Agenda of Ordinary Meeting of Council

Reports submitted to the Ordinary Meeting of Council to be held on Monday 11 November 2019.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 11 November 2019

ORDER OF BUSINESS:

CLAUSE PRECIS PAGE

PRAYER 2

ACKNOWLEDGEMENT OF COUNTRY 2

APOLOGIES 2

CONFIRMATIONS OF MINUTES 2

CM-1 ORDINARY COUNCIL MEETING - 28 OCTOBER 2019

DECLARATIONS OF INTEREST 2

Councillor Report

CR-1 COUNCILLOR REPORT - NOM-1 NOTICE OF MOTION - USE OF ELECTRIC VEHICLE 3

CR-2 Councillor report - Sister City delegation to Nordlingen, Stadtmaurefest 11

Reports from Staff

RP-1 Performance Report - July 2018 to June 2019 14

RP-2 Proposed Adoption of Council's Procurement and Disposal Policy - POL 110 22

RP-3 PROPOSED LIGHT HORSE MEMORIAL 42

RP-4 School Entrepreneur Program 53

RP-5 Response to Questions/Business with Notice 104

Committee Minutes

M-1 SISTER CITY COMMUNITY COMMITTEE - MINUTES - 23 OCTOBER 2019 108

QUESTIONS/BUSINESS WITH NOTICE 111

Confidential Reports

CONF-1 EOI2019-602 rifl hub project 112

CONF-2 PROPOSED ACQUISTION OF LAND 113

CONF-3 PROPOSED ACQUISITION OF EASEMENT FOR LEVEE BANK AND WALKING TRACK 114

CONF-4 RFT2019-32 Naming Rights Multi Purpose Stadium 115

PRAYER

ACKNOWLEDGEMENT OF COUNTRY

APOLOGIES

Confirmation of Minutes

CM-1 ORDINARY COUNCIL MEETING - 28 OCTOBER 2019

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 28 October 2019 be confirmed as a true and accurate record.

Attachments

1 ⇩.

Minutes - Ordinary Council Meeting - 28 October 2019

116

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 11 November 2019

CR-1

Councillor Report

CR-1 COUNCILLOR REPORT - NOM-1 NOTICE OF MOTION - USE OF ELECTRIC VEHICLE

Author: The Mayor, Councillor Greg Conkey OAM

Recommendation

That Council receive and note this report.

Report

This report has been compiled with the assistance of Council staff in providing a response to the Councillor Notice of Motion related to Council’s electric vehicle (EV).

Councillors endorsed in June 2018 the purchase of an electric vehicle as part of its pledge items for the Cities Power Partnership (CPP) program. Councillors unanimously agreed to purchase the vehicle as part of the five initiatives of the Cities Power Partnership which councillors again unanimously agreed to join in December 2017. The aim of the partnership is to encourage the use of non-polluting energy sources.

The electric vehicle was purchased as a carpool vehicle operating from the Civic Centre to be utilised by staff travelling around the city and the local region for meetings, community events, consultation sessions, inspections or other duties. The EV has a limit of up to 280km travel on a single charge.

The Hyundai IONIQ Electric arrived in July 2019 and has over the past few months demonstrated its capability and functionality for meeting the intended requirements of a carpooled vehicle undertaking local trips. It has travelled 2,527kms (as at 23 October 2019).

Council at its meeting 9 September 2019 resolved:

That Council request the Mayor to utilise the Council electric vehicle next time travelling to Sydney for any council business, to facilitate the reporting back to Council on, but not limited to the following:

· availability and efficiency of charging stations

· any delays due to range of vehicle

· carbon reduction due to not flying

· carbon comparison to current Mayoral vehicle

· a record of annual usage of mayoral vehicle for the past 10 years

· a log to record Council’s carbon reductions

· a record of any or potential anxiety zones

· comparative data accurately stating advantages of expansion based on this trial

· cost involved with servicing the vehicle

· power source for localised charging

· a record of total time taken in all facets of these actions

· intended roll out time frame of fleet electric vehicles

· outlining the cost benefit analysis (financial and environmental) of purchasing an electric vehicle/s including the Mayors car in comparison of Councils existing fleet

I undertook a journey to Sydney to attend the LGNSW Conference in Council’s new electric vehicle on Monday 14 October 2019 returning on Wednesday 16 October 2019, in accordance with the resolution. It was a journey I thoroughly enjoyed in a vehicle that was very impressive.

As councillors are aware the small vehicle was never intended to be taken on such a journey but was to be used as a pool vehicle by staff to travel around the city. Although traveling longer distances to destinations such as Sydney was not the original intent of purchasing Councils first EV, my recent trip to Sydney has demonstrated that with an improved electric charging network throughout NSW, longer distance EV travel is a viable option for the future. The journey has reinforced my view that non-polluting electric and hybrid vehicles are the way of the future.

As an aside the president of the Local Government Association, Linda Scott, made mention of the journey in an address to the conference. A large number of people approached me seeking advice about the trip and my thoughts about electric vehicles. A number of councils already have electric vehicles with many more considering such a move.

I would like to thank Hyundai for the advice they provided and the suggested charge points.

The following information is in response to the Notice of Motion above:

Availability and efficiency of charging stations

On the journey to Sydney two fast charging stations (Jugiong and Mittagong) were used and one slow charging station (Goulburn). The charge time at Jugiong was 25 minutes whilst the charging time at Mittagong was 35 minutes. The one stumbling block was Goulburn which does not have a fast charging station. It was recommended I charge the vehicle over 1.5 hours, but erring on the side of caution, I allowed a two hour charge time.

