Agenda
and
Business Paper
To be held on
Monday 24
May 2021
at 6.00pm
Civic Centre cnr
Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au
wagga.nsw.gov.au
Agenda
and
Business Paper
To be held on
Monday 24
May 2021
at 6.00pm
Civic Centre cnr
Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au
wagga.nsw.gov.au
NOTICE OF MEETING
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 24 May 2021 at 6.00pm.
Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
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Mayor Councillor Greg Conkey OAM |
Deputy Mayor Councillor Dallas Tout |
Councillor Yvonne Braid |
Councillor Paul Funnell |
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Councillor Dan Hayes |
Councillor Vanessa Keenan |
Councillor Rod Kendall |
Councillor Tim Koschel |
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Councillor Kerry Pascoe |
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QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Reports submitted to the Ordinary Meeting of Council to be held on Monday 24 May 2021.
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Monday 24 May 2021
PRAYER 3
ACKNOWLEDGEMENT OF COUNTRY 3
APOLOGIES 3
Confirmation of Minutes
CM-1 Ordinary Council Meeting - 24 May 2021 3
DECLARATIONS OF INTEREST 3
Motions Of Which Due Notice Has Been Given
NOM-1 NOTICE OF MOTION - SMALL STREET EVENTS 4
Reports from Staff
RP-1 DA19/0537.01 - Concept Development Application – modify urban design report to include additional dwelling type and minor variations; ERIC WEISSEL OVAL, 231 GURWOOD STREET, WAGGA WAGGA, NSW 2650 6
RP-2 DA20/0450.01 - Centre-based child care facility and associated parking and landscaping – Modification to approved hours to allow Saturday opening hours at 55-59 Avocet Drive, ESTELLA, NSW 2650 10
RP-3 Updated Pesticide Use Notification Plan 14
RP-4 Deed of Agreement Use of Car Park - Lost Lanes 25
RP-5 Section 356 Requests for Financial Assistance 35
RP-6 FINANCIAL PERFORMANCE REPORT AS AT 30 APRIL 2021 48
RP-7 Outstanding Debtors deemed unrecoverable - Proposed Write Off List 84
RP-8 RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS 87
RP-9 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE 89
QUESTIONS/BUSINESS WITH NOTICE 91
Confidential Reports
CONF-1 2020/21 Loan Facility 92
CONF-2 PROPOSED ACQUISITION OF LAND FOR STORMWATER MANAGEMENT WITHIN LOT 1002 IN DP 1253252 AT HARRIS ROAD, GOBBAGOMBALIN 93
CONF-3 COVID-19 Relief - Commercial Leases 94
CONF-4 RFT2021-17 CONSTRUCTION OF FOOTBRIDGES AND UNDERPASSES 95
CONF-5 Supply of One (1) Jetting Truck 96
CONF-6 RiFL HUB - FUNDING DEED FOR UNDERGROUND RELOCATION OF 132KV ELECTRICITY TRANSMISSION LINE 97
CONF-7 NORTHERN SPORTING PRECINCT 98
CM-1 Ordinary Council Meeting - 24 May 2021
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That the Minutes of the proceedings of the Ordinary Council Meeting held on 24 May 2021 be confirmed as a true and accurate record.
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Minutes - Ordinary Meeting of Council - 10 May 2021 |
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Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
NOM-1 |
Motions Of Which Due Notice Has Been Given
NOM-1 NOTICE OF MOTION - SMALL STREET EVENTS
Author: Councillor Dan Hayes
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Summary: |
The purpose of this Notice of Motion is to call for a report on the process of community street events. |
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That Council receive a report outlining: a the feasibility for small street events hosted by community members to occur throughout Wagga Wagga b the development of a simple process for street events to occur |
Report
Street events bring neighbours together or allows many to potentially meet for the first time. Whether it is a street party, a BBQ, or a competitive neighbourhood game of cricket or forcey backs, the opportunity to do so further connects our community.
It is recognised that there are a number of obstacles that will need to be navigated that the report can outline and present solutions if available. Some of those obstacles include insurance, ensuring consent from neighbours, and road closures.
Road closures will be key aspect for many street events. Wagga Wagga City Council’s events approach could be expanded to help community members organise and host localised street events throughout our city, suburbs, and villages.
Unfortunately, currently our events page asks for a minimum 12 weeks’ notice for any event involving road closures due to the Traffic Committee meetings. For someone wanting to close one block off in a suburban street for a street event, this may be excessive and a deterring factor. Though it is recognised that many events receive approval by the committee via email between meetings.
The purpose of this motion is to explore ways for community members to organise and host events while making the process simple and quick.
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are active community members
Outcome: We recognise we all have a role to play
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
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Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
RP-1 |
RP-1 DA19/0537.01 - Concept Development Application – modify urban design report to include additional dwelling type and minor variations; ERIC WEISSEL OVAL, 231 GURWOOD STREET, WAGGA WAGGA, NSW 2650
Author: Paul O'Brien
General Manager: Peter Thompson
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Summary: |
The report is for a Modification Application and is presented to Council for determination. The modification proposes amendments to the approved urban design report.
The urban design report contains specific, non-standardised DCP controls that will apply to all future development applications on the subject site. As the modification introduces updates to the DCP controls this is required to be reported to Council for assessment and determination.
Two submissions have been received in response to the proposed modification. The submissions are addressed within section 4.15(d) of the attached assessment report. The matters raised do not relate to the specific modification details and do not impact upon the recommendation to approve the modified development.
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That Council approve DA19/0537.01 for Concept Development Application - Modify Urban Design Report to include an additional dwelling type and minor variations at Eric Weissel Oval, 231 Gurwood Street, Wagga Wagga subject to the conditions outlined in the Section 4.15 Assessment Report.
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Development Application Details
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Applicant |
Gurwood Pty Ltd.- Director: Marjorie Nash |
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Owner |
Gurwood Pty Ltd. – Director: Marjorie Nash |
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Development Cost |
$870,000 |
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Development Description |
Modification to concept approval to allow for an additional dwelling type within the site. |
Report
Key Issues
Amendment to previously approved Urban Design Report that incorporates amended DCP controls for future dwelling applications.
Site Location
The site is generally square in shape and extends to an area of approximately 3.4ha. There are road frontages to all sides with Kincaid Street to the north, Shaw Street to the east, Gurwood Street to the south and Thomas Street to the west. The subject site is predominantly vacant with previous development consents covering the demolition of the original leagues club and grandstand structures.
Assessment
The application seeks to modify the concept approval by introducing a new house type, being a compact 50sq.m two-bedroom apartment. A further modification is to allow certain types of dwellings to develop at first floor level across the full ground-floor footprint rather than a previously limited part of the ground floor footprint.
Both of these modifications result in negligible and minor impacts to the overall development the concept of which remains as a medium density residential development. The additional house type will only be suitable on certain lots and it is presented as an alternative design option that may not be selected by any future developers.
The originally approved concept application included the adoption of varied DCP controls for this subdivision and all future dwellings. The proposed modification results in amendments to the varied DCP controls to incorporate the new house type. The amendments will not result in any detrimental or increased impacts when compared to the approved development and the amended plans and associated design controls are recommended for approval.
Reasons for Approval
The modification is consistent with the original reasons presented to Council in February 2020 and which are noted below:
· The land is suitable for a higher density of residential development consistent with R3 Medium Density Residential zone objectives.
· The urban design report provides a design response to deliver upon zone objectives whilst being compatible with existing neighbourhood character.
· The urban design report provides its design response in an integrated fashion which maximises the opportunity presented by the redevelopment of a complete city block.
· The development controls provided for the future of the site are different from those existing in the DCP but meet the intent and performance requirements for this style of development in the city.
Financial Implications
N/A
Policy
Wagga Wagga Local Environmental Plan 2010
Wagga Wagga Development Control Plan 2010
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have housing that suits our needs
Risk Management Issues for Council
Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.
Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the proposed variation has been fully assessed and justified.
Internal / External Consultation
Full details of the consultation that was carried out as part of the development application assessment are contained in the attached s4.15 Report.
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Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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1. |
DA19/0537.01 - S4.15 Assessment Report - Provided under separate cover |
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DA19/0537.01 - Statement of Environmental Effects - Addendum - Provided under separate cover |
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3. |
DA19/0537.01 - Updated Urban Design Report - Provided under separate cover |
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DA19/0537.01 - Redacted Submissions - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
RP-2 |
RP-2 DA20/0450.01 - Centre-based child care facility and associated parking and landscaping – Modification to approved hours to allow Saturday opening hours at 55-59 Avocet Drive, ESTELLA, NSW 2650
Author: Paul O'Brien
General Manager: Peter Thompson
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Summary: |
The report is for a Modification Application and is presented to Council for determination. The modification proposes the opening of a child care centre on Saturdays in a residential area. It is considered that the consideration of this modified development is in the wider public interest and requires the determination of Council as similar applications are anticipated across the local government area.
Two individual submissions and one petition of objection have been received in response to the proposed modification. The submissions are addressed within section 4.15(d) of the attached assessment report. The matters raised are addressed via proposed amended conditions of consent and do not impact upon the recommendation to approve the modified development.
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That Council approve DA20/0450.01 to allow for a modification to the approved hours at the Centre Based childcare facility at 55-59 Avocet Drive, Estella subject to the conditions outlined in the Section 4.15 Assessment Report.
