AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday
29 April 2019

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au


NOTICE OF MEETING

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 29 April 2019 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 

 

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 29 April 2019.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 29 April 2019

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

CONFIRMATIONS OF MINUTES

CM-1           ORDINARY COUNCIL MEETING - 8 APRIL 2019                                        3

DECLARATIONS OF INTEREST                                                                                    3

Reports from Staff

RP-1            DA18/0284 - 43 ROOM 4 STOREY HOTEL, 81-83 FORSYTH STREET, WAGGA WAGGA, LOT 6 DP 655783 AND LOT 1 DP 936571                                                   4

RP-2            Planning Proposal LEP18/0001 to amend the Wagga Wagga Local Environmental Plan 2010 - Temporary Promotional Banners or Flags                                                                                                                  9

RP-3            Proposed Amendment 15 of the Wagga Wagga Development Control Plan 2010 - Advertising signage in rural areas relating to major recreation facilities                                                                       17

RP-4            Financial Performance Report as at 31 March 2019               21

RP-5            Draft Code of Meeting Practice                                                   42

RP-6            Model Code of Conduct and Administrative Procedures     48

RP-7            Integrated Planning and Reporting - Draft Long Term Financial Plan 2020/29 and Combined Delivery Program and Operational Plan 2019/20 139

RP-8            Petition - Parking Spaces in Parkhurst Street                      144

RP-9            PADDY OSBORNE PARK TARCUTTA - PROPOSED DEVELOPMENT    147

RP-10          BOMEN SOLAR FARM - EOI FOR LEASING                                           150

RP-11          MLHD Excellence Awards Sponsorship                                    152

RP-12          Airport Fees and Charges                                                            171

RP-13          POL 075 - Investment Policy                                                           181

RP-14          Temporary Event Signage                                                             197

RP-15          Response to Questions/Business with Notice                         212  

Committee Minutes

M-1              SISTER CITY COMMUNITY COMMITTEE MINUTES - 28 MARCH 2019   215   

QUESTIONS/BUSINESS WITH NOTICE                                                                     220


 

 

Confidential Reports

CONF-1       RFT2018-16 PROVISION OF TRADE SERVICES (REFRESH)                  221

CONF-2       RFT2019-19 REMOVAL AND PROCESSING OF BIOSOLIDS                  222

CONF-3       RFT2019-23 BANKING AND BILL PAYMENT SERVICES                        223

CONF-4       RFT2019-28 PIPE NETWORK RELOCATION OF RISING MAIN               224

CONF-5       Event Sponorship                                                                            225

CONF-6       EXPRESSION OF INTEREST  - CIVIC CENTRE & RIVERSIDE FOOD VENUES    226

CONF-7       Loan Facility - Refinancing of Existing Loans                        227

CONF-8       Farrer Road Gas Pipeline Relocation                                       228  

 


PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 8 APRIL 2019       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 8 April 2019 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Council Meeting Minutes - 8 April 2019

229

   

 

 

DECLARATIONS OF INTEREST

 

 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-1

 

Reports from Staff

RP-1               DA18/0284 - 43 ROOM 4 STOREY HOTEL, 81-83 FORSYTH STREET, WAGGA WAGGA, LOT 6 DP 655783 AND LOT 1 DP 936571

Author:                        Sam Robins 

General Manager:    Peter Thompson

         

Summary:

The report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (WWDCP) as a variation is sought and the number of submissions received is more than 10.

 

 

Recommendation

That Council approve DA18/0284 for a 43 room 4 storey Hotel at 81-83 Forsyth Street, Wagga Wagga, NSW 2650 subject to conditions outlined in the Section 4.15 assessment report.

 

Development Application Details

 

Applicant

Mr Mark Churcher

Owner

HTZ Investments Pty Ltd

Director – Joel Ian Berrigan

Development Cost

$5,313,154

Development Description

The applicant seeks approval for a 43 room 4 storey Hotel. The Hotel will consist of a ground floor made up of carpark, reception area, lift and stairs.

 

The next three floors will consist of 42 Hotel rooms and 1 Managers residence.

 

Report

Key Issues

 

·        Compliance with Section 2.1 of the WWDCP relating to vehicles entering and exiting the site in a forward direction

·        Compliance with Section 2.2 of the WWDCP relating to supply of required car parks

·        Compliance with Section 12 of the WWDCP relating to impact of the Hotel on the character of the area

·        28 submissions were received during the first notification period and 7 during the second notification period

 


 

Assessment

 

This proposal has been assessed having regard to the Heads of Consideration under Section 4.15(1) of the Environmental Planning and Assessment Act 1979, the provisions of Wagga Wagga Local Environmental Plan 2010 and all relevant Council DCPs, Codes and Policies.

 

Having regard for the information contained in the attached Section 4.15 assessment report, it is satisfied that the development is consistent with objectives and controls of the relevant plans and policies applicable to the development. The assessment has also concluded that the impacts of the development are acceptable with regard to the site and surrounding land uses.

 

It is therefore recommended that DA18/0284 be approved subject to conditions of development consent recommended.

 

Reasons for Approval

 

1.   The proposed Hotel has been assessed against and is generally consistent with the relevant provisions of the Wagga Wagga Local Environmental Plan 2010 and the Wagga Wagga Development Control Plan 2010.

 

Site Location

 

The site consists of Lot 1 DP  936571 and Lot 6 DP 655783 and is known as 81-83 Forsyth Street. The site is located on the northern side of the street between Baylis and Peter Streets and has Tongaboo Lane running along its eastern boundary.

 

The site contains an existing building that runs the length of lot 1 and along the rear of lot 6. There are angled parks along Tongaboo Lane and access off Forsyth Street. The site is flat and void of vegetation. The site measures 960.925m2.

 

The surrounding area is a mix of uses that are expected within the CBD area. On the western side of Peter Street the residential zone starts.

 

The site is free of any restrictive easements.

 

 

Financial Implications

N/A

Policy

N/A

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

Risk Management Issues for Council

Refusal of the application may result in an appeal process in the Land and Environment Court, which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

 

Approval is not considered to raise risk management issues for Council as the proposed development is generally consistent with the relevant provisions of the Wagga Wagga Local Environmental Plan 2010 and the Wagga Wagga Development Control Plan 2010.

Internal / External Consultation

Pursuant to this provision of Section 1.10 of the Wagga Wagga Development Control Plan 2010, notification and advertising of the application was required. The application was advertised to the public and notified surrounding properties from 10/12/18 to 4/1/19 in accordance with the provisions of the DCP. Twenty-eight submissions were received during the notification period.

A further notation period was provided between 13/3/19 to 27/3/19. Eight submissions were received during this period.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

x

 

 

 

 

 

 

 

x

 

 

Attachments

 

1.

DA18-0284 Section 4.15 Assessment Report - Provided under separate cover

 

2.

DA18-0284 Plans - Provided under separate cover

 

3.

DA18-0284 Statement of Environmental Effects - Provided under separate cover

 

4.

DA18-0284 Traffic Report - Provided under separate cover

 

5.

DA18-0284 Redacted Submissions - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                             RP-2

 

RP-2               Planning Proposal LEP18/0001 to amend the Wagga Wagga Local Environmental Plan 2010 - Temporary Promotional Banners or Flags

Author:          Crystal Golden 

Director:       Natalie Te Pohe

         

Summary:

Council has prepared a proposal to amend the Wagga Wagga Local Environmental Plan (LEP). The proposal is to amend schedule 2 in relation to the exempt provisions for ‘temporary promotional banners or flags’. The aim is to improve the flexibility of event signage on Council-owned land. The recommendation is for the planning proposal to proceed.

 

 

Recommendation

That Council:

a       support the submission of a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010

b       submit a planning proposal to the Department of Planning and Environment for Gateway Determination

c        receive a further report after receiving the Gateway Determination from the Department of Planning and Environment, and the subsequent public exhibition period

i         addressing any submissions made in respect of the planning proposal

ii        proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Report

The Proposal:

 

Council officers have prepared a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 (LEP) to amend schedule 2 exempt provisions for temporary promotional banners or flags.

 

The proposal will allow for more flexibility with event signage on Council owned land. The proposal will also assist with upcoming event promotion and streamline the process for event organisers.

 

Council has identified a number of Council-owned sites throughout the city that are suitable for the promotion of community events. Permanent signage structures have been provided on these sites. Event organisers are able to display signs on the structures provided, subject to obtaining “Council approval” in accordance with Council’s LEP provisions and the Community Event Signage Guidelines. See separate report regarding Temporary Event Signage.

 

The proposed amendment will clarify requirements and align the requirements with Council’s Community Event Signage Guidelines.

 

Proposed changes:

 

The proposal is to amend the existing provisions to improve the flexibility with event signage on Council-owned land. The amendment will assist with upcoming event promotion and streamline the process for event organisers.

 

The proposed changes are shown in track changes below:

 

Temporary promotional banners or flags event signage

 

Note.

Certain other temporary structures are specified as exempt development under Division 3 of Part 2 of State Environmental Planning Policy (Exempt and Complying Development Codes) 2008.

 

(1)     Must be located on Council-owned land or land for which the Council has care, control or management.

(2)     Must be for the purposes of promoting a civic or community event (including a public exhibition, a festival, a sporting event, a charity event or the like) to be held in the Council’s local government area.

(3)     Must not include advertising of a commercial nature, other than the name of the event’s sponsor or small logo.

(4)     Must have approval in accordance with Council’s Community Event Signage Guidelines the written approval of the owner of the land.

(5)     Must not be illuminated or reflective.

(6)     Must be removed within 2 days after the event.

(7)     Must be located on a designated site identified in Council’s Community Event Signage Guidelines.   not relate to an event held on more than 3 consecutive days.

(8)     Must not be higher than 5m above ground level (existing).

(9)     Must not have a surface area of more than 6m2.

(10)   Must not be located on or visible from a classified road.

(11)   Maximum 1 banner or flag sign on each designated site, not exceeding 4 banners or flags in total in the Council’s local government area.

(12)   Must be wholly located within the boundaries of the property or, if attached to a building, fence or wall, not project more than 100mm from the building, fence or wall.

(13)   Must not obstruct or interfere with traffic signs.

(14)   Must not be permanently fixed to a building, fence, or wall, power pole, tree, traffic sign or road sign.

(14)   Must only be displayed on the fixtures provided at the designated sites.

(15)   Must not be displayed earlier than:

          (a)     14 days before the event, if banner or flag relates to an event held fewer than 3 times in any calendar year, or

          (b)     1 day before the event, if banner or flag relates to an event held 3 or more times in any calendar year.

 

Key Consideration:

 

The State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 (The SEPP) allows temporary event signage on land without the need to lodge a development application. One of the SEPP provisions is the requirement for land owners consent for the site on which the temporary event sign is to be placed. The SEPP provisions do not specifically deal with Council’s process of having dedicated structures on Council-owned land.  It is for this reason that the LEP contains specific provisions to allow certain types of event signage to be placed on dedicated structures on Council-owned land without the need to submit a development application. The current provisions still require applicants to obtain land owner consent and this also forms part of the Community Event Signage Guidelines.

 

The existing LEP provisions are onerous and unclear and often causes confusion for event organisers. It also causes issues with compliance and monitoring of signs.

 

Council’s Events and Tourism Section has therefore developed Community Event Signage Guidelines which will streamline the process of obtaining consent to erect signs on Council owned land and the proposed changes to the LEP will facilitate a much needed streamlined process for event signage. 

 

The changes to the LEP are considered minor.

 

Assessment

 

The amendments have been considered in respect to the benefits for the community and the matters discussed in this report are all reflections of the public interest and community expectations through strategic direction and policy guiding documents. The proposal is supported for the following reasons:

 

1.      Complies with the provisions of the endorsed strategic documents, including the Riverina Murray Regional Plan 2036 and Wagga Wagga Spatial Plan 2013-2043 as demonstrated in the attached assessment report.

2.      Meets all relevant Section 9.1 (previously Section 117) Ministerial Directions.

3.      Addresses all applicable State Environmental Planning Policies.

4.      Facilitates a streamlined approval provides Temporary Event Signage on designated Council sites.

 

Taking into account the full range of matters that have been considered as part of this assessment, it is considered that an approval of the proposal is reasonable and in the public’s interest. The full assessment report is attached to this report.

 

Next Steps

 

To comply with the NSW Department of Planning and Environment guidelines, and to support the planning proposal, Council staff will finalise the draft planning proposal to be submitted for Gateway Determination.

 

Financial Implications

As this is an internally generated amendment to the Wagga Wagga Local Environmental Plan 2010, the collection of application fees is not required.

Policy and Legislation

Wagga Wagga Local Environmental Plan 2010

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Staff have received support for the proposed amendments from the relevant internal sections of Council.

 

A Councillor workshop was held on 1 April 2019 where all Councillors were in attendance.

 

If the proposed amendment is endorsed, public exhibition will be undertaken in accordance with the Gateway Determination.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

x

 

 

 

 

 

 

 

x

 

 

Attachments  

 

1.

Planning Proposal Assessment Report

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                             RP-2

 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-3

 

RP-3               Proposed Amendment 15 of the Wagga Wagga Development Control Plan 2010 - Advertising signage in rural areas relating to major recreation facilities

Author:         Crystal Golden 

Director:       Natalie Te Pohe

         

Summary:

This report is to amend the Wagga Wagga Development Control Plan 2010 to provide provisions for advertising signage in rural locations when related to a Recreation Facility (Major).

 

The proposal was placed on public exhibition as outlined in the report with no submissions being received. The proposal is now referred back to Council for consideration and approval of the amendment.

 

 

Recommendation

That Council:

a       note that no submissions were received during the exhibition period for Amendment 15 to the Wagga Wagga Development Control Plan 2010

b       adopt Amendment 15 to the Wagga Wagga Development Control Plan 2010

c        notify the Amendment in the local newspaper with the Amendment coming into force on the date it is notified

 

Report

Council is currently undertaking a review of the Wagga Wagga Development Control Plan 2010 (DCP) with the aim to rewrite the DCP due to inconsistencies and difficulties experienced with interpreting the provisions. The rewrite will align the DCP with recent strategic documents, guides and directives.

 

The DCP rewrite is an extensive project and due to the timeframes associated with a rewrite, an interim amendment has been prepared to address pressing issues that need immediate attention.

 

At the Ordinary Council meeting on 29 January 2019, Council indicated support of Amendment 15 to the Wagga Wagga Development Control Plan 2010 and agreed to place it on public exhibition from 2 February to 1 March 2019 (inclusive) and invite public submissions on the amendment until 15 March 2019. No submissions were received during the public consultation period.

