AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday

24 February 2020

AT 6:00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website:
www.wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 24 February 2020 at 6:00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager


WAGGA WAGGA CITY COUNCILLORS

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM


Reports submitted to the Ordinary Meeting of Council to be held on Monday 24 February 2020.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 24 February 2020

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 10 February 2020                              3

DECLARATIONS OF INTEREST                                                                                    3

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - ADULT LAYDOWN CHANGE FACILITIES ALONG NSW HIGHWAYS                                                                                                4

Reports from Staff

RP-1            Planning Proposal (LEP19/0007) to amend the minimum lot size for Lot 176, Tumbarumba Road, Ladysmith                                                  6

RP-2            Financial Performance Report as at 31 January 2020            12

RP-3            Section 356 Financial Assistance Requests - February 2020 28

RP-4            Proposed Telecommunications Tower Licence to the NSW Government Telecommunications Authority                                                    38

RP-5            Lloyd Road Rehabilitation - Additional Funding Request     46

RP-6            RESETTING OF CAPITAL WORKS PROGRAM FOR 2019/20 AND PROPOSED CAPITAL WORKS PROGRAM FOR 2021/30 LONG TERM FINANCIAL PLAN          54

RP-7            Response to Notice of Motion - Traffic Related Matters    66

RP-8            2019 Australian Local Government Women's Association Annual Conference                                                                                         72

RP-9            National General Assembly - Call for Motions                      74

RP-10          Councillor Induction and Professional Development Policy - POL 113                                                                                                                88

RP-11          WAGGA WAGGA CITY COUNCIL PARTICPATION IN MARDI GRAS 2020 99

RP-12          RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                         102    

QUESTIONS/BUSINESS WITH NOTICE                                                                     104

Confidential Reports

CONF-1       RFT2020-09 BOLTON PARK AMENITIES BUILDING DESIGN & CONSTRUCT     105

CONF-2       RFT2020-10 Provision of Internal Audit Services                    106

CONF-3       Proposed Internal Loan from Sewer Fund                              107

CONF-4       Proposed Write Off of Unrecoverable Debt owed to Council      108

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

 

CM-1              Ordinary Council Meeting - 10 February 2020       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 10 February 2020 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - Ordinary Council Meeting - 10 February 2020

109

 

 

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - ADULT LAYDOWN CHANGE FACILITIES ALONG NSW HIGHWAYS

Author:          Councillor Greg Conkey OAM

 

Summary:

An adult laydown facility is a purpose-built change facility that includes a height adjustable adult change table for community members living with a disability and their carers. These facilities effectively remove barriers for people living with disabilities who are away from their home and have specific changing needs. The purpose of this Notice of Motion is to write a letter to the State Government requesting they fund these facilities along NSW highways.

 

 

Recommendation

That Council write a letter to the NSW Minister for Families, Communities and Disability Services, the Minister for Transport and Roads and the Shadow Minister for Disability Inclusion, to call upon the State Government to fund adult laydown change facilities along NSW highways.

 

Report

In 2018 Council put a motion to the LGNSW Conference requesting they advocate for the provision of adult laydown facilities at regular intervals along the major highways. The response from the State Government was a no.

 

With the assistance of the State Government, Council has installed three of these facilities in town. Feedback has been very positive from community members requiring these facilities. The next step is to ensure that community members also have access to the same level of facilities when travelling around the state.

 

Financial Implications

N/A

Policy and Legislation

Wagga Wagga Code of Meeting Practice

Link to Strategic Plan

Safe and Healthy Community

Objective: We have access to health and support services that cater for all our needs

Outcome: We have services that support us

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-1

 

Reports from Staff

RP-1               Planning Proposal (LEP19/0007) to amend the minimum lot size for Lot 176, Tumbarumba Road, Ladysmith

Author:         Crystal Atkinson 

Director:       Michael Keys

         

 

Summary:

A report was presented to Council on 26 August 2019 recommending proceeding with a planning proposal to reduce the minimum lot size provisions of the Wagga Wagga Local Environmental Plan for Lot 176 Tumbarumba Road, Ladysmith. Council indicated support of the planning proposal and to seek Gateway Determination.

 

Council received a Gateway Determination from the NSW Department of Planning, Industry and Environment on 25 November 2019 to proceed with the above-mentioned planning proposal subject to public exhibition.

 

The purpose of the report is to provide feedback on the public consultation and submissions received. The report also requests adoption and gazettal of the Wagga Wagga Local Environmental Plan 2010.

 

 

Recommendation

That Council:

a       note the results of the exhibition period for planning proposal LEP19/0007

b       adopt planning proposal LEP19/0007 to amend the Wagga Wagga Local Environmental Plan 2010

c        gazette the plan and notify NSW Department of Planning, Industry and Environment of the decision

 

Applicant Details:

Submitted Proposal:

Amendment to Wagga Wagga Local Environmental Plan 2010 to reduce the minimum lot size from 200 hectares to 2 hectares for Lot 176 DP 257253, Tumbarumba Road, Ladysmith.

 

 

Applicant:

Christopher and Kendra Webber

 

 

Land Owners:

Christopher and Kendra Webber

 

 

Site and location

The subject site is located on the fringe of the Ladysmith village and is 2.44 hectares in size. The lot is currently zoned RU1 Primary Production but is not used for primary production purposes. The existing minimum lot size provisions for the site is 200 hectares. Immediately north of the subject lot is a 2.41 hectare lot with a dwelling and immediately south of the lot is a 1.59 hectare lot with a dwelling. To the west on the other side of Kyeamba Creek is a 40 hectare lot that forms part of a larger farm holding.

 

Report

The NSW Department of Planning, Industry and Environment issued a Gateway Determination for the planning proposal, which was previously presented to Council on 26 August 2019.

 

The planning proposal seeks to amend the minimum lot size for Lot 176 DP 257253, Tumbarumba Road, Ladysmith.

 

 

Gateway Determination

 

The NSW Department of Planning, Industry and Environment issued a Gateway Determination for the planning proposal subject to public exhibition and consultation with Department of Planning, Industry and Environment’s Environment, Energy and Science Group (Floodplain Management). A copy of the Gateway Determination is attached.

 

Financial Implications

In accordance with Council’s 2018/19 Fees and Charges, a Minor LEP Amendment (low complexity) application attracts an application fee of $7,500. The proponent has paid this fee. There are no requirements to amend the DCP, therefore, the $2,000 fee for such is not required.

 

Section 7.11 of the Environmental Planning and Assessment Act 1979 and the City of Wagga Wagga’s Section 94 Contributions Plan 2006-2019 / Levy Contributions Plan 2006 enables Council to levy contributions, where anticipated development will or is likely to increase demand for public facilities.

 

Section 64 of the Local Government Act 1993, Section 306 of the Water Management Act 2000 as well as the City of Wagga Wagga’s Development Servicing Plan for Stormwater 2007 and/or City of Wagga Wagga Development Servicing Plan for Sewerage 2013 enables Council to levy developer charges based on the increased demands that new development will have on sewer and/or stormwater.

 


 

The Section 7.11 and Section 64 contribution applies and will apply to any future development consent on the land. The proponent also can enter into a voluntary planning agreement, however at the time of this report, no request has been received to enter into an agreement.

Policy and Legislation

Environmental Planning and Assessment Act 1979

Wagga Wagga Local Environmental Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

An approval of the proposal may be subject to public scrutiny during the formal public consultation process and may put additional pressure on Council to review minimum lot sizes surrounding the villages.

Internal / External Consultation

The planning proposal was placed on public exhibition between 30 November 2019 and 31 January 2020 (inclusive) with engagement as per the table below:

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

x

 

 

x

 

 

 

 

x

 

 

The planning proposal and accompanying exhibition material were made available for viewing by the public on Council’s website and at Council’s Customer Service Counter in the Civic Centre between 30 November 2019 and 31 January 2020. Notices with factsheets were also provided to adjoining land owners.

 

During the public consultation period two submissions was received, one from Crown Land, Department of Planning, Industry and Environment and one from John Holland Rail (attached).

 


 

A summary of the submissions and Council Officer response is provided below.

 

Crown Land, Department of Planning, Industry and Environment

Submission

Officer Response

Whilst there is no objection to the proposed amendments, points to be considered include:

§ Any proposal to rezone land to permit new subdivision or land release where Crown Public roads will be required to provide access, Council must accept transfer of control before approving any such proposal, regardless of the number of lots to be serviced.

§ Any proposal to rezone land that presently relies on Crown Public road for access into the zone that permit a more intensive land use, Council must accept transfer of control of such roads before approving any such proposal to further develop the land.

§ Asset protection zones and perimeter access roads that are required as part of any bushfire protection scheme in any new subdivision must be located within the property of the private subdivision and not on any adjoining crown land.

§ Any proposed new subdivision areas where essential public infrastructure is required to service new subdivision should not propose to utilise any Crown Public reserves for that purpose.

§ Any proposed rezoning should not utilise Crown land as buffer areas for example bush fire hazard reduction zones, visual impact relief or open space to serve additional demands.

§ Urban zones should not be given to freehold lands at the expense of Crown land with potential urban use, Crown land with potential urban use should not be used as a public recreation or green space offset to intensified development on nearby freehold lands.

§ Crown reserve that have the potential to be developed outside their current purpose be favourable viewed in any rezoning proposals if the rezoning proposed is similar to existing zoning in the area to reflect highest and best use.

The planning proposal is intended to allow a dwelling to be built on an existing lot.

