Agenda of Ordinary Meeting of Council

Reports submitted to the Ordinary Meeting of Council to be held on Monday 12 August 2019.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 12 August 2019

ORDER OF BUSINESS:

CLAUSE PRECIS PAGE

PRAYER 3

ACKNOWLEDGEMENT OF COUNTRY 3

APOLOGIES 3

CONFIRMATIONS OF MINUTES

CM-1 Ordinary Council Meeting - 22 July 2019 3

DECLARATIONS OF INTEREST 3

Motions Of Which Due Notice Has Been Given

NOM-1 NOTICE OF MOTION - ACTIVATION OF CBD THROUGH RESIDENTIAL ACCOMMODATION 4

NOM-2 NOTICE OF MOTION - VOTE OF NO CONFIDENCE IN THE MAYOR 6

NOM-3 NOTICE OF MOTION - ADVOCACY PLAN 8

NOM-4 NOTICE OF MOTION - AIRPORT PARKING 10

Reports from Staff

RP-1 EUBERTA RECREATION GROUND BORE AND IRRIGATION 12

RP-2 Riverside Food Venues EOI 16

RP-3 POTENTIAL FOR THE DEVELOPMENT OF A PRIMITIVE CAMPING GROUND AT LAKE ALBERT 18

RP-4 OPTIONS FOR FUTURE USE - WAGGA WOMEN'S BOWLING CLUB SITE - KENT CRESCENT, WAGGA WAGGA 72

RP-5 DEDICATION OF PART OF LOT 1 DP585912, KANSAS DRIVE TOLLAND 78

RP-6 BOLTON PARK AMENITIES 82

RP-7 MOBILE FOOD VENDOR - TRADING IN PUBLIC PLACES (PARKS AND RESERVES) Policy 86

RP-8 2019 Local Government NSW Annual Conference - Election of Delegates and Motions 91

RP-9 Response to Questions/Business with Notice 104

Committee Minutes

M-1 SISTER CITY COMMUNITY COMMITTEE - MINUTES - 4 JULY 2019 107

M-2 Floodplain Risk Management Advisory Committee Minutes - 18 June 2019. 111

QUESTIONS/BUSINESS WITH NOTICE 117

Confidential Reports

CONF-1 CIVIC CENTRE CAFE EXPRESSION OF INTEREST 118

CONF-2 FARRER ROAD WIDENING - ACQUISITION OF LAND 119

CONF-3 PROPOSED CAR PARK LICENCE TO MISSION AUSTRALIA 120

CONF-4 Commissioning of Public Artworks for the Multi-Purpose Stadium and Wilga Park 121

CONF-5 NEW YEAR'S EVE 122

CONF-6 Hampden Bridge Legacy 123

CONF-7 RFQ2019-554 SUPPLY & SUPPLY AND LAY DENSELY GRADED ASPHALT 124

PRAYER

ACKNOWLEDGEMENT OF COUNTRY

APOLOGIES

Confirmation of Minutes

CM-1 Ordinary Council Meeting - 22 July 2019

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 22 July 2019 be confirmed as a true and accurate record.

Attachments

1 ⇩.

Minutes - Ordinary Council Meeting - 22 July 2019

125

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019

NOM-1

Motions Of Which Due Notice Has Been Given

NOM-1 NOTICE OF MOTION - ACTIVATION OF CBD THROUGH RESIDENTIAL ACCOMMODATION

Author: Councillor Paul Funnell

Summary:

The purpose of this Notice of Motion is to receive a report that considers changes to Council’s planning provisions to allow residential occupancy (both upstairs and ground floor) in the CBD.

Recommendation

That Council receive a report that investigates allowing residential accommodation within the core of the CBD and outlines:

a use of both upstairs and downstairs for accommodation

b what changes are required to Council planning provisions

c appetite and opportunities to restore original verandas where requested

d timeframe for achieving amendments to our planning/zoning rules

e timeframe for implementation

Report

With an increasing level of vacant buildings/shops in Baylis St, Fitzmaurice St and other areas of the CBD of the city proper, this report proposes the opportunity to make amendment to our zoning system in relation to residential occupancy of the core of the CBD.

Currently the area is restricted to the possibility of shop top accommodation only, and in many cases we have been quite prohibitive. With changing shopping patterns by consumers, not just online shopping, plus the realisation that our Main St of strip style shopping being over 1km long, the city has over 40 empty stores. The potential for this is that vacancies will potentially increase over time.

Further, such vacancies is a bad look for the city and the business environment. Whether it be perception or reality, empty buildings put downward pressure on a local economy. The retail sector throughout the nation is under extreme pressure, it is not unique to Wagga. Therefore I see Council as having the ability to potentially reinvigorate our CBD area, by removing restrictive controls and encourage mixed zoning.

Ultimately what I am calling for is to allow the mixed zoning that permits the entire building to be a change of use, that being residential occupancy. Both upstairs and ground floor.

This has the potential to put hundreds of people back into the immediate vicinity of our CBD on a permanent basis. This will provide foot traffic and consumers, but ultimately create a cosmopolitan atmosphere that will drive clever architecture and revitalise the economic stimulus of our CBD. Further, it will remove the empty buildings and support the fact that Wagga is an economically safe, secure and progressive city.

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019

NOM-4

NOM-4 NOTICE OF MOTION - AIRPORT PARKING

Author: Councillor Kerry Pascoe

Summary:

Provide Council with options to redevelop the car parking area at the Wagga Airport and provide a status update on upgrades required for the Airport.

Recommendation

That Council receive a report/s on the below listed points concerning the Wagga Airport.

Report

Wagga Wagga City Council’s lease with the Federal Government ends in July 2025, and through the Airport Advisory Committee an Airport review is currently underway to review key operational parameters and costs associated in running Wagga Airport.

The most recent version of the Airport Masterplan was completed in 2010 and is due to be updated. The Airport review and future tenure over the Airport will be key inputs to the Airport Masterplan going forward.

However, there are areas for improvement at the Airport and new security screening requirements that will require re-development of the Airport Terminal and car parking including hire car parking, prior to delivery of the Airport Masterplan.