 

Below are the details of the proposed amendment:

 

Advertising signs in rural areas relating to a Recreation Facility (Major)

 

The proposal is to include provisions for advertising signage in rural locations Recreation Facility (Major) under section 2.4 of the DCP.

 

 


 

State Environmental Planning Policy No 64 – Advertising and Signage (the SEPP), Clause 6, advises that the SEPP applies to all signage that:

 

(a)     can be displayed with or without development consent under another environmental planning instrument that applies to the signage, and

(b)     is visible from any public place or public reserve, except as provided by that Policy.

 

The intention of the proposed controls is to allow advertisements that provide information about the sponsors of teams or organisations using a recreation facility, or about the products of those sponsors provided the signage faces toward the public arena or seating areas and not towards any public road.

 

Full information regarding the content of the proposed sign, including the proposed size and colour of the lettering / wording in the advertisement and the colours on the background of the sign is not proposed to be required. This is due to the potential for sponsors and advertisers to change on a regular basis and it would be inefficient to require a modification of consent each time signage was changed.

 

The proposed controls are as detailed below:

 

Advertising signs in rural areas relating to Recreation Facility (Major)

 

This section should be read in conjunction with the provisions of State Environmental Planning Policy No. 64 – Advertising and Signage (SEPP 64) and any relevant State Code.

 

C71    The advertisement(s) provides information about the sponsors of teams or organisations using the recreation facility or about the products of those sponsors.

 

C72    The advertisement(s) face towards the public arena or seating areas and not towards any public road.

 

C73    The advertisement signage shall not exceed 2.1m in height above the surrounding ground level.

 

C74    The advertisement(s) shall not be illuminated by internal light.

 

C75    The siting and design of the signage on the property should ensure that amenity and visual impacts to adjoining properties are kept to a minimum.

 

C76    The siting and design of the signage on the property should be sympathetic to the existing character of the area and approved use on the site.

 

Note:

 

The following is to be submitted to Council in conjunction with a Development Application for advertising signage:

 

(a)  A site plan (i.e. at a 1:100 or 1:200 scale) showing the exact location of the proposed advertising signage or structure.

 

(b)  A fully dimensioned sketch of the proposed advertising sign or structure (i.e. at a 1:50 scale or 1:100 scale) which shows the full dimensions of the signage:

 

(i)    Total areas of the proposed sign.

(ii)   Maximum height of the sign.

(iii)  Height of the lowest part of the sign above finished ground level.

(iv)  Design details on how the advertising sign or structure will be supported.

 

 

If adopted, the proposed changes will be included in the DCP.

 

Financial Implications

As this is an internally generated amendment to the DCP 2010, the collection of application fees is not required.

Policy and Legislation

State Environmental Planning Policy No. 64 – Advertising and Signage

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Staff have received support for the proposed amendments from the relevant internal sections of Council.

 

The proposed amendment was placed on public exhibition from 2 February to 1 March 2019 (inclusive) and invited public submissions on the amendment until 15 March 2019. No public submissions were received.


 

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

 

 

 

 

 

 

 

x

x

 

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                             RP-4

 

RP-4               Financial Performance Report as at 31 March 2019

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

         

Summary:

This report is for Council to consider and approve the proposed 2018/19 budget variations required to manage the 2018/19 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 March 2019.

 

 

Recommendation

That Council:

a       approve the proposed 2018/19 budget variations for the month ended 31 March 2019 and note the balanced budget position as presented in this report

b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c        note details of the external investments as at 31 March 2019 in accordance with section 625 of the Local Government Act 1993

Report

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 March 2019. Proposed budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of March, when compared to budget. This is mainly due to a higher than anticipated portfolio balance and strong performance of Councils Managed Fund and Floating Rate Notes.

 


Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 75% of approved budget, which is tracking on budget for the end of March (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 89%.

 

OPERATING EXPENSES

Total operating expenditure is 71% of approved budget and is tracking close to the budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 51% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 88% of approved budget. The significant increase from what was reported in February’s Financial Performance Report of 33% is a result of the transfer of $69M of capital works budgets from the 2018/19 financial year to the 2019/20 and 2020/21 financial years as part of the Capital Works Reset Report adopted at the 25 March 2019 Council meeting.

 

 


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2018 TO 31 MARCH 2019

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2018/19

BUDGET ADJ
2018/19

APPROVED BUDGET
2018/19

YTD ACTUAL   EXCL COMMT'S 2018/19

COMMT'S 2018/19

YTD ACTUAL + COMMT'S
2018/19

YTD % OF BUD

Revenue 

Rates & Annual Charges

(66,609,093)

0

(66,609,093)

(50,355,790)

0

(50,355,790)

76%

User Charges & Fees

(26,844,544)

361,404

(26,483,140)

(18,597,600)

0

(18,597,600)

70%

Interest & Investment Revenue

(2,917,452)

(764,199)

(3,681,651)

(3,380,988)

0

(3,380,988)

92%

Other Revenues

(2,983,104)

(332,402)

(3,315,506)

(2,732,666)

0

(2,732,666)

82%

Operating Grants & Contributions

(13,284,867)

3,453,922

(9,830,944)

(7,054,810)

0

(7,054,810)

72%

Capital Grants & Contributions

(36,517,290)

15,768,543

(20,748,747)

(11,694,381)

0

(11,694,381)

56%

Total Revenue

(149,156,350)

18,487,268

(130,669,082)

(93,816,234)

0

(93,816,234)

72%

 

 

Expenses

 

Employee Benefits & On-Costs

44,786,608

333,470

45,120,078

30,420,912

8,665

30,429,577

67%

Borrowing Costs

3,752,580

(121,277)

3,631,304

2,639,841

0

2,639,841

73%

Materials & Contracts

32,384,231

6,226,531

38,610,762

23,166,537

3,594,705

26,761,242

69%

Depreciation & Amortisation

35,418,997

0

35,418,997

26,564,247

0

26,564,247

75%

Other Expenses

12,125,204

(2,314,984)

9,810,220

7,568,758

86,171

7,654,928

78%

Total Expenses

128,467,621

4,123,740

132,591,361

90,360,296

3,689,540

94,049,836

71%

 

 

Net Operating (Profit)/Loss

(20,688,729)

22,611,009

1,922,279

(3,455,938)

3,689,540

233,602

 

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

15,828,561

6,842,466

22,671,027

8,238,443

3,689,540

11,927,983

 

 

 

Capital / Reserve Movements

Capital Exp - Renewals

33,460,752

(8,288,178)

32,792,575

15,719,664

15,070,736

30,790,399

94%

Capital Exp - New Projects

32,626,087

(17,490,786)

15,135,301

9,284,191

2,781,057

12,065,248

80%

Capital Exp - Project Concepts

23,554,733

(15,214,826)

719,907

91,549

26,320

117,869

16%

Loan Repayments

3,129,777

(225,924)

2,903,853

2,177,890

0

2,177,890

75%

New Loan Borrowings

(6,108,672)

1,503,878

(4,604,793)

0

0

0

0%

Sale of Assets

(952,795)

(2,701,703)

(3,654,498)

(613,992)

(72,250)

(686,242)

19%

Net Movements Reserves

(29,602,157)

19,806,530

(9,795,626)

0

0

0

0%

Total Cap/Res Movements

56,107,727

(22,611,009)

33,496,718

26,659,301

17,805,863

44,465,164

 

 

 

ORIGINAL
BUDGET
2018/19

BUDGET ADJ
2018/19

APPROVED BUDGET
2018/19

YTD ACTUAL   EXCL COMMT'S 2018/19

COMMT'S 2018/19

YTD ACTUAL + COMMT'S
2018/19

YTD % OF BUD

Net Result after Depreciation

35,418,997

0

35,418,997

23,203,363

21,495,404

44,698,766

 

Add back Depreciation Expense

35,418,997

0

35,418,997

26,564,247

0

26,564,247

75%

 

Cash Budget (Surplus)/Deficit

0

0

0

(3,360,885)

21,495,404

18,134,519

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 




Revised Budget Result - Surplus/(Deficit)

$’000s

Original 2018/19 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget variations for March 2019

$0

$0

$0

Proposed revised budget result for 31 March 2019

$0

 

The proposed Budget Variations to 31 March 2019 are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

Fav/ (Unfav)

1 – Community Leadership and Collaboration

2019 NSW Training Awards - Sponsorship

$600

People & Culture Operational Budget ($600)

Nil

As part of Council’s commitment to Vocational Education and Training (VET) and its own trainees and apprentices, Council Officers have considered that sponsorship to the value of $600 for the 2019 NSW Training Awards – Riverina-Murray Presentation Evening is an important element in demonstrating our commitment to further education for our own staff and the importance of VET in the community.  This event will be held on 14 June 2019.

 

Underground Depot Fuel Tank Report - Consultancy

$50K

Plant Replacement Reserve ($50K)

Nil

The Underground Depot Fuel Tanks were installed at the depot in the early 1990’s and are at the end of their useful life. Funds are now required for an expert consultant to be engaged to provide a report on the condition of these tanks and the timeframe for their replacement. It is proposed to fund the variation from the Plant Replacement Reserve.

 

Procure to Pay - Automated Workflow Project

$50K

Corporate Hardware Purchases ($15K)

Fleet Services Operational Savings ($35K)

Nil

Council’s Procure to Pay Automated Workflow project was scheduled for completion this financial year. The project’s objective is to move to a paperless environment from purchasing (purchase orders and inventory management) right through to the approval to pay. There was initially $50K allocated to this project from Council’s annual Corporate Applications budget, however the quote has outlined additional funding of $50K required for the project. It is proposed to fund the additional amount from IT Corporate Hardware purchases and Fleet operational savings. Due to the additional funds required, this has resulted in this project now being rescheduled to commence in November 2019 (after the completion of the 2018/19 end of financial year).

Estimated completion: April 2020

 

2 – Safe and Healthy Community

Ladysmith and Brucedale Toilets

$107K

Rural Fire Service Contribution ($107K)

Nil

Initial funding advice was received from the Rural Fire Service (RFS) for the installation of toilets at Ladysmith for $30K which was previously reported to Council. A further $27K has since been approved by RFS once final scope and designs for the project were completed.

The Brucedale Hall RFS toilets approved RFS funding has been advised at $80K.

This brings the total combined budgets to $137K for the two toilet installation projects.

Estimated completion: 30 June 2019

 

Robertson Oval Shed Extension

$13K

Parks Open Space Maintenance Savings ($13K)

Nil

Funds are required for the extension of the existing shed at Robertson Oval due to increased storage requirements. It is proposed to fund the variation from existing Parks maintenance operational savings.

 

 

 

 

 

Wagga Junior State Cup Touch Carnival - Traffic Control

$39K

NSW Touch Contribution ($10K)

Parks & Recreation Operational Savings ($12K)

Infrastructure Planning Operational Savings ($5K)

Urban Sealed Roads Maintenance ($12K)

Nil

Funds were required for the provision of Traffic Control and Variable Message Boards for the three-day NSW Touch Junior State Cup Southern Conference held at Jubilee Park in February 2019. It is proposed to fund these works a from a contribution from NSW Touch, along with identified savings in existing operational budgets.

 

3 – Growing Economy

Wiradjuri Walking Track Promotion

$25K

NSW Department of Industry – Crown Lands Contribution ($25K)

Nil

Council has been successful in securing a NSW Department of Industry – Crown Lands contribution towards the Wiradjuri Walking Track. These funds are to be used to improve conditions and safety of the walking track between Marrambidya Wetlands and Gobbagombalin Bridge and to update and design a new map and promotional brochure for visitors and residents.

Estimated Completion: 30 June 2019

 

Bomen RIFL Stage 2

$59K

Additional Interest on Investments Income ($59K)

Nil

Funds of $59K are required for additional reference design engineering services as part of the reference design and costing phase relating to Stage 2 of the Riverina Intermodal Freight and Logistics Hub (RIFL) Hub project.

It is proposed to fund this variation from additional interest on investments income due to the recently adopted Capital Works Reset Report which has resulted in an increased investment portfolio balance as the expenditure for a number of large projects has been deferred to next financial year.

 

 

 

 

 

 

Airport Screening,  Building and Lighting Maintenance

$45K

Airport Marketing & Promotions ($15K)

Airport Security ($10K)

Airport Conferences/Seminars ($10K)

Airport Security Screening Materials ($10K)

Nil

It is proposed to reallocate existing Airport budgets to correctly reflect the maintenance requirements of the Airport lighting, buildings and screening equipment. The maintenance is required to ensure that the Airport is compliant with Work Health & Safety and Security regulations.

 

4 – Community Place and Identity

Wagga Community Directory Subscription

$18K

Social Planning ($12K)

Economic Development ($5K)

Information Technology Services ($1K)

Nil

These funds are required to replace the current community directory to be a more responsive and accessible platform that will include an online searchable database that is updated regularly. This directory will also be able to be printed in hard copy on demand. An initial two-year membership to the Wagga Wagga Community Directory platform is recommended. This community directory will provide up to date information for all community members relating to education, health, recreation, community and cultural services groups and organisations within the Wagga Wagga Local Government Area.

It is proposed to fund the variation from various budgets including Information technology services, economic development and social planning in 2018/19 and 2019/20. This action will also respond to item 4.1 in Council’s Disability Inclusion Action Plan – ‘community directory is an accessible format and includes information on services for people with disabilities’. This item is due for implementation by 30 June 2019.

 

Danny Green ‘Stop the Coward’s Punch’ Event

$7K

Generic Projects Reserve ($7K)

Nil

A request has been received by the event organisers for Council to sponsor the “Danny Green ‘Stop the Coward’s Punch’ night” being held at the Wagga RSL Club on 19 July 2019. The campaign is focused on the ‘Coward Punch’ and highlights the effects of violence on the victim, the perpetrator and their families.  Please see the request which is attached to this report.

The event is costing $16K, with proposed Council support of $7K to be funded from the Generic Projects Reserve.

 

5 – The Environment

Dedicated Family Room – Civic Centre

$21K

Operational Savings -

Internal Audit ($7K)

General Manager ($8K)

People & Culture ($6K)

Nil

It is proposed to construct a dedicated small family room on the ground level of the Civic Centre located across from the Art Gallery.  The space will be available for parents and caregivers to feed their children in a private, quiet area. The space will be accessible for both the public and council staff.  Funds have been sourced from a number of small operational budgets across Council.