 

The lot has access to Tumbarumba Road and the use of Crown Land is not intended to facilitate the outcomes of this planning proposal.

John Holland Rail

Submission

Officer Response

§ No objection to the above Planning Proposal on the condition that Council must consider State Environmental Planning Policy (SEPP) (Infrastructure) 2007 and Development Near Rail Corridors and Busy Roads – Interim Guideline (2008) in its assessment of the planning proposal and its subsequent development applications.

Noted, the planning proposal will facilitate the development of one dwelling on site with access to Tumbarumba Road. Given the village context, it is not anticipated to impact on the road or rail.

 

Subsequent development applications will further consider impacts.

 

Attachments

 

1.

LEP19/0007 - Planning Proposal and Addendum - Provided under separate cover

 

2.

LEP19/0007 - Assessment Report - Provided under separate cover

 

3.

LEP19/0007 - Gateway Determination - Provided under separate cover

 

4.

LEP19/0007 - Previous report and minutes - Provided under separate cover

 

5.

LEP19/0007 - Submission - Crown Land - Provided under separate cover

 

6.

LEP19/0007 - Submission - John Holland Rail - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-2

 

RP-2               Financial Performance Report as at 31 January 2020

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report is for Council to consider and approve the proposed 2019/20 budget variations required to manage the 2019/20 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 January 2020.

 

 

Recommendation

That Council:

a       approve the Potential Projects outlined within the report to be included in the 2019/20 and 2020/21 Capital Works Delivery Program

b       approve the proposed 2019/20 budget variations for the month ended 31 January 2020 and note the forecasted balanced budget position presented

c        note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d       note the details of the external investments as at 31 January 2020 in accordance with section 625 of the Local Government Act 1993

 

Report

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 January 2020. Proposed budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of January when compared to budget. This is mainly due to a strong return from Council’s TCorp Long Term Growth fund, which returned 2.65% ($42,916) for the month.

 


 

Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 59% of approved budget, which is on budget for the end of January (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 83%.

 

OPERATING EXPENSES

Total operating expenditure is 57% of approved budget and is tracking within budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 15% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 35% of approved budget (including ‘Potential Projects’). Excluding ‘Potential Projects’ capital works budgets, the capital expenditure including commitments is 46% of approved budget.

 

Council’s Project Delivery Office (PMO) (in consultation with Council’s Finance section), have reviewed the 2019/20 capital project budgets with a report presented to Council (RP-6) regarding the reset of capital works budgets from 2019/20 into 2020/21 and future financial years.

 


 

CURRENT LONG TERM FINANCIAL PLAN – PROJECTED SURPLUS/ (DEFICIT) BUDGET POSITION

 

 


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2019 TO 31 JANUARY 2019

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2019/20

BUDGET ADJ
2019/20

APPROVED BUDGET
2019/20

YTD ACTUAL   EXCL COMMT'S 2019/20

COMMT'S 2019/20

YTD ACTUAL + COMMT'S
2019/20

YTD % OF BUD

Revenue 

Rates & Annual Charges

(69,736,893)

(63,636)

(69,800,529)

(40,625,790)

0

(40,625,790)

58%

User Charges & Fees

(28,440,057)

(39,500)

(28,479,557)

(16,230,130)

0

(16,230,130)

57%

Interest & Investment Revenue

(3,774,001)

0

(3,774,001)

(2,248,354)

0

(2,248,354)

60%

Other Revenues

(3,053,633)

(275,937)

(3,329,570)

(2,449,603)

0

(2,449,603)

74%

Operating Grants & Contributions

(14,280,296)

4,429,531

(9,850,766)

(5,900,889)

0

(5,900,889)

60%

Capital Grants & Contributions

(56,263,733)

1,251,606

(55,012,127)

(8,451,070)

0

(8,451,070)

15%

Total Revenue

(175,548,613)

5,302,064

(170,246,549)

(75,905,836)

0

(75,905,836)

45%

 

 

Expenses

 

Employee Benefits & On-Costs

46,012,119

(9,356)

46,002,763

25,879,832

78,034

25,957,866

56%

Borrowing Costs

3,587,823

(963,622)

2,624,202

1,437,195

0

1,437,195

55%

Materials & Contracts

32,357,210

10,140,901

42,498,111

18,956,301

6,736,013

25,692,314

60%

Depreciation & Amortisation

34,843,073

0

34,843,073

20,325,126

0

20,325,126

58%

Other Expenses

13,015,295

199,811

13,215,106

6,141,854

41,408

6,183,263

47%

Total Expenses

129,815,520

9,367,734

139,183,254

72,740,309

6,855,455

79,595,764

57%

 

 

Net Operating (Profit)/Loss

(45,733,093)

14,669,798

(31,063,295)

(3,165,527)

6,855,455

3,689,928

 

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

10,530,640

13,418,192

23,948,832

5,285,543

6,855,455

12,140,998

 

 

 

Capital / Reserve Movements

Capital Exp - Renewals

34,034,738

7,404,000

45,134,964

16,661,992

5,107,854

21,769,846

48%

Capital Exp - New Projects

42,696,132

4,850,534

47,546,666

5,360,818

15,409,400

20,770,218

44%

Capital Exp - Project Concepts

38,364,925

(1,688,046)

32,980,654

136,713

84,707

221,419

1%

Loan Repayments

3,380,744

(21,035)

3,359,708

1,972,101

0

1,972,101

59%

New Loan Borrowings

(21,222,532)

(7,228,983)

(28,451,515)

0

0

0

0%

Sale of Assets

(1,502,910)

(1,745,414)

(3,248,324)

(541,067)

0

(541,067)

17%

Net Movements Reserves

(15,174,931)

(16,240,854)

(31,415,785)

0

0

0

0%

Total Cap/Res Movements

80,576,166

(14,669,798)

65,906,368

23,590,557

20,601,960

44,192,517

 

 

 

ORIGINAL
BUDGET
2019/20

BUDGET ADJ
2019/20

APPROVED BUDGET
2019/20

YTD ACTUAL   EXCL COMMT'S 2019/20

COMMT'S 2019/20

YTD ACTUAL + COMMT'S
2019/20

YTD % OF BUD

Net Result after Depreciation

34,843,073

0

34,843,073

20,425,030

27,457,415

47,882,445

 

 

Add back Depreciation Expense

34,843,073

0

34,843,073

20,325,126

0

20,325,126

58%

 

Cash Budget (Surplus)/Deficit

0

0

0

99,904

27,457,415

27,557,319

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 




Revised Budget Result - Surplus/(Deficit)

$’000s

Original 2019/20 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget Variations for January 2020

$0

$0

$0

Proposed Revised Budget result for 31 January 2020

$0

 

The proposed Budget Variations to 31 January 2020 are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

Fav/ (Unfav)

4 – Community Place and Identity

 

Library Services Review

Riverina Science Festival

$40K

$4K

Library Council of NSW ($40K)

NSW State Library Grant ($4K)

Nil

Council has been advised that the 2019/20 NSW State Public Library Funding for the Library Subsidy and Local Priority Funding will be $44K higher than budgeted which will bring the budget to a total of $216K for the two programs. The Local Priority Funding will be utilised to address priorities identified in the Library Services Review and to coordinate the Annual Science Festival.

Estimated Completion: 30 June 2020

 

5 – The Environment

 

Alan Turner Depot Power Generator

$79K

Building Maintenance ($79K)

Nil

Additional funds were required for the supply and installation of a back up power generator at the Alan Turner Depot. The generator is connected to the depot main switchboard and will automatically operate to provide continuity of power in the event of a power outage from the grid. This will bring the total project budget to $142K.

It is proposed to fund the variation from existing Building Maintenance budgets.

Estimated Completion: Job Completed

 

Funding Transfer between Gregadoo Road Improvement project and Lake Albert Road Stage 2 project

($329K)

Roads to Recovery Grant funding / Fit for the Future Reserve: $329K

Nil

Due to the requirement to fully spend Roads to Recovery (R2R) grant funding by 30 June 2020, it is proposed to reallocate the $329K R2R funding currently on the Gregadoo Road Improvement project, to the recently completed Lake Albert Road Stage 2 project. The $329K Fit for the Future funding currently allocated on the Lake Albert Road Stage 2 project will then be reallocated to the Gregadoo Road Improvement project, which due to delays with required land acquisitions, may not be fully expended by the R2R 30 June 2020 deadline.

