AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday

22 February 2021

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website:
www.wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 22 February 2021 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 22 February 2021.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 22 February 2021

ORDER OF BUSINESS:

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 8 February 2021                                2

DECLARATIONS OF INTEREST                                                                                    2

Motions Of Which Due Notice Has Been Given

NOM-1         Notice of Motion - Pedestrian access around Equex Centre 3

NOM-2         NOTICE OF MOTION - Affordable Housing Models                        6

Reports from Staff

RP-1            DA20/0741 - Dwelling with attached garage and shed              8

RP-2            COVID-19 Fast Track Events Sponsorship                                   15

RP-3            AIRPORT HANGAR SITE 140                                                                   21

RP-4            COMMUNITY WORKS RESERVE - ELIGIBILITY CRITERIA                      23

RP-5            FINANCIAL PERFORMANCE REPORT AS AT 31 JANUARY 2021            27

RP-6            Section 356 Requests for Financial Assistance                       68

RP-7            Oasis Gas Supply Contract                                                            78

RP-8            RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                      80

RP-9            RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                           82

Committee Minutes

M-1              FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 2 FEBRUARY 2021                                                                                                         85   

QUESTIONS/BUSINESS WITH NOTICE                                                                       89

Confidential Reports

CONF-1       AIRPORT - EQUIPMENT GRANT OFFER NEW SECURITY SCREENING  90

CONF-2       AIRPORT SUB-LEASE HANGAR SITE 20                                                 91

CONF-3       AIRPORT SUB-LEASE HANGER SITE 13                                                 92

 


 

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 8 February 2021       

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 8 February 2021 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - 8 February 2021

93

 

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           Notice of Motion - Pedestrian access around Equex Centre

Author:          Councillor Dan Hayes

 

 

Summary:

The purpose of this Notice of Motion is to call for a report on improving pedestrian movements surrounding the Equex Centre.

 

 

Recommendation

That Council:

a       receive and acknowledge the accompanying letter from the Wagga Wagga Netball Association

b       receive a report on improving pedestrian movements surrounding the Equex centre

 

Report

Parents and representatives from Wagga Wagga Netball Association have raised concerns of poor pedestrian access around the Equex Centre, in particular  walking towards Hammond Ave along Kooringal Rd and having to cross the bridge.  

 

During 2020 the Netball Association initiated protocols due to COVID-19 which revealed the extent of the challenges of the lack of pedestrian infrastructure. This was due to the courts being cleared at the same time meaning more people were then walking away from the centre at once.

 

Due to the high use of the facilities at Equex Centre for both adults and children, further investigation is warranted for improvements of safety and access for pedestrians. It is recognised that the Active Travel Plan and further planning in place will address some, but not all of the concerns raised. 

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 


 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments

 

1.

Correspondence from the Wagga Wagga Netball Association

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

NOM-1

 


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

NOM-2

 

NOM-2           NOTICE OF MOTION - Affordable Housing Models

Author:          Councillor Dan Hayes

 

 

Summary:

The purpose of this Notice of Motion is to call for a report on affordable housing models.

 

 

Recommendation

That Council receive a report that:

a       outlines any current strategies we have for providing and promoting affordable housing to meet the needs of the community

b       outlines any further model/s of affordable housing suitable for Wagga Wagga

c        informs Councillors of any relevant State or Federal Government strategy for social, affordable or community housing

 

Report

Recently Wagga Wagga City Council have included references to affordable housing in its planning documents including the Community Strategic Plan where it states “Provide a range of accessible and affordable housing for people from all income levels and stages of life” and recently the Local Strategic Planning Statement “Develop a housing strategy to accommodate an additional 14,500 homes and 36,000 people, with a view to analysing social housing, housing affordability, diversity, serviceability and sustainability”.

 

It is encouraging to see affordable housing as a priority for the city in these strategic documents. We cannot let them remain there though. This report is the next step in helping identify current affordable housing strategies, both in Wagga and elsewhere, and will provide information about housing strategies by other levels of Government.

 

Historically social and affordable housing has been concentrated in particular suburbs, namely Tolland and Ashmont. The proposed Tolland housing redevelopment, while welcomed, continues the tradition of allowing those suburbs to do the heavy lifting. Wagga has potentially missed out on providing a better approach to affordable and social housing for many years, and our recent growth areas have almost ignored it completely. It is hoped that this report will help identify and implement new opportunities.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 


 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-1

 

Reports from Staff

RP-1               DA20/0741 - Dwelling with attached garage and shed

Author:                        Bikash Pokharel 

General Manager:    Peter Thompson

         

 

Summary:

This report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) as the development proposes a variation to a numerical development control and a submission has been received that includes an objection that relates to the control.

 

The application seeks approval for a single storey dwelling and shed at 5 Lakesend Place, Lake Albert. The applicant seeks a variation to Control 2 of Section 9.3.7 of the Wagga Wagga Development Control Plan 2010 as follows. 

 

C2 Any point of a building must have a setback from the side boundary nearest to that point of at least:

 

a) If the lot is in Zone R5 a setback of 2m

 

The applicant proposes a 1 metre setback to the shed from the western and southern boundaries of the property.

 

Approval of the application is consistent with the objectives of the section 9.3.7 of the DCP and the objectives of the R5 Zone and will have negligible amenity and visual impacts on surrounding neighbourhood.

 

The application is recommended for approval.

 

 

Recommendation

That Council approve DA20/0741 for construction of a single storey dwelling with attached garage and shed, at 5 Lakesend Place, Lake Albert, Lot 52 DP 1235752 as outlined in the attached Section 4.15 report and subject to the conditions of consent contained within the attached draft notice of determination.

 

 

Development Application Details

 

Applicant

Graham Matthew Dunn and Nicole Jane Dunn

Owner

Graham Matthew Dunn and Nicole Jane Dunn

Development Cost

$411,581.00

Development Description

Dwelling with attached garage and shed

Report

Key Issues

 

·        Compliance with Wagga Wagga DCP 2010.

 

The proposed development does not comply with the Control 2 of section 9.3.7 of the DCP (9.3.7 Side and rear setbacks). The control requires a 2 metres side setback however the applicant has proposed the shed to be setback 1 metre from the western and southern boundary.

 

·        A submission received is in objection to the development. The objection relates to the proposed 1m setback of the proposed shed and potential overshadowing and visual impacts due to the reduced side setback.

 

Assessment

 

·    The application is for the construction of single storey dwelling with attached garage and shed at 5 Lakesend Place, Lake Albert.

 

·    The lot is 1310.00m2 in extent and located within the R5 Large Lot Residential Zone and is currently vacant.

 

·    The application was notified to surrounding properties and one submission has been received against the application.

 

·    The determination of the application is reported to Council as the objection is related to a numerical control being varied by greater than 10%.

 

·    The proposed development seeks variation to Control 2 of section 9.3.7 of the Wagga Wagga Development Control Plan 2010 as follows. 

 

C2 Any point of a building must have a setback from the side boundary nearest to that point of at least:

 

a)   If the lot is in Zone R5 a setback of 2m

The applicant proposes a 1metre setback to the shed from the western (side) boundary of the property (see diagram below).

 

 

 

·    Approval of the application and the requested side setback variation, has been assessed as being consistent with the objectives of the section 9.3.7 of the DCP and the objectives of the R5 Zone and to have negligible amenity and visual impacts on the surrounding neighbourhood. Full details of this assessment have been included in the attached Section 4.15 assessment report.’

 

·    The application is recommended for approval.

 

Reasons for Approval

 

 

·    The shed is considered to be ancillary to the proposed use of the land (residential) and meets the objectives of the control under Section 9.3.7 of the Wagga Wagga Development Control Plan 2010.

 

·     The reduced side setback still maintains adequate separation between adjoining buildings for landscaping, privacy, natural light, ventilation and access for maintenance.

 

·    The shed and the proposed reduced setback will not unreasonably restrict any significant views and will not cause unreasonable impact with respect to the aspect enjoyed by adjoining properties.

 

·    The shed will not cause unreasonable amenity impacts on adjoining properties with respect to overshadowing of any outdoor living area, private open space area or any north facing living windows.

 

·    The proposal is consistent with the pattern of existing development within this area and will not cause any detrimental impact on the streetscape or character of the area.

 

·    Having regard to the overall assessment of the application under section 4.15 of the Environmental Planning and Assessment Act 1979 as detailed in the attached assessment report.

 

Site Location

 

The subject site is located on the southern side of Lakesend Place approximately 65m west of the intersection with Lakehaven Drive, Lake Albert.

 

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 


 

Risk Management Issues for Council

Approval of the application may result in challenges from objector in the Land and Environment Court which will have to be defended by Council. The reasons for approval will have to be justified and withstand scrutiny and cross examination in Court.

Refusal of the application may result in challenge by the applicant in Land and Environment Court.

Internal / External Consultation

N/A

 

Attachments

 

1.

DA20-0741- 4.15 Assessment Report - Provided under separate cover

 

2.

DA20-0741 - Draft Notice of Determination (conditions of consent) - Provided under separate cover

 

3.

DA20-0741 - Redacted Plans - Provided under separate cover

 

4.

DA20-0741 - Redacted Submission - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-2

 

RP-2               COVID-19 Fast Track Events Sponsorship

Author:         Fiona Hamilton 

Director:       Janice Summerhayes

         

 

Summary:

Council is in receipt of three applications for the COVID-19 Fast Track Event Sponsorship Program for events held from 1 February to 30 June 2021. Council supported this approach in November 2020 as a response to COVID-19 impacts.

The applications detailed in this report are for a community event, a workshop series and a short film.

 

 

Recommendation

That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the following events through the 2020/21 Events Sponsorship budget:

a             Kylie Biltris, Art Starts Here (Murray Arts) to the amount of $7,818

b             Ladysmith Tourist Railway Inc. to the amount of $4,000

c                    Catherine van der Rijt (Eastbourne Road Pty Ltd) to the amount of $10,000

 

Report

Council is in receipt of three applications for the COVID-19 Fast Track Event Sponsorship Program for events held from 1 February to 30 June 2021.