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Development Application Details
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Applicant |
Little Wonders Early Education Centre |
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Owner |
Steven Layton & Keely Hancock |
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Development Cost |
$1,000,000. |
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Development Description |
Modification to approved centre based childcare facility to allow Saturday opening hours. |
Report
Key Issues
Impact on residential amenity.
Site Location
The site is on the southern side of Avocet Drive approximately 60 metres to the east of the junction with Rainbow Drive. The site consists of three vacant land parcels that were created as part of a residential subdivision of a larger land parcel, the total site area extends to 2191.40sq.m.
Assessment
Despite the original modification seeking hours of 6am-6pm on Saturday the applicant has confirmed an acceptance of less hours to minimise the impacts on neighbouring properties. It has been suggested that the hours of 8am - 5pm be more amenable together with a reduction in the maximum number of children that would normally be at the centre from 87 to 43, being a 50% reduction in capacity.
There is a large neighbourhood shopping centre approved for development within 100 metres of the subject site that will be open from 7am to 10pm on Saturdays. Vehicle movements to and from the shopping centre site will predominantly pass along Avocet Drive within proximity of the child care centre.
The centre is located on a main thoroughfare through Estella which already experiences high volumes of traffic, the additional vehicle movements associated with Saturday opening can be accommodated without detriment to the local road network.
Standard development and construction hours are from 7am – 5pm on Saturdays and the noise and disturbance generated from construction sites has the potential for greater impact than a child care centre.
Within this locality where the centre is accessed via an existing busy thoroughfare, the increased vehicle movements on a Saturday are not considered to result in significant impacts, furthermore the proximity of B2 zoned land where an approved shopping centre is to be constructed will result in a vibrant and busy streetscape where the proposed opening of a child care centre on a Saturday will not appear significantly unusual.
Within this context and given the large site area afforded to this centre the expansion of operational hours to include Saturdays is one that is supported. The willingness of the applicant to reduce the hours and the maximum number of children in response to neighbour concerns is acknowledged.
Whilst only one application is being assessed the likely cumulative impact of similar types of development should also be considered. There are numerous child care centres within residential neighbourhoods throughout the LGA and there is the potential that other centres may also seek extended operational hours on Saturdays. As noted above there are specific locality criteria that make this particular centre suitable for Saturday hours and if any other centres do seek extended hours then the specifics of the location and setting will be considered on a case by case basis to determine the merits of each site. It is important to note that some locations may be more amenable to extended hours than others and each would be subject to assessment and notification to surrounding neighbours.
Reasons for Approval
· The child care centre is an approved use in this location and is one that is permissible with consent in the R1 zone.
· Given the site specific circumstances the modified operational hours of 8am-5pm on Saturdays are not considered to result in significant detrimental impacts to the surrounding properties or locality.
· The reduced capacity of children in care on Saturdays minimises vehicle movements to and from the site and there are a sufficient number of car-parking spaces provided on site to cater for all drop-offs and pick ups as well as staff.
· The centre is located on a busy thoroughfare in and out of Estella and associated vehicle movements are therefore anticipated to have negligible impacts.
· The development is consistent with the requirements of the WWLEP2010 and DCP2010 as outlined in the attached s4.15 assessment report.
· The objections have been noted and addressed as part of the assessment of the application.
· The applicant has agreed to a reduction in the hours initially applied for as well as a reduction in the number of children allowed at the centre on Saturdays.
Financial Implications
N/A
Policy
Wagga Wagga Local Environmental Plan 2010
Wagga Wagga Development Control Plan 2010
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.
Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the proposed variation has been fully assessed and justified.
Internal / External Consultation
Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 Report.
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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DA20/0450.01 - s4.15 Assessment Report - Provided under separate cover |
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DA20/0450.01 - Supporting Information - Provided under separate cover |
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DA20/0450.01 - Approved Plan of centre - Provided under separate cover |
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DA20/0450.01 - Redacted Submissions - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
RP-3 |
RP-3 Updated Pesticide Use Notification Plan
Author: Carly Hood
Director: Janice Summerhayes
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Summary: |
The Pesticide Use Notification Plan is a requirement of the NSW Pesticides Regulation 2017 and is due for review. No significant amendments were required. |
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That Council adopt the Wagga Wagga City Council Pesticide Use Notification Plan 2021. |
Report
The NSW Pesticides Regulation 2017 requires public authorities to develop a Pesticide Use Notification Plan (PUNP) to outline how and when they will notify the community when they intend to use pesticides in outdoor public places they own or manage.
The PUNP outlines the following:
· Public places where pesticides are applied
· How and when Council will provide the community with information about its pesticide application in public places
· Special protection measures that will be taken if the pesticide is proposed to be used adjacent to a sensitive place
· How the community can access this plan and get more information about Council’s notification arrangements
Council adopted a PUNP in 2009 after community consultation, as required by the Pesticides Regulation 2009. The PUNP was reviewed in 2015 and has now been reviewed in 2020/21, in line with the updated regulation and has had no significant amendments, with only minor changes to names, formatting and dates. In accordance with section 44 of the Pesticides Regulation 2017 the updated PUNP does not need to be exhibited.
Financial Implications
N/A
Policy and Legislation
NSW Pesticides Regulation 2017
Link to Strategic Plan
Safe and Healthy Community
Objective: We are safe
Outcome: We promote safety and safe behaviours
Risk Management Issues for Council
It is a legislative requirement under the Pesticides Act 1999 for Council to have this plan in place.
Internal / External Consultation
The updated Pesticide Use Notification Plan has not had any major amendments and is not required to go out on public exhibition as per clause 42 and 44 of the NSW Pesticide Regulation 2017.
Internal consultation regarding the Pesticide Use Notification Plan has been undertaken. This included direct consultation with key operational areas including:
· Environment & Regulatory Services
· Parks Strategic Operations
· Facilities Management
· Council Businesses.
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Pesticide Use Notification Plan |
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Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
RP-4 |
RP-4 Deed of Agreement Use of Car Park - Lost Lanes
Author: Madeleine Scully
Director: Janice Summerhayes
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Summary: |
Staff are requesting endorsement of the Australian Broadcasting Corporation’s (ABC) Access Licence Agreement to enable the carpark at 100-104 Fitzmaurice Street, owned by the ABC, to be utilised for live music at the Lost Lanes 2021 Festival on 26 June 2021. |
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That Council: a authorise the General Manager and Mayor to sign a deed of Agreement (Access License Agreement) between Wagga Wagga City Council (Licensee) and Australian Broadcasting Corporation to access and use the Licensed Area for the Permitted Purpose on a non-exclusive basis for the Term specified in Schedule 1. b authorise the affixing of Council’s Common Seal to all necessary documents as required. |
Report
Staff are currently planning the 2021 Lost Lanes winter festival to be held on the evening of Saturday 26 June 2021.
To ensure the delivery of the festival in a COVID-19 safe manner and to allow for the growth of the festival, this year’s event will take place in a series of laneways and carparks across a larger footprint in the central business district incorporating both Baylis and Fitzmaurice Streets.
One of the locations proposed is the carpark at the Australian Broadcasting Corporation’s property at 100-104 Fitzmaurice Street. The owner of the property has requested Council sign the Deed of Agreement (attached) to access and use the car parking area located at 100-104 Fitzmaurice Street to hold a live music performance and sell food and beverages as part of the 2021 Lost Lanes festival.
A licence fee of $1 has been specified, if demanded. As this licence agreement is executed as a deed, Council approval is required.
Financial Implications
There will be a $1 payment for use of the car park to the Australian Broadcasting Corporation. This will be paid from the available Lost Lanes Cost Centre Budget.
Policy and Legislation
Local Government Act 1993
POL060 - Delegations Policy
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
If approval is not granted the 2021 Lost Lanes festival will still proceed, however the Council carpark bordering the ABC carpark will be used instead which would require fencing as alcohol will be served in this area which would present additional costs to Council that staff want to avoid to ensure the festival is delivered within budget.
Consultation has been held with the Australian Broadcasting Corporation for use of the car park as part of the Lost Lanes Festival - as attached Deed.
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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Deed of Agreement Access Licence |
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Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
RP-5 |
RP-5 Section 356 Requests for Financial Assistance
Author: Carolyn Rodney
Director: Natalie Te Pohe
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Summary: |
Council has received a number of fee waiver requests which are detailed for Council’s consideration |
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That Council: a in accordance with Section 356 of the Local Government Act 1993, provide financial assistance to the following groups: i Wagga Wagga and Riverina Occasional Orienteers (WaggaRoos): $170.00 (Request 1) ii The Parkinson Support Group: $539.00 (Request 2) iii The Salvation Army: $165.00 (Request 3) iv Multicultural Council of Wagga Wagga: $2,369.50 (Request 4) b note the proposed budget available for financial assistance requests for the remainder of the 2020/21 financial year |
Report
Four (4) Section 356 financial assistance items are proposed for consideration at the 24 May 2021 Ordinary Council meeting, which are shown below:
1. Wagga Wagga and Riverina Occasional Orienteers (WaggaRoos)
John Oliver, President of WaggaRoos writes:
The Wagga and Riverina Occasional Orienteers (WaggaRoos) is a sporting club affiliated with Orienteering NSW that organises orienteering events for public participation in the Wagga Wagga area. Since 2011, with the exception of 2020 when Covid-19 restriction precluded it, WaggaRoos has conducted a Riverina Schools Orienteering Day. With the recent easing of Covid restrictions, WaggaRoos in conjunction with the Riverina Schools Sports Association and the Catholic Schools Office is organising another Riverina Schools Orienteering Day on Wednesday 5 May 2021. The primary purpose is to provide an opportunity for Primary and Secondary school children to experience a sport they would not otherwise be exposed to within school sporting systems. WaggaRoos expect 80-100 Primary and Secondary school students to attend. As in previous years we will conduct it from the Music Bowl in the Botanic Gardens and have made a booking with Council (ref No. 2133) to utilise that venue. Council has been very supportive in the past and assisted the event by waiving the hire fee for use of the venue. This has assisted keeping the entry cost to the children as low as possible. I am writing to ask if the Wagga Wagga City Council could again sponsor the event by waiving the venue hire fee. As in past year’s acknowledgment of this will be printed on the maps used by the school children.