Management are requested to report to Council on:

1. Options to develop car parking (hire cars and public carpark) in the triangular section of land that has the existing car park, the old aero club building and the Airservices Australia building and antenna tower. Including in the options plans for disposal of the old aero club building and future requirements of Airservices Australia building and antenna tower.

2. Update to the Federal Department of Home Affairs requirements to upgrade the security screening at Wagga Airport.

3. Develop options to redevelop the Terminal to accommodate proposed security screening requirements taking into consideration sufficient lounge space to accommodate for the predicted population growth of Wagga Wagga out to 2040.

4. An update on the Taxiway project and allocated grant funding.

Financial Implications

Existing grant approvals of $4M for the Taxiway and $2M for the terminal.

Policy and Legislation

N/A

Link to Strategic Plan

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

Risk Management Issues for Council

Restriction on Airport operations.

Internal / External Consultation

N/A

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019

RP-1

Reports from Staff

RP-1 EUBERTA RECREATION GROUND BORE AND IRRIGATION

Author: Ben Creighton

Director: Michael Keys

Summary:

This report recommends a one-off funding contribution for the project management and delivery of a bore and irrigation system at the Euberta recreation ground.

Recommendation

That Council:

a in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for a proposed project delivery contract for the installation of a ground bore and irrigation

i note the reason for not calling tenders is on the grounds that Council is satisfied that inviting tenders would not achieve a satisfactory result due to the unavailability of competitive tenderers as Wagga Wagga Polocrosse Club will provide the project management and undertake the procurement processes associated with the project

ii authorise the General Manager or their delegate to enter into a contract with the Wagga Wagga Polocrosse Club for the establishment of a ground bore and irrigation at the Euberta Recreation ground in the lump sum amount of $43,425 excluding GST

b note the Wagga Wagga Polocrosse Club will be responsible for the costs and actions required to obtain the necessary permit and water allocation to use the bore

c authorise the affixing of Council’s Common Seal to all relevant documents as required

Report

Council is the Crown Land Manager of Crown Reserve R57631, being the “Old Euberta School” Reserve located at 1541 Old Narrandera Road, Euberta.

The reserve was gazetted in 1924 for the purpose of public recreation and has been developed with tennis courts, a tennis clubhouse and amenities, an RFS shed and a multipurpose clubhouse. The Euberta Rural Hall is located on an adjoining independently managed Crown Reserve.

The Wagga Wagga Polocrosse Club licenses the reserve for their activities and has developed four (4) polocrosse fields, horse areas and yards. Activities of the club include polocrosse carnivals, coaching clinics and hosting external events such as the National Working Dog Trials and auction, Trojan Horse events, Team Yarders NSW events and Australian Barrel Horse Association events.

Council received a request from Polocrosse to assist with the installation of a water bore and irrigation at the grounds. Despite trialling a number of drought resistant grasses dry weather conditions have resulted in the cancellation of a number of the above activities. This is due to horse injury caused by dry hard fields.

Installation of the bore and irrigation is recommended to enhance the reserve to a standard equivalent with urban recreation grounds connected to a town water supply. This will foster improvements to the reserve and extended use by Polocrosse, and by the general community for public recreation.

Additionally, with an irrigated field the Wagga Wagga Polocrosse Club will have capacity to host additional carnivals each year and allow other clubs and organisations to host events thus bringing competitors and spectators to the Wagga Wagga LGA.

The cost of installing a 50-metre steel screened 125mm bore, pump and irrigation equipment is estimated at $43,425 based on quotes obtained by Polocrosse. Depending on aquifer capacity the bore will yield up to 3.5 litres of water per second.

This project delivery model would be achieved through Council entering into a contract with the Wagga Wagga Polocrosse Club who would be responsible for commissioning and undertaking the work, and for obtaining and renewing the necessary licences, permits or approvals to extract water from the bore. The proposed contract would have clauses that outline obligations during the planning, construction and defect liability phases of the project.

All newly constructed facilities will become Council assets.

Financial Implications

Funding of $43,425 was allocated for the delivery of this project in the 2019/20 Capital Works program.

Policy and Legislation

Crown Land Management Act 2016

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: We activate our community spaces to promote connectedness

Risk Management Issues for Council

The risks associated with implementing this project relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of Council’s project management and contractor performance management systems.

Internal / External Consultation

Wagga Wagga Polocrosse Club

City Strategy Division (Strategic Recreation)

Attachments

1 ⇩.

Location Map - Euberta Recreation Reserve

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019

RP-2

RP-2 Riverside Food Venues EOI

Author: Ben Creighton

Director: Michael Keys

Summary:

This report details the outcome of an expression of interest for leasing of the Riverside food venues proposed to be developed

Recommendation

That Council:

a note the outcome of the EOI as detailed in the body of this report

b delegate authority to the General Manager or their delegate to enter into direct negotiations with any person with a view to agreeing lease terms

c note the reason for declining to advertise a new expression of interest is that this action would not produce a different or more satisfactory outcome

d note the reason for determining to enter into direct negotiations is that it is expected the Council will achieve the best outcome via direct negotiation

e receive a further report should lease negotiations be successful

Report

By way of resolution 19/143 dated 29 April 2019 Council authorised the advertising of Riverside Food Venues for lease via an expression of interest.

The expression of interest offered interested proponents the opportunity to take up a lease on the Riverside food venues and participate in the design and development phase of this element of Riverside Stage 2. This expression of interest was offered jointly with the Civic Centre Café as an option to submit an expression of interest on one or both facilities.

Subsequently the expression interest was advertised with submissions closing on 15 July 2019. No submissions were received for the Riverside Food Venues despite local media coverage of the expression of interest being offered.

Accordingly, it is recommended that Council delegate authority to the General Manager or their delegate to enter into direct negotiations with any person with a view to agreeing lease terms. A further report will be presented to Council if lease negotiations are successful.

Financial Implications

N/A

Policy and Legislation

POL 038 Leasing & Licensing Policy

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: We activate our community spaces to promote connectedness

Risk Management Issues for Council

Although considered unlikely, if Council cannot secure a food operator for the Riverside venues it would result in no full-time food offering being in the precinct. Despite this the planned containerised facilities could continue to service events and seasonal requirements.

