Ordinary Meeting of Council

 

 

 

To be held on
Monday

22 February 2021

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 22 February 2021 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

Mr Peter Thompson

General Manager

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 22 February 2021

ORDER OF BUSINESS:

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 8 February 2021                                2

DECLARATIONS OF INTEREST                                                                                    2

Motions Of Which Due Notice Has Been Given

NOM-1         Notice of Motion - Pedestrian access around Equex Centre 3

NOM-2         NOTICE OF MOTION - Affordable Housing Models                        6

Reports from Staff

RP-1            DA20/0741 - Dwelling with attached garage and shed              8

RP-2            COVID-19 Fast Track Events Sponsorship                                   15

RP-3            AIRPORT HANGAR SITE 140                                                                   21

RP-4            COMMUNITY WORKS RESERVE - ELIGIBILITY CRITERIA                      23

RP-5            FINANCIAL PERFORMANCE REPORT AS AT 31 JANUARY 2021            27

RP-6            Section 356 Requests for Financial Assistance                       68

RP-7            Oasis Gas Supply Contract                                                            78

RP-8            RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                      80

RP-9            RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                           82

Committee Minutes

M-1              FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 2 FEBRUARY 2021                                                                                                         85   

QUESTIONS/BUSINESS WITH NOTICE                                                                       89

Confidential Reports

CONF-1       AIRPORT - EQUIPMENT GRANT OFFER NEW SECURITY SCREENING  90

CONF-2       AIRPORT SUB-LEASE HANGAR SITE 20                                                 91

CONF-3       AIRPORT SUB-LEASE HANGER SITE 13                                                 92

 

 

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 8 February 2021       

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 8 February 2021 be confirmed as a true and accurate record.

 

 

1⇩.

Minutes - 8 February 2021

93

 

 

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           Notice of Motion - Pedestrian access around Equex Centre

Author:          Councillor Dan Hayes

 

 

Summary:

The purpose of this Notice of Motion is to call for a report on improving pedestrian movements surrounding the Equex Centre.

 

 

Recommendation That Council: a       receive and acknowledge the accompanying letter from the Wagga Wagga Netball Association b       receive a report on improving pedestrian movements surrounding the Equex centre

 

Parents and representatives from Wagga Wagga Netball Association have raised concerns of poor pedestrian access around the Equex Centre, in particular  walking towards Hammond Ave along Kooringal Rd and having to cross the bridge.  

 

During 2020 the Netball Association initiated protocols due to COVID-19 which revealed the extent of the challenges of the lack of pedestrian infrastructure. This was due to the courts being cleared at the same time meaning more people were then walking away from the centre at once.

 

Due to the high use of the facilities at Equex Centre for both adults and children, further investigation is warranted for improvements of safety and access for pedestrians. It is recognised that the Active Travel Plan and further planning in place will address some, but not all of the concerns raised. 

 

N/A

Code of Meeting Practice

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 

 

N/A

N/A

 

 

1⇩.

Correspondence from the Wagga Wagga Netball Association

  

Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

NOM-1

 

Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

NOM-2

 

NOM-2           NOTICE OF MOTION - Affordable Housing Models

Author:          Councillor Dan Hayes

 

 

Summary:

The purpose of this Notice of Motion is to call for a report on affordable housing models.

 

 

Recommendation That Council receive a report that: a       outlines any current strategies we have for providing and promoting affordable housing to meet the needs of the community b       outlines any further model/s of affordable housing suitable for Wagga Wagga c        informs Councillors of any relevant State or Federal Government strategy for social, affordable or community housing

 

Recently Wagga Wagga City Council have included references to affordable housing in its planning documents including the Community Strategic Plan where it states “Provide a range of accessible and affordable housing for people from all income levels and stages of life” and recently the Local Strategic Planning Statement “Develop a housing strategy to accommodate an additional 14,500 homes and 36,000 people, with a view to analysing social housing, housing affordability, diversity, serviceability and sustainability”.

 

It is encouraging to see affordable housing as a priority for the city in these strategic documents. We cannot let them remain there though. This report is the next step in helping identify current affordable housing strategies, both in Wagga and elsewhere, and will provide information about housing strategies by other levels of Government.

 

Historically social and affordable housing has been concentrated in particular suburbs, namely Tolland and Ashmont. The proposed Tolland housing redevelopment, while welcomed, continues the tradition of allowing those suburbs to do the heavy lifting. Wagga has potentially missed out on providing a better approach to affordable and social housing for many years, and our recent growth areas have almost ignored it completely. It is hoped that this report will help identify and implement new opportunities.

 

N/A

Code of Meeting Practice

 

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 

N/A

N/A

 

 

 

  

 

 

Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-1

 

Reports from Staff

RP-1               DA20/0741 - Dwelling with attached garage and shed

Author:                        Bikash Pokharel 

General Manager:    Peter Thompson

         

 

Summary:

This report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) as the development proposes a variation to a numerical development control and a submission has been received that includes an objection that relates to the control.   The application seeks approval for a single storey dwelling and shed at 5 Lakesend Place, Lake Albert. The applicant seeks a variation to Control 2 of Section 9.3.7 of the Wagga Wagga Development Control Plan 2010 as follows.    C2 Any point of a building must have a setback from the side boundary nearest to that point of at least:   a) If the lot is in Zone R5 a setback of 2m   The applicant proposes a 1 metre setback to the shed from the western and southern boundaries of the property.   Approval of the application is consistent with the objectives of the section 9.3.7 of the DCP and the objectives of the R5 Zone and will have negligible amenity and visual impacts on surrounding neighbourhood.   The application is recommended for approval.

 

 

Recommendation That Council approve DA20/0741 for construction of a single storey dwelling with attached garage and shed, at 5 Lakesend Place, Lake Albert, Lot 52 DP 1235752 as outlined in the attached Section 4.15 report and subject to the conditions of consent contained within the attached draft notice of determination.

