Agenda of Ordinary Meeting of Council

Reports submitted to the Ordinary Meeting of Council to be held on Tuesday 15 June 2021.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Tuesday 15 June 2021

ORDER OF BUSINESS:

CLAUSE PRECIS PAGE

PRAYER 3

ACKNOWLEDGEMENT OF COUNTRY 3

APOLOGIES 3

Confirmation of Minutes

CM-1 Ordinary Council Meeting - 24 MAY 2021 3

DECLARATIONS OF INTEREST 3

Motions Of Which Due Notice Has Been Given

NOM-1 NOTICE OF MOTION - TRANSFER OWNERSHIP OF MOWER TO Collingullie Glenfield Park Australian Football and Netball Club 4

Councillor Report

CR-1 2021 INLAND RAIL CONFERENCE 6

CR-2 2021 MURRAY DARLING ASSOCIATION CONFERENCE 8

Reports from Staff

RP-1 RESPONSE TO NOTICE OF MOTION - FLOOD MODELLING SOFTWARE 10

RP-2 Proposed Fees and Charges 2021/22 - WaterRide Flood Information Advice 14

RP-3 RESPONSE TO NOTICE OF MOTION - BURRINJUCK DAM 28

RP-4 Night time economy - liquor laws and entertainment 36

RP-5 MEMORANDUM OF UNDERSTANDING - WAGGA LAKE RUN AND RIDE 42

RP-6 Transport NSW Plan 45

RP-7 RENEWAL OF COMMUNITY, CULTURAL AND SPORTING LEASE AND LICENCES 52

RP-8 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE 56

Committee Minutes

M-1 CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE - 20 MAY 2021 59

QUESTIONS/BUSINESS WITH NOTICE 69

Confidential Reports

CONF-1 RIGHT OF CARRIAGEWAY EASEMENT AQUISITION - LOT 22 DP 835331, LORD BADEN POWELL DRIVE, TURVEY PARK 70

CONF-2 PROPOSED ACQUISITION OF LAND FOR ACTIVE TRAVEL PLAN WITHIN LOT 17 IN DP 658109 AT 319 BAKERS LANE, GUMLY GUMLY 71

CONF-3 PROPOSED ACQUISITION OF LAND FOR STAGE 2 LEVEE & ACTIVE TRAVEL PLAN FROM STRATA PLAN 44777 AT 113-115 TARCUTTA STREET, WAGGA WAGGA 72

CONF-4 RFT2021-17 CONSTRUCTION OF FOOTBRIDGES AND UNDERPASSES 73

CONF-5 Relocation of Wagga Wagga Veterans & Vintage Motor Club 74

CONF-6 RFT2021-21 CIVIC CENTRE AIR-CONDITIONING UPGRADE 75

CONF-7 RFT2021-19 ACTIVE TRAVEL PLAN STAGE 1 - INTERSECTION UPGRADES DESIGN AND CONSTRUCT 76

PRAYER

ACKNOWLEDGEMENT OF COUNTRY

APOLOGIES

Confirmation of Minutes

CM-1 Ordinary Council Meeting - 24 MAY 2021

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 24 May 2021 be confirmed as a true and accurate record.

Attachments

1 ⇩.

Minutes - Ordinary Council Meetind - 15 June 2021

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Tuesday 15 June 2021

CR-2

CR-2 2021 MURRAY DARLING ASSOCIATION CONFERENCE

Author: Councillor Greg Conkey OAM

Recommendation

That Council receive and note the report by the Mayor, Councillor Greg Conkey OAM regarding the 2021 Murray Darling Association’s Annual Conference.

Report

In early May 2021, I attended (via zoom) the Murray Darling Association’s Annual Conference staged in Wentworth. Speakers at the conference included:

· Mayor of Wentworth Shire, Councillor Susan Nichols

· Federal Member for Farrer and Minister for the Environment, Sussan Ley

· General Manager, Wentworth Shire, Ken Ross

· Commissioner of Resilience, Shane Fitzsimmons

· Productivity Commissioner, Jane Doolan

· CEO of LGNSW, Scott Phillips

· CEO NSW Irrigators Council, Claire Miller

· Minister for Water, Melinda Pavey

· Environmental Water Holder, Hilton Taylor

· Chair of Murray Darling Association, Sir Angus Houston and

· Minister for Resources, Water and Northern Australia, Keith Pitt

Productivity Commissioner, Dr Jane Doolan, spoke about water runoff and stream flows and used Perth as an example, The Commissioner said there has been a 75 percent fall in annual streamflow over the last 40 years. In her report she stated:

· Perth no longer relies on dams for their water supplies with their water mainly coming from bores.

· In Southern Victoria there has been a 10 to 25 percent fall in long term water availability.

