AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday 22 July 2019

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au


NOTICE OF MEETING

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 22 July 2019 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 

 

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 22 July 2019.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 22 July 2019

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

CONFIRMATIONS OF MINUTES

CM-1           ORDINARY COUNCIL MEETING - 8 JULY 2019                                          3

DECLARATIONS OF INTEREST                                                                                    3

Notices of Motions of Rescission

NOR-1         NOTICE OF RESCISSION - CLIMATE EMERGENCY                                  4

Reports from Staff

RP-1            DA19/0191 - Change of Use to Restricted Premises - 190 Baylis St Wagga Wagga NSW 2650 - Lot 3 DP30688                                                         9

RP-2            30 June 2019 Investment Report                                                     14

RP-3            2018/19 WORKS IN PROGRESS AND REVOTES                                      22

RP-4            Annual Grants Program 2019/2020                                                36

RP-5            ACTIVE TRAVEL PLAN - OUTCOMES OF COMMUNITY CONSULTATION AND FINAL PROPOSED ROUTES                                                                               53

RP-6            Renewal of Community, Cultural and Sporting Agreements until 31 December 2019                                                                                   111

RP-7            NARRUNG STREET SEWER TREATMENT PLANT - EFFLUENT REUSE 115

RP-8            STREET SWEEPER STOCKPILE - WAIVING OF GREGADOO WASTE MANAGEMENT CENTRE FEES                                                                                       123

RP-9            ADOPTION OF TEMPORARY EVENT SIGNANGE                                  126

RP-10          DELEGATIONS POLICY - POL 060                                                         128    

QUESTIONS/BUSINESS WITH NOTICE                                                                     138

Confidential Reports

CONF-1       APPOINTMENT OF COMMUNITY MEMBERS TO THE CRIME PREVENTION WORKING GROUP                                                                                                  139

CONF-2       OUTCOME OF NEGOTIATIONS FOR RFT2019-30 COMMUNICATIONS UPGRADE & CONSOLIDATION UNIFY 4000                                                               140

CONF-3       RFT2019-31 CIVIC CENTRE LIGHTING UPGRADE                                 141

CONF-4       RFT2019-33 STRENGTHENING AND WIDENING EUNONY BRIDGE       142

CONF-5       RFT2019-34 the DVproject:2650 Equity & Respect Promotional Campaign                                                                                                               143

CONF-6       NEW YEAR'S EVE                                                                                  144

CONF-7       SPECIALIST STAFF RESOURCING STRATEGY                                     145  

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 8 JULY 2019       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 8 July 2019 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - Ordinary Council Meeting - 8 July 2019

146

   

 

 

DECLARATIONS OF INTEREST

 

 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

NOR-1

 

Notice of Motions of Rescission

NOR-1           NOTICE OF RESCISSION - CLIMATE EMERGENCY

Councillor:   Councillor Paul Funnell

                        Councillor Yvonne Braid

                        Councillor Kerry Pascoe         

 

Summary:

The purpose of this report is to rescind resolution No. 19/230 from the 8 July 2019 Council Meeting.

 

 

Recommendation

That Council:

a       rescinds Resolution No. 19/230 from the 8 July 2019 Ordinary Council Meeting, which reads as follows:

That Council:

a       recognises that climate change poses a serious risk to the people of Wagga Wagga and it should be treated as a national emergency

b       notes that Council has established a sustainable energy reserve and has commissioned the report Climate Change Risk and Adaption Action Plan that outlines the significant risks and associated impacts associated with climate change on Council’s assets

c        commits to developing a Climate Emergency Plan in the 2019/2020 financial year and receive a report at the first meeting of Council in August from staff that includes the following:

i        current activities already being undertaken to assist in addressing climate change impacts

ii       the steps required to develop a climate emergency plan to guide the implementation of a climate emergency response within Council

iii      how the Community Strategic Plan can be amended to prioritise a climate emergency response within the Plan

iv      investigates the appointment of a Council Advisory Committee of climate emergency experts to assist with steps

v       change management processes to educate Council staff about the climate emergency and develop a new approach to Council business to facilitate a climate emergency response

vi      identify what existing policies and plans would require updating, as well the development of new policies and plans to address a climate emergency response

vii     a public education and support building campaign in order to provide broad community awareness for the declaration and move into climate emergency mode

viii    identifies necessary resources to enable the execution of steps

b       continues its proactive approach to environmental sustainability through activities such as the following which are already being undertaken or are being investigated:

i         Diverting Food Organics and Garden Organics from landfill

ii        Small scale energy efficiency projects

iii       Small scale solar PV projects

iv       Active Travel Plan – Cycleways Installation

v        National Tree Day plantings

vi       Investigating feasibility of a 5MW solar system

vii      In negotiations for the provision of fast-charging infrastructure for electric vehicles

viii     Purchase of a Council pooled electric vehicle

ix       Planning to install 300kW of solar on Council owned facilities

x        Investigating the roll out of energy efficient street lighting across the Local Government Area

xi       Investigating alternative energy for the Oasis and free entry when it is above 41 degrees

xii      Investigating opportunities of treating sewer effluent to top-up Lake albert and irrigate additional sports fields without relying on natural water sources

xiii     Reviewing strategic plans for incorporation of increased canopy cover and natural vegetation corridor connections alongside the planned approach to new open space areas in land use planning

xiv     Provision of general education in environmentally sustainable practices to the community through schools, community groups and media via our enviro-education officer

xv      Investigating the opportunity for the Special Activation Precinct to be a sustainable carbon neutral precinct through increased freight and logistics utilising rail, value add industries that reduce waste streams and recycle products, energy efficiencies obtained through renewable energy connections and international best practice

 

Report

This rescission motion is not to get away from, impede or reduce what we as an organisation are already doing to address climate change. This is about getting away from language that is taken by a large proportion of the community as alarmist and confronting. This language undermines and creates a loss of confidence in work and policies that Wagga Wagga City Council (WWCC) are already doing in this space. Confidence in our region economically has already been shown to be undermined if we continue down the path that was proposed.

 

What came from debate and questions submitted to the General Manager has confirmed that actioning the request for a report will incur financial/resource requirements that have not been identified. We introduced a responsible budget two weeks before this report was submitted, and during several months of consultation between operations and the elected body, a climate emergency concept was never mentioned once. That would have been the time to address any requirements.

 

Further, as an organisation, our Community Strategic Plan (CSP) has been developed, and whilst an evolving document, no consultation has taken place as to whether this is even the direction the community wish to head. To infer that that would be part of developing inclusion in our CSP is putting the cart before the horse. Our own policies are insistent upon community consultation.

 

At an operational level, it is still quite unclear what is required from the request of a report to develop a plan over the next 12 months, and how to develop a document for a climate emergency. As pointed out by operations, we have no experienced experts in the field, no resources, no understanding and would have to bring in consultants. This creates another level of bureaucracy and budget implications.

 

It has also been identified that with the declaration of an emergency, there are further consequences that call in other agencies. It doesn’t matter whether it is coined a state of emergency, a national emergency or what terminology is used. The relevant term here is that an authority, WWCC, are declaring an emergency.

 

WWCC already conduct themselves in a responsible manner and continue to pursue opportunities in the area of environmental sustainability and actions regarding climate change. These policies and actions were displayed as an amendment and a suggestion that we were doing our share and more. This was democratically rejected.

 

In an effort to get the view and input of all our councillors on such a serious matter, I believe it should be a decision of ‘whole of council’, not only 78%.

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments

 

1.

Rescission Motion

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

NOR-1

 

 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-1

 

Reports from Staff

RP-1               DA19/0191 - Change of Use to Restricted Premises - 190 Baylis St Wagga Wagga NSW 2650 - Lot 3 DP30688

Author:                        Steven Cook 

General Manager:    Peter Thompson

         

Summary:

The application is for the change of use of an existing premises to a ‘restricted premises’ retailing adult products and publications. An application to change the use of the premises to a ‘restricted premises’ was previously refused on the site, under delegation, due to a lack of appropriate information within the application addressing the non-compliance of the application with the Wagga Wagga Development Control Plan 2010.

 

Three objections were received to this Development Application when it was placed on public exhibition. The application is reported to Council for determination because these submissions objected to a numerical standard within the Wagga Wagga Development Control Plan 2010 proposed to be varied by more than 10%, specifically C3 of Section 12.7 which states that:

 

The entrance to any Restricted Premises is to be at least 400m from the entrance to any child care centre, community facility, educational establishment, hospital or place of public worship.

 

The proposed ‘restricted premises’ will be approximately 200m from the Greek Orthodox Church in Tompson Street.

 

Development Control Plans cannot prohibit development that is otherwise permitted under a Local Environmental Plan. The control, if strictly applied, would have this effect as almost the entirety of the B3 – Commercial Core zone falls within 400m of a land use listed in 12.7, C3. As such the control is likely of no effect.

 

Notwithstanding, variation to this control, and other controls with which the development does not comply, are considered justified, appropriate and consistent with relevant objectives.

 

 

Recommendation

That Council approve DA19/0191 for a Change of Use to Restricted Premises, 190 Baylis Street, Wagga Wagga, Lot 3 DP 30688, subject to conditions outlined in the Section 4.15 Assessment Report attached under separate cover.

 


 

Development Application Details

 

Applicant

JRO Group Pty Ltd

 

Director: Jeffrey Robert Oliver

Owner

Brian Cameron Partridge &  Margaret Anne Partridge

Development Cost

$1000.00

Development Description

Change of use of former shop to restricted premises retailing adult products and publications, and erection of under awning sign, window signs, and a top hamper sign.

 

Report

Key Issues

·        Non-compliance with Wagga Wagga Development Control Plan 2010 controls regarding:

o   Maximum height for top hamper signs (Section 2.4, C51)

o   Requirement for ‘restricted premises’ to be on the first floor in the B3 Commercial Core zone (Section 12.7, C1)

o   Proximity of restricted premises to ‘sensitive uses’ (Section 12.7, C3)

·        Submissions in objection to the development. The objections relate to non-compliance with the WWDCP 2010, impacts on near-by businesses (particularly those frequented by children), and that the development is located in an area frequented by children.

 

Assessment

·        The application site is within the Wagga Wagga CBD and is zoned as B3 Commercial Core.

·        The proposed development is to change the use of a premises that formerly housed a ‘shop’ to a ‘restricted premises’.

·        An under awning sign, two window signs, and a top hamper sign, with the business name and logo are also proposed.

·        The development is permitted with consent in the B3 zone, complies with the controls of the Wagga Wagga Local Environmental Plan, and is consistent with the relevant objectives of the WWLEP.

·        The development complies with the Wagga Wagga Development Control Plan 2010 other than controls relating to the height of the top hamper sign, the requirement for ‘restricted premises’ to be on the first floor in the B3 Commercial Core Zone, and the requirement for ‘restricted premises’ to be 400m from nominated ‘sensitive’ uses.

·        The 400m buffer requirement control, if strictly applied, acts as a prohibition, and is therefore likely to be of no force, as it is inconsistent with Section 3.42 of the Environmental Planning and Assessment Act 1979 which states the purpose of a Development Control Plan is to facilitate development that is permissible under a Local Environmental Plan, and Section 3.42(5) of the Act which states that a provision of a DCP has no effect to the extent that it is inconsistent or incompatible with a provision of an LEP applying to the land.

·        Notwithstanding, variation to this control is considered justified and appropriate as it is considerable distance and not visible from the ‘offended’ use (being the Greek Orthodox Church in Tompson Street), and is consistent with relevant objective that underpin the control.