 

Applicant	Graham Matthew Dunn and Nicole Jane Dunn
Owner	Graham Matthew Dunn and Nicole Jane Dunn
Development Cost	$411,581.00
Development Description	Dwelling with attached garage and shed

Key Issues

 

·        Compliance with Wagga Wagga DCP 2010.

 

The proposed development does not comply with the Control 2 of section 9.3.7 of the DCP (9.3.7 Side and rear setbacks). The control requires a 2 metres side setback however the applicant has proposed the shed to be setback 1 metre from the western and southern boundary.

 

·        A submission received is in objection to the development. The objection relates to the proposed 1m setback of the proposed shed and potential overshadowing and visual impacts due to the reduced side setback.

 

Assessment

 

·    The application is for the construction of single storey dwelling with attached garage and shed at 5 Lakesend Place, Lake Albert.

 

·    The lot is 1310.00m² in extent and located within the R5 Large Lot Residential Zone and is currently vacant.

 

·    The application was notified to surrounding properties and one submission has been received against the application.

 

·    The determination of the application is reported to Council as the objection is related to a numerical control being varied by greater than 10%.

 

·    The proposed development seeks variation to Control 2 of section 9.3.7 of the Wagga Wagga Development Control Plan 2010 as follows. 

 

C2 Any point of a building must have a setback from the side boundary nearest to that point of at least:

 

a)   If the lot is in Zone R5 a setback of 2m

The applicant proposes a 1metre setback to the shed from the western (side) boundary of the property (see diagram below).

 

 

 

·    Approval of the application and the requested side setback variation, has been assessed as being consistent with the objectives of the section 9.3.7 of the DCP and the objectives of the R5 Zone and to have negligible amenity and visual impacts on the surrounding neighbourhood. Full details of this assessment have been included in the attached Section 4.15 assessment report.’

 

·    The application is recommended for approval.

 

Reasons for Approval

 

 

·    The shed is considered to be ancillary to the proposed use of the land (residential) and meets the objectives of the control under Section 9.3.7 of the Wagga Wagga Development Control Plan 2010.

 

·     The reduced side setback still maintains adequate separation between adjoining buildings for landscaping, privacy, natural light, ventilation and access for maintenance.

 

·    The shed and the proposed reduced setback will not unreasonably restrict any significant views and will not cause unreasonable impact with respect to the aspect enjoyed by adjoining properties.

 

·    The shed will not cause unreasonable amenity impacts on adjoining properties with respect to overshadowing of any outdoor living area, private open space area or any north facing living windows.

 

·    The proposal is consistent with the pattern of existing development within this area and will not cause any detrimental impact on the streetscape or character of the area.

 

·    Having regard to the overall assessment of the application under section 4.15 of the Environmental Planning and Assessment Act 1979 as detailed in the attached assessment report.

 

Site Location

 

The subject site is located on the southern side of Lakesend Place approximately 65m west of the intersection with Lakehaven Drive, Lake Albert.

 

N/A

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

 

Approval of the application may result in challenges from objector in the Land and Environment Court which will have to be defended by Council. The reasons for approval will have to be justified and withstand scrutiny and cross examination in Court.

Refusal of the application may result in challenge by the applicant in Land and Environment Court.

N/A

 

 

1.	DA20-0741- 4.15 Assessment Report - Provided under separate cover
2.	DA20-0741 - Draft Notice of Determination (conditions of consent) - Provided under separate cover
3.	DA20-0741 - Redacted Plans - Provided under separate cover
4.	DA20-0741 - Redacted Submission - Provided under separate cover

  

Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-2

 

RP-2               COVID-19 Fast Track Events Sponsorship

Author:         Fiona Hamilton 

Director:       Janice Summerhayes

         

 

Summary:

Council is in receipt of three applications for the COVID-19 Fast Track Event Sponsorship Program for events held from 1 February to 30 June 2021. Council supported this approach in November 2020 as a response to COVID-19 impacts. The applications detailed in this report are for a community event, a workshop series and a short film.

 

 

Recommendation That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the following events through the 2020/21 Events Sponsorship budget: a             Kylie Biltris, Art Starts Here (Murray Arts) to the amount of $7,818 b             Ladysmith Tourist Railway Inc. to the amount of $4,000 c                    Catherine van der Rijt (Eastbourne Road Pty Ltd) to the amount of $10,000

 

Council is in receipt of three applications for the COVID-19 Fast Track Event Sponsorship Program for events held from 1 February to 30 June 2021.

 

In line with the Major Events, Festivals and Films Sponsorship Policy (POL087) these applications have been assessed by the Major Events Advisory Panel (the Panel).

 

The applications received and recommended sponsorship funding amounts are summarised as follows:

 

	Organisation Name	Event Name	Amount Requested	Funding Recommended
1	Kylie Biltris (Auspiced through Murray Arts)	Art Starts Here – Wagga Village Creative Event of Workshops	$7,818	$7,818
2	Ladysmith Tourist Railway Inc	Ladysmith Railway Centenary Celebration	$4,000	$4,000
3	Catherine van der Rijt (Auspiced through Eastbourne Road Pty Ltd)	The Drive (12-minute short film)	$15,000	$10,000

 

 

 

Event Details:

 

1.  Art Starts Here Creative Village Workshops

 

The organiser is seeking $7,818 funding for a traveling silk scarf marbling creative workshop to be held in Mangoplah, Uranquinty, Collingullie, Oura, Ladysmith and Tarcutta between 16^th and 19^th March 2021.

 

While the organiser is an individual, auspicing has been arranged through Murray Arts Inc.

 

Event details:

 

·    Date: 30 March 2021 – 2 April 2021

·    Expected attendance: 72 (12 per workshop)

·    Visitors (from outside of LGA): Intended as an event for local residents

·    Program:

o Silk marbling

·    Duration: one day

·    Venue: Community halls

·    Total event cost: $8,445

·    Total amount requested: $7,818

 

The funding requested will be used for venue hire, advertising, workshop facilitation, travel/accommodation and auspicing fees.