 

In line with the Major Events, Festivals and Films Sponsorship Policy (POL087) these applications have been assessed by the Major Events Advisory Panel (the Panel).

 

The applications received and recommended sponsorship funding amounts are summarised as follows:

 

 

Organisation Name

Event Name

Amount Requested

Funding Recommended

1

Kylie Biltris (Auspiced through Murray Arts)

Art Starts Here – Wagga Village Creative Event of Workshops

$7,818

$7,818

2

Ladysmith Tourist Railway Inc

Ladysmith Railway Centenary Celebration

$4,000

$4,000

3

Catherine van der Rijt (Auspiced through Eastbourne Road Pty Ltd)

The Drive (12-minute short film)

$15,000

$10,000

 

 


 

Event Details:

 

1.  Art Starts Here Creative Village Workshops

 

The organiser is seeking $7,818 funding for a traveling silk scarf marbling creative workshop to be held in Mangoplah, Uranquinty, Collingullie, Oura, Ladysmith and Tarcutta between 16th and 19th March 2021.

 

While the organiser is an individual, auspicing has been arranged through Murray Arts Inc.

 

Event details:

 

·    Date: 30 March 2021 – 2 April 2021

·    Expected attendance: 72 (12 per workshop)

·    Visitors (from outside of LGA): Intended as an event for local residents

·    Program:

o Silk marbling

·    Duration: one day

·    Venue: Community halls

·    Total event cost: $8,445

·    Total amount requested: $7,818

 

The funding requested will be used for venue hire, advertising, workshop facilitation, travel/accommodation and auspicing fees.

 

If successful in securing the requested funding the applicant will acknowledge Council’s funding through logo placement on all material.

 

The Panel has assessed this application against the COVID-19 Fast Track Events, Festival and Films Sponsorship Guidelines and recommends this event of workshops be funded $7,818 for the following reasons:

 

·        The event provides benefit to both the community and local business, particularly addressing COVID-19 impacts and the resulting cancellation of many of the city’s larger events

·        The event activates six of our villages and will have flow on effects to the community and local business

·        The event, while small in number, is free to community members and will improve public confidence in attending events and activities post Covid-19

·        The organiser’s budget was realistic and the organiser demonstrated a commitment to deliver a COVID safe experience

·        The event aligns to Council’s Community Strategic Plan Objective ‘We have opportunities to connect with others’.

 

2.  Ladysmith Railway Centenary Celebrations

 

The Ladysmith Tourist Railway Inc is seeking $4,000 funding for a celebration of the centenary of the first official railway line from Ladysmith to Tumbarumba. The community event will include a vintage car display, vintage movie footage, market stalls, barbeque as well as steam engine, trike, blacksmith and other relevant displays.


 

Event details:

 

·    Date: 13 and 14 March 2021

·    Expected attendance: 251-500

·    Visitors (from outside of LGA): Intended as a community event for local residents, however there may be some outside visitation, <20%

·    Program:

o Events commences Saturday 13 March 1pm – 4pm

o Event continues Sunday 14 March 9am – 3pm

·    Duration: two days

·    Venue: Ladysmith Railway

·    Total event cost: $4,200

·    Total amount requested: $4,000

 

The funding requested will be used for event promotion, site preparation and the hiring of equipment including portable toilets, marquee, tables and chairs.

 

If successful in securing the requested funding the applicant will acknowledge Council’s sponsorship through logo placement in print material, digital promotions and speeches on the day.

 

The Panel has assessed this application against the COVID-19 Fast Track Events, Festival and Films Sponsorship Guidelines and recommends this event be funded $4,000 for the following reasons:

 

·     The event provides benefit to both the community and local business, particularly addressing COVID-19 impacts and the resulting cancellation of many of the city’s larger events

·     The event activates the Ladysmith village and will have flow on effects to the community and local business

·     The event is free to community members and will improve public confidence in attending events and activities post Covid-19

·     The event represents good value for money based on the forecast attendance of between 250-500 and the requested investment of $4,000 equating to $8 to $16 per person

·     The event aligns to Council’s Community Strategic Plan Objective ‘We have opportunities to connect with others’.

 

3.  The Drive Short Film

 

The organiser is seeking $15,000 to part fund a 12-minute short film and proof of concept for a feature film, ‘The Drive’. The short film will be shot in Wagga Wagga and the surrounding region. 

 

Film details:

 

·     Date: 15 - 17 March 2021

·     Expected attendance: 8 cast and crew, staying for 4 nights

·     Visitors (from outside of LGA): 100%

·     Duration: Five nights for filming

·     Location: Various including the Riverina Hotel, Mangoplah Hotel, the Black Swan, J&D Motor Repairs and McKell Avenue Mount Austin in addition to filming in surrounding hires

·     Total film cost: $20,000

·     Total amount requested: $15,000

 

The funding requested will be used for accommodation, travel, salaries for cast and crew, shoot costs as well as venue and equipment hire.

 

If successful in securing the requested funding the applicant will acknowledge Council’s sponsorship through logo placement in opening/closing credits as well as a produced ‘in association with’ credit.

 

The Panel has assessed this application against the COVID-19 Fast Track Events, Festival and Films Sponsorship Guidelines and recommends this event be funded $10,000 for the following reasons:

 

·     The event provides benefit to local business such as accommodation operators, caterers and equipment suppliers

o The budget for on-site production/filming is estimated at $20,000

o 60% of the film production budget is estimated to be injected into the local economy spent locally

o The cast and crew members visiting for the shoot are estimated to spend $6,720 (source: economy.id)

·     The event provides employment opportunities for locally based crew and cast members

·     The applicant has supplied a Covid-safe plan for the on-site production of the film, in line with NSW Health guidelines

·     The film project has destination awareness potential

 

This project addresses some of the criteria for the funding through the employment of local creatives as well as local procurement and hire of equipment and services. However, the assessment panel determined that in terms of perceived value for money this project was unable to establish a case for the full amount of $20K requested.

 

Financial Implications

The 2020/21 COVID-19 Fast Track Events Sponsorship budget is $100,000 with $11,000 commitments leaving a budget remaining of $89,000.  If Council approves the recommendation to fund the events outlined in this report totalling $21,818, this will leave $67,182 budget for the remainder of the 2020/21 financial year. 

 

Job consolidation number: 15308

Policy and Legislation

POL087 – Major Events, Festivals and Films Sponsorship

 


 

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: Groups, programs and activities bring us together

 

Risk Management Issues for Council

Financial risk if events not successful, mitigated through controls in sponsorship contracts with staged payment based on KPI targets.

Internal / External Consultation

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

 

 

 

 

 

 

 

 

 

Involve

 

 

 

x

 

x

 

 

 

Collaborate

 

 

 

 

 

 

 

x

 

 

 

 

 

x

x

x

 

 

 

Attachments

 

1.

Art Starts Here Application

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

2.

Art Starts Workshops Runsheet

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

3.

Art Start Workshops Budget

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

4.

Ladysmith Centenary Application

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

5.

Ladysmith Centenary Budget

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

6.

The Drive Application

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

7.

The Drive Treatment

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

8.

The Drive Budget

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

9.

The Drive Script

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-3

 

RP-3               AIRPORT HANGAR SITE 140

Author:         David Bolton 

Director:       Michael Keys

         

 

Summary:

Request for Council consent from sub lessee (REX Investments Pty Ltd) to grant a mortgage over the sub-lease – Airport Hangar Site 140 (Douglas Space Aerospace Hangar).

 

 

Recommendation

That Council authorise the General Manager to execute documents regarding sub-lease on Airport Hangar Site 140, Wagga Wagga Airport subject to consent from the Commonwealth Government.

 

Report

REX Investment Holdings Pty Ltd currently lease Hangar 140, Wagga Airport (Douglas Aerospace Hangar, Elizabeth Avenue, Forest Hill NSW. This is a sub-lease of Council’s overall Airport lease with the Commonwealth Government.

 

Council has received a request from Rex Investments Pty Ltd to assist with their new financial arrangements and allow Rex to grant security by way of a mortgage over their interests in the leased property.

 

In accordance with Clause 16 of the existing Lease Agreement, Rex Investment Holdings Pty Ltd have requested the consent of Wagga Wagga City Council to put a mortgage over the Lease. A deed of agreement has been prepared by Rex Investment Holdings Pty Ltd to enable this.

 

It is recommended that Council consent to the new assignment for financing purposes, subject to receipt of Commonwealth Government consent.

 

Financial Implications

N/A

Policy and Legislation

POL 038 Leasing and Licencing Policy

 

Link to Strategic Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We have complete and accessible transport networks, building infrastructure, improving road travel reliability, ensure on-time running for public transport

 

 

Risk Management Issues for Council

Council has sought legal advice to ensure our obligations and requirements under the Commonwealth Government head lease are not compromised and complied with. No issues or concerns were identified.

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-4

 

RP-4               COMMUNITY WORKS RESERVE - ELIGIBILITY CRITERIA

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report recommends the adoption of eligibility criteria for the allocation of funds from the Community Works Reserve.

 

 

Recommendation

That Council approve the proposed eligibility criteria and process for the allocation of funds from the Community Works Reserve.

 

Report

The Community Works Reserve was established as per 26 June 2017 Council meeting RP-19. The Reserve is funded from a levy on capital works project budgets, with the first $50K going to the Public Art Reserve to fund items contained within the Public Art Program, and the balance going to the Community Works Reserve.

 

The original purpose of the Reserve was to assist in the funding of competing priorities for both new and existing community assets.