·        Variation to the first floor control is also considered justified and appropriate as the premises achieves appropriate discreteness in presentation, with frosted windows and limited signage. Furthermore, there is limited first floor retail space, with appropriate access for all customers, in the Wagga Wagga Central Business District.

·        Variation to the top hamper sign height control is supported as the signage is of similar scale and appearance to the signage on nearby premises, and will not adversely impact on streetscape.

·        There is an existing ‘restricted premises’ in the B3 zone that complies with neither the 400m buffer control or the first floor control. Neither of these controls were in place at the time that development was approved, but notwithstanding, this store has operated for almost 20 years in this state without causing any apparent impact on any sensitive uses or the community, despite being a similar distance from a church.

·        The variations to the controls proposed are also consistent with the principals of previous decisions of the Land and Environment Court dealing with similar applications for ‘restricted premises’, which the Court approved.

·        The matters raised by the objections are not reasonable grounds to refuse the Development Application.

·        The provision of a range of shopping destinations in the Wagga Wagga Central Business District helps to ensure the ongoing viability and vibrancy of the area, by attracting shoppers to the area who will visit multiple premises, and the development is therefore in the public interest.

 

Reasons for Approval

 

1.      The proposed development is consistent with the provisions and objectives of the Wagga Wagga Local Environmental Plan 2010.

2.      The development is largely consistent with the controls of the Wagga Wagga Development Control Plan 2010, and where it is not, the variations to the controls are justifiable and reasonable, and the development meets the underpinning objective.

3.      The proposed development does not result in unacceptable impacts and is considered to be in the public interest.

 

Site Location

 

The site is located on the western side of Baylis Street, approximately 15m north of the corner of Baylis and Tompson Streets. The land is approximately 259.30m2 in size and contains an existing ground floor commercial premises previously used as a shop, with shop top housing above, in the form of a single dwelling. The site is surrounded by a range of retail, business and office uses.

 

 

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court, noting previous similar applications have bene approved by the Court on appeal.

 

Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls, and where it is not, the variations are justifiable, appropriate and meet relevant objectives.


 

Internal / External Consultation

Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 assessment report.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

x

 

 

 

 

 

 

 

x

 

 

Attachments

 

1.

DA19-0191 - Section 4.15 Report - Provided under separate cover

 

2.

DA19-0191 - Plans - Provided under separate cover

 

3.

DA19-0191 - Statement of Environmental Effects - Provided under separate cover

 

4.

DA19-0191 - Submissions - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019.                                                              RP-2

 

RP-2               30 June 2019 Investment Report

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

         

Summary:

This report details Council’s external investments and performance as at 30 June 2019.

 

 

Recommendation

That Council note details of the external investments as at 30 June 2019 in accordance with section 625 of the Local Government Act 1993.

Report

This report includes details on the performance of Council’s investments at 30 June 2019.

 

Council has experienced a positive monthly investment performance for the month of June, when compared to budget. This is mainly due to a higher than anticipated portfolio balance and strong performance of Councils Managed Fund and Floating Rate Notes.

 

The full impact of the interest revenue result will be considered as part of Councils 2018/19 Financial Statements.

 

Council’s investment portfolio continues to have a higher than anticipated investment balance and continues to produce strong portfolio returns in this low interest environment. Council’s portfolio returned 3.05% for the 2018/19 financial year, outperforming the AusBond Bank Bill Index by 1.08% for the year.

 

The normal monthly financial report is not included in the Business papers this month due to the commencement of the year-end process and preparation of the financial statements for auditing. The 2018/19 Financial Statements will be presented to Council in October 2019 which will highlight and provide analysis on Council’s overall financial performance and position for the 2018/19 financial year. Council’s Independent Auditor will present the 2018/19 Audit Report at the November 2019 Council meeting.

 


Investment Summary as at 30 June 2019

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution

Rating

Closing Balance
Invested
31/05/2019
$

Closing Balance
Invested
30/06/2019
$

June
EOM
Current Yield
%

June
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

Short Term Deposits

 

 

 

 

 

 

 

 

AMP

A-

2,000,000

2,000,000

2.65%

1.47%

3/06/2019

2/12/2019

6

AMP

A-

1,000,000

1,000,000

2.80%

0.73%

17/05/2019

13/11/2019

6

Westpac

AA-

1,000,000

0

0.00%

0.00%

28/06/2018

28/06/2019

12

Australian Military Bank

NR

1,000,000

1,000,000

3.01%

0.73%

16/07/2018

16/07/2019

12

Australian Military Bank

NR

1,000,000

1,000,000

2.86%

0.73%

7/09/2018

8/07/2019

10

AMP

A-

1,000,000

1,000,000

3.00%

0.73%

6/03/2019

2/09/2019

6

AMP

A-

1,000,000

1,000,000

3.00%

0.73%

6/03/2019

2/12/2019

9

MyState

BBB

1,000,000

1,000,000

2.75%

0.73%

1/04/2019

1/04/2020

12

Suncorp-Metway

A+

2,000,000

2,000,000

2.26%

1.47%

28/05/2019

28/11/2019

6

Total Short Term Deposits

 

11,000,000

10,000,000

2.72%

7.35%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

2,106,123

1,855,338

1.25%

1.36%

N/A

N/A

N/A

NAB

AA-

14,418,223

13,440,786

1.94%

9.88%

N/A

N/A

N/A

RaboBank

A+

0

31,600

3.16%

0.02%

N/A

N/A

N/A

Total At Call Accounts

 

16,524,346

15,327,723

1.86%

11.24%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.73%

5/06/2017

6/06/2022

60

ME Bank

BBB

2,000,000

2,000,000

4.28%

1.47%

2/09/2014

2/09/2019

60

Rabobank

A+

1,000,000

1,000,000

4.10%

0.73%

5/12/2014

5/12/2019

60

BOQ

BBB+

2,000,000

2,000,000

3.10%

1.47%

7/07/2017

7/07/2020

36

AMP

A-

2,000,000

2,000,000

3.00%

1.47%

2/08/2018

3/02/2020

18

Newcastle Permanent

BBB

1,000,000

1,000,000

3.00%

0.73%

12/08/2016

12/08/2019

36

Rabobank

A+

1,000,000

1,000,000

3.20%

0.73%

25/08/2016

25/08/2021

60

Newcastle Permanent

BBB

1,000,000

1,000,000

3.00%

0.73%

31/08/2016

30/08/2019

36

Westpac

AA-

3,000,000

3,000,000

2.96%

2.20%

10/03/2017

10/03/2022

60

Auswide

BBB-

2,000,000

2,000,000

2.95%

1.47%

5/10/2018

6/10/2020

24

ING Bank

A

1,000,000

1,000,000

2.92%

0.73%

16/10/2017

16/10/2019

24

ING Bank

A

2,000,000

2,000,000

2.92%

1.47%

6/11/2017

6/11/2019

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.47%

3/01/2018

4/01/2022

48

ING Bank

A

1,000,000

1,000,000

2.80%

0.73%

5/01/2018

6/01/2020

24

Police Credit Union

NR

2,000,000

2,000,000

3.05%

1.47%

29/10/2018

29/10/2020

24

Australian Military Bank

NR

1,000,000

1,000,000

2.95%

0.73%

29/05/2018

29/05/2020

24

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.73%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

3.02%

1.47%

28/06/2018

28/06/2021

36

Westpac

AA-

2,000,000

2,000,000

2.88%

1.47%

28/06/2018

29/06/2020

24

ING Bank

A

2,000,000

2,000,000

2.86%

1.47%

16/08/2018

17/08/2020

24

Institution

Rating

Closing Balance
Invested
31/05/2019
$

Closing Balance
Invested
30/06/2019
$

June
EOM
Current Yield
%

June
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

ING Bank

A

3,000,000

3,000,000

2.85%

2.20%

30/08/2018

14/09/2020

24

P&N Bank

BBB

1,000,000

1,000,000

3.10%

0.73%

16/10/2018

18/10/2021

36

Westpac

AA-

2,000,000

2,000,000

3.05%

1.47%

13/11/2018

15/11/2021

36

Police Credit Union

NR

1,000,000

1,000,000

3.07%

0.73%

20/11/2018

20/11/2020

24

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.73%

20/11/2018

21/11/2022

48

ING Bank

A

2,000,000

2,000,000

2.93%

1.47%

29/11/2018

30/11/2020

24

NAB

AA-

2,000,000

2,000,000

3.01%

1.47%

30/11/2018

30/11/2021

36

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.73%

30/11/2018

30/11/2022

48

CUA

BBB

2,000,000

2,000,000

3.02%

1.47%

5/12/2018

7/12/2020

24

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.47%

8/02/2019

8/02/2022

36

ING Bank

A

1,000,000

1,000,000

2.82%

0.73%

22/02/2019

22/02/2021

24

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.47%

23/04/2019

26/04/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.73%

22/05/2019

23/05/2022

36

Total Medium Term Deposits

 

59,000,000

59,000,000

3.06%

43.36%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

BOQ

BBB+

2,011,831

0

BBSW + 110

0.00%

5/08/2014

24/06/2019

58

AMP

A-

1,005,707

1,008,273

BBSW + 135

0.74%

24/05/2016

24/05/2021

60

BOQ

BBB+

1,514,003

1,517,141

BBSW + 117

1.11%

26/10/2016

26/10/2020

48

Teachers Mutual

BBB

1,507,817

1,511,091

BBSW + 140

1.11%

28/10/2016

28/10/2019

36

CUA

BBB

758,659

754,516

BBSW + 130

0.55%

20/03/2017

20/03/2020

36

Heritage Bank

BBB+

604,311

605,668

BBSW + 130

0.45%

4/05/2017

4/05/2020

36

Teachers Mutual

BBB

1,012,269

1,006,691

BBSW + 142

0.74%

29/06/2017

29/06/2020

36

Suncorp-Metway

A+

1,008,362

1,010,734

BBSW + 97

0.74%

16/08/2017

16/08/2022

60

Westpac

AA-

2,011,955

2,017,691

BBSW + 81

1.48%

30/10/2017

27/10/2022

60

NAB

AA-

2,008,821

2,014,246

BBSW + 80

1.48%

10/11/2017

10/02/2023

63

ANZ

AA-

1,507,840

1,512,159

BBSW + 77

1.11%

18/01/2018

18/01/2023

60

Bendigo-Adelaide

BBB+

503,229

504,355

BBSW + 105

0.37%

25/01/2018

25/01/2023

60

Westpac

AA-

2,019,149

2,011,812

BBSW + 83

1.48%

6/03/2018

6/03/2023

60

UBS

A+

2,015,205

2,006,294

BBSW + 90

1.47%

8/03/2018

8/03/2023

60

Heritage Bank

BBB+

1,413,799

1,406,503

BBSW + 123

1.03%

29/03/2018

29/03/2021

36

ME Bank

BBB

1,613,818

1,617,871

BBSW + 127

1.19%

17/04/2018

16/04/2021

36

ANZ

AA-

2,015,044

2,021,733

BBSW + 93

1.49%

9/05/2018

9/05/2023

60

NAB

AA-

2,013,364

2,019,734

BBSW + 90

1.48%

16/05/2018

16/05/2023

60

CBA

AA-

2,013,610

2,020,188

BBSW + 93

1.48%

16/08/2018

16/08/2023

60

Bank Australia

BBB

753,761

755,865

BBSW + 130

0.56%

30/08/2018

30/08/2021

36

CUA

BBB

608,585

605,482

BBSW + 125

0.44%

6/09/2018

6/09/2021

36

AMP

A-

1,508,776

1,501,720

BBSW + 108

1.10%

10/09/2018

10/09/2021

36

NAB

AA-

2,019,652

2,012,769

BBSW + 93

1.48%

26/09/2018

26/09/2023

60

Bendigo-Adelaide

BBB+

1,007,977

1,010,074

BBSW + 101

0.74%

19/10/2018

19/01/2022

39

CBA

AA-

3,050,995

3,062,248

BBSW + 113

2.25%

11/01/2019

11/01/2024

60

Westpac

AA-

3,049,069

3,060,156

BBSW + 114

2.25%

24/01/2019

24/04/2024

63

ANZ

AA-

2,533,494

2,543,853

BBSW + 110

1.87%

8/02/2019

8/02/2024

60

NAB

AA-

2,018,006

2,025,993

BBSW + 104

1.49%

26/02/2019

26/02/2024

60

Bank of China Australia

A

1,507,128

1,510,915

BBSW + 100

1.11%

17/04/2019

17/10/2022

42

Westpac

AA-

2,503,410

2,512,980

BBSW + 88

1.85%

16/05/2019

16/08/2024

63

Total Floating Rate Notes - Senior Debt

 