 

SURPLUS/(DEFICIT)

$0K

 

The Potential Projects is a list of adopted Capital Works projects which have not been included in the 2019/20 Delivery Program for the following reason(s):

 

-  Capacity and resourcing constraints

-  Project description and scope not fully defined

-  External funding to be determined

 

The following projects are now considered to meet the necessary requirements to be included in the Capital Works Delivery Program:

 

Capital Works Project

Prior Years

2019/20

Budget

2020/21 Budget

Total Project Budget

Gobbagombalin Stormwater Infrastructure

$0

$1,800,000

$800,000

$2,600,000

SPS33 Gobbagombalin North New Assets (NB: includes Rising Main, Trunk Main and Pump Station)

$33,135

$533,432

$238,433

$805,000

 

 


 

Current Restrictions

 

 

RESERVES SUMMARY

31 JANUARY 2020

 

CLOSING BALANCE 2018/19

ADOPTED RESERVE TRANSFERS 2019/20

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 20.1.2020

PROPOSED CHANGES for Council Resolution

REVISED BALANCE

 

 

 

 

 

 

Externally Restricted

 

 

 

 

 

Developer Contributions - Section 7.11

(23,836,289)

3,427,074

(2,950,291)

 

(23,359,506)

Developer Contributions - Section 7.12

97,487

(32,500)

154,012

 

218,999

Developer Contributions – S/Water DSP S64

(6,551,347)

2,579,329

(320,101)

 

(4,292,118)

Sewer Fund

(31,115,819)

155,636

1,447,467

 

(29,512,716)

Solid Waste

(21,521,767)

2,164,970

1,553,683

 

(17,803,113)

Specific Purpose Grants

(4,044,299)

0

4,044,299

 

0

SRV Levee

(3,853,286)

(3,211)

78,000

 

(3,778,497)

Stormwater Levy

(3,699,109)

2,758,808

574,006

 

(366,295)

Total Externally Restricted

(94,524,428)

11,050,106

4,581,075

0

(78,893,247)

 

 

Internally Restricted

 

Airport

(442,321)

(522,440)

15,919

(948,842)

Art Gallery 

(33,971)

(6,865)

0

(40,836)

Ashmont Community Facility

(7,500)

(1,500)

0

(9,000)

Bridge Replacement 

(601,972)

0

(601,972)

CBD Carparking Facilities^

(884,968)

110,302

847,098

72,432

CCTV 

(84,476)

18,000

0

(66,476)

Cemetery Perpetual 

(107,717)

(133,730)

16,519

(224,928)

Cemetery 

(448,951)

110,164

0

(338,787)

Civic Theatre Operating 

(125,471)

8,327

29,240

(87,904)

Civic Theatre Technical Infrastructure 

(82,706)

10,000

65,000

(7,706)

Civil Projects 

(155,883)

24,000

(10,133)

(142,016)

Community Amenities 

(76,763)

(214,928)

25,000

(266,691)

Community Works 

(86,412)

(32,217)

63,020

 

(55,609)

Council Election 

(343,408)

(83,163)

0

(426,571)

Economic Development 

(500,000)

(80,000)

0

(580,000)

Emergency Events 

(191,160)

(50,000)

90,420

 

(150,740)

Employee Leave Entitlements

(3,585,224)

 

0

 

(3,585,224)

Environmental Conservation 

(115,206)

 

(42,725)

 

(157,931)

Estella Community Centre 

(230,992)

 

0

 

(230,992)

Family Day Care 

(245,192)

93,442

0

 

(151,750)

Fit for the Future*

(1,785,102)

266,703

1,577,494

 

59,096

Generic Projects Saving

(816,377)

20,000

31,130

 

(765,248)

Glenfield Community Centre 

(21,704)

(2,000)

0

 

(23,704)

Grants Commission 

(5,256,259)

 

5,256,259

 

0

Grassroots Cricket 

(70,992)

 

0

 

(70,992)

Gravel Pit Restoration 

(797,002)

 

3,546

 

(793,456)


 

 


 

RESERVES SUMMARY

 

31 JANUARY 2020

 

CLOSING BALANCE 2018/19

ADOPTED RESERVE TRANSFERS 2019/20

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 20.1.2020

PROPOSED CHANGES for Council Resolution

REVISED BALANCE

Gurwood Street Property 

(50,454)

 

0

 

(50,454)

Hampden Bridge

(107,198)

 

107,198

 

0

Information Services

(775,938)

(222,792)

222,315

 

(776,415)

Infrastructure Replacement 

(335,497)

(30,192)

0

 

(365,689)

Insurance Variations 

(100,246)

 

0

 

(100,246)

Internal Loans 

(660,754)

260,962

398,554

 

(1,238)

Lake Albert Improvements 

(28,338)

(21,515)

(158,608)

 

(208,461)

LEP Preparation 

(2,667)

 

0

 

(2,667)

Livestock Marketing Centre 

(3,311,635)

972,792

(121,861)

 

(2,460,703)

Museum Acquisitions 

(39,378)

 

0

 

(39,378)

Oasis Building Renewal 

(320,759)

65,000

28,529

 

(227,230)

Oasis Plant 

(1,239,132)

857,486

6,937

 

(374,709)

Office Equipment/Building Projects

(159,030)

 

156,530

 

(2,500)

Parks & Recreation Projects

(206,102)

30,148

75,954

 

(100,000)

Planning Legals

0

(40,000)

0

 

(40,000)

Plant Replacement 

(3,550,033)

660,253

1,055,919

 

(1,833,861)

Playground Equipment Replacement 

(95,290)

(165,727)

0

 

(261,017)

Project Carryovers 

(2,453,184)

518,327

1,934,858

 

0

Public Art 

(198,922)

30,300

80,594

 

(88,028)

Robertson Oval Redevelopment 

(92,151)

 

0

 

(92,151)

Senior Citizens Centre 

(17,627)

(2,000)

0

 

(19,627)

Sister Cities 

(46,328)

(10,000)

0

 

(56,328)

Sporting Event Attraction

(169,421)

 

110,000

 

(59,421)

Sporting Event Operational

(100,000)

 

0

 

(100,000)

Stormwater Drainage 

(158,242)

(100,000)

0

 

(258,242)

Strategic Real Property 

0

 

(395,000)

 

(395,000)

Street Lighting Replacement 

(56,549)

 

43,288

 

(13,261)

Subdivision Tree Planting 

(702,868)

(20,000)

90,000

 

(632,868)

Sustainable Energy 

(527,244)

389,333

37,732

 

(100,179)

Unexpended External Loans 

(431,337)

 

431,337

 

0

Workers Compensation 

(93,251)

 

(133,461)

 

(226,712)

Total Internally Restricted

(33,127,305)

2,706,471

11,938,601

0

(18,482,234)

 

 

 

 

 

 

Total Restricted

(127,651,734)

13,756,577

16,519,676

0

(97,375,480)

 

 

 

 

 

 

Total Unrestricted

(5,725,794)

0

0

0

(5,725,794)

 

 

 

 

 

 

Total Cash, Cash Equivalents and Investments

(133,377,528)

13,756,577

16,519,676

0

(103,101,274)

 

*The Fit for the Future Reserve is showing a proposed deficit for the 2019/20 closing balance. This is due to the interim funding transferred from this reserve in 2018/19 for the Bomen land acquisitions which will be paid back from the Sewer Reserve once Ministerial approval is finalised.

 

^ The CBD Carparking Facilities Reserve is showing a proposed deficit for the 2019/20 closing balance. This is due to funding being allocated in 2019/20 for projects which have since been identified for carryover to 2020/21 for delivery which will be presented to Council as part of the Capital Works Reset Report. If the Report recommendations are adopted, $105K will be allocated back to the Reserve in 2019/20 resulting in a positive 2019/20 closing balance.


 

Investment Summary as at 31 January 2020

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution

Rating

Closing Balance
Invested
31/12/2019
$

Closing Balance
Invested
31/01/2020
$

January
EOM
Current Yield
%

January
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Short Term Deposits

 

 

 

 

 

 

 

 

AMP

BBB+

2,000,000

2,000,000

2.10%

1.45%

2/12/2019

1/06/2020

6

AMP

BBB+

1,000,000

1,000,000

2.00%

0.72%

13/11/2019

11/05/2020

6

AMP

BBB+

1,000,000

1,000,000

2.10%

0.72%

2/12/2019

1/06/2020

6

MyState

BBB

1,000,000

1,000,000

2.75%

0.72%

1/04/2019

1/04/2020

12

NAB

AA-

1,000,000

1,000,000

1.67%

0.72%

28/08/2019

28/02/2020

6

ICBC

A

1,000,000

1,000,000

1.67%

0.72%

29/08/2019

28/08/2020

12

NAB

AA-

2,000,000

2,000,000

1.65%

1.45%

30/08/2019

6/03/2020

6

Macquarie Bank

A+

2,000,000

2,000,000

1.75%

1.45%

2/09/2019

2/03/2020

6

NAB

AA-

1,000,000

1,000,000

1.70%

0.72%

10/09/2019

11/05/2020

8

Total Short Term Deposits

 

12,000,000

12,000,000

1.91%

8.69%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

1,146,326

255,734

0.75%

0.19%

N/A

N/A

N/A

CBA

AA-

1,409,593

1,523,952

0.75%

1.10%

N/A

N/A

N/A

CBA

AA-

14,947,574

11,971,261

1.60%

8.67%

N/A

N/A

N/A

Total At Call Accounts

 

17,503,492

13,750,948

1.49%

9.96%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.72%

5/06/2017

6/06/2022

60

BOQ

BBB+

2,000,000

2,000,000

3.10%

1.45%

7/07/2017

7/07/2020

36

AMP

BBB+

2,000,000

2,000,000

3.00%

1.45%

2/08/2018

3/02/2020

18

Rabobank

A+

1,000,000

1,000,000

3.20%

0.72%

25/08/2016

25/08/2021

60

Westpac

AA-

3,000,000

3,000,000

1.99%

2.17%

10/03/2017

10/03/2022

60

Auswide

BBB

2,000,000

2,000,000

2.95%

1.45%

5/10/2018

6/10/2020

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.45%

3/01/2018

4/01/2022

48

ING Bank

A

1,000,000

0

0.00%

0.00%

5/01/2018

6/01/2020

24

Police Credit Union

NR

2,000,000

2,000,000

3.05%

1.45%

29/10/2018

29/10/2020

24

Australian Military Bank

BBB+

1,000,000

1,000,000

2.95%

0.72%

29/05/2018

29/05/2020

24

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.72%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

