AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday

23 September 2019

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website:
www.wagga.nsw.gov.au


NOTICE OF MEETING

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 23 September 2019 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 

 

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 23 September 2019.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 23 September 2019

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

CONFIRMATIONS OF MINUTES

CM-1           COUNCIL MEETING - 9 SEPTEMBER 2019                                                2

DECLARATIONS OF INTEREST                                                                                    2

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - Emergency Services Precinct                      3  

Reports from Staff

RP-1            Financial Performance Report as at 31 August 2019               6

RP-2            Response to Notice of Motion - Floodplain Risk Management Study and Plan Engagement                                                                              35

RP-3            PROPOSED LICENCE AGREEMENT TO SUNFLOWER HOUSE INCORPORATED        52

RP-4            Crime Prevention Working Group Extension of Agency Membership    56

RP-5            ROADSIDE VEGETATION MANAGEMENT PLAN                                     67

RP-6            KEEP NSW BEAUTIFUL AWARDS PRESENTATION                                70

RP-7            DELEGATIONS POLICY - POL 060                                                           72

RP-8            Response to Questions/Business with Notice                           74  

Committee Minutes

M-1              CRIME PREVENTION WORKING GROUP                                                76

M-2              TRAFFIC COMMITTEE - 11 JULY 2019                                                     81   

QUESTIONS/BUSINESS WITH NOTICE                                                                       94

Confidential Reports

CONF-1       RFQ2019-559 SPRAYED BITUMINOUS SURFACING                               95

CONF-2       PROPOSED ACQUISTION OF DRAINAGE RESERVE AND EASEMENTS WITHIN LOT 114 DP 1213333 AND LOT 2 DP 732466 AT FOREST HILL                              96

CONF-3       SPORTING HALL OF FAME NOMINATIONS                                             97

CONF-4       Major Events, Festivals and Films Sponsorship                     98

CONF-5       SPORTING EVENT OPPORTUNITY                                                          99  


PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              COUNCIL MEETING - 9 SEPTEMBER 2019       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 9 September 2019 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - Ordinary Council Meeting - 9 September 2019

100

   

 

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - Emergency Services Precinct

Author:          Councillor Kerry Pascoe

 

 

Summary:

The purpose of this Notice of Motion is for Council to reconsider its decision in June 2016 to set aside land in Boorooma (Lot 2 DP702230) as the preferred site for an Emergency Services Precinct.

 

 

Recommendation

That Council receive a report at a Council meeting in October 2019 that provides:

a       an update in relation to the establishment of an Emergency Services Precinct

b       an analysis of Lot 2 DP702230, including existing zones and potential alternate options to the proposed Emergency Services Precinct

 

Report

At the 27 June 2016 Council Meeting it was resolved:

 

That Council:

 

a       receive and note the Business Case for the City of Wagga Wagga Emergency Services Precinct

b       provide in-principle support for establishing a co-located site with the various agencies for the coordination and management of emergency events

c        set aside Lot 2 DP702230 as the preferred site for an Emergency Services Precinct

d       receive a further report, once the full scope, resourcing requirements and costs, and the funding model for the proposed Emergency Services Precinct are further developed

 

This Notice of Motion is in relation to part (c) of that resolution.

 

The land in question is a mix of R1 General Residential and R5 Large Lot Residential and is located within the Northern Growth Area.

 

I believe there are more beneficial uses and potential financial outcomes for this vacant land. There are also more suitable alternate options for the establishment of an Emergency Services Precinct.

 

 

 

 

 

 


 

Image 1 - Lot 2 DP702230 Existing Zoning

 

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have housing that suits our needs

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019.                                                  RP-1

 

Reports from Staff

RP-1               Financial Performance Report as at 31 August 2019

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report is for Council to consider and approve the proposed 2019/20 budget variations required to manage the 2019/20 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 August 2019.

 

 

Recommendation

That Council:

a       approve the proposed 2019/20 budget variations for the month ended 31 August 2019 and note the balanced budget position as presented in this report

b       in accordance with Section 356 of the Local Government Act, provide financial assistance of:

i         $250 to the Relay for Life Cancer Council (general hire fees and charges) 

ii        $300 to the Relay for Life Cancer Council (waste disposal charges) 

iii       $160 to the World Suicide Prevention Day - Murrumbidgee Program

iv       $800 to the St Vincent de Paul Society (Central Wagga Council)

v        $318 to Step4U Relay for Life team

vi       rescind the $5,000 donation to the Sustaining Community Social Enterprise in Wagga Wagga Project (Council Officers Report RP-4 22 July 2019 Minute reference 19/254 and correct the allocation of the $5,000 annual grant to the Riverina Woodworkers (Connected Rural and Urban Communities Category).”

c        note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d       note the details of the external investments as at 31 August 2019 in accordance with section 625 of the Local Government Act 1993

Report

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 August 2019. Proposed budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a negative monthly investment performance for the month of August, when compared to budget. This is mainly due to a negative movement for Council’s Floating Rate Note portfolio and Managed Fund.

 


Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 17% of approved budget, which is on budget for the end of August (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 63%.

 

OPERATING EXPENSES

Total operating expenditure is 18% of approved budget and is tracking slightly higher than the budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 4% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 13% of approved budget.

 


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2019 TO 31 AUGUST 2019

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2019/20

BUDGET ADJ
2019/20

APPROVED BUDGET
2019/20

YTD ACTUAL   EXCL COMMT'S 2019/20

COMMT'S 2019/20

YTD ACTUAL + COMMT'S
2019/20

YTD % OF BUD

Revenue 

Rates & Annual Charges

(69,736,893)

0

(69,736,893)

(12,785,425)

0

(12,785,425)

18%

User Charges & Fees

(28,440,057)

(39,500)

(28,479,557)

(3,678,973)

0

(3,678,973)

13%

Interest & Investment Revenue

(3,774,001)

0

(3,774,001)

(678,828)

0

(678,828)

18%

Other Revenues

(3,053,633)

(11,100)

(3,064,733)

(679,572)

0

(679,572)

22%

Operating Grants & Contributions

(14,280,296)

(265,666)

(14,545,962)

(2,243,450)

0

(2,243,450)

15%

Capital Grants & Contributions

(56,263,733)

1,343,609

(54,920,124)

(1,897,518)

0

(1,897,518)

3%

Total Revenue

(175,548,613)

1,027,344

(174,521,270)

(21,963,766)

0

(21,963,766)

13%

 

 

Expenses

 

Employee Benefits & On-Costs

46,012,119

79,444

46,091,563

6,942,024

126,724

7,068,748

15%

Borrowing Costs

3,587,823

0

3,587,823

223,844

0

223,844

6%

Materials & Contracts

32,357,210

5,371,573

37,728,784

5,172,952

3,574,355

8,747,307

23%

Depreciation & Amortisation

34,843,073

0

34,843,073

5,807,179

0

5,807,179

17%

Other Expenses

13,015,295

155,238

13,170,533

2,395,687

61,250

2,456,938

19%

Total Expenses

129,815,520

5,606,256

135,421,776

20,541,686

3,762,329

24,304,015

18%

 

 

Net Operating (Profit)/Loss

(45,733,093)