The return journey was much faster after I found out for myself that the on-board computer regarding kilometre distances was very accurate. Charge time at Mittagong was 18 minutes, Goulburn 1.15 hours and Jugiong 37 minutes.

The journey was over 850 kilometres, there was no fee imposed at any of the charge stations and the fast charge stations were powered by renewable energy with zero emissions.

There are now more than one million electric vehicles registered in Europe and even more in China. In Australia in 2017, 2284 electric vehicles were sold which is around 0.2 percent of cars sold that year. It will be interesting to hear how many more electric vehicles have been sold in the last two years.

There are now more than 800 charging stations across Australia with more being commissioned every few months.

Any delays due to range of vehicle

The 280km range on the EV is the upper distance for the vehicle based on City driving conditions and does reduce when additional power is required from the battery. This can include traveling at higher speeds on highways, traveling up hills and use of the air conditioning.

It took 8.5 hours to get to Sydney (which included a slow section due to heavy traffic from Campbelltown).

The return journey took just over seven hours. If Goulburn had a fast charge station, I could have shaved another hour off the journey (I could have eliminated the Mittagong charging station altogether). A fast charging station is being planned for Goulburn along with other centres along the route. These should be up and running in a matter of months which will make the journey even faster.

The Hyundai Ioniq is more than capably of travelling at highway speeds (its pick up is faster than the current mayoral vehicle) although higher speeds and using the air conditioning reduce its range.

Carbon reduction due to not flying

It is difficult to quantify the exact carbon reduction of driving rather than flying from Wagga Wagga to Sydney for an individual person. To accurately calculate the carbon dioxide emissions from a particular flight you would need to know the quantity of fuel consumed during a particular flight. Fuel consumption related to air travel will vary depending on the type of plane, flightpath, atmospheric conditions and time taken. The amount of carbon emissions per passenger would also be determined by the quantity of passengers on a particular flight.

There is a way to compensate for these emissions, through carbon offsetting. Several airlines run programs to allow passengers to offset the carbon emissions associated with individual flights. The online Qantas offset calculator estimates the carbon emissions for one (1) person for a return flight Wagga to Sydney is 0.126 tonnes, with the cost to offset these emissions being $1.68. This money is then fully directed towards verified carbon offset projects that meet international standards.

Calculating the exact carbon emissions associated with driving the EV to Sydney is difficult to quantify without knowing the amount of non-renewable electricity used for the journey. Given the majority of charge stations used during the journey sourced the electricity from renewable energy, the carbon emissions from the journey would have been minimal and significantly less than flying.

Carbon comparison to current Mayoral vehicle

The EV was estimated to save 2.3 tonnes per year (based on 13,000km per year) in carbon emissions compared to a similar sized internal combustion engine vehicle. The Mayoral vehicle being larger has a greater carbon emission profile.

Record of annual usage of Mayoral vehicle for the past 10 years

The following table details the Mayoral vehicle utilisation over the past 10 years. As of 23 October 2019, the Mayoral vehicle has travelled 34,000 Kms.

Financial Year	Total Kms	Total Litres	Vehicle	Purchase Price
2018/2019	27,797	2,707	Holden Calais Hatch	$40,651.91
2017/2018	20,792	2,146
2016/2017	24,214	2,137	Holden Calais	$37,500.18
2015/2016	42,839	4,144
2014/2015	32,640	3,402	Holden Calais	$43,656.91
2013/2014	34,811	3,615
2012/2013	21,594	2,348
2011/2012	12,025	1,401	Holden Statesman	$43,208.00
2010/2011	17,816	2,075
2009/2010	15,718	2,354	Holden Statesman	$47,411.50

A record of any or potential anxiety zones

With the limited number of charge stations currently along the Hume Highway I erred on the side of caution for the whole journey making doubly sure I did not run out of power.

Cost involved with servicing the vehicle

The servicing of the EV will be done in Wagga Wagga with the standard servicing cost capped at $160 annually or 15,000 Kms for the life of the vehicle up to 200,000 Kms. Additional costs as required are for wear and tear for example brake pad replacement.

Below is a list of the service items for the Hyundai Ioniq EV

o 12 month/15,000 km Hyundai iCare 5 Year Service Plan.

o Hyundai iCare Roadside Assist - Complimentary

o Hyundai iCare MapCare (if applicable) - Complimentary

--- Cabin & Surrounds ---

o Checked vehicle for outstanding recall or service campaigns.

o Carried out complete Global Diagnostic System (GDS) check.

o Checked instrument cluster & warning lights.

o Checked lights, wiper/washers, horn & electrical systems.

o Inspected evaporator pollen filter.

o Inspected seat belts.

o Inspected SRS airbag & pre-tensioner.

o Checked & lubricated hood latch, safety catch & hinges.

--- Engine Bay ---

o Checked air-conditioning system operation.

o Inspected battery electrolyte, cleanliness & security.

o Inspected brake fluid *replaced if required.

--- Under Vehicle ---

o Checked condition & pressures of all tyres including spare.

o Rotated wheels following manufacturer's recommended sequence.

o Inspected brake pads, callipers & discs.

o Inspected brake lines & hoses.

o Inspected steering gear, linkage & boots.

o Inspected tightness of chassis & body bolts & nuts.

o Inspected front suspension & ball joints.