52,145,695

 

50,203,488

 

 

36.89%

 

 

 

Institution

Rating

Closing Balance
Invested
31/05/2019
$

Closing Balance
Invested
30/06/2019
$

June
EOM
Current Yield
%

June
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,494,149

1,542,751

3.25%

1.13%

17/03/2014

1/04/2024

120

Total Managed Funds

 

1,494,149

1,542,751

3.25%

1.13%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

140,164,190

136,073,962

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

2,950,298

2,815,670

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

137,213,892

133,258,292

 

 

 

 

 

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 51% of the portfolio across a broad range of counterparties. Cash equates to 11%, with Floating Rate Notes (FRNs) around 37% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 


 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased from the previous month’s balance, down from $137.2M to $133.2M.

 

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed the following investment securities during June 2019:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Westpac

Term Deposit

$1M

12 months

2.80%

This term deposit was redeemed on maturity and funds were used for cashflow purposes.

BOQ Floating Rate Note

$2M

5 years

BBSW + 110

This floating rate note was redeemed on maturity and funds were used for cashflow purposes.

 

New Investments – Council did not invest in any new investment securities during June 2019.

 

Rollovers – Council rolled over the following investment security during June 2019:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

AMP Term Deposit

$2M

6 months

2.65%

This term deposit was a 12-month investment at 2.95% and was rolled at maturity into a 6 month term deposit at 2.65%.

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totalled $399,675, which compares favourably with the budget for the period of $296,529, outperforming budget for the month by $103,146.

 

Council’s T-Corp Long Term Growth Fund contributed to the overall performance for the month of June, as domestic and international markets continued their strong start to the year. The fund was up 3.25% for the month of June and has returned 10.00% per annum since the original investment in March 2014. Overall, the Growth Fund remains Council’s best performing asset over 3 years by a considerable margin.

 

It is important to note Council’s investment portfolio balance is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. Further analysis of the capital works program and revised timing of projects has recently been reported to Council. This will result in Councils investment portfolio continuing to maintain a higher balance until these projects commence or advance further.

 

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 3.50%, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 3.50%. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (1.97%), Council’s investment portfolio returned 3% (annualised) for June. Cash and At-Call accounts returned 2.09% (annualised) for this period. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Councils investment portfolio has returned 3.05%, outperforming the AusBond Bank Bill index by 1.08%. Council’s Independent Financial Advisor, Imperium Markets, outlined that with regards to its total investment portfolio, Wagga Wagga City Council remains one of the best performing local government entities in the country.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 29 April 2019.

 

Carolyn Rodney

Responsible Accounting Officer

 

Policy and Legislation

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times


 

Internal / External Consultation

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

    


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019.                                                              RP-3

 

RP-3               2018/19 WORKS IN PROGRESS AND REVOTES

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

         

Analysis:

This report is for Council to consider and approve the proposed 2018/19 capital and operating project budget revotes and works in progress.

 

 

Recommendation

That Council:

a       approve the proposed 2018/19 capital and operating project budget revotes as presented in this report

b       note the 2018/19 capital and operating project works in progress transfers as presented in this report

 

Report

This report provides a summary of the 2018/19 capital works in progress (including multi-year projects) and those projects that have not yet commenced as at 30 June 2019.

 

The adoption of the recommendation will enable the revote of the funding allocation from the 2018/19 budget for projects that have not commenced to the 2019/20 budget.

 

The report also highlights the various works in progress as at 30 June 2019 noting that the unexpended funds will automatically transfer to the 2019/20 financial year without the need for a Council resolution, as per Section 211 of the Local Government (General) Regulation 2005.

 

The estimated works in progress and revote figures that are presented in this report are subject to change pending the finalisation of the 2018/19 financial statements.

 

The usual monthly financial report is not included in the Business paper due to the commencement of the year-end process and preparation of the financial statements for auditing. The 2018/19 Financial Statements will be presented to Council in October 2019 which will highlight and provide analysis on Council’s overall financial performance and position for the 2018/19 financial year. Council’s Independent Auditor will present the 2018/19 Audit Report at the November 2019 Council meeting.

 

Financial Implications

2018/19 Project Revotes and Works in Progress Transfers

 

The tables included in the Attachment provide details of the total capital works program for 2018/19, the projects recommended for revoting and the works in progress. Below is a summary of each table:


 

Reference

Description

Amount

Table A

2018/19 Capital Works Summary

Table B

Capital Project Revotes

$723,499

Table C

Capital Projects – Works in Progress

$4,261,097

Table D i)

Operating Project Revotes

   $830,500

Table D ii)

Operating Income Project Revotes

$399,327

Table E

Operating Project – Works in Progress

$2,561,675

 

By approving in principal these requests, the total 2019/20 revised capital works program will be:

 

$  76,730,870 – 2019/20 Adopted Capital Works Budget

$    4,984,596 – Requested for Revote and as Works in Progress Transfers*

$  81,715,466 – Proposed Capital Works Program 2019/20*

 

*The estimated Revotes and Works in Progress figures that are presented in this report are subject to change pending the finalisation of the 2018/19 financial statements.

 

Please be advised once the financial year is finalised and the outstanding commitments have been determined which year they relate to, the 2018/19 budget revotes and works in progress transfer amounts may increase to a maximum of $8,457,504 for Capital Projects and $4,499,987 for Operating Projects/Programs. The $4,984,596 figure shown above for Capital ($723,499 + $4,261,097) assumes all current outstanding commitments will be paid from the 2018/19 financial year budget.

Policy and Legislation

Local Government (General) Regulation 2005

 

211   Authorisation of expenditure

(1)  A council, or a person purporting to act on behalf of a council, must not incur a liability for the expenditure of money unless the council at the annual meeting held in accordance with subclause (2) or at a later ordinary meeting:

(a)   has approved the expenditure, and

(b)   has voted the money necessary to meet the expenditure.

(2)  A council must each year hold a meeting for the purpose of approving expenditure and voting money.

(3)  All such approvals and votes lapse at the end of a council’s financial year. However, this subclause does not apply to approvals and votes relating to:

(a)   work carried out or started, or contracted to be carried out, for the council, or

(b)   any service provided, or contracted to be provided, for the council, or

(c)   goods or materials provided, or contracted to be provided, for the council, or

(d)   facilities provided or started, or contracted to be provided, for the council, before the end of the year concerned, or to the payment of remuneration to members of the council’s staff.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

There are a range of risks associated with this report, particularly if Council determine not to approve the operating and capital revotes. The justification for the revote relating to each project is outlined in the Attachment, which highlights some of the potential risks for Council.

Internal / External Consultation

All relevant areas within Council have consulted with the Finance Division in regards to the project revotes and carryovers listed in this report.

 

Attachments  

 

1.

2018/19 Summary of Completed Projects, Revotes and Works In Progress Transfers

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019.                                                              RP-3

 



 



 



 



 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-4

 

RP-4               Annual Grants Program 2019/2020

Author:         Madeleine Scully 

Director:       Janice Summerhayes

         

Summary:

Council’s Annual Grants Program consists of eight grant categories: Community Health and Wellbeing, Connected Rural and Urban Communities, Arts and Culture, Local Heritage, Events, Natural Environment, Youth Led Initiatives and a new category for 19/20, Small Business. The program offers the opportunity for individuals, community groups and organisations to apply for funding for a range of programs and activities across the Local Government Area. The total amount of funding available in the 2019/20 financial year is $198,500 with an additional $31,773 available in the Small Business category due to carryovers from previous financial years. The grants application period opened on Monday 18 March 2019 and closed on Friday 17 May 2019.

 

 

Recommendation

That Council:

a       approve the successful applications for the 2019/20 Annual Grants Program as detailed in the report totalling $208,391

b       approve the budget transfers as detailed in the financial implications section of the report

 

Report

A total of eighty five applications were received in the 2019/20 Annual Grants Program exceeding the amount of applications received in last year’s program. Total funding amount requested remained high at $396,679, which is almost double the total funding amount available in this year’s program. Applications were assessed by category with panels comprising of a Councillor, independent community representatives and staff. Out of the eighty five applications received, fifty seven applications are recommended to be fully or partially funded. It is noted that in this round of the annual grants program 52% were new applicants to the program and notably seven out of the eleven applications to the new Small Business category were made by female entrepreneurs aiming to boost their businesses.

 

Community Health and Wellbeing

 

Sub Category – Recreational Facilities

Panel members were Councillor Tim Koschel, Council officers Peter Cook (Recreation Officer) and Sarah Jones (Administration Officer), independent community representative, Luke Olsen (Development Manager, Cricket NSW).

 

Eight applications were received, requesting a total of $39,719 with $30,000 available. Out of these applications seven were successful. One application was unsuccessful. The total amount of unallocated funds was $1,585.

 

Organisation Name

Project Description

Funding Approved

Wagga Rugby League Inc.

 

Purchase a 20 litre deep fryer and three bay hot food bar to enhance food safety per the Australian Food Standards Code

 

$3,991

 

Rotary Club of Murrumbidgee Wagga Wagga Incorporated

 

Upgrade the facilities at Rotoract Park by installing a half-basketball court.

 

$7,400

 

Wagga Wagga Combined Hockey Association

 

Purchase and installation of bench seating around both Synthetic fields at the Jubilee Park Hockey Complex.

 

$1,339

Wagga Wagga Touch Association

Purchase a Line Marker to mark out fields.

$7,000

Turvey Park Girl Guides

 

Toilet Refurbishment plus addition of cleaner's sink.

 

$2,323

 

Uranquinty Tennis Club

 

Widen entry to cater for those with prams and wheelchairs and upgrade precinct with a retaining wall to stop damage to the courts.

 

$5,112

 

Shaw St Children's Centre Inc

 

Installation of shade sails and Improvement of Outdoor Learning Area

 

$1,250

 

 

TOTAL

$28,415

 

Sub Category – Community Programs and Projects

Panel members were Councillor Tim Koschel, Council officer Lisa Saffery (Social Planning Coordinator), and independent community representative, Sarah Manley (The Leisure Company).

 

There were eleven applications received, requesting a total of $38,441 with $30,000 available. Out of these applications nine were successful. Two applications were unsuccessful. The total amount of unallocated funds was $0.