 

A Councillor Workshop was held on 7 December 2020 to discuss options for the use of the funds, with the majority of Councillors present supporting placing on hold the decision pending the appointment of the new Councillors in September 2021.  After further discussion at the 18 January 2021 Council meeting, Councillors resolved:

 

 

 

 

A follow up workshop was held on 1 February 2021, in which most Councillors in attendance supported the following eligibility criteria:

 

Proposed Eligibility Criteria for applications:

 

Essential Criteria

1

a.    Organisation must be located within the Wagga Wagga Local Government Area, plus

b.    the requested funds must be for the public good – either capital work or a one-off activity which is primarily for the benefits of a community need which is not otherwise being met. 

 


 

 

Other Criteria

2

Organisation can be either:

a)   Not-for-Profit; or

b)   For-Profit

Not-for-Profit organisations will be weighted higher than For-Profit organisations for assessment purposes.

3

The submission must include a detailed business case, which includes:

•     Project scope

•     Expected outcomes

•     Estimated project budget, split by expenditure type (ie: contractors, materials, in-kind)

•     Estimated project timeframe

•     Estimated whole of life costs, and ability for organisation to fund ongoing maintenance of capital works

4

Level of organisation’s own funding, including any estimated in-kind works the organisation will be undertaking themselves, along with all other proposed funding sources for the total works. 

NB: This section must not include any previously approved, or future proposed Wagga Wagga City Council funding.

5

a.    one-off funding by Council; or

b.    loan borrowing facility with repayments transferring back to the Community Works Reserve. 

 

Proposed Process:

1. The funding available will be the current proposed Closing Balance for the year (ie: $95,372 available for the 2021-year-round).

 

2. Applications for funding will open in April, with organisations submitting their application during the Long-Term Financial Plan (LTFP) public exhibition period.

 

3. Staff will assess applications against approved eligibility criteria and provide recommendations to Councillors at a workshop to be held in early July after the LTFP has been adopted by Council in June 2021 and formally resolve on the applications at the 26 July 2021 meeting (July meeting due to the caretaker period commencing 4 August 2021).

 

4. All applicants will be provided advice on their application after Council resolve on the assistance to be provided, funded from the Community Works Reserve.

 

5. Similar to the annual grants program, funding will be provided to the organisation following Council resolution and will undergo an acquittal process at the completion of the works.

 

It is proposed that the funding available does not need to be fully allocated each year. Depending on the applications received, Council can resolve to not allocate funding (all or part-thereof), which would then result in more funding available in the next year’s round.


 

Financial Implications

The Community Works Reserve was established on 26 June 2017 via Council resolution.  The Reserve is funded from a levy on capital works project budgets, with the first $50K going to the Public Art Reserve to fund items contained within the Public Art Program, and the balance going to the Community Works Reserve.

 

If Council resolves as per this report, an annual amount will be available for all organisations within the Local Government area to make submissions for funding for any capital works via an annual request process.  The annual amounts will differ year on year and are based on the annual capital works budgets.

Policy and Legislation

Budget Policy – POL 052

Loans to Community Organisations Management Policy – POL 010

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

The allocation of Council funds to community groups can be political and also has the potential to create precedents.  Council needs to balance the limited funding available with deemed community needs.

Internal / External Consultation

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

Council’s Finance Division have consulted with all relevant areas within the Council.

 

A Councillor Workshop was conducted on Monday 7 December 2020 with all Councillors in attendance.

 

A subsequent Councillor Workshop was held on 1 February 2021 with seven (7) Councillors in attendance.

 

If the recommended process is adopted, Council officers will commence developing a marketing campaign, similar to that used for the Annual Grants program.


 

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

 

x

 

 

 

 

 

 

 

x

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

Councillor Workshop #1 - 07.12.2020 Outcomes Document

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

2.

Councillor Workshop #2 - 01.02.2021 Outcomes Document

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-5

 

RP-5               FINANCIAL PERFORMANCE REPORT AS AT 31 JANUARY 2021

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report is for Council to consider information presented on the 2020/21 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 January 2021.

 

 

Recommendation

That Council:

a       approve the proposed 2020/21 budget variations for the month ended 31 January 2021 and note the continued forecast deficit budget position as a result of COVID‑19

b       approve the Pending Projects budgets outlined within the report to be included in the 2020/21 Confirmed Capital Works Delivery Program

c        approve the transfer of the remaining 2020/21 Pending Project Capital budgets to future financial years of the Long Term Financial Plan

d       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

e       note the details of the external investments as at 31 January 2021 in accordance with section 625 of the Local Government Act 1993

 

Report

Wagga Wagga City Council (Council) continues to forecast deficit budget positions as a result of the estimated financial impact the COVID-19 pandemic is having on many businesses, with local councils not immune to the pandemic.

 

At this stage, Council forecasts a $3.7M deficit budget position for the 2020/21 budget year (as at 31 January 2021). This will continue to be reviewed as the year progresses, with updates provided to Council as part of the monthly financial performance report.

 

Council has experienced a positive monthly investment performance for the month of January when compared to budget ($13,247 up on the monthly budget). This is mainly due to an increase in the principal value of Council’s Floating Rate Note portfolio as at 31 January 2021.


 

Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 60% of approved budget so is trending slightly over budget for the month of January 2021. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 87% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 55% of approved budget and is tracking slightly under budget at this stage of the financial year.

 

CAPITAL INCOME

Total capital income is 25% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 63% of approved budget (including ‘Pending Projects’). Excluding ‘Pending Projects’ budgets, the capital expenditure including commitments is 95% of approved budget which is as a result of the full contract amounts being raised for multi-year projects.

 

 


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2020 TO 31 JANUARY 2021

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2020/21

BUDGET ADJ
2020/21

APPROVED BUDGET
2020/21

YTD ACTUAL   EXCL COMMT'S 2020/21

COMMT'S 2020/21

YTD ACTUAL + COMMT'S
2020/21

YTD % OF BUD

Revenue 

Rates & Annual Charges

(72,529,470)

0

(72,529,470)

(42,188,671)

0

(42,188,671)

58%

User Charges & Fees

(22,261,420)

0

(22,261,420)

(13,402,622)

0

(13,402,622)

60%

Interest & Investment Revenue

(2,306,255)

0

(2,306,255)

(1,939,493)

0

(1,939,493)

84%

Other Revenues

(2,931,718)

(514,515)

(3,446,233)

(2,663,927)

0

(2,663,927)

77%

Operating Grants & Contributions

(13,415,374)

4,541,058

(8,874,316)

(5,021,392)

0

(5,021,392)

57%

Capital Grants & Contributions

(89,541,725)

20,630,516

(68,911,209)

(16,027,530)

0

(16,027,530)

23%

Total Revenue

(202,985,962)

24,657,059

(178,328,903)

(81,243,635)

0

(81,243,635)

46%

 

 

Expenses

 

Employee Benefits & On-Costs

48,595,768

(448,102)

48,147,666

25,656,700

0

25,656,700

53%

Borrowing Costs

3,452,579

(207,776)

3,244,803

1,437,898

0

1,437,898

44%

Materials & Contracts

30,860,378

6,203,627

37,064,005

17,883,352

4,558,938

22,442,290

61%

Depreciation & Amortisation

35,177,865

0

35,177,865

20,520,421

0

20,520,421

58%

Other Expenses

9,985,219

2,385,791

12,371,010

5,108,820

121,022

5,229,842

42%

Total Expenses

128,071,808

7,933,541

136,005,349

70,607,192

4,679,960

75,287,151

55%

 

Net Operating (Profit)/Loss

(74,914,154)

32,590,600

(42,323,554)

(10,636,444)

4,679,960

(5,956,484)

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

14,627,571

11,960,084

26,587,655

5,391,086

4,679,960

10,071,046

 

 

 

Capital / Reserve Movements

Capital Expenditure - One Off Confirmed

31,423,131

33,836,484

65,259,615

17,425,037

57,464,657

74,889,694

118%

Capital Expenditure – Recurrent

22,666,954

(1,235,916)

21,431,038

5,734,004

3,500,175

9,234,179

39%

Capital Exp – Pending Projects

102,263,183

(55,253,425)

47,009,758

0

0

0

0%

Loan Repayments

4,718,119

(307,774)

4,410,344

2,572,701

0

2,572,701

58%

New Loan Borrowings

(22,723,947)

(3,401,392)

(26,125,338)

0

0

0

0%

Sale of Assets

(2,173,514)

(1,018,634)

(3,192,148)

(1,805,556)

0

(1,805,556)

57%

Net Movements Reserves

(21,740,087)

(5,600,836)

(27,340,923)

0

0

0

0%

Total Cap/Res Movements

114,433,839

(32,981,492)

81,452,347

23,926,187

60,964,832

84,891,019

 

 

 

ORIGINAL
BUDGET
2020/21

BUDGET ADJ
2020/21

APPROVED BUDGET
2020/21

YTD ACTUAL   EXCL COMMT'S 2020/21

COMMT'S 2020/21

YTD ACTUAL + COMMT'S
2020/21

YTD % OF BUD

Net Result after Depreciation

39,519,685

(390,892)

39,128,793

13,289,743

65,644,792

78,934,535

 

 

Add back Depreciation Expense

35,177,865

0

35,177,865

20,520,421

0

20,520,421

58%

 

Cash Budget (Surplus) / Deficit

4,341,820

(390,892)

3,950,927

(7,230,678)

65,644,792

58,414,113

 

 

 

 

 

 

 

 

 

Description

Budget

2020/21

Budget

2021/22

Budget

2022/23

Budget

2023/24

Budget

2024/25

Budget

2025/26

Budget

2026/27

Budget

2027/28

Budget

2028/29

Budget

2029/30

Adopted Bottom Line (Surplus) / Deficit

4,341,819

2,909,316

2,682,933

1,763,495

2,131,200

3,137,673

2,748,594

1,622,670

1,359,793

740,739

Prior Adopted Bottom Line Adjustments

(390,892)

 

(564,550)

 

(754,410)

 

(943,879)

 

(1,153,789)

 

(1,214,422)

 

(1,459,291)

 

(1,698,226)

 

(1,953,832)

 

(2,217,476)

 

Revised Bottom Line (Surplus) / Deficit**

3,950,927

 

 

2,344,766

 

 

1,928,523

 

 

819,616

 

 

977,411

 

 

1,923,251

 

 

1,289,303

 

 

(75,556)

 

 

(594,039)

 

 

(1,476,737)

 

 

** Note that the Revised Bottom Line (Surplus) / Deficit shown does not include the proposed budget variations for January 2021.