3.02%

1.45%

28/06/2018

28/06/2021

36

Westpac

AA-

2,000,000

2,000,000

2.88%

1.45%

28/06/2018

29/06/2020

24

ING Bank

A

2,000,000

2,000,000

2.86%

1.45%

16/08/2018

17/08/2020

24

BOQ

BBB+

3,000,000

3,000,000

3.25%

2.17%

28/08/2018

29/08/2022

48

ING Bank

A

3,000,000

3,000,000

2.85%

2.17%

30/08/2018

14/09/2020

24

P&N Bank

BBB

1,000,000

1,000,000

3.10%

0.72%

16/10/2018

18/10/2021

36

Westpac

AA-

2,000,000

2,000,000

3.05%

1.45%

13/11/2018

15/11/2021

36

Police Credit Union

NR

1,000,000

1,000,000

3.07%

0.72%

20/11/2018

20/11/2020

24

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.72%

20/11/2018

21/11/2022

48

ING Bank

A

2,000,000

2,000,000

2.93%

1.45%

29/11/2018

30/11/2020

24

NAB

AA-

2,000,000

2,000,000

3.01%

1.45%

30/11/2018

30/11/2021

36

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.72%

30/11/2018

30/11/2022

48

CUA

BBB

2,000,000

2,000,000

3.02%

1.45%

5/12/2018

7/12/2020

24

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.45%

8/02/2019

8/02/2022

36

ING Bank

A

1,000,000

1,000,000

2.82%

0.72%

22/02/2019

22/02/2021

24

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.45%

23/04/2019

26/04/2022

36

Institution

Rating

Closing Balance
Invested
31/12/2019
$

Closing Balance
Invested
31/01/2020
$

January
EOM
Current Yield
%

January
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.72%

22/05/2019

23/05/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.72%

8/07/2019

10/07/2023

48

Judo Bank

NR

1,000,000

1,000,000

2.30%

0.72%

16/07/2019

16/07/2021

24

Auswide

BBB

1,000,000

1,000,000

1.95%

0.72%

12/08/2019

12/08/2022

36

Judo Bank

NR

1,000,000

1,000,000

2.15%

0.72%

20/08/2019

19/08/2021

24

Australian Military Bank

BBB+

1,000,000

1,000,000

1.76%

0.72%

20/08/2019

20/08/2021

24

Judo Bank

NR

1,000,000

1,000,000

1.90%

0.72%

10/09/2019

9/09/2022

36

Auswide

BBB

1,000,000

1,000,000

1.72%

0.72%

3/10/2019

4/10/2022

36

ICBC

A

2,000,000

2,000,000

2.03%

1.45%

6/11/2019

6/11/2024

60

ICBC

A

2,000,000

2,000,000

1.83%

1.45%

28/11/2019

28/11/2024

60

Judo Bank

NR

1,000,000

1,000,000

2.20%

0.72%

5/12/2019

3/12/2021

24

ICBC

A

0

1,000,000

1.75%

0.72%

6/01/2020

8/01/2024

48

Total Medium Term Deposits

 

60,000,000

60,000,000

2.74%

43.47%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

AMP

BBB+

1,003,883

1,006,441

BBSW + 135

0.73%

24/05/2016

24/05/2021

60

Suncorp-Metway

A+

1,009,894

1,011,883

BBSW + 97

0.73%

16/08/2017

16/08/2022

60

Westpac

AA-

2,016,953

0

0.00%

0.00%

30/10/2017

27/10/2022

60

ME Bank

BBB

1,510,881

0

0.00%

0.00%

9/11/2017

9/11/2020

36

NAB

AA-

2,015,711

2,020,687

BBSW + 80

1.46%

10/11/2017

10/02/2023

63

ANZ

AA-

1,512,853

0

0.00%

0.00%

18/01/2018

18/01/2023

60

Bendigo-Adelaide

BBB+

504,597

503,179

BBSW + 105

0.36%

25/01/2018

25/01/2023

60

Newcastle Permanent

BBB

1,518,177

1,524,292

BBSW + 140

1.10%

6/02/2018

6/02/2023

60

Westpac

AA-

2,012,790

2,019,854

BBSW + 83

1.46%

6/03/2018

6/03/2023

60

UBS

A+

2,008,853

2,015,214

BBSW + 90

1.46%

8/03/2018

8/03/2023

60

Heritage Bank

BBB+

1,408,422

1,411,425

BBSW + 123

1.02%

29/03/2018

29/03/2021

36

ME Bank

BBB

1,615,414

1,610,205

BBSW + 127

1.17%

17/04/2018

16/04/2021

36

ANZ

AA-

2,022,670

2,028,216

BBSW + 90

1.47%

9/05/2018

9/05/2023

60

NAB

AA-

2,020,960

2,026,898

BBSW + 90

1.47%

16/05/2018

16/05/2023

60

CBA

AA-

2,023,992

2,030,222

BBSW + 93

1.47%

16/08/2018

16/08/2023

60

Bank Australia

BBB

755,755

757,199

BBSW + 130

0.55%

30/08/2018

30/08/2021

36

CUA

BBB

605,516

606,602

BBSW + 125

0.44%

6/09/2018

6/09/2021

36

AMP

BBB+

1,498,267

1,501,885

BBSW + 108

1.09%

10/09/2018

10/09/2021

36

NAB

AA-

2,018,843

2,025,383

BBSW + 93

1.47%

26/09/2018

26/09/2023

60

Bendigo-Adelaide

BBB+

1,009,156

1,006,169

BBSW + 101

0.73%

19/10/2018

19/01/2022

39

CBA

AA-

3,066,290

3,057,630

BBSW + 113

2.22%

11/01/2019

11/01/2024

60

Westpac

AA-

3,062,406

3,056,403

BBSW + 114

2.21%

24/01/2019

24/04/2024

63

ANZ

AA-

2,549,092

2,554,660

BBSW + 110

1.85%

8/02/2019

8/02/2024

60

NAB

AA-

2,031,243

2,035,781

BBSW + 104

1.47%

26/02/2019

26/02/2024

60

Bank of China Australia

A

1,510,411

1,506,774

BBSW + 100

1.09%

17/04/2019

17/10/2022

42

Westpac

AA-

2,521,890

2,528,245

BBSW + 88

1.83%

16/05/2019

16/08/2024

63

Suncorp-Metway

A+

1,249,203

1,248,637

BBSW + 78

0.90%

30/07/2019

30/07/2024

60

ANZ

AA-

2,008,629

2,012,360

BBSW + 77

1.46%

29/08/2019

29/08/2024

60

HSBC

AA-

2,499,844

2,506,635

BBSW + 83

1.82%

27/09/2019

27/09/2024

60

Bank Australia

BBB

1,502,048

1,504,832

BBSW + 90

1.09%

2/12/2019

2/12/2022

36

ANZ

AA-

0

1,503,750

BBSW + 76

1.09%

16/01/2020

16/01/2025

60

NAB

AA-

0

2,004,972

BBSW + 77

1.45%

21/01/2020

21/01/2025

60

Total Floating Rate Notes - Senior Debt

 

52,094,642

50,626,432

 

36.68%

 

 

 

Institution

Rating

Closing Balance
Invested
31/12/2019
$

Closing Balance
Invested
31/01/2020
$

January
EOM
Current Yield
%

January
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,618,323

1,661,239

2.65%

1.20%

17/03/2014

1/01/2025

129

Total Managed Funds

 

1,618,323

1,661,239

2.65%

1.20%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

143,216,457

138,038,618

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

2,836,855

4,100,277

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

140,379,602

133,938,341

 

 

 

 

 

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 52% of the portfolio across a broad range of counterparties. Cash equates to 10%, with Floating Rate Notes (FRNs) around 37% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits except for the “BBB” rated category. This over allocation to the “BBB” rated category is the result of number of recent credit rating movements including the downgrade of AMP Bank in August 2019 (from A- to BBB+) and Australian Military Bank receiving a formal credit rating in late November 2019 (from NR to BBB+). Over the January month, Councils overall total portfolio balance reduced, which also attributed to the continued slight overweight position.

 

Overall, these movements have resulted in a marginal over exposure of 0.46%, or $640K, in this category at 31 January 2020. It should be noted that Council redeemed a $2M term deposit on maturity with AMP Bank (BBB+) in early February that has rectified this overweight position.

 

Council’s credit quality limits are outlined in the below table and Rating Allocation chart.

 

 

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased from the previous month’s balance, down from $140.4M to $133.9M. This is reflective of a number of large contract payments being made during the month.

 

 

Monthly Investment Movements

 

Redemptions/Sales – Council redeemed/sold the following investment securities during January 2020:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

ING Bank Term Deposit

$1M

2 years

2.80%

This term deposit was redeemed on maturity and funds were reinvested in a new 5-year term deposit with ICBC (see below).

Westpac Floating Rate Note

$2M

5 years

BBSW + 81bps

This floating rate note was sold prior to maturity, with funds reinvested in a new 5-year NAB floating rate note (see below). Council recognised a capital gain of $10,960.

ANZ Bank Floating Rate Note

$1.5M

5 years

BBSW + 77bps

This floating rate note was sold prior to maturity, with funds reinvested in a new 5-year ANZ floating rate note (see below). Council recognised a capital gain of $7,155.

ME Bank Floating Rate Note

$1.5M

3 years

BBSW + 125bps

This floating rate note was sold prior to maturity. Council recognised a capital gain of $7,125.