Tyre replacement cost would also be an additional cost. It is anticipated tyre replacement would be at approximately 45,000 Kms, this is equivalent to the current Mayoral vehicle.

Power source for localised charging

There are three levels of electric vehicle chargers available.

· Level 1 - Standard power point (10-15 Amp, single phase) using charge cable provided with vehicle. This is a slow charge providing between 10-20km of range per hour charging, which allows for overnight charging at home.

· Level 2 - Dedicated AC charger up to 7kW (32 Amp single phase). This provides approximately 40km of range per hour charging and can be used in locations where cars will be parked for a reasonable period of time.

· Level 3 – Dedicated DC charger between 25kW to 350kW (40-500 Amp, three phase). These include the fast charge and the Ultra-fast charge stations allowing electric vehicles to be charged between 15-30 minutes.

According to PlugShare.com Wagga Wagga currently only has level 2 charge stations at the following locations:

· Wagga Wagga Showgrounds

· Quality Hotel Rules Club – Type 2 and Tesla

· Thirsty Crow Brewery – Tesla only

· Valet Park and Fly Wagga Wagga Airport – Tesla only

There is currently limited fast charge stations in the region and include:

Company	Summary	Locations
Chargefox	Project includes the construction of at least 21 ultra-rapid EV charging sites along major driving routes between Brisbane, Sydney, Canberra, Melbourne and Adelaide. All sites will be powered by renewable energy.	Sites currently include Barnawartha North (Logic Centre) and Euroa.
Evie Networks	A $50 million project installing 42 ultra fast (350kw) charge station sites was announced in August 2019. All sites will be powered by renewable energy.	The proposed network is looking to connect Melbourne, Canberra, Sydney and Brisbane. Additional sites include Adelaide, North Queensland, Perth and Tasmania.
NRMA	Installing 40 fast charge stations as part of a $10 million state-wide program. NRMA purchase 100% GreenPower for every unit of power used by the electric vehicle fast charging network.	Sites in this region include Narrandera, Young, West Wyalong, Holbrook and Jugiong. Other regional centres with NRMA fast charge stations include Bathurst, Orange, Jindabyne, Dubbo, Parkes, Tamworth, Glen Innes, Gunnedah, Grafton, and Lithgow.
Tesla	29 Supercharger stations and 593 destination chargers nationally with plans for 12 more superchargers.	Sites include Gundagai, Goulburn, Wodonga and Euroa.

By providing this key infrastructure it will further encourage the uptake of electric vehicles in the wider community including regional areas. Council endorsed a number of pledge items for the Cities Power Partnership Program at its 12 June 2018 meeting, which included providing fast-charge infrastructure throughout the city at key locations for electric vehicles. Following an EOI process Council received a proposal from NRMA to install a free EV charging station to be installed in the vicinity of the CBD. The proposal was at nil cost to Council, just provision of a car park space for peppercorn lease.

A record of total time taken in all facets of these actions

The return trip totalled 15.5 hours, which included 8.5 hours traveling to Sydney and return journey took just over 7 hours.

Intended roll out time frame of fleet electric vehicles

Council has 2 pool vehicles that are due for replacement in the next 12 months. The intention is to replace these pool vehicles with either a fully Electric Vehicle or a Hybrid. As part of the decision-making process Council Officers will perform an analysis utilising the Institute of Public Works Engineering Australasia (IPWEA) assessment calculator to determine the best Whole of Life value option for Council.

The Australian Electric Vehicle Market Study (Energeia - May 2018) indicates that the price and range of EVs will be comparable to the internal combustion engine vehicles by 2025. This would be a significant driver for Council transitioning to an electric vehicle fleet.

Comparative data accurately stating advantages of expansion based on this trial

The table below outlines the advantages of expanding the fleet with more electric vehicles in the future.

Report submitted to the Ordinary Meeting of Council on Monday 11 November 2019

CR-2

CR-2 COUNCILLOR REPORT - SISTER CITY DELEGATION TO NORDLINGEN, STADTMAUREFEST

Author: The Mayor, Councillor Greg Conkey OAM

Recommendation

That Council receive and note the report.

Report

In early September I led a Wagga Wagga delegation to our sister city of Nordlingen in Germany to attend the Stadtmaurefest.

The delegation consisted of:

· Mayoress, Jenny Conkey

· Deputy Mayor, Dallas Tout

· Janine Tout, Chairperson of the Wagga Wagga Sister City Committee

· Miss Wagga Wagga - Stina Constantine

· Community Princess - Presslea Cowan

· Ali Tanner (Sister City Committee Member), Lindsay Tanner and former Young Citizen of the Year, Sally Tanner.

The Stadtmaurefest is held every three years and attracts thousands of people from a wide area around the city, as well as many overseas visitors.

Also attending the Festival were delegations from Nordlingen’s other sister cities located in Canada, France and the Czech Republic.

It is fair to say the Wagga Wagga delegation was overwhelmed by the warmth and generosity shown by the Oberburgermeister, Hermann Faul, councillors and residents of the city.

Delegates were provided with a tour of a nearby castle, watched the official opening from VIP seats, were guests at a special Sister City reception, were provided with VIP seats for the two street parades, attended an official Festival church service and were guests as the official welcome reception.The Wagga Wagga delegates were recognised at all of the above functions.

During the Sister City reception, I was presented with a decorative Nordlingen motif which I accepted on behalf of the city of Wagga Wagga. All delegates were also presented with a beer stein and a box of chocolates.