 

Categories for budget adjustments in this month’s finance report:

 

This month’s Budget adjustments are categorised as follows:

1. Budget Variations which affect the current 2020/21 financial year

2. 2020/21 Pending Project budgets transferred into the 2020/21 Confirmed Delivery Program

3. 2020/21 project budgets timing adjustments

4. 2020/21 Projects completed, or deemed no longer required

5. Future Year Projects completed, or deemed no longer required

 

 

 

 

 

 

 

 

 




2020/21 Revised Budget Result – (Surplus) / Deficit

$’000s

Original 2020/21 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget Variations for January 2021

-  Needle exchange program                                                ($5K)

Pedestrian Access & Mobility Program                            ($42K)

-  Erosion Control Sandy Creek                                         ($220K) 

$4,342K

   ($391K)

   ($267K)

 

Proposed Revised Budget result for 31 January 2021 - (Surplus) / Deficit

$3,684K

 


 

1. The proposed Budget Variations for 31 January 2021 which affect the current 2020/21 financial year are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

(Fav)/ Unfav

1 – Community Leadership and Collaboration

Internal Audit Salaries

External Audit Consultancy

$58K

$42K

 Staff Vacancy Savings ($73K)

 Gravel Pit Restoration Reserve ($27K)

Nil

The Chief Audit Executive (CAE) position was vacant prior to the commencement of the 2020/21 financial year and due to the budget pressures the Covid-19 pandemic placed on Council’s budget, the position was placed on hold for a 12-month period.  The CAE position budget is now required to be reinstated for the remainder of the 2020/21 financial year with the recent appointment of a staff member to the position.

Budgets are also required to engage external audit specialists to undertake two of the three compliance audits scheduled for completion this financial year due to the specialised nature of the audits (quarries and an RMS audit).

It is proposed to fund the variation from staff vacancy savings identified across the organisation and the Gravel Pit Restoration Reserve (for the quarries compliance audit).

 

2 – Safe and Healthy Community

The Gap RFS Shed Construction

Umbango RFS Shed Construction

$100K

 

$120K

Rural Fire Service Contribution ($220K)

Nil

The Rural Fire Service (RFS) have requested budgets for the Gap Rural Fire Service (RFS) Shed Construction and Umbango RFS Shed Construction totalling $330K for the two sheds. The Gap RFS Shed Construction budget of $150K involves the construction of a new single bay RFS shed and driveway off the Gap Hall to Downside Road. The Umbango RFS Shed Construction budget of $180K involves the construction of a new single bay RFS shed with a toilet and a new approach road to the shed from Wattle Vale Road. Council will manage the two projects with the expenditure incurred by Council to be reimbursed by the RFS at the end of the project. The project will be phased over 2 financial years with $220K allocated in 2020/21 and $110K allocated in 2021/22.

Estimated Completion: 30 June 2022

Job Consolidations: 19573 & 19334

 

 

 

3 – Growing Economy

PFAS Removal from Taxiway

$936K

Federal Government Contribution ($936K)

Nil

The Federal Government have requested that Council excavate approximately 3,000 tonnes of varying levels of Per and Polyfluoroalkyl Substances (PFAS) contaminated soils from Taxiway A North at the Wagga Airport and transport the soil to Gregadoo Waste Management Centre. The Federal Government will reimburse Council for the costs associated with the PFAS removal. This will result in income for the GWMC, net of the disposal costs which are yet to be finalised.

Estimated Completion: 30 June 2021

Job Consolidation: 47308

 

Venue Technical Events Kit & Technical Support

$18K

Federal Government Grant ($18K)

Nil

Council has been successful in securing Federal Government grant funds for supporting the Wagga Wagga Civic Theatre through the purchase of sound and lighting equipment. The Cultural Plan recommends that Council create a Live Music and Events Kit containing the essential public address system and lighting gear needed for a small concert in one of the city’s park stages, sports fields or amphitheatres. The kit will be made available to a set number of applicants each year, accompanied by a technician who can set up, operate and maintain the equipment. This brings the total project budget to $30K, with $12K previously approved for this project during the 2020/21 budget process.

Estimated Completion: 30 June 2021

Job Consolidation: 20846

 

4 – Community Place and Identity

Botanic Gardens Museum Site Redevelopment

($4,359K)

Project Carryover Reserve $76K

Grant Funding $4,283K

Nil

Due to delays with a prolonged procurement process for the Botanic Gardens Museum Site Redevelopment Project it is proposed to defer the construction component of the project to 2021/22. The total project budget is $5,235K.

Estimated Completion: 30 June 2022

Job Consolidation: 18847

 

Creative Industries

$10K

Social Planning Operating Budget ($5K)

Cultural Programming Operating Budget ($5K)

Nil

Renowned Wiradjuri artist Lorraine Connelly-Northey will be delivering an 8‑week program from 20th April to 9th June 2021 at the Wagga Wagga Art Gallery, working with 18-28 year old Wiradjuri and First Nations emerging artists who live in Wagga Wagga. This program is in line with the Cultural Plan 2020-2030 action 2.04 Present and promote Wiradjuri and First Nations art in cultural facilities. It is proposed to fund the program from existing Social Planning and Cultural Programming budgets.

Estimated Completion: 30 June 2021

Job Consolidation: 21146

 

5 – The Environment

Old Narrandera Road Redesign

$94K

Old Narrandera Road Olympic Highway Intersection ($94K)

Nil

The Old Narrandera Road/Olympic Highway Intersection is owned by Transport NSW and Council is not required to contribute to the upcoming intersection treatment. Council has funds allocated to assist with the design of this intersection treatment in the current financial year which are now deemed no longer required due to the ownership of the intersection. It is proposed to reallocate the funds to be utilised for the redesigning of Old Narrandera Road from the Olympic Highway to Pine Gully Road.

Estimated Completion: 30 June 2021

Job Consolidations: 15089 and 19601

 

Excavator Purchase

Water Truck Purchase

$424K

$328K

Solid Waste Reserve ($752K)

Nil

The purchase of a Water Truck and Excavator for the GWMC were previously reported and approved by Council at the 20 January 2020 and 15 June 2020 Council meetings respectively. A review of the wording in the Council resolution has determined that no budget variation was resolved by Council at the time of these meetings.  The purchases are funded from the Solid Waste Reserve.

Estimated Completion: 30 June 2021

Job Consolidation: 70163

 

Needle Exchange Program

$2K

Solid Waste Reserve ($7K)

($5K)

Council officers have reviewed the ‘Sharps’ needle exchange program and it has been determined that the ‘Sharps’ waste is considered to be Solid Waste in accordance with Council’s Sharps Policy and the Sharps Program as it diverts this waste stream from Council’s landfill (1,533Kg diverted in 2019/20). It was identified as an imperative program to continue, given the benefits that it provides to the community and landfill operationally. The current budget is being funded from General Purpose Revenue. As it has now been determined to be a Solid Waste function, it is appropriate to adjust the funding source for this program.  Due to rising costs of this program, it is also proposed increase the annual budget from $5K to $7K for both the current year and future years of the Long Term Financial Plan.

Job Consolidation: 16602

 

Gobbagombalin North Sewer Pump Station SPS33 New Assets

$80K

Sewer Reserve ($80K)

Nil

Additional funds are required for the new Gobbagombalin North Sewer Pump Station due to a change in the scope of works as a Sewer Truck Main Extension is now required that was not initially included. It is proposed to fund the additional works from the Sewer Reserve.

Estimated Completion: 30 June 2021

Job Consolidation: 50363

 

Renew Community Amenities – Anderson Oval

($175K)

Community Amenities Reserve $175K

Nil

Council’s Community Amenities recurrent program has Anderson Oval amenities scheduled for completion this financial year with a total project budget of $215K, with $39K expended and committed as at 10/02/2021.

Additional funds are now required due to insufficient budget for the completion of the required refurbishment of the existing changerooms and toilets. These additional funds will be funded from within the existing Community Amenities recurrent program in future years to bring the total budget for Anderson Oval to $350K (effectively delaying the other identified locations construction by one year).

The design of the amenities estimated at $30K for Anderson Oval is to be completed in 2020/21 with the remaining budget to be deferred and construction to be completed in 2021/22.

Estimated Completion: 30 June 2022

Job Consolidation: 15198

 

 

$0

 


 

2.      Pending Projects is a list of adopted Capital Works projects which have not been included in the 2020/21 Delivery Program for the following reason(s):

-      Capacity and resourcing constraints

-      Project description and scope not fully defined

-      External funding to be determined

 

The following projects are now considered to meet the necessary requirements to be included in the Capital Works Delivery Program:

 

Capital Works Project

Prior Years

2020/21

Budget

Future Years Budget

Total Project Budget

 

Comments

LMC Cattle Yard Capability Upgrade

Job Consolidation:45108

$3,110,846

$49,095

$0

$3,159,941

Currently $3,437 delivery and $45,658 pending. Proposed $49,095 delivery.

LMC Implement Wifi Network

Job Consolidation: 45109

$87,923

$134,277

$0

$222,200

Currently $6,714 delivery and $127,563 pending. Proposed $134,277 delivery.

Parks Smart Irrigation Pilot

Job Consolidation: 18804

$35,635

$39,865

$25,000

$150,000

Currently $5,000 delivery and $34,865 pending. Proposed $39,865 delivery.

