infrastructure Contributions Plan 2019-2034 that was adopted at the 8 April 2019 meeting.
The Long Term Financial Plan once adopted will then inform the 2019/20 budget and ongoing for 10 years.
Policy and Legislation
The documents have been created to meet Council’s Integrated Planning and Reporting requirements under the Local Government Act 1993.