6,633,599

(39,099,494)

(1,422,080)

3,762,329

2,340,249

 

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

10,530,640

5,289,990

15,820,630

475,438

3,762,329

4,237,767

 

 

 

Capital / Reserve Movements

Capital Exp - Renewals

34,034,738

3,417,965

37,452,704

3,264,725

9,095,287

12,360,012

33%

Capital Exp - New Projects

42,696,132

3,986,604

46,682,736

727,017

3,181,096

3,908,114

8%

Capital Exp - Project Concepts

38,364,925

824,985

39,189,910

80,684

318

81,003

0%

Loan Repayments

3,380,744

0

3,380,744

563,457

0

563,457

17%

New Loan Borrowings

(21,222,532)

(351,112)

(21,573,644)

0

0

0

0%

Sale of Assets

(1,502,910)

(1,767,733)

(3,270,643)

(121,400)

(72,250)

(193,650)

6%

Net Movements Reserves

(15,174,931)

(12,744,309)

(27,919,240)

0

0

0

0%

Total Cap/Res Movements

80,576,166

(6,633,599)

73,942,567

4,514,483

12,204,452

16,718,935

 

 

 

ORIGINAL
BUDGET
2019/20

BUDGET ADJ
2019/20

APPROVED BUDGET
2019/20

YTD ACTUAL   EXCL COMMT'S 2019/20

COMMT'S 2019/20

YTD ACTUAL + COMMT'S
2019/20

YTD % OF BUD

Net Result after Depreciation

34,843,073

0

34,843,073

3,092,403

15,966,781

19,059,184

 

Add back Depreciation Expense

34,843,073

0

34,843,073

5,807,179

0

5,807,179

17%

 

Cash Budget (Surplus)/Deficit

0

0

0

(2,714,776)

15,966,781

13,252,005

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 




Revised Budget Result - Surplus/(Deficit)

$’000s

Original 2019/20 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget Variations for August 2019

$0

$0

$0

Proposed Revised Budget result for 31 August 2019

$0

 

The proposed Budget Variations to 31 August 2019 are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

Fav/ (Unfav)

1 – Community Leadership and Collaboration

Open Space Explorer Park Land Acquisition

$30K

Section 7.11 Reserve ($30K)

Nil

Funds are required for the acquisition of 630m2 of land adjacent to the current Explorer Park (Lot 724 DP124099). This Open Space is to be zoned RE1 (Public Recreation) land.  It is proposed to fund the variation from the Section 7.11 Reserve. Estimated Completion: 30 October 2019.

 


5 – The Environment

2WG Sign Restoration Contribution

$9K

Community Works Reserve ($3.5K)

Local Heritage Program GPR Funds ($5.5K)

Nil

A contribution has been requested towards the restoration of the 2WG sign. The project is proposed to cost $15K with Council contributing $13K towards the project. There is a proposed clear public benefit from this project regarding activation of the Fitzmaurice Street precinct, night time economy and caring for the heritage assets of the City.

There was previously $4K adopted in ‘RP-4 Annual Grants Program 2019/20’ presented to Council 22 July 2019 – Resolution 19/254.

It is proposed to fund the remaining contribution required from the Community Works Reserve $3.5K and unallocated Local Heritage Program GPR funding of $5.5K.

 

Oasis Energy Savings Feasibility Study

$80K

Oasis Plant Reserve ($80K)

Nil

Funds are required to conduct an Energy Savings Feasibility Study at the Oasis. The study is to consider options such as geothermal, temperature control and solar thermal whilst keeping in mind the potential future extension of the facility. It is proposed to fund the variation from existing Oasis energy efficiency budgets that are funded from the Oasis Plant Reserve. A further report will be presented to Council about the future funding and project requirements for the Oasis once the study is conducted.

 

Gregadoo Road Corridor Works

$271K

Reallocation of Roads to Recovery Grant Funding $271K

Nil

There has been $1.2M Roads to Recovery grant funding and $2M Section 7.11 funding adopted in the Long Term Financial Plan for Gregadoo Road Corridor Works to give a total project budget of $3.2M in 2019/20 and 2020/21.

Due to competing priorities, and the delayed timing for Gregadoo Road, it is proposed to reallocate the Roads to Recovery funding of ($271K) from Gregadoo Road to the Pavement Rehabilitation Program in 2019/20.

These Roads to Recovery funds will then be reinstated from the Pavement Rehabilitation Program to Gregadoo Road in 2020/21.

 

Reseal Roads Program

$69K

Resheet Roads Program GPR Funding ($69K)

Nil

The Reseal Roads Program and Resheet Roads Program for 2019/20 have been fully allocated, and there is a requirement to transfer GPR funds between the 2 programs to align with the scheduled program of works.

 

 

Nil

 

 


Current Restrictions

 

Due to the finalisation of the 2018/19 financial year figures, reserve balances have not been included in this report.

 

 

Section 356 Financial Assistance Requests

 

Four Section 356 financial assistance requests have been received for the 23 September 2019 Ordinary Council meeting, which are shown below for Council’s consideration:

 

1.      Cancer Council – 2019 Wagga Wagga Relay for Life

 

a) Cancer Council – 2019 Wagga Wagga Relay for Life $250 (general fees and charges)  

 

Council has supported for a number of years the annual Cancer Council Relay for Life event by waiving associated ground hire fees.

 

The Community Relations Coordinator for the Wagga and Communities Cancer Council has written to Council (see attached) requesting Council’s consideration of a waiver for the hire and lighting fees for the use of Conolly Oval on 19 - 20 October to stage the 2019 Wagga Wagga Relay for Life.

 

The 2019/20 adopted Delivery Program and Operating Plan (DPOP) included fee waiver assistance of $616 towards the 2019 Relay for Life Event.

 

Council’s Booking Officer Recreation has advised that the Relay for Life event items requested to be waived for 2019/20 total approximately $866:

 

Signage site bookings               $156.00

Conolly Park hire                       $360.00

Lights – 2 sportsgrounds           $300.00 (approx.)

Total                                         $ 866.00

 

It is proposed to fund the additional estimated costs above the current adopted DPOP allocation i.e. $250 from the remaining 2019/20 Fee Waiver budget allocation.

 

b) Cancer Council - Waste Disposal charges for 2019 Wagga Wagga Relay for Life $300 (funded from Solid Waste Budget)

 

The Cancer Council Wagga and Communities Cancer has also a submitted a waste disposal subsidy application in association with the Relay for Life event.

 

The organisers of the Relay for Life Event advise that they have arranged for Cleanway to pickup and remove any rubbish from Connolly park at no charge to the Relay for Life event.

 

The Cancer Council is seeking the donation of the Gregadoo Waste Management Centre waste disposal charges which are estimated to be approximately $300.

 

Council’s Waste Service Budget has an annual allocation for Community group waste subsidies which can accommodate this request.

It is noted that documentation will be provided to the Cleanaway Waste Disposal Operator to ensure that Council staff at the Gregadoo Waste Management Centre can readily allocate the Relay for Life Waste pickup to the Cancer Council subsidy account.

 

The above request aligns with Council’s Strategic Plan “Safe & Healthy Community” – Outcome: We have access to health and support services that cater for all our needs”.