In return, I presented the City of Nordlingen with a piece of Aboriginal art work by Aunty Kath Withers as well as a special Wagga Wagga scarf for the wife of the Oberburgermeister as well as other Wagga Wagga memorabilia.

The facts concerning the festival are impressive:

The festival attracts between 70,000 and 90,000 people (depending on the weather):

1. Planning for the Festival takes two years

2. The budget for the Festival is $750,000 (Australian dollars)

3. The cost is covered by entrance fees and stall fees (there is no external funding)

4. Cost of a stall varies from $120 to $1500 (Australian dollars)

5. The total number of stalls including food stalls, exhibitors, traders and custom stalls this year was 208

All members of the official Wagga Wagga delegation (with the exception of the Mayor) paid their own way to Germany to attend the Festival. Wagga Wagga’s Sister City budget covered an economy return air fare for the Mayor plus three nights’ accommodation. The only other expense were two taxi fares.

The visit was a great opportunity to further the goodwill and international understanding between Wagga Wagga and Nordlingen. Over the past 50 years many hundreds of Wagga Wagga people have visited Nordlingen and in turn Wagga Wagga has hosted many hundreds of people from Nordlingen including members of bands and choirs.

During the visit I issued personal invitations to council staff along with many residents to travel to Wagga Wagga next October to attend our Fusion Festival. There was considerable interest and hopefully a number of visitors from our sister city will make the journey.

During the four days I had the opportunity to talk with council officials and community members about a formal visit to Nordlingen by a Wagga Wagga choir. Contact details have been obtained and will be passed on to interested Wagga Wagga choirs and or bands.

Of interest was the number of electric and hybrid vehicles on German roads. For many years now vehicles that don’t meet emission targets are prevented from travelling to certain centres, including the major cities such as Munich. It could only be a matter of time before such restrictions apply to Australia.

Financial Implications

N/A

Policy and Legislation

N/A

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Report submitted to the Ordinary Meeting of Council on Monday 11 November 2019. RP-1

Reports from Staff

RP-1 Performance Report - July 2018 to June 2019

Author: Serena Wallace

General Manager: Peter Thompson

Summary:

This report provides details of Council’s performance against the Combined Delivery Program and Operational Plan 2018/2019 as at June 2019.

Recommendation

That Council accept the Performance Reports against Council’s Combined Delivery Program and Operational Plan 2018/2019 as at June 2019.

Report

In accordance with the Integrated Planning and Reporting (IPR) framework, Council is required to report its progress against the Delivery Program on a biannual basis.

The attached reports are a summary of Council’s performance against the targets identified in the Combined Delivery Program and Operational Plan 2018/2019 as at June 2019.

The report includes performance against service targets as well as project progress information on all capital items.

Changes to the Performance Report

At the 9 September 2019 Council Meeting, the reports were deferred to enable further clarification and response to queries raised by Councillors.

Since the deferral of the Performance Report in September the following changes have been made to the document:

· Reformatting of the report for ease of reading and to reflect the Operational Plan

· Additional commentary to further clarify Council’s performance

· Integration of the operational and capital reports

· Updating of the project financial information to reflect the audited financial statements

Future Improvements

Council made changes to the 2019/2020 Combined Delivery Program and Operational Plan in order to better report to the community on service delivery and enhance transparency, however it is acknowledged that there are still changes to be made to further enhance Council’s performance reporting.

Key areas for improvements to be made over the next 12 months include:

· The development of more meaningful performance measures

· Defining the process and mechanism to capture data on Council’s performance

· Review of budgets to more accurately report the cost of services

· Implementation of a new corporate performance system

· Development of performance dashboards and executive summaries

· Improvements to project management reporting for monitoring of capital works progress.

Overall Performance

Operating Items Performance Report

Highlights

During the 2018/2019 financial year improvements on better informing our community was a focus. For the first time Council produced an online annual report increasing unique visitors to the reporting to our community page by 121%. There was also 23% growth in our social media audience.

The Customer Service team achieved 97% customer satisfaction through their bi-annual survey with the recent external customer service phone survey coming back at 100% satisfaction for the first time. The Customer service team have focused on trying to resolve customer enquires at first point of contact. The team take over 4,000 calls a month and the abandoned call rate has remained well under the industry standard of 6%.

During the year the City also welcomed 18 new events to the City including Mardi Gras, the Touch Football Carnival and the Canberra Raiders game.

Our cultural facilities also exceeded their target with the museum experiencing a 20% increase in visitation and the Library had over 18,000 participants attend programs held throughout the year.

Changes to the tree planting schedule saw 400 additional street trees planted this year with a total of 950 street trees planted.

Critical Items

Below is a summary of items identified as critical within the attached report and the associated commentary.