The above request aligns with Council’s Strategic Plan “Community place and Identity” – Objective: “We have opportunities to connect with others”
The financial assistance request of $170.00 is proposed to be funded from the unallocated funds within the general Section 356 budget. Wagga Wagga and Riverina Occasional Orienteers have not received any other funding from Council in the 2020/21 financial year.
2. The Parkinson Support Group Wagga Wagga
Sue Ryan of The Parkinson Support Group writes:
“The Parkinson’s Support Group meets at the Community Centre at Glenfield from 10.30am to 12.30pm on the third Thursday of every month except for January. When this booking was made it was suggested to me that I notify you regarding the cost of the premises. As we are a non for profit group of disabled people we are not financially able to meet these costs We as a group uphold all the COVID regulations set out by the health department and leave the premises clean and tidy as requested.”
The above request aligns with Council’s Strategic Plan “Community place and Identity” – Objective: “We have opportunities to connect with others”
The financial assistance request of $539.00 is proposed to be funded from the unallocated funds within the general Section 356 budget. The Parkinson Support Group Wagga Wagga have not received any other funding from Council in the 2020/21 financial year.
3. The Salvation Army (Red Shield Appeal)
David Hopewell of The Salvation Army (Wagga Wagga Corps) writes:
“We have booked a spot for this years Red Shield Appeal banner over Baylis St., and we would be most grateful if you would consider waiving the $165.00 fee. Your contribution to Our Red Shield Appeal would be greatly appreciated”
The above request aligns with Council’s Strategic Plan “Community place and Identity” – Objective: “We have opportunities to connect with others”
The financial assistance request of $165.00 is proposed to be funded from the unallocated funds within the general Section 356 budget. The Salvation Army have not received any other funding from Council in the 2020/21 financial year.
4. Multicultural Council of Wagga Wagga (MCWW)
Council approved at the 28 October 2019 Council meeting in RP-3 Financial Performance Report to provide the Multicultural Council of Wagga Wagga with 20 hire fees for the use of Council facilities up to $1,800 for the 2019/20 financial year.
Unfortunately for the current financial year (2020/21), the MCWW were not listed (in error) in the originally adopted Delivery Program Operational Plan Section 356 donation list.
The cost of the 20 hire fees for this financial year is $1,369.50. The MCWW have been paying for their hire fees since the 17 April 2021 since they reached their 20 approved free hire fees.
The MCWW have submitted a request for Council to increase the free hire fee from 20 to 50 per financial year. Belinda Crain, CEO of Multicultural Council of Wagga Wagga Inc has written in her attached letter:
In 2019 the Multicultural Council entered into another MOU with the WWCC to increase the number of free WWCC hires to 20 per financial year until June 2023.
I am again requesting an increase to this number for the remainder of the MOU due to the increase in number of people from refugee and migrants making Wagga their home.
It is essential for new settlers to feel welcome and one way in which we can assist and support them to do this is by providing a space to enable them to congregate, celebrate and participate.
Given this financial year has been extraordinary with the restrictions placed on gatherings due to the COVID-19 pandemic, it is proposed to increase this financial year’s monetary donation up to $2,369.50 (an additional $1,000). It is proposed to refund the fees paid since 17 April 2021 out of these additional funds.
For the 2021/22 financial year, it is proposed to increase the current $1,800 included in the draft 2021/22 Delivery Program Operational Plan up to $3,000. This proposed change can be adjusted when the Delivery Program Operational Plan is adopted at the 28 June 2021 Council meeting.
The MCWW’s letter mentions a Memorandum of Understanding (MOU) between Council and MCWW, however Council’s Community Services staff have confirmed there is no MOU in place.
The above request aligns with Council’s Strategic Plan “Community place and Identity” – Objective: “Groups, programs and activities to bring us together”
The financial assistance request of $2,369.50 is proposed to be funded from the unallocated funds within the general Section 356 budget.
Financial Implications
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Section 356 Budget Summary |
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Previously advised unallocated balance of 2020/21 Section 356 fee waiver financial assistance budget |
$5,022.46 |
|
1) Wagga Wagga and Riverina Occasional Orienteers (WaggaRoos) |
($170.00) |
|
2) The Parkinson Support Group Wagga Wagga |
($539.00) |
|
3) The Salvation Army (Wagga Wagga Corps) |
($165.00) |
|
4) Multicultural Council of Wagga Wagga |
($2,369.50) |
|
Subtotal Fee Waivers included in this report – proposed to be funded from the Section 356 Budget |
($3,243.50) |
|
Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2020/21 Financial Year |
$1,778.96 |
Policy and Legislation
POL 078 – Financial Assistance Policy
Link to Strategic Plan
Community Place and Identity
Objective: We have opportunities to connect with others
Outcome: Groups, programs and activities bring us together
Risk Management Issues for Council
N/A
Internal / External Consultation
Cross Directorate consultation has been undertaken as required.
|
1⇩. |
Wagga Occasional Orienteers (WaggaRoos) - Section 356 Request |
|
|
2⇩. |
The Parkinson Support Group - Section 356 Request |
|
|
3⇩. |
The Salvation Army (Wagga Wagga Corps) - Section 356 Request |
|
|
4⇩. |
Multicultural Council of Wagga Wagga - Section 356 Request |
|
|
Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
RP-6 |
RP-6 FINANCIAL PERFORMANCE REPORT AS AT 30 APRIL 2021
Author: Carolyn Rodney
Director: Natalie Te Pohe
|
Summary: |
This report is for Council to consider information presented on the 2020/21 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 30 April 2021. |
|
That Council: a approve the proposed 2020/21 budget variations for the month ended 30 April 2021 and note the continued forecast deficit budget position as a result of the COVID‑19 pandemic b approve the proposed budget variations to future financial years of the Long-Term Financial Plan c note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above d note the details of the external investments as at 30 April 2021 in accordance with section 625 of the Local Government Act 1993 e note the update on the Wagga Streetlight LED upgrade and proposed amendment to the funding model as provided in the body of the report |
Report
Wagga Wagga City Council (Council) continues to forecast deficit budget positions as a result of the estimated financial impact the COVID-19 pandemic is having on many businesses, with local councils not immune to the pandemic.
At this stage, Council forecasts a $479K deficit budget position for the 2020/21 budget year (as at 30 April 2021). This will continue to be reviewed as the year progresses, with updates provided to Council as part of the monthly financial performance report.
Council has experienced a negative monthly investment performance for the month of April when compared to budget ($39,149 down on the monthly budget). This is mainly due to a slight decrease in the principal value of Council’s Floating Rate Note portfolio as at 30 April 2021.
Key Performance Indicators
OPERATING INCOME
Total operating income is 83% of approved budget so is trending on budget for the month of April 2021. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 93% when compared to budget.
OPERATING EXPENSES
Total operating expenditure is 79% of approved budget and is tracking slightly under budget at this stage of the financial year.
CAPITAL INCOME
Total capital income is 60% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.
CAPITAL EXPENDITURE
Total capital expenditure including commitments is 125% of approved budget which is as a result of purchase orders being raised for the full contract amounts for multi-year projects.