 

If successful in securing the requested funding the applicant will acknowledge Council’s funding through logo placement on all material.

 

The Panel has assessed this application against the COVID-19 Fast Track Events, Festival and Films Sponsorship Guidelines and recommends this event of workshops be funded $7,818 for the following reasons:

 

·        The event provides benefit to both the community and local business, particularly addressing COVID-19 impacts and the resulting cancellation of many of the city’s larger events

·        The event activates six of our villages and will have flow on effects to the community and local business

·        The event, while small in number, is free to community members and will improve public confidence in attending events and activities post Covid-19

·        The organiser’s budget was realistic and the organiser demonstrated a commitment to deliver a COVID safe experience

·        The event aligns to Council’s Community Strategic Plan Objective ‘We have opportunities to connect with others’.

 

2.  Ladysmith Railway Centenary Celebrations

 

The Ladysmith Tourist Railway Inc is seeking $4,000 funding for a celebration of the centenary of the first official railway line from Ladysmith to Tumbarumba. The community event will include a vintage car display, vintage movie footage, market stalls, barbeque as well as steam engine, trike, blacksmith and other relevant displays.

 

Event details:

 

·    Date: 13 and 14 March 2021

·    Expected attendance: 251-500

·    Visitors (from outside of LGA): Intended as a community event for local residents, however there may be some outside visitation, <20%

·    Program:

o Events commences Saturday 13 March 1pm – 4pm

o Event continues Sunday 14 March 9am – 3pm

·    Duration: two days

·    Venue: Ladysmith Railway

·    Total event cost: $4,200

·    Total amount requested: $4,000

 

The funding requested will be used for event promotion, site preparation and the hiring of equipment including portable toilets, marquee, tables and chairs.

 

If successful in securing the requested funding the applicant will acknowledge Council’s sponsorship through logo placement in print material, digital promotions and speeches on the day.

 

The Panel has assessed this application against the COVID-19 Fast Track Events, Festival and Films Sponsorship Guidelines and recommends this event be funded $4,000 for the following reasons:

 

·     The event provides benefit to both the community and local business, particularly addressing COVID-19 impacts and the resulting cancellation of many of the city’s larger events

·     The event activates the Ladysmith village and will have flow on effects to the community and local business

·     The event is free to community members and will improve public confidence in attending events and activities post Covid-19

·     The event represents good value for money based on the forecast attendance of between 250-500 and the requested investment of $4,000 equating to $8 to $16 per person

·     The event aligns to Council’s Community Strategic Plan Objective ‘We have opportunities to connect with others’.

 

3.  The Drive Short Film

 

The organiser is seeking $15,000 to part fund a 12-minute short film and proof of concept for a feature film, ‘The Drive’. The short film will be shot in Wagga Wagga and the surrounding region. 

 

Film details:

 

·     Date: 15 - 17 March 2021

·     Expected attendance: 8 cast and crew, staying for 4 nights

·     Visitors (from outside of LGA): 100%

·     Duration: Five nights for filming

·     Location: Various including the Riverina Hotel, Mangoplah Hotel, the Black Swan, J&D Motor Repairs and McKell Avenue Mount Austin in addition to filming in surrounding hires

·     Total film cost: $20,000

·     Total amount requested: $15,000

 

The funding requested will be used for accommodation, travel, salaries for cast and crew, shoot costs as well as venue and equipment hire.

 

If successful in securing the requested funding the applicant will acknowledge Council’s sponsorship through logo placement in opening/closing credits as well as a produced ‘in association with’ credit.

 

The Panel has assessed this application against the COVID-19 Fast Track Events, Festival and Films Sponsorship Guidelines and recommends this event be funded $10,000 for the following reasons:

 

·     The event provides benefit to local business such as accommodation operators, caterers and equipment suppliers

o The budget for on-site production/filming is estimated at $20,000

o 60% of the film production budget is estimated to be injected into the local economy spent locally

o The cast and crew members visiting for the shoot are estimated to spend $6,720 (source: economy.id)

·     The event provides employment opportunities for locally based crew and cast members

·     The applicant has supplied a Covid-safe plan for the on-site production of the film, in line with NSW Health guidelines

·     The film project has destination awareness potential

 

This project addresses some of the criteria for the funding through the employment of local creatives as well as local procurement and hire of equipment and services. However, the assessment panel determined that in terms of perceived value for money this project was unable to establish a case for the full amount of $20K requested.

 

The 2020/21 COVID-19 Fast Track Events Sponsorship budget is $100,000 with $11,000 commitments leaving a budget remaining of $89,000.  If Council approves the recommendation to fund the events outlined in this report totalling $21,818, this will leave $67,182 budget for the remainder of the 2020/21 financial year. 

 

Job consolidation number: 15308

POL087 – Major Events, Festivals and Films Sponsorship

 

 

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: Groups, programs and activities bring us together

Financial risk if events not successful, mitigated through controls in sponsorship contracts with staged payment based on KPI targets.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

x

x

Collaborate

x

x

x

x

 

 

 

1.	Art Starts Here Application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
2.	Art Starts Workshops Runsheet This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
3.	Art Start Workshops Budget This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
4.	Ladysmith Centenary Application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
5.	Ladysmith Centenary Budget This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
6.	The Drive Application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
7.	The Drive Treatment This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
8.	The Drive Budget This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
9.	The Drive Script This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

  

Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-3

 

RP-3               AIRPORT HANGAR SITE 140

Author:         David Bolton 

Director:       Michael Keys

         

 

Summary:

Request for Council consent from sub lessee (REX Investments Pty Ltd) to grant a mortgage over the sub-lease – Airport Hangar Site 140 (Douglas Space Aerospace Hangar).