 

2.      World Suicide Prevention Day $160

 

The Suicide Prevention Support Coordinator of the Murrumbidgee Suicide Prevention Program has requested in the attached letter Council’s consideration of a waiver for the hire fees for the use of part of the Riverside area (Zone No 2) for the holding of a community event recognising World Suicide Prevention day that was held on 10/09/2019.

 

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Outcome: We have opportunities to connect with others.

 

Council has not provided any financial assistance to the above group in the last 12 months.

 

3.      St Vincent de Paul Society - Refugee Assistance program $800

 

The Community Development officer for St Vincent DePaul Society NSW (Wagga Wagga Central Council) has requested in their attached letter Council’s consideration of a waiver for the hire fees for the use of the Play Session Hall located at the Botanic Gardens for a 16-week period at a cost of $50 per half day hall hire.

 

St Vincent De Paul Society has developed a Refugee assistance program for Refugee mothers and their children.

 

The program aims to provide a central venue where refugee families can meet and connect with other refugee families. The program aims to improve English language skills and to reduce isolation.

 

It is noted that the program may extend into 2020 and that the Society may seek further financial assistance if the program was extended.

 

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Outcome: We have opportunities to connect with others.

 

Council has not provided any financial assistance to the above group in the last 12

months.

 

4.      Step4U – Fundraising event for Wagga Wagga Relay for Life $318

 

A community group (Step4U) participating in the Wagga Wagga Relay for Life have written to Council seeking the waiving of entry fees into the Oasis to conduct a charity fund raising event “Walk the Plank “

 

The “Walk the Plank” fund raising event is scheduled to be held at the Oasis Regional Aquatic Centre at 5.30 pm on the 26 September 2019.

 

The event involves nominating a boss or local identity to walk the plank – “free fall from one of the diving boards at the Oasis”.

 

A fee waiver of $318 has been estimated based on 12 nominations and 120 spectators attending.

 

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Outcome: We have opportunities to connect with others.

 

Council has not provided any financial assistance to the above group in the last 12

months.

 

Budget

 

The Section 356 general fees and charges financial assistance budget for the 2019/20 financial year is $48,123.50, of which $39,907 is already committed in the adopted 2019/20 Delivery and Operational Plan.

 

If the proposed financial assistance of $1,528 included in this report is approved, this would leave an unexpended budget of $3,848.50 for the remainder of the 2019/20 financial year, noting that there will be an ongoing review of savings undertaken during the year and a further allocation of funding would be submitted for Council’s consideration should the 2019/20 Fee waiver budget be exhausted prior to the end of the 2019/20 financial year.

 

Unallocated balance of S356 fee waiver financial assistance budget 2019/20

$5,376.50

Cancer Council – Relay for Life (general fees and charges)

($250.00) 

Murrumbidgee Suicide Prevention Program - World Suicide Prevention Day

($160.00)

St Vincent de Paul Society – Refugee Connection program

($800.00)

Step4U – Walk the Plank fund raiser for Cancer Council

($318.00)

    Subtotal Fee Waivers included in this report –

    proposed to be funded from the Section 356 Budget

($1,528.00)

Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2019/20 Financial Year

$3,848.50

 

As noted in the above report the Waste Disposal Subsidy of $300 requested by the Cancer Council for the Relay for Life Event can be funded from available funds in the Solid Waste Community Subsidy annual budget allocation 2019/20.

 

Correction of Council Officer’s Report RP- 4 Annual Grants 2019/20 22 July 2019 

 

Officers have advised finance staff that a correction due to an administrative error in relation to the Annual Grant Program 2019/20 (Council meeting 22 July 2019) Minute Number 19/254 is required (see attached memo).

 


 

The manager notes:

 

In the category Connected Rural and Urban Communities Grants it should have read:

 

Organisation Name: Riverina Woodworkers

 

Project Description:  Purchase equipment for club, which will increase appeal and usability. Modernisation of the equipment will attract new members to the club, increasing the opportunity for the Wagga Wagga community to be connected over common interests. Amount: $5,000

 

Instead of the following project (which was listed on the decline to be funded report attachment but inadvertently was included in the body of the report):

 

Organisation Name: Sustaining Community Social Enterprise in Wagga Wagga

Project Description: Create a community resource toolkit that assists community members to start a community enterprise that will have a long-term impact within the community

Amount: $5,000

 

There is no impact on budget 19/20 for the annual grants program as the amount of money listed in the report was correct at $5,000 but a correction is required before we can administer this item to the Riverina Woodworkers community group and also let the unsuccessful applicant know as well of the

outcome.”

 

The proposed Council resolution rescinds the $5,000 donation to the Sustaining Community Social Enterprise in Wagga Wagga Project and corrects the allocation of the $5,000 donation to the Riverina Woodworkers.


Investment Summary as at 31 August 2019

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution

Rating

Closing Balance
Invested
31/07/2019
$

Closing Balance
Invested
31/08/2019
$

August
EOM
Current Yield
%

August
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

Short Term Deposits

 

 

 

 

 

 

 

 

AMP

BBB+

2,000,000

2,000,000

2.65%

1.40%

3/06/2019

2/12/2019

6

AMP

BBB+

1,000,000

1,000,000

2.80%

0.70%

17/05/2019

13/11/2019

6

AMP

BBB+

1,000,000

1,000,000

3.00%

0.70%

6/03/2019

2/09/2019

6

AMP

BBB+

1,000,000

1,000,000

3.00%

0.70%

6/03/2019

2/12/2019

9

MyState

BBB

1,000,000

1,000,000

2.75%

0.70%

1/04/2019

1/04/2020

12

Suncorp-Metway

A+

2,000,000

2,000,000

2.26%

1.40%

28/05/2019

28/11/2019

6

NAB

AA-

0

1,000,000

1.67%

0.70%

28/08/2019

28/02/2020

6

ICBC

A

0

1,000,000

1.67%

0.70%

29/08/2019

28/08/2020

12

NAB

AA-

0

2,000,000

1.65%

1.40%

30/08/2019

6/03/2020

6

Total Short Term Deposits

 

8,000,000

12,000,000

2.33%

5.58%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

342,054

687,343

1.00%

0.48%

N/A

N/A

N/A

NAB

AA-

2,858

0

1.69%

0.00%

N/A

N/A

N/A

Rabobank

A+

15

0

1.00%

0.00%

N/A

N/A

N/A

CBA

AA-

3,525,091

3,439,248

1.00%

2.40%

N/A

N/A

N/A

CBA

AA-

13,858,520

15,374,736

1.60%

10.73%

N/A

N/A

N/A

Total At Call Accounts

 