Project completion: June 2019

 

 

Nil


Current Restrictions

 

 

RESERVES SUMMARY

31 MARCH 2019

 

CLOSING BALANCE 2017/18

ADOPTED RESERVE TRANSFERS 2018/19

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 25.03.19

PROPOSED CHANGES for Council Resolution

REVISED BALANCE

 

 

 

 

 

 

Externally Restricted

 

 

 

 

 

Developer Contributions - Sect 7.11

(19,959,750)

7,405,683

(8,600,227)

 

(21,154,294)

Developer Contributions - Sect 7.12

(465,272)

358,500

112,629

 

5,857

Developer Contributions – S/Water DSP S64

(5,478,298)

500,000

(823,831)

 

(5,802,128)

Sewer Fund

(26,204,212)

4,267,364

(6,053,797)

 

(27,990,645)

Solid Waste

(20,184,154)

9,600,364

(8,383,353)

 

(18,967,142)

Specific Purpose Grants

(3,519,384)

0

3,519,384

 

0

SRV Levee

(2,847,382)

1,807,667

(798,197)

 

(1,837,912)

Stormwater Levy

(3,167,296)

162,032

(97,159)

 

(3,102,423)

Total Externally Restricted

(81,825,747)

24,101,610

(21,124,550)

0

(78,848,687)

 

 

Internally Restricted

 

Airport

(63,685)

(158,452)

(25,598)

(247,735)

Art Gallery 

(49,209)

13,262

0

(35,947)

Ashmont Community Facility

(6,000)

(1,500)

0

(7,500)

Bridge Replacement 

(201,972)

(100,000)

0

(301,972)

CBD Carparking Facilities 

(863,695)

160,302

(59,501)

(762,894)

CCTV 

(74,476)

(10,000)

0

(84,476)

Cemetery Perpetual 

(65,479)

(129,379)

103,758

(91,100)

Cemetery 

(452,507)

420

79,947

(372,141)

Civic Theatre Operating 

0

(55,000)

24,485

(30,515)

Civic Theatre Technical Infrastructure 

(92,585)

(50,000)

63,711

(78,875)

Civil Projects 

(155,883)

0

0

(155,883)

Community Amenities 

(76,763)

0

0

(76,763)

Community Works 

(61,888)

(59,720)

0

 

(121,608)

Council Election 

(255,952)

(76,333)

44,045

(288,240)

Emergency Events 

(220,160)

0

29,000

(191,160)

Employee Leave Entitlements

(3,322,780)

0

0

 

(3,322,780)

Environmental Conservation 

(131,351)

20,295

0

 

(111,056)

Estella Community Centre 

(230,992)

178,519

(178,519)

 

(230,992)

Event Attraction Reserve

0

0

(4,421)

 

(4,421)

Family Day Care 

(320,364)

75,366

(1,556)

 

(246,555)

Fit for the Future 

(5,340,222)

4,444,014

(3,637,770)

 

(4,533,978)

Generic Projects Saving

(1,056,917)

150,000

115,306

7,000

(784,611)

Glenfield Community Centre 

(19,704)

(2,000)

0

 

(21,704)

Grants Commission 

(5,199,163)

0

5,199,163

 

0

Grassroots Cricket 

(70,992)

0

0

 

(70,992)

Gravel Pit Restoration 

(767,509)

0

0

 

(767,509)


 


 

RESERVES SUMMARY

 

31 MARCH 2019

 

CLOSING BALANCE 2017/18

ADOPTED RESERVE TRANSFERS 2018/19

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 25.03.19

PROPOSED CHANGES for Council Resolution

REVISED BALANCE

Gurwood Street Property 

(50,454)

0

0

 

(50,454)

Information Services

(369,113)

77,858

73,406

 

(217,850)

Infrastructure Replacement 

(193,634)

(68,109)

(62,934)

 

(324,677)

Insurance Variations 

(28,644)

0

(71,603)

 

(100,246)

Internal Loans 

(518,505)

(631,470)

(680,576)

 

(1,830,551)

Lake Albert Improvements 

(62,349)

(21,563)

64,054

 

(19,858)

LEP Preparation 

(3,895)

0

1,350

 

(2,545)

Livestock Marketing Centre 

(5,724,767)

(1,146,762)

1,166,384

 

(5,705,146)

Museum Acquisitions 

(39,378)

0

0

 

(39,378)

Oasis Building Renewal 

(209,851)

(85,379)

3,000

 

(292,230)

Oasis Plant 

(1,140,543)

390,000

(481,652)

 

(1,232,195)

Parks & Recreation Projects

(79,648)

49,500

0

 

(30,148)

Pedestrian River Crossing

(10,775)

0

10,775

 

0

Plant Replacement 

(3,935,062)

253,958

1,043,434

50,000

(2,587,671)

Playground Equipment Replacement 

(164,784)

69,494

0

 

(95,290)

Project Carryovers 

(2,006,338)

402,808

914,760

 

(688,770)

Public Art 

(208,754)

30,300

64,997

 

(113,457)

Robertson Oval Redevelopment 

(92,151)

0

0

 

(92,151)

Senior Citizens Centre 

(15,627)

(2,000)

0

 

(17,627)

Sister Cities 

(36,328)

(10,000)

0

 

(46,328)

Stormwater Drainage 

(180,242)

0

22,000

 

(158,242)

Strategic Real Property 

(475,000)

401,305

(395,655)

 

(469,350)

Street Lighting Replacement 

(74,755)

0

18,206

 

(56,549)

Subdivision Tree Planting 

(582,108)

40,000

0

 

(542,108)

Sustainable Energy 

(588,983)

95,000

4,470

 

(489,512)

Traffic Committee 

(21,930)

0

20,138

 

(1,792)

Unexpended External Loans 

(841,521)

0

841,521

 

0

Workers Compensation 

(40,000)

0

(53,251)

 

(93,251)

Total Internally Restricted

(36,795,390)

4,244,732

4,254,872

57,000

(28,238,786)

 

 

 

 

 

 

Total Restricted

(118,621,137)

28,346,342

(16,869,678)

57,000

(107,087,473)

 

 

 

 

 

 

 

 

Long Term Financial Plan – Projected Surplus/ (Deficit) Result – 2018/19 to 2027/28

 

The 10 year Projected Surplus/ (Deficit) Result graph has not been included for the March 2019 quarter due to the existing budgets for the Long Term Financial Plan currently being developed as part of the 2020/29 budget process.

 


Investment Summary as at 31 March 2019

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution

Rating

Closing Balance
Invested
28/02/2019
$

Closing Balance
Invested
31/03/2019
$

March
EOM
Current Yield
%

March
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Short Term Deposits

 

 

 

 

 

 

 

 

AMP

A-

2,000,000

2,000,000

2.95%

1.44%

1/06/2018

31/05/2019

12

AMP

A-

1,000,000

1,000,000

2.95%

0.72%

17/05/2018

17/05/2019

12

Police Credit Union

NR

2,000,000

2,000,000

2.86%

1.44%

28/05/2018

28/05/2019

12

Westpac

AA-

1,000,000

1,000,000

2.80%

0.72%

28/06/2018

28/06/2019

12

Australian Military Bank

NR

1,000,000

1,000,000

3.01%

0.72%

16/07/2018

16/07/2019

12

Bankwest

AA-

2,000,000

2,000,000

2.76%

1.44%

31/08/2018

23/04/2019

8

Australian Military Bank

NR

1,000,000

1,000,000

2.86%

0.72%

7/09/2018

8/07/2019

10

AMP

A-

0

1,000,000

3.00%

0.72%

6/03/2019

2/09/2019

6

AMP

A-

0

1,000,000

3.00%

0.72%

6/03/2019

2/12/2019

9

Total Short Term Deposits

 

10,000,000

12,000,000

2.90%

8.64%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

2,133,724

696,048

1.50%

0.50%

N/A

N/A

N/A

NAB

AA-

15,837,974

12,562,844

2.19%

9.05%

N/A

N/A

N/A

Total At Call Accounts

 

17,971,698

13,258,892

2.15%

9.55%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.72%

5/06/2017

6/06/2022

60

ING Bank

A

3,000,000

3,000,000

2.75%

2.16%

24/08/2017

26/08/2019

24

ME Bank

BBB

2,000,000

2,000,000

4.28%

1.44%

2/09/2014

2/09/2019

60

Rabobank

A+

1,000,000

1,000,000

4.10%

0.72%

5/12/2014

5/12/2019

60

BOQ

BBB+

2,000,000

2,000,000

3.10%

1.44%

7/07/2017

7/07/2020

36

AMP

A-

2,000,000

2,000,000

3.00%

1.44%

2/08/2018

3/02/2020

18

Newcastle Permanent

BBB

1,000,000

1,000,000

3.00%

0.72%

12/08/2016

12/08/2019

36

Rabobank

A+

1,000,000

1,000,000

3.20%

0.72%

25/08/2016

25/08/2021

60

Newcastle Permanent

BBB

1,000,000

1,000,000

3.00%

0.72%

31/08/2016

30/08/2019

36

Westpac

AA-

3,000,000

3,000,000

2.96%

2.16%

10/03/2017

10/03/2022

60

Auswide

BBB-

2,000,000

2,000,000

2.95%

1.44%

5/10/2018

6/10/2020

24

ING Bank

A

1,000,000

1,000,000

2.92%

0.72%

16/10/2017

16/10/2019

24

ING Bank

A

2,000,000

2,000,000

2.92%

1.44%

6/11/2017

6/11/2019

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.44%

3/01/2018

4/01/2022

48

ING Bank

A

1,000,000

1,000,000

2.80%

0.72%

5/01/2018

6/01/2020

24

Police Credit Union

NR

2,000,000

2,000,000

3.05%

1.44%

29/10/2018

29/10/2020

24

Australian Military Bank

NR

1,000,000

1,000,000

2.95%

0.72%

29/05/2018

29/05/2020

24

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.72%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

3.02%

1.44%

28/06/2018

28/06/2021

36

Westpac

AA-

2,000,000

2,000,000

2.88%

1.44%

28/06/2018

29/06/2020

24

ING Bank

A

2,000,000

2,000,000

2.86%

1.44%

16/08/2018

17/08/2020

24

BOQ

BBB+

3,000,000

3,000,000

3.25%

2.16%

28/08/2018

29/08/2022

48

ING Bank

A

3,000,000

3,000,000

2.85%

2.16%

30/08/2018

14/09/2020

24

P&N Bank

BBB

1,000,000

1,000,000

3.10%

0.72%

16/10/2018

18/10/2021

36

Westpac

AA-

2,000,000

2,000,000

3.05%

1.44%

13/11/2018

15/11/2021

36

Police Credit Union

NR

1,000,000

1,000,000

3.07%

0.72%

20/11/2018

20/11/2020

24

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.72%

20/11/2018

21/11/2022

48

Institution

Rating

Closing Balance
Invested
28/02/2019
$

Closing Balance
Invested
31/03/2019
$

March
EOM
Current Yield
%

March
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

ING Bank

A

2,000,000

2,000,000

2.93%

1.44%

29/11/2018

30/11/2020

24

NAB

AA-

2,000,000

2,000,000

3.01%

1.44%

30/11/2018

30/11/2021

36

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.72%

30/11/2018

30/11/2022

48

CUA

BBB

2,000,000

2,000,000

3.02%

1.44%

5/12/2018

7/12/2020

24

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.44%

8/02/2019

8/02/2022

36

ING Bank

A

1,000,000

1,000,000

2.82%

0.72%

22/02/2019

22/02/2021

24

Total Medium Term Deposits

 

56,000,000

56,000,000

3.08%

40.33%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

BOQ

BBB+

2,015,000

2,006,000

BBSW + 110

1.44%

5/08/2014

24/06/2019

58

Bendigo-Adelaide

BBB+

1,006,565

1,009,134

BBSW + 110

0.73%

18/08/2015

18/08/2020

60

Bendigo-Adelaide

BBB+

1,006,565

1,009,134

BBSW + 110

0.73%

28/09/2015

18/08/2020

59

Newcastle Permanent

BBB

1,007,494

0

0.00%

0.00%

22/03/2016

22/03/2019

36

CUA

BBB

2,013,748

1,999,672

BBSW + 160

1.44%

1/04/2016

1/04/2019

36

AMP

A-

1,007,024

1,008,334

BBSW + 135

0.73%

24/05/2016

24/05/2021

60

BOQ

BBB+

1,513,131

1,517,976

BBSW + 117

1.09%

26/10/2016

26/10/2020

48

Teachers Mutual

BBB

1,508,693

1,512,951

BBSW + 140

1.09%

28/10/2016

28/10/2019

36

ANZ

AA-

1,007,574

1,012,104

BBSW + 100

0.73%

7/03/2017

7/03/2022

60

CUA

BBB

758,043

753,836

BBSW + 130

0.54%

20/03/2017

20/03/2020

36

Heritage Bank

BBB+

603,699

605,576

BBSW + 130

0.44%

4/05/2017

4/05/2020

36

Teachers Mutual

BBB

1,010,614

1,006,115

BBSW + 142

0.72%

29/06/2017

29/06/2020

36

NAB

AA-

3,026,952

3,018,915

BBSW + 90

2.17%

5/07/2017

5/07/2022

60

Suncorp-Metway

A+

1,003,225

1,008,354

BBSW + 97

0.73%

16/08/2017

16/08/2022

60

Westpac

AA-

2,006,990

2,016,308

BBSW + 81

1.45%

30/10/2017

27/10/2022

60

ME Bank

BBB

1,506,893

1,512,066

BBSW + 125

1.09%

9/11/2017

9/11/2020

36

NAB

AA-

1,999,172

2,010,450

BBSW + 80

1.45%

10/11/2017

10/02/2023

63

ANZ

AA-

1,502,273

1,509,563

BBSW + 77

1.09%

18/01/2018

18/01/2023

60

Bendigo-Adelaide

BBB+

500,948

503,557

BBSW + 105

0.36%

25/01/2018

25/01/2023

60

Newcastle Permanent

BBB

1,503,743

1,509,773

BBSW + 140

1.09%

6/02/2018

6/02/2023

60

Westpac

AA-

1,997,132

2,008,650

BBSW + 83

1.45%

6/03/2018

6/03/2023

60

UBS

A+

1,993,432

1,999,752

BBSW + 90

1.44%

8/03/2018

8/03/2023

60

Heritage Bank

BBB+

1,410,072

1,403,205

BBSW + 123

1.01%

29/03/2018

29/03/2021

36

ME Bank

BBB

1,608,728

1,614,726

BBSW + 127

1.16%

17/04/2018

16/04/2021

36

ANZ

AA-

2,004,170

2,014,788

BBSW + 93

1.45%

9/05/2018

9/05/2023

60

NAB

AA-

2,002,510

2,013,568

BBSW + 90

1.45%

16/05/2018

16/05/2023

60

CBA

AA-

2,003,810

2,014,048

BBSW + 93

1.45%

16/08/2018

16/08/2023

60

Bank Australia

BBB

752,981

754,811

BBSW + 130

0.54%

30/08/2018

30/08/2021

36

CUA

BBB

600,952

603,229

BBSW + 125

0.43%

6/09/2018

6/09/2021

36

AMP

A-

1,497,864

1,500,144

BBSW + 108

1.08%

10/09/2018

10/09/2021

36

NAB

AA-

2,009,710

2,006,590

BBSW + 93

1.44%

26/09/2018

26/09/2023

60

Bendigo-Adelaide

BBB+

1,005,315

1,009,016

BBSW + 101

0.73%

19/10/2018

19/01/2022

39

CBA

AA-

3,034,722

3,053,919

BBSW + 113

2.20%

11/01/2019

11/01/2024

60

Westpac

AA-

3,030,672

3,050,559

BBSW + 114

2.20%

24/01/2019

24/04/2024

63

ANZ

AA-

2,519,010

2,535,058

BBSW + 110

1.83%

8/02/2019

8/02/2024

60

NAB

AA-

2,006,630

2,019,128

BBSW + 104

1.45%

26/02/2019

26/02/2024

60

Total Floating Rate Notes - Senior Debt

 

56,986,054

56,131,009

 

40.42%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,463,864

1,478,312

0.99%

1.06%

17/03/2014

1/03/2024

119

Institution

Rating

Closing Balance
Invested
28/02/2019
$

Closing Balance
Invested
31/03/2019
$

March
EOM
Current Yield
%

March
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Total Managed Funds

 

1,463,864

1,478,312

0.99%

1.06%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

142,421,616

138,868,212

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

3,647,264

3,444,932

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

138,774,352

135,423,280

 

 

 

 

 

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 49% of the portfolio across a broad range of counterparties. Cash equates to 10%, with Floating Rate Notes (FRNs) around 40% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 


Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased from the previous month’s balance, down from $138.8M to $135.4M.