Internal / External Consultation

Internally the City Strategy (Strategic Recreation and Property team) were consulted

Externally the opportunity was promoted through:

· Advertisement in Council News

· Council Webpage

· Media Coverage

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019. RP-3

RP-3 POTENTIAL FOR THE DEVELOPMENT OF A PRIMITIVE CAMPING GROUND AT LAKE ALBERT

Author: Ben Creighton

Director: Michael Keys

Summary:

This report provides information on the potential for the establishment of a primitive camping ground at Lake Albert.

Recommendation

That Council:

a commence the development of a revised Plan of Management for the Apex Park (Lake Albert) reserve

b consider the possible development of a primitive camping ground, caravan park and other land uses on the crown land bordered by Nelson Drive, Plumpton Road and the Wagga Boat Club during the development of the Plan of Management

c consider the funding of the development use during the development of the 2020/21 budget process

Report

At the Ordinary Meeting of Council held 13 May 2019 Council resolved:

That Council receive a report on the methodology and processes to facilitate the development of a primitive camping ground located on Crown land bordered by Nelson Drive, Plumpton Road and the Wagga Boat Club, covering the issues as set out in the body of this report.

The information sought in the body of the report included:

a The process required to gain permission from Crown Lands to develop the

proposed project and time frame in relation to Crown Lands

b Time frame that can deliver the completed project.

c The budget required to complete the proposal and where this funding can

be sourced internally.

d A list of grants if available from relevant sources to assist in this proposal to

enable a reduction in internal costs.

e Outcomes of negotiation with surrounding entities that could partner with the proposal.

a) The process required to gain permission from Crown Lands to develop the proposed project and time frame in relation to Crown Lands

It was also requested on the night that Staff consider the potential for the establishment of a Caravan Park in this location. If Council resolved to pursue either of these options in this location it will require a new Plan of Management to be developed for the Apex Park (Lake Albert) reserve in its entirety. This is required as the proposed camping activity is not consistent with the current reserve purpose of public recreation.

The management of Crown land utilising Plans of Management is a mandatory requirement under the Crown Land Management Act 2016 and until a plan of management is adopted changes to the nature and use of crown reserves are not permitted. The requirement for Councils to develop Plans of Management are detailed in the attached NSW Government Guideline dated December 2018 (Attachment1). Under the interim arrangements Council have until 30 June 2021 to update and adopt all Crown Land Plans of Management.

A preliminary project schedule has been developed for this process. (Attachment 2)

b) Time frame that can deliver the completed project

The estimated time line for a primitive camp ground to become operational would be November 2020. This is primarily due to the number of steps and approvals required as a prerequisite to adoption of a Plan of Management. In addition to the time it takes to develop the document in consultation with stakeholders and the community, the plan requires approval by Council at two points and approval by the Minister responsible for the Crown Land Management Act 2016.

Planning approvals would also be required to facilitate this proposal however these could be sought concurrently with the Plan of Management process.

c) The budget required to complete the proposal and where this funding can be sourced internally

Based on all vehicles utilising the site being self-contained it is estimated that the minimum budget required to complete some initial works would be:

Sewer Dump Point	$10,000
Lighting	$25,000
Signage	$3,000
Approvals	$1,000
Fire Services	$7,000
Total Cost	$46,000

These figures may vary significantly dependent on the conditions set during the planning approval process.

In addition, although not a mandatory requirement the construction of paths, a shelter and additional furniture would add value to the facility. It is estimated these costs would be:

Paths	$19,000
Furniture	$8,000
Shelter	$12,000
Total Cost	$39,000

It is estimated that the development of this facility would result in additional operational costs of approximately $5,000 per annum to operate the facility. Additional costs may also be incurred from time to time for monitoring and compliance activities.

Given the timeframe required to complete the required Plan of Management it is recommended that the budget for project implementation be considered during the planning and adoption of the 2020/21 budget.

d) A list of grants if available from relevant sources to assist in this proposal to enable a reduction in internal costs

Several grants could be considered for application to assist in the funding of this project. These could include future rounds of the:

· Regional Growth Environment and Tourism Fund

· Stronger Country Communities Fund

The success of these grant applications would ultimately be dependent on the final scope of the project and grant criteria in future funding rounds.

e) Outcomes of negotiation with surrounding entities that could partner with the proposal

No formal negotiation has occurred with surrounding entities due to the Plan of Management requirements, however the Wagga Wagga Boat Club have advocated for the development since its initial discussion due to its potential to provide an additional customer base for the Club.

Staff have also had discussions with the Wagga Wagga Country Club who have provided correspondence that identifies their preference for other potential uses for this site. (Attachment 3)

During the development of a Plan of Management input would be sought from the community to determine support for the different land use options.

Objection from Caravan Park Industry

Council has also received an objection to the proposal of a Primitive Camp Ground from a Caravan Park Operator (attachment 4). It stated:

Wagga already has a well-known functioning free camping ground located at Wilks reserve anyone with any knowledge of these types of free camping areas knows the extreme difficulties in managing them. There is no such thing as free someone must pay for it, and this is of course the rate payer. Local government should not be involved with proposing or running a business in competition to a regulated industry (caravan park).

Even with the Wagga Beach Caravan Park closing the town is still adequately serviced with caravan parks and in fact as an experience operator we are preparing to add another 50 caravan sites which will more than absorb the loss of the wagga beach site (see attached survey drawing). Since acquiring the Big4 Holiday park we have invested heavily in infrastructure repairs and marketing and in fact we work closely with the local tourism office and Riverina Murray to market to the wider public.

During the development of a Plan of Management input would be sought from the community and stakeholders to determine support for the establishment of the primitive camp ground in consideration of the objections of the Caravan Park Industry and future development plans for additional accommodation provision within the City.

Financial Implications

The development of the Plan of Management will be completed using internal resources and existing budgets within the City Strategy division.

The funding of the implementation of any future projects identified during the development of the plan would be presented for consideration as part of the 2020/21 budget process.

Policy and Legislation

Crown Land Management Act 2016

Link to Strategic Plan

Growing Economy

Objective: We are a tourist destination

Outcome: We accommodate visitors

Risk Management Issues for Council

The risks associated with implementing the proposed project relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of Council’s project management and contractor performance management systems.