Operational Item	Comments	Target	Actual
Develop Land Acquisition and Disposal Policy	A draft Land Acquisition and Disposal Policy has been drafted and is awaiting executive review.	Completed	No
Develop Easement Policy	A separate Easement Policy was to be developed but this has now been included in the Land Acquisition and Disposal Policy.	Completed	No
Complete update of website information architecture	This task forms part of the RFT2019-39 Website Redevelopment tender that is currently out to market and therefore has not yet been completed, but is expected to be completed in the next financial year.	Completed	No
Improve and expand on services delivered through Council’s online presence	This objective is awaiting the outcome of the tender evaluation process for Council's website redevelopment.	Completed	No
Increase Bolton Park facility usage	Over the same period last year, Bolton Park maintained 15,000 users attending the facility despite the new Multi Purpose Stadium (MPS) opening (this is a 0% increase in annual usage). The new MPS had 10,335 users attend over the same period. If the stadiums were combined into one measurable indicator, there has been a 64% increase in the number of users between both facilities.	3%	0%
Maintain zero noncompliance notice rate for aerodrome safety	A non-conformance of security detection procedures was detected by the Department of Home affairs and an improvement issued. The Security contractor has completed training refreshers with the staff as a result.	0	1
Achieve an avoidable breach of accident/security incidence rate of zero at the airport	Remedial action plan and training implemented. Report submitted to the Department of Home Affairs.	0	1
Airport Business Plans endorsed	This project is on hold until the completion of the airport review.	Completed	No
Review of Airport Master Plan to create business opportunities for air and landside tenants complete	This project is on hold until the completion of the airport review.	Completed	No
Zero non-compliance at the Botanic Gardens Zoo	A Department of Primary Industries (DPI) Audit identified inadequacies in the external fencing of the facilities. This needs to be rectified within 12 months. A budget has been allocated for this in 2019/20 financial year.	0	1
Events and Visitor Economy Strategy review complete	The events Strategy is underway and a Councillor workshop scheduled for November 4 2019 that will then inform the completion of a Draft Events Strategy for Council consideration in the 2019/20 year.	Completed	No
Customer satisfaction with Wagga Wagga Art Gallery engagement activities	Customer satisfaction data for engagement activities was not captured over the period. Process are being put in place to capture this data in the future.	85%	-
Community satisfaction with art exhibitions and displays	Community satisfaction data for the period has not been captured. Processes are being developed to capture this data in the future.	85%	-
Audit high usage Council owned community centres and halls and identify barriers to access (DIAP 2.2)	The audit is ongoing. A scope of works for improvements will then be costed and presented to Council after the finalisation of the audit.	Completed	No
Review and implement the Pedestrian Access and Mobililty Plan and engineering guidelines in line with other relevant Council plans to increase connectivity across the City (DIAP 2.12)	This review will be undertaken over the next twelve months in consultation with the community and appropriate staff within other Directorates.	Completed	No
Complete the 2019 Development Control Plan (DCP)	The Local Strategic Planning Statement (LSPS) has been prioritised for completion. The DCP is being updated where required. A full rewrite is anticipated once the LSPS has been completed.	Completed	No
Complete Local Housing Strategy by June 2019	Changes in Planning Legislation require Council to first complete its Local Strategic Planning Statements (LSPS). Work on the Local Housing Strategy will commence in 2020.	Completed	No
Complete CBD Master Plan by June 2019	Insufficient funding available for the CBD Masterplan. Work on the CBD master plan will commence towards late 2019.	Completed	No
Complete Northern Growth Plan by December 2018	A gap analysis of the Northern Growth Plan identified the need to undertake noise and odour modelling. This resulted in a change in the boundaries of the study area and a variation to the overall project scope and associated time frame for completion. A draft has been received from the consultants and is currently being reviewed by staff and discussed with RMS and the Bomen Special Activation Precinct group.	Completed	No
Complete all programmed works for sealed roads	The reseal and asphalt programs have been completed, however the scheduled rehabilitation works for Lloyd Road were not completed due to drainage issues.	Completed	No
Budget expended for seal roads	There is remaining budget for the completion of Lloyd Road rehabilitation works which has been carried over to the 2019/20 financial year.	Completed	No
Increase Bill the sustainability trailer visits	To increase the usage of the trailer additional resources are required to cater for weekend and after hours events. The usage of the trailer is also limited in event attendance as it requires a large outdoor space.	20%	10%
Contamination rate in red bin	The contamination figure is inclusive of waste that should have gone in alternative bins. Contamination levels need to be addressed through education and compliance	10%	62%
Contamination in yellow bin	Contamination levels need to be addressed through education and compliance	8%	12%

Capital Works Performance Report

A report was put to Council on the 25 March 2019, resetting Council’s capital works program to a $48.1 million program with 39 capital projects moved from the 2018/2019 financial year to subsequent years.

A further report went to Council on 22 July 2019, requesting a further $4,984,596 be carried over to the 2019/2020 financial year.

The capital performance report has been updated to reflect these changes to the original delivery program adopted by Council.

Highlights

Some of the highlights from the 2018/2019 financial year include:

- Stage one of the Main City Levee

- The $9.2 million Multi-Purpose Stadium

- Two new sewer pump stations

- 45km of resealing and pavement renewal

- The Livvi’s Place inclusive playground at Bolton Park

- 2.2km upgrade of Byrnes Road

Critical Items

Below is a summary of projects identified as critical within the attached report and the associated commentary.