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed the following investment securities during March 2019:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Newcastle Permanent Floating Rate Note

$1M

3 years

BBSW + 160

This floating rate note was redeemed on maturity and funds were used for cashflow purposes.

 

 

New Investments – Council purchased the following investment securities during March 2019:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

AMP Term Deposit

$1M

6 months

3.00%

The AMP rate of 3.00% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.

AMP Term Deposit

$1M

9 months

3.00%

The AMP rate of 3.00% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.

 

Rollovers – Council did not rollover any investment securities during March 2019.

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totalled $478,043, which compares favourably with the budget for the period of $291,629, outperforming budget for the month by $186,414.


 

Council’s T-Corp Long Term Growth Fund contributed to the overall performance for the month of March, as domestic and international markets continued their strong start to the year. The fund was up 0.99% for the month of March and has returned 9.49% per annum since the original investment in March 2014. Overall, the Growth Fund remains Council’s best performing asset over 3 years by a considerable margin.

 

It is important to note Council’s investment portfolio balance is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. Further analysis of the capital works program and revised timing of projects has recently been reported to Council. This will result in Councils investment portfolio continuing to maintain a higher balance until these projects commence or advance further.

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 3.50%, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 3.50%. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (2.01%), Council’s investment portfolio returned 3.00% (annualised) for March. Cash and At-Call accounts returned 2.15% (annualised) for this period. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Council’s Independent Financial Advisor, Imperium Markets, outlined that with regards to its total investment portfolio, Wagga Wagga City Council remains one of the best performing local government entities in the country. Representatives from Imperium Markets will be presenting to Council’s Audit, Risk and Improvement Committee at its 9 May 2019 meeting where Councillors will also be invited to attend.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 26 February 2018.

 

Carolyn Rodney

Responsible Accounting Officer

 

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

 

Internal / External Consultation

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

Attachments  

 

1.

Danny Green Sponsorship Request

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                             RP-4

 


 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-5

 

RP-5               Draft Code of Meeting Practice

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

Summary:

The 2018 Model Code of Meeting Practice for Local Councils in NSW was prescribed on 14 December 2018. This Report provides an overview of the major changes from the existing Code of Meeting Practice and proposes the public exhibition of the new draft Code of Meeting Practice, as required by legislation.

 

A clear and transparent Code of Meeting Practice, that meets legislative obligations, will ensure our community is able to effectively engage with Council at Council meetings.

 

 

Recommendation

That Council:

a       endorse the draft Code of Meeting Practice that is to be placed on public exhibition for a period of 28 days from 30 April 2019 to 27 May and invite public submissions until 10 June 2019 on the draft Code of Meeting Practice

b       receive a further report following the exhibition and submission period:

i         addressing any submission made in respect of the Draft Code of Meeting Practice

ii        proposing adoption of the Code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Report

A new Model Code of Meeting Practice was prescribed by the Local Government (General) Regulation 2005 (‘the Regulation’) on 14 December 2018.

 

The Draft Wagga Wagga Council Code of Meeting Practice provides a regulatory and decision-making framework for Council Meetings to promote the accessibility, accountability and transparency of Council decisions. It also provides fundamental direction on how Council conducts its meetings.

 

The Draft Wagga Wagga City Council Code of Meeting Practice has two elements: It contains mandatory provisions (indicated in black font) that reflect the existing meetings provisions of the Local Government Act 1993 (NSW) (the Act) and update and enhance the meetings provisions previously prescribed under the Regulation to reflect contemporary meetings practice by councils. It also contains non-mandatory provisions (indicated in red font) that cover areas of meetings practice that are common to most councils but where there may be a need for some variation in practice between councils based on local circumstances. For the purpose of exhibition and review the document also shows supplementary provisions and/or changes from Council’s current Code of Meeting Practice or in common practice by Council.

 

The draft Code of Meeting Practice has been developed in line with the Model Code made under the Act and the Local Government (General) Regulation 2005 (the Regulation). It seeks to incorporate new mandatory provisions and some non-mandatory provisions of the Model Meeting Code as well as any other supplementary provisions, provided they are not inconsistent with the Model Code.

 

Under the transitional provisions, councils must adopt a code of meeting practice that incorporates the mandatory provisions of the Model Meeting Code no later than 12 months after the date of the next ordinary elections.

 

Until a council adopts a new code of meeting practice, its existing code remains in force up until six months from the date on which the new Model Meeting Code was prescribed (14 December 2018 – 14 June 2019). If a council fails to adopt a new code of meeting practice within that period, any provisions of council’s adopted code that is inconsistent with a mandatory provision of the Model Meeting Code will automatically cease to have effect to the extent it is inconsistent with the mandatory provisions.

 

All councils are required to webcast meetings of the council and committees of which all members are councillors from 14 December 2019.  That requirement can be met by audio and/or video recording of the meeting on the council’s website. It is proposed that Council continue the current audio visual livestreaming service.

 

The Model Code aims to introduce plain language to make the prescribed meeting rules more accessible and easier to understand and facilitates more efficient and contemporary practices, such as electronic notices, electronic voting and webcasting. Some of the key changes include:

 

·        New meetings principles (Section 2).

·        Optional rules for pre-meeting councillor briefings

·        Optional outline for public forums. This section has been re-worded to reflect the current public address process

·        An outline for allowing multiple items to be adopted in a block / en globo (by exception)

·        Requirement for meetings to be webcast

·        Defining the use of Mayoral Minutes, including cases of urgency

·        Optional rules requiring a staff report for motions seeking decisions that do not align with council’s integrated planning and reporting (IP&R) objectives

·        Expulsion from meetings

·        Optional rules allowing rescission motions to be dealt with at the same meeting in cases or urgency and allowing matters to be recommitted to correct an error

·        Optional time limits on meetings. This has not been included in the proposed draft.

Omitted Clauses from Current Code

Reason

Adjourned motions removed from Order of Business

Not in the Model and not part of current practice.

Business Submitted by Councillors

Proposed User Guide

Confirmation of Minutes of Council Meetings

Provisions covered in Order of Business and internal processes.

Report of a Departmental representative to be tabled at Council meeting

Not required in Code of Meeting Practice

Receipt and Tabling of Petitions

Provisions outlined in Council’s Petition Policy.

Caretaker Provisions

Caretaker provisions will be reported and adopted by Council prior to each Local Government Election in accordance with the Act and advice from the Office of Local Government,

Standards of Conduct

Provisions outlined in Council’s Code of Conduct.

Reportable Political Donations

Provisions within Model Code of Conduct

Pecuniary and Non-Pecuniary Interests

Provisions within Model Code of Conduct

Council Presentations (Clause 77)

Public address provisions are included within Code of Meeting Practice.

Matters not in the Code (Clause 78)

Not required as legislative provisions apply

Smoking on Council’s premises (Clause 79)

Not required in Code of Meeting Practice

Common Seal (Clause 81)

Not required in Code of Meeting Practice

Amendment of Code (Clause 82)

Not required as contained within LGA.

Appointment/Election of Councillor Delegates to attend Conferences, or representatives to be appointed to outside Organisations or like Committees (Clause 83)

POL 025 Payment of Expenses and Provision of Facilities

Councillor attendance at Workshops and additional detail (Clause 84)

Proposed development of Workshop Guideline

 


 

Order of Business

At the recent workshop with Councillors on the Model Code of Meeting Practice, staff were requested to provide examples of alternatives to the Prayer currently included in this Council’s Order of Business.

 

The Model Code of Meeting Practice does not include a Prayer in the Order of Business, either as a mandatory requirement or an optional clause. Some councils are no longer opening a council meeting with a prayer, for various reasons including recognition of a religiously diverse community.

 

Council’s Current Prayer is:

 

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

 

The Australian Local Government Association has said councils are constantly adapting their image to represent different cultural, ethnic and linguistic backgrounds. In response, some councils have changed the prayer to an affirmation. These are typically similar to the Oath of Civic Office. Another alternative taken up by some councils is to sing the national anthem, or a portion thereof, at the start of each meeting or instead invite a community group to sing (for example, a local primary school), either in person or using an audio and/or video recording.

 

Options

A list of options for opening the meeting were distributed to Councillors as part of the Workshop Outcomes, a summary of which included:

 

1.      Australian National Anthem

2.      Non-Denominational Prayer

3.      Civic Statement / Opening Declaration

4.      Oath or Affirmation

5.      Reflection

6.      Prayer or Reflection

 

Alternate Motion

Below is some suggested wording for an amendment if Councillors would like to replace the prayer with an alternative option:

 

That Council:

a       endorse the draft Code of Meeting Practice with the following amendments that is to be placed on public exhibition for a period of 28 days from 30 April 2019 to 27 May and invite public submissions until 10 June 2019 on the draft Code of Meeting Practice

i         replace the Prayer under the Order of Business with <insert option>

 

b       receive a further report following the exhibition and submission period:

i         addressing any submission made in respect of the Draft Code of Meeting Practice

ii        proposing adoption of the Code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Financial Implications

Training on the new Model Code of Meeting Practice will be considered for Councillors and would be funded from within Councillors Professional Development budget ($18,000 annual budget).

 

It is a requirement that all meetings of the council and committees of the council be webcast on council’s website.

 

Livestreaming of the Council meetings requires certain equipment and services. Included in Council’s draft 2019/29 Long Term Financial Plan is an annual budget allocation of $24,000 for livestreaming Council’s ordinary meetings utilising an external livestreaming provider.

Policy and Legislation

Local Government Act 1993 (NSW)

Local Government (General) Regulation 2005

Model Code of Meeting Practice for Local Councils in NSW 2018

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

The draft Wagga Wagga Council Code of Meeting Practice provides a regulatory and decision-making framework for Council meetings to promote the accessibility, accountability and transparency of Council decisions.

 

Under the transitional provisions, councils must adopt a code of meeting practice that incorporates the mandatory provisions of the Model Meeting Code no later than 12 months after the date of the next ordinary elections. However, from 14 June 2019 any provisions of council’s adopted code that is inconsistent with a mandatory provision of the Model Meeting Code will automatically cease to have effect to the extent it is inconsistent with the mandatory provisions. As the public submission period ends on 10 June 2019, a further report will be provided to Council on 24 June 2019 at the end of the public exhibition and submission period, with a proposed commencement date of 25 June 2019, if adopted.  As a consequence, there will be a short period during which council’s current Code will cease to have effect to the extent it is inconsistent with the mandatory provisions and which will apply for the meeting on 24 June 2019.


 

Internal / External Consultation

Following the release of the revised Model Code of Meeting Practice a workshop was held with Councillors and Executive staff on 4 March 2019, to provide an overview of the key changes and provide information about the intention of those changes. In addition, the suggested draft Model Code was reviewed, with a particular focus on the non-mandatory provisions and those provisions which are specific to the needs of Council, including those contained within Council’s current Code.

 

Before adopting a new Code of Meeting Practice, under section 361 of the Act, councils are required to exhibit a draft of the code of meeting practice for at least 28-days and provide members of the community at least 42 days in which to comment on the draft code.

 

This consultation aims to ascertain the community's views on the new Draft Code of Meeting Practice. Specifically, Council is seeking community feedback on the non-mandatory and supplementary provisions incorporated into the Draft Code in order to ascertain the level of support for these provisions and evaluate whether any amendments are required prior to the adoption of the Code of Meeting Practice.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

 

 

 

ü

 

 

 

 

 

Involve

 

 

 

 

 

 

 

 

ü

ü

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

Wagga Wagga City Council Draft Code of Meeting Practice 2019 - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-6

 

RP-6               Model Code of Conduct and Administrative Procedures

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

Summary:

The 2018 Model Code of Conduct for Local Councils in NSW and the associated Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW were prescribed on 14 December 2018. This Report provides an overview of the major changes from the existing Code of Conduct and proposes the public exhibition of an updated Codes of Conduct and associated Procedures for the Administration of the Code of Conduct.

 

 

Recommendation

That Council:

a       endorse the draft Code of Conduct and draft Administrative Procedures for the Code of Conduct, that is to be placed on public exhibition for a period of 28 days from 30 April 2019 to 27 May and invite public submissions until 27 May on the draft Code of Conduct and Administrative Procedures

b       receive a further report following the exhibition and submission period:

i         addressing any submission made in respect of the draft Code of Conduct and draft Administrative Procedures for the Code of Conduct

ii        proposing adoption of the Code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Report

The new 2018 Model Code of Conduct (“Model Code”) and Procedures for the Administration of the Model Code of conduct for Local Councils in NSW (“Procedures”) was prescribed on 14 December 2018. The Model Code consolidates the conduct obligations for council officials into a single statutory instrument and is intended to provide more clarity regarding obligations under the Code.

 

Councils have six months from the date of prescription (14 December 2018 – 14 June 2019) to adopt a Code of Conduct and Procedures, based on the prescribed Models.