Sewer Narrung St Treatment Plant Flood Protection

Job Consolidation: 50221

$0

$220,580

$0

$220,580

Currently $15,441 delivery and $205,140 pending. Proposed $220,581 delivery.

Murray Street Stormwater Project

Job Consolidation: 17742

$0

$25,000

$3,175,000

$3,200,000

Currently $0 delivery and $200,000 pending. Proposed $25,000 delivery.

Sewage Treatment Works Renewal Tarcutta

Job Consolidation: 50112

$55,870

$50,000

$200,000

$305,870

Currently $25,000 delivery and $25,000 pending. Proposed $50,000 delivery.

 


 

3.    The following 2020/21 projects have been reviewed by Council’s Project Management Team and delivery timelines rescheduled. There has been no change to the total budgets for these projects.

 

Job No.

Project Title

2020/21 Current Confirmed

2020/21 Proposed Confirmed

2021/22 Proposed Confirmed

2021/22 Proposed Pending

2022/23 Proposed Pending

2023/24 Proposed Pending

19736

Lord Baden Powell Drive Redevelopment

$250,660

$5,000

$103,565

$1,240,278

$1,240,279

 

15090

Pine Gully Road - Bike Track

$125,678

$5,000

$120,678

 

 

 

13684

Dunns Road - Upgrade

$220,287

$354,651

 

$7,902,811

 

 

50266

Sewer Treatment Works – New Forest Hill Plant

$712,850

$256,132

 

$1,528,929

$44,478

$731,778

50384

Install Flowmeters at Major Pumpstations

$75,000

$138

 

$35,000

$39,862

 

15226

Energy Savings Project - Civic Centre Air-Conditioning Upgrade

$31,235

$350,000

$268,374

 

 

 

20582

Art Gallery Humidity Control System

$10,650

$201,015

$32,985

 

 

 

21082

RIFL Stage 3D - Relocate Power

$1,388,865

$150,000

$1,238,865

 

 

 

70041

GWMC - Construction of a new Waste Cell

 

$125,000

 

$5,524,297

 

 

47323

Airport Ancillary Land Acquisition

$310,000

$10,000

$300,000

 

 

 

21004

Lake Albert Road Stage 3A

$100,000

 

$2,627,078

 

 

 

 


 

4.    The following 2020/21 Capital projects are now considered completed or are no longer required as per advice received from Council’s Project Management Team. The remaining funding can be returned to the relevant funding source.

 

Job

Description

2020/21 Current Pending

2020/21 Current Confirmed

2020/21 Revised Confirmed

2020/21 Adj

Commentary

19534

Gobba-gombalin Stormwater

$0

$2,138,790

$1,500,000

($638,790)

Project completed under budget

50250

Sewer Pump Station SPS23 Ashmont

$0

$1,947,327

$1,430,000

($517,327)

Project completed under budget

45111

LMC Resurface Sheepyards

$999,603

$0

$0

($999,603)

Reduction in budget as adequate funds in 2021/22.

39042

Pedestrian Access & Mobility Program

$84,000

0

0

($84,000)

$42K Grant was not received. Transfer $42K GPR to current 2020/21 Covid-19 budget deficit.

50195

Sewer Boorooma Pump Station SPS08 – Increase pump capacity

$76,035

$0

$0

($76,035)

Pump station no longer required at this stage. To be reconsidered once sewer models and flow requirements are known as a result of Special Activation Precinct. ​

50269

Sewer Gravity Network Extensions

$1,275,183

$0

$0

($1,275,183)

Project no longer required ($465K in 2021/22 removed also).

19552

Erosion control Sandy Creek

$0

$303,000

$83,383

($219,617)

Project completed under budget. Transfer $220K GPR saving to current 2020/21 Covid-19 budget deficit.

 


 

5.    The following capital projects in future years of the LTFP are now considered completed or are no longer required as per advice received from Council’s Project Management Team. The remaining funding can be returned to the relevant funding source.

 

Job No.

Project Title

Years in LTFP

Amount

50251

Lakehaven West Pump Station - SPS24 - Renewal

2021/22

$40,798

50271

Simmons Street Pump Station - SPS03 Renewal

2021/22 + 2022/23

$133,694

50283

Forest Hill Smith Street Pump Station - SPS21 Renewal

2021/22 + 2022/23

$44,069

50284

Kyeamba Pump Station - SPS26 Renewal

2021/22 + 2022/23

$193,117

50291

Uranquinty Pump Station - SPS31 Renewal

2021/22 + 2022/23

$48,032

50365

Kingsford Smith Pump Station - SPS32 Renewal

2021/22 + 2022/23

$530,494

50351

Automation of Pump Stations - Variable Speed Drive Installations

2021/22

$300,000

 

2020/21 Capital Works Summary

 

The below table is a summary of the current capital works program for the next few years, plus the proposed adjustments pending Council resolution:

 

 

2020/21

Confirmed

2020/21

Pending

2021/22

Confirmed

2021/22

Proposed

2022/23

Pending

2023/24

Pending

One-off Projects – prior to adjustments (figures reported in 18 January 2021 Council meeting Finance report)

$63,133,102

$47,009,759

$0

$109,421,053

$26,771,780

$30,154,559

 

Proposed One-off Projects

 

$56,524,204

$0

$68,227,315

$45,505,469

$38,394,453

$41,170,514

 


 

Current Restrictions

 

RESERVES SUMMARY

31 JANUARY 2021

 

CLOSING BALANCE 2019/20

ADOPTED RESERVE TRANSFERS 2020/21

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 18.1.2021

BALANCE AS AT 31 JANUARY 2021*

 

 

 

 

 

Externally Restricted

 

 

 

 

Developer Contributions - Section 7.11

(25,878,470)

464,256

551,760

(24,862,454)

Developer Contributions - Section 7.12

402,380

(50,464)

32,251

384,167

Developer Contributions – S/Water DSP S64

(6,693,550)

1,973,123

(448,464)

(5,168,891)

Sewer Fund

(25,992,570)

582,604

(2,596,667)

(28,006,632)

Solid Waste

(22,421,037)

9,163,583

340,407

(12,917,047)

Specific Purpose Grants

(3,645,164)

0

3,645,164

0

SRV Levee

(4,953,842)

(1,652,925)

436,607

(6,170,160)

Stormwater Levy

(4,143,634)

(200,921)

618,636

(3,725,919)

Total Externally Restricted

(93,325,885)

10,279,256

2,579,694

(80,466,936)

 

 

Internally Restricted

 

Airport

(324,921)

(511,083)

(113,890)

(949,894)

Art Gallery 

(55,091)

38,500

16,555

(36)

Ashmont Community Facility

(3,665)

(1,500)

0

(5,165)

Bridge Replacement 

(568,093)

236,972

31,121

(300,000)

CBD Carparking Facilities

(774,666)

105,302

(105,302)

(774,666)

CCTV 

(91,109)

18,000

0

(73,109)

Cemetery Perpetual 

(241,401)

(138,203)

0

(379,603)

Cemetery 

(597,311)

89,768

(69,226)

(576,769)

Civic Theatre Operating 

(96,321)

87,904

0

(8,417)

Civic Theatre Technical Infrastructure 

(7,706)

7,706

0

(0)

Civil Projects 

(142,016)

0

0

(142,016)

Community Amenities 

(282,200)

243,050

15,509

(23,641)

Community Works 

(176,588)

81,215

0

(95,373)

Council Election 

(444,166)

(93,256)

0

(537,422)

Economic Development 

(490,000)

490,000

0

0

Emergency Events 

(214,548)

22,709

(8,901)

(200,740)

Employee Leave Entitlements

(3,780,744)

 

0

(3,780,744)

Environmental Conservation 

(116,578)

 

0

(116,578)

Estella Community Centre 

(230,992)

 

0

(230,992)

Family Day Care 

(200,152)

0

200,152

0

Fit for the Future

(5,418,415)

684,035

195,805

(4,538,574)

Generic Projects Saving

(325,101)

325,101

0

0

Glenfield Community Centre 

(23,704)

(2,000)

0

(25,704)

Grants Commission 

(5,488,910)

 

5,488,910

0

Grassroots Cricket 

(70,992)

 

0

(70,992)

Gravel Pit Restoration 

(807,503)

13,333

0

(794,170)

 


 

 

 

CLOSING BALANCE 2019/20

ADOPTED RESERVE TRANSFERS 2020/21

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 18.1.2021

BALANCE AS AT 31 JANUARY 2021

Gurwood Street Property 

(50,454)

 

0

(50,454)

Information Services

(1,089,975)

446,840

8,492

(634,643)

Infrastructure Replacement 

(350,988)

219,491

(113)

(131,610)

Insurance Variations 

(100,246)

 

0

(100,246)

Internal Loans 

(1,672,256)

(828,298)

(675,336)

(3,175,890)

Lake Albert Improvements 

(208,718)

141,163

(132)

(67,688)

LEP Preparation 

(2,667)

2,667

0

0

Livestock Marketing Centre 

(5,651,791)

3,374,777

589,835

(1,687,178)

Museum Acquisitions 

(39,378)

 

0

(39,378)

Oasis Building Renewal 

(259,463)

30,000

74,329

(155,135)

Oasis Plant 

(1,071,266)

464,228

140,279

(466,759)

Office Equipment/Building Projects

(73,752)

71,251

0

(2,501)

Parks & Recreation Projects

(227,174)

(180,000)

163,174

(244,000)

Planning Legals

(40,000)

(40,000)

0

(80,000)

Plant Replacement 

(3,542,217)

2,046,451

25,866

(1,469,900)

Playground Equipment Replacement 

(260,821)

(116,356)

85,000

(292,176)

Project Carryovers 

(2,777,650)

574,876

2,202,774

0

Public Art 

(158,877)

52,572

13,760

(92,545)

Robertson Oval Redevelopment 

(92,151)

 

0

(92,151)

Senior Citizens Centre 

(19,627)

(2,000)

0

(21,627)

Sister Cities 

(55,776)

30,000

0

(25,776)

Sporting Event Attraction

(198,449)

59,000

139,027

(421)

Sporting Event Operational

(100,000)

(30,180)

0

(130,180)

Stormwater Drainage 

(258,242)

80,000

80,000

(98,242)

Street Lighting Replacement 

(12,553)

 

0

(12,553)

Subdivision Tree Planting 

(536,435)

80,000

10,602

(445,833)

Sustainable Energy 

(340,563)

89,945

112,836

(137,782)

Unexpended External Loans 

(1,284,452)

483,400

788,630

(12,422)

Workers Compensation 

(160,649)

 

(30,000)

(190,649)

Total Internally Restricted

(41,609,483)

8,747,383

9,379,755

(23,482,345)

 

 

 

 

 

Total Restricted

(134,935,368)

19,026,638

11,959,449

(103,949,281)

 

 

 

 

 

Total Unrestricted

(12,262,000)

0

0

(12,262,000)

 

 

 

 

 

Total Cash, Cash Equivalents and Investments

(147,197,368)

19,026,638

11,959,449

(116,211,281)

 

*Please note that proposed budget variations and adjustments included in this report for 2020/21 have not been included in the Reserve Summary balances.