17,728,539

19,501,327

1.47%

13.61%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.70%

5/06/2017

6/06/2022

60

ING Bank

A

3,000,000

0

0.00%

0.00%

24/08/2017

26/08/2019

24

ME Bank

BBB

2,000,000

2,000,000

4.28%

1.40%

2/09/2014

2/09/2019

60

Rabobank

A+

1,000,000

1,000,000

4.10%

0.70%

5/12/2014

5/12/2019

60

BOQ

BBB+

2,000,000

2,000,000

3.10%

1.40%

7/07/2017

7/07/2020

36

AMP

BBB+

2,000,000

2,000,000

3.00%

1.40%

2/08/2018

3/02/2020

18

Newcastle Permanent

BBB

1,000,000

0

0.00%

0.00%

12/08/2016

12/08/2019

36

Rabobank

A+

1,000,000

1,000,000

3.20%

0.70%

25/08/2016

25/08/2021

60

Newcastle Permanent

BBB

1,000,000

0

0.00%

0.00%

31/08/2016

30/08/2019

36

Westpac

AA-

3,000,000

3,000,000

2.47%

2.09%

10/03/2017

10/03/2022

60

Auswide

BBB-

2,000,000

2,000,000

2.95%

1.40%

5/10/2018

6/10/2020

24

ING Bank

A

1,000,000

1,000,000

2.92%

0.70%

16/10/2017

16/10/2019

24

ING Bank

A

2,000,000

2,000,000

2.92%

1.40%

6/11/2017

6/11/2019

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.40%

3/01/2018

4/01/2022

48

ING Bank

A

1,000,000

1,000,000

2.80%

0.70%

5/01/2018

6/01/2020

24

Police Credit Union

NR

2,000,000

2,000,000

3.05%

1.40%

29/10/2018

29/10/2020

24

Australian Military Bank

NR

1,000,000

1,000,000

2.95%

0.70%

29/05/2018

29/05/2020

24

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.70%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

3.02%

1.40%

28/06/2018

28/06/2021

36

Westpac

AA-

2,000,000

2,000,000

2.88%

1.40%

28/06/2018

29/06/2020

24

Institution

Rating

Closing Balance
Invested
31/07/2019
$

Closing Balance
Invested
31/08/2019
$

August
EOM
Current Yield
%

August
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

ING Bank

A

2,000,000

2,000,000

2.86%

1.40%

16/08/2018

17/08/2020

24

BOQ

BBB+

3,000,000

3,000,000

3.25%

2.09%

28/08/2018

29/08/2022

48

ING Bank

A

3,000,000

3,000,000

2.85%

2.09%

30/08/2018

14/09/2020

24

P&N Bank

BBB

1,000,000

1,000,000

3.10%

0.70%

16/10/2018

18/10/2021

36

Westpac

AA-

2,000,000

2,000,000

3.05%

1.40%

13/11/2018

15/11/2021

36

Police Credit Union

NR

1,000,000

1,000,000

3.07%

0.70%

20/11/2018

20/11/2020

24

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.70%

20/11/2018

21/11/2022

48

ING Bank

A

2,000,000

2,000,000

2.93%

1.40%

29/11/2018

30/11/2020

24

NAB

AA-

2,000,000

2,000,000

3.01%

1.40%

30/11/2018

30/11/2021

36

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.70%

30/11/2018

30/11/2022

48

CUA

BBB

2,000,000

2,000,000

3.02%

1.40%

5/12/2018

7/12/2020

24

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.40%

8/02/2019

8/02/2022

36

ING Bank

A

1,000,000

1,000,000

2.82%

0.70%

22/02/2019

22/02/2021

24

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.40%

23/04/2019

26/04/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.70%

22/05/2019

23/05/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.70%

8/07/2019

10/07/2023

48

Judo Bank

NR

1,000,000

1,000,000

2.30%

0.70%

16/07/2019

16/07/2021

24

Auswide

BBB-

0

1,000,000

1.95%

0.70%

12/08/2019

12/08/2022

36

Judo Bank

NR

0

1,000,000

2.15%

0.70%

20/08/2019

19/08/2021

24

Australian Military Bank

NR

0

1,000,000

1.76%

0.70%

20/08/2019

20/08/2021

24

Total Medium Term Deposits

 

61,000,000

59,000,000

2.96%

41.18%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

AMP

BBB+

1,009,907

1,003,305

BBSW + 135

0.70%

24/05/2016

24/05/2021

60

Teachers Mutual

BBB

1,503,386

1,505,185

BBSW + 140

1.05%

28/10/2016

28/10/2019

36

CUA

BBB

756,657

0

0.00%

0.00%

20/03/2017

20/03/2020

36

Heritage Bank

BBB+

607,631

604,095

BBSW + 130

0.42%

4/05/2017

4/05/2020

36

Teachers Mutual

BBB

1,010,152

1,011,748

BBSW + 142

0.71%

29/06/2017

29/06/2020

36

Suncorp-Metway

A+

1,016,161

1,009,152

BBSW + 97

0.70%

16/08/2017

16/08/2022

60

Westpac

AA-

2,020,496

2,016,675

BBSW + 81

1.41%

30/10/2017

27/10/2022

60

ME Bank

BBB

1,519,981

1,510,802

BBSW + 125

1.05%

9/11/2017

9/11/2020

36

NAB

AA-

2,028,848

2,012,224

BBSW + 80

1.40%

10/11/2017

10/02/2023

63

ANZ

AA-

1,514,254

1,510,570

BBSW + 77

1.05%

18/01/2018

18/01/2023

60

Bendigo-Adelaide

BBB+

504,860

504,575

BBSW + 105

0.35%

25/01/2018

25/01/2023

60

Newcastle Permanent

BBB

1,528,330

1,517,678

BBSW + 140

1.06%

6/02/2018

6/02/2023

60

Westpac

AA-

2,026,863

2,022,207

BBSW + 83

1.41%

6/03/2018

6/03/2023

60

UBS

A+

2,015,607

2,017,133

BBSW + 90

1.41%

8/03/2018

8/03/2023

60

Heritage Bank

BBB+

1,414,175

1,415,763

BBSW + 123

0.99%

29/03/2018

29/03/2021

36

ME Bank

BBB

1,613,339

1,615,550

BBSW + 127

1.13%

17/04/2018

16/04/2021

36

ANZ

AA-

2,036,731

2,019,080

BBSW + 93

1.41%

9/05/2018

9/05/2023

60

NAB

AA-

2,035,607

2,017,763

BBSW + 90

1.41%

16/05/2018

16/05/2023

60

CBA

AA-

2,038,514

2,019,669

BBSW + 93

1.41%

16/08/2018

16/08/2023

60

Bank Australia

BBB

758,259

754,072

BBSW + 130

0.53%

30/08/2018

30/08/2021

36

CUA

BBB

608,494

609,122

BBSW + 125

0.43%

6/09/2018

6/09/2021

36

AMP

BBB+

1,504,314

1,505,283

BBSW + 108

1.05%

10/09/2018

10/09/2021

36

NAB

AA-

2,032,303

2,026,107

BBSW + 93

1.41%

26/09/2018

26/09/2023

60

Institution

Rating

Closing Balance
Invested
31/07/2019
$

Closing Balance
Invested
31/08/2019
$

August
EOM
Current Yield
%

August
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

Bendigo-Adelaide

BBB+

1,009,506

1,008,943

BBSW + 101

0.70%

19/10/2018

19/01/2022

39

CBA

AA-

3,072,643

3,061,885

BBSW + 113

2.14%

11/01/2019

11/01/2024

60

Westpac

AA-

3,073,603

3,061,360

BBSW + 114

2.14%

24/01/2019

24/04/2024

63

ANZ

AA-

2,569,510

2,543,035

BBSW + 110

1.78%

8/02/2019

8/02/2024

60

NAB

AA-

2,047,720

2,028,005

BBSW + 104

1.42%

26/02/2019

26/02/2024

60

Bank of China Australia

A

1,507,377

1,508,470

BBSW + 100

1.05%

17/04/2019

17/10/2022

42

Westpac

AA-

2,542,054

2,515,184

BBSW + 88

1.76%

16/05/2019

16/08/2024

63

Suncorp-Metway

A+

1,250,333

1,246,207

BBSW + 78

0.87%

30/07/2019

30/07/2024

60

ANZ

AA-

0

2,000,935

BBSW + 77

1.40%

29/08/2019

29/08/2024

60

Total Floating Rate Notes - Senior Debt

 