Project	Comments	Budget (FY)	Actuals (FY)	Phase
15088 - Old Narrandera Rd - 2nd Carriageway for 600m	Design Phase. 65% complete	$2197	$0.00	Initiation
15090 - Pine Gully Road - Bike Track	Design Phase. 80% complete	$30000	$750.00	Initiation
15091 - Pine Gully Rd - 2nd Carriageway for 1.2km	Design Phase. 69%complete	$13657	$31,034.47	Initiation
15172 - Estella - Neighbourhood Open Space Works		$31816	$17,136.35	Initiation
15226 - Upgrade Air-conditioning - Civic Centre (2nd floor)	This project is in execution stage and will continue over to the next financial	$17599	$43,402.36	Execution
19681 - Red Hill Road Upgrade - TT3	Project being designed, for construction to start in subsequent years.	$4501	$3,033.81	Initiation
19734 - Civic Centre Solar Upgrade	This project will be combined with all energy savings project (lighting and solar) with the consolidated budget and ran in parallel to be completed by the end of the 19/20 financial year.	$22016	$592.21	Initiation
70047 - GWMC - Construct Resource Recovery Centre	Design will take place in the 2018/2019 financial year with a forecast spend of $50,000 and construction should be completed by the 30/6/2020.	$50000	$1,149.10	Initiation
Project	Comments	Budget (FY)	Actuals (FY)	Phase
15088 - Old Narrandera Rd - 2nd Carriageway for 600m	Design Phase. 65% complete	$2197	$0.00	Initiation

The development of more sophisticated dashboards and performance reports are still being refined to inform Councillors and the community on progress, while assisting management in the delivery of a big program of works. It is envisaged that more mature project management reporting will be provided during the 2019/20 financial year to assist with monitoring the progress of the capital works program.

Financial Implications

N/A

Policy and Legislation

NSW Local Government Act 1993

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

N/A

Attachments

1 ⇨.

Performance Report 2018/2019 - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Monday 11 November 2019

RP-2

RP-2 Proposed Adoption of Council's Procurement and Disposal Policy - POL 110

Author: Natalie Te Pohe

Summary:

Council’s Procurement and Disposal Policy – POL 110 was revised and placed on public exhibition with no submissions received. It is now recommended that Council consider adopting the revised Policy with a minor amendment.

Recommendation

That Council:

a notes that there were no submissions received during the exhibition period for the revised Procurement and Disposal Policy – POL 110

b adopts the Procurement and Disposal Policy – POL 110 incorporating the recommended amendment outlined in this report

c notes that the recommended amendment is not considered to be substantial, and therefore will not require a further public exhibition period

d notes that further discussions will be held with Councillors at a workshop scheduled for 2 December in relation to options for implementing a Regional Procurement Preference Policy

Report

A report was presented to Council on 9 September 2019 proposing to review Council’s Procurement and Disposal Policy – POL 110, which resulted in the following resolution:

That Council:

a notes the recommendations from the Audit, Risk and Improvement Committee

b modifies section 2.3.1 Part N to reflect an exemption of up to $10,000 in line with Council’s Public Art Policy POL 109

c endorse the revised Procurement and Disposal Policy POL 110 and place on public exhibition for a period of 28 days commencing 14 September 2019 and concluding on 12 October 2019 and invite public submissions for a period of 42 days to 26 October

d receive a further report following the public exhibition and submission period:

i addressing any submission made in respect of the revised Procurement and Disposal Policy POL 110

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

e conduct a Councillor workshop and receive a further report at a meeting in January 2020 regarding the option of implementing a regional price preference policy

The revised Policy was placed on public exhibition with no submissions received, however officers are recommending a minor amendment based on conversations with Councillors on 9 September. It is proposed to modify the following paragraph contained within the Policy (noting that the amendment is highlighted in bold):

2.2.9 Purchasing from First Nations Businesses

Where possible, First Nations businesses are to be invited to quote for supplying goods and services under the Tender Threshold. A qualitative weighting may be offered in the evaluation of Quotations and Tenders to provide advantages to First Nations owned businesses, or businesses that demonstrate a high level of First Nations employment, and this will be considered in the context of Council adopting a Regional Procurement Preference Policy.

Making this modification will allow for a more holistic discussion during a workshop scheduled with Councillors on 2 December 2019 in relation to regional preference, and what this may incorporate for Wagga Wagga City Council moving forward. It should be noted that in 2018/19, Council procured 71.93% of its goods and services from businesses located in our regional area.

As an update to the previous Council report, part of the Procurement Improvement Program, Stage 2 is to implement an e‑Procurement solution. The requirements document prepared by the Working Group has now been finalised for the Request for Quotation process. It has been reviewed and is supported by the newly established Information Services Steering Committee and will be put to market in the next week or so.

A key element of implementing the e-Procurement solution will be an education program across Council, key stakeholders and the business sector.

The program will provide an outline of the local government procurement requirements, seek to better understand the challenges that businesses have with Council’s procurement activities; provide an overview of the new e-procurement solution and the opportunity for further training on how to complete RFQ/RFT documentation.

In conjunction with this, the Small Business Commissioner has recently launched a Local Procurement Toolkit Pilot that will run until 31 March 2020. Officers are attending a webinar on 30 October to understand the details of the pilot and determine whether it’s feasible to incorporate this into Stage 2 of the Procurement Improvement Program or if it’s a tool that may be delivered outside of the Program. An excerpt from the website outlines the following:

We are pleased to announce the launch of the Local Procurement Toolkit Pilot.

We invite your Council to join the Pilot which will run until 31 March 2020.

The Local Procurement Pilot provides tools to streamline tenders and to simplify requirements for small procurements.

The toolkit comprises ten resources to help Councils and their local small businesses do more business with each other. The tools include a guide ‘Doing Business with your local Council: A guide for small businesses. This is an easy to understand small business guide to walk through some tips and useful information. There are also some easy to use forms for small businesses to complete so they can present information about their business and be procurement ready.