 

 

Recommendation That Council authorise the General Manager to execute documents regarding sub-lease on Airport Hangar Site 140, Wagga Wagga Airport subject to consent from the Commonwealth Government.

 

REX Investment Holdings Pty Ltd currently lease Hangar 140, Wagga Airport (Douglas Aerospace Hangar, Elizabeth Avenue, Forest Hill NSW. This is a sub-lease of Council’s overall Airport lease with the Commonwealth Government.

 

Council has received a request from Rex Investments Pty Ltd to assist with their new financial arrangements and allow Rex to grant security by way of a mortgage over their interests in the leased property.

 

In accordance with Clause 16 of the existing Lease Agreement, Rex Investment Holdings Pty Ltd have requested the consent of Wagga Wagga City Council to put a mortgage over the Lease. A deed of agreement has been prepared by Rex Investment Holdings Pty Ltd to enable this.

 

It is recommended that Council consent to the new assignment for financing purposes, subject to receipt of Commonwealth Government consent.

 

N/A

POL 038 Leasing and Licencing Policy

 

Growing Economy

Objective: We are a Regional Capital

Outcome: We have complete and accessible transport networks, building infrastructure, improving road travel reliability, ensure on-time running for public transport

 

Council has sought legal advice to ensure our obligations and requirements under the Commonwealth Government head lease are not compromised and complied with. No issues or concerns were identified.

 

  

Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-4

 

RP-4               COMMUNITY WORKS RESERVE - ELIGIBILITY CRITERIA

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report recommends the adoption of eligibility criteria for the allocation of funds from the Community Works Reserve.

 

 

Recommendation That Council approve the proposed eligibility criteria and process for the allocation of funds from the Community Works Reserve.

 

The Community Works Reserve was established as per 26 June 2017 Council meeting RP-19. The Reserve is funded from a levy on capital works project budgets, with the first $50K going to the Public Art Reserve to fund items contained within the Public Art Program, and the balance going to the Community Works Reserve.

 

The original purpose of the Reserve was to assist in the funding of competing priorities for both new and existing community assets.

 

A Councillor Workshop was held on 7 December 2020 to discuss options for the use of the funds, with the majority of Councillors present supporting placing on hold the decision pending the appointment of the new Councillors in September 2021.  After further discussion at the 18 January 2021 Council meeting, Councillors resolved:

 

 

 

 

A follow up workshop was held on 1 February 2021, in which most Councillors in attendance supported the following eligibility criteria:

 

Proposed Eligibility Criteria for applications:

 

 

 

 

 

Proposed Process:

1. The funding available will be the current proposed Closing Balance for the year (ie: $95,372 available for the 2021-year-round).

 

2. Applications for funding will open in April, with organisations submitting their application during the Long-Term Financial Plan (LTFP) public exhibition period.

 

3. Staff will assess applications against approved eligibility criteria and provide recommendations to Councillors at a workshop to be held in early July after the LTFP has been adopted by Council in June 2021 and formally resolve on the applications at the 26 July 2021 meeting (July meeting due to the caretaker period commencing 4 August 2021).

 

4. All applicants will be provided advice on their application after Council resolve on the assistance to be provided, funded from the Community Works Reserve.

 

5. Similar to the annual grants program, funding will be provided to the organisation following Council resolution and will undergo an acquittal process at the completion of the works.

 

It is proposed that the funding available does not need to be fully allocated each year. Depending on the applications received, Council can resolve to not allocate funding (all or part-thereof), which would then result in more funding available in the next year’s round.

 

The Community Works Reserve was established on 26 June 2017 via Council resolution.  The Reserve is funded from a levy on capital works project budgets, with the first $50K going to the Public Art Reserve to fund items contained within the Public Art Program, and the balance going to the Community Works Reserve.

 

If Council resolves as per this report, an annual amount will be available for all organisations within the Local Government area to make submissions for funding for any capital works via an annual request process.  The annual amounts will differ year on year and are based on the annual capital works budgets.

Budget Policy – POL 052

Loans to Community Organisations Management Policy – POL 010

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

The allocation of Council funds to community groups can be political and also has the potential to create precedents.  Council needs to balance the limited funding available with deemed community needs.

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

Council’s Finance Division have consulted with all relevant areas within the Council.

 

A Councillor Workshop was conducted on Monday 7 December 2020 with all Councillors in attendance.

 

A subsequent Councillor Workshop was held on 1 February 2021 with seven (7) Councillors in attendance.

 

If the recommended process is adopted, Council officers will commence developing a marketing campaign, similar to that used for the Annual Grants program.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

x

x

x

x

Involve

Collaborate

 

 

1.	Councillor Workshop #1 - 07.12.2020 Outcomes Document This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
2.	Councillor Workshop #2 - 01.02.2021 Outcomes Document This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

  

Report submitted to the Ordinary Meeting of Council on Monday 22 February 2021

RP-5

 

RP-5               FINANCIAL PERFORMANCE REPORT AS AT 31 JANUARY 2021

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report is for Council to consider information presented on the 2020/21 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 January 2021.

 

 

Recommendation That Council: a       approve the proposed 2020/21 budget variations for the month ended 31 January 2021 and note the continued forecast deficit budget position as a result of COVID‑19 b       approve the Pending Projects budgets outlined within the report to be included in the 2020/21 Confirmed Capital Works Delivery Program c        approve the transfer of the remaining 2020/21 Pending Project Capital budgets to future financial years of the Long Term Financial Plan d       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above e       note the details of the external investments as at 31 January 2021 in accordance with section 625 of the Local Government Act 1993

 

Wagga Wagga City Council (Council) continues to forecast deficit budget positions as a result of the estimated financial impact the COVID-19 pandemic is having on many businesses, with local councils not immune to the pandemic.

 

At this stage, Council forecasts a $3.7M deficit budget position for the 2020/21 budget year (as at 31 January 2021). This will continue to be reviewed as the year progresses, with updates provided to Council as part of the monthly financial performance report.