· The future is likely to be a drying climate, more severe and frequent droughts and extreme events such as flooding.

The General Manager of the Sector Program Bureau of Meteorology, Matthew Coulton, said the 2017 to 2019 drought was exceptional. Not only was it a very dry period but also very hot. In Northern NSW, rain forests were burning which showed how dry it was. There was also record low soil moisture levels. With dryer conditions forecast in the years ahead there will be a greater impact on soil moisture. The outlook for the months ahead is a slight chance of wetter conditions in June with a 70 percent chance of exceeding the median rainfall from June to August.

The Chair of the Murray Darling Basin Authority, Sir Angus Houston, shared his prospective, emphasising the importance of engagement and relationships. Prior to the last rains he saw the hardships people were facing, and the sense of relief throughout the basin once the rains arrived. However, he said it masked a growing concern about the future. Sir Angus, said that the one questioned that came up regularly was that of water security and what it means to the overall health of the basin. He said every conversation was about climate change with scientists predicting more frequent and severe droughts and severe weather events. More droughts, he said, will put more pressure on the system. Average inflows to Basin over the past 50 years have fallen drastically when compared with the previous 100 years. “Climate reality is confronting and frightening. We must get the health of the basin back on a sustainable footing.”

A number of motions were debated by delegates with delegates supporting the calling of a Royal Commission into the Murray Darling Basin (a motion supported by Wagga Wagga City Council).

Financial Implications

N/A

Policy and Legislation

Payment of Expenses and Provision of facilities to Councillors Policy - POL 025

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

Risk Management Issues for Council

N/A

Internal / External Consultation

Murray Darling Association

Report submitted to the Ordinary Meeting of Council on Tuesday 15 June 2021

RP-1

Reports from Staff

RP-1 RESPONSE TO NOTICE OF MOTION - FLOOD MODELLING SOFTWARE

Author: Peter Ross

Director: Darren Raeck

Summary:

This report has been prepared in response to the Notice of Motion from 27 May 2019 regarding the use of Council’s flood modelling software, WaterRIDE.

Recommendation

That Council:

a acknowledge that the importance of ensuring expertise in the use of WaterRIDE software exists within Council is a high priority

b ensure access to appropriate and ongoing training is a priority for nominated staff in the use of WaterRIDE software

c approve the budget variations as detailed in the Financial Implications section of the report

Report

Council currently has access to a software package called waterRIDE, which has an annual license maintenance fee of approximately $10,000. This covers one Manager license, one viewer license and one server license.

WaterRIDE is a critical planning tool, in relation to floodwater effects, for:

· land use and strategic planning

· preparation of “flood information advice” document supporting development applications

· infrastructure engineering components

It can also play an important role during flood events to provide information critical to flood event management and decision making.

WaterRIDE software has the capacity to utilise flood models (riverine, overland flow or piped) to allow users to better understand how a flood event will behave and what the implications may be. The software has been developed so that this can be done without the need to learn traditionally complex, technical software and is thus potentially of huge benefit to Council.

More particularly WaterRIDE can be used to:

· determine isolation and subsequent inundation locations

· determine time available for evacuation

· determine rates of rise of water level

· determine time to inundation

· determine duration of inundation

· undertake flood forecasting

· create flood extent maps

· calculate peak flood envelopes

· calculate flood damages across all flood events

· facilitate evacuation phasing and planning

· determine the impact of proposed developments

· determine floodways and thus flood hazard locations

· set up a system to automatically prepare flood information advices

· plus many more features

Some of these outputs would be of significant benefit during a flood or storm event where information is needed to make critical decisions in real-time situations. Other outputs provide derived information that can support critical day to day planning and strategic asset management considerations. These outputs utilise data which is currently available to Council from existing flood models.

To achieve the above outputs, it will be necessary to specifically enhance Council’s existing version of the WaterRIDE software. These enhancements will allow Council staff to access Live and Predictive Modelling and Predictive Grid Flow at a cost of approximately $35,000 each respectively for the software updates ($70,000 in total).

To date, Council has only had the WaterRIDE software capacity to manually prepare flood information advices and does not fully utilise some of the automatic functions of the software for both riverine and overland flow. The intent has always been to gain full utilisation of the software; however, this required a resource commitment that would have a primary focus to proficiency in the software and attention to flood related issues and also with a hydrology background.

In November 2019, as part of the Sydney Office recruitment process, Council was successful in gaining a qualified Hydrologist with a Doctorate in the field of Water Engineering. With this expertise now available within the organisation it is now appropriate and important to take full advantage of this resource to provide better flood related information to the community, consultants, contractors and other Departments within Council. It is proposed that this new staff member will take carriage of the WaterRIDE software.