Internal / External Consultation

Internal Consultation has been undertaken with the Buildings, Visitor Economy, City Development and property sections of Council.

External consultation has been undertaken with members of a Lake Albert Community group, the Wagga Wagga Country Club and a representative of the local Caravan Park industry.

Council is required to consult with the community on the development of a Plan of Management for Lake Albert. Within this process there would be two opportunities for the community to provide input. They are in the initial development of a draft Plan of Management and then later in the process where public exhibition and a public hearing would be required.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Attachments

1 ⇩.	Council Crown Land Managers - Plans of Management Guidelines
2 ⇩.	Plan of Management Time Line
3 ⇩.	Expression of Interest - Wagga Wagga Country Club
4 ⇩.	Letter from Caravan Park Operator

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019

RP-4

RP-4 OPTIONS FOR FUTURE USE - WAGGA WOMEN'S BOWLING CLUB SITE - KENT CRESCENT, WAGGA WAGGA

Author: Dianne Wright

Director: Michael Keys

Summary:

This report details options for the future use of the Wagga Women’s Bowling Club following disbanding of the club effective 30 June 2019.

Recommendation

That Council:

a establish the Wagga Wagga Women’s Bowling Club clubhouse as a bookable space during the 2019/20 financial year

b endorse the introduction of the fees and charges for use of this clubhouse as bookable space as detailed in the body of the report for 2019/20

c place the recommended fees and charges on public exhibition for a period of 28 days from 17 August until 9 September 2019 and invite public submissions

d receive a further report following the public exhibition period:

i addressing any submission made in respect of the proposed fees and charges

ii proposing adoption of the fees and charges to come into effect from the date of Council adoption, unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

e receive a further report regarding future use options for the site where identification of funding sources is required, or further authorisation of Council is necessary

Report

Reference is made to the Wagga Wagga Women’s Bowling Club clubhouse and greens located on Council owned community land at Lot C DP21074 on the corner of South Parade and Shaw Street, Wagga.

The property comprises 4,344 square metres of RE1 (Public recreation) zoned land improved by the development of a clubhouse and bowling green. Due to the parcel’s irregular shape and a pending subdivision to align boundaries between the Shaw Street Children’s Centre and the Bowling Club site the usable area is estimated at 3,480 square metres.

The subdivision and boundary adjustment is triggered by a development application to expand the child care centre building slightly and will be reported separately.

The clubhouse was constructed in the 1950’s and has been in continuous use by members of the Wagga Wagga Women’s Bowling Club (WWWBC) since that time. The WWWBC entered into a licence agreement with Council for occupation of the site for a period of five years commencing 1 November 2014 and expiring 31 October 2019.

Recently the WWWBC contacted Council to advise they intended to de-register as a club effective 30 June 2019 because of the increasing age and declining numbers of their membership. The WWWBC maintains public liability insurance cover and remains in occupation until 31 October 2019, or a sooner termination date at their discretion.

Council assets at the site include a small clubhouse measuring approximately 175 square metres constructed of asbestos fibro cladding with a corrugated iron roof, and an attached metal storage shed measuring approximately 36 square metres. The clubhouse is in satisfactory condition given its age and construction, but is nearing the end of its serviceable life.

Council officers from Community, Buildings and Facilities Management, Parks Strategic and Property have considered future options for the property as per the table below.

It is noted that a number of community organisations have contacted Council to enquire about the availability of the premises since the club’s decision to de-register became public. These include a car club, a motorcycle club, a cultural group, and an individual wishing to establish a sports shed and memorabilia display. The site was also considered for a Defence Shed (a unisex Menshed type organisation for former Defence personnel).

Future Option	Comments	Cost Implications
Clubhouse demolition	Eventual demolition is recommended due to age and asbestos construction and to make room for alternate uses. Proximity to Shaw Street Children’s Centre and management/ maintenance issues associated with asbestos buildings generally are a concern.	Consider including the $70,000 - $80,000 required for demolition during the compilation of the 2020/21 long term financial plan, along with all other priorities.
Temporary Bookable Space	Enquiry remains strong from a range of users for bookable space to accommodate a variety of activities including meetings, social gatherings, recreation and cultural pursuits. Conversion to this use is recommended as an interim arrangement whilst other options, including those identified below are worked through. This use will ensure the building remains active and provide surveillance to protect it from vandalism during this period. This arrangement will also allow gathering of data to support a possible grant application for development of new shared community facilities. Finally, this arrangement allows the members of the WWWBC to exit the site gracefully, use the property for occasional reunions and make proper arrangements for storage of their significant memorabilia collection including honour boards, pennant boards and trophies. Booking Fees It is suggested that booking fees be set at the same rates adopted for the Glenfield Community Centre and Lake Albert Hall during the 2019/2020 financial year. These rates are shown in the table below.	Current operating costs for the building are $3,476 per annum funded from the Buildings cost centre. An allowance of approximately $1,500 would be required to convert the premises to bookable space. A further allowance of $2,500 per annum is estimated to meet additional operating costs such as landscaping, cleaning, electricity and maintenance to allow use as a bookable space. This sum will be partially offset by bookings income. The $4,000 annual increase in costs ($1,500 + $2,500) will be funded from within existing budgets for the 2019/20 financial year and will be factored into future budgets during the compilation of the 2020/21 Long Term Financial Plan.
Alternate location for Wagga Croquet Club	The site shape is not conducive to development of croquet greens and is slightly smaller than the existing Croquet site which measures approximately 3,700 square metres. Furthermore, the existing clubhouse at Bolton Park is superior to the WWWBC building. Therefore, no material benefit exists for Croquet which would motivate them to relinquish their Bolton Park site for this location.	N/A
Alternate location for Wagga Vintage and Veterans Car Club	Council has received a proposal for re-zoning and re-classification of land at 205 Morgan Street, Wagga. If approved this proposal would be a gateway to sale of the land necessitating the relocation of the Wagga Wagga Vintage and Veterans Motor Club (WWVVMC). Although the ROSC identifies the Wagga Cricket Ground as a possible location for the car club, the WWWBC site has been identified for consideration as an alternative. It has the advantage of being nearer to the WWVVMC’s existing site, is in close proximity to the highway and offers easier visitor access. Further consultation would be required with the club for this option to proceed.	Costs for relocation of WWVVMC to be offset through prospective sale proceeds. Relocation costs would also include demolition of existing WWWBC clubhouse.
New community multi-use development	In addition to possibly accommodating the WWVVMC the site has potential to support a new multi-use community or hub style development. This could be considered independently or as an “add-on” to a future WWVVMC development. Such a proposal would consider additional public parking in the area through setting back the Kent Crescent alignment.	Grant funding opportunities to be identified for this proposal.
Offer via Expression of Interest for Licensing by a community Group	Due to the recommendation for future demolition this option is not supported because of the lack of permanency on offer. Furthermore, this option represents a continued alienation of the property from the community through assigning it to only one or two groups. With a few notable exceptions clubhouse style licence arrangements result in underutilisation of buildings, buildings being used for storage rather than community activities & events, and results in failure to maximise sharing and multi-use arrangements.	N/A
Sports Shed and Memorabilia Display	Due to the recommendation for future demolition this option is not supported because of the lack of permanency on offer.	N/A