 

Council has experienced a positive monthly investment performance for the month of January when compared to budget ($13,247 up on the monthly budget). This is mainly due to an increase in the principal value of Council’s Floating Rate Note portfolio as at 31 January 2021.

 

Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 60% of approved budget so is trending slightly over budget for the month of January 2021. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 87% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 55% of approved budget and is tracking slightly under budget at this stage of the financial year.

 

CAPITAL INCOME

Total capital income is 25% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 63% of approved budget (including ‘Pending Projects’). Excluding ‘Pending Projects’ budgets, the capital expenditure including commitments is 95% of approved budget which is as a result of the full contract amounts being raised for multi-year projects.

 

 

 

 

 

 

 

 

 

 

 

** Note that the Revised Bottom Line (Surplus) / Deficit shown does not include the proposed budget variations for January 2021.

 

Categories for budget adjustments in this month’s finance report:

 

This month’s Budget adjustments are categorised as follows:

1. Budget Variations which affect the current 2020/21 financial year

2. 2020/21 Pending Project budgets transferred into the 2020/21 Confirmed Delivery Program

3. 2020/21 project budgets timing adjustments

4. 2020/21 Projects completed, or deemed no longer required

5. Future Year Projects completed, or deemed no longer required

 

 

 

 

 

 

 

 

 

2020/21 Revised Budget Result – (Surplus) / Deficit	$’000s
Original 2020/21 Budget Result as adopted by Council Total Budget Variations approved to date Budget Variations for January 2021 -  Needle exchange program                                                ($5K) -  Pedestrian Access & Mobility Program                            ($42K) -  Erosion Control Sandy Creek                                         ($220K)	$4,342K    ($391K)    ($267K)
Proposed Revised Budget result for 31 January 2021 - (Surplus) / Deficit	$3,684K

 

 

1. The proposed Budget Variations for 31 January 2021 which affect the current 2020/21 financial year are listed below:

 

 

 

2.      Pending Projects is a list of adopted Capital Works projects which have not been included in the 2020/21 Delivery Program for the following reason(s):

-      Capacity and resourcing constraints

-      Project description and scope not fully defined

-      External funding to be determined

 

The following projects are now considered to meet the necessary requirements to be included in the Capital Works Delivery Program:

 

Capital Works Project	Prior Years	2020/21 Budget	Future Years Budget	Total Project Budget	Comments
LMC Cattle Yard Capability Upgrade Job Consolidation:45108	$3,110,846	$49,095	$0	$3,159,941	Currently $3,437 delivery and $45,658 pending. Proposed $49,095 delivery.
LMC Implement Wifi Network Job Consolidation: 45109	$87,923	$134,277	$0	$222,200	Currently $6,714 delivery and $127,563 pending. Proposed $134,277 delivery.
Parks Smart Irrigation Pilot Job Consolidation: 18804	$35,635	$39,865	$25,000	$150,000	Currently $5,000 delivery and $34,865 pending. Proposed $39,865 delivery.
Sewer Narrung St Treatment Plant Flood Protection Job Consolidation: 50221	$0	$220,580	$0	$220,580	Currently $15,441 delivery and $205,140 pending. Proposed $220,581 delivery.
Murray Street Stormwater Project Job Consolidation: 17742	$0	$25,000	$3,175,000	$3,200,000	Currently $0 delivery and $200,000 pending. Proposed $25,000 delivery.
Sewage Treatment Works Renewal Tarcutta Job Consolidation: 50112	$55,870	$50,000	$200,000	$305,870	Currently $25,000 delivery and $25,000 pending. Proposed $50,000 delivery.

 

 

3.    The following 2020/21 projects have been reviewed by Council’s Project Management Team and delivery timelines rescheduled. There has been no change to the total budgets for these projects.

 

Job No.	Project Title	2020/21 Current Confirmed	2020/21 Proposed Confirmed	2021/22 Proposed Confirmed	2021/22 Proposed Pending	2022/23 Proposed Pending	2023/24 Proposed Pending
19736	Lord Baden Powell Drive Redevelopment	$250,660	$5,000	$103,565	$1,240,278	$1,240,279
15090	Pine Gully Road - Bike Track	$125,678	$5,000	$120,678
13684	Dunns Road - Upgrade	$220,287	$354,651		$7,902,811
50266	Sewer Treatment Works – New Forest Hill Plant	$712,850	$256,132		$1,528,929	$44,478	$731,778
50384	Install Flowmeters at Major Pumpstations	$75,000	$138		$35,000	$39,862
15226	Energy Savings Project - Civic Centre Air-Conditioning Upgrade	$31,235	$350,000	$268,374
20582	Art Gallery Humidity Control System	$10,650	$201,015	$32,985
21082	RIFL Stage 3D - Relocate Power	$1,388,865	$150,000	$1,238,865
70041	GWMC - Construction of a new Waste Cell		$125,000		$5,524,297
47323	Airport Ancillary Land Acquisition	$310,000	$10,000	$300,000
21004	Lake Albert Road Stage 3A	$100,000		$2,627,078

 

 

4.    The following 2020/21 Capital projects are now considered completed or are no longer required as per advice received from Council’s Project Management Team. The remaining funding can be returned to the relevant funding source.