In addition to small business facing resources, the Pilot has tools specifically for Councils including:

1. The Maturity Model- a road map for Councils to make it easier for local businesses to win more work;

2. Dashboard-an interactive insurance dashboard to simply calculate required levels of insurance cover;

3. Fact sheet-a best practice information sheet on local procurement strategies from research across leading Councils;

4. WHS questionnaire-to assess the risk associated with a procurement; and

5. Insurance Guide-a comprehensive guide on insurance for Council staff.

Further information in relation to the pilot will be provided as part of the Councillor workshop on 2 December.

Financial Implications

While the Policy has no direct financial implications, the next stage of the Procurement Improvement Program includes the sourcing of an e-Procurement solution for Council.

The budget for the e-Procurement solution was approved in the 2018/19 Long Term Financial Plan and will be funded on an annual basis from the IT Corporate Applications budget.

Policy and Legislation

Local Government Act 1993

Local Government (General) Regulation 2005

State Records Act 1998

Council’s Code of Conduct and the following Policies are relevant:

· POL 112 Conflict of Interests Policy

· POL 060 Delegations Policy

· POL 053 Corporate Purchase Card Policy

· POL 107 Gifts and Benefits Policy

· POL 101 Legislative Compliance Policy

· POL 079 Risk Management Policy

· POL 100 Fraud and Corruption Policy

· POL 109 Public Art Policy

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

This Policy will assist in ensuring that Council officers maintain appropriate procurement processes and achieve value for money outcomes that demonstrate to the community that its funds are being expended in an efficient and effective manner, therefore maintaining Council’s reputation.

Internal / External Consultation

The Procurement team has consulted with the Corporate Review Committee and Executive along with holding a Councillor workshop on 6 May 2019 with the following Councillors present:

· Mayor Greg Conkey

· Deputy Mayor Dallas Tout

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Vanessa Keenan

· Cr Rod Kendall

· Cr Kerry Pascoe

Feedback was provided by Councillors and has been incorporated into the revised Policy.

The Policy was presented to the Audit, Risk and Improvement Committee on 15 August 2019, and updated for the legislative and other minor amendments.

As indicated within the report, the e-Procurement solution will be the trigger for the next review of the Policy that will then include an education program. The education program will be more in-depth and include community meetings, stakeholder workshops, and one-on-one meetings.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Attachments

1 ⇩.

Procurement and Disposal Policy - POL 110

Report submitted to the Ordinary Meeting of Council on Monday 11 November 2019

RP-3

RP-3 PROPOSED LIGHT HORSE MEMORIAL

Author: Ben Creighton

Director: Michael Keys

Summary:

Council has received a request to support the construction of a statue to commemorate the history of the Light Horse in the Riverina. This report provides information on the proposal and support from stakeholders for this memorial.

Recommendation

That Council approve the construction of a Light Horse Memorial at the corner of Morrow Street and Ivan Jack Drive, with the Light Horse memorial committee responsible for raising the required funds for construction

Report

In July 2018 Council received a request from Dr Anne Flood to support the construction of a Light Horse statue (Attachment 1). Based on this correspondence staff over the past 12 months have had a number of discussions with Dr Flood and other community organisations.

Council has subsequently received several letters from relevant organisations on this proposal including a formal letter requesting approval for this development from the Light Horse Memorial Committee (Attachment 2). During the discussions the Wagga Wagga RSL Sub Branch was consulted and have provided their support in writing (Attachment 3).

The letter from the Light Horse memorial committee has indicated that the memorial will cost between $170,000 - $240,000 and anticipates that this funding will be raised over the next three (3) years from across the Riverina & South West Slopes through:

. Federal, State and Regional Council grants and other grants

. Federal and State elected members from the Riverina & South West Slopes

. RSL Sub Branches and Clubs in the region.

. Australian Light Horse Association

. Donations from Businesses

. Fund raising at Light Horse events and displays

. Donations from Rotary / Lions and other Clubs across the Region

. Events and presentations organised throughout the Region

. Individual donations

. Other sources

These letters do not request a funding commitment from Council.

Financial Implications

There is no current request for a capital contribution to this development. This council resolution is requesting approval from Council for the construction of a Light Horse Memorial, with all funding arranged by the Light Horse Committee.

Council officers suggest that if approved and once installed, the statue is anticipated to have minimal maintenance costs over the life of the asset due to the durable construction material that would be utilised.

Policy and Legislation

N/A

Link to Strategic Plan

Community Place and Identity

Objective: We are proud of where we live and our identity

Outcome: We value our heritage

Risk Management Issues for Council

The risks associated with implementing these projects relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of Council’s project management and contractor performance management systems.

Internal / External Consultation

Internal consultation was undertaken with the City Strategy and Park Operations divisions.

External Consultation was undertaken with the Light House Memorial Committee and Wagga Wagga RSL Sub Branch.

Attachments

1 ⇩.	Light Horse Memorial Request from community member
2 ⇩.	Light Horse Committee Correspondence
3 ⇩.	Wagga Wagga RSL Sub Branch Support Letter

Report submitted to the Ordinary Meeting of Council on Monday 11 November 2019

RP-4

RP-4 School Entrepreneur Program

Author: Dominic Kennedy

Director: Michael Keys

Summary:

Charles Sturt University (CSU) School of Business would like Council to sponsor and support their inaugural School Entrepreneur Program to be held in Wagga Wagga June 2020.