 

New Investments – Council purchased the following investment securities during January 2020:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

ICBC Term Deposit

$1M

4 years

1.75%

The ICBC rate of 1.75% compared favourably to the rest of the market for this investment term. This term was chosen to allow Council to lock in an attractive longer-term rate, given the likelihood of another interest rate cut.

ANZ Bank Floating Rate Note

$1.5M

5 years

BBSW + 76bps

Council’s independent Financial Advisor advised this Floating Rate Note represented good value.

NAB Floating Rate Note

$2M

5 years

BBSW + 77bps

Council’s independent Financial Advisor advised this Floating Rate Note represented good value.

 

Rollovers – Council did not rollover any investment securities during January 2020.

 

Monthly Investment Performance

 

Interest/growth/capital gains for the month totalled $362,490, which compares favourably with the budget for the period of $298,250, outperforming budget for the month by $64,240.

 

Council’s outperformance of budget for January was mainly due to a strong return from Councils TCorp Long Term Growth fund, which returned 2.65% (or $42,916) for the month as domestic equities rallied, including the S&P ASX 200 Index gaining 5.0% for the month.

 

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 3.00%, continue to anchor Council’s portfolio performance. It should be noted that Councils investment portfolio includes 17 investments yielding 3.00% or above. As these investments mature, it is inevitable that they will be reinvested at lower prevailing rates. To reduce this reinvestment risk, Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (1.40%), Council’s investment portfolio returned 2.64% (annualised) for January. Cash and At-Call accounts returned 1.56% (annualised) for this period. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Councils investment portfolio has returned 2.76%, outperforming the AusBond Bank Bill index by 1.36%.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

 

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 29 April 2019.

 

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-3

 

RP-3               Section 356 Financial Assistance Requests - February 2020

Author:         Craig Katsoolis 

Director:       Natalie Te Pohe

         

 

Summary:

Five Section 356 financial assistance requests have been received for Council’s consideration at the 24 February 2020 Ordinary Council Meeting.

 

 

Recommendation

That Council:

a       in accordance with Section 356 of the Local Government Act 1993, provide financial assistance to the following:

i         Wagga Basketball Association - $116 (Request 1)

ii        Wagga Mardi Gras - $625 (Request 2)

iii       Wagga Seventh Day Adventist Church - $480 (Request 3)

iv       Southern Cross Austero -$95 (Request 4)

v        Department of Communities and Justice $1,812 (Request 5)

b       note the remaining budget available for financial assistance requests for the 2019/2020 financial year

 

Report

Five Section 356 financial assistance requests have been received for the 24 February 2020 Ordinary Council meeting, which are noted below for Council’s consideration:

 

1.      Wagga Basketball Association – Fund Raiser for the family of the Late Mr Samuel McPaul - $116

 

Mr Zac Maloney, a coach with the Wagga Basketball Association has written to Council requesting a fee waiver for the use of the Bolton Park Stadium Courts to conduct a Basketball Clinic as a fund raiser for the Late Mr Samuel McPaul.

 

Mr McPaul, a volunteer firefighter died on 30 December 2019 whilst fighting the Green Valley blaze in Jingellic. Mr McPaul had played representative basketball in the Wagga area.

 

The above request aligns with Council’s Strategic Plan “We are active community members – Objective: We recognise we all have a role to play”.

 

2.      Wagga Mardi Gras - $625

 

The Event Organiser for the Wagga Mardi Gras has written to Council (see attached letter) requesting Council’s consideration for the provision of financial assistance by waiving the hire fees for the use of the Bolton Park carpark on 14 March 2020 ($95); Victory Memorial Gardens on Saturday 14 March 2020 ($375); and the Victory Memorial Gardens on 15 March 2020 ($155), bringing the total fee waiver request to $625.

 

The Wagga Mardi Gras Festival was awarded $20,000 by Council at its Ordinary meeting held the 23 September 2019 – Council Officer’s Report CONF-4 Major Events, Festivals and Film Sponsorship. It may be considered that the financial contribution and the in-kind support is adequate, and that no fees should be waived, however given the success of the event, and the relatively minor amount, it is recommended that the fee waiver be provided for this year.

 

Council’s Visitor Economy & Events Coordinator notes:

 

“The funds requested are to be used to help grow the event form a 1 day to a 3-day event. There was no request for a fee waiver as part of this however there was additional in-kind support through the provision of marquees, toilet cleaning, pickets and parawebbing.”

 

The above request aligns with Council’s Strategic Plan “Community Place & Identity – Objective: We are proud of where we live and our identity”.

 

Given the relatively small amount requested in terms of the overall revenue budget of approximately $325,000 for 2019/2020 Parks and Sports ground hire it is proposed that the request be absorbed from within the Parks Cost Centre budget.

 

3.      Wagga Seventh Day Adventist Church - $480

 

The Wagga Seventh Day Adventist Church has written to Council (see attached letter) requesting Council’s consideration for the provision of financial assistance by waiving the hire fees for the use of the Senior Citizen Centre rooms to deliver an 8-week community education program.

 

The Church advises in their attached letter:

 

“Last year a team of trained volunteers from the Wagga Seventh Day Adventist Church delivered 2x Nedley Depression & Anxiety Recovery Program in the Wagga community. This is an eight-week community education program on raising awareness and causes of depression and anxiety; and practical lifestyle changes and steps to overcome and treat the illness.

 

Thanks to Council generosity the Program was held at the Glenfield Community Centre and SCC. Both Programs were very successfully received by the community.

 

This year we would like again to deliver the Nedley Depression & Anxiety Recovery Program at the SCC from 24/2 to 11/5/2020 and would like to request for the booking fee waived.”

 

Council donated $408.50 to the Wagga Wagga Seventh Day Adventist Church at its meeting held on the 26 November 2018 for the Nedley Depression and Anxiety Program to be held at the Glenfield Community Centre in 2019.

 

The above request aligns with Council’s Strategic Plan “Safe & Healthy Community – Objective: We have services that support us”.

 

Given the relatively small amount requested it is proposed that the request be absorbed from within the Community Services Cost Centre budget.

 

4.      Southern Cross Austero - $95

 

Southern Cross Austero have written to Council (see attached letter) requesting Council’s consideration for the provision of financial assistance by waiving the hire fees for the use of the Victory Memorial Gardens on Easter Saturday to host the Triple M Easter Egg Hunt.

 

Southern Cross Austero expect approximately 1,000 people to attend the above community event.

 

 The above request aligns with Council’s Strategic Plan “Community Place and Identity – Objective: We have opportunities to connect with others”.

 

5.      Department of Communities and Justice $1,812

 

The Senior Project Officer of the Place Plans Unit (Department of Communities and Justice) – Murrumbidgee-Wagga Wagga, Albury and Griffith has in their attached letter requested Council’s consideration for the provision of a small truck and driver to assist with a Clean-up day to be held in Kooringal on 4 March 2020.

 

The writer notes:

 

“As you are aware, the Department of Communities and Justice (DCJ), Housing – Place Plan unit lead a community clean up in the Tolland Housing Estate late last year. The day exceeded all expectations with the following amount of rubbish removed from the estate;

 

·    13.42 tonnes of rubbish

·    42 mattresses

·    2.23 tonne of scrap metal

·    34 tyres

 

Many residents that live in social housing estates have limited means to access waste removal options, events like this are certainly appreciated by the community and this was echoed throughout the day. On behalf of DCJ, I would like to extend our appreciation to the Wagga Wagga City Council for their ongoing support and commitment to the community of Tolland to ensure that the day was successful.

 

The DCJ Place Plan Team are planning to hold another Community Clean-up Day on the 4th March 2020 in the Kooringal social housing estate. Similarly to the Tolland Clean-up day, we will providing large skip bins placed around the suburb and a BBQ throughout the day.

 

We are seeking Council’s support for the following;

 

·    A small truck and a driver to assist the community to get their bulky items to the skip bins.

·    Tip fees waived for the removal of rubbish and mattresses.

·    Approval to place a skip bin on each of the following privately owned properties

 

The provision of the above Plant and Day Labour assistance has been costed at approximately $512.

 

An estimate of 50 mattresses is proposed at a cost of $26.00 per mattress to be received at the Gregadoo Waste Management Centre. The cost of the mattress disposal would be 50 at $26 each = $1,300.00

 

The Department will cover the cost of the skip bins and associated waste disposal costs.

 

It is proposed that Council support the above event by contributing the above assistance funded from Council’s Waste Management Operations budget which can absorb the above costs. 

 

The above request aligns with Council’s Strategic Plan “The Environment – Objective: We are proactive with our waste management”.

 

It is noted that Council at its Ordinary meeting held on 25 November 2019 resolved to provided similar assistance as requested above for a highly successful Tolland Community Clean-up day held on the 6 December 2019.

 

Financial Implications

The Section 356 financial assistance budget for the 2019/2020 financial year is $48,123.50, of which $39,907 is already committed in the adopted 2019/2020 Delivery and Operational Plan.

 

Section 356 Financial Assistance Budget Summary

Unallocated balance of S356 fee waiver financial assistance budget 2019/2020

$2,544.50

 

1)  Wagga Basketball Association

$116.00

 

2)  Wagga Mardi Gras Festival - $625

Funded from the Parks Open Space Cost Centre Budget

 

3)  Wagga Seven Day Adventist Church - $480

Funded from the Community Services Cost Centre Budget

 

4)  Southern Cross Austero

$ 95.00

 

5)  Department of Communities and Justice $1,812

Funded from the Solid Waste Operating budget

 

Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2019/2020 Financial Year

$2,333.50

 

 

Policy and Legislation

Section 356 of the Local Government Act 1993

 

Council’s Financial Assistance Policy – POL 078

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

No risk management issues identified.