 

Key changes include:

 

·        New standards relating to discrimination and harassment, bullying, work health and safety, behaviour at meetings, access to information and maintenance of council records

·        New rules governing the acceptance of gifts, including mandatory reporting

·        Integrating the pecuniary interest provisions previously contained in the Local Government Act 1993 (the Act) and Regulation

·        A new ongoing disclosure requirement for councillors and designated persons, requiring disclosure of new interests in returns within three months of becoming aware of them

·        Requirement that councillors disclose in their returns of interests whether they are a property developer or a close associate of a property developer

 


 

Some key changes to the Procedures include;

 

·    Revised definition of what is and what is not a code of conduct complaint

·    Clearer guidance on what complaints can be declined at the outset

 

Code of conduct complaints must be assessed against the standards prescribed under the version of the council’s code that was in force at the time the conduct the subject of the complaint is alleged to have occurred. In addition, complaints about staff must be managed in accordance with the relevant industrial instrument or employment contract.

 

In adopting a new code of conduct and procedures, councils may include provisions that are supplementary to those contained in the Model Code of Conduct and Procedures. Councils may also impose more onerous requirements under their adopted codes of conduct than those prescribed under the Model. However, a council’s adopted code must not dilute the standards prescribed under the Model.

 

Following from the above, the previously released consultation version of the Model Code of Conduct issued on 5 September 2018 included provisions governing the use of social media, which have since been removed. However, councils can still choose to adopt this provision as a supplementary provision of their Code of Conduct. Following a consultation process this has not been included in the proposed draft.

 

The adopted code of conduct may also include provisions that supplement the Model Code of Conduct and that extend its application to persons that are not “council officials” for the purposes of the Model Code of Conduct, for example volunteers, contractors and members of wholly advisory committees.

 

In relation to the above, it is recommended the application of Council’s Code of Conduct, with the exception of Parts 4 and 5, be extended to wholly advisory committees and in-house volunteers. This has been achieved in the attached Draft by amending the definitions and including an additional paragraph in the introduction. Part 7 of the Model Code of Conduct has also been extended to apply to Council committee members and volunteers and the provisions modified accordingly.

 

Although the extended application above does not form part of Council’s current Code Conduct it has been the practice to advise those groups and individuals of their conduct requirements, consistent with the Code of Conduct. Thus, while participating in Council matters members of those wholly advisory committees, including, for example, community representatives on sub-committees and working parties in addition to volunteers engaged directly by Council, have been required to maintain the standards of professional behaviour reflected in the Code of Conduct.

 

To date this has been achieved through various means, including Terms of Reference for committees, the Volunteer Handbook and the Appointment of Organisation, Community and Individual Citizen Members to Council Policy (Pol 117). This approach has been to maintain and promote confidence and trust in the work of Council within the local government area. 

 

Therefore, extending the application of the draft Code of Conduct and Procedures in the manner described above provides an opportunity to give greater clarity regarding the obligations of those individuals and groups, formalise current practice and ensure consistency with existing documents and processes. The recommendation has not been extended to Parts 4 and 5 as those Committees and persons do not have any delegated functions and persons are often appointed to those committees specifically because they have an interest in a particular matter and belong to a special interest group with specialised skills and/or experience and associated specific interests. 

 

It is not proposed to extend the Code of Conduct to contractors. Council has a Business Ethics Brochure that is provided to all contractors through Council’s RFT process. The purpose of that Statement is to define the principles of conduct that are expected of Council and its private sector contractors, suppliers, consultants, tenderers or business partners to ensure mutual integrity and professionalism. It also serves as a statement of Council’s values and systems of accountability with an expectation that all contractors act in accordance with that statement and related policies and guidelines and maintain the highest standards of ethics and accountability in their dealings with Council. Contractors are also expected to make sub-contractors they employ aware of the statement and its obligations.

 

Financial Implications

There will be costs incurred in delivering training to all staff, Councillors and council officials, including engaging an external provider to deliver face-to-face training to councillors, executive staff and those with designated complaints handling and other roles. The estimated costs for this training are anticipated to be between $3,000 and $4,500 (plus GST) and will be jointly funded from within Councillors Professional Development budget ($18,000 annual budget) and from Council’s overall staff learning and development budget allocation.

 

Council’s Code of Conduct Administrative Procedures provide that Council is to report Model Code of Conduct complaint statistics to the Office of Local Government (OLG) within three months of the end of September each year. Part of that reporting includes the total cost of dealing with the code of conduct complaints made about councillors and the general manager within the period. The costs for the last three reporting periods are as follows.

 

1 September 2015 – 31 August 2016               $5,000

1 September 2016 – 31 August 2017               $3,000

1 September 2017 – 31 August 2018               $0

 

Policy and Legislation

Local Government Act 1993 (NSW)

Local Government (General) Regulation 2005

Model Code of Conduct for Local Government Councils in NSW (December 2019)

 

Section 440 of the Act requires every council (including county councils) and joint organisation to adopt a code of conduct that incorporates the provisions of the Model Code of Conduct.

 

The Model Code of Conduct sets the minimum standards of conduct for council officials and enhances public confidence in local government. It is prescribed by regulation to assist council officials to understand and comply with the standards of conduct that are expected of them; enable them to fulfil their statutory duty to act honestly and exercise a reasonable degree of care and diligence.

 

Following completion of the public exhibition and submission period it is proposed Council include a recommendation that the current Gifts and Benefits Policy (POL 107) be rescinded. Internal review of that Policy has considered it no longer necessary given the expanded provisions within the new proposed draft Model Code of Conduct and that it would be a duplication of those provisions. However, it is not recommended that Policy be rescinded until the new Code of Conduct and Procedures are adopted. Council’s internal procedures will be reviewed, including, for example, ensuring clear internal mechanisms for reporting and recording gifts and benefits. The Conflicts of Interest Policy (POL 112) is also currently under review.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

Council’s current Code of Conduct remains in place until the new Code is adopted.

 

If a council fails to adopt a new Code of Conduct and Procedures based on the new Model Code of Conduct and Procedures within six months of their prescription, the provisions of the new Model Code and Procedures will automatically override any provisions of a council’s adopted code of conduct and procedures that are inconsistent with those contained in the Model Code and Procedures through the operation of sections 440(4) and 440AA(4) of the Act (unless the inconsistent provisions of a council’s adopted code of conduct are more onerous than those contained in the Model Code).

 

There is a risk that failure to adopt a new Code of Conduct by 14 June 2019 may lead to confusion in relation to the provisions that apply to Councillors, staff and delegates from that date. To mitigate this risk, it is sought that Council endorse, publicly exhibit and adopt a new Code of Conduct prior to 14 June 2019.

Internal / External Consultation

Following the release of the revised Model Code of Conduct and Administration Procedures the Model Code of Conduct a workshop was held with Councillors and Executive staff on 4 March 2019, to provide an overview of the key changes and provide information about the intention of those changes.

 

Although the Code is mandatory and there are no provisions in the Act relating to the public exhibition of a draft Code of Conduct prior to adoption by Council, there was support in the Workshop for giving public notice of the draft code and exhibiting it publicly. Therefore, Council’s Code of Conduct will be placed on public exhibition for a period of not less than 28 days during which submissions may be made to the Council. A further report will be made to Council at the end of the public exhibition and submission period.

 

The draft Code and Administrative Procedures were also reviewed by a cross-section of staff across the organisation through the Corporate Review Committee.

 

The Office of Local Government NSW reviewed the draft Code and Procedures, particularly in relation to their extension to in-house volunteers and wholly advisory committee members. Although it is noted the Office of Local Government is not in a positon to endorse a council’s code of conduct or procedures, as it is ultimately up to Council to adopt a code and procedures that comply with the requirements under sections 440 and 440AA of the Act.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

 

 

 

 

 

 

 

 

ü

 

Involve

 

 

 

 

 

 

 

 

ü

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

Draft Administrative Procedures for the Code of Conduct 2019 – Provided under separate cover

 

2.

Draft Wagga Wagga City Council Code of Conduct 2019 - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-7

 

RP-7               Integrated Planning and Reporting - Draft Long Term Financial Plan 2020/29 and Combined Delivery Program and Operational Plan 2019/20

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

Summary:

Under Council’s Integrated Planning and reporting requirements, Council has drafted the Combined Delivery Program and Operational Plan 2019/20, the Draft Fees and Charges 2019/20 and the draft Long Term Financial Plan 2020/29 for public exhibition.

 

 

Recommendation

That Council:

a       place the following documents on public exhibition for 28 days commencing 30 April 2019 and concluding on 28 May 2019:

i         draft Combined Delivery Program and Operational Plan 2019/20

ii        draft Fees and Charges for the financial year 2019/20

iii       draft Long Term Financial Plan 2020/29

b       invite submissions from the community in relation to these documents throughout the exhibition period

c        receive a further report after the public exhibition period

i         addressing any submissions made in respect of the draft documents

ii        proposing adoption of the draft Combined Delivery Program and Operational Plan 2019/20, draft Fees and Charges 2019/20 and the draft Long Term Financial Plan 2020/29 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Report

The Long Term Financial Plan 2020/29 and the Combined Delivery Program and Operational Plan 2019/20 have been formulated together with consideration to the Wagga View Community Strategic Plan 2040 previously endorsed by Council as well as the Disability Inclusion Action Plan 2017/21.

 

These documents have been created as part of Council’s Sustainable Future Framework, based on the local government requirements for Integrated Planning and reporting.

Sustainable Future Framework

 

 

Combined Delivery Program and Operational Plan

 

The Draft Combined Delivery Program and Operational Plan 2019/20 has been designed to include Council’s commitment to the Wagga View Community Strategic Plan 2040 in the form of the Delivery Program and a Operational Plan inclusive of  projects, programs and services to be delivered during the 2019/20 financial year.

 

The 2019/20 Combined Delivery Program and Operational Plan consist of:

·    Clear links to ‘Wagga View” the Community Strategic Plan 2040

·    Disability Inclusion Action Plan items for 2019/20

·    Delivery Program items

·    Operational items broken down by service areas

·    Outputs of each service area

·    Measures of performance

·    Delivery Program four-year budget

·    Delivery Program Capital Works (New Projects and Recurrent)

·    A list of contributions and donations to be made by Council

 

In the interest of improving how we report to the community the following improvements to this year’s documents have been made:

 

·     Council’s operations have been displayed by service areas rather than activities

·     A list of outputs and performance measures have been included for each service area

·     Details of the number of employees and operational budgets for each service areas are shown

 

This information has been designed to better inform the community of the cost of each service area of Council and provides details of what they deliver.

 

Fees and Charges

 

In accordance with Section 608 of the Local Government Act 1993, a council may charge and recover an approved fee for any service it provides.

 

The services for which an approved fee may be charged include the following provided under the Local Government Act or any other Act or the regulations, by the council:

·    supplying a service, product or commodity

·    giving information

·    providing a service in connection with the exercise of the council’s regulatory functions-including receiving an application for approval, granting an approval, making an inspection and issuing a certificate

·    allowing admission to any building or enclosure.

 

There has been a proposed freeze imposed on the Airport for the Passenger Charges and the General Aviation Landing Charges for the 2019/20 financial year only, which has been reflected in the budget.

 

There is also a proposed temporary freeze imposed on all the fees at the Oasis for 2019/20.

 

Long Term Financial Plan

 

The Long Term Financial Plan is an essential element of the resourcing strategy which details how the strategic aspirations of Council which are outlined in the Community Strategic Plan can be achieved in terms of time, money, assets and people.

 

Council’s Long Term Financial Plan is a ten-year financial planning document with an emphasis on long-term financial sustainability. Financial sustainability is one of the key issues facing local government due to several contributing factors including growing demands for community services and facilities, constrained revenue growth and ageing infrastructure.

 

The Long Term Financial Plan is formulated by using a number of estimates and assumptions to project the future revenue and expenditure required by Council to deliver those services and projects expected by the community. In doing so, it addresses the resources that impact on the Council’s ability to fund its services and capital works whilst remaining financially sustainable.


 

Financial Implications

The proposed adoption of the suite of IPR documents will be reported to Council 24 June 2019 after all submissions have been addressed. It should be noted that the Long Term Financial Plan has incorporated the capital reset report adopted at the 25 March Council meeting, along with the Local Infrastructure Contributions Plan 2019-2034 that was adopted at the 8 April 2019 meeting.

 

The Long Term Financial Plan once adopted will then inform the 2019/20 budget and ongoing for 10 years.

Policy and Legislation

The documents have been created to meet Council’s Integrated Planning and Reporting requirements under the Local Government Act 1993.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

Risk Management Issues for Council

A number of risk management issues were identified and have been actively managed.

 

A summary of these risks are as follows:

-        Lack of engagement from the community

-        Inability to meet everyone’s expectations

-        Inability to resource and deliver on plans

Internal / External Consultation

The documents will be placed on public exhibition from the for a 28-day period from commencing 30 April 2019 and concluding on 28 May 2019. As part of the exhibition period a variety of communication methods will be used, to not only promote the public exhibition period but also promote the purpose of the documents.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media releases

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

x

 

 

x

 

 

 

 

x

 

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

Draft Combined Delivery Program and Operational Plan 2019/20 - Provided under separate cover

 

2.

Draft Fees & Charges 2019/20 - Provided under separate cover

 

3.

Draft Long Term Financial Plan 2020/29 - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-8

 

RP-8               Petition - Parking Spaces in Parkhurst Street

Author:         Peter Ross 

Director:       Caroline Angel

         

Summary:

Council received a petition from residents of Parkhurst Street, Tolland requesting “Residents Parking Only “be installed along the southern side of Parkhurst Street.

 

 

Recommendation

That Council:

a       receive and note the petition

b       request a report in relation to the petition to be prepared for the next Traffic Committee meeting

 

Report

A petition containing 26 signatures, was received at Council on 27 March 2019.

 

The petition was submitted by Lex and Daisy Foley on behalf of residents of Parkhurst Street, Tolland. In accordance with the Petitions Management Policy POL086 a letter acknowledging the receipt of the petition has been sent to the Foley’s.

 

The petition details the difficulties experienced by residents in respect to parking along Parkhurst Street with a request made for the southern side of Parkhurst Street to be restricted to residents and their guests. There was also a proposed short-term solution made that an area behind Red Hill Primary School, that is currently dedicated as parkland, be utilised as designated parking.

 

The request will be investigated and a further report provided to Council for consideration.

 

Financial Implications

Nil at this stage, funding options will be considered in the future when further details on the request are available.