50,177,614

51,201,784

 

35.74%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,568,498

1,564,536

-0.25%

1.09%

17/03/2014

1/08/2024

124

Total Managed Funds

 

1,568,498

1,564,536

-0.25%

1.09%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

138,474,651

143,267,647

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

4,028,255

3,719,523

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

134,446,396

139,548,124

 

 

 

 

 

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 50% of the portfolio across a broad range of counterparties. Cash equates to 13%, with Floating Rate Notes (FRNs) around 36% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

The below chart outlines the Rating Allocation of Council’s investment portfolio at 31 August 2019:

 

 

On 27 August 2019, rating agency Standards & Poor’s (S&P) downgraded the credit rating of AMP Bank from A- to BBB+. This was a result of AMP Group selling its life insurance arm in August 2019. The downgrade of this bank has resulted in the BBB rating allocation being above capacity limits. The BBB rating allocation has a 31% approved capacity limit as adopted in Council’s Investment Policy POL 075.

 

At 31 August 2019, Council had 6.64% of its portfolio invested with AMP, resulting in a total allocation to this rating allocation of 32.5%. This over allocation of 1.5% ($2.1M) was only temporary, as Council redeemed $3M worth of investments (at maturity) from within this rating allocation in early September 2019 to ensure that the total investment with AMP returned to within the approved capacity limit.

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has increased from the previous month’s balance, up from $134.4M to $139.5M. This is a result of the first quarter rates instalments being due at the end of August.

 

 

Monthly Investment Movements

 

Redemptions/Sales – Council redeemed the following investment securities during August 2019:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

ING Bank Term Deposit

$3M

2 years

2.75%

This term deposit was redeemed on maturity and funds were reinvested in a new 5-year ANZ FRN (see below).

Newcastle Permanent Term Deposit

$1M

3 years

3.00%

This term deposit was redeemed on maturity and funds were reinvested in a new 3-year term deposit with Auswide Bank (see below).

Newcastle Permanent Term Deposit

$1M

3 years

3.00%

This term deposit was redeemed on maturity and funds were reinvested in a new 6-month term deposit with NAB (see below).

CUA Floating Rate Note

$750K

3 years

BBSW + 130bps

This floating rate note was sold prior to maturity, with funds used for cashflow purposes early in the month. Council recognised a capital gain of $4,515.

 

New Investments – Council purchased the following investment securities during August 2019:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Auswide Bank Term Deposit

$1M

3 years

1.95%

The Auswide Bank rate of 1.95% compared favourably to the rest of the market for this investment term.

Judo Bank Term Deposit

$1M

2 years

2.15%

The Judo Bank rate of 2.15% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.

Australian Military Bank Term Deposit

$1M

2 years

1.76%

The Australian Military Bank rate of 1.76% compared favourably to the rest of the market for this investment. This term was chosen to fill a maturity gap within Council’s investment portfolio.

NAB Term Deposit

$1M

6 months

1.67%

The NAB rate of 1.67% compared favourably to the rest of the market for this investment. This term was chosen to fill a maturity gap within Council’s investment portfolio.

 

ICBC Term Deposit

$1M

12 months

1.67%

The ICBC rate of 1.67% compared favourably to the rest of the market for this investment. This term was chosen to fill a maturity gap within Council’s investment portfolio.

NAB Term Deposit

$2M

6 months

1.65%

The NAB rate of 1.65% compared favourably to the rest of the market for this investment. This term was chosen to fill a maturity gap within Council’s investment portfolio.

ANZ Floating Rate Note

$2M

5 years

BBSW + 77

Council’s independent Financial Advisor advised this Floating Rate Note represented fair value.

 

Rollovers – Council did not rollover any investment securities during August 2019.

 

Monthly Investment Performance

 

Interest/growth/capital gains for the month totalled $110,171, which compares unfavourably with the budget for the period of $298,250, underperforming budget for the month by $188,079.

 

Council’s underperformance against budget for August was mainly due to a negative movement for Councils Floating Rate Note portfolio. During the month of August trading margins for these investments widened, resulting in a reduction in the principal value of these investments. It is worth noting that a majority of Councils floating rate notes are still trading at a premium and Council continues to receive its quarterly interest payments.

 

Council’s T-Corp Long Term Growth Fund also detracted from the overall performance of the portfolio for the month of August, as both domestic and international equities parred back some of their recent gains. The fund returned -0.25% for the month of August. Overall, the Growth Fund remains Council’s best performing asset over short and longer term by a considerable margin.

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 3.00%, continue to anchor Council’s portfolio performance. It should be noted that Councils investment portfolio includes 17 investments yielding above 3.00%. As these investments mature, it is inevitable that they will be reinvested at lower prevailing rates. To reduce this reinvestment risk, Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (1.81%), Council’s investment portfolio returned 2.40% (annualised) for August. Cash and At-Call accounts returned 1.47% (annualised) for this period. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Councils investment portfolio has returned 2.94%, outperforming the AusBond Bank Bill index by 1.13%.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.


Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 29 April 2019.

 

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

Attachments  

 

1.

Section 356 Financial Assistance Request - Relay for Life: Hire of park and lighting and signage charges

 

2.

Section 356 Financial Assistance Request - Relay for Life: Waste disposal charges

 

3.

Section 356 Financial Assistance Request - World Suicide Prevention Day

 

4.

Section 356 Financial Assistance Request - Refugee Assistance program

 

5.

Section 356 Financial Assistance Request - St Vincent De Paul

 

6.

Section 356 Financial Assistance Request - Step4U

 

7.

2019 /20 Annual Grants - adjustment of allocation

 

 

 

 

 

 

 

 

 

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019.                                                  RP-1

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019.                                                  RP-1

 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019.                                                  RP-1

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019.                                                  RP-1

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019.                                                  RP-1

 


 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019.                                                  RP-1

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019.                                                  RP-1

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-2

 

RP-2               Response to Notice of Motion - Floodplain Risk Management Study and Plan Engagement

Director:       Caroline Angel

         

 

Summary:

This report is in response to the Notice of Motion raised by Councillor Vanessa Keenan at the Ordinary Council Meeting held 24 June 2019.

 

 

Recommendation

That Council endorse the Communications and Engagement Strategy for Floodplain Risk Management.

 

Report

At the Council meeting of 24 June 2019, the following was resolved:

 

That Council develop a detailed communications and engagement plan for all active projects within the adopted Floodplain Risk Management Study and Plan for consideration at a Council Meeting before 31 August 2019.