Internal / External Consultation

Relevant internal stakeholders were consulted with the assessment of these requests.

 

Attachments

 

1.

Section 356 Financial  Assistance Request - Wagga Basketball Association

 

2.

Section 356 Financial Assistance Request - Wagga Mardi Gras

 

3.

Section 356 Financial Assistance Request - Wagga Seventh Day Adventist Church

 

4.

Section 356 Financial Assistance Request - Southern Cross Austero

 

5.

Section 356 Financial Assistance Request - Department of Communties and Justice

 

  


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-4

 

RP-4               Proposed Telecommunications Tower Licence to the NSW Government Telecommunications Authority

Author:         Dianne Wright 

Director:       Michael Keys

         

 

Summary:

This report concerns the granting of a licence over Crown Land managed by Council.

 

 

Recommendation

That Council:

a       enter into a licence agreement with the NSW Government Telecommunications Authority as follows;

i         Property – Mount Flakney tower (Lot 7300 DP 1157647

ii        Duration – twenty years comprising four consecutive five year agreements

iii       Initial Annual Rental: $4,060

b       delegate authority to the General Manager or their delegate to complete and execute any necessary documents on behalf of the Council

c        authorise the affixing of Council’s common seal to all relevant documents as required

 

Report

Council is the licensee of a telecommunications tower located on Crown Land at Mount Flakney. The tower licence attracts an annual licence fee of $8,120 (in FY 2019/2020) and is used by Council for two-way radio communications and Rural Fire Services (RFS) communications.

 

Visionstream Australia Pty Ltd have been engaged by the NSW Telco Authority to manage the “Critical Communication Enhancement Program”. This program integrates multiple radio communications networks used by emergency services and other government agencies into a new shared network known as the Government Radio Network.

 

Visionstream have identified the Mount Flakney tower as being a suitable candidate for the Government Radio Network. Accordingly, Visionstream have approached Council regarding the establishment of a licence to permit co-location of their telecommunications infrastructure on the tower.

 

Costs to upgrade the tower to a suitable standard to carry the new infrastructure are estimated at $69,500. These costs will be borne by the NSW Telco Authority. Changes to the tower will not require the removal of Council infrastructure, interfere with existing Council infrastructure, or impact the ability of Council to add telecommunications infrastructure in the future.

 

The licence offer from Visionstream is for a total of twenty years comprising four consecutive five year licence agreements at an initial annual rental of $1,602.84 including GST. The rate proposed represents 25% of the 2018/19 annual licence rent of $6,411 recommended by the Independent Pricing and Revenue Tribunals NSW (IPART) for the budget funded sector. Visionstream argue that the investment required to allow use of the tower, and community benefit derived from the Government Radio Network merits consideration of the discounted rate.

 

Whilst some community benefit is acknowledged through development of the Government Radio Network, upgrading the asset will also result in additional costs for Council through accounting for depreciation.

 

The recommended rental of $4,060 per annum including GST comprises 50% of Council’s annual licence fee. This will go to offset some of Council’s costs in maintaining and depreciating the tower which is considered a fair and reasonable imposition on the State of NSW. The rent is to be adjusted each year to 50% of the IPART recommended rate applying to Council (standard licence in low density area).

 

As licensee of the tower Council is required to obtain consent from Crown Lands for grant of the licence. This consent has already been obtained by Visionstream on Council’s behalf.

 

Councils Information Technology Division has reviewed the proposed upgrade and is supportive of the upgrade and licence proposal.

Financial Implications

Councils annual licence fee for the tower is $8,120 (GST exclusive). The proposed licence fee partially offsets this sum.

 

Job number: 15067

Policy and Legislation

Crown Land Management Act 2016

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We are responsive to emergencies

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Council’s Corporate Services Directorate – Information Services

NSW Crown Lands

 

Attachments

 

1.

NSW Government - Communication Licence Fact Sheet

 

  


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-4

 







Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-5

 

RP-5               Lloyd Road Rehabilitation - Additional Funding Request

Author:         Sylvester Otieno 

Director:       Caroline Angel

         

 

Summary:

This report outlines the issues encountered in rehabilitation of Lloyd Road, and the steps taken to resolve the issues.

 

 

Recommendation

That Council:

a       receives and notes the contents of this report

b       approve the budget variation/s as detailed in the Financial Implications section of the report

 

Report

Background

Lloyd Road was designed for reconstruction in the 2018/19 financial year and it is to be completed in two stages (Stage 1 – 1.4km and Stage 2 – 1.1km). The design comprised new road pavement and associated drainage works. The new pavement comprises a subbase, base and seal. The existing road pavement will be retained to act as the subgrade. Drainage was designed for 10% AEP and included widening and deepening of existing table drains, construction of new trickle-flow piped drainage and replacement of culverts. The proposed vertical geometry of the road is nominally 200-300mm above the existing road seal, with several short sections cutting into the existing road pavement to meet sight distance requirements. This approach was taken to enable access during overland flooding, to prevent traffic safety risks resulting from aquaplaning, and to protect the pavement from damage due to moisture saturation.

 

Construction on Stage 1 began in January 2019 and was scheduled for completion by June 2019.

 

The Problem

During construction of drainage works for Stage 1, a local resident raised an issue in regard to the road design. He was concerned that the new raised road level would increase flooding in his property. To investigate this concern, an independent consultant was engaged to review the proposed design with regard to possible drainage impacts on abutting properties and to ensure properties were not adversely affected. In the meantime, all site work ceased pending completion of the review. The review took longer than expected so a temporary seal was constructed on the road to keep it serviceable and safe for traffic.

 

The Solution

The design review was to investigate the possible impacts on properties as a result of the proposed works, and any additional changes if required to reduce impacts, in relation to both 10% and 1% AEP overland flow events. The inclusion of the 1% AEP consideration (over and above the original design scope) meant that additional drainage design scenarios needed to be included within the review process to ensure that properties were not adversely affected by either storm event. Design scenarios centred upon combinations of options including increased culvert capacities, enlarged table drains beside the road, and water conveyance through private property to Stringybark Creek.

 

The software package used by the consultants to interrogate the proposed road design, and other scenarios, in relation to the 10% and 1% AEP storm events was Tuflow. Tuflow outputs are attached which show overland flow patterns for both 10% and 1% AEP storm events for the existing condition and also the revised proposed design.

 

The design scenario which provided best protection to properties has been selected and the additional work required to protect properties has been identified.

 

The additional work required includes widening and deepening of the table drain on both sides of Lloyd road, additional culverts across Plumpton Road and Mallee Road, formed bunding to better direct stormwater flow, and an open drainage channel from Plumpton Road to Stringybark Creek across private property. Council is in the process of negotiating with landowners to enable design and construction of the channel.  All the additional works are estimated to cost $370,000, which includes land acquisition costs. The current allocated funding for this project is $1,560,000, which increases the estimated cost of the project to $1,930,000 in total.

 

Financial Implications

The Lloyd Road Rehabilitation project has a current project budget of $1,560,000 funded via the Pavement Rehabilitation recurrent program. The $1,560,000 budget currently comprises:

 

·    $704,808 – Materials

·    $397,488 – Labour

·    $396,396 – Plant Hire

·    $61,308 - Services

 

As at 11 February 2020, $74,260 has been expended.

 

The additional $370,000 is proposed to be funded from the Stormwater Levy Reserve, which has current capacity. Other stormwater projects are allocated in future years with project timings based on the highest priority project at the time.

 

In addition to the current project budget of $1,560,000, a number of works have been completed in prior financial years. Total project budgets and expenditure for this project is outlined in the below table.

 

FY

Budget

Actual Expenditure

Work Completed

2019/20

$1,560,000

$74,260

Drainage re-modelling and design, temporary seal

2018/19

$872,837

$872,837

Design, drainage as per original design, subgrade and subbase roadworks for 500m

2017/18

$2,152

$2,152

Design

2016/17

$57,520

$57,520

Design

 

Job Number: 17714

Policy and Legislation

Local Government Act 1993

WWCC Engineering Guidelines for Subdivisions

 

Link to Strategic Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We have complete and accessible transport networks, building infrastructure, improving road travel reliability, ensure on-time running for public transport

 

Risk Management Issues for Council

·        Additional consultation with residents will take place in relation to the project

·        Operational risks include weather delays, unforeseen services and potentially poor ground conditions which could ultimately contribute to delays and increased costs associated with delivering the project

·        Legal risks Council include Council being held liable for any damages to underground infrastructure, and damage to private property due to flooding

·        WHS risks will be managed on site

·        Traffic risks will be managed using an elaborate TMP, work at night and diversions

·        Noise impacts on sleeping residents will need to be managed accordingly

 

Internal / External Consultation

Engagement has been undertaken with landowners in relation to easements.

 

Further consultation will be taken with residents on Lloyd Road on the recommencement of works. A letter box drop along with social media updates and an article in the Council News.

 

Council Staff have spoken to Councillors individually and provided them with an update.

 

Attachments

 

1.

Lloyd Road - Additional Works Estimate

 

2.

Lloyd Road - Predevelopment 1% ARI

 

3.

Lloyd Road - Predevelopment 10% ARI

 

4.

Lloyd Road - Proposed Construction 1% ARI

 

5.