|
WAGGA WAGGA
CITY COUNCIL |
|||||||
|
CONSOLIDATED STATEMENT |
|||||||
|
|
ORIGINAL |
BUDGET ADJ |
APPROVED BUDGET |
YTD ACTUAL EXCL COMMT'S 2020/21 |
COMMT'S 2020/21 |
YTD ACTUAL + COMMT'S |
YTD % OF BUD |
|
Revenue |
|||||||
|
Rates & Annual Charges |
(72,529,470) |
(40,000) |
(72,569,470) |
(60,499,439) |
0 |
(60,499,439) |
83% |
|
User Charges & Fees |
(22,261,420) |
(1,976,886) |
(24,238,306) |
(19,859,764) |
0 |
(19,859,764) |
82% |
|
Interest & Investment Revenue |
(2,306,255) |
(609,013) |
(2,915,268) |
(2,466,446) |
0 |
(2,466,446) |
85% |
|
Other Revenues |
(2,931,718) |
(1,435,879) |
(4,367,597) |
(3,708,348) |
0 |
(3,708,348) |
85% |
|
Operating Grants & Contributions |
(13,415,374) |
4,657,563 |
(8,757,811) |
(6,888,322) |
0 |
(6,888,322) |
79% |
|
Capital Grants & Contributions |
(89,541,725) |
42,191,313 |
(47,350,412) |
(27,664,510) |
0 |
(27,664,510) |
58% |
|
Total Revenue |
(202,985,962) |
42,787,097 |
(160,198,865) |
(121,086,830) |
0 |
(121,086,830) |
76% |
|
|
|||||||
|
Expenses
|
|||||||
|
Employee Benefits & On-Costs |
48,595,768 |
(494,102) |
48,101,666 |
37,623,359 |
0 |
37,623,359 |
78% |
|
Borrowing Costs |
3,452,579 |
(207,776) |
3,244,803 |
2,242,934 |
0 |
2,242,934 |
69% |
|
Materials & Contracts |
30,860,378 |
6,341,736 |
37,202,114 |
26,671,155 |
5,438,428 |
32,109,583 |
86% |
|
Depreciation & Amortisation |
35,177,865 |
0 |
35,177,865 |
29,314,888 |
0 |
29,314,888 |
83% |
|
Other Expenses |
9,985,219 |
2,385,791 |
12,371,010 |
6,740,859 |
83,392 |
6,824,251 |
55% |
|
Total Expenses |
128,071,808 |
8,025,649 |
136,097,457 |
102,593,195 |
5,521,820 |
108,115,015 |
79% |
|
|
|||||||
|
Net Operating (Profit)/Loss |
(74,914,154) |
50,812,746 |
(24,101,407) |
(18,493,635) |
5,521,820 |
(12,971,815) |
|
|
|
|||||||
|
Net Operating (Profit)/Loss before Capital Grants & Contributions |
14,627,571 |
8,621,434 |
23,249,005 |
9,170,875 |
5,521,820 |
14,692,695 |
|
|
|
|||||||
|
Capital / Reserve Movements |
|||||||
|
Capital Expenditure - One Off Confirmed |
31,423,131 |
27,417,455 |
58,840,586 |
29,577,740 |
59,100,975 |
88,678,715 |
151% |
|
22,666,954 |
(1,031,379) |
21,635,575 |
9,682,230 |
4,345,186 |
14,027,416 |
65% |
|
|
102,263,183 |
(102,263,183) |
0 |
35,427 |
0 |
35,427 |
0% |
|
|
Loan Repayments |
4,718,119 |
(307,774) |
4,410,344 |
3,675,287 |
0 |
3,675,287 |
83% |
|
New Loan Borrowings |
(22,723,947) |
11,842,113 |
(10,881,833) |
0 |
0 |
0 |
0% |
|
Sale of Assets |
(2,173,514) |
(545,120) |
(2,718,634) |
(2,207,812) |
0 |
(2,207,812) |
81% |
|
Net Movements Reserves |
(21,740,087) |
10,567,402 |
(11,172,685) |
0 |
0 |
0 |
0% |
|
Total Cap/Res Movements |
114,433,839 |
(54,320,486) |
60,113,353 |
40,762,872 |
63,446,161 |
104,209,033 |
|
|
|
|||||||
|
|
ORIGINAL |
BUDGET ADJ |
APPROVED
BUDGET |
YTD ACTUAL EXCL COMMT'S 2020/21 |
COMMT'S 2020/21 |
YTD ACTUAL +
COMMT'S |
YTD % OF BUD |
|
Net Result after Depreciation |
39,519,685 |
(3,507,740) |
36,011,945 |
22,269,237 |
68,967,982 |
91,237,219 |
|
|
|
|||||||
|
Add back Depreciation Expense |
35,177,865 |
0 |
35,177,865 |
29,314,888 |
0 |
29,314,888 |
83% |
|
|
|||||||
|
Cash Budget (Surplus) / Deficit |
4,341,820 |
(3,507,740) |
834,080 |
(7,045,651) |
68,967,982 |
61,922,331 |
|
|
Description |
Budget 2020/21 |
Budget 2021/22 |
Budget 2022/23 |
Budget 2023/24 |
Budget 2024/25 |
Budget 2025/26 |
Budget 2026/27 |
Budget 2027/28 |
Budget 2028/29 |
Budget 2029/30 |
|
Adopted Bottom Line (Surplus) / Deficit |
4,341,819 |
2,909,316 |
2,682,933 |
1,763,495 |
2,131,200 |
3,137,673 |
2,748,594 |
1,622,670 |
1,359,793 |
740,739 |
|
Prior Adopted Bottom Line Adjustments |
(3,507,742) |
(569,550) |
(759,410) |
(948,879) |
(1,158,789) |
(1,219,422) |
(1,464,291) |
(1,703,226) |
(1,958,832) |
(2,222,476) |
|
Revised Bottom Line (Surplus) / Deficit** |
834,077 |
2,339,766 |
1,923,523 |
814,616 |
972,411 |
1,918,251 |
1,284,303 |
(80,556) |
(599,039) |
(1,481,737) |
** Note that the Revised Bottom Line (Surplus) / Deficit shown does not include the proposed budget variations for April 2021 or any adjustments in the draft Long Term Financial Plan.
2020/21 Revised Budget Result – (Surplus) / Deficit |
$’000s |
|
Original 2020/21 Budget Result as adopted by Council Total Budget Variations approved to date |
$4,342K ($3,508K) ($355K) |
|
Proposed Revised Budget result for 30 April 2021 - (Surplus) / Deficit |
$479K |
The proposed Budget Variations for 30 April 2021 which affect the current 2020/21 financial year are listed below:
|
Budget Variation |
Amount |
Funding Source |
Net Impact (Fav)/ Unfav |
|
|
1 – Community Leadership and Collaboration |
||||
|
Section 603 Certificate Income |
($40K) |
|
($40K) |
|
|
Additional 603 Certificate Income has been received for 2020/21 due to increased development across the Wagga Wagga Local Government Area. This increased income will be used to reduce Council’s overall deficit budget position. Job: 13011 |
|
|||
|
Riverside Stage 2 Project |
($1,550K) |
S7.11 Reserve $53K External Borrowings $1,392K Grant Income $105K |
Nil |
|
|
A revised project cashflow has now been completed for the Riverside Stage 2 Project, which includes progress payments and estimated project expenditure budgets required over the next two financial years. Due to delays in negotiations with Huon and contract execution it is proposed to reallocate part of the current year’s budget to 2021/22. Proposed budgets to now be $950K for 2020/21 and $8,372K in 2021/22, with $618K expended in prior financial years, bringing the total project budget to $9,939K. Estimated Completion: 30 June 2022 Job Consolidation: 18798 |
|
|||
|
New Dog/Cat Animal Registrations |
($50K) |
|
($50K) |
|
|
It is anticipated that new Dog and Cat animal registrations for the 2020/21 financial year will be above the estimated income budget due to increased numbers of animals being registered in this financial year. This increased income will be used to reduce Council’s overall deficit budget position. Job Consolidation: 16412 |
|
|||
|
3 – Growing Economy |
||||
|
Visitor Information Centre Sale Income |
($10K) |
|
($10K) |
|
|
The income received to date for the sale of goods at the Visitor Information Centre is trending above budget. It is proposed to reduce the forecasted $34K COVID-19 adjustment in this area by ($10K). Job: 21250 |
|
|||
|
4 – Community Place and Identity |
||||
|
$79K |
Infrastructure Replacement Reserve ($79K) |
Nil |
||
|
Additional funds are required for the completion of the Botanic Gardens Entwine Project due to vandalism and final project variations. These works include replacement of the roof sheets of the BBQ shelter due to vandalism, installation of a shade sail over the slide, electrical works, landscape works to both the footpath link and the Brolga Pond and locating services (water mains and irrigation). It is proposed to fund the additional funds from the Infrastructure Replacement Reserve. This will bring the total project budget to $1,013K. Project Completion: 26 February 2021 Job Consolidation: 19532 |
|
|||
|
Library Capital Works Stage 1 |
$50K |
State Library Infrastructure Grant ($50K) |
Nil |
|
|
Wagga Wagga City Library has been successful in securing State Library Infrastructure 2020/21 funding for Stage 1 as per RP-1 Wagga Wagga City Library Review, 18th January 2021 Council Resolution 21/006. Stage 1 will double the size of the Children’s Area on Level 0 and create a new layout and expanded public area at the entrance on Level 1. It is proposed to schedule the works with $50K in 2020/21 and $150K in 2021/22. Estimated Completion: 30 June 2022 Job Consolidation: 21446 |