 

Investment Summary as at 31 January 2021

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution

Rating

Closing Balance
Invested
31/12/2020
$

Closing Balance
Invested
31/01/2021
$

January
EOM
Current Yield
%

January
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Short Term Deposits

 

 

 

 

 

 

 

 

Auswide

BBB

2,000,000

0

0.00%

0.00%

30/06/2020

29/01/2021

7

NAB

AA-

1,000,000

1,000,000

0.75%

0.65%

14/09/2020

14/09/2021

12

Total Short Term Deposits

 

3,000,000

1,000,000

0.75%

0.65%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

574,028

135,851

0.10%

0.09%

N/A

N/A

N/A

CBA

AA-

2,108,938

3,257,058

0.10%

2.13%

N/A

N/A

N/A

CBA

AA-

12,603,740

10,107,896

0.20%

6.61%

N/A

N/A

N/A

Macquarie Bank

A+

9,000,984

9,004,806

0.50%

5.89%

N/A

N/A

N/A

Total At Call Accounts

 

24,287,689

22,505,611

0.30%

14.71%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.65%

5/06/2017

6/06/2022

60

AMP

BBB

2,000,000

2,000,000

0.95%

1.31%

30/11/2020

30/05/2022

18

Rabobank

A+

1,000,000

1,000,000

3.20%

0.65%

25/08/2016

25/08/2021

60

Westpac

AA-

3,000,000

3,000,000

1.12%

1.96%

10/03/2017

10/03/2022

60

Auswide

BBB

2,000,000

2,000,000

0.85%

1.31%

6/10/2020

6/10/2022

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.31%

3/01/2018

4/01/2022

48

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.65%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

3.02%

1.31%

28/06/2018

28/06/2021

36

BOQ

BBB+

3,000,000

3,000,000

3.25%

1.96%

28/08/2018

29/08/2022

48

P&N Bank

BBB

1,000,000

1,000,000

3.10%

0.65%

16/10/2018

18/10/2021

36

Westpac

AA-

2,000,000

2,000,000

3.05%

1.31%

13/11/2018

15/11/2021

36

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.65%

20/11/2018

21/11/2022

48

NAB

AA-

2,000,000

2,000,000

3.01%

1.31%

30/11/2018

30/11/2021

36

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.65%

30/11/2018

30/11/2022

48

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.31%

8/02/2019

8/02/2022

36

ING Bank

A

1,000,000

1,000,000

2.82%

0.65%

22/02/2019

22/02/2021

24

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.31%

23/04/2019

26/04/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.65%

22/05/2019

23/05/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.65%

8/07/2019

10/07/2023

48

Judo Bank

NR

1,000,000

1,000,000

2.30%

0.65%

16/07/2019

16/07/2021

24

Auswide

BBB

1,000,000

1,000,000

1.95%

0.65%

12/08/2019

12/08/2022

36

Judo Bank

NR

1,000,000

1,000,000

2.15%

0.65%

20/08/2019

19/08/2021

24

Australian Military Bank

BBB+

1,000,000

1,000,000

1.76%

0.65%

20/08/2019

20/08/2021

24

Judo Bank

NR

1,000,000

1,000,000

1.90%

0.65%

10/09/2019

9/09/2022

36

Auswide

BBB

1,000,000

1,000,000

1.72%

0.65%

3/10/2019

4/10/2022

36

ICBC

A

2,000,000

2,000,000

2.03%

1.31%

6/11/2019

6/11/2024

60

ICBC

A

2,000,000

2,000,000

1.83%

1.31%

28/11/2019

28/11/2024

60

Judo Bank

NR

1,000,000

1,000,000

2.20%

0.65%

5/12/2019

3/12/2021

24

ICBC

A

1,000,000

1,000,000

1.75%

0.65%

6/01/2020

8/01/2024

48

BOQ

BBB+

1,000,000

1,000,000

2.00%

0.65%

28/02/2020

28/02/2025

60

ING Bank

A

2,000,000

2,000,000

1.50%

1.31%

2/03/2020

2/03/2022

24

Macquarie Bank

A+

2,000,000

2,000,000

1.40%

1.31%

9/03/2020

9/03/2022

24

Police Credit Union

NR

1,000,000

1,000,000

2.20%

0.65%

1/04/2020

1/04/2025

60

Institution

Rating

Closing Balance
Invested
31/12/2020
$

Closing Balance
Invested
31/01/2021
$

January
EOM
Current Yield
%

January
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

ICBC

A

1,000,000

1,000,000

1.85%

0.65%

29/05/2020

29/05/2025

60

ICBC

A

1,000,000

1,000,000

1.86%

0.65%

1/06/2020

2/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.31%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.31%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.60%

1.31%

29/06/2020

28/06/2024

48

ICBC

A

3,000,000

3,000,000

1.25%

1.96%

30/06/2020

30/06/2022

24

ICBC

A

2,000,000

2,000,000

1.42%

1.31%

7/07/2020

8/07/2024

48

ICBC

A

2,000,000

2,000,000

1.50%

1.31%

17/08/2020

18/08/2025

60

BoQ

BBB+

1,000,000

1,000,000

1.25%

0.65%

7/09/2020

8/09/2025

60

BoQ

BBB+

2,000,000

2,000,000

1.25%

1.31%

14/09/2020

15/09/2025

60

AMP

BBB

1,000,000

1,000,000

0.95%

0.65%

26/11/2020

25/05/2022

18

AMP

BBB

2,000,000

2,000,000

0.95%

1.31%

7/12/2020

6/06/2022

18

ICBC

A

1,000,000

1,000,000

1.20%

0.65%

7/12/2020

8/12/2025

60

Warwick CU

NR

0

1,000,000

0.75%

0.65%

29/01/2021

30/01/2023

24

NAB

AA-

0

2,000,000

0.95%

1.31%

29/01/2021

29/01/2026

60

Total Medium Term Deposits

 

71,000,000

74,000,000

1.99%

48.36%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

Suncorp-Metway

A+

1,013,010

1,013,598

BBSW + 97

0.66%

16/08/2017

16/08/2022

60

Bendigo-Adelaide

BBB+

508,496

507,398

BBSW + 105

0.33%

25/01/2018

25/01/2023

60

Newcastle Permanent

BBB

1,528,487

1,529,707

BBSW + 140

1.00%

6/02/2018

6/02/2023

60

UBS

A+

2,025,849

2,026,995

BBSW + 90

1.32%

8/03/2018

8/03/2023

60

Heritage Bank

BBB+

1,403,357

1,403,768

BBSW + 123

0.92%

29/03/2018

29/03/2021

36

ME Bank

BBB

1,609,074

1,603,982

BBSW + 127

1.05%

17/04/2018

16/04/2021

36

Bank Australia

BBB

754,363

755,346

BBSW + 130

0.49%

30/08/2018

30/08/2021

36

CUA

BBB

604,545

604,803

BBSW + 125

0.40%

6/09/2018

6/09/2021

36

AMP

BBB

1,503,521

1,504,752

BBSW + 108

0.98%

10/09/2018

10/09/2021

36

NAB

AA-

2,040,260

2,041,316

BBSW + 93

1.33%

26/09/2018

26/09/2023

60

Bendigo-Adelaide

BBB+

1,010,523

1,008,114

BBSW + 101

0.66%

19/10/2018

19/01/2022

39

CBA

AA-

3,089,935

3,084,604

BBSW + 113

2.02%

11/01/2019

11/01/2024

60

Westpac

AA-

3,094,265

3,089,360

BBSW + 114

2.02%

24/01/2019

24/04/2024

63

ANZ

AA-

2,570,922

2,574,082

BBSW + 110

1.68%

8/02/2019

8/02/2024

60

NAB

AA-

2,052,047

2,055,220

BBSW + 104

1.34%

26/02/2019

26/02/2024

60

Bank of China Australia

A

1,515,044

1,512,820

BBSW + 100

0.99%

17/04/2019

17/10/2022

42

Westpac

AA-

2,558,383

2,561,974

BBSW + 88

1.67%

16/05/2019

16/08/2024

63

Suncorp-Metway

A+

1,268,584

1,266,970

BBSW + 78

0.83%

30/07/2019

30/07/2024

60

ANZ

AA-

2,037,481

2,041,063

BBSW + 77

1.33%

29/08/2019

29/08/2024

60

HSBC

AA-

2,522,270

2,526,459

BBSW + 83

1.65%

27/09/2019

27/09/2024

60

Bank Australia

BBB

1,501,414

1,504,779

BBSW + 90

0.98%

2/12/2019

2/12/2022

36

ANZ

AA-

1,530,812

1,530,502

BBSW + 76

1.00%

16/01/2020

16/01/2025

60

NAB

AA-

2,041,665

2,041,462

BBSW + 77

1.33%

21/01/2020

21/01/2025

60

Newcastle Permanent

BBB

1,122,697

1,124,371

BBSW + 112

0.73%

4/02/2020

4/02/2025

60

Macquarie Bank

A+

2,033,868

2,035,721

BBSW + 84

1.33%

12/02/2020

12/02/2025

60

BOQ Covered

AAA

564,425

565,014

BBSW + 107

0.37%

14/05/2020

14/05/2025

60

UBS

A+

954,819

955,289

BBSW + 105

0.62%

21/05/2020

21/11/2022

30

Credit Suisse

A+

1,325,606

1,326,768

BBSW + 115

0.87%

26/05/2020

26/05/2023

36

UBS

A+

1,528,644

1,526,756

BBSW + 87

1.00%

30/07/2020

30/07/2025

60

Bank of China Australia

A

1,506,467

1,505,858

BBSW + 78

0.98%

27/10/2020

27/10/2023

36

Total Floating Rate Notes - Senior Debt

 