Lloyd Road - Proposed Construction 10% ARI

 

  


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-5

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-5

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-5

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-5

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-5

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-6

 

RP-6               RESETTING OF CAPITAL WORKS PROGRAM FOR 2019/20 AND PROPOSED CAPITAL WORKS PROGRAM FOR 2021/30 LONG TERM FINANCIAL PLAN

Director:       Caroline Angel

         

Summary:

This report is for Council to consider and approve the Reset Capital Works Program for 2019/20 and the proposed Long Term Financial Plan Capital Works Program for 2021/30.

 

 

Recommendation

That Council:

a       note the contents of the report

b       approve the reset Capital Works Program for 2019/20, including the proposed budget variations

c        approve the proposed Capital Works Program for 2020/21, including the proposed adjustments to the 2021/30 Long Term Financial Plan

 

Report

The current approved Capital Works Program for delivery in the 2019/20 financial year is $92.6M (original approved $73.4M), which comprises of $71M in one off capital and $21.6M in recurrent projects. The increase to the capital works program from $73.4M up to $92.6M is due to carry overs, budget variations and potential new projects (such as the taxiway) being added throughout the year.

 

Based on quarterly review of the budget in Oct 2019, a significant value of projects ($45M) were still in planning phase and about $12.4M of recurrent projects were still in initiation phase (as these were programmed to be done in later months).

 

Some of the bottlenecks identified were:

 

·    Projects were significantly under budget – This required extra time for planning and Procurement.

·    Tenders being non-conforming requiring negotiation with contractors to meet the project budget. This also prohibited works to be implemented in stages (as previously planned) for fear of running out of budget to complete whole scope.

·    Easement and Land Acquisitions not resolved and/or taking longer to be resolved due to dependency on private owners and other government agencies.

·    Support Departments under resourced – Delay for DA approvals, Construction Certificates & REF thereby projects taking longer to put on procurement.

·    Projects not ready for delivery – Projects taking longer for planning due to lack of maturity in development of concepts and scope changes, design issues, easement/ environment issues, DA approval delays etc.

 

 

 

 

The actual YTD figures (for 149 projects) as of Jan 2020 are:

·    Budget: $92.7M

·    Actuals: $21.8M

·    Commitments: $20.5M

 

Meetings were organised in Nov/Dec 2019 with the business owners/project sponsors, finance department and project delivery team to review the current status of the delivery program and forecast an achievable delivery budget for 2019/20 along with forward planning for 2020/21 and the 2021/30 Long Term Financial Plan. Focus was on resource availability, completion deadlines for high priority grants funded projects, recurrent projects and strategic projects to better serve the community giving preference to alternate delivery options like Design and Construct, which could speed up the procurement process.

 

Based on the outcomes of these meetings, the 2019/20 Capital Works Program is proposed to be reset to $70.77M which comprises of $49.09M in one off capital works and $21.68M in recurrent projects.

 

The breakdown of the proposed reset program as per department is as follows:

 

·    Regional Activation Department

       One off Capital Works: $8.23 M

       Recurrent Works: $0.4M

·    Corporate Services Department

       One off Capital Works: $0.1M

       Recurrent Works: $6.99M

·    Community Department

       One off Capital Works: $1.11M

       Recurrent Works: $0.04M

·    Commercial Operations Department

       One off Capital Works: $39.65M

       Recurrent Works: $14.24M

 

The list of projects in the reset 2019/20 Capital Works Program is included in the attachment.

 

The proposed budget for the 2020/21 Capital Works Program is $83.67M, which comprises of $66.28M in one off capital works and $17.39M in recurrent projects. These projects comprise of grant funded projects with completion deadlines within the financial year, recurrent projects and projects in execution from preceding year.

 

The breakdown of the Capital Works Program for 2020/21 as per department is as follows:

 

·    Regional Activation Department

       One off Capital Works: $16.25M

       Recurrent Works: $0.82M

·    Corporate Services Department

       One off Capital Works: $0.00M

       Recurrent Works: $4.84M

·    Community Department

       One off Capital Works: $3.17M

       Recurrent Works: $0.04M

·    Commercial Operations Department

       One off Capital Works: $46.87M

       Recurrent Works: $11.69M

 

The list of projects in the proposed 2020/21 Capital Works Program and 2021/30 Long Term Financial Plan is also included in the attachment.

 

Notes:

·    The reset of the delivery program for 2019/20 and forward planning for 2020/21 was done based on meetings held in Nov/Dec 2019 and the current status of projects could have changed since, due to projects taking longer in design or tenders not awarded due to projects being in negotiation.

·    The budgets forecast for major projects was considering adherence to the funding deadlines, thereby projects could not be phased to later years. As such four major projects have a budget of $42.87M for delivery in 2020/21; these are:

Ø RIFL - $23.44M

Ø Active Travel - $ 8.7M

Ø Pomingalarna Cycling Complex - $5.73M

Ø Riverside Stage 2 - $5M

·    The realisation of the forecast delivery program is dependent on all business owners and department project delivery resources adhering to their forecast commitments.

 

Financial Implications

The current Capital Works Program for delivery in 2019/20 is $92.6M.

 

The proposed Capital Works Program for delivery in 2019/20 after reset is $70.77M - this figure excludes the movement from Potential Projects to Delivery Program for the Gobbagombalin Stormwater and Sewer projects noted in RP-4 for Council’s consideration.

 

Hence, $21.83M will be transferred to successive years based on their priorities for completion and available project delivery resources. Accordingly, the proposed budget for the 2020/21 Capital Works Program is $83.67M.

 

These projects in 2019/20 and 2020/21 comprise of high priority grant funded projects, recurrent projects, projects in execution from preceding year and projects regarded as high priority by the respective business owners; and have a delivery resource assigned or there is a resource being recruited to manage the project.

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy


 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

The identified risk associated with the budget reset is that community expectations are not met with regard to completed capital works.

 

For projects externally funded, the client will have to be advised of the revised project schedules and milestone submission dates will have to be updated.

Internal / External Consultation

The budget reset and forward planning has been undertaken in consultation with the business owners, project resources and the finance directorate. External community engagement is required to inform with regard to the reset and proposed Capital Work Program for 2019/20 and 2020/21 respectively.

 

Consultation has taken place with Councillors at workshop held 17 February 2020, where the Councillors were advised on the quarterly status and bottlenecks prohibiting the realisation of the full delivery program.

 

The councillors in attendance were:

·    Councillor Greg Conkey OAM

·    Councillor Yvonne Braid

·    Councillor Dan Hayes

·    Councillor Rod Kendall

·    Councillor Dallas Tout

 

Attachments  

 

1.

Proposed Reset Capital Works Program - Long Term Financial Plan

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-6

 









Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020

RP-7

 

RP-7               Response to Notice of Motion - Traffic Related Matters

Author:         Peter Ross 

Director:       Caroline Angel

         

 

Summary:

At its Ordinary Meeting on 29 January 2019, Council resolved in relation to a Notice of Motion from Councillor Hayes to request a report to look at models to improve its approach to traffic related matters.

 

The Notice of Motion was concerned with the current approach to addressing traffic management issues.

 

With the influx of planning and development proposals expected and general traffic matters, consideration should be given to establishing a separate committee to assist and guide the Local Traffic Committee (LTC) and Council in their decision-making process.

 

 

Recommendation

That Council:

a       acknowledge its resolution, from the Ordinary Meeting on 29 January 2019, to improve its approach on traffic related matters

b       establish a separate committee for the above purpose in accordance with NSW Roads Act 1993 subject to:

i         a workshop being held amongst relevant Council staff and RMS representative to:

·        nominate members and formalise the structure of the committee

·        discuss committee and member responsibilities

·        assign reporting protocols

·        schedule meetings dependent on LTC meeting schedule and meeting formats to review planning and development proposals

·        establish referral timeframes for general LTC matters

·        establish anticipated turnaround period for non – LTC matters

c        receive a further report outlining the consensus of the Workshop and a draft Terms of Reference for the Committee

 

Report

At the Ordinary Meeting of Council on 29 January 2019, Council resolved the following:

 

That Council requests a report to look at models to improve the approach by Wagga Wagga City Council in relation to traffic related matters, with a focus on, but not limited to the following:

a       a proactive approach

b       improve pathways and ability for the community members to request matters to be examined

c        utilise the existing Traffic Committee as an expert technical advisory group only

d       clear pathways for decision making

Background

 

Council is a Roads Authority defined under the Roads Act 1993 (NSW) with certain functions that are not conferred to councils by the legislation, and which relate to the regulation of traffic and the use of prescribed traffic control devices.

 

The Local Traffic Committee is a technical review committee only that provides recommendations to Council on local traffic matters referred to it. These matters must relate to prescribed traffic control devices and traffic control facilities. The Local Traffic Committee has no decision- making powers.

 

Committee composition

 

Council held a Workshop with Councillors in August 2019 which focussed on one aspect of the Notice of Motion, namely the operation and composition of the Local Traffic Committee (LTC). Roads and Maritime Services (RMS) representatives were present at that Workshop and provided an overview of the functions of RMS that are delegated to councils in addition to the process for Council implementation of LTC recommendations.

 

The Local Traffic Committee is not a committee of Council as defined in the Local Government Act 1993. By way of background, Council must operate within a guideline document, ‘A guide for the delegation to councils for the regulation of traffic’, produced by the Roads and Traffic Authority (RTA) (now RMS). That guide specifies the membership of the LTC, as consisting of the following:

 

·    one representative of Council (may be a Councillor or a Council officer)

·    one representative of the NSW Police

·    one representative of RMS

·    the local State Member of Parliament (MP) or their nominee

·    additional informal (non-voting) advisors – as required for specific items

 

At the workshop it was considered there was merit in reviewing the membership of the current LTC. Given the very specific and technical nature of the committee there was support for the Council representative being a Council staff member from the applicable area of Council.