Proposed Fees and Charges FY 2019/2020

Fee and Charge Description	Pricing Policy ID	Basis	2019/20 Fee (exclusive of GST)		GST	2019/20 Fee (inclusive of GST)
Clubhouse – 4 hours - Weekday	D	4 hours	$41.82		$4.18	$46.00
Clubhouse – 4 hours - Weekend	D	4 hours	$50.00		$5.00	$55.00
Clubhouse – 8 hours - Weekday	D	8 hours	$81.82		$8.18	$90.00
Clubhouse – 8 hours (Friday night, weekend and public holidays)	D	8 hours	$81.82		$8.18	$90.00
Other social / community group (not for profit)	E	Each	50% reduction in hire rates
Bond/Deposit against damage (per hire)	C	Each	$465.00		$0.00	$465.00
Booking Cancellation Fee	C	Each	20% Booking Fee (minimum $15.00)
Clubhouse Cleaning Fee	D	Each	Actual Cost + 10%
Clubhouse and bowling green Cleaning Fee	D	Each	Actual Cost + 10%
Replacement Access Card Fee / Keys	C	Each	$16.36	$1.64			$18.00

Financial Implications

As noted in the table above, if the space is to be utilised as a temporary bookable space, an increased budget of $4,000 will be required for future financial years, which will be factored into the 2020/21 long term financial plan. This would be partially offset by the bookings income, however the exact amount is difficult to determine.

Also noted in the proposed resolution, Officers will submit a further report to Council regarding future use options which would include identification of an appropriate funding source for the estimated $70,000 - $80,000 in demolition costs.

Policy and Legislation

Section 610F of the Local Government Act 1993

Link to Strategic Plan

The Environment

Objective: Create and maintain a functional, attractive and health promoting built environment

Outcome: We improve the facilities of our places and spaces

Risk Management Issues for Council

Ongoing management and maintenance of an asbestos clad building. This risk is a current risk and is not increased by the proposal.

Internal / External Consultation

City Strategy (Parks Strategic)

Community Services (Social Planning)

Commercial Operations (Facilities Maintenance)

In accordance with the provisions of Section 610F of the Local Government Act 1993 undertake public notice advertising of the proposed fee structure for bookable space allowing a period of 28 days for public submissions.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019. RP-5

RP-5 DEDICATION OF PART OF LOT 1 DP585912, KANSAS DRIVE TOLLAND

Author: Dianne Wright

Director: Michael Keys

Summary:

This report recommends the acceptance of dedication of land as a public reserve.

Recommendation

That Council:

a agree to accept dedication of part of Lot 1 DP 585912 at Kansas Drive, Tolland as a public reserve upon the terms outlined in the body of this report

b delegate authority to the General Manager or their delegate to execute all necessary documents on behalf of Council

c authorise the affixing of Council’s common seal to all relevant documents as required

Report

Riverina Water County Council (RWCC) have approached Council regarding the transfer of part Lot 1 DP 585912 located between 11 & 13 Kansas Drive, Tolland to Council ownership. The land comprises a battle axe shaped lot with a long narrow strip connecting Kansas Drive to the RWCC’s Red Hill Reservoir site.

Footpath infrastructure has been constructed on part of the land and it is treated by Tolland Heights community as a pathway providing access to Willans Hill reserve. Consultation with Parks Strategic and Parks Operations support the view that the land has been treated and maintained by Council as Council public infrastructure for an extended period.

RWCC have proposed to transfer the land at nil cost providing Council met all survey, registration and other costs associated with subdivision and transfer of the lot.

Council ownership of this land is consistent with treatment of other reserve access points to Willans Hill, and to other reserves throughout the community. Retaining a convenient access to Willans Hill in this location for Tolland residents is in keeping with Community Strategic Plan 2040 objectives related to healthy lifestyle, activation and improvement of community spaces, and the environment.

It is recommended that Council agree to accept ownership of the land at nil purchase price. Costs to be incurred by Council in this matter are estimated at $5,000 including survey, legal and registration costs.

Dedication of the land as a public reserve (community land) streamlines the subdivision process as no development consent is required under State Environmental Planning Policy (SEPP) (Exempt and Complying Development Codes) 2008, and is consistent with classification of the surrounding land. During the subdivision process an easement for underground pipeline three metres wide will be created for the benefit of RWCC.

Financial Implications

Acquisition costs estimated at $5,000 are proposed to be funded from the Property Management cost centre. Ongoing maintenance costs are proposed to be funded from within the Commercial Operations Parks Open Space budget.

Policy and Legislation

S 377(h) Local Government Act (1993)

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: Recreation is a part of everyday life

Risk Management Issues for Council

N/A

Internal / External Consultation

· Riverina Water County Council

· Councils City Strategy Division (Parks Strategic)

· Councils Community Directorate (Environment)

· Council’s Commercial Directorate (Operations)

Attachments

1 ⇩.	Photograph - Laneway from Kansas Drive, Tolland
2 ⇩.	Location Map - Lot 1 DP585912, Kansas Drive, Tolland

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019

RP-6

RP-6 BOLTON PARK AMENITIES

Author: Peter Cook

Director: Michael Keys

Summary:

Following adoption of the Bolton Park Masterplan at the 24 June Ordinary Meeting of Council this report outlines the construction of a new amenities building on Bolton Park.