Policy and Legislation

POL 086 Petitions Management Policy

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 


 

Risk Management Issues for Council

N/A

Internal / External Consultation

Consultation with all relevant parties will be undertaken during the investigation.

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                             RP-9

 

RP-9               PADDY OSBORNE PARK TARCUTTA - PROPOSED DEVELOPMENT

Author:          Ben Creighton 

Director:       Natalie Te Pohe

         

Summary:

Council has received a request from the Hillside House Committee in Tarcutta for the development of a weatherproof shelter within Paddy Osborne Park. The Committee is seeking assistance from Council in the planning and funding of the project predominately through the seeking of grants.

 

 

Recommendation

That Council:

a       endorse the development of a multi-purpose shelter within Paddy Osborne Park at Tarcutta

b       endorse staff providing assistance in the planning and the seeking of grant funding for the project

 

Report

Council has received a request from the Hillside House Committee in Tarcutta for the development of a weatherproof shelter within Paddy Osborne Park. (Attachment 1)

 

The project as described to staff “is to provide a multipurpose structure in the Paddy Osborne Park in the village of Tarcutta. The building when completed would serve as a shaded weatherproof shelter for community members overlooking the children’s playground, a rest venue, a stage for small performances, an adjunct to the transport drivers’ memorial service and a means of highlighting the history and attractions of the Tarcutta district.

 

The proposed building would be a curved structure facing the play area and would also house storey boards highlighting the history of Tarcutta both before and after European settlement. The building is likely to be styled in character with older farm buildings which were largely clad with corrugated iron and would be equipped with lighting and power to ensure maximum versatility in usage.

 

There is also an idea to provide space for a key ring display so visitors could leave a lasting memento of their time in Tarcutta. The concept is that people hang colour coordinated key rings over the top of the mural. Then later old gate, fence, corrugated iron cut-outs could added for effect.

 

The project could be part funded by the Hillside House Committee which has responsibility for using the funds raised by the sale of the aged care facility which was located in Tarcutta. The Committee would like to fund this as a lasting memorial to the work of the body in improving the amenity of the village.

 

The Committee is requesting assistance from Council in planning and funding the structure, primarily through the seeking of grant funding.

 

 

 

Financial Implications

It is proposed that Council’s contribution to this project would be in-kind staff time.

 

The Committee will also be encouraged to apply for funding through Council’s annual grant program should Council support the Committee’s proposal.

Policy and Legislation

Recreation, Open Space and Community Strategy 2040

 

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: We activate our community spaces to promote connectedness

 

Risk Management Issues for Council

The risks associated with implementing this project relate to process, cost, environmental, WHS and contractor performance. These risks will be addressed in partnership with the Hillside House Committee as part of the Council’s project management and contractor performance management systems.

Internal / External Consultation

External consultation was undertaken via an onsite meeting between staff and members of the community committee.

 

Attachments  

 

1.

Letter of Request

 

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                             RP-9

 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-10

 

RP-10            BOMEN SOLAR FARM - EOI FOR LEASING

Author:         Tristan Kell 

Director:       Natalie Te Pohe

         

 

Summary:

This report relates to a final decision regarding the proposed solar farm lease which Council offered by expression of interest in late 2018.

 

 

Recommendation

That Council:

a       decline all offers for leasing of 211 East Bomen Road, Bomen (Lot 22 DP 1085826) & 274 East Bomen Road, Bomen (Lot 22 DP 1128492) for solar farming purposes

b       reconsider the options for 211 East Bomen Road, Bomen (Lot 22 DP           1085826) & 274 East Bomen Road, Bomen (Lot 22 DP 1128492) subsequent to the finalisation of the Special Activation Precinct

 

Report

Council resolved in May 2018 by way of resolution of Council (18/171) to offer Council owned operational land at 211 East Bomen Road, Bomen and 274 East Bomen Road, Bomen for lease by solar farming enterprises by expression of interest (EOI).

 

Subsequently a report was prepared for the consideration of Council at the 29 January 2019 meeting detailing the submissions received.

 

By way of resolution 19/019 Council deferred to make a decision pending a Councillor workshop on the implications of the Bomen Special Activation Precinct (SAP) and the potential highest and best use for the land since the announcement.

 

As a result of the site inspection and Workshop conducted on 1 April 2019 it is recommended that Council decline all offers to lease land at Bomen for solar farming. The key reasons for this are:

 

·    uncertainty about the future of Bomen in terms of demand, future uses, staging of land releases, and identification of core precincts until the SAP is complete

·    due to the above, uncertainty about the highest and best use of the land

·    the duration of the lease commitment to solar farming reduces flexibility and timely responses to market demands

·    recognition of the visual impact on nearby residences, particularly in the Eunony Valley

 

It should be noted that this recommendation may have an impact on the business case currently being developed regarding the large-scale solar farm at the Gregadoo Waste Management Centre, however the business case would take this into account.

 

Expression of interest applicants will be advised by way of written correspondence of Council’s decision.


 

Financial Implications

N/A

Policy and Legislation

N/A

 

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We minimise our impact on the environment

 

Risk Management Issues for Council

If Council determined to proceed with the leasing of these parcels, then Council may not be utilising the land to its highest and best use, therefore impacting on the overall outcome of the Precinct.

Internal / External Consultation

Within Council, the following areas have been consulted in determining a way forward:

 

·    Corporate Services Directorate (City Strategy)

·    Community Directorate (Environment)

 

A Councillor site inspection and Workshop was held 1 April 2019 with the following Councillors in attendance at the workshop:

 

·    Mayor Greg Conkey

·    Councillor Yvonne Braid

·    Councillor Paul Funnell

·    Councillor Dan Hayes

·    Councillor Vanessa Keenan

·    Councillor Tim Koschel

·    Councillor Rodney Kendall

·    Councillor Kerry Pascoe

·    Councillor Dallas Tout

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-11

 

RP-11            MLHD Excellence Awards Sponsorship

Author:         Dominic Kennedy 

Director:       Natalie Te Pohe

         

Summary:

For Council to consider providing sponsorship for the Diversity Award to be presented at the Murrumbidgee Local Health District Excellence Awards event.

 

 

Recommendation

That Council:

a       support the Murrumbidgee Local Health District by sponsoring a Diversity Award as part of the annual Excellence Awards event

b       note that the $1,500 sponsorship can be sourced from current operational budgets

 

Report

The Murrumbidgee Local Health District (MLHD) provides a range of public health services to the Riverina and Murray regions of New South Wales, servicing approximately 125,561 square kilometres and around 240,724 residents living within the District. The MLHD employ over 3,500 staff and operate 31 hospitals.

 

The MLHD is a key strategic partner of Wagga Wagga with initiatives that drive community health and economic growth and are also represented on the Riverina Medial Specialist Recruitment and Retention Committee.

 

Council is committed to supporting MLHD’s efforts to attract and retain medical professionals. Through supporting events such as the Excellence Awards, Council can do its part to recognise the leading health professionals in the region, which will assist in retaining this talent in the region.

 

The award that Council would be sponsoring also aligns with Council’s vision for the city of Wagga Wagga. Diversity and inclusion define Wagga Wagga’s community and are critical to the continued growth of the region. Council has been approached to sponsor the Diversity Award which aligns with the direction the community has embraced.

 

As outlined in the attached Guidelines (Attachment 2), the Diversity Award is awarded to an individual or team who demonstrated best practice or innovation to achieve better health outcomes for people from diverse backgrounds. The nominee:

 

·    Recognises groups in the population, including those who are Aboriginal, aged, culturally and linguistically diverse (CALD), have a disability or Mental Health condition

·    Demonstrates coordinated and integrated care for populations with the greatest needs, recognising that health and social outcomes are interdependent.

 


 

Last year’s award winner was Rhonda Pitt who is a Health Services Manager. As described in the following description, Rhonda displays all the attributes of a health professional leader that the Wagga Wagga City Council is aiming to attract and retain in the region.

 

A newcomer to town, Rhonda embraced the opportunity to become part of the local community. Rhonda joined the Local Rotary Club, re-established the Local Health Advisory Committee (LHAC), worked with the Garden Club to improve the grounds of the West Wyalong hospital and promoted National Sorry Day by holding an event in conjunction with the Aboriginal Lands Council. Rhonda has brought together a group of diverse organisations and built strong relationships with the local community.

 

Financial Implications

The 2019 Diversity Award is a once-off sponsorship contribution of $1,500 and is proposed to be funded from within current operational budgets.

Policy and Legislation

N/A

Link to Strategic Plan

Community Place and Identity

Objective: We are proud of where we live and our identity

Outcome: We are a multicultural community

Risk Management Issues for Council

N/A

Internal / External Consultation

This sponsorship is supported by the Corporate Services and Community Services Directorates.

 

While not directly consultation, there are public benefits for Council in becoming a sponsor. As outlined in the attached Prospectus (Attachment 1), as an Award Sponsor, Council would gain the following:

 

·    Organisation representative to present award to prize winner

·    Organisation name included in title of award

·    $1,500 sponsorship to be awarded as prize to recipient

·    Organisation to be named awards sponsor in promotional materials and keepsake program

·    Verbal acknowledgement as a sponsor at the Awards Presentation

·    Organisation named as award sponsor in MLHD e-newsletter and Murrumbidgee Matters Magazine

·    Organisation logo and link to company website/social media to appear on MLHD website/social media platforms

 

 

 

Attachments

 

1.

MLHD Excellence Awards Prospectus

 

2.

MLHD Excellence Awards Guidelines

 

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-11

 


 


 


 


 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-11

 


 


 


 


 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                           RP-12

 

RP-12            Airport Fees and Charges

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

         

Summary:

The proposed Airport fees for the 2019/20 financial year have been on public exhibition for a period of 28 days, from 2 March 2019 to 30 March 2019. This report proposes adoption of those charges, applicable from 1 July 2019.

 

 

Recommendation

That Council:

a       note there were no public submissions received during the exhibition period for the Airport Fees and Charges

b       adopt the Airport Fees and Charges for the 2019/20 financial year

 

Report

Council, at its meeting of 25 February 2019, resolved:

 

That Council:

a       place a freeze on the Airport Passenger Charges and the General Aviation Landing Charges for the 2019/20 financial year as specified in this report, due to the Airport review currently being undertaken

b       note the estimated reduced revenue of $64K for the 2019/20 financial year due to the freeze on the Passenger Charges and the General Aviation Landing Charges

c        note the poor financial position of the Airport Reserve

d       will review and may adjust fees in accordance with the outcomes of the Airport review in future financial years

e       note that a separate capital contribution in future financial years for the consultant and terminal expansion from both Qantas and REX were discussed with the Committee, in which in-principle support was provided by Qantas and REX representatives

f         place the draft 2019/20 Airport Fees and Charges on public exhibition for a period of 28 days from 2 March 2019 to 30 March 2019 and invite public submissions during this period

g       receive a further report following the exhibition and submission period:

i        addressing any submissions made in respect of the draft 2019/20 Airport Fees and Charges

ii       proposing adoption of the 2019/20 fees and charges unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

The above was resolved subsequent to receiving submissions in relation to the proposed Airport budget for 2019/20. These submissions were previously attached to the 25 February Council report.

The proposed Airport fees and charges for the 2019/20 financial year were placed on public exhibition from 2 March 2019 until 30 March 2019 and Council invited public submissions during this period. No public submissions were received on the proposed fees.

 

Following the public exhibition period, Council staff have identified a new fee required for use of the Airport Car parking by rental car companies. This fee has been added to the proposed fees and charges document, as outlined below:

 

Item Number

Fee Name

2018/19 Adopted Fee

2019/20 Public Exhibition Fee

2019/20 Final Proposed Fee

Basis

0029

Car Rental Operators – use of Car Park

To be invoiced monthly for each time the issued swipe cards are used by individual car rental operators

-

-

$0.50

Each use

 

For Councillors information, the proposed fee was sent to all the current car rental companies who are located at the Wagga Wagga Airport, and no responses were received.

 

Airport User Notification

A two-month notification period is required prior to commencement of the proposed fees and charges from 1 July 2019. On adoption of the proposed fees and charges, Council staff will commence the notification process to airport users. These adopted fees and charges will subsequently be incorporated into Councils Operational Plan for consideration and adoption by Council in its entirety in June.

 

Financial Implications

The proposed freezing of the passenger charges and general aviation landing charges for the 2019/20 financial year has an estimated $64K negative impact on the Airport’s financial position. 

Policy and Legislation

Local Government Act 1993, Sections 610F

Integrated Planning and Reporting Guidelines

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 


 

Risk Management Issues for Council

Without adequate revenue to cover the costs of operating the Airport, there is the risk that the Airport will not be financially sustainable into the future and will not meet the expectations of the community.

Internal / External Consultation

The draft 2019/20 Airport fees and charges were placed on public exhibition for a period of 28 days, from 2 March 2019 to 30 March 2019 with no public submissions received.

 

Direct correspondence will be provided to the Airport users outlining Council’s decision.

 

Attachments  

 

1.

Airport 2019/20 Fees and Charges

 

 

 

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                                                             RP-12

 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-13

 

RP-13            POL 075 - Investment Policy

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

Summary:

Amendments to POL 075 - Investment Policy are presented to Council for adoption following placement on public exhibition.

 

 

Recommendation

That Council:

a       note that there were no public submissions received during the exhibition period the draft POL 075 Investment Policy

b       adopt the amended POL 075 – Investment Policy

 

Report

Council, at its meeting of 25 February 2019, resolved:

 

That Council:

a       endorse the draft POL 075 - Investment Policy, that is to be placed on public exhibition for a period of 28 days from 2 March 2019 to 30 March 2019 and invite public submissions until the 13 April 2019 on the draft policy

 

b       receive a further report following the exhibition and submission period:

i        addressing any submissions made in respect of the proposed POL 075 – Investment Policy

ii       proposing adoption of the Policy unless there are any recommended amendment deemed to be substantial and requiring a further public exhibition period

This Policy was placed on public exhibition from 2 March 2019 until 30 March 2019 and received submissions until 13 April 2019. No public submissions were received during this period. Accordingly, it is recommended to Council that this Policy be adopted as exhibited.

Financial Implications

The content of the Investment Policy determines what types of investments and investment terms are allowable. The content contained within the Investment Policy directly correlates with the framework Council officers work within relating to investment decisions. The role of Council officers responsible for managing Council’s investment portfolio is to maximise investment revenue earned, whilst adhering to the Investment Policy guidelines.

 

Council’s portfolio balance was $138.9M at 31 March 2019 with budgeted investment income for 2018/19 of $3.5M.


 

Policy and Legislation

Local Government Act 1993 - Section 625

POL 075 - Investment Policy

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

The Investment Policy attempts to mitigate the potential loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times. 