 

As part of End of Term feedback Council staff will be reviewing the Council Committee structure and will include any other feedback received on the LTC in the review of the Committee structures for the new term of Council.

 

Benchmarking

 

Following the Councillor Workshop, further consultation and benchmarking was undertaken with over 30 NSW Councils (Regional and Metropolitan) in regards options to manage matters outside the scope of the LTC with the following feedback received.

 

The following councils only have an LTC to manage traffic matters in their Local Government Area. Matters that fall outside the scope of the LTC are managed operationally by Council Officers in consultation with other agencies such as RMS. Where matters fall outside Council officer delegations, matters are reported to Council for determination.

 

Hornsby Shire Council

Blacktown City Council

Penrith City Council

Edward River Council

Wingecarribee Shire Council

Tweed Shire Council

Moree Plains Shire Council

Leeton Shire Council

Albury City Council

Upper Lachlan Shire Council

Glen Innes Secern Council

Inner West Council

Armidale Regional Council

Canterbury Bankstown Council

Port Stephens Council

Hay Shire Council

Clarence Valley Council

Bathurst Regional Council

Liverpool Plains Shire Council

Eurobodalla Shire Council

Liverpool City Council

Narrabri Shire Council

North Sydney Council

Wollondilly Shire Council

The Hills Shire Council

Randwick City Council

 

 

A number of councils as listed below have the LTC with an additional committee. Majority of these committees are not solely related to traffic matters. Advice received from a significant number of councils strongly advised against the formation of a separate committee to protect the LTC responsibilities. Once again it should be noted that the LTC is only a technical advisory committee and has no responsibilities in relation to strategic traffic management issues.

 

Liverpool City Council

LTC Renamed Pedestrian, Active Transport and Traffic Committee to include pedestrian and active transport item.

Wentworth Shire Council

Roads and Road Safety Committee - Roads to recovery, possible funding opportunities, asset updates and road safety matters.

Bega Valley Shire Council

Traffic Development Advisory Committee –Traffic matters relating to proposed developments.

Shellharbour City Council

Development Advisory Committee - Traffic Issues related to development in the City.

Sutherland Shire Council

Consultative Traffic Forum - delegation to GM/Director to approve changes to prescribes traffic control devices

Shoalhaven City Council

Strategy and Assets Committee

Griffith City Council

Transport Committee - Aerodrome & Airport, Transport & Logistics

Sydney City Council

Local pedestrian, cycling and traffic calming Committee.

Transport, Heritage and Planning Committee

 


 

The proposal discussed at the Workshop was initially supported by the majority of attendees based on advice received from other Councils.

 

It is noted here that the formation of a separate committee is not intended to impact on the performance and responsibilities of the LTC, rather to develop a system to assist and facilitate the LTC and Council in their respective advisory and decision-making roles from a strategic perspective.

 

It is proposed to form a separate strategic committee to holistically assess traffic and transport related impacts from major developments in accordance with the objectives of Wagga Wagga Community Strategic Plan 2040.

 

Council is currently undergoing rapid development which is anticipated to continue into the foreseeable future. The LTC’s responsibility as an advisory body makes recommendations to Council on a wide range of traffic matters, including planning and development proposals and general traffic matters raised by the community. It is noted here that general matters that are of non - technical nature have in the past been reported to the LTC thereby increasing the volume of workload and responsibilities of the LTC.

 

With the influx of planning and development proposals expected together with general traffic matters, it is apparent that the LTC may not have sufficient resources to assess matters efficiently and within the required timeframes. Decisions taken by Council on traffic matters relies heavily on the LTC’s recommendation.

 

Currently, there is no committee established to particularly assess and recommend on traffic impacts arising from developmental growth or change in land use. Whilst the LTC may make recommendations to Council on rezoning and development traffic issues, a coordinated approach to assess and report on the impacts of current and future proposals does not exist.

 

LTC meetings are held four times in a calendar year - once every quarter.

 

From a planning perspective, it is Council’s responsibility to strategically plan its road and transport infrastructure to meet the objectives of the Community Strategic Plan 2040.  It becomes increasingly necessary to establish a robust and efficient system to assist the LTC in its assessment and reporting responsibilities to guide Council in its decision making process.

 

It is therefore recommended that a separate strategic committee be established to assist the LTC and Council in its advisory and decision making processes.

 

The objectives of forming a separate strategic committee are as follows:

 

·    To streamline and expedite the LTC and Council reporting processes

·    To ensure informed decision are made on planning and developmental proposals with regard to traffic and road related infrastructure

·    To guide and support Council’s Strategic Forward Planning instrument and Community Strategic Plan 2040

 

To achieve the above objectives, it is proposed to establish the strategic committee as an advisory body to the LTC and Council.

 

 

The main responsibilities of the Committee are to be as follows:

 

·    Review and assess developer/consultant traffic impact reports and plans for rezoning and development applications.

·    Report findings of the assessment to LTC which is to form part of its recommendations to Council

·    Review general traffic matters raised by the community and refer matters that are of technical in nature to LTC and/or where it is considered LTC advice is vital.

·    Respond to non-technical LTC matters and “triage” community traffic management issues.

 

Details relating to the formation of the committee are as follows:

 

Name of Committee:

 

City Traffic Planning Committee (CTPC)

 

Members

 

The CTPC is to consist of 4 members:

 

·    One Councillor representative

·    One representative of Council’s Commercial Operations Department

·    One representative of Council’s Town Planning Department

·    One representative of Council’s Regional Activation Department

·    Other members as required

 

Where a development application impacts directly or indirectly on a Federal, State or Regional Road, no decision is to be taken by the Committee without the prior consent of the appropriate Road Authority (e.g. RMS). For developments that have a major impact on the local (Council) road infrastructure, it is advised to seek RMS approval prior to arriving at a decision.

 

Meetings

 

LTC meetings are held four times in a calendar year - once every quarter. In relation to development applications, following lodgement, Council has 25 days to request additional information for a planning or development proposal and 40 days to make a final decision. After 40 days the applicant can take Council to court for a deemed refusal. The introduction of the new committee will minimise the probability of this occurring.

 

In view of the above and expected foreseeable growth, consideration should be given to increasing the frequency of LTC meetings to meet to expedite application processing timeframes.

 

It is expected that CTPC meetings will be held on a “need” basis and such meetings are to be scheduled to provide sufficient time to submit an assessment report to the LTC 4 weeks prior to the latter meetings. Referral on genal traffic matters to the LTC is to be made on an ongoing basis.

 


 

Financial Implications

N/A

Policy and Legislation

A guide for the delegation to councils for the regulation of traffic (RMS)

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020.                                                      RP-8

 

RP-8               2019 Australian Local Government Women's Association Annual Conference

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

Endorse representation and appointment of a Councillor to attend the ALGWA Conference in Shellharbour from Thursday 26 to Saturday 28 March 2020.

 

 

Recommendation

That Council:

a       consider Council representation at the 2020 Annual Australian Local Government Women’s Association (ALGWA) Conference to be held from Thursday 26 to Saturday 28 March 2020 in Shellharbour

b       appoint one Councillor as Council’s delegate to attend the ALGWA Conference

 

Report

The Australian Local Government Women’s Association (ALGWA) NSW, is the State’s peak representative body for women who are in any way involved or interested in local government. The group aims to promote gender equality within Councils for both elected representatives and staff and encourages women to embrace challenges and be the best version of themselves.

 

The annual conference is an opportunity to come together and engage in learning and networking that will assist in personal and professional development. Council has participated in the ALGWA Annual Conference since 2008. The theme of the 2020 ALGWA Annual Conference is ‘Woman in the know, Grow’.

 

The 2020 Conference is scheduled to be held in Shellharbour from Thursday 26 to Saturday 28 March 2020. The conference details and the program is available via the Shellharbour City Council website.

 

Financial Implications

The registration cost per delegate is $980. Transport, Accommodation and incidentals estimated at approximately $500 per delegate additional to the registration costs, bringing the total estimated cost for this conference to $1,480.

 

The Conference and associated costs will be funded from the Councillors’ Conference budget, which has a budget allocation of $20,000 for 2019/20 with $12,919 currently expended as at 18 February 2020, leaving a budget remaining of $7,081.

 

Included in this Council meeting business papers is another report which also recommends utilising the Councillors’ Conference budget to fund another conference.

 

$ 7,081 – Councillors’ Conference remaining budget available

($1,480) – Total estimated cost as per RP-8 Report

($5,200) – Total estimated cost for two delegates as per RP-9 Report

$    401 – estimated remaining budget after endorsement of the 2 reports

Policy and Legislation

POL 025 Payment of Expenses and Provision of Facilities to Councillors

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 


Report submitted to the Ordinary Meeting of Council on Monday 24 February 2020.                                                      RP-9

 

RP-9               National General Assembly - Call for Motions

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

Summary:

Endorsement of the Mayor’s attendance at the 2020 National General Assembly of Local Government Annual Conference as outlined in the report.

 

Consideration and endorsement of Motion’s to be submitted to the Australian Local Government Association for the 2020 National General Assembly of the Local Government under this year’s theme, “Working Together for our Communities”.

 

 

Recommendation

That Council:

a       endorse submitting a motion/s to the National General Assembly of Local Government Annual Conference on 14 to 17 June 2020

b       nominate one Councillor and one alternate Councillor to attend the conference with the Mayor