Recommendation

That Council approve the budget variations as detailed in the financial implications section of the report to allow for the construction of the Bolton Park amenities as per the Bolton Park Master Plan.

Report

The Bolton Park amenities block was scheduled for redevelopment during the 2017/18 financial year as a part of Council’s annual ongoing program of upgrading community amenities within parks and sports grounds.

At the Ordinary Meeting of Council held 14 May 2018 it was resolved:

That Council:

a in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT 2018/19

b in accordance with Clause 178(3)(a) of the Local Government (General) Regulation 2005 (LG Regulations), postpone the proposal for the contract

c note the reason for postponing the contract is to allow the completion of the Bolton Park Master Plan to enable a better understanding of facility requirements

Subsequent to this resolution, the Bolton Park Master Plan was completed and at the Ordinary Meeting of Council held 24 June 2019 it was resolved:

That Council:

a note the submissions received relating to the draft Bolton Park Master Plan

b adopts the Bolton Park Master Plan

c supports the General Manager or their delegate engaging with stakeholders and the State and Federal Government to seek funding for the implementation of the Bolton Park Master Plan

d receive a report on the outcome of discussions with the Croquet Club prior to receipt of reports outlined in (e) where the Croquet Club is impacted

e receive further reports detailing the business case and funding for the implementation of the various elements of the plan

The Bolton Park Masterplan determined that the amenities block located in Bolton Park open space should be relocated to the north of Geoff Lawson Oval and be a Multi-Purpose Amenities Block and Canteen including the following:

· Enhanced and relocated amenities block serving Bolton Park ovals facilities

· Canteen facility; and

· Secondary green keeping facility serving Bolton Park activities

It is proposed that if approved, staff will commence the tender process for the project as a design and construct.

Financial Implications

The estimated cost of the amenities within the Bolton Park Master Plan is $1,000,000. The funding sources for the design and construction of the amenities are Stronger Country Communities Fund Round 2 grant $342,236, Renew Community Amenities – Bolton Park $170,443.88, Bolton Park Accessible Toilet Services $136,209 and proposed borrowings of $351,112.

Annual debt servicing costs for the proposed loan borrowing of $351,112 over a 10 year loan term equates to $45,471 per annum. It is proposed to include the $45,471 debt servicing costs into the 2020/21 and future year budgets during the compilation of the 2020/21 long term financial plan.

Council officers will attempt to seek financial contributions from State sporting organisations which will, if successful, reduce the required borrowings. A further report will be presented to Council if Council officers are successful in seeking contributions from these organisations.

Policy and Legislation

Recreation, Open Space and Community Strategy and Implementation Plans 2040

Bolton Park Master Plan

Link to Strategic Plan

Growing Economy

Objective: There is growing investment in our Community

Outcome: There is government investment to develop our community

Risk Management Issues for Council

The risks associated with implementing this Master Plan relate to process, cost, environmental, WHS and contractor performance. These risks will be addressed as part of the Council’s project management and contractor performance management systems.

Internal / External Consultation

A number of stakeholder engagement sessions were held during the development of the Master Plan. This also included an open community session held in the foyer of the Oasis that enabled individuals to provide suggestions as well as internal staff sessions allowing staff to provide input.

During the public exhibition period the Master Plan was available for the public to make submissions via the Council website. This link was promoted via social media on the Council Facebook page and Youth Facebook page. Face to Face consultation also occurred during this period with stakeholders.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Attachments

1 ⇩.

Bolton Park amenities location map

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019

RP-7

RP-7 MOBILE FOOD VENDOR - TRADING IN PUBLIC PLACES (PARKS AND RESERVES) Policy

Author: Dominic Kennedy

Director: Michael Keys

Summary:

The report provides detail on the Mobile Food Vendor - Trading in Public Places trial report for the information of Councillors and makes recommendations for the Mobile Food Vendor - Trading in Public Places Policy documents.

Recommendation

That council:

a note the final 2019 Mobile Food Vendor trial report

b extend the Mobile Food Vendor – Trading in Public Places trial to allow approved vendors to operate until 29 February 2020

c endorse the draft Mobile Food Vendor – Trading in Public Places Policy (MFV) to be placed on public exhibition for a period of 28 days from 13 August 2019 and invite public submissions until 9 September 2019 on the draft Policy

d endorse the amended Fees and Charges for 2019/20 to be placed on public exhibition for 28 days commencing 13 August 2019 and invite submissions from the community in relation to these fees until 9 September 2019

e receive a further report following the public exhibition and submission period:

i addressing any submissions made in respect of the proposed Mobile Food Vendor – Trading in Public Places Policy and the proposed amended Fees and Charges

ii proposing adoption of the Policy and Fees and Charges should there be no further amendments deemed to be substantial and requiring a further public exhibition period arise during the public exhibition period

Report

Executive Summary

Outcomes of Mobile Food Vendor trial

Vendors:

Nine vendors were approved as part of the Expression of Interest to operate on Council owned or managed land. The EOI review and selection panel consisted of Council staff from the Tourism & Events, Health & Safety, and Economic Development teams.

Three of the active vendors primarily provided coffee and operated on weekday mornings. The more active vendors heavily utilised social media to promote their businesses.

Uncertainty in the trial continuing was highlighted by vendors as a limiting factor in them fully committing resources. One vendor specifically noted that they need to keep their other jobs (they had three jobs at the time) and not commit to the mobile food vehicle business just in case the trial was not successful.

The four-hour time limit for staying in one operating location is posing a problem. The pizza vendor needs two hours to warm up his oven, so it is difficult for them to make it viable. This requirement of the policy is more suitable for big cities with limited vendor parking options and has therefore been removed from the policy.

Customers/Community:

The following feedback was received as part of the trial survey:

Question:	Agree	Disagree	Unsure
I support the food truck initiative extending beyond a trial	328	3	2
The presence of food trucks in this area makes it feel safer	277	4	52
I'm more likely to visit this location because it has food options	312	10	11
I would like to have food trucks at my party or event	284	5	42

There were many comments about how the presence of food trucks encouraged people outdoors, engaging with the community. This community centred element is supported by the fact that 309 people responded that they visited a food truck with another person (partner, friend, family or colleague).