Council officers report monthly to Council on the investment portfolio performance and position.

Internal / External Consultation

Council’s independent financial advisor, Imperium Markets, have reviewed the Policy and have provided amendments where necessary.

 

Council officers have also reported these amendments to the Audit, Risk and Improvement Committee.

 

Council placed the Policy on public exhibition from 2 March 2019 until 30 March 2019 and received submissions until 13 April 2019.

 

Attachments

 

1.

POL 075 - Investment Policy

 

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-13

 


 


 


 


 


 


 


 


 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-14

 

RP-14            Temporary Event Signage

Author:         Fiona Hamilton 

Director:       Janice Summerhayes

         

Summary:

Wagga Wagga City Council has installed temporary event signage infrastructure, as a trial, in eight locations on Council managed land to provide a facility for the community to advertise upcoming community events.

 

Following the initial trial, eight preferred locations are being presented to Council for permanent installation. In addition, the draft Temporary Event Signage Policy is also presented to Council for endorsement and placement on public exhibition.

 

 

Recommendation

That Council:

a       endorse the signage design and the eight permanent locations as outlined in this report

b       endorse the draft Temporary Event Signage Policy, that is to be placed on public exhibition for a period of 28 days from 01 May 2019 inviting public submissions until 29 May 2019 on the draft Policy

c        receive a further report following the exhibition and submission period:

(i)      addressing any submissions made in respect of the proposed Temporary Event Signage Policy

(ii)     proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

d       endorse the budget variation as outlined in the Financial Implications section of this report.

 

Report

To assist the community in promoting their community events being held in the local government area, eight temporary event signage structures were installed in December 2017 as a trial. During the trial consultation was undertaken with stakeholders and the usage of the structures was monitored.

 

Following this trial, eight permanent locations are proposed along with a design for the signage structures reflecting the City’s branding to provide amenity to both road users and the broader community.

 

The eight locations that have been chosen meet the needs of community event organisers as well as ensuring safety to road users and pedestrians and are as follows:

·        Hampden Avenue, North Wagga (opposite Wilks Park)

·        Lake Albert Road, western side of road

·        Mitchelmore Street, Turvey Park

·        Bolton Park (south of Morgan Street corner)

·        Kooringal Road, western side of the road, north of Copland Street

·        Lake Albert, corner of Lakeside Drive and Lake Albert Rd

·        Jubilee Park, corner of Red Hill Road and Bourke Street

·        Glenfield Road, western side

Council already has in place CBD banner and gateway signage locations for the advertising of events, however there is a fee for booking these locations and they are typically booked months in advance, targeting larger events. Council supports and encourages a range of festivals and events within the Local Government Area and the proposed temporary event signage structures provide community event organisers with an alternate means to promote their event.

 

The draft Temporary Event Signage Policy has been developed to provide for the approval of installations of community event signage within the City at designated locations as allowable under the Local Environment Plan LEP and State Environmental Planning Policy SEPP legislation.  It is the intent of this draft Policy to ensure that temporary event signage is managed in such a way that it prevents the appearance of ‘roadside clutter’ resulting in driver distraction and is installed to appropriate standards.  In addition to the draft Policy, guidelines have been developed to provide guidance to community event organisers to ensure that signage is visually attractive and understood by the intended audience.

 

The implementation of the Temporary Event Signage structures and the adoption of this draft Policy is dependent on associated changes to provisions in the LEP relating to the display of banners, signs and flags without consent.  A separate report has been presented to Council outlining the proposal to amend schedule 2 of the Wagga Wagga Local Environmental Plan (LEP) in relation to the exempt provisions for ‘temporary promotional banners or flags’.  Following Council’s endorsement of the changes to the LEP relating to this matter, a submission will be made to the Department of Planning and Environment for Gateway Determination.  It should be noted that this draft Policy has a dependency on the LEP amendments being approved.

 

The draft Policy, the LEP changes and proposed permanent signage locations were presented to a Councillor workshop held April 1 2019. Feedback on the number of locations and design have been considered with a reduction of locations to eight and the inclusion of a mesh backing design element to the proposed signage structures.

 

Following Council’s endorsement of this draft Policy it will be placed on public exhibition for a period of 28 days from 01 May 2019 inviting public submissions until 29 May 2019. 

Financial Implications

The signage infrastructure for eight signs is estimated to cost $32,000. $20,000 is available through the Traffic Control Signs budget line: $4,000 through the Branded Collateral for Events Promotion budget line and $8,000 through Events Strategy.


 

Policy and Legislation

Local Environmental Plan 2010 (LEP)

State Environmental Planning Policy (Exempt and Complying Development Codes) 2008

Impounding Act 1993

NSW Roads Act 1993

 

Link to Strategic Plan

Growing Economy

Objective: We are a tourist destination

Outcome: We have a variety of events, festivals and activities

 

Risk Management Issues for Council

Risk management issues relating to traffic road safety and pedestrian flows have been considered and mitigated through consultation with Council’s Traffic Officer and discussed in detail at the recent councillor workshop.

Internal / External Consultation

Consultation has been held with Council’s Traffic Committee, Roads and Maritime Services, community event organisers. In addition a Councillor workshop was held April 1 2019.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

 

 

x

 

 

 

 

 

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

POL 058 Draft Temporary Event Signage Policy

 

2.

Draft Temporary Event Signage Guidelines

 

3.

Temporary Event Signage Design Mockup

 

  


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-14

 


 


 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-14

 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-14

 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019

RP-15

 

RP-15            Response to Questions/Business with Notice

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business raised at the 25 March 2019 Ordinary Council meeting.

 

Councillor R Kendall requested that Council facilitate a workshop to prepare a list of Wagga Wagga electorate priorities to be presented to the Member for Wagga Wagga Dr Joe McGirr.

Response provided by the Governance Directorate

 

Initial feedback has been sought from Councillors with a workshop to be scheduled to discuss the items identified in the near future.

 

The following is in response to Questions/Business raised at the 8 April 2019 Ordinary Council meeting.

 

Councillor P Funnell received feedback from the community in regards to Wilks Park and its current lack of greenery. He requested that Wilks Park be considered in regards to enhancement of its aesthetics.

Response provided by the Commercial Operations Directorate

 

Council staff will investigate succession planting of the existing trees within the Wilks Park open space for future feasibility as well as explore any potential funding opportunities for the enhancement of the area.

 

Councillor P Funnell requested what cost would be incurred to Council for a bi-election if a Councillor was to leave prior to end of term.

Response provided by the Governance Directorate

 

The NSW Electoral Commission has advised that the typical cost of a by-election in NSW is 75-80% of a general election. The cost of the 2016 ordinary (general) election for Wagga Wagga was approximately $325K (including GST and excluding amalgamation discount). Therefore, Council could expect the cost of a by-election to be approximately $250K.

 

As the next Local Government elections are now less than 18 months away (13 September 2020), Council could, under s294(2a) of the Local Government Act 1993 (NSW), apply to the Minister for Local Government for any vacancy to not be filled.

 

Councillor D Hayes enquired if are there any plans to improve the intersecting roads onto the roundabout located at the Bunnings Warehouse entry

Response provided by the Commercial Operations Directorate

 

This will be considered as part of the Glenfield Road/Pearson Street investigation/design. Traffic modelling will be undertaken to determine the best solution.

 

Councillor D Hayes requested if the road signs leading from Tumbarumba Road to the Gregadoo East Road turn off were suitable for the amount of traffic and current speed limit

Response provided by the Commercial Operations Directorate

 

The advance warning signs on Tumbarumba Road, at the approach to Gregadoo East Road, were checked and updated earlier this year. The updated signs meet the accepted standard for rural intersections.

 

Councillor V Keenan asked for the costings involved for Councils defence with the Land and Environment Court for 199 Gurwood street appeal.

Response provided by the Governance Directorate

 

The total cost up to 11 March 2019 is $58.429.69. Council is yet to receive the invoice for the recent finalisation of the matter and will provide an updated costing when this is received.

 

Councillor K Pascoe raised concerns with the Crooked Creek bridge and its usage by school children. He stated that due to increased traffic and construction works this has pushed the walkway further out, the current walkway is quite narrow and the safety barriers on the bridge need reviewing due to the height of the drop on the other side of the barrier.

Response provided by the Commercial Operations Directorate

 

This matter will be investigated due to the increase usage by school children as a result of the development to the south of the bridge. The most appropriate treatment at this location would be a separate pedestrian bridge in line with the existing footpath, however this would be an expensive option.

 


 

Councillor T Koschel requested an assessment be conducted for a possible pedestrian crossing to be placed on Lake Street near Lake Albert Public School due to the high volume of vehicles using this street and the school children needing to cross this road during peak times.

Response provided by the Commercial Operations Directorate

 

An investigation into traffic and pedestrian movements at this location in Lake Street have commenced and will be completed during the next school term. There may be a concern with the ability to meet the full requirements of the RMS warrants (usage) for a pedestrian crossing at this location, however this will be discussed with RMS.

 

Councillor D Tout attended the Strum All Ages Gig which was an event organised by youth for the youth of Wagga Wagga. He requested that a letter of congratulations be sent in regards to the success of the event and the positive value of funding put towards the event supplied through Council Grants Program.

Response provided by the Community Directorate

 

Noted. A letter of congratulations will be sent from the Director of Community.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

    


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                               M-1

 

Committee Minutes

M-1                 SISTER CITY COMMUNITY COMMITTEE MINUTES - 28 MARCH 2019

Author:                        Elizabeth Cox 

General Manager:    Peter Thompson

         

Analysis:

A Sister City Community Committee meeting was held on 28 March 2019. The minutes of the meeting are attached for the information of Councillors.

 

 

Recommendation

That Council receive the minutes of the Sister City Community Committee Meeting held on 28 March 2019.

 

Report

A Sister City Community Committee meeting was held on the 28 March 2019. The minutes of that meeting are attached for the information of Councillors.

Financial Implications

N/A

Policy and Legislation

Sister City Community Committee Terms of Reference

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments  

 

1.

Sister City Community Committee - Minutes - 28 March 2019

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 29 April 2019.                                                               M-1

 


 


 

  


Reports submitted to the Ordinary Meeting of Council to be held on Monday 29 April 2019.

 

QUESTIONS/BUSINESS WITH NOTICE


Report submitted to the Confidential Meeting of Council on Monday 29 April 2019.                                                 CONF-1

 

Confidential Reports

CONF-1         RFT2018-16 PROVISION OF TRADE SERVICES (REFRESH)

Author:          Sylvester Otieno 

Director:       Caroline Angel

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (ii)    commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 29 April 2019.                                                 CONF-2

 

CONF-2         RFT2019-19 REMOVAL AND PROCESSING OF BIOSOLIDS

Author:          Geoff Pym 

Director:       Caroline Angel

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 29 April 2019.                                                 CONF-3

 

CONF-3         RFT2019-23 BANKING AND BILL PAYMENT SERVICES

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 29 April 2019.                                                 CONF-4

 

CONF-4         RFT2019-28 PIPE NETWORK RELOCATION OF RISING MAIN

Author:          Rupesh Shah 

Director:       Caroline Angel

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 29 April 2019

CONF-5

 

CONF-5         Event Sponorship

Author:         Fiona Hamilton 

Director:       Janice Summerhayes

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 29 April 2019

CONF-6

 

CONF-6         EXPRESSION OF INTEREST  - CIVIC CENTRE & RIVERSIDE FOOD VENUES

Author:         Dianne Wright 

Director:       Natalie Te Pohe

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 29 April 2019.                                                 CONF-7

 

CONF-7         Loan Facility - Refinancing of Existing Loans

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 29 April 2019.                                                 CONF-8

 

CONF-8         Farrer Road Gas Pipeline Relocation

Author:          David Butterfield 

Director:       Natalie Te Pohe

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

   

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 29 April 2019.

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

Director Community                                                               (Mrs J Summerhayes)

Director Finance                                                                     (Mrs N Te Pohe)

Acting Director Commercial Operations                              (Mr R Shah)

Manager Audit, Risk & Governance                                    (Ms I Hensley)

Manager City Strategy                                                            (Mr T Kell)

Manager Executive Support                                                  (Mr S Gray)

Manager Operations                                                               (Mr S Otieno)

Manager Technical & Strategy                                              (Mr P Ross)

Manager City Development                                                   (Mr P O’Brien)

Senior Project Manager                                                         (Mr D Woods)

Development Assessment Coordinator                              (Mr C Collins)

Strategic Asset Planner (Parks & Recreation)                   (Mr B Creighton)

Communications & Engagement Officer                             (Mr J Lang)

Governance Officer                                                                (Ms B King)

Audit, Risk and Governance Officer                                    (Mrs S Karpanen)

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

An apology for non-attendance was received and accepted for the General Manager, Mr Peter Thompson and Director Commercial Operations, Ms Caroline Angel on the Motion of Councillors D Hayes and P Funnell.

CARRIED

 

LEAVE OF ABSENCE

 

19/097       RESOLVED:

                   On the Motion of Councillors V Keenan and K Pascoe

That a leave of absence for Councillor R Kendall be granted from 1 June to 30 June 2019 (inclusive).

CARRIED

Confirmation of Minutes

CM-1         ORDINARY COUNCIL MEETING - 25 MARCH 2019

 

19/098       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That the Minutes of the proceedings of the Ordinary Council Meeting held on 25 March 2019 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

Declarations Of Interest    

Janice Summerhayes declared a Non-Significant, Non-Pecuniary Interest in RP-1 - DA17/0572 for 9 Lot Subdivision at Genista Place, Springvale NSW 2650 the reason being that she lives in a neighbouring suburb and remained in the chamber during its consideration.

 

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-2 RFT2019-29 ROAD REHABILITATION MUNDOWY LANE, LOCKHART RD & OLD NARRANDERA RD the reason being that a Director of one of the tenderers is a  business associate and vacated the chamber during its consideration.

 

Councillor P Funnell declared a Significant, Non-Pecuniary Interest in CONF-2 RFT2019-29 ROAD REHABILITATION MUNDOWY LANE, LOCKHART ROAD & OLD NARRANDERA ROAD the reason being that he lives on Mundowy Lane and vacated the chamber during its consideration.

 

Councillor P Funnell declared a Significant, Non-Pecuniary Interest in RP-2 DA17/0691 - Childcare Centre at 24 Higgins Avenue, Wagga Wagga, Lot 10 DP225843 the reason being that he has engaged the services of the designer for renovations at his property and vacated in the chamber during its consideration.