48,820,831

48,828,850

 

31.91%

 

 

 

Institution

Rating

Closing Balance
Invested
31/12/2020
$

Closing Balance
Invested
31/01/2021
$

January
EOM
Current Yield
%

January
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Fixed Rate Bonds

 

 

 

 

 

 

 

 

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.31%

30/11/2020

15/12/2025

60

Northern Territory Treasury

AA-

1,000,000

1,000,000

1.00%

0.65%

20/11/2020

15/12/2025

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.31%

21/10/2020

15/12/2025

62

Total Fixed Rate Bonds

 

5,000,000

5,000,000

1.00%

3.27%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,675,056

1,677,193

0.13%

1.10%

17/03/2014

1/01/2026

141

Total Managed Funds

 

1,675,056

1,677,193

0.13%

1.10%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

153,783,576

153,011,654

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

3,089,878

4,347,793

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

150,693,698

148,663,861

 

 

 

 

 

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 49% of the portfolio across a broad range of counterparties. Cash equates to 15%, with Floating Rate Notes (FRNs) around 32%, fixed rate bonds around 3% and growth funds around 1% of the portfolio.

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 


 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased slightly from the previous month’s balance, down from $150.7M to $148.7M.

 

 

Monthly Investment Movements

 

Redemptions – Council redeemed the following investment securities during January 2021:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Auswide Bank (BBB) Term Deposit

$2M

7 months

1.00%

This term deposit was redeemed on maturity and funds were reinvested in a new 5-year NAB Bank term deposit (see below).

 


 

New Investments – Council purchased the following investment securities during January 2021:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Warwick Credit Union (Unrated) Term Deposit

$1M

2 years

0.75%

The Warwick Credit Union rate of 0.75% compared favourably to the rest of the market for this investment term – with the next best rate for a similar term being 0.55% for 2 years.

NAB (AA-) Term Deposit

$2M

5 years

0.95%

The NAB rate of 0.95% compared favourably to the rest of the market for this investment term – with the next best rate being 0.80%.

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $196,729, which compares favourably with the budget for the period of $183,482 - outperforming budget for the month by $13,247.

 

Council’s outperformance to budget for January was mainly a result of the Floating Rate Note (FRN) portfolio experiencing a positive return for the month, with Council seeing an increase in the principal value of the portfolio of 0.03% (or $14,615).

 

 

In comparison to the AusBond Bank Bill Index* of 0.12% (annualised), Council’s investment portfolio returned 1.44% (annualised) for the month of January. Cash and At‑Call accounts returned 0.36% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 


 

Over the past year, Councils investment portfolio has returned 1.78%, outperforming the AusBond Bank Bill index by 1.49%. This is expected to continue to reduce over the coming months and years with the expected continuation of the current low interest rate environment.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 15 June 2020.

 

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 


 

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

Attachments

 

1.

Proposed Capital Works Program 2020/21 to 2030/31

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-5

 




















Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-6

 

RP-6               Section 356 Requests for Financial Assistance

Author:         Craig Katsoolis 

Director:       Natalie Te Pohe

         

 

 

Summary:

Council has received a number of fee waiver requests which are detailed for Council’s consideration.

 

 

Recommendation

That Council:

a       in accordance with Section 356 of the Local Government Act 1993, provide financial assistance to the following:

i         Tarcutta Soldiers Memorial Hall $414 (Request 1)

ii        Cricket Wagga $497 (Request 2)

iii       Claudia Barton $195 maximum (Request 3)

iv       South Wagga Apex Club $100 (Request 4)

b       note the proposed budget available for financial assistance requests for the remainder of the 2020/21 financial year

 

Report

Four (4) Section 356 financial assistance items are proposed for consideration at the 22 February 2021 Ordinary Council meeting, which are shown below:

 

1.    Tarcutta Soldiers Memorial Hall $414  

 

The Secretary of the Tarcutta Soldiers Memorial Hall notes in his attached letter:

 

As you would understand the Hall has been placed in a position by Covid 19 where very little income is being generated. Our markets closed in March 2020 and reopened in November 2020. The RSL waived 3 months’ rent. Recently some of the groups who hire the hall recommenced activities. We have still had to outlay funds for utilities.

 

Could you please consider our request to have the sewer fee of $414 (for the last three instalments) be waived.

 

The above request aligns with Councils Strategic Plan “Community Place and Identity - Objective: Groups Programs and activities bring us together”.

 

The proposed financial assistance of $414 is proposed to be funded from the Sewer Reserve.

2.    Cricket Wagga (supporting fund raising for Country Hope) $497

Paul McKelvie Cricket Wagga Wagga Operations Manager writes in his attached letter:

Cricket Wagga Wagga (CWW) have introduced a T20 competition this season commencing on Thursday 7th January 2021. It involves 16 matches over a 3‑week period with a mixture of games played during the day and day/night matches at Harris Park, Geoff Lawson Oval and culminating with the Final being held on Friday 22nd January under lights at Robertson Oval. CWW board recognised an opportunity to promote a fast, friendly competition that would appeal to families, players and spectators alike during the summer holidays.

 

CWW have partnered with Country Hope to raise much needed funds for their charity. Local businesses are sponsoring a "Super 6's" initiative, where for every 6 hit throughout the tournament, $44.50 will be donated to Country Hope. Currently that total sits at $1,100 after Round 1 of matches. The next 2 Friday night games at Robertson Oval, 15th and 22nd of January, volunteers will collect donations from patrons with proceeds going to Country Hope.

 

I am writing for Councillors to please consider either of the following options:

 

 • Waiver fees for lights at Robertson Oval on Friday 15th and Friday 22nd of January 2021. Estimated 4.5 hours of lights required.

 • Waiver fees for lights at Robertson Oval for the Grand Final on Friday 22nd of January 2021. Estimated 2.5 hours of lights required with presentations to follow Grand Final.

 

Cricket Wagga Wagga appreciates and thanks Wagga Wagga City Council for your enormous contribution to cricket in Wagga Wagga through its facilities and sporting grounds presentation. Thank you for considering our proposal and best wishes for 2021.

 

The above request aligns with Councils Strategic Plan “Community Place and Identity - Objective: we promote a healthy lifestyle”.

 

The proposed financial assistance of $497 (which will cover the 15th and 22nd January 2021 events) is proposed to be funded from unallocated funds within the General Section 356 budget.

 

 

3.    Claudia Barton (Starlight Super Swim Fund raising Program) $195 maximum

 

Claudia writes in her email:

 

I’ve committed myself to a fundraising event, you may have heard of it Starlight Super Swim for sick children. My aim is to swim 30km in 30 days, I was wondering if you would be able to offer a discounted price for the admission to the pool? I’m happy to show you my registration for the event and all details involved but I am at a loss if I am fundraising but paying for the admission.

 

The above request aligns with Councils Strategic Plan “Community Place and Identity - Objective: Groups Programs and activities bring us together”.

 

The proposed financial assistance of $195 maximum reimbursement (calculated at $6.50 daily entry fee for 30 days) is proposed to be funded from unallocated funds within the General Section 356 budget.


 

 

4.    South Wagga Apex Club Fisherama - 14 March 2021 $100

 

Andrew McPherson of South Wagga Apex Club writes in his email:

 

I am writing to you to request that Wagga City Council be so kind to support this event, by waiving the booking fee of $100.

 

Waiving the fee will ensure that South Wagga Apex can continue the Fisherama as a viable community event and assist South Wagga Apex to give back to the community throughout the next year, where we can.

 

 

The above request aligns with Councils Strategic Plan “Community Place and Identity - Objective: Groups Programs and activities bring us together”.

 

The proposed financial assistance of $100 is proposed to be funded from unallocated funds within the General Section 356 budget.

 

Financial Implications

Section 356 Budget Summary

Previously advised unallocated balance of 2020/21 Section 356 fee waiver financial assistance budget

$7,256.46

1)  Tarcutta Soldiers Memorial Hall noted funded from Sewer Reserve - $414

Funded from Sewer Reserve

2)  Cricket Wagga Wagga

($497.00)

3)  Claudia Barton (maximum reimbursement)

($195.00)

4)  South Wagga Apex Club

($100.00)

Subtotal Fee Waivers included in this report –

proposed to be funded from the Section 356 Budget

($792.00)

Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2020/21 Financial Year

$6,464.46

Policy and Legislation

POL 078 – Financial Assistance Policy

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Cross Directorate consultation has been undertaken as required.

 

 

Attachments

 

1.

S356 Tarcutta Soliders Memorial Hall Financial Assistance Request

 

2.

S356 Cricket Wagga Financial Assistance Request

 

3.

S356 Claudia Barton Financial Assistance Request

 

4.

S356 South Wagga Apex Club Financial Assistance Request

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-6

 



Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-6

 



Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-6

 


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-6

 


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-7

 

RP-7               Oasis Gas Supply Contract

Author:         David Butterfield 

Director:       Natalie Te Pohe

         

 

Summary:

For Councillors to endorse the General Manager, or their delegate to enter into a contract for the supply of natural gas for the Oasis Regional Aquatic Centre.