In response to the above a detailed communications and engagement strategy (as attached) has been developed to ensure that consistent methodology and messaging is applied to all projects that are floodplain related.

 

The strategy details communication measures for specific individual projects including the Wagga Wagga Villages Floodplain Risk Management Study and Plan as well as providing an overarching and comprehensive plan for any future project.

 

The strategy is deliberately high level and does not outline detailed communication tactics for the specific flood studies as these will be developed in consultation with project consultants.

 

The strategy was also reported to the 6 August 2019 Floodplain Risk Management Advisory Committee meeting in response to the following recommendation made by the Committee at its 18 June 2019 meeting:

 

That the Committee:

b       receive a detailed communications engagement plan at the next meeting of the Committee on 6 August 2019, in respect to the Wagga Wagga Villages Floodplain Risk Management Study and Plan

c        receive a detailed communications engagement plan at the 1 October 2019 Committee meeting, relating to the recommendations identified in the Wagga Wagga Revised Floodplain Risk Management Study and Plan

 

Financial Implications

N/A

Policy and Legislation

N/A

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

Negative community sentiment on project decisions, delivery and cost.

 

Complaints about lack of community consultation throughout study process.

 

Resident/Users complaints about works in progress.

 

Misinformation published by media.

 

Negative, incorrect social media comments.

Internal / External Consultation

Consultation has been undertaken with members of the Floodplain Risk Management Advisory Committee with feedback from the Committee included in the Plan.

 

Attachments

 

1.

Communications and Engagement Strategy for Floodplain Risk Management Projects

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-2

 


 




 


 


 


 


 


 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-3

 

RP-3               PROPOSED LICENCE AGREEMENT TO SUNFLOWER HOUSE INCORPORATED

Author:         Dianne Wright 

Director:       Michael Keys

         

 

Summary:

This report concerns a community licence agreement over Council managed Crown Land.

 

 

Recommendation

That Council:

a       enter into a licence agreement with Sunflower House Incorporated upon the following terms;

i         Premises – part Lot 2 DP 1079639 being the rear of 6 The Esplanade, Wagga Wagga

ii        Term – 8 years and 2 months commencing 1 October 2019

iii       Initial Annual Licence Fee - $650.00 including GST in accordance with Councils adopted Fees and Charges

b       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c        authorise the affixing of Council’s common seal to all relevant documents as required

 

Report

Reference is made to Council managed Crown Land at 6 The Esplanade, Wagga Wagga. The land is principally used as a sewer pump station; however, a small rear area measuring approximately 120 square metres has been fenced out and converted to garden used by the adjoining Sunflower House facility at 2-4 The Esplanade, Wagga Wagga.

 

Sunflower House is a mental health support service operated by the Schizophrenia Fellowship of NSW Inc (also known as One Door Mental Health). Recently the operator made a decision to withdraw services from regional New South Wales. To enable continuance of the service locally a community group known as the “Friends of Sunflower House” have incorporated and applied to Crown Lands for the lease of 2-4 The Esplanade, Wagga Wagga.

 

The same group have applied to Council for transfer of the community licence over the garden area within 6 The Esplanade, Wagga Wagga. The licence, which was granted in March 2015 is for a term of five years expiring 28 Feb 2020.

 

Rather than transfer the licence it is recommended that Council grant Sunflower House Incorporated a new community licence agreement over the garden area commencing 1 October 2019. The licence duration of eight years and two months will expire on 31 December 2027 consistent with the main Sunflower House lease. The proposed licence will enable the service to continue operating in the same manner as it does currently.

 

Financial Implications

N/A

Policy and Legislation

N/A

Link to Strategic Plan

Safe and Healthy Community

Objective: We have access to health and support services that cater for all our needs

Outcome: Our health and support services meet the needs of our community

 

Risk Management Issues for Council

N/A

Internal / External Consultation

As Council managed Crown Land public notice of the proposed licence agreement must be undertaken in accordance with s47 & 47A of the Local Government Act 1993. A further report will be submitted to Council if any material objecting submissions are received from the community.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

4

 

4

 

 

 

 

 

 

 

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

Location Map - 6 The Esplanade, Wagga Wagga

 

2.

Sunflower House - email correspondence - 10 September 2019

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-4

 

RP-4               Crime Prevention Working Group Extension of Agency Membership

Director:       Janice Summerhayes

         

 

Summary:

The first meeting of the Crime Prevention Working Group was held 26 August 2019 and from this meeting the committee has recommended that Council further extend the Agency membership to include the NSW Department of Education and the NSW Department of Health. This report seeks Council approval for the inclusion of both agencies on the Crime Prevention Working Group and to amend the Terms of Reference to reflect this change.

 

 

Recommendation

That Council:

a       endorse the extension of membership to the Crime Prevention Working Group to include the NSW Department of Health and the NSW Department of Education

b       endorse the amended Crime Prevention Working Group Terms of Reference to reflect the inclusion of both agencies as referenced in (a) above

 

Report

This report is to bring forward a recommendation out of the Crime Prevention Working Group minutes of 26 August 2019 to further extend the Agency membership on the working group.

 

By Council resolution at the 8 April 2019 and 22 July 2019 Ordinary Council meetings, the membership of Agency representation and community members to the Council’s Crime Prevention Working Group was approved and appointed. This was in line with Council’s adopted Terms of Reference for the Crime Prevention Working group membership and in accordance with POL117 – Appointment of Organisation, Community and Individual Citizen Members to Council Committees.

 

The first meeting of the Crime Prevention Working Group was held 26 August 2019 and from this meeting the committee has recommended that Council further extend the Agency membership to include the NSW Department of Education and the NSW Department of Health.

 

The committee considers that representation from these two agencies is important and valuable when considering preventative measures and strategies, particularly for vulnerable sections of our community and with young people in our City.

 

This report seeks Council approval for the NSW Department of Education and the NSW Department of Health to be included as members on Council’s Crime Prevention Working Group. As is the case for other Agency representatives the two Agency members will have voting rights in accordance with the Terms of Reference (TOR) for the Crime Prevention Working Group.  If Council approves the inclusion of two additional Agency members, the TOR have been amended accordingly, and is put for Council endorsement.

 

Financial Implications

N/A

Policy and Legislation

Wagga Wagga Crime Prevention Plan 2021

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We promote safety and safe behaviours

 

Risk Management Issues for Council

Working Group meetings will follow Council’s code of conduct and media adopted protocols.

Internal / External Consultation

At the first meeting of the Crime Prevention Working Group all members agreed and recommended for Council consideration the extension of membership to include the NSW Department of Health and the NSW Department of Education. This is reflected in the minutes of the working group which are part of this Council Business Paper.

 

Attachments

 

1.

Amended Crime Prevention Working Group Terms of Reference

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-4

 


 


 


 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-5

 

RP-5               ROADSIDE VEGETATION MANAGEMENT PLAN

Author:         Carly Hood 

Director:       Janice Summerhayes

         

 

Summary:

This report is to endorse the ‘Wagga Wagga Roadside Vegetation Management Plan’ to be placed on public exhibition.