Although food trucks are often considered more of an impulse, or purchase due to convenience, 67% of respondents stated that they travelled to the location specifically for the food truck.

80% of customers were willing to travel more than 1 km to access a mobile food vehicle.

Brick & Mortar Businesses

There were four responses to the online survey from local business owners. Two of these were café owners, one was a Dippn’ Dots owner and the other a mobile hand massage company. With only four responses it is difficult to derive any conclusions from the data. Responses from the two cafes about the impact to their business and general comments have been included in the below table.

Council staff also received four complaints over the course of the trial, these were addressed by the Council Officer at the time of the complaint. Each complainant was also directly contacted and encouraged to complete the survey when it was officially opened – two of them completed the survey.

A list of complaints received through phone calls, emails and survey responses are detailed in the following table. If complaints received through multiple channels referenced the same incident, they were consolidated below.

Business	Complaint	Council comment
Cracker Jack's Café	MFV vendor parking within 200m of cafe	Vendor was at very edge of 200m boundary - council staff requested vendor move to a distance that significantly exceeded the 200m limit which they accommodated without issue.
Football Wagga Referee Board	MFV vendor repeatedly requested to operate during soccer matches and told "no" by the Referee Board that operates the canteen during matches.	Referee Board president contacted council to clarify policy and request help telling the MFV vendor no to their request. Council staff contacted MFV vendor and reinforced the requirement to stay 200m from sporting club canteens.
Parker's Diner	MFV vendor parking too close to café	MFV vendor was operating approximately 750m from café. This is outside the 200m requirement as dictated by the policy.
Forest Hill	Business owner claimed MFV vendor operating in park is impacting business	Business owner didn't give name or details. Park in question is not within 200m of any other food and beverage vending business.

A detailed Mobile Food Vehicle Trial Report and a policy document are included in the attachments.

Also attached is a draft policy which has been developed through input from peer Council policies, the MFV survey, and observations made throughout the trial.

An extension of the MFV trial is being requested to allow participating vendors to continue to serve their customers until a permanent program is approved and operational. 29 February, 2020 is being proposed in order to allow for the exhibition of the draft policy, community consultation and a further report to Council.

Following that initial engagement, if the policy is approved, it will also allow time for council to implement the EOI process, select vendors, finalise the application process and initiate the permanent program.

Proposed Amended Fees and Charges (Annual) FY 2019/20

Item Number	Fee and Charge Description	Pricing Policy ID	Basis	2018/19 Fee (exclusive of GST)	GST	2019/20 Fee (inclusive of GST)
0924	Part F(7) – Use a standing vehicle or any article for the purpose of selling any article in a public place (Fee waived for charitable organisations)	C	Each	$145.00	$0.00	$350.00

Financial Implications

As noted in the above table, there is a fee increase proposed for the annual fee from 2018/19 of $145.00 to $350.00 for the 2019/20 permit fee. The currently adopted fee of $145.00 was not charged for the initial trial period and the increase has been proposed to cover the costs of administration and other council related expenses related to the program.

The annual fee of $350.00 is more closely reflective of similar fee structures across NSW and will also ensure a more equitable running cost when compared to brick and mortar businesses that are paying rates in the city.

During the trial 9 vendors expressed interest with 5 of those actively operating. The estimated revenue would be in the approximate range: minimum 5 vendors = $1750 – maximum 10 vendors = $3500.

Vendors will also be responsible for an Environment & Health inspection fee (Food Safety Inspection) – which is charged at an hourly rate.

Minor wording changes and additional wording that was added after the Workshop with Councillors on Monday 15 July 2019 is highlighted in the attached policy in Red.

Policy and Legislation

The following documents are related to the Policy:

· Local Government Act 1993

· Local Government (General) Regulation 2005

· Food Act 2003

· Food Regulation 2010

· Roads Act 1993

· Roads Regulation 2008

· Environmental Planning and Assessment Act 1979

· Mobile Food Vending Vehicles – Operation, construction and food handling guidelines, August 2009 (available on the NSW Government Food website http://www.foodauthority.nsw.gov.au/)

· DLG Street Vending Control Guidelines

Link to Strategic Plan

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

Risk Management Issues for Council

Community safety – ensuring customers are safe when accessing food options that could be in high vehicle traffic areas.

Food safety – ensuring mobile food vehicle vendors are abiding by all required food handling requirements

Competitive risk – providing clear direction around operating locations to ensure fair competition with brick & mortar establishments.

Opportunity for new business – providing an avenue for entrepreneurs to start and grow their business.

Internal / External Consultation

Council staff have conducted direct consultation with mobile food vendors and local business owners through workshops, phone conversations and email exchanges.

A survey to the three stakeholder groups (community, vendors and business owners) has also been conducted. The results of this engagement are detailed in the attached report.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Attachments

1.	Woolcott Research-Sydney Food Truck Field Trial Report- March-2013 - Provided under separate cover
2.	Food Truck Operator Research 2016 - Provided under separate cover
3.	Mobile Food Vehicle Trial Report - 2019 - Provided under separate cover
4.	Mobile Food Vehicle Trial Data - 2019 - Provided under separate cover
5 .	Mobile Food Vendor - Trading in Public Places Policy - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019. RP-8

RP-8 2019 Local Government NSW Annual Conference - Election of Delegates and Motions

Author: Ingrid Hensley

General Manager: Peter Thompson

Analysis:

The Local Government NSW (LGNSW) Annual Conference will be held 14 to 16 October 2019. The purpose of this report is to elect Council delegates to attend the conference and to submit motions.

Recommendation

That Council:

a endorse that the Mayor and three Councillors attend the Local Government NSW Annual Conference to be held at Warwick Farm from Monday, 14 October to Wednesday 16 October 2019

b elect three Councillor delegates referred to in (a) above to attend the conference

c note that Councillors elected to attend the conference will be Council’s voting delegates for any Local Government NSW elections for the following twelve months

d endorse submitting motions to the conference as outlined in the report

Report

The Local Government NSW (LGNSW) Annual Conference will commence Monday, 14 October 2019 and continue through to Wednesday 16 October 2019 at the William Inglis Hotel, Warwick Farm.