 

Councillor V Keenan declared a Non-Significant, Non-Pecuniary Interest in RP-1 DA17/0572 for 9 Lot Subdivision at Genista Place, Springvale NSW 2650 the reason being that one of the Directors of the applicants was her accountant approximately 5 years ago and remained in the chamber during its consideration.

 

Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest in RP-2 DA17/0691 - Childcare Centre at 24 Higgins Avenue, Wagga Wagga, Lot 10 DP225843 the reason being that he is a builder for a block owned by his daughter in law opposite the proposed development and vacated the chamber during its consideration.

 


 

Councillor K Pascoe vacated the chamber, the time being 6:05pm.

 

Councillor P Funnell vacated the chamber, the time being 6:05pm.

 

PUBLIC DISCUSSION FORUM

 

RP-2 DA17/0691 - Childcare Centre at 24 Higgins Avenue, Wagga Wagga, Lot 10 DP225843.

 

·        Mr Louis Berrigan - Speaking against the report

·        Mr Glenn Sewell, Sewell Design – Speaking in favour of the report

 

 

Councillor P Funnell re-entered the chamber, the time being 6:20pm.

 

Councillor K Pascoe re-entered the chamber, the time being 6:20pm.

 

 

M-2 TRAFFIC COMMITTEE MEETING MINUTES 14 MARCH 2019

 

·        Steven Keene, Murrumbidgee Turf Club – Speaking in favour of the report

 

 

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

 

19/099       RESOLVED:

                   On the Motion of Councillors T Koschel and D Hayes

That Council bring forward consideration of the following reports to follow Public Discussion Forum:

·        RP-2 DA17/0691 - Childcare Centre at 24 Higgins Avenue, Wagga Wagga, Lot 10 DP225843

 

·        M-2 TRAFFIC COMMITTEE MEETING MINUTES 14 MARCH 2019

CARRIED

 


 

RP-2          DA17/0691 - Childcare Centre at 24 Higgins Avenue, Wagga Wagga, Lot 10 DP225843

Councillor K Pascoe declared a Non-Significant, Non-Pecuniary interest and vacated the chamber, the time being 6:26pm.

Councillor P Funnell declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6.26pm

19/100       RESOLVED:

                   On the Motion of Councillors D Hayes and R Kendall

That Council approve DA17/0691 for a child care centre at Lot 10 in DP225843, 24 Higgins Avenue, Wagga Wagga NSW 2650 subject to conditions outlined in the Section 4.15 assessment report for DA17/0691.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

D Tout

 

 

Councillor K Pascoe re-entered the chamber, the time being 6:34pm.

 

Councillor P Funnell re-entered the chamber, the time being 6:34pm.

 


 

M-2            TRAFFIC COMMITTEE - 14 MARCH 2019

A Motion was moved by Councillors D Hayes and R Kendall

That Council:

a       receive the minutes of the Traffic Committee Meeting held on 14 March 2019

b       endorse the recommendations of the Traffic Committee

c        approve the budget variations included in this report

 

An AMENDMENT was moved by Councillors P Funnell and Y Braid

That Council defer consideration TRAFFIC COMMITTEE - 14 MARCH 2019 until the 29 April 2019 Ordinary Council meeting.

For the AMENDMENT

Against the AMENDMENT

Y Braid OAM

G Conkey OAM

P Funnell

D Hayes

K Pascoe

V Keenan

 

R Kendall

 

T Koschel

 

D Tout

The Amendment on being put to the meeting was LOST.

19/101       RESOLVED:

          On the Motion of Councillors D Hayes and R Kendall

That Council:

a       receive the minutes of the Traffic Committee Meeting held on 14 March 2019

b       endorse the recommendations of the Traffic Committee

c       approve the budget variations included in this report

d        receive further clarification from the General Manager in relation to the quorum of this Committee

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

NOTICES OF MOTIONS OF RESCISSION

NOR-1       NOTICE OF RESCISSION - WAGGA WAGGA CITY COUNCIL CRIME PREVENTION WORKING GROUP

 

19/102       RESOLVED:

                   On the Motion of Councillors T Koschel and P Funnell

That Council:

a       rescind Resolution No. 19/086 Wagga Wagga City Council Crime Prevention Group, which reads as follows:

That Council:

a            establish a Wagga Wagga City Council Crime Prevention Working Group

b            endorse the Wagga Wagga City Council Crime Prevention Working Group Terms of Reference as tabled with this report

c            invite the identified stakeholders outlined in the Terms of Reference document with the following additions to join as members to the Wagga Wagga City Council Crime Prevention Working Group

i           two additional community representatives with at least one under the age of 25 at the date of application

ii          three Councillors in addition to the Mayor

d            advertise an expression of interest process to appoint the community     members on to the Wagga Wagga City Council Crime Prevention Working Group

b       establish a Wagga Wagga City Council Crime Prevention Working Group

c       endorse the Wagga Wagga City Council Crime Prevention Working Group Terms of Reference provided under separate cover with the following amendments to the voting members:

i         two additional community representatives with at least one being under the age of 25 at the date of application

ii        three Councillors in addition to the Mayor

iii       one representative from Neighbourhood Watch

d       invite the identified stakeholders outlined in the Terms of Reference document and above to join as members to the Wagga Wagga City Council Crime Prevention Working Group

e       advertise an expression of interest process to appoint the community members

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

D Hayes

G Conkey OAM

V Keenan

P Funnell

R Kendall

T Koschel

 

K Pascoe

 

D Tout

 

 

 

PROCEDURAL MOTION - ENGLOBO

19/103       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That the standing orders be varied for the meeting as set out here under:

·    Items where councillors wish to speak

·    Items where no councillors wish to speak

·    Confidential

·    Matter of urgency

·    Closure of Meeting

That RP-1, RP-3, RP-5 and CONF-1 be adopted as recommended in the business papers.

CARRIED

 

Reports from Staff

RP-1          DA17/0572 for 9 Lot Subdivision at Genista Place, Springvale NSW 2650

 

19/104       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council approve DA17/0572 for 9 Lot Subdivision at Genista Place, Springvale NSW 2650 subject to conditions outlined in the Section 4.15 assessment report for DA17/0572 including a deferred commencement condition requiring Council and the developer to execute the ‘Genista Place Planning Agreement’ and including any amendments detailed in the recommendations contained in this report.

CARRIED

 


 

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-2 DA17/0691 - Childcare Centre at 24 Higgins Avenue, Wagga Wagga, Lot 10 DP225843 was moved forward for the public discussion forum.

 

 

RP-3          Evocities extension of MOU

 

19/105       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       “sit out” the current program for the 2019/20 Evocities campaign and investigate how we might monitor the actual benefit of the campaign to regional cities

b       authorise the General Manager to write to the Steering Committee informing them of Council’s approach

c       continue the budget allocation that would have been for Evocities for targeting businesses to relocate to Wagga Wagga highlighting the opportunities for growth and expansion

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

RP-4          RIVERSIDE STAGE 2 - CONCEPT PLAN

 

19/106       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That Council:

a        receive the Riverside Stage 2 Concept Plan

b       undertake community and stakeholder engagement on the Riverside Stage 2 Concept Plan from 10 April 2019 to 1 June 2019

c       receive a further report following the engagement process:

i         addressing the feedback received in respect to the Riverside Stage 2 Concept Plan

ii        proposing adoption of the Riverside Stage 2 Concept Plan unless there are any recommended amendments deemed to be substantial that may require further community and stakeholder engagement

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

RP-5          Wagga Wagga Local Infrastructure Contributions Plan 2019 - 2034

 

19/107       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       notes that the stakeholder engagement process and public submissions received have been utilised to develop the draft Wagga Wagga Local Infrastructure Contributions Plan 2019 – 2034

b       adopts the draft Wagga Wagga Local Infrastructure Contributions Plan 2019 – 2034

c       notes that the document will be designed to ensure it’s reflective of Wagga Wagga and surrounds, and the maps will be reformatted during this design stage

d       authorise the General Manager or their delegate to make minor amendments to the Wagga Wagga Local Infrastructure Contributions Plan 2019 – 2034 provided that where amendments need to occur that change the intent, impact on the stakeholders or result in a conflict with other strategic documents, the proposed changes are to be reported to Council and placed on public exhibition prior to being implemented

e       authorise the General Manager or their delegate to send a copy of the Wagga Wagga Local Infrastructure Contributions Plan 2019 – 2034 to the Minister as soon as practicable, in accordance with Section 7.18(4) of the Environmental Planning and Assessment Act 1979

f        repeal the City of Wagga Wagga Section 94 Contributions Plan 2006 – 2019 and the City of Wagga Wagga S94A Levy Contributions Plan 2006

g       notes that an advertisement will be paced in the local newspaper to advise the community that the Wagga Wagga Local Infrastructure Contributions Plan 2019 – 2034 will take effect from 1 July 2019 in accordance with Section 31 of the Environmental Planning and Assessment Regulation 2000

h       update Wagga Wagga City Council’s Long Term Financial Plan with the Wagga Wagga Local Infrastructure Contributions Plan 2019 – 2034

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-6          REROC MEMBERSHIP

 

19/108       RESOLVED:

                   On the Motion of Councillors D Tout and D Hayes

That Council:

a       discontinue its membership with the Riverina Eastern Regional Organisation of Councils (REROC) at the end of the 2018/19 Financial Year

b       provide written notice to REROC of this decision and thank them for their support over a long period of time

c       delegate authority to the Mayor and General Manager to negotiate an exit from REROC

d        provide in principle support in becoming a full member of the Riverina Joint Organisation

i        delegate authority to the Mayor and General Manager to finalise negotiations with the Riverina Joint Organisation with the intent of becoming a full member

e        approve the budget variation/s as detailed in the Financial Implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

Committee Minutes

M-1            Airport Advisory Committee Meeting - 6 February 2019

 

19/109       RESOLVED:

                   On the Motion of Councillors P Funnell and D Hayes

That Council receive the minutes of the Airport Advisory Committee Meetings held on 6 February 2019.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

M-2 TRAFFIC COMMITTEE - 14 MARCH 2019 was moved forward for the public discussion forum.

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions/Business with Notice will be addressed in the next available Business paper.

 

1.         Councillor P Funnell received feedback from the community in regards to Wilks Park and its current lack of greenery. He requested that Wilks Park be considered in regards to enhancement of its aesthetics.

 

2.         Councillor P Funnell requested what cost would be incurred to Council for a by-election if a Councillor was to leave prior to the end of term.

 

3.      Councillor D Hayes enquired:

 

·        if youth were specifically asked to contribute to the Bolton Park Master Plan

·        are there any plans to improve the intersecting roads onto the roundabout located at the Bunnings Warehouse entry

·        are the road signs leading from Tumbarumba Road to the Gregadoo East Road turn off suitable for the amount of traffic and current speed limit

·        There is a sign located at Tooles Creek Bridge on Tumbarumba Road that states only one truck at a time allowed (to cross the bridge) and he raised the concern if the bridge is located on a bend could this be a potential obstruction for truck drivers who are making this judgement call

 

4.         Councillor V Keenan asked for the costings involved for Councils defence with the Land and Environment Court for 199 Gurwood street appeal.

 

5.         Councillor K Pascoe raised concerns with the Crooked Creek bridge and its usage by school children. He stated that due to increased traffic and construction works this has pushed the walkway further out, the current walkway is quite narrow and the safety barriers on the bridge need reviewing due to the height of the drop on the other side of the barrier.

 

6.         Councillor T Koschel requested an assessment be conducted for a possible pedestrian crossing to be placed on Lake Street near Lake Albert Public School due to the high volume of vehicles using this street and the school children needing to cross this road during peak times.

 

7.         Councillor D Tout attended the Strum All Ages Gig which was an event organised by youth for the youth of Wagga Wagga. He requested that a letter of congratulations be sent in regards to the success of the event and the positive value of funding put towards the event supplied through Council Grants Program.

 

closed COUNCIL

19/110       RESOLVED:

                   On the Motion of Councillors V Keenan and R Kendall

That the Council now resolve itself into a Closed Council, the time being 7.39pm.

CARRIED

 

 

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

 

 

 


 

Confidential Reports

CONF-1    RFT2019-17 CONCRETE WORKS

 

19/111       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       accept the offers of Burgess Earthmoving Pty Ltd (ABN:82 002 974 496), Damien Elliott T/a Elliott’s Concreting (ABN:25 270 641 312) and S & K Kenyon Pty Ltd (ABN:61 001 592 909) for the provision of concrete works in the schedule of rates supplied with each submission

b       authorises the General Manager or their delegate to enter into a contract with Burgess Earthmoving Pty Ltd (ABN:82 002 974 496), Damien Elliot T/a Elliott’s Concreting (ABN:25 270 641 312) and S & K Kenyon Pty Ltd (ABN:61 001 592 909) for the provision of concrete works

c       authorises the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

CONF-2    RFT2019-29 ROAD REHABILITATION MUNDOWY LANE, LOCKHART ROAD & OLD NARRANDERA ROAD

Councillor P Funnell declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7.41pm.

Councillor R Kendall declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7.41pm.

19/112       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council:

a       accept the offer of Stabilised Pavements of Australia (ABN: 90 002 900 736) for the rehabilitation of Mundowy Lane, Lockhart Road and Old Narrandera Road in the lump sum amount of $856,823 + GST

b       authorise the General Manager or their delegate to enter into a contract with Stabilised Pavements of Australia (ABN: 90 002 900 736) for the rehabilitation of Mundowy Lane, Lockhart Road and Old Narrandera Road

c       authorises the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

T Koschel

 

K Pascoe

 

D Tout

 

 

Councillor P Funnell re-entered the chamber, the time being 7:44pm.

 

Councillor R Kendall re-entered the chamber, the time being 7:45pm.

 

 

CONF-3    RFT2019-28 PIPE NETWORK RELOCATION OF RISING MAIN

 

19/113       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council defer consideration of RFT2019-28 PIPE NETWORK RELOCATION OF RISING MAIN pending further information.

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-4    Potential Council Event

 

19/114       RESOLVED:

                   On the Motion of Councillors D Tout and T Koschel

That Council:

a       host a Smart City event in Sydney in the latter part of 2019

b       note that the General Manager or their delegate will enter into a contract with a management company to organise the event

c       approve the income and expenditure budgets as detailed in the Financial Implications section of the report, noting a forecasted balanced position for Council for the event

d       note that the results of the event, including the financial outcomes, will be reported back to Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

CONF-5    Farrer Road Gas Pipeline Relocation

 

19/115       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council defer consideration of Farrer Road Gas Pipeline Relocation for further clarification.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

Reversion to open COUNCIL

19/116       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 8.08pm

CARRIED

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.10pm.

 

 

…………………………………………………..

                                                                                                      MAYOR