 

 

Recommendation

That Council:

a       note that the current contract for the supply of natural gas to the Oasis Regional Aquatic Centre expires on 31 March 2021

b       note that suppliers of this type of commodity will generally only hold their prices firm for a period of five (5) days from the date of the Tender submission, which is insufficient time to then present a report to Council before the offer expires

c        note and endorse the General Manager or their delegate, to enter into a contract with the successful Tenderer for the supply of natural gas to the Oasis Regional Aquatic Centre for a period of one (1) year plus 3 by 12-month extension options at Council’s sole discretion

d       authorise the affixing of Council’s Common Seal to all relevant documents as required

 

Report

The current contract for the supply of natural gas to the Oasis Regional Aquatic Centre expires on 31 March 2021. Council officers are proposing to release a Tender for the supply of natural gas to the Oasis Regional Aquatic Centre, for a period of one (1) year plus 3 by 12-month extension options at Council’s sole discretion.

 

Previous experience is that suppliers for this type of commodity will only hold the price firm for a period of five (5) days from the date the Tender is submitted because of the volatility in the market. This timeframe does not enable Council staff to present a report to Council before the offer expires.

 

It should be noted that this is a similar experience and a similar process that has been undertaken for the supply of electricity to small, large and unmetered sites, where suppliers only hold their pricing firm for five (5) days from submission, again, as a result of the volatility in the market.

The General Manager is not required under Section 377 of the Local Government Act 1993 to seek a delegation from Council to award Tenders (other than for those that provide services currently provided by members of the staff of the council pursuant to Section 377(1)(i)). However, the General Manager has continued to present all Tenders to Council for a resolution, unless otherwise advised, to ensure there is openness and transparency of such an important process for Council and the community.

It is therefore believed prudent for Council to formally note and endorse the action that will be undertaken by the General Manager in relation to the entering of a contract for the supply of natural gas to the Oasis Regional Aquatic Centre for a period of one (1) year plus 3 by 12-month extension options at Council’s sole discretion, upon receipt of a submission that is considered satisfactory to Council.

Financial Implications

Most recent annual expenditure for the supply of gas (excluding network charges that are not contestable) was $176,108 for the 2020 calendar year.  A reduction in gas use has been experienced due to the COVID-19 pandemic, with a normal non-pandemic year in the vicinity of $200,000 that is budgeted within the Oasis cost centre.

 

Account number: 14208007157  

Policy and Legislation

Local Government Act 1993

Sections 377 and 55

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: Recreation is a part of everyday life

 

Risk Management Issues for Council

Council’s POL 110 Procurement and Disposal Policy is relevant and will be applied when Council officers release the Tender, along with Section 55 of the Local Government Act 1993.

 

If Councillors consider this favourably, the Oasis Regional Aquatic Centre will have a guaranteed supplier of gas prior to the expiry of the current contract on 31 March 2021.

Internal / External Consultation

Council officers from the Procurement team have consulted with those in Regional Activation.

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-8

 

RP-8               RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS

Author:         Ingrid Hensley 

Director:       Peter Thompson

         

 

Summary:

This report provides Councillors with an update on the status of all resolutions of Council including Notices of Motion.

 

 

Recommendation

That Council receive and note the following registers:

a       Active Resolutions as at 12 February 2021

b       Active Notice of Motions as at 12 February 2021

c        Resolutions including Notice of Motions completed from 11 January 2021 to 12 February 2021

Report

The attached registers, outline details of each resolution with the following analysis provided as a snapshot as at 11 November 2020:

·    101 Active resolutions

·    18 Active Notices of Motions

·    7 resolutions including Notice of Motions have been completed from 11 January 2021 to 12 February 2021

Financial Implications

N/A

Policy and Legislation

Council’s Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments

1.

Active Resolution Register - Provided under separate cover

 

2.

Active Notice of Motions - Provided under separate cover

 

3.

Completed Resolutions - Provided under separate cover

 


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-9

 

RP-9               RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.

 

Councillor D Hayes requested an update on the Digital Connectivity Program for the local government area.

The Gig State project has been evolving and shifting in response to market and technology changes since the Government first announced it in 2019.

Tender for data hubs & backhaul fibre from Sydney to Wagga, Dubbo and Parkes will open sometime in Q2 2021

One element of the project (localised fibre upgrades) is expected to be handled by NBN and may no longer be part of the pilot program

o Business Fibre Zones (BFZ) will deliver local service for business customers – 60% reduction in costs

o Once backhaul lines and BFZ fibre is built, this network could be extended to residential customers

Council has also been working and supporting a private company, Leading Edge, to identify a site for a data centre in Wagga, at this stage it is anticipated that Leading Edge will open in Wagga Wagga in late 2021.

 

Councillor D Hayes requested a progress report on items outlined in the Wagga Wagga Integrated Transport Strategy 2040.

Council staff will review Wagga Wagga Integrated Transport Strategies actions and prepare a further report to Council.

 

Councillor P Funnell expressed concern and requested lighting be installed as matter of urgency at the Pine Gully and Old Narrandera Road intersection.

The design of the Pine Gully Road upgrade is almost complete and includes street lighting at the intersection of Old Narrandera Road. These works were originally planned for completion within the 2021/22 Long Term Financial Plan; however, additional work is now being done to ensure that the staging of the developments in the vicinity provide the best economic outcome long term.

 

To install lighting at the intersection now, even if temporary, would require Council to gain access to low voltage power from an existing development 300m along Pine Gully Road and install a compliant lighting system at the intersection. As per advice from Essential Energy, the existing power line along Old Narrandera Road is high voltage and is not suitable for street lighting. Completing these works now would result in some assets being made redundant once the intersection is finally upgraded. Whilst a formal costing has not been done on this work it is expected to be cost prohibitive.

 

Councillor R Kendall requested Council investigate the use of smart signs to address safety concerns at the Pine Gully/Old Narrandera Road intersection.

This request has been investigated and the cost for installation of a Transport for NSW/RMS conforming Intelligent Traffic Sign is approximately $17.5k (supply and install).  There is also a yearly subscription fee of $420 per sign, which allows for remote login for trouble shooting and access to the data the sign can collect (traffic counts, speeds etc.).

 

A “Stop Sign Ahead” could be installed about 200m north of Old Narrandera Road on the eastern side of Pine Gully Road once the appropriate approvals were obtained and funds secured. 

 

Councillor T Koschel requested an update on drainage and flooding issues at Best Park and Gurwood Street laneways, following concerns raised by residents.

Council has made contact with the complainant at Best Park to understand the issue and is investigating the problem to determine a solution.  Commercial Lane off Gurwood Street has been surveyed buy Councils surveyors and is with the Design Team for investigation of the problem to propose solutions.  Commercial Lane is kerb and guttered, however the kerb is a low profile kerb approximately 50mm high and the longitudinal grades are virtually non-existent.

 

Councillor T Koschel requested the General Manager investigate methods and timeliness of communication between Council and Councillors. In particular, communication provided to Councillors following the release of the Order, suspending Councillor P Funnell.

Council has consulted with the Office of Local Government NSW (OLG NSW) to discuss opportunities to improve communication from OLG in relation to any future Deputy Secretary Decisions. A change to the current “private and confidential” approach will allow the General Manager to communicate outcomes to all Councillors when they are received and before the OLG releases material publicly.

 


 

 

Councillor K Pascoe requested that Council investigate and consider pruning trees along Messenger Avenue and Boorooma Street to address traffic safety issues in the area.

To satisfy Safe Intersection Stopping Distance requirements for a vehicle travelling east along Messenger Avenue from Boorooma Street approaching the Kellerman Crescent intersection, 4 juvenile Chinese Elms will be removed from the verge to address sight distance requirements and improve road safety at this location.

 

Councillor D Tout requested an update on the intersection of Boorooma Street and Estella Road including a copy of the condition of consent as stated by Director Regional Activation, Michael Keys regarding additional infrastructure.

 

A copy of the Development Consent was provided to Councillor Tout. Currently awaiting further advice from School’s Infrastructure.

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

M-1

 

Committee Minutes

M-1                 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 2 FEBRUARY 2021

Author:         Shannon Coghlan 

Director:       Darren Raeck

         

 

Summary:

The Floodplain Risk Management Advisory Committee met on 2 February 2021

 

 

Recommendation

That Council receive and note the minutes of the Floodplain Risk Management Advisory Committee meeting held on 2 February 2021.

 

Report

The Floodplain Risk Management Advisory Committee met on 2 February 2021 and the minutes from this meeting are attached for Councillors’ reference.

 

Financial Implications

N/A

Policy and Legislation

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

Attachments

 

1.

Floodplain Risk Management Advisory Committee - minutes - 2 February 2021

 

  


Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

M-1

 



  

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 22 February 2021.

 

QUESTIONS/BUSINESS WITH NOTICE


Report submitted to the Confidential Meeting of Council on Monday 22 February 2021

CONF-1

 

Confidential Reports

CONF-1         AIRPORT - EQUIPMENT GRANT OFFER NEW SECURITY SCREENING

Author:         Darryl Woods 

Director:       Michael Keys

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it; and

(e)         information that would, if disclosed, prejudice the maintenance of law.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 22 February 2021

CONF-2

 

CONF-2         AIRPORT SUB-LEASE HANGAR SITE 20

Author:         Darryl Woods 

Director:       Michael Keys

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (iii)   commercial information of a confidential nature that would, if disclosed, reveal a trade secret.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 22 February 2021

CONF-3

 

CONF-3         AIRPORT SUB-LEASE HANGER SITE 13

Author:         Darryl Woods 

Director:       Michael Keys

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it; and

(d) (iii)   commercial information of a confidential nature that would, if disclosed, reveal a trade secret.        

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 22 February 2021.