|
|||
|
5 – The Environment |
||||
|
City Development Fee Income Planning Legals |
($175K)
($10K) |
|
($185K) |
|
|
City Development income which includes Planning, Building and Plumbing fee income are tracking above budget due to the increased activity in the building market. There has also been a small saving in the Planning Legals budget for 2020/21. |
|
|||
|
Street Lighting Electricity |
($70K) |
|
($70K) |
|
|
Reduced electricity costs for Street Lighting has resulted in an estimated saving to budget for the 2020/21 financial year. This saving will be used to reduce Council’s overall deficit budget position. Job Consolidation: 35110 |
|
|||
|
$65K |
Sewer Reserve ($65K) |
Nil |
||
|
A section of the Sturt Highway between Blaxland Road and Tasman Road on the north side have properties with septic systems in place. Due to the septic systems not being in good condition and the proximity to the river it is proposed to take the opportunity to install a Pressure Rising Main to service the properties and fund the installation from the Sewer Reserve. Estimated Completion: 30 June 2021 Job Consolidation: 50403 |
|
|||
|
$30K |
Sewer Reserve ($30K) |
Nil |
||
|
A new pump wash system for E1 Pumps for the Alan Turner Depot is required. Currently Council Officers use a winch system which is not fit for purpose to move the pumps. The washing system does not have an enclosed area which mean that officers are regularly exposed to raw sewage. It is proposed to overhaul the system and install an enclosed washer and winch system which would make the working conditions safer for officers and fund the works from the Sewer Reserve. Estimated Completion: 30 June 2021 Job Consolidation: 50404 |
|
|||
|
Heavy Patching Program |
|
Lloyd Road Pavement Rehabilitation Project |
Nil |
|
|
Due to the potential delays with the Lloyd Road Project, which has Roads to Recovery (R2R) funding allocated in 2020/21 of ($780K), it is proposed to transfer these R2R funds to the two Heavy Patching Program jobs at Mortimer Place $280K and Morgan Street $500K with the GPR funds from these Heavy Patching jobs transferred back to the Lloyd Road project. These adjustments will not change the total amount of the project budgets. Job Consolidations: 17714, 21043, 21322 |
|
|||
|
Regional NSW Planning Portal |
$50K |
Department Planning, Industry & Environment Grant ($50K) |
Nil |
|
|
Council has been successful in securing grant funding from the Department of Planning, Industry and Environment under the Regional NSW Planning Portal Grant Scheme to support Council’s transition to the NSW Planning Portal by 1 July 2021 as required by the Environmental Planning and Assessment Amendment (Planning Portal) Regulation 2020. Estimated Completion: 30 June 2021 Job Consolidations: 21447 |
|
|||
|
|
($355K) |
|||
2020/21 Capital Works Summary
|
Approved Budget |
Proposed Movement |
Proposed Budget |
|
|
One-off |
$58,840,586 |
($1,326,000) |
$57,514,586 |
|
Recurrent |
$21,635,575 |
$0 |
$21,635,575 |
|
Pending |
$0 |
$0 |
$0 |
|
Total Capital Works |
$80,476,161 |
($1,326,000) |
$79,150,161 |
Current Restrictions
|
RESERVES SUMMARY |
|||||
|
30 APRIL 2021 |
|||||
|
|
CLOSING BALANCE 2019/20 |
ADOPTED RESERVE TRANSFERS 2020/21 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.4.2021 |
PROPOSED CHANGES for Council Resolution |
BALANCE AS AT 30 APRIL 2021 |
|
|
|
|
|
|
|
|
Externally Restricted |
|
|
|
|
|
|
Developer Contributions - Section 7.11 |
(25,878,470) |
464,256 |
(2,256,666) |
(53,117) |
(27,723,997) |
|
Developer Contributions - Section 7.12 |
402,380 |
(50,464) |
32,236 |
|
384,152 |
|
Developer Contributions – S/Water DSP S64 |
(6,693,550) |
1,973,123 |
(1,287,240) |
|
(6,007,667) |
|
Sewer Fund |
(25,992,570) |
582,604 |
(4,621,133) |
95,000 |
(29,936,098) |
|
Solid Waste |
(22,421,037) |
9,163,583 |
(5,388,729) |
|
(18,646,182) |
|
Specific Purpose Grants |
(3,645,164) |
0 |
3,645,164 |
|
0 |
|
SRV Levee |
(4,953,842) |
(1,652,925) |
436,607 |
|
(6,170,160) |
|
Stormwater Levy |
(4,143,634) |
(200,921) |
244,298 |
|
(4,100,257) |
|
Total Externally Restricted |
(93,325,885) |
10,279,256 |
(9,195,462) |
41,883 |
(92,200,209) |
|
|
|
|
|||
|
Internally Restricted |
|
|
|||
|
Airport |
(324,921) |
(511,083) |
(124,441) |
|
(960,445) |
|
Art Gallery |
(55,091) |
38,500 |
16,555 |
|
(36) |
|
Ashmont Community Facility |
(3,665) |
(1,500) |
0 |
|
(5,165) |
|
Bridge Replacement |
(568,093) |
236,972 |
31,121 |
|
(300,000) |
|
CBD Carparking Facilities |
(774,666) |
105,302 |
(105,302) |
|
(774,666) |
|
CCTV |
(91,109) |
18,000 |
0 |
|
(73,109) |
|
Cemetery Perpetual |
(241,401) |
(138,203) |
0 |
|
(379,603) |
|
Cemetery |
(597,311) |
89,768 |
(69,226) |
|
(576,769) |
|
Civic Theatre Operating |
(96,321) |
87,904 |
0 |
|
(8,417) |
|
Civic Theatre Technical Infrastructure |
(7,706) |
7,706 |
0 |
|
(0) |
|
Civil Projects |
(142,016) |
0 |
(1,452,769) |
|
(1,594,785) |
|
Community Amenities |
(282,200) |
243,050 |
(173,728) |
|
(212,878) |
|
Community Works |
(176,588) |
81,215 |
0 |
|
(95,373) |
|
Council Election |
(444,166) |
(93,256) |
0 |
|
(537,422) |
|
Economic Development |
(490,000) |
490,000 |
0 |
|
0 |
|
Emergency Events |
(214,548) |
22,709 |
(8,901) |
|
(200,740) |
|
Employee Leave Entitlements |
(3,780,744) |
|
0 |
|
(3,780,744) |
|
Environmental Conservation |
(116,578) |
|
0 |
|
(116,578) |
|
Estella Community Centre |
(230,992) |
|
0 |
|
(230,992) |
|
Event Attraction Reserve |
(198,449) |
59,000 |
24,027 |
|
(115,421) |
|
Family Day Care |
(200,152) |
0 |
200,152 |
|
0 |
|
Fit for the Future |
(5,418,415) |
684,035 |
195,805 |
|
(4,538,574) |
|
Generic Projects Saving |
(325,101) |
325,101 |
0 |
|
0 |
|
Glenfield Community Centre |
(23,704) |
(2,000) |
0 |
|
(25,704) |
|
Grants Commission |
(5,488,910) |
|
5,488,910 |
|
0 |
|
Grassroots Cricket |
(70,992) |
|
0 |
|
(70,992) |
|
|
CLOSING BALANCE 2019/20 |
ADOPTED RESERVE TRANSFERS 2020/21 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.4.2021 |
PROPOSED CHANGES for Council Resolution |
BALANCE AS AT 30 APRIL 2021 |
|
Gravel Pit Restoration |
(807,503) |
13,333 |
27,000 |
|
(767,170) |
|
Gurwood Street Property |
(50,454) |
|
0 |
|
(50,454) |
|
Information Services |
(1,089,975) |
446,840 |
8,492 |
|
(634,643) |
|
Infrastructure Replacement |
(350,988) |
219,491 |
(514,297) |
79,000 |
(566,795) |
|
Insurance Variations |
(100,246) |
|
0 |
|
(100,246) |
|
Internal Loans |
(1,672,256) |
(828,298) |
(1,333,431) |
|
(3,833,985) |
|
Lake Albert Improvements |
(208,718) |
141,163 |
(132) |
|
(67,688) |
|
LEP Preparation |
(2,667) |
2,667 |
0 |
|
0 |
|
Livestock Marketing Centre |
(5,651,791) |
3,374,777 |
(341,108) |
|
(2,618,122) |
|
Museum Acquisitions |
(39,378) |
|
0 |
|
(39,378) |
|
Net Zero Emissions |
(340,563) |
89,945 |
(124,937) |
|
(375,555) |
|
Oasis Plant |
(1,071,266) |
464,228 |
(388,090) |
|
(995,128) |
|
Oasis |
(259,463) |
30,000 |
74,329 |
|
(155,135) |
|
Office Equipment/Building Projects |
(73,752) |
71,251 |
0 |
|
(2,501) |
|
Parks & Recreation Projects |
(227,174) |
(180,000) |
163,174 |
|
(244,000) |
|
Planning Legals |
(40,000) |
(40,000) |
0 |
|
(80,000) |
|
Plant Replacement |
(3,542,217) |
2,046,451 |
582,860 |
|