It is recommended that nominations be called for three Councillors to attend the conference along with the Mayor, noting that the Mayor is Council’s voting delegate.

Accommodation has been secured at the Holiday Inn Warwick Farm for two nights. Further information will be forwarded to the elected delegates closer to the date.

A copy of the Program is attached.

Motions

Motions for inclusion at the conference are currently being called for, with a due date of 19 August 2019. Motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions. Outlined below are Motions for submission to the conference on behalf of Wagga Wagga City Council:

· That LGNSW and member Councils advocate that the NSW Government to stop charging local Councils commercial rates for crown land for Council purposes (eg: easements) where there is a significant benefit to the community

· That LGNSW and member Councils advocate for the removal of the requirement for local councils to make announcements in the local newspaper.

Financial Implications

Council Policy POL 025 - Payment of Expenses and Provision of Facilities to Councillors identifies the Annual LGNSW Conference as one of four conferences where elected delegates may have their spouse/partner accompany them to the conference.

POL 025 specifies that Council will cover the cost of registration and official conference dinners of the delegate’s spouse/partner. There is no registration cost for spouses/partners for this year’s conference. However, all other expenses incurred by the accompanying person including optional tours, functions and activities shall be the responsibility of the individual Councillor.

Cost per delegate (all GST exclusive costs):

Early Bird Registration	$840
Two Nights’ Accommodation	$380
Estimated Travel Cost	$400
Total Cost Per Delegate	$1,620
Total Registration and Accommodation Cost for Four Delegates	$6,480

The above cost, and any other allowable expenses relating to Councillors attendance at the conference will be funded from the Councillors Conferences/Seminars budget which has a budget of $20K for the 2019/20 financial year with $5K committed as at 29 July 2019.

Policy and Legislation

POL 025 - Payment of Expenses and Provision of Facilities to Councillors.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Attachments

1 ⇩.

LG NSW Annual Conference 2019 - Registration and Program

Report submitted to the Ordinary Meeting of Council on Monday 12 August 2019

RP-9

RP-9 Response to Questions/Business with Notice

Author: Scott Gray

General Manager: Peter Thompson

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

Recommendation

That Council receive and note the report.

Report

The following is in response to Questions/Business raised at the 22 July 2019 Ordinary Council meeting.

Councillors requested an update on the status of the review of the Council meeting room sound system.

Response provided by the Corporate Services Directorate

A long-term upgrade solution is being developed to ensure the Council meeting room caters for an enhanced digital environment, not only for Council meetings but also for when the room is hired by the community and other stakeholders. This will involve an upgrade to the visual and audio componentry, moving from the current split analogue/digital environment to a full digital environment. A control tablet will be utilised by users to manage the audio and visual requirements of their meeting ensuring there is no need to access the current control functions found in the equipment rack behind the sliding wall panel.

The upgrade to the room will be undertaken in 2 phases due to the current state of the incumbent microphone solution. Phase 1 will involve the replacement of the current microphone solution to ensure ongoing adequacy for Council meetings. The new equipment has been ordered and the installation date is currently set for Thursday, 15 August 2019. The microphones ordered will integrate with the longer-term solution which will be undertaken as phase 2 of the upgrade.

Councillor R Kendall requested an update on the PFAS issues in particular in Forest Hill but also any issues in the City.

Response provided by the Community Directorate

Defence currently have two study areas identified in Wagga Wagga related to Poly-Fluoroalkyl Substances (PFAS), which includes the Forest Hill RAAF Base and the Kapooka Army Base.

RAAF Base:

The RAAF Base Human Health and Ecological Risk Assessment (HHERA) was released in November 2018, with the report available at http://www.defence.gov.au/environment/pfas/wagga/publications.asp. The Forest Hill Sewage Treatment Plant (STP) was included as part of this report.

Defence have advised the PFAS Management Area Plan (PMAP) which will include an Ongoing Monitoring Plan (OMP), will be finalised and released before the end of September 2019. The PMAP will outline options that Defence may implement to manage and reduce the risks of PFAS exposure at and surrounding RAAF Base Wagga including at the Forest Hill Treatment Plant. The OMP will identify the environmental monitoring locations, testing requirements and testing frequency to monitor movement and changes in PFAS contamination in the future. Defence will hold a community information session in Wagga Wagga when the reports are released and a briefing will also be provided to Councillors at that time.

Defence have been conducting further investigations into PFAS detections in effluent from RAAF Base Wagga entering into the Forest Hill STP. Work to date includes:

· Emptying of the Fire Extinguisher training storage tanks impacted by PFAS to stop inflow into the sewer system

· Sampling of sewer pits to determine other potential sources of PFAS

· Assessment of the condition of the sewer pipes on the base

· Investigating potential stormwater infiltration into the sewer lines

Further assessment is being undertaken into removing the Fire Extinguisher training storage tanks and containment of PFAS to prevent it from entering the sewage system. Once PFAS is prevented from entering the Forest Hill STP, options for treatment of impacted effluent and rehabilitation can be considered.

The high evaporation from the ponds at the Forest Hill STP over summer means there are no immediate issues associated with managing the storage capacity at the facility.

Kapooka Army Base:

Defence engaged a consultant to undertake a Preliminary Site Investigation at Kapooka in 2018 and it was determined that a detailed environmental investigation was required to further assess the nature and extent of PFAS at the base and surrounding area. Defence will release the PFAS Detailed Site investigation (DSI) report related to the Kapooka Army Base prior to the end of September 2019. Defence will hold a community information session in Wagga Wagga when the reports are released and a briefing will also be provided to Councillors at that time.

A detailed report regarding the issues associated with PFAS in the City will be able to be provided to Councillors once Defence release the Kapooka DSI and the Forest Hill PFAS Management Area Plan.

Councillor R Kendall requested an update on what is happening with our potential JO membership.

Response provided by the Governance Directorate

Council has sent a letter to the Riverina JO outlining its intent to join the organisation and is awaiting a response.

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

Risk Management Issues for Council