 

 

Recommendation

That Council:

a       endorse the draft Roadside Vegetation Management Plan to be placed on Public Exhibition for a period of 28 days from 26 September inviting public submissions until 24 October 2019

b       receive a further report following the exhibition and submission period:

i      addressing any submissions made in respect of the Roadside Vegetation   Management Plan

ii     proposing adoption of the Roadside Vegetation Management Plan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Report

The NSW Government has established the NSW Roadside Environment Committee to promote and coordinate leading practices in linear reserve environmental management across the State under the Council Roadside Environmental Management Framework.

 

Local Government NSW has implemented a three-year program of developing assessment tools and resources for Councils to use to investigate the conservation level of roadside vegetation using a consistent methodology.

 

Wagga Wagga City Council and Lockhart Shire Council received $88,000 in joint funding to have the vegetation on priority roadside reserves assessed by qualified professionals and a Management Plan developed based on the State Model Plan of Management.

 

The new Roadside Vegetation Management Plan (The Plan) identifies conservation value vegetation and outlines management actions to help ensure that routine Council activities comply with the NSW Biosecurity Act 2015, the NSW Biodiversity Conservation Act 2016, the NSW Environmental Planning and Assessment Act 1979 and the Commonwealth Environmental Protection and Biodiversity Conservation Act 1999. Having such a plan minimises Council risk of breaching the relevant Acts.

 

As well as reducing potential risk it also provides direction around beneficial management of vegetation within the road reserve. The Plan will also assist in identifying potential constraints when undertaking asset maintenance or upgrades in the roadside reserves and assist with planning and budget processes.

 

After the Plan is adopted an operating standard will be developed and training will be delivered to all relevant staff. The Plan will be included in Council’s integrated planning and reporting framework.

 

The new Roadside Vegetation Management Plan is attached under separate cover to this report.

Financial Implications

Council received $88,000 in joint funding to complete this project including an allocation of $3,000 for training of relevant Wagga Wagga City Council staff.

Policy and Legislation

POL 008 - Activities in Public Road Reserves Policy

POL 033 – Weed Management Policy

POL 101 - Legislative Compliance Policy

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We minimise our impact on the environment

Risk Management Issues for Council

The implementation of the Roadside Vegetation Management Plan and the development of standard operating procedures and an accompanying training package will lower Council’s risk of breaching environmental legislation in the course of carrying out roadworks.

Internal / External Consultation

Internal consultation was undertaken with relevant staff from Environment & City Compliance, Technical & Strategy, Operations, Project Management Office, Parks & Strategic Operations, Strategic Planning and Corporate Strategy before going through the Corporate Review Committee and Executive Team.

 

Council’s standard process for Public Exhibition will be followed.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

 

 

 

x

 

x

 

 

x

x

x

 

Attachments

 

1.

Roadside Vegetation Management Plan and Appendices - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019.                                                  RP-6

 

RP-6               KEEP NSW BEAUTIFUL AWARDS PRESENTATION

Author:          Mark Gardiner 

Director:       Janice Summerhayes

         

 

Analysis:

Endorse representation and appointment of a Councillor to attend the Keep NSW Beautiful Tidy Towns – Sustainable Communities Awards presentation to be held in Cessnock on the 1 to 3 November 2019.

 

 

Recommendation

That Council nominate a Councillor to attend the Keep NSW Beautiful Tidy Towns – Sustainable Communities Awards presentation to be held in Cessnock on the 1 to 3 November 2019.

 

Report

The annual Keep NSW Beautiful Tidy Towns Sustainable Communities Awards are to be held in Cessnock on the 1 to 3 November 2019. The Tidy Towns community program aims to invigorate civic pride, community spirit and environmental commitment to regional communities across New South Wales. The awards program celebrates and provides recognition to the achievements of the community for projects that improve the natural and built environments.

 

Wagga Wagga has a long standing association with the Keep NSW Beautiful Awards being involved from the inception of the program in 1982 and has achieved outstanding success winning numerous awards during that time.

 

Community members from the Tidy Towns Sustainable Communities Committee have indicated they will be attending the awards presentation in Cessnock along with Council’s staff representative. As in past year’s practice, it is considered appropriate that a Councillor also attend to represent the City at this event.

 

Financial Implications

The estimated cost of attendance for one Councillor will be approximately $900.

 

Any registration costs, together with associated travel costs will be met by the Councillor Conferences/seminars $20,000 annual budget allocation, which has $13,377 budget remaining as at 5 September 2019 for the remainder of the 2019/20 financial year.

Policy and Legislation

POL 025 Payment of Expenses and Provision of Facilities to Councillors

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: Educate the community in sustainability

Risk Management Issues for Council

N/A

Internal / External Consultation

Attendance in consultation with the Wagga Wagga Tidy Towns Sustainable Communities Committee.

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-7

 

RP-7               DELEGATIONS POLICY - POL 060

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

The Draft Delegations Policy (POL 060) is presented to Council for adoption following placement on public exhibition.

 

 

Recommendation

That Council:

a       note that there were no public submissions received during the exhibition period of the draft Delegations Policy (POL 060)

b       adopt the draft Delegations Policy (POL 060)

 

Report

Council, at its meeting of 22 July 2019, resolved:

 

That Council:

a       endorse the draft Delegations Policy (POL 060), that is to be placed on public exhibition for a period of 28 days from 23 July 2019 to 19 August 2019 and invite public submissions until the 2 September 2019 on the draft Policy

b       receive a further report following the public exhibition and submission period:

i        addressing any submissions made in respect of the proposed POL 060 Delegations Policy

ii       proposing adopting of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

This Policy was placed on public exhibition for a period of 28 days from 23 July 2019 to 19 August 2019 with public submissions invited until the 2 September 2019 on the draft Policy. No public submissions were received during this period. Accordingly, it is recommended to Council that this Policy be adopted as exhibited.

Financial Implications

N/A

Policy and Legislation

·        POL 060 Delegation Policy

·        Local Government Act 1993 – Section 377 and 378

·        Local Government (General) Regulations 2005

 


 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

N/A

Internal / External Consultation

The draft Delegations Policy (POL 060) has been internally reviewed by Council staff and endorsed with no changes by the Audit, Risk and Improvement Committee at its meeting on 9 May 2019.

 

Placed on public exhibition for a period of 28 days from 23 July 2019 to 19 August 2019 with public submissions invited until the 2 September 2019 on the draft Policy.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

 

 

 

 

 

 

 

x

 

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

RP-8

 

RP-8               Response to Questions/Business with Notice

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business raised at the 9 September 2019 Ordinary Council meeting.

 

Councillor K Pascoe referred to consideration of Council’s Reconciliation Action Plan at the Council Meeting held 26 August 2019, in relation to the meaning of Wagga Wagga. Councillor K Pascoe discussed further research he has undertaken into the meaning and tabled a document that defines Aboriginal words and their meanings. He requested that follow up research be undertaken into the meaning and that Council be provided with background information regarding the recent change.

Response provided by the Community Directorate

 

As detailed in the report to Council at the 25 August 2019 meeting, during the drafting of the RAP that commenced in 2016, extensive consultation took place with Reconciliation Australia, Wiradjuri Elders and First Nations community members. Community consultations took place in community centres, at Council and at meetings such as Mawang Gaway and with students and staff at the Wiradjuri Language, Culture and Heritage classes at Charles Sturt University.