(912,906) |
|
Playground Equipment Replacement |
(260,821) |
(116,356) |
85,000 |
|
(292,176) |
|
Project Carryovers |
(2,777,650) |
574,876 |
2,126,774 |
|
(76,000) |
|
Public Art |
(158,877) |
52,572 |
(42,240) |
|
(148,545) |
|
Robertson Oval Redevelopment |
(92,151) |
|
0 |
|
(92,151) |
|
Senior Citizens Centre |
(19,627) |
(2,000) |
0 |
|
(21,627) |
|
Sister Cities |
(55,776) |
30,000 |
0 |
|
(25,776) |
|
Sporting Event Operational |
(100,000) |
(30,180) |
0 |
|
(130,180) |
|
Stormwater Drainage |
(258,242) |
80,000 |
80,000 |
|
(98,242) |
|
Street Lighting Replacement |
(12,553) |
|
0 |
|
(12,553) |
|
Subdivision Tree Planting |
(536,435) |
80,000 |
10,602 |
|
(445,833) |
|
Unexpended External Loans |
(1,284,452) |
483,400 |
580,477 |
|
(220,574) |
|
Workers Compensation |
(160,649) |
|
(30,000) |
|
(190,649) |
|
Total Internally Restricted |
(41,609,483) |
8,747,383 |
4,986,673 |
79,000 |
(27,796,427) |
|
|
|
|
|
|
|
|
Total Restricted |
(134,935,368) |
19,026,638 |
(4,208,789) |
120,883 |
(119,996,635) |
|
|
|
|
|
|
|
|
Total Unrestricted |
(12,262,000) |
0 |
0 |
0 |
(12,262,000) |
|
|
|
|
|
|
|
|
Total Cash, Cash Equivalents and Investments |
(147,197,368) |
19,026,638 |
(4,208,789) |
120,883 |
(132,258,635) |
Investment Summary as at 30 April 2021
In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:
|
Institution |
Rating |
Closing Balance |
Closing Balance |
April |
April |
Investment |
Maturity |
Term |
|
Short Term Deposits |
|
|
|
|
|
|
|
|
|
NAB |
AA- |
1,000,000 |
1,000,000 |
0.75% |
0.68% |
14/09/2020 |
14/09/2021 |
12 |
|
Total Short Term Deposits |
|
1,000,000 |
1,000,000 |
0.75% |
0.68% |
|
|
|
|
At Call Accounts |
|
|
|
|
|
|
|
|
|
NAB |
AA- |
312,988 |
494,092 |
0.10% |
0.34% |
N/A |
N/A |
N/A |
|
CBA |
AA- |
3,663,511 |
3,218,859 |
0.10% |
2.20% |
N/A |
N/A |
N/A |
|
CBA |
AA- |
10,111,496 |
5,613,520 |
0.15% |
3.84% |
N/A |
N/A |
N/A |
|
Macquarie Bank |
A+ |
9,011,246 |
9,014,209 |
0.40% |
6.17% |
N/A |
N/A |
N/A |
|
Total At Call Accounts |
|
23,099,241 |
18,340,680 |
0.26% |
12.55% |
|
|
|
|
Medium Term Deposits |
|
|
|
|
|
|
|
|
|
RaboBank |
A+ |
1,000,000 |
1,000,000 |
3.16% |
0.68% |
5/06/2017 |
6/06/2022 |
60 |
|
AMP |
BBB |
2,000,000 |
2,000,000 |
0.95% |
1.37% |
30/11/2020 |
30/05/2022 |
18 |
|
Rabobank |
A+ |
1,000,000 |
1,000,000 |
3.20% |
0.68% |
25/08/2016 |
25/08/2021 |
60 |
|
Westpac |
AA- |
3,000,000 |
3,000,000 |
1.14% |
2.05% |
10/03/2017 |
10/03/2022 |
60 |
|
Auswide |
BBB |
2,000,000 |
2,000,000 |
0.85% |
1.37% |
6/10/2020 |
6/10/2022 |
24 |
|
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
3.35% |
1.37% |
3/01/2018 |
4/01/2022 |
48 |
|
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
3.50% |
0.68% |
1/06/2018 |
1/06/2022 |
48 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
3.02% |
1.37% |
28/06/2018 |
28/06/2021 |
36 |
|
BOQ |
BBB+ |
3,000,000 |
3,000,000 |
3.25% |
2.05% |
28/08/2018 |
29/08/2022 |
48 |
|
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
3.10% |
0.68% |
16/10/2018 |
18/10/2021 |
36 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
3.05% |
1.37% |
13/11/2018 |
15/11/2021 |
36 |
|
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
3.30% |
0.68% |
20/11/2018 |
21/11/2022 |
48 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
3.01% |
1.37% |
30/11/2018 |
30/11/2021 |
36 |
|
Bendigo-Adelaide |
BBB+ |
1,000,000 |
1,000,000 |
3.25% |
0.68% |
30/11/2018 |
30/11/2022 |
48 |
|
Newcastle Permanent |
BBB |
2,000,000 |
2,000,000 |
3.05% |
1.37% |
8/02/2019 |
8/02/2022 |
36 |
|
Newcastle Permanent |
BBB |
2,000,000 |
2,000,000 |
2.70% |
1.37% |
23/04/2019 |
26/04/2022 |
36 |
|
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
2.40% |
0.68% |
22/05/2019 |
23/05/2022 |
36 |
|
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
2.15% |
0.68% |
8/07/2019 |
10/07/2023 |
48 |
|
Judo Bank |
NR |
1,000,000 |
1,000,000 |
2.30% |
0.68% |
16/07/2019 |
16/07/2021 |
24 |
|
Auswide |
BBB |
1,000,000 |
1,000,000 |
1.95% |
0.68% |
12/08/2019 |
12/08/2022 |
36 |
|
Judo Bank |
NR |
1,000,000 |
1,000,000 |
2.15% |
0.68% |
20/08/2019 |
19/08/2021 |
24 |
|
Australian Military Bank |
BBB+ |
1,000,000 |
1,000,000 |
1.76% |
0.68% |
20/08/2019 |
20/08/2021 |
24 |
|
Judo Bank |
NR |
1,000,000 |
1,000,000 |
1.90% |
0.68% |
10/09/2019 |
9/09/2022 |
36 |
|
Auswide |
BBB |
1,000,000 |
1,000,000 |
1.72% |
0.68% |
3/10/2019 |
4/10/2022 |
36 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
2.03% |
1.37% |
6/11/2019 |
6/11/2024 |
60 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.83% |
1.37% |
28/11/2019 |
28/11/2024 |
60 |
|
Judo Bank |
NR |
1,000,000 |
1,000,000 |
2.20% |
0.68% |
5/12/2019 |
3/12/2021 |
24 |
|
ICBC |
A |
1,000,000 |
1,000,000 |
1.75% |
0.68% |
6/01/2020 |
8/01/2024 |
48 |
|
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
2.00% |
0.68% |
28/02/2020 |
28/02/2025 |
60 |
|
ING Bank |
A |
2,000,000 |
2,000,000 |
1.50% |
1.37% |
2/03/2020 |
2/03/2022 |
24 |
|
Macquarie Bank |
A+ |
2,000,000 |
2,000,000 |
1.40% |
1.37% |
9/03/2020 |
9/03/2022 |
24 |
|
Police Credit Union |
NR |
1,000,000 |
1,000,000 |
2.20% |
0.68% |
1/04/2020 |
1/04/2025 |
60 |
|
ICBC |
A |
1,000,000 |
1,000,000 |
1.85% |
0.68% |
29/05/2020 |
29/05/2025 |
60 |
|
ICBC |
A |
1,000,000 |
1,000,000 |
1.86% |
0.68% |
1/06/2020 |
2/06/2025 |
60 |
|
Institution |
Rating |
Closing Balance |
Closing Balance |
April |
April |
Investment |
Maturity |
Term |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.75% |
1.37% |
25/06/2020 |
25/06/2025 |
60 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.75% |
1.37% |
25/06/2020 |
25/06/2025 |
60 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.60% |
1.37% |
29/06/2020 |
28/06/2024 |
48 |
|
ICBC |
A |
3,000,000 |
3,000,000 |
1.25% |
2.05% |
30/06/2020 |
30/06/2022 |
24 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.42% |
1.37% |
7/07/2020 |
8/07/2024 |
48 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.50% |
1.37% |
17/08/2020 |
18/08/2025 |
60 |
|
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
1.25% |
0.68% |
7/09/2020 |
8/09/2025 |
60 |
|
BoQ |
BBB+ |
2,000,000 |
2,000,000 |
1.25% |
1.37% |
14/09/2020 |
15/09/2025 |
60 |
|
AMP |
BBB |
1,000,000 |
1,000,000 |
0.95% |
0.68% |
26/11/2020 |
25/05/2022 |
18 |
|
AMP |
BBB |
2,000,000 |
2,000,000 |
0.95% |
1.37% |
7/12/2020 |
6/06/2022 |
18 |
|
ICBC |
A |
1,000,000 |
1,000,000 |
1.20% |
0.68% |
7/12/2020 |
8/12/2025 |
60 |
|
Warwick CU |
NR |
1,000,000 |
1,000,000 |
0.75% |
0.68% |
29/01/2021 |
30/01/2023 |
24 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
0.95% |
1.37% |
29/01/2021 |
29/01/2026 |
60 |
|
NAB |
AA- |
1,000,000 |
1,000,000 |
1.08% |
0.68% |
22/02/2021 |
20/02/2026 |
60 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
1.25% |
1.37% |
3/03/2021 |
2/03/2026 |
60 |
|
Summerland CU |
NR |
0 |
1,000,000 |
0.75% |
0.68% |
29/04/2021 |
28/04/2023 |
24 |
|
Total Medium Term Deposits |
|
76,000,000 |
77,000,000 |
1.93% |
52.69% |
|
|
|
|
Floating Rate Notes - Senior Debt |
|
|
|
|
|
|
|
|
|
Suncorp-Metway |
A+ |
1,011,449 |
0 |
0.00% |
0.00% |
16/08/2017 |
16/08/2022 |
60 |
|
Bendigo-Adelaide |
BBB+ |
507,575 |
506,661 |
BBSW + 105 |
0.35% |
25/01/2018 |
25/01/2023 |
60 |
|
Newcastle Permanent |
BBB |
1,525,504 |
1,526,333 |
BBSW + 140 |
1.04% |
6/02/2018 |
6/02/2023 |
60 |
|
UBS |
A+ |
2,022,934 |
2,023,659 |
BBSW + 90 |
1.38% |
8/03/2018 |
8/03/2023 |
60 |
|
ME Bank |
BBB |
1,604,563 |
0 |