 

Job	Description	2020/21 Current Pending	2020/21 Current Confirmed	2020/21 Revised Confirmed	2020/21 Adj	Commentary
19534	Gobba-gombalin Stormwater	$0	$2,138,790	$1,500,000	($638,790)	Project completed under budget
50250	Sewer Pump Station SPS23 Ashmont	$0	$1,947,327	$1,430,000	($517,327)	Project completed under budget
45111	LMC Resurface Sheepyards	$999,603	$0	$0	($999,603)	Reduction in budget as adequate funds in 2021/22.
39042	Pedestrian Access & Mobility Program	$84,000	0	0	($84,000)	$42K Grant was not received. Transfer $42K GPR to current 2020/21 Covid-19 budget deficit.
50195	Sewer Boorooma Pump Station SPS08 – Increase pump capacity	$76,035	$0	$0	($76,035)	Pump station no longer required at this stage. To be reconsidered once sewer models and flow requirements are known as a result of Special Activation Precinct. ​
50269	Sewer Gravity Network Extensions	$1,275,183	$0	$0	($1,275,183)	Project no longer required ($465K in 2021/22 removed also).
19552	Erosion control Sandy Creek	$0	$303,000	$83,383	($219,617)	Project completed under budget. Transfer $220K GPR saving to current 2020/21 Covid-19 budget deficit.

 

 

5.    The following capital projects in future years of the LTFP are now considered completed or are no longer required as per advice received from Council’s Project Management Team. The remaining funding can be returned to the relevant funding source.

 

Job No.	Project Title	Years in LTFP	Amount
50251	Lakehaven West Pump Station - SPS24 - Renewal	2021/22	$40,798
50271	Simmons Street Pump Station - SPS03 Renewal	2021/22 + 2022/23	$133,694
50283	Forest Hill Smith Street Pump Station - SPS21 Renewal	2021/22 + 2022/23	$44,069
50284	Kyeamba Pump Station - SPS26 Renewal	2021/22 + 2022/23	$193,117
50291	Uranquinty Pump Station - SPS31 Renewal	2021/22 + 2022/23	$48,032
50365	Kingsford Smith Pump Station - SPS32 Renewal	2021/22 + 2022/23	$530,494
50351	Automation of Pump Stations - Variable Speed Drive Installations	2021/22	$300,000

 

2020/21 Capital Works Summary

 

The below table is a summary of the current capital works program for the next few years, plus the proposed adjustments pending Council resolution:

 

 

 

Current Restrictions

 

RESERVES SUMMARY
31 JANUARY 2021
	CLOSING BALANCE 2019/20	ADOPTED RESERVE TRANSFERS 2020/21	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 18.1.2021	BALANCE AS AT 31 JANUARY 2021*
Externally Restricted
Developer Contributions - Section 7.11	(25,878,470)	464,256	551,760	(24,862,454)
Developer Contributions - Section 7.12	402,380	(50,464)	32,251	384,167
Developer Contributions – S/Water DSP S64	(6,693,550)	1,973,123	(448,464)	(5,168,891)
Sewer Fund	(25,992,570)	582,604	(2,596,667)	(28,006,632)
Solid Waste	(22,421,037)	9,163,583	340,407	(12,917,047)
Specific Purpose Grants	(3,645,164)	0	3,645,164	0
SRV Levee	(4,953,842)	(1,652,925)	436,607	(6,170,160)
Stormwater Levy	(4,143,634)	(200,921)	618,636	(3,725,919)
Total Externally Restricted	(93,325,885)	10,279,256	2,579,694	(80,466,936)
Internally Restricted
Airport	(324,921)	(511,083)	(113,890)	(949,894)
Art Gallery	(55,091)	38,500	16,555	(36)
Ashmont Community Facility	(3,665)	(1,500)	0	(5,165)
Bridge Replacement	(568,093)	236,972	31,121	(300,000)
CBD Carparking Facilities	(774,666)	105,302	(105,302)	(774,666)
CCTV	(91,109)	18,000	0	(73,109)
Cemetery Perpetual	(241,401)	(138,203)	0	(379,603)
Cemetery	(597,311)	89,768	(69,226)	(576,769)
Civic Theatre Operating	(96,321)	87,904	0	(8,417)
Civic Theatre Technical Infrastructure	(7,706)	7,706	0	(0)
Civil Projects	(142,016)	0	0	(142,016)
Community Amenities	(282,200)	243,050	15,509	(23,641)
Community Works	(176,588)	81,215	0	(95,373)
Council Election	(444,166)	(93,256)	0	(537,422)
Economic Development	(490,000)	490,000	0	0
Emergency Events	(214,548)	22,709	(8,901)	(200,740)
Employee Leave Entitlements	(3,780,744)		0	(3,780,744)
Environmental Conservation	(116,578)		0	(116,578)
Estella Community Centre	(230,992)		0	(230,992)
Family Day Care	(200,152)	0	200,152	0
Fit for the Future	(5,418,415)	684,035	195,805	(4,538,574)
Generic Projects Saving	(325,101)	325,101	0	0
Glenfield Community Centre	(23,704)	(2,000)	0	(25,704)
Grants Commission	(5,488,910)		5,488,910	0
Grassroots Cricket	(70,992)		0	(70,992)
Gravel Pit Restoration	(807,503)	13,333	0	(794,170)

 

 

 

 

*Please note that proposed budget variations and adjustments included in this report for 2020/21 have not been included in the Reserve Summary balances.

 