Recommendation

That Council:

a partner with Charles Sturt University to help deliver their 2020 CSU School Entrepreneur Program

b approve $2,000 to assist in running the program

Report

The aim of the School Entrepreneur Program is to provide high school students with an opportunity to experience first-hand what it takes to be an entrepreneur. This program was first introduced by CSU in Port Macquarie in September 2019. A report with the results of that program is attached.

How would it be delivered in Wagga Wagga?

All high schools within the Wagga Wagga LGA would be invited to participate in the program. Interested schools would form teams of 5-8 students – it is highly recommended that a teacher be involved for additional support and guidance.

Teams will be presented with a challenge that is currently being faced by the Wagga Wagga local government area. In Port Macquarie, the core challenge was for students to develop a business/solution that would draw and keep young people in the region, while providing employment for their future. However, the challenge can be anything of regional importance.

Throughout a five-day intensive program in June 2020, high school students would develop, reflect and refine all aspects of a business idea that addresses/solves the challenge. The program will involve presentations, interactive workshops and small group activities. Students will have the opportunity to develop skills in communication, critical thinking, problem solving and collaboration.

Port Macquarie results

· 65 students from five different schools participated

· Schools involved - St Joseph’s Regional College, Great Lakes College Tuncurry, MacKillop College, Heritage Christian School, and St Columba Anglican College.

· Participating high school students were in Years 9, 10 and 11.

· A pre and post-evaluation was conducted by the program team – see full report attached. Data from that evaluation revealed the following growth in student interest and confidence:

· +392.3% increase in Strong Confidence in persevering

· +300.0% increase in Strong Interest in marketing as a career or study area

· +269.2% increase in Strong Confidence to present ideas

· +178.9% increase in Strong Confidence in problem solving

· +166.7% increase in Strong Confidence in communicating through speaking, and

· +135.3% increase in Strong Confidence in being innovative and creative.

Below are links to some Port Macquarie media articles:

https://www.portnews.com.au/story/6362101/students-work-together-to-solve-real-world-regional-youth-issues/

https://www.portnews.com.au/story/6376465/students-hatch-plan-to-bring-more-young-people-to-the-hastings/?cs=12964#slide=8).

Potential Benefits for Wagga Wagga

· Providing stronger connections between student and the business community

· Local students would become more familiar with the CSU campus – if aware of what’s in their backyard, students may be more likely to study in Wagga Wagga

· Developing our local entrepreneurs

· Increasing confidence in students

· Potential to highlight complexity of solving social problems

Financial Implications

The attached letter from CSU dated 22 October 2019 requested a $10,000 Council contribution. Further discussions have been held between Council staff and CSU staff, and a co-investment of $2,000 towards the School Entrepreneur Program in 2020 has been agreed upon, subject to Council resolution. The proposed $2,000 contribution will be funded from Council’s Economic Development Events budget which has a $5,000 budget with $1,818 expended as at 5 November 2019.

Policy and Legislation

N/A

Link to Strategic Plan

Growing Economy

Objective: We have employment opportunities

Outcome: We have career opportunities

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Attachments

1 ⇩.	Background on the illuminate_nextgen Challenge (1)
2 ⇩.	School Entrepreneur Program
3 ⇩.	Port Mac program - final report
4 ⇩.	Wagga program budget

Report submitted to the Ordinary Meeting of Council on Monday 11 November 2019

RP-5

RP-5 Response to Questions/Business with Notice

Author: Scott Gray

General Manager: Peter Thompson

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

Recommendation

That Council receive and note the report.

Report

The following is in response to Questions/Business raised at the 28 October 2019 Ordinary Council meeting.

Councillor D Hayes requested an update on the review of the structure of the Traffic Committee following the Councillor workshop.

Response provided by the Commercial Operations Directorate

A Workshop was held with Councillors in August 2019. After that session a survey of Traffic Committee arrangements across other NSW local councils was undertaken. A report will be provided to the December Ordinary Meeting of Council which considers those responses and also the operation and membership of the current Local Traffic Committee. The report will address the four elements of the Notice of Motion in relation to Council’s approach to traffic-related matters, as they relate to each other.

Councillor R Kendall requested a brief summary on the reasons for shortening runway 1230 at the Wagga Wagga Airport and other possible actions to re-lengthen the runway.

Response provided by the Commercial Operations Directorate

When the Douglas Aerospace hangar was constructed, the threshold of Runway 12 had to be displaced to just short of Taxiway A as the Obstacle Limitation Surface and approach/departure slopes were fringed by the hangar. This displacement occurred more than 5 years ago. Council staff are currently investigating as to whether the threshold can be moved back to where it was originally located.

Councillor K Pascoe requested a response on the easement for the rising main from Equex to the Kooringal Treatment works and if that easement is going to be wide enough to possibly put a link for the waterline to Lake Albert.

Response provided by Commercial Operations Directorate

A response will be provided once staff have undertaken investigations relating to the potential cohabitation of the sewer and water main in the easement as the planned three metre easement, which was only for the sewer line, will not be sufficient.

Councillor K Pascoe requested that Council be prepared for fish management as a result of reducing water levels at Lake Albert.

Response provided by Commercial Operations Directorate

DPI NSW are monitoring waterways across the State to identify high risk areas for fish deaths and poor water quality to determine appropriate response actions for native fish protection. This includes relocating fish in priority areas to ensure recovery efforts. Lake Albert has been placed on a fish rescue database and DPI NSW will be assessing the level of priority compared to other waterways. Staff will advise of any notifications from DPI and liaise regarding any support that may be required of Council in response to any declining conditions.

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A