 

The focus on celebrations and dance as the meaning of the name of Wagga Wagga was recommended by Uncle Stan Grant who is an expert, published linguist on Wiradjuri language. Uncle Stan Grant’s recommendation was supported by multiple Wiradjuri Elders and community members along with academic staff from the Wiradjuri Language, Heritage and Culture School at Charles Sturt University, Wagga Wagga campus.  As requested, staff will contact Uncle Stan Grant, Wiradjuri Elders and the Wiradjuri Language, Heritage and Culture School at Charles Sturt University, Wagga Wagga in order to be able to provide back to Council further background research findings into the Wiradjuri meaning of Wagga Wagga.

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 


 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

    


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

M-1

 

Committee Minutes

M-1                 CRIME PREVENTION WORKING GROUP

Director:       Janice Summerhayes

         

 

Summary:

The Crime Prevention Working Group met on 26 August, 2019.

 

 

Recommendation

That Council receive the minutes of the Crime Prevention Working Group held on 26 August 2019.

 

Report

The Crime Prevention Working Group met on 26 August 2019.

 

The minutes of these meetings are attached for Councillors' reference.

 

From the minutes a recommendation is put forward for Council consideration to extend the Crime Prevention Working Group agency membership. This is addressed in a further report as part of the 23 September 2019 Council meeting business paper as per RP-4 Crime Prevention Working Group Extension of Agency Membership

Financial Implications

N/A

Policy and Legislation

N/A

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We promote safety and safe behaviours

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments

 

1.

Crime Prevention Working Group Minutes - 26 August 2019

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

M-1

 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

M-2

 

M-2                 TRAFFIC COMMITTEE - 11 JULY 2019

Author:         Bill Harvey 

Director:       Caroline Angel

         

 

Summary:

The Local Traffic Committee met on 11 July 2019. At this meeting, Traffic Committee considered seven reports.

 

The Minutes of the meeting are attached for Councillors’ reference.

 

 

Recommendation

That Council:

a       receive the minutes of the Traffic Committee Meeting held on 11 July 2019

b       endorse the recommendations of the Traffic Committee

 

Report

The table below provides a summary of each item’s risk and budget implications in particular:

 

No.

ITEM

UNMITIGATED RISK RATING

ESTIMATED

COST

FUNDING SOURCE

APPROVAL

RP1

Lost Lanes – On-Street Event

High

Separate budget

Lost Lanes Budget

Approved under staff delegation

RP2

Tolland Cycling Club Weekly Race Events – On-Street Event

High

Nil

Event Organiser

Approved under staff delegation

RP3

Toy Run – On-Street Event

High

Nil

Event Organiser

Approved under staff delegation

RP4

Docker Lane – Treatment to Control Two-Way Traffic

Medium

$350

Lines and Signs Budget

Seeking Council endorsement

RP5

Fife Street – Keep Clear Control at Allonby Avenue

High

$450

Lines and Signs Budget

Seeking Council endorsement

RP6

Fife Street – Bus Zone Adjacent to Forest Hill Shopping Centre

Low

$200

Lines and Signs Budget

Seeking Council endorsement

RP7

Henwood Avenue – Treatment at Crest Near Neerim Close

High

$600

Lines and Signs Budget

Seeking Council endorsement

 

Items of Particular Interest

 

RP-5 Fife Street – KEEP CLEAR Control at Allonby Avenue

 

Traffic Committee members discussed at length the implications of various possible treatments for this unusual intersection. It was agreed that the use of a KEEP CLEAR control would be likely to inhibit drivers from moving forward and gaining the best possible view of traffic approaching the intersection on the Sturt Highway from the east. The risk of contributing to the cause of a potential crash was regarded as unacceptably high. Members favoured the option of duplicating the existing GIVE WAY sign and adding painted GIVE WAY lines

 

A revised diagram that depicts the proposed treatment for the location follows.

 

RP-6 Fife Street – Bus Zone Adjacent to Forest Hill Shopping Centre

 

Traffic Committee members were satisfied with the reported need for a BUS ZONE to be established at the location. Members were concerned about reported comments from business operators in the Forest Hill shopping centre that related to the lack of use of the existing TAXI ZONE by taxis who are waiting for a job.  Members asked for a report on the viability of the TAXI ZONE to be presented to a future meeting.

 

RP-7 Henwood Avenue – Treatment at Crest Near Neerim

 

This matter arose from a question from a Councillor. The location was examined, and various options were presented to Traffic Committee. Members favoured the option that is likely to impact on the least number of residents. Members also recommended that a letter box drop be made to affected residents, seeking feedback on the proposed strategies. Feedback was received from two residents as per the attached.

 

Financial Implications

The below table shows the budget required, and the current available budget for the proposed funding source for each of the items requiring funding:

 

Item

Total Budget Required

Proposed Funding Source

Current Proposed Funding Source Budget

Current Funding Source Expenditure including commitments as at 21/08/2019

Current Available Budget

RP4,

RP5,

RP6,

RP7

$350

$450

$200

$600

$1,600

 

Lines & Signs

$350,514

$31,179

$319,335

 

Policy and Legislation

N/A

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We create safe spaces and places

 

Risk Management Issues for Council

N/A


 

Internal / External Consultation

The Traffic Committee consists of a Councillor, NSW Police, Transport for New South Wales and a representative of the Local Member. Representatives from Council’s Infrastructure and Planning staff provide advice to the Committee. Representatives from other agencies and entities may be invited to attend meetings as required.

 

Attachments

 

1.

Traffic Committee Minutes - 11 July 2019

 

2.

Traffic Committee - RP7 - Resident Response 1

 

3.

Traffic Committee - RP7 - Resident Response 2

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

M-2

 


 


 


 


 


 


 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

M-2

 


Report submitted to the Ordinary Meeting of Council on Monday 23 September 2019

M-2

 

  

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 23 September 2019.

 

QUESTIONS/BUSINESS WITH NOTICE


Report submitted to the Confidential Meeting of Council on Monday 23 September 2019

CONF-1

 

Confidential Reports

CONF-1         RFQ2019-559 SPRAYED BITUMINOUS SURFACING

Author:         Sylvester Otieno 

Director:       Caroline Angel

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 23 September 2019

CONF-2

 

CONF-2         PROPOSED ACQUISTION OF DRAINAGE RESERVE AND EASEMENTS WITHIN LOT 114 DP 1213333 AND LOT 2 DP 732466 AT FOREST HILL

Author:         Dianne Wright 

Director:       Michael Keys

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (ii)    commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 23 September 2019

CONF-3

 

CONF-3         SPORTING HALL OF FAME NOMINATIONS

Author:         Peter Cook 

Director:       Michael Keys

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(a)         personnel matters concerning particular individuals.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 23 September 2019

CONF-4

 

CONF-4         Major Events, Festivals and Films Sponsorship

Author:         Fiona Hamilton 

Director:       Janice Summerhayes

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 23 September 2019

CONF-5

 

CONF-5         SPORTING EVENT OPPORTUNITY

Author:         Ben Creighton 

Director:       Michael Keys

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

   

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 23 September 2019.