 

Organisation Name

Project Description

Funding Approved

Wagga Wagga Community Media Incorporated

Upgrade the entry to the premises to install a certified disabled access ramp/rail as well as a compliant entry door.

$5,000

Sisters Housing Enterprises Inc.

 

To install a shade sail over the healing space enabling women residing in crisis accommodation to utilise the space in all weather

$3,000

Rainbow Riverina Incorporated

 

Drag show night once every two months at the Commercial Club for the local LGBTQI community and broader community.

$3,000

SCA Bordescros

 

Build timber thrones and tournament field safety barrier.

$761

Wagga Wagga Touch Association

 

Purchase of a Gator to enable ease of set up of both representative and local competitions. The gator will also be used for transportation if injuries occur around the fields.

$5,000

Shinwa-Kai Karate Australia Inc.

 

To present a two hour interactive workshop on promoting Fundamental Movement Skills in young children presented by Dr Rachael Jefferson-Buchanan. 

$900

Carevan Wagga Inc.

 

Improvements to new headquarters which will allow storage of the transport van securely overnight and provide a safe haven for volunteers.

$3,890

KU Kangaroo Preschool

 

On-site mentoring sessions with Dr Robyn Dolby (Infant Mental Health Specialist) to strengthen knowledge and practices around play space transitional procedures for arrivals and reunions to support the emotional wellbeing of children and families.

$4,490

Rural Outreach Counselling Inc.

 

Provide 5 suicide awareness training and education workshops to community members including youth. 

$3,959

 

TOTAL

$30,000

 

Connected Rural and Urban Communities Grants

 

Sub Category – Neighbourhood and Rural Village

Panel members were Councillor Vanessa Keenan, Council officer Lisa Saffery (Social Planning Coordinator), and independent community representative Dr Gordon Murray.

 

Nine applications were received, requesting a total of $26,109 with $22,000 available. Seven applications were funded. Two applications were unsuccessful. The total amount of unallocated funds is $1,050.

 

Organisation Name

Project Description

Funding Approved

Gunni Thakun Cultural Association Inc.

 

Present a free public Corroboree event presented to the community of Wagga Wagga totalling up to 100 dancers, song men and support teams. 

$5,000

The RAAF Army Navy Community House

 

The Ranch – a support group for new or soon to be parents posted into the region and are looking to connect with one another 

$1,500

Menshed Wagga Wagga Inc.

 

The purchase of a high-pressure water spray to assist with maintenance at the Menshed.

$1,000

Lapidary Club

Replace the existing reverse cycle air conditioner in the faceting room which has failed and not able to be repaired. And fit an under the sink electric hot water service in the amenities section of the club.

$2,200

Wagga Wagga Bonsai Society Inc

 

Purchase event signage to improve public profile as well as create easier access and connectivity for the general public to locate and be involved in society’s events.

$1,250

Sustaining Community Social Enterprise in Wagga Wagga

 

Create a community resource toolkit that assists community members to start a community enterprise that will have a long term impact within the community.

$5,000

 

1st Wagga Wagga Scouts

 

Replace the existing heating in the 1st Wagga Scout Hall with efficient energy saving heating system. 

$5000

TOTAL

$20,950

 

Sub Category – Rural Halls

Panel members were Councillor Vanessa Keenan, Council officer Tony Powell (Facilities Management Coordinator) and independent community representative, Peter Gissing.

 

Five applications were received, requesting a total of $44,778 with $25,000 available. Three applications were successful. Two applications were unsuccessful. The total amount of unallocated funds is $1,105.

 

Organisation Name

Project Description

Funding Approved

Humula Progress Association

 

To renovate the kitchen in the Humula Soldiers Memorial Hall.

$10,000

Uranquinty Progress Association Inc

 

Bathroom upgrade at Uranquinty Hall and adding a baby change table.

$5,068

Brookdale Hall Incorporated

 

Install split system heating and cooling units into the Community Hall to provide a welcoming and inviting space. 

$8,827

TOTAL

$23,985

 

Arts and Culture

Panel members were Councillor Vanessa Keenan, Council officer Tim Kurylowciz (Cultural Officer) and Independent community representative, Ryan Lipman (Community Engagement Officer, Riverina Water).

 

There were thirteen applications received requesting a total of $43,718 with $25,000 available. Eight applications were funded. Five applications were unsuccessful. The total amount of unallocated funds is $0.

Organisation Name

Project Description

Funding Approved

Riverina Concert Band

 

Peter Grant OAM, will travel to Wagga Wagga for two days and conduct 4 x 3 hour wind ensemble workshops at the Riverina Conservatorium of Music. 

$2,862

Bangla Community Sunday School

 

Develop a mini library consisting of Bangla books of different genres for different age groups and to develop a musical setup which will be used by the children when performing in a range of cultural events.

$2,741

Salad Days

 

Halfway Print Fest - a celebration of independent publishing held in Wagga Wagga. 

$4,000

Arthur Wicks

Create an installation which simulates a real estate display promotion. The images are not of premises themselves but of the signs advertising the real estate agents and their contact details. The images come from photographic archives assembled by the artist some 40 years ago, during the 1970s and will be presented in an empty shop front in the main street of Wagga Wagga

$4,000

Charles Sturt University

 

Listening in the Anthropocene – An exhibition which will explore the act and idea of listening to the land, to others, to difference, as encountered in embodied and virtual spaces. 

$1,152

Riverina Community College

 

Produce a beautiful, considered cinematic short film of contemporary Wiradjuri artist Brae Tye at work. 

$3,560

Elaine Camlin Visual Artist

 

Creative Futures Program - a practical mentoring and art-making program aimed at senior high school students who aspire to a career in the creative industries

$ 3,000

Wagga Wagga Art Society

The Art Society Mural Project aims to employ local artist (Luke Vineburg) to design and paint a large scale mural on the exterior walls of the Wagga Wagga Art Society Studio facing the levee bank. 

$3,685

 

TOTAL

$25,000

 

Local Heritage

Panel Members were Councillor Tim Koschel, Council officer Emma Molloy (Town Planner) and independent community representative John Oultram (Heritage Advisor, John Oultram Heritage and Design).

 

There were fourteen applications received requesting a total of $85,148 with $12,000 available. Four applications were funded. 10 were unsuccessful. The total amount of unallocated funds is $0.

 

 

 

 

Organisation Name

Project Description

Funding Approved

Nadine McNamara Crowley

106 Thompson Street - replacement of roof, utilising galvanised corrugated iron to reflect original build and will fit in with surrounding heritage streetscape and roofing materials.

$3,360

Owners of Strata Plan 66519 14-20 Fitzmaurice St

 

Remove, paint and restore the 2WG sign to its original flashing function in the Wagga Wagga night skyline.

$4,000

Tim and Leanne Crimmins

136 Docker Street - painting of the timber siding on the northern side and two ornate timber awnings on the southside of the property.

$2,000

Humula Progress Association

 

Restore to original condition the Soldiers Memorial Entrance Gates to the Humula Recreation Grounds and repair the ramp and side fences.

$2,640

TOTAL

$12,000

 

Events

Panel members were Councillor Tim Koschel, Council officer Sally Manning (Events Officer), and Independent Community Representative, Adam Bannister (Event Production).

 

There were nine applications received, requesting a total of $25,000 with $20,000 available. Seven applications were funded. Two were unsuccessful. The total amount of unallocated funds is $0.

 

Organisation Name

Project Description

Funding Approved

Cancer Patients' Assistance Society of NSW (trading as Can Assist)

 

Foundation Day Fundraising High Tea to celebrate 15 years of Lilier Lodge being in the local government area, as well as CanAssist’s 64 years of supporting people in regional NSW affected by cancer with provision of financial and accommodation assistance.

$3,000

Wagga Triants Triathlon Club

 

Present the Ladysmith Duathlon 2019.

$3,000

The Shorthorn Society of Australia Ltd

 

Hold an international triennial event for shorthorn cattle breeders and enthusiasts; designed to showcase the best of shorthorn cattle, present the latest technologies and other innovative disciplines as it applies to the beef cattle industry. 

$3,000

South Wagga Apex

 

Present the World Championship Gumi Race 2020 event

$3,000

Hillman Owners Club of Australia Inc

 

Host the 15th National Hillman Car Rally

$3,000

Early Childhood Australia- NSW-Riverina Branch

 

To bring renowned leadership presenter Anthony Seaman to Wagga Wagga as key note speaker for an Early Childhood leadership conference.

$3,000

Riverina All Schools MTB Challenge Organising Committee

 

Organising the only all schools mountain biking race in the Riverina region, staged at Pomingalarna Reserve.

$2,000

TOTAL

$20,000

 

Natural Environment

Panel members were Councillor Tim Koschel, Council officer Carly Hood (Environmental Coordinator) and independent representative Ros Pragnall (Former chair of the Environmental Advisory Committee).

 

Two applications were received, requesting a total of $1,972 with $7,000 available. All applications were funded. The total amount of unallocated funds is $4103.

 

Organisation Name

Project Description

Funding Approved

Climate Rescue of Wagga Inc (CROW)

 

Blower door test homes in the local government area (to find leaks), and meter appliances. CROW members and home owners will discuss practices that will improve the energy efficiency of the home, reduce costs and improve comfort. Then a tradesperson will be brought in to remedy draughts and similar problems.

$1,047

Wagga Women's Health Centre

 

Eat Well, Waste Less will focus on reducing food waste from household kitchens through presenting a series of community education workshops .

$1,850

TOTAL

$2,897

 

Youth Initiatives

Panel members were Councillor Tim Koschel, Council officers Lisa Saffery (Social Planning Coordinator), and independent community representative Megan Mulrooney (Executive Officer, COMPACT Riverina)

 

Four applications were received, requesting a total of $17,000 with $15,000 available. Four applications were funded. The total amount of unallocated funds is $0.

 

Organisation Name

Project Description

Funding Approved

Zoe Hadler

 

Messages: An Asexual's Guide to Love and Group Chats - a new and original full-length play with songs that will be performed at the Charles Sturt University Riverina Playhouse in November 2019.

$4,000

Create Hub Riverina

 

Hub Tempo - a music development and mentoring program aimed at young musicians that will focus on developing performance, voice and song writing skills.

$4,000

Wagga Young Writers Group

 

Young writers’ start-up is a project to establish a writer’s group for young people in Wagga Wagga. The aim of this group is to provide a space to explore creativity and expand participants knowledge of writing and literature.

$3,000

Declan Lucas/Sinead Brassil

 

Strum 2020 is a combination of two large events as well as small, focused, group workshops. The events will take place at Wagga beach and at the PCYC hall. Wagga beach will focus on live outdoor music and family fun, whilst Strum at PCYC will be focused on presenting an indoor gig targeted at young people. 

$4,000

TOTAL

$15,000

 

Small Business

Panel members were Councillor Tim Koschel, Council officer Dominic Kennedy (Economic Development Officer), and independent community representative Linda Ovington (Lecturer, Charles Sturt University).

 

There were ten applications received, requesting a total of $74,000 with $44,273 available. Please note the original budget for the 2019/20 Small Business category was $12,500, with an additional $31,773 available in the Small Business category based on carryovers from previous years. Six applications were funded and four were unsuccessful. The total amount of unallocated funds is $14,039.

 

Please note at the 24 June 2019 Ordinary Meeting of Council it was determined that:

 

On the Motion of Councillors V Keenan and D Hayes That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the 2019 NSW Regional Pitchfest State Final to the amount of $5,000 excluding GST to be committed from the 2018/19 unallocated funding from the Small Business Grants budget.