0.00% |
0.00% |
17/04/2018 |
16/04/2021 |
36 |
|
Bank Australia |
BBB |
753,618 |
754,046 |
BBSW + 130 |
0.52% |
30/08/2018 |
30/08/2021 |
36 |
|
CUA |
BBB |
603,174 |
0 |
0.00% |
0.00% |
6/09/2018 |
6/09/2021 |
36 |
|
AMP |
BBB |
1,502,603 |
1,503,800 |
BBSW + 108 |
1.03% |
10/09/2018 |
10/09/2021 |
36 |
|
NAB |
AA- |
2,035,132 |
0 |
0.00% |
0.00% |
26/09/2018 |
26/09/2023 |
60 |
|
Bendigo-Adelaide |
BBB+ |
1,008,561 |
0 |
0.00% |
0.00% |
19/10/2018 |
19/01/2022 |
39 |
|
CBA |
AA- |
3,080,715 |
3,073,786 |
BBSW + 113 |
2.10% |
11/01/2019 |
11/01/2024 |
60 |
|
Westpac |
AA- |
3,085,197 |
3,078,124 |
BBSW + 114 |
2.11% |
24/01/2019 |
24/04/2024 |
63 |
|
ANZ |
AA- |
2,563,045 |
2,564,361 |
BBSW + 110 |
1.75% |
8/02/2019 |
8/02/2024 |
60 |
|
NAB |
AA- |
2,046,613 |
2,047,688 |
BBSW + 104 |
1.40% |
26/02/2019 |
26/02/2024 |
60 |
|
Bank of China Australia |
A |
1,514,381 |
1,512,227 |
BBSW + 100 |
1.03% |
17/04/2019 |
17/10/2022 |
42 |
|
Westpac |
AA- |
2,551,598 |
2,552,177 |
BBSW + 88 |
1.75% |
16/05/2019 |
16/08/2024 |
63 |
|
Suncorp-Metway |
A+ |
1,267,126 |
1,265,531 |
BBSW + 78 |
0.87% |
30/07/2019 |
30/07/2024 |
60 |
|
ANZ |
AA- |
2,033,686 |
2,034,213 |
BBSW + 77 |
1.39% |
29/08/2019 |
29/08/2024 |
60 |
|
HSBC |
AA- |
2,523,849 |
2,525,982 |
BBSW + 83 |
1.73% |
27/09/2019 |
27/09/2024 |
60 |
|
Bank Australia |
BBB |
1,503,467 |
1,504,788 |
BBSW + 90 |
1.03% |
2/12/2019 |
2/12/2022 |
36 |
|
ANZ |
AA- |
1,526,262 |
1,523,344 |
BBSW + 76 |
1.04% |
16/01/2020 |
16/01/2025 |
60 |
|
NAB |
AA- |
2,035,796 |
2,031,748 |
BBSW + 77 |
1.39% |
21/01/2020 |
21/01/2025 |
60 |
|
Newcastle Permanent |
BBB |
1,123,764 |
1,123,868 |
BBSW + 112 |
0.77% |
4/02/2020 |
4/02/2025 |
60 |
|
Macquarie Bank |
A+ |
2,027,798 |
2,027,121 |
BBSW + 84 |
1.39% |
12/02/2020 |
12/02/2025 |
60 |
|
BOQ Covered |
AAA |
563,355 |
563,299 |
BBSW + 107 |
0.39% |
14/05/2020 |
14/05/2025 |
60 |
|
UBS |
A+ |
952,833 |
952,979 |
BBSW + 105 |
0.65% |
21/05/2020 |
21/11/2022 |
30 |
|
Credit Suisse |
A+ |
1,319,823 |
1,320,189 |
BBSW + 115 |
0.90% |
26/05/2020 |
26/05/2023 |
36 |
|
UBS |
A+ |
1,519,837 |
1,517,247 |
BBSW + 87 |
1.04% |
30/07/2020 |
30/07/2025 |
60 |
|
Bank of China Australia |
A |
1,507,609 |
1,506,680 |
BBSW + 78 |
1.03% |
27/10/2020 |
27/10/2023 |
36 |
|
Total Floating Rate Notes - Senior Debt |
|
47,321,866 |
41,039,850 |
|
28.08% |
|
|
|
|
Institution |
Rating |
Closing Balance |
Closing Balance |
April |
April |
Investment |
Maturity |
Term |
|
Fixed Rate Bonds |
|
|
|
|
|
|
|
|
|
Northern Territory Treasury |
AA- |
0 |
2,000,000 |
1.30% |
1.37% |
29/04/2021 |
15/06/2026 |
61 |
|
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.00% |
1.37% |
30/11/2020 |
15/12/2025 |
60 |
|
Northern Territory Treasury |
AA- |
1,000,000 |
1,000,000 |
1.00% |
0.68% |
20/11/2020 |
15/12/2025 |
61 |
|
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.00% |
1.37% |
21/10/2020 |
15/12/2025 |
62 |
|
Total Fixed Rate Bonds |
|
5,000,000 |
7,000,000 |
1.09% |
4.79% |
|
|
|
|
Managed Funds |
|
|
|
|
|
|
|
|
|
NSW Tcorp |
NR |
1,718,771 |
1,760,224 |
2.41% |
1.20% |
17/03/2014 |
1/04/2026 |
144 |
|
Total Managed Funds |
|
1,718,771 |
1,760,224 |
2.41% |
1.20% |
|
|
|
|
TOTAL
CASH ASSETS, CASH |
|
154,139,878 |
146,140,754 |
|
100.00% |
|
|
|
|
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK |
|
3,867,160 |
3,709,749 |
|
|
|
|
|
|
TOTAL
WWCC CASH ASSETS, CASH |
|
150,272,718 |
142,431,004 |
|
|
|
|
|
Council’s investment portfolio is dominated by Term Deposits, equating to approximately 53% of the portfolio across a broad range of counterparties. Cash equates to 13%, with Floating Rate Notes (FRNs) around 28%, fixed rate bonds around 5% and growth funds around 1% of the portfolio.
Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.
All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:
Investment Portfolio Balance
Council’s investment portfolio balance has decreased significantly from the previous month’s balance, down from $150.3M to $142.4M. This is a result of a number of large contractor payments being made during April.
Monthly Investment Movements
Redemptions/Sales – Council redeemed/sold the following investment securities during April 2021:
|
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
|
ME Bank (BBB) Floating Rate Note |
$1.6M |
3 years |
BBSW + 127bps |
This floating rate note was redeemed on maturity. |
|
Suncorp Bank (A+) Floating Rate Note |
$1M |
5 years |
BBSW + 97bps |
This floating rate note was sold prior to maturity. Council recognised a capital gain of $10,110 on this sale. |
|
CUA Bank (BBB) Floating Rate Note |
$600K |
3 years |
BBSW + 125bps |
This floating rate note was sold prior to maturity. Council recognised a capital gain of $2,376 on this sale. |
|
NAB (AA-) Floating Rate Note |
$2M |
5 years |
BBSW + 93bps |
This floating rate note was sold prior to maturity. Council recognised a capital gain of $35,680 on this sale. |
|
Bendigo Bank (BBB+) Floating Rate Note |
$1M |
3 years |
BBSW + 101bps |
This floating rate note was sold prior to maturity. Council recognised a capital gain of $6,290 on this sale. |
New Investments – Council purchased the following investment securities during April 2021:
|
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
|
Summerland Credit Union (Unrated) Term Deposit |
$1M |
2 years |
0.75% |
The Summerland Credit Union rate of 0.75% compared favourably to the rest of the market for this investment term – with the next best rate being 0.60%. |
|
Northern Territory Treasury Corporation (AA-) Bond |
$2M |
5 years, 1 month |
1.30% |
Council’s independent Investment Advisor advised this fixed rate bond represented good value, with a highly rated government entity, when compared to the term deposit market – with the next best term deposit rate available for a 5‑year term also being 1.30%. |
Monthly Investment Performance
Interest/growth/capital gains/(losses) for the month totalled $195,549, which compares unfavourably with the budget for the period of $234,698 - underperforming budget for the month by $39,149.
Council’s underperformance to budget for April was mainly a result of the Floating Rate Note (FRN) portfolio experiencing a negative return for the month, with Council seeing a decrease in the principal value of the portfolio of (0.04%) (or $14,560).
Over the past year, Councils investment portfolio has returned 1.77%, outperforming the AusBond Bank Bill index by 1.70%.
* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.
Report by Responsible Accounting Officer
I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 15 June 2020.
Carolyn Rodney
Responsible Accounting Officer
Wagga Streetlight LED Upgrade
At its 20 January 2020 Council meeting, Council resolved to progress with the upgrade of the Wagga Wagga Streetlighting network to LED (Light-emitting-diode) luminaires, funded by Council through external loan borrowings. This involves Council receiving a monthly invoice detailing the upgrades undertaken during the month.
Essential Energy have recently advised that most of these upgrades have been completed, with only 35 of the original 6,984 eligible lights remaining to be upgraded. Essential Energy have advised that these 35 will be upgraded by local crews over the coming months and have been delayed due to the need for new poles and/or outreach arms/brackets or, in some instances, high voltage outages are required.