Investment Summary as at 31 January 2021

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution	Rating	Closing Balance Invested 31/12/2020 $	Closing Balance Invested 31/01/2021 $	January EOM Current Yield %	January EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Short Term Deposits
Auswide	BBB	2,000,000	0	0.00%	0.00%	30/06/2020	29/01/2021	7
NAB	AA-	1,000,000	1,000,000	0.75%	0.65%	14/09/2020	14/09/2021	12
Total Short Term Deposits		3,000,000	1,000,000	0.75%	0.65%
At Call Accounts
NAB	AA-	574,028	135,851	0.10%	0.09%	N/A	N/A	N/A
CBA	AA-	2,108,938	3,257,058	0.10%	2.13%	N/A	N/A	N/A
CBA	AA-	12,603,740	10,107,896	0.20%	6.61%	N/A	N/A	N/A
Macquarie Bank	A+	9,000,984	9,004,806	0.50%	5.89%	N/A	N/A	N/A
Total At Call Accounts		24,287,689	22,505,611	0.30%	14.71%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.65%	5/06/2017	6/06/2022	60
AMP	BBB	2,000,000	2,000,000	0.95%	1.31%	30/11/2020	30/05/2022	18
Rabobank	A+	1,000,000	1,000,000	3.20%	0.65%	25/08/2016	25/08/2021	60
Westpac	AA-	3,000,000	3,000,000	1.12%	1.96%	10/03/2017	10/03/2022	60
Auswide	BBB	2,000,000	2,000,000	0.85%	1.31%	6/10/2020	6/10/2022	24
BOQ	BBB+	2,000,000	2,000,000	3.35%	1.31%	3/01/2018	4/01/2022	48
BOQ	BBB+	1,000,000	1,000,000	3.50%	0.65%	1/06/2018	1/06/2022	48
Westpac	AA-	2,000,000	2,000,000	3.02%	1.31%	28/06/2018	28/06/2021	36
BOQ	BBB+	3,000,000	3,000,000	3.25%	1.96%	28/08/2018	29/08/2022	48
P&N Bank	BBB	1,000,000	1,000,000	3.10%	0.65%	16/10/2018	18/10/2021	36
Westpac	AA-	2,000,000	2,000,000	3.05%	1.31%	13/11/2018	15/11/2021	36
P&N Bank	BBB	1,000,000	1,000,000	3.30%	0.65%	20/11/2018	21/11/2022	48
NAB	AA-	2,000,000	2,000,000	3.01%	1.31%	30/11/2018	30/11/2021	36
Bendigo-Adelaide	BBB+	1,000,000	1,000,000	3.25%	0.65%	30/11/2018	30/11/2022	48
Newcastle Permanent	BBB	2,000,000	2,000,000	3.05%	1.31%	8/02/2019	8/02/2022	36
ING Bank	A	1,000,000	1,000,000	2.82%	0.65%	22/02/2019	22/02/2021	24
Newcastle Permanent	BBB	2,000,000	2,000,000	2.70%	1.31%	23/04/2019	26/04/2022	36
BoQ	BBB+	1,000,000	1,000,000	2.40%	0.65%	22/05/2019	23/05/2022	36
BoQ	BBB+	1,000,000	1,000,000	2.15%	0.65%	8/07/2019	10/07/2023	48
Judo Bank	NR	1,000,000	1,000,000	2.30%	0.65%	16/07/2019	16/07/2021	24
Auswide	BBB	1,000,000	1,000,000	1.95%	0.65%	12/08/2019	12/08/2022	36
Judo Bank	NR	1,000,000	1,000,000	2.15%	0.65%	20/08/2019	19/08/2021	24
Australian Military Bank	BBB+	1,000,000	1,000,000	1.76%	0.65%	20/08/2019	20/08/2021	24
Judo Bank	NR	1,000,000	1,000,000	1.90%	0.65%	10/09/2019	9/09/2022	36
Auswide	BBB	1,000,000	1,000,000	1.72%	0.65%	3/10/2019	4/10/2022	36
ICBC	A	2,000,000	2,000,000	2.03%	1.31%	6/11/2019	6/11/2024	60
ICBC	A	2,000,000	2,000,000	1.83%	1.31%	28/11/2019	28/11/2024	60
Judo Bank	NR	1,000,000	1,000,000	2.20%	0.65%	5/12/2019	3/12/2021	24
ICBC	A	1,000,000	1,000,000	1.75%	0.65%	6/01/2020	8/01/2024	48
BOQ	BBB+	1,000,000	1,000,000	2.00%	0.65%	28/02/2020	28/02/2025	60
ING Bank	A	2,000,000	2,000,000	1.50%	1.31%	2/03/2020	2/03/2022	24
Macquarie Bank	A+	2,000,000	2,000,000	1.40%	1.31%	9/03/2020	9/03/2022	24
Police Credit Union	NR	1,000,000	1,000,000	2.20%	0.65%	1/04/2020	1/04/2025	60
Institution	Rating	Closing Balance Invested 31/12/2020 $	Closing Balance Invested 31/01/2021 $	January EOM Current Yield %	January EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
ICBC	A	1,000,000	1,000,000	1.85%	0.65%	29/05/2020	29/05/2025	60
ICBC	A	1,000,000	1,000,000	1.86%	0.65%	1/06/2020	2/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.31%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.31%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.60%	1.31%	29/06/2020	28/06/2024	48
ICBC	A	3,000,000	3,000,000	1.25%	1.96%	30/06/2020	30/06/2022	24
ICBC	A	2,000,000	2,000,000	1.42%	1.31%	7/07/2020	8/07/2024	48
ICBC	A	2,000,000	2,000,000	1.50%	1.31%	17/08/2020	18/08/2025	60
BoQ	BBB+	1,000,000	1,000,000	1.25%	0.65%	7/09/2020	8/09/2025	60
BoQ	BBB+	2,000,000	2,000,000	1.25%	1.31%	14/09/2020	15/09/2025	60
AMP	BBB	1,000,000	1,000,000	0.95%	0.65%	26/11/2020	25/05/2022	18
AMP	BBB	2,000,000	2,000,000	0.95%	1.31%	7/12/2020	6/06/2022	18
ICBC	A	1,000,000	1,000,000	1.20%	0.65%	7/12/2020	8/12/2025	60
Warwick CU	NR	0	1,000,000	0.75%	0.65%	29/01/2021	30/01/2023	24
NAB	AA-	0	2,000,000	0.95%	1.31%	29/01/2021	29/01/2026	60
Total Medium Term Deposits		71,000,000	74,000,000	1.99%	48.36%
Floating Rate Notes - Senior Debt
Suncorp-Metway	A+	1,013,010	1,013,598	BBSW + 97	0.66%	16/08/2017	16/08/2022	60
Bendigo-Adelaide	BBB+	508,496	507,398	BBSW + 105	0.33%	25/01/2018	25/01/2023	60
Newcastle Permanent	BBB	1,528,487	1,529,707	BBSW + 140	1.00%	6/02/2018	6/02/2023	60
UBS	A+	2,025,849	2,026,995	BBSW + 90	1.32%	8/03/2018	8/03/2023	60
Heritage Bank	BBB+	1,403,357	1,403,768	BBSW + 123	0.92%	29/03/2018	29/03/2021	36
ME Bank	BBB	1,609,074	1,603,982	BBSW + 127	1.05%	17/04/2018	16/04/2021	36
Bank Australia	BBB	754,363	755,346	BBSW + 130	0.49%	30/08/2018	30/08/2021	36
CUA	BBB	604,545	604,803	BBSW + 125	0.40%	6/09/2018	6/09/2021	36
AMP	BBB	1,503,521	1,504,752	BBSW + 108	0.98%	10/09/2018	10/09/2021	36
NAB	AA-	2,040,260	2,041,316	BBSW + 93	1.33%	26/09/2018	26/09/2023	60
Bendigo-Adelaide	BBB+	1,010,523	1,008,114	BBSW + 101	0.66%	19/10/2018	19/01/2022	39
CBA	AA-	3,089,935	3,084,604	BBSW + 113	2.02%	11/01/2019	11/01/2024	60
Westpac	AA-	3,094,265	3,089,360	BBSW + 114	2.02%	24/01/2019	24/04/2024	63
ANZ	AA-	2,570,922	2,574,082	BBSW + 110	1.68%	8/02/2019	8/02/2024	60
NAB	AA-	2,052,047	2,055,220	BBSW + 104	1.34%	26/02/2019	26/02/2024	60
Bank of China Australia	A	1,515,044	1,512,820	BBSW + 100	0.99%	17/04/2019	17/10/2022	42
Westpac	AA-	2,558,383	2,561,974	BBSW + 88	1.67%	16/05/2019	16/08/2024	63
Suncorp-Metway	A+	1,268,584	1,266,970	BBSW + 78	0.83%	30/07/2019	30/07/2024	60
ANZ	AA-	2,037,481	2,041,063	BBSW + 77	1.33%	29/08/2019	29/08/2024	60
HSBC	AA-	2,522,270	2,526,459	BBSW + 83	1.65%	27/09/2019	27/09/2024	60
Bank Australia	BBB	1,501,414	1,504,779	BBSW + 90	0.98%	2/12/2019	2/12/2022	36
ANZ	AA-	1,530,812	1,530,502	BBSW + 76	1.00%	16/01/2020	16/01/2025	60
NAB	AA-	2,041,665	2,041,462	BBSW + 77	1.33%	21/01/2020	21/01/2025	60
Newcastle Permanent	BBB	1,122,697	1,124,371	BBSW + 112	0.73%	4/02/2020	4/02/2025	60
Macquarie Bank	A+	2,033,868	2,035,721	BBSW + 84	1.33%	12/02/2020	12/02/2025	60
BOQ Covered	AAA	564,425	565,014	BBSW + 107	0.37%	14/05/2020	14/05/2025	60
UBS	A+	954,819	955,289	BBSW + 105	0.62%	21/05/2020	21/11/2022	30
Credit Suisse	A+	1,325,606	1,326,768	BBSW + 115	0.87%	26/05/2020	26/05/2023	36
UBS	A+	1,528,644	1,526,756	BBSW + 87	1.00%	30/07/2020	30/07/2025	60
Bank of China Australia	A	1,506,467	1,505,858	BBSW + 78	0.98%	27/10/2020	27/10/2023	36
Total Floating Rate Notes - Senior Debt		48,820,831	48,828,850		31.91%
Institution	Rating	Closing Balance Invested 31/12/2020 $	Closing Balance Invested 31/01/2021 $	January EOM Current Yield %	January EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Fixed Rate Bonds
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.00%	1.31%	30/11/2020	15/12/2025	60
Northern Territory Treasury	AA-	1,000,000	1,000,000	1.00%	0.65%	20/11/2020	15/12/2025	61
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.00%	1.31%	21/10/2020	15/12/2025	62
Total Fixed Rate Bonds		5,000,000	5,000,000	1.00%	3.27%
Managed Funds
NSW Tcorp	NR	1,675,056	1,677,193	0.13%	1.10%	17/03/2014	1/01/2026	141
Total Managed Funds		1,675,056	1,677,193	0.13%	1.10%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		153,783,576	153,011,654		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		3,089,878	4,347,793
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		150,693,698	148,663,861