 

This means that unallocated funds in the Small Business category are reduced from $14,039 to $9,039.

 

Organisation Name

Project Description

Funding Approved

Leanne Sanders

 

Visual Dreaming – the development of an application tool which will improve the life choices for Aboriginal people in all situations. The tool will help all service providers, educators and community planners to connect and work with Aboriginal communities and individuals to express their culture in community and service provider and consultation settings.

 

$10,000

Bower Wood Pty Ltd

 

Retrofitting superficial acoustic treatments to the walls and windows in the tenancy at 30 Fitzmaurice Street to reduce noise and the purchase of "call centre" type headsets for staff to use when making phone calls.

$5,643

Little Triffids Flowers

 

Flower farm upgrade which will include irrigation extensions and the installation of commercial shade structures, cloches and bird-proofing

$4,700

Cafe Sonder

 

Purchase of wind barriers to surround outdoor tables and chairs.

$1,123

Juju Roche Art

The engagement of a regionally based PR/Marketing specialist to assist with promoting ‘Engage’, a solo exhibition, and on a broader note, the artists business in general.

$3,768

Infuso

 

Implement a point of sale system to improve efficiencies within the business.

$5,000

 

TOTAL

$30,234

 

Financial Implications

Annual Grants Category Description

Total Budget

Total funds allocated

Total Funds

unallocated

Events

$20,000

$20,000

$0

Youth Led Initiatives

$15,000

$15,000

$0

Natural Environment

$7,000

$2,897

$4,103

Arts and Cultural

$25,000

$25,000

$0

Local Heritage

$12,000

$12,000

$0

Small Business

$44,273

$30,234

$9,039

Community Health and Wellbeing Grants

Recreational Facilities

$30,000

$28,415

$1,585

Community Programs and Projects

$30,000

$30,000

$0

Connected Rural and Urban Communities

Neighbourhood and Rural Village

 

$22,000

$20,950

$1,050

Rural Halls

$25,000

$23,895

$1,105

Total

$230,273

$208,391

$16,882

 

It is proposed for the unallocated funds of $16,882 be transferred to the following related operational budget areas, which will contribute toward the services Council can provide to the community for the 2019/20 financial year:

 

·        Natural Environment program                         $ 4,103

·        Small Business program                                   $ 9,039

·        Recreational Facilities program                       $ 1,585

·        Rural Halls annual maintenance program     $ 1,105

·        Neighbourhood and Rural Village program   $ 1,050

 

Please note at the 24 June 2019 Ordinary Meeting of Council it was determined that:

 

On the Motion of Councillors V Keenan and D Hayes That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the 2019 NSW Regional Pitchfest State Final to the amount of $5,000 excluding GST to be committed from the 2018/19 unallocated funding from the Small Business Grants budget.

 

This means that unallocated funds in the Small Business category are reduced from $14,039 to $9,039.

Policy and Legislation

POL 078 – Donations under Section 356 of the Local Government Act 1993.

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: Groups, programs and activities bring us together

Risk Management Issues for Council

N/A

Internal / External Consultation

Extensive advertising and media communication was undertaken to promote the 19/20 Annual Grants Program on all Council platforms. This included community engagement through a well-attended grants workshop held on 2 April 2019. The workshop allowed for interested members of the public to seek assistance from staff to prepare their applications.


 

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

 

 

 

 

 

 

 

 

 

Involve

 

 

 

x

x

x

 

x

x

x

x

x

x

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

Annual Grants Program 2019/2020 Unsuccessful Applications

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-4

 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-5

 

RP-5               ACTIVE TRAVEL PLAN - OUTCOMES OF COMMUNITY CONSULTATION AND FINAL PROPOSED ROUTES

Author:         Ben Creighton 

Director:       Caroline Angel

         

Summary:

Council has signed a funding deed from the NSW Government for the implementation of the Wagga Wagga Active Travel Plan. This report provides information regarding the outcomes of the recently completed community engagement activities.

 

 

Recommendation

That Council:

a       note the submissions received relating to the active routes

b       approve the following links for detailed design and construction

i         Levee Link without change from the business case

ii        University Link without change from the business case

iii       Kapooka Link without change from the business case

iv       Red Hill Link – without change from the business case with the potential to include a crossing of Red Hill road at the Tamar Drive intersection following investigations during the detailed design

v        Kooringal Link – without change from the business case

vi       Morgan Link – without change from the business case

vii      Wollundry Link – without change from the business case

viii     Bourke Link – without change from the business case

ix       Forest Hill Link – utilising Kyeamba Avenue and then the rail corridor East of Bakers lane to Elizabeth Avenue with a secondary route from the rail corridor north to Elizabeth Avenue behind the Brunslea Park estate

x        Central Link – utilising Murray Street north to the Esplanade subject to the installation of traffic lights at the Edward Street, Murray Street intersection.  If lights are not installed at the Murray Street crossing by June 2020, Fox Street will be utilised for the Central Link in accordance with the business case.

c        authorise the General Manager or their delegate to enter into agreements with the relevant parties to:

i         access and utilise the rail corridor between Baker’s Lane and Elizabeth Avenue for the construction of the Forest Hill link

ii        access and utilise land to the west of Brunslea Park estate for the Forest Hill link

iii       access and utilise defence land for the construction for the Kapooka link

iv       maintain the active travel path on defence land

v        utilise a cycling and pedestrian bridge over the rail corridor east of Fox Street (to be constructed by others)

vi       access and utilise land along the identified corridors as required.

d       note the rail corridor between Kooringal Road and Bakers Lane is not currently available for an active travel link however, if access becomes available in the future it could become the Forest Hill Link and funding sought for its construction at that time.

 

Report

At the ordinary meeting of Council held 9 July 2018 a detailed report on community engagement on the Active Travel Plan was considered (Attachment 1). It was resolved:

 

That Council:

a       acknowledge receipt of two petitions supporting the southern alignment for the Forest Hill Link

b       note the stakeholder and public submissions received during the community feedback period

c        thank the community and key stakeholders for their input into the proposed cycling links

d       endorse the recommended links to be included in the business case for submission to the NSW State Government as a part of the project assurance review process

e        note that ongoing consultation will occur generally with the community and specifically with landowners and occupiers adjacent to the routes during the detailed design and construction phases of the project

f         authorise the General Manager or their delegate to negotiate and enter into easements, rights of way or access agreements where it is proposed that an active travel route be constructed on land which is not owned by Council

g       authorise the affixing of Council’s Common Seal to all relevant documents as required

h       note that a further report will be provided to Council on the outcome of the gateway assessment process, and further information regarding the detailed budget

i         request staff conduct additional consultation with the residents and landowners of Fox Street before finalising the project’s detailed design.

 

This report is in response to point e and point i of the resolution and details the outcomes of the intensive community engagement completed on the routes identified for inclusion in the business case.

 

In order to engage with the community on the proposed routes staff completed a wide variety of community engagement activities that included:

 

·        Sending of approximately 1600 letters to residents and property owners adjacent to the proposed routes

·        Seven public meetings

·        Stakeholder meetings inclusive of emergency services, community organisations and schools.

 

Although all routes were discussed, much of the resulting community feedback was primarily focused on two routes, being the Forest Hill link and Central link.  The map below (and attached) represents the final routes recommended for construction (Attachment 2). 

 

 

Public Exhibition Outcomes:

 

Levee Link

 

The Levee Link received minimal feedback during this round of consultation other than positive comments on the section that had already been completed as part of the Levee construction contract.

 

University Link

 

The University Link was well supported.  wo points for consideration were highlighted.  They were:

 

·        Connection to Boorooma

·        Bridge Crossings

 

Connection to Boorooma

Boorooma’s existing cycle way network will be connected to the active travel network as shown below.

 

 

Bridge Crossings

 

The cost estimate for a standalone pedestrian bridge is estimated to be in excess of $2,000,000. The cost estimate for a bolt on bridge on the Wiradjuri Bridge is estimated to be in excess of $1,000,000 and significantly greater for the Gobbagombalin Bridge.

 

The Wagga Wagga Integrated Transport Strategy action ILU3.7 states that Council approach TfNSW and RMS and “Lobby and negotiate for duplication of the Gobbagombalin Bridge.” As a part of these discussions, staff will be requesting that better pedestrian and cycling access is provided across the Bridge.

 

Neither option is considered financially feasible for implementation for this stage of the project however, they could be considered in a future phase if funding were to become available.

 

Kapooka Link

 

Minimal feedback was received on the Kapooka Link other than from discussions held specifically with Defence staff. Feedback received included:

 

·        Demand for the link

·        Opportunity for the link to provide additional access to Silvalite for anti-social behaviour.

 

Demand for link

 

During Stakeholder conversations, it was identified that a large number of Defence personnel already ride. It is expected this will increase significantly with the infrastructure improvements.

 


 

Opportunity for the link to provide additional access to Silvalite for anti-social behaviour

 

No additional access will be generated through Silvalite reserve as the proposed link will be an upgrade and slight realignment of an existing path.

 

Red Hill Link

 

The Red Hill Link is supported as an important east west link that connects several Links, during the discussion, two points raised were:

 

·          If the link could be constructed on the southern side of the road

·          If an intersection could be constructed across Red Hill road at Tamar Drive.

 

Use of Southern side of the Road

The use of the Southern side of the road was an initial concept explored however during the reference design phase it was identified that the Northern service road provided a better outcome as it allows cyclists to avoid close interactions with vehicles at the top of Red Hill Road within the cut-out. The Northern service road also has a smaller gradient than the Southern access that would be required to go over the hill without using the cut out.

 

Crossing at Tamar Drive

The construction of a crossing at Tamar Drive is supported and will be investigated during the detailed design phase.

 

Kooringal Link

 

Minimal feedback was received on the Kooringal Road Link.  The items discussed included:

 

·        Access across the Christian College driveways

·        Impact of flooding on under road crossings at Marshalls Creek

·        Residential driveway crossings along Kooringal Road.

 

Access across the Christian College Driveways

Ongoing discussions are being undertaken with the Christian College on these crossing points.  Initial detailed traffic counts have been completed at peak school pick up and drop off times with further consultation and discussion to be completed during the detailed design phase of the project.

 

Impact of flooding on under road crossings

This issue was identified during the concept design phase for consideration in the safety in design review that will be completed during the detailed design phase.

 

Residential driveways along Kooringal Road

The section of cycleway between the Exhibition Centre and Lake Albert Road cross several driveways. This is an existing path that will be upgraded with safety enhancements during the detailed design and construction phases of the project.

 


Morgan Street Link

 

The Morgan Street Link was supported however the traffic volumes that are associated with the CBD and Tarcutta Street were raised as an issue. Staff are currently completing modelling on this intersection and will review options during the detailed design phase including the possible signalisation of the intersection.

 

Wollundry Link

 

The Wollundry link had very little discussion or feedback during the community engagement period.

 

Bourke Link

 

The use of the eastern service road in Bourke Street was generally supported with a majority of the discussion relating to technical design issues. These included:

 

·        Access across the Bourke Street – Fernleigh Road Intersection

·        Access across the Tolland Shopping Centre driveway

·        Prioritisation of traffic movements when using the service lanes at cross street intersections.

 

All these issues have been noted and will be considered as a part of the detailed design safety in design review.

 

Forest Hill Link

 

A significant number of submissions were received on the Forest Hill link.  These related to:

 

·        Use of the Rail Corridor between Bakers Lane and Elizabeth Avenue

·        Use of the Rail Corridor between Bakers Lane and Kooringal Road

·        Not using the Southern Alignment at the back of Laurel Road

·        Use of alternative alignments.