In order for Council to finalise its external loan borrowings for this project, it is proposed to move these 35 lights to the Essential Energy funded model with the capital costs being included as part of the monthly Streetlighting Use of System (SLUOS) invoice. The estimated financial impact of moving these small number of lights across to this model has been deemed minor and immaterial.
Policy and Legislation
Budget variations are reported in accordance with Council’s POL 052 Budget Policy.
Investments are reported in accordance with Council’s POL 075 Investment Policy.
Local Government Act 1993
Section 625 - How may councils invest?
Local Government (General) Regulation 2005
Section 212 - Reports on council investments
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
This report is a control mechanism that assists in addressing the following potential risks to Council:
· Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times
· Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner
Internal / External Consultation
All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.
The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.
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1⇩. |
Capital Works Program 2020.21 to 2030.31 |
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1 Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
2 RP-7 |
RP-7 Outstanding Debtors deemed unrecoverable - Proposed Write Off List
Author: Carolyn Rodney
Director: Natalie Te Pohe
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Summary: |
This report lists the outstanding debtor balances whereby Council officers have undertaken all available debt recovery methods and are now deeming them unrecoverable. Council officers are now recommending for these accounts to be written off |
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That Council: a authorise, in accordance with Clause 131 of the Local Government (General) Regulation 2005, the write-off of outstanding user charges and fees totalling $1,263.90 b note the $3,619.97 total for outstanding accounts under $1,000 which are also to be written off under the General Manager’s delegation |
Report
Council raises in excess of $26 million in user charges and fees each financial year.
The below table illustrates the user charges and fees raised, the amount outstanding at financial year end, and also the percentage outstanding.
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30 June 2020 |
30 June 2019 |
30 June 2018 |
30 June 2017 |
30 June 2016 |
30 June 2015 |
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User Charges and Fees Collectible - $’000 |
26,303 |
26,969 |
26,322 |
23,807 |
24,195 |
23,432 |
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User Charges and Fees Outstanding - $’000* |
1,038 |
857 |
1,062 |
1,063 |
1,206 |
1,440 |
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User Charges and Fees Percentage Outstanding* |
3.95% |
3.18% |
4.03% |
4.47% |
4.98% |
6.15% |
*NB: The User Charges and Fees Outstanding shown in Council’s annual financial statements have been adjusted to exclude user charges and fees raised during the June month that were not yet due.
As can be seen from the above table, Council is continuing to be proactive in managing debt levels using a variety of debt recovery methods. There has been a slight increase in the percentage outstanding from 30 June 2019 to 30 June 2020 from 3.18% to 3.95% outstanding. This is mainly be attributable to the COVID-19 pandemic, which saw a number of businesses close in the last quarter of the 2019/20 financial year.
Unlike the rates and charges outstanding where the last avenue Council has for recovery is the sale of property, for user charges and fee debts, when all available debt recovery methods have been exhausted, at times the only practical option is to write the debt off.
Pursuant to Clause 131 (4) of the Local Government (General) Regulation 2005:
An amount of rates or charges can be written off under this clause only:
(a) if there is an error in the assessment, or
(b) if the amount is not lawfully recoverable, or
(c) as a result of a decision of a court, or
(d) if the council or the general manager believes on reasonable grounds that an attempt to recover the amount would not be cost effective.
The following outstanding amounts appear in Council’s general debtors ledger and as mentioned earlier, all normal avenues of debt recovery have been exhausted in respect to these accounts.
Outstanding accounts over $1,000 each – Council resolution required for write-off:
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Debtor Type |
Number |
Amount |
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Refund of Training fees |
1 |
$1,263.90 |
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Total Over $1,000 each – Council Resolution Required |
1 |
$1,263.90 |
Outstanding amounts under $1,000 each – General Manager write-off under Delegation
The General Manager, under Delegation 1.56 has authority to write-off individual amounts under $1,000. Clause 131(6) of the Local Government (General) Regulation 2005 requires the General Manager to advise the council of rates and charges written off by written order. A review of outstanding accounts under $1,000 that Council is unlikely to recover totals $3,619.97. A summary by charge type is provided below:
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Debtor Type |
Number |
Amount |
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Airport Car Parking Fees |
2 |
$105.00 |
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Clean-up Notices |
5 |
$2,317.00 |
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Food Inspection Fee |
1 |
$110.00 |
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Gregadoo Tip Fees |
3 |
$895.47 |
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Oasis Swim Fees |
1 |
$82.50 |
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Tourism Partner Memberships |
1 |
$110.00 |
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Total Under $1,000 each – General Manager Delegation |
13 |
$3,619.97 |
Total Write Off 2020/21:
Proposed accounts over $1,000 each to be written off $ 1,263.90
Accounts under $1,000 each written off $ 3,619.97
Total write off 2020/21 $ 4,883.87
Financial Implications
The amounts recommended to be written off which total $4,883.87 will be costed to:
· $3,883.40 from the General Fund provisions for doubtful debts allowed for at the end of the 2019/20 financial year - 10970102026
· $105.00 from the Airport doubtful debts account - 12470107960
· $895.47 from the Gregadoo Waste Management Centre doubtful debts account - 20783007960
Policy and Legislation
Clause 131 of the Local Government (General) Regulation 2005
Council’s Debt Management Policy – POL 017
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
No specific issues identified
Internal / External Consultation
Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”
The Finance Division has consulted with the appropriate areas of the organisation, where required, in determining those amounts to write-off.
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1. |
Confidential - Debtors Detailed Proposed Write off List This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: discussion in relation to the personal hardship of a resident or ratepayer. - Provided under separate cover |
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3 Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
4 RP-8 |
RP-8 RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS
Author: Ingrid Hensley
General Manager: Peter Thompson
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Summary: |
This report provides Councillors with an update on the status of all resolutions of Council including Notices of Motion. |
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That Council receive and note the following registers: a Active Resolutions as at 18 May 2021 b Active Notice of Motions as at 18 May 2021 c Resolutions including Notice of Motions completed from 17 April 2021 to 18 May 2021 |
Report
The attached registers, outline details of each resolution with the following analysis provided as a snapshot as at 18 May 2021:
· 88 Active resolutions
· 17 Active Notices of Motions
· 6 resolutions including Notice of Motions have been completed from 17 April 2021 to 18 May 2021
Financial Implications
N/A
Policy and Legislation
Council’s Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
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1. |
Active Resolution Register - May 2021 - Provided under separate cover |
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2. |
Active Notice of Motions - May 2021 - Provided under separate cover |
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3. |
Completed Resolutions and Notice of Motions - May 2021 - Provided under separate cover |
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5 Report submitted to the Ordinary Meeting of Council on Monday 24 May 2021 |
6 RP-9 |
RP-9 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE
Author: Scott Gray
General Manager: Peter Thompson
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Summary: |
This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings. |
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That Council receive and note the report. |
Report
The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.
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Councillor K Pascoe requested an update on the status of NBN connectivity in Wagga Wagga and requested that Council provide a contact for relevant authorities to discuss the decline in internet access outside the CBD and the poor performance of contractors installing NBN. |
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Council Staff have contacted NBN Co and are awaiting a response. Staff will provide update via email once response is received.
Councillors and members from the community can contact NBN Co via phone on (free call) 1800 687 626. |
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
Reports submitted to the Ordinary Meeting of Council to be held on Monday 24 May 2021.
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7 Report submitted to the Confidential Meeting of Council on Monday 24 May 2021 |
8 CONF-1 |
CONF-1 2020/21 Loan Facility
Author: Zachary Wilson
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
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9 Report submitted to the Confidential Meeting of Council on Monday 24 May 2021 |
10 CONF-2 |
CONF-2 PROPOSED ACQUISITION OF LAND FOR STORMWATER MANAGEMENT WITHIN LOT 1002 IN DP 1253252 AT HARRIS ROAD, GOBBAGOMBALIN
Author: David Bolton
Director: Michael Keys
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.
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11 Report submitted to the Confidential Meeting of Council on Monday 24 May 2021 |
12 CONF-3 |
CONF-3 COVID-19 Relief - Commercial Leases
Author: David Bolton
Director: Michael Keys
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.
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1. Report submitted to the Confidential Meeting of Council on Monday 24 May 2021 |
2. CONF-4 |
CONF-4 RFT2021-17 CONSTRUCTION OF FOOTBRIDGES AND UNDERPASSES
Author: Rupesh Shah
Director: Darren Raeck
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
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13 Report submitted to the Confidential Meeting of Council on Monday 24 May 2021 |
14 CONF-5 |
CONF-5 Supply of One (1) Jetting Truck
Author: Graeme White
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
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15 Report submitted to the Confidential Meeting of Council on Monday 24 May 2021 |
16 CONF-6 |
CONF-6 RiFL HUB - FUNDING DEED FOR
UNDERGROUND RELOCATION OF 132KV ELECTRICITY TRANSMISSION LINE
Author: Darryl Woods
Director: Michael Keys
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
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17 Report submitted to the Confidential Meeting of Council on Monday 24 May 2021 |
18 CONF-7 |
CONF-7 NORTHERN SPORTING PRECINCT
Author: Ben Creighton
Director: Michael Keys
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.