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 49% of the portfolio across a broad range of counterparties. Cash equates to 15%, with Floating Rate Notes (FRNs) around 32%, fixed rate bonds around 3% and growth funds around 1% of the portfolio.

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased slightly from the previous month’s balance, down from $150.7M to $148.7M.

 

 

Monthly Investment Movements

 

Redemptions – Council redeemed the following investment securities during January 2021:

 

 

 

New Investments – Council purchased the following investment securities during January 2021:

 

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $196,729, which compares favourably with the budget for the period of $183,482 - outperforming budget for the month by $13,247.

 

Council’s outperformance to budget for January was mainly a result of the Floating Rate Note (FRN) portfolio experiencing a positive return for the month, with Council seeing an increase in the principal value of the portfolio of 0.03% (or $14,615).

 

 

In comparison to the AusBond Bank Bill Index* of 0.12% (annualised), Council’s investment portfolio returned 1.44% (annualised) for the month of January. Cash and At‑Call accounts returned 0.36% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

 

Over the past year, Councils investment portfolio has returned 1.78%, outperforming the AusBond Bank Bill index by 1.49%. This is expected to continue to reduce over the coming months and years with the expected continuation of the current low interest rate environment.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

Report by Responsible Accounting Officer

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

 

1⇩.

Proposed Capital Works Program 2020/21 to 2030/31