 

Use of Rail Corridor between Bakers Lane and Elizabeth Avenue

 

Staff have previously received in principle approval to use a small amount of rail corridor under licence where the rail corridor acts as a property boundary. Based on the feedback and support from a wide range of stakeholders, staff will now seek to create a link the entire length of the corridor between Bakers Lane and Elizabeth Avenue. The surrounding landowner has previously indicated support for use of the land which will be critical in gaining the approval.

 

Use of Rail Corridor between Bakers Lane and Kooringal Road

 

Many of the submissions requested that Council endorse the utilisation of the rail corridor as the alignment of the Eastern Link and seek approval from the NSW Government to utilise the corridor.

 


 

The advice Staff have received on the use of this corridor is that State Government approval for the use of this land is not likely to be forthcoming in the near future and not within the Active Travel Project timeframes. Therefore, this option cannot be considered for inclusion at this time.

 

It should also be noted that the use of the rail corridor between Bakers Lane and Kooringal Road is strongly opposed by the adjacent landowner (Attachment 3) and the Australian Clay Target Association. This opposition would be a significant consideration in any future use of the corridor.

 

Not using the Southern Alignment at the back of Laurel Road

 

During the community engagement there was significant opposition to the use of the proposed alignment along the back of Laurel Road due to security, safety and privacy concerns. Staff met with the land owners on a number of occasions, who provided detailed advice on their concerns. After receiving this feedback Staff put forward an alternative option utilising Kyeamba Avenue.

 

Alternative Route

 

In the 28 May 2018 Council report Council considered another option for the Forest Hill link. This route, highlighted below in blue, aims to make use of existing drainage corridors, undeveloped road corridors and private land to access across to Bakers Lane.

 

 

An initial review of the alternative options has determined that it might be possible to construct this route, however, it would be subject to a number of approvals and considerations including:

 

·        Statutory approval for removal of vegetation adjoining the waterway

·        Statutory approvals for the removal of vegetation under Local Lands Services Act 2013

·        Impact of stormwater flow down Marshall’s Creek

·        Approval for access through private property to construct the path.

 

This option is also strongly opposed by the Australia Clay Target Association. Given these constraints and opposition it is not recommended that this option be pursued.

 

Kyeamba Avenue Route Option

 

After receiving significant feedback on the southern alignment (as detailed above) staff put forward an alternative option utilising Kyeamba Avenue. To ensure community support Kyeamba Avenue residents were invited to a community meeting. Feedback from the meeting was quite positive with the residents in attendance unanimously supporting the concept.

 

During broader discussions Staff have received feedback from sections of the community that they believe the rail corridor would be a safer option and they would like Council to utilise this. They believe that the two crossings of Vincent Road and the crossing of driveways would be less safe than an alternative where there were no road crossings and no driveway crossings.

 

Although the reduction of road crossings and driveways will always result in less opportunities for interactions with other vehicles this is difficult to achieve for an entire network. The intersection of Kooringal Road and Vincent Road is an existing cycleway and regardless of the route chosen for the Forest Hill link, the intersection will have to be crossed to provide access to Lake Albert and Red Hill Road. The safety of this intersection will be improved as a part of this Active Travel project.

 

Other safety considerations for road and driveway crossings will be incorporated into all links during the detailed design phase of the project.

 

 


 

Comparison is provided of the options considered

 

Option

Pros

Cons

Approximate Distance

From Kooringal Road Rail Crossing to Bakers Lane Rail Crossing

Approvals Required and likelihood of achieving approvals

Ability to plan, seek approvals and construct

Rail Corridor

Most direct route

 

*Requires NSW  Parliament legislation to allow corridor to be used for this purpose

*Adjacent land owners do not support

3109m

State Government

Not within ATP timeframes but possibly in time

Southern Alignment

(Laurel Rd)

Land owner of route alignment is supportive of proposal

*Approximately 1.25km further than use of the rail corridor or additional 5mins at 15km/h.

*Uses majority of private instead of public land.

*Laurel Rd residents opposed

4374m

Private land owners,

John Holland Country Rail

Yes and within ATP timeframe

Alternative proposed alignment

Achieves a slightly more direct route than southern alignment

Environmental approvals required

 

One of the surrounding land owners opposed

4027m

A number of private land owners will be required to give approval

Unknown, (Subject to third party approvals being able to be achieved)

Southern Alignment

Kyeamba Avenue

Land Owners are supportive of option

*Perception that the route is less safe due to road and driveway crossings

*Approximately 2.6km further than use of the rail corridor or additional 10mins at 15km/h.

5705m

No external approvals required

Safety concerns will be addressed through ‘safety in design’ principles

 

It is recommended that Council proceed with the Kyeamba Avenue alignment for detailed design and construction however, if the rail corridor becomes available in the future it could become the Forest Hill Link and funding could be sought for its construction at that time.

 

Central (Southern) Link

 

A number of concerns have been raised by community members in regards to the use of Fox Street for the central link. It was proposed that Fox Street be utilised due to its proximity to the Fox Street/Sturt Highway intersection traffic lights crossing.

 

Since then Council has released the draft Health and Knowledge Precinct Master Plan (currently on public exhibition) and has been in receipt of a significant planning proposal for an area in Morgan/Murray Street. 

 

Given the impact of this planning a change in the route utilising Murray Street north to the Esplanade would provide better access to these areas for the community. However, this would be subject to the installation of traffic lights at the Edward Street, Murray Street intersection to allow a safe crossing of Edward Street.

 

Council has received advice from Transport for NSW that Roads and Maritime Staff are currently assessing options for this intersection that has a crash history, however lights are not funded in the forward estimates (Attachment 4). 

 

It is proposed that if lights are installed during the life of the project that the Murray Street alignment be utilised. However, if lights are not installed at the Murray Street crossing by June 2020, Fox Street would be utilised for the Central Link in accordance with the business case with the final road configuration to be determined during detailed design.

 

 

 

End of Trip Facilities

 

There are two proposed end of trip facilities to be developed within the current project. These include facilities within the Bolton Park Precinct and facilities adjacent to the Visitor Information Centre.

 

Staff have also held discussions with NSW Health and Wagga Wagga Base Hospital management concerning the development of a third end of trip facility. Initial discussions were positive, and it was recognised this would be of significant benefit to hospital staff and could possibly be included as part of the scope for their future car park development.

 

Agreements with Third Party Land Owners

 

Two of the proposed routes utilise land that is not owned or controlled by Council. This land relates to the Forest Hill and Kapooka Links. Staff have conducted initial discussions with these landowners in regard to the arrangements that would allow access for the construction of the paths on these particular properties.

 

Based on these discussions, it is anticipated that the arrangements that will be put in place will be a combination of licences, easements, formal agreements and/or the dedication of land to Council through future developments.

 

Subject to Council endorsement of the proposed routes staff will commence negotiating the formal agreements that will allow for the construction of the cycleways on these Links.

 

Financial Implications

The total cost of constructing the Active Travel routes is $12,806,991 with $11,352,600 to be funded from the NSW Governments Cycling Infrastructure Fund and the remaining $1,454,391 to be funded from developer contributions.

 

Council is required to expend these funds and complete the project by May 2021.

Policy and Legislation

·        Wagga Wagga Active Trave Plan

·        Recreation Open Space and Community Strategy and Implementation Plan 2040

·        Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

Financial – Previous implementation cost estimates were based on the concept design. The final implementation cost will be subject to the detailed design and construction methods.

 

Other risks associated with constructing the Active Travel links relate to process, environmental, WHS and contractor performance. These risks will be addressed as part of the Council’s project management and contractor performance management systems.

Internal / External Consultation

A significant amount of community engagement has been completed for this project as detailed in the previous Council reports (Attachment 1).

 

In addition to the previous consultation undertaken a significant amount of new engagement was completed as a part of finalising the routes.  This included:

 

·        Sending of approximately 1600 letters to residents and property owners adjacent to the proposed routes

·        Seven public meetings (Attachment 5)

·        Stakeholder meetings inclusive of State Member Dr Joe McGirr, emergency services, community organisations and schools

 

Attachments

 

1.

ATP – Final proposed Links

 

2.

Previous ATP Reports

 

3.

Brown Letter

 

4.

Transport for NSW letter

 

5.

Community Consultation Outcomes 2019

 

6.

ATP Customer Feedback - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-5

 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-5

 


 


 


 


 


 


 


 


 


 


 


 


 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-5

 


 


 


 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-5

 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-5

 


 


 


 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-6

 

RP-6               Renewal of Community, Cultural and Sporting Agreements until 31 December 2019

Author:         Dianne Wright 

Director:       Natalie Te Pohe

         

 Summary:

This report provides for renewal of lease or licence agreements with sporting, cultural and community associations who occupy Council land and buildings.

 

 

Recommendation

That Council:

a       delegate authority to the General Manager or their delegate to negotiate renewal of the community, cultural or sporting association lease and licence agreements as detailed in the body of this report

b       delegate authority to the General Manager or their delegate to execute the agreements on behalf of the Council

c        authorise the affixing of Council’s common seal to all relevant documents as required

Report

The Council has a portfolio of approximately 85 community, cultural and sporting association lease and licence agreements. These agreements regulate the occupation of Council owned and controlled land and building assets by third party occupiers.

 

Engagement with tenants and renewal activities tend to occur within 6 months from expiry necessitating the reporting of proposed agreement renewals expiring up to 31 December 2019.

 

It is recommended that Council delegate authority to the General Manager or their delegate, to negotiate renewal of the agreements listed below upon similar terms and conditions to their existing agreements with reference to the following standard conditions.

 

STANDARD CONDITIONS

 

Agreement Duration

Up to five years unless longer duration specified

Fees

Rent and other occupation fees as per the Council’s Fees & Charges as at the date of commencement. (Currently the Council’s minimum community rent is $655 per annum including GST).

Fee increases

Rent and other occupation fees adjusted annually on the anniversary of commencement as per the Council’s Fees and Charges, or according to CPI if the Fees and Charges policy does not apply.

Public Liability Insurance

No less than $20 million with the Council of the City of Wagga Wagga listed as an interested party.

Occupation Costs

Tenant to meet costs associated with occupation of the premises including but not limited to water, gas, electricity, sewer and waste disposal.

Maintenance Responsibilities

Tenant responsible for routine upkeep, servicing of equipment and day-to-day maintenance. The Council is responsible for works of a capital or structural nature only (where Council buildings are occupied).

Preparation Fees

As per the Council’s adopted Revenue and Pricing Policy current as at the date of commencement of the renewed agreement. The current licence preparation fee is $210 including GST. Where leases are in place legal fees incurred for agreement preparation are reimbursed by the tenant.

 

The agreements relate to Crown Land Managed by Council, community land, operational land as set out in the following tables.

 

CROWN LAND

Note: All agreements over Crown Land require review by Council’s Native Title Manager in accordance with section 8.3 of the Crown Land Management Act 2016 (taking effect from 1 July 2018).

Under the aforementioned legislation, Council manages Crown Land as community land under the Local Government Act 1993 and is required to give public notice of a proposal to lease or licence of land. If objecting submissions are received in relation to any proposed agreement, a further report will be submitted to Council for consideration.

Organisation

Expiry Date

Property

Use

 

Association of Riverina Cultural Clubs Inc

11 September 2019

133 Tarcutta Street, Wagga Wagga

Community building

 

Wagga Triants Triathlon Club Inc

30 September 2019

Apex Park Kiosk, Lake Albert

Storage

 

Mangoplah Cookardinia United – Eastlakes Football Club Incorp

31 December 2019

Mangoplah Recreation Ground, Holbrook Road, Mangoplah

Recreation ground

 

 

COMMUNITY LAND

Note: Under Section 47a of the Local Government Act 1993 Council is required to give public notice of a proposal to lease or licence of land classified as community land. If objecting submissions are received in relation to any proposed agreement, a further report will be submitted to Council for consideration.

Organisation

Renewal Date

Property

Use

Menshed Wagga Wagga

30 June 2019

Part Best Reserve, 5 Veale Street, Ashmont, Wagga Wagga

Community Building

Wagga Wagga Sailing Club Inc.

30 September 2019

Lake Albert foreshore off Lakehaven Drive, Wagga Wagga

Clubhouse and storage. This is not a Council owned building.

Wagga Wagga Riverina Lapidary Club Inc.

31 August 2019

Part Small Street Reserve, 7-9 Small Street, Wagga Wagga

Clubhouse site. This is not a Council owned building.

PREVIOUSLY REPORTED

 

 

PROPOSED AMENDMENT

North Wagga Australian Football Netball Club

28 February 2019

North Wagga Clubhouse, McPherson Oval, William Street, North Wagga

Clubhouse site. This is not a Council owned building.

 

Agreement proposed to extend for a period of ten years at the request of the club.

 

This proposal is supported by Parks Strategic and Parks Operations.

 

Financial Implications

As mentioned earlier in this report, rent and other occupation fees are as per the Council’s adopted Revenue and Pricing Policy current as at the date of commencement of the renewed agreement (currently the Council’s minimum community rent is $655 per annum including GST for the 2019/20 financial year). The total rent received is included in Council’s annual operating income budget, with the seven proposed agreements therefore contributing $4,585 (GST inclusive) annually to Council’s revenue.


 

Policy and Legislation

Leasing & Licensing Policy 038

Crown Land Management Act 2016

Local Government Act 1993

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

 

Risk Management Issues for Council

Leasing & Licensing Policy 038

Crown Land Management Act 2016

Local Government Act 1993

Internal / External Consultation

Public notification of proposed agreements concerning Council community land and Crown Land managed under the Local Government Act 1993 is required as outlined below. Direct consultation with Native Title Interests and Aboriginal Land Claimants may also be required in the case of Crown Land.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

6

 

6

 

 

 

 

 

 

 

 

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-7

 

RP-7               NARRUNG STREET SEWER TREATMENT PLANT - EFFLUENT REUSE

Author:         Sylvester Otieno 

Director:       Caroline Angel

         

Summary:

This report explores possibilities of utilising treated sewer effluent to irrigate additional sports fields and parks within Wagga Wagga and to assist with increasing water levels at Lake Albert.

 

Reusing treated effluent for these purposes would ensure that water is available at sustainable and sufficient levels, all-year-round for maintaining existing ovals, opens spaces and gardens including additional facilities with the growth of the city as well there would be capacity to divert water into Lake Albert to enable consistent recreational activities on the Lake Albert.

 

As the city continues to grow, the ability to maintain additional sporting ovals and parks to a high standard, is a key element of this plan.

 

The report also provides information of the Lake Albert Precinct Rejuvenation Project.

 

 

Recommendation

That Council:

a       adopts in principle Scenario 4 as detailed in this report

b       receive a further report once Section 60 approval has been obtained from the NSW Department of Primary Industries - Water

c        not pursue the use of Murrumbidgee River water for Lake Albert

d       approves the budget variation as detailed in the Financial Implications section of the report for preparation and submission of application for Section 60 approval for Scenario 4 as detailed in this report

 

Report

The Narrung Street Sewer Treatment Plant (STP) is located at Narrung Street, Wagga Wagga and is approximately two kilometres north of the Central Business District. The plant treats wastewater from most of the city’s urban area as well as North Wagga, Estella, Boorooma and the Bomen Industrial Area. Sewage from the industrial area initially undergoes pre-treatment at the Bomen Industrial Pre-treatment Sewage Treatment Facility, commonly known as the BISTF.

 

Narrung Street STP is designed for an Average Dry Weather Flow (ADWF) of 17.5 ML/day, a Peak Wet Weather Flow of 70 ML/day and can handle a peak instantaneous flow of 870 L/s.

 


 

Raw sewage is treated via a Sequencing Batch Reactor (SBR, southern plant) and Orbal Aeration Tank (northern plant), biological and chemical phosphorous reduction and dual media filtration with chlorination/dechlorination. The final effluent is discharged either into the Murrumbidgee River or into two 30 kL reuse balance tanks. Disinfection of recycled water is currently provided by injecting Sodium Hypochlorite upstream of the balance tanks.

 

Figure 1 – Process Flow Diagram for Narrung Street STP

 

Volumes

 

Table 1 – Current Treated Effluent Volumes

Treated Effluent Produced (ML/year)

Treated Effluent used (ML/year)

Volume released (ML/year)

Currently Irrigated Sites

3,929

151

3,778

Bolton Park, Robertson Oval; Cricket Ground; McPhersons Oval, Wiradjuri golf centre, Toll nature strip, Wiradjuri dog run and Duke of Kent Oval

 

Proposed Additional Treatment

Additional treatment is required to comply with pathogen log reduction. Council undertook a risk assessment and determined the required log reduction targets for the use of water as unrestricted municipal irrigation as per NSW Guidelines for Recycled Water Management Systems (2015).  Table 2 shows the targets along with pathogen reduction credits applied to each existing treatment process.

 

Ultrafiltration Membrane Treatment

This process will remove pathogens and achieve log reduction of 2.5 – 4.0 for viruses, 4.0 for protozoa and 3.5 – 4.0 for bacteria.

 

Ultraviolet Disinfection

This process will follow ultrafiltration membrane treatment and will achieve log reduction of 1.0 – 4.0 for Adenovirus, 3.0 – 4.0 for protozoa and 2.0 -4.0 for bacteria.

 

Post Chlorination

This process will be preceded by ultraviolet disinfection and will achieve log reduction of 2.0 – 4.0 for bacteria, 0 -0.5 for protozoa and 1.0 – 4.0 for viruses.

Table 2: Indicative Log Reduction Values

 

Treatment Process

Indicative Log Reduction

Virus

Protozoa

Bacteria

Secondary treatment (SBR, Orbal)

1.0

0.5

0.5

Tertiary Filters – dual media filter with coagulation

1.0

1.0

0.5

Disinfection – chlorination

0

0

0

Total

2.0

1.5

1.0

Log reduction required for unrestricted municipal irrigation

>5.3

>5.1

>6.5

Log Reduction Value shortfall

3.3

3.6

5.5

Ultrafiltration membrane treatment

2.5–4.0

4.0

3.5-4.0

Ultraviolet disinfection

1.0-4.0

3.0-4.0

2.0-4.0

Post chlorination

1.0-4.0

0-0.5

2.0-4.0

 

Nutrient Removal

This process would reduce the amount of Phosphorus and Nitrogen introduced into the lake. The two elements provide nutrients for algal growth. This process has not been included in the proposed additional treatment in this report.

 

Table 3 shows a comparison of average nutrient levels of effluent leaving Narrung Street STP and that at the Lake.

 

Table 3: Comparison of Nutrient Levels

Nutrient

Narrung St STP (ppm)

Lake Albert (ppm)

Phosphorus

0.101

0.27

Nitrogen

4.77

1.93

 

Approvals

A variation to the existing EPA licence will be required, and an agreement will be needed as the EPA could have issues with the reduction of discharge into Marshalls Creek and the Murrumbidgee River, which would affect ecosystems, community and downstream irrigators.

 

Council would need to prepare a Recycled Water Quality Management Plan and Water Quality Monitoring Program, compliant with the Australian Guidelines for Water Recycling: Managing Health and Environmental Risks (Phase 1, NRMMC, 2006). A Section 60 approval by Department of Industry Water (DOI Water) is required for water use, infrastructure design, and finished construction.

 

NSW Health will be consulted as part of the Section 60 approval process. The likely issues to be tables would include risks to human health from pathogens, hormones, drugs (legal and illegal), and PFAS.

 


 

Approval Process

Below is a summary of the stages of the approval process.

Early engagement:

·    submit preliminary recycling checklist to DOI;

·    inform EPA and NSW Health of the proposal

Concept development:

·    determine appropriate treatment requirements;

·    develop system flowcharts;

·    identify critical control points, monitoring points and equipment

Risk assessment and mitigation:

·    undertake recycled water risk assessment workshop involving all stakeholders (EPA, NSW Health and DOI)

Develop RWMS:

·    Recycled Water Management System

Section 60 approval:

·    submit s60 for approval;

·    apply for EPA licence variation

Cost of Environment Protection Licence

The average administration fee to discharge effluent into Murrumbidgee River is $7,740 plus load-based fee of $7,326 (averaged over last five years)

 

EPA cost to discharge to lake will be the same as that for river discharge. Discounts are given for sustainable land application such as irrigation.

 

Other Irrigation Opportunities

Table 4 shows volumes of water required by other sports fields/ovals/facilities that could receive treated effluent from one or other of the STP’s:


 

Table 4 – Estimated Volumes of Water Required by Other Facilities

 

Facility

Current Annual Consumption (ML)

Botanic Gardens

48

Jubilee Park, Connolly Park, Athletics Track

110

Ashmont Oval

6

Anderson Oval

9

Lake Albert Oval

34

Henwood Park

25

Gissing Oval Kessler Park

15

Frenchs fields

23

Glenfield Oval

9

Harris Park

14

Wagga Beach Precinct

4

City Golf Club

#370

Pomigalarna

*333

Total

1,000

*Estimated volume     #Volume as requested

 

Lake Albert Level scenarios

The following scenarios were considered during the councillor workshop held on July 1, 2019. The workshop selected Scenario 4 and recommended detailed investigation with a view of implementing the scenario.

 

·    Scenario 1 – All treated effluent currently released to Murrumbidgee River and Marshalls Creek is released into the Lake

 

·    Scenario 2 – Treated effluent is used to irrigate other sports fields then the remaining quantity is released into the Lake

 

·    Scenario 3 – All treated effluent from Kooringal STP is used to irrigate other sports fields and all treated effluent from Narrung Street STP is released into the Lake

 

·    Scenario 4 – All treated effluent from Kooringal STP is released into Marshalls Creek and treated effluent from Narrung Street STP is used to irrigate other sports fields and the balance is released into the Lake

 

In Scenario 4, 2,778Ml from Narrung Street STP would be released into the lake. Therefore, the lake level would rise by 2.3m.

 

Evaporation from the lake has been calculated to be an average 4.7mm/day, translating annually to 1.7m. Hence the net rise in the lake’s level is 0.6m.

 

This scenario would ensure that Marshalls Creek continues to get its essential water that is also used to irrigate the Equex and McDonalds Park.

Figure 2: Proposed Reticulation Network for Scenario 4

 

Scenario 4 – Implementation

Starting point would be obtaining Section 60 approval from NSW Department of Primary Industries – Water. This would be followed by design, and construction of the plant upgrade and reticulation.

 

The high-level cost estimates are presented in Table 5. The cost estimate for upgrading Narrung Street STP comprises of Ultra-violet disinfection, Membrane Filtration and Post-chlorination systems. It would take approximately 18 months to implement these works.

 

Reticulation cost estimate consists of 20km and 6km respectively of 450mm and 250mm diameter PE mains, and 6 booster pump stations. The estimate is based on ideal conditions.

 

The estimate for capital costs include 20% contingency and 10% project management costs.

 

Table 5: High-level Cost Estimates for Scenario 4

 

Item

Estimated Cost ($)

Frequency

STP Capital Upgrade

17 Million

One-off

Reticulation to Lake Albert and sportsfields

20 Million

One-off

Extra Cost of Operation of Upgraded STP

35,000

Annual

Operation of Reticulation System

40,000

Annual

Extra Cost of Maintenance of Upgraded STP

28,000

Annual

Maintenance of Reticulation System

232,000

Annual

 

Update on the potential Lake Albert Precinct Rejuvenation Project

The Lake Albert Precinct Rejuvenation Project would see the construction of infrastructure allowing 1,000ML of water to be pumped each year from the Murrumbidgee River to the Lake. This project element would see a 5,400m pipeline constructed from the river to the lake. The pipeline would be capable of pumping 1,000ML of water over 75 days, pumping 20 hour per day at a rate of 0.67ML/hour. This would be pumped from the Riverina Water plant on Hammond Avenue along Kooringal Road and then via Lake Albert Road before discharging into Lake Albert. Cost to achieve the pipeline as follows:

 

Cost of construction

$3,047,129

High security water

$3,000,000

Ongoing costs (yearly)

$413,381

 

The rejuvenation project also includes the remediation of 2,350m of Lake Albert foreshore to address significant erosion issues (cost $1,987,400). It is required due to the fluctuating water levels of the Lake and the high use of Lake Albert by watercraft and in particular, wave generating vessels. The remediation will include:

 

·        demolition of existing concrete retaining walls

·        removal of concrete blocks and other rubble that has previously been used to tie up boats

·        installation of Eclorock, reinforced sand bags to a height of two bags

·        installation of rock wall reinforcements

·        re-sanding of the shoreline area once works have been completed

 

Council is seeking $5M from the Regional Growth – Environment and Tourism Fund to undertake rejuvenation of the Lake Albert Precinct. This already popular area will then become a catalyst to the upwards growth trajectory of the city. Alongside Regional Growth funding, Council would be required to contribute $3,407,129M towards the delivery of this project. Based on the environmental benefits of utilising reuse water for recreational purposes, it is recommended that this option not be pursued.


 

Financial Implications

The estimated cost to progress Scenario 4 to Section 60 approval stage with the Department of Primary Industries – Water is estimated to cost $100K. It is proposed to fund this from the Sewer Fund, which has current capacity to fund this $100K.   

 

As noted in the resolution, a further report will be presented to Council once the Section 60 approval has been given, which will include further budget requirements.

Policy and Legislation

WWCC Sewer Policy

Local Government Act 1993

 

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We demonstrate sustainable practices

 

Risk Management Issues for Council

Faecal coliform detections will constantly be blamed on Treated Effluent when the STP's are not the source. Note that the detections could also result from excretions of small animals such as birds.

Internal / External Consultation

Consultations occurred during the July 1, 2019 Councillor Workshop with the following Councillors in attendance at the workshop:

 

The Mayor Councillor G Conkey

Councillor Y Braid

Councillor D Hayes

Councillor V Keenan

Councillor R Kendall

Councillor K Pascoe

Councillor D Tout

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-8

 

RP-8               STREET SWEEPER STOCKPILE - WAIVING OF GREGADOO WASTE MANAGEMENT CENTRE FEES

Author:         Sylvester Otieno 

Director:       Caroline Angel

         

Summary:

The purpose of this report is to seek a waiver of weighbridge fees at the Gregadoo Waste Management Centre, for street sweeper waste currently stockpiled at Narrung Street.

 

 

Recommendation

That Council:

a       endorse the waiving of Gregadoo Waste Management Centre weighbridge fees to transfer approximately 2,300 cubic meters (2,760 tonnes) of street sweeper waste currently stockpiled at Narrung Street

b       approve the budget variations as detailed in the Financial Implications section of the report

c        receive a further report on options to address the ongoing disposal of street sweeper material appropriately.

 

Report

Council undertakes daily street sweeping activities that generate waste that needs to be disposed of appropriately. The volume of material increases markedly during the autumn period particularly in the Central Business District (CBD).

 

Street sweeper material has been stockpiled at Narrung Street for approximately 10 - 12 years. This site is used because of its proximity to the CBD, where most of the sweepings originate.

 

Figure 1: Location of Narrung Street Sweeper Waste Transfer Station

 

The location being used was previously adjacent to the sewage treatment plant settling ponds. However, it is now directly opposite the entrance of the Marrambidya Wetlands and is negatively impacting the first impression of one of the city’s newest attractions. The material is also located within the floodplain which is another factor to consider in relation to its location.

The sweeper material is primarily a mix of dirt, dust and leaves, with a small volume of entrained rubbish including the following:

-    grit, sand, silt

-    broken glass, bottles, cans and other rubbish/litter

-    water

-    leaves and other vegetation

-    small dead animals

-    oil, heavy metals, diesel and other hydrocarbons from vehicle exhausts

-    pesticides & herbicides

 

Approximately 12,000 cubic meters (14,400 tonnes) of sweeper waste is generated annually. The current practice is to monthly transfer material from the stockpile to GWMC. Volume of the existing stockpile is approximately 2,300 cubic meters.

 

One of the outcomes from the Councillor Workshop held on July 1, 2019 was to clean the current stockpile before the Corroboree in October 2019. Therefore, staff are requesting that Council waive the estimated GWMC weighbridge fees of approximately $364,000 for 2,300 cubic metres (2,760 tonnes) of material. The cost to transfer the material is estimated to be around $29,000 and it is requested that this be funded from the Solid Waste Reserve. 

 

Meanwhile, staff are exploring options of how best to deal with the street sweeper waste in future. These options that were discussed in the Workshop include the following:

 

·    transfer the waste directly to GWMC

·    stockpile the waste in a sealed hook bin then transfer to GWMC

·    acquire an EPA waste transporter license

·    construct a transfer station at Kooringal Sewer Treatment Plant

 

Financial Implications

As noted in the report above, the estimated fee waiver for the weighbridge fees is $364,000 for the 2,300 cubic metres (2,760 tonnes) of material. The cost to transfer the material is estimated to be around $29,000 and it is requested that this be funded from the Solid Waste Reserve. 

Policy and Legislation

Financial Assistance Policy (POL 078)

Sections 377 and 610 of the Local Government Act 1993

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We are proactive with our waste management

 


 

Risk Management Issues for Council

·        If the fee is not waived the cost to transfer the materials to the GWMC will cause a serious overrun of existing operational budgets or curtail the delivery of budgeted services

·        The material is stockpiled within the floodplain and is outside the levee

·        The material is currently located at the entrance of one of the city’s tourist attractions and would be an eyesore during the Corroboree

Internal / External Consultation

Consultations occurred during the July 1, 2019 Councillor Workshop with the following Councillors in attendance at the workshop:

 

The Mayor Councillor G Conkey

Councillor Y Braid

Councillor D Hayes

Councillor V Keenan

Councillor R Kendall

Councillor K Pascoe

Councillor D Tout

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-9

 

RP-9               ADOPTION OF TEMPORARY EVENT SIGNANGE

Author:         Fiona Hamilton 

Director:       Janice Summerhayes

         

Summary:

The draft Temporary Event Signage Policy is presented to Council for adoption following placement on public exhibition.

 

 

Recommendation

That Council:

a       note that there were no public submissions received during the exhibition period of the Temporary Event Signage Policy

b       adopt the Temporary Event Signage Policy as exhibited

 

Report

Council at its meeting of 29 April 2019, resolved:

That Council:

c        endorse the signage design and the eight permanent locations of the event signage

d       endorse the draft Temporary Event Signage Policy, that is to be placed on public exhibition for a period of 28 days from 01 May 2019 inviting public submissions until 29 May 2019 on the draft Policy

c        receive a further report following the exhibition and submission period:

(i)      addressing any submissions made in respect of the proposed Temporary Event Signage Policy

(ii)     proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

The Temporary Event Signage Policy was placed on public exhibition from 01 May 2019 until 29 May 2019. No public submissions were received during this period. Accordingly, it is recommended to Council that the Temporary Event Signage Policy be adopted as exhibited.

Financial Implications

N/A

Policy and Legislation

Local Environmental Plan 2010 (LEP)

State Environmental Planning Policy (Exempt and Complying Development Codes) 2008

Impounding Act 1993

NSW Roads Act 1993

 


 

Link to Strategic Plan

Growing Economy

Objective: We are a tourist destination

Outcome: We have a variety of events, festivals and activities

 

Risk Management Issues for Council

Risk management issues relating to traffic road safety and pedestrian flows have been considered and mitigated through consultation with Council’s Traffic Officer and discussed in detail at a councillor workshop held on 1 April 2019.

Internal / External Consultation

Consultation has been held with Council’s Traffic Committee, Roads and Maritime Services, community event organisers. In addition, a Councillor workshop was held 1 April 2019.

 

The Temporary Event Signage Policy was placed on public exhibition for a period of 28 days from 01 May 2019 with public submissions invited until 29 May 2019. No submissions were received.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

 

 

 

 

 

 

 

 

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

x

x

 

 

 

 

 

 

 

 

x

 

x

x

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 July 2019

RP-10

 

RP-10            DELEGATIONS POLICY - POL 060

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

Summary:

Amendments have been made to POL 060 Delegations Policy requiring the endorsement of Council.

 

 

Recommendation

That Council:

a       endorse the draft Delegations Policy (POL 060), that is to be placed on public exhibition for a period of 28 days from 23 July 2019 to 19 August 2019 and invite public submissions until the 2 September 2019 on the draft Policy

b       receive a further report following the public exhibition and submission period:

i         addressing any submissions made in respect of the proposed POL 060 Delegations Policy

ii        proposing adopting of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Report

Over the past eight months Council has undertaken a complete review of all Council Delegations. That process has now been completed with the delegations to be rolled out to staff following final review by the General Manager. The aim of this review was to ensure appropriate officers have been provided with the level of authority necessary to discharge their responsibilities and to ensure delegations are clear, consistent and lawful.

 

In addition, the review was undertaken to ensure that delegation of decision making is undertaken in a way that achieves best use of the abilities of elected representatives and officers, ensures cost effective use of resources, and promotes the development of efficient and effective management.

 

Proper management of delegations is integral in ensuring the enforceability of decisions and actions and ensuring there are no adverse legal and administrative consequences for Council.

 

Following the abovementioned review, the Delegations Policy has also been reviewed and revised in consultation with Council staff and the Audit, Risk and Improvement Committee.

 

The proposed amendments include new and expanded provisions on the following, which support the existing intent and objectives of the Policy:

 

·    Expanded Policy Objectives

·    Revised Delegation Principles

·    Inclusion of a new section on financial transactions

·    Updating of related policies

·    Expanded and additional provisions outlining how delegations must be exercised

Financial Implications

N/A

Policy and Legislation

·        POL 060 Delegation Policy

·        Local Government Act 1993 – Section 377 and 378

·        Local Government (General) Regulations 2005

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

N/A

Internal / External Consultation

The draft Delegations Policy (POL 060) has been internally reviewed by Council staff and endorsed with no changes by the Audit, Risk and Improvement Committee at its meeting on 9 May 2019.

 

If Council resolve to place the draft Policy on public exhibition, the following methods of consulting will be utilised:

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

 

 

x