Given that flood related issues are at the core of many requests to Council staff, it would be appropriate that the new staff resource should have access to relevant software, and training, to specifically manage and co-ordinate flood related issues, investigations and ensure data integrity. This Engineer would then be able to provide critical advice across Council, particularly to the Planning, Strategic Planning, Operations, and Technical and Strategy Departments.

To help in this regard, Council has already purchased Tuflow, a powerful Hydrology software package. This software package is an industry standard and has been used in preparing, and analysing and using data from, Council’s Riverine Flood Study and Plan and the Major Overland Flow Floodplain Study and Village Overland Flow Floodplain Study investigations currently being undertaken by consultants. The purchase of this software has allowed Council to respond more quickly and accurately to flood related issues and questions, particularly in regard to planning matters and applications.

The next step in improving Council’s response capacity to flood related enquiries is to fully utilise the potential of WaterRide. This can be achieved by purchasing the two software enhancements mentioned previously in this report.

With regard to the WaterRide software there is also a need to provide intensive training for appropriate staff. It is intended that three staff members from within the Planning, Operations and Technical and Strategy departments (one from each) would undertake such training to ensure spread of knowledge for the different outputs required within each department. The proposed intensive training will be over several days and will specifically target flood information outputs related to each of the departments mentioned previously. This has an approximate cost of $12,000.

It is also proposed to prepare an Operation Manual to assist with the ongoing management of the flood model and information management process.

This manual would include:

- specific procedures to provide individual Department outputs

- responsibilities for particular Departments to ensure data integrity

- processes and flow charts to ensure continuity through the loss of trained staff

- the location and nature of available flood data suitable for use by WaterRIDE

Preparation of an Operations Manual will cost approximately $7,500.

The Worley Group (which developed, maintains and provides training in the WaterRIDE software) does act as a technical Bureau to many Local Government Councils where resource capacity and Hydrology expertise is not readily available. This service (relating to the majority of WaterRIDE benefits detailed above) is generally provided on a yearly maintenance agreement (which includes minor requests) and fee for each study depending on the complexity of the study. Costs associated with the Worley Group providing real time output during flood events would need to be negotiated. On the surface it would appear to be more cost effective and time efficient to do this inhouse (i.e. response during flood).

It should be noted that to enter into an arrangement such as this with the Worley Group, Council will still be required to upgrade the software as proposed in this report at a cost of $70,000.

WaterRIDE also has the ability to provide automated Flood Information Advice document, Council currently receives 3 to 4 requests for this type of information per week. A separate advice document will be prepared on the cost and risk implications associated with providing an automatically generated advice document to property owners, developers and consultants. Legal advice was obtained regarding the provision of this information and an appropriate disclaimer.

Financial Implications

This report notes the following proposed requirements totalling $89,500:

· WaterRide software additions - $70,000

· WaterRide Intensive Training - $12,000

· Preparation of an Operations Manual - $7,500

It is proposed for this $89,500 to be funded from the Stormwater Levy which there is a nexus and has current capacity.

Policy and Legislation

N/A

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

Risk Management Issues for Council

The risk of not proceeding with this proposal would see the lack of appropriate in-house usage and knowledge associated with this software and its benefits, particularly during flood and storm events where real time analysis is essential in a timely manner.

Internal / External Consultation

Development Assessment & Building Certification

Subdivisions

Town Planning

Strategic Planning

Report submitted to the Ordinary Meeting of Council on Tuesday 15 June 2021

RP-2

RP-2 Proposed Fees and Charges 2021/22 - WaterRide Flood Information Advice

Author: Peter Ross

Director: Darren Raeck

Summary:

Council currently provides flood level information to the public in the form of manually prepared flooding advice. The Worley Group has developed a process that will automatically enable the issue of formal Flood Information Advice Documents using WaterRIDE and Council’s existing Property and Rating software. Many Local Government Councils are using this WaterRIDE facility. The proposed fees will support this process and enable a level of cost recovery for the provision of detailed flood data.

Recommendation

That Council:

a receive and note the content of this report

b place the following proposed new fees and charges for 2021/22 on public exhibition for 28 days commencing 16 June 2021 and concluding on 14 July 2021

Item Number	Fee and Charge Description	Pricing Policy ID	Basis	2021/22 Fee (exclusive of GST)	GST	2021/22 Fee (inclusive of GST)
NEW	Basic Flood Certificate	C	Each	$90.91	$9.09	$100.00
NEW	Detailed Flood Certificate	C	Each	$409.09	$40.91	$450.00

c invite submissions from the community in relation to these fees throughout the exhibition period

d receive a further report, after the public exhibition period to a future meeting of Council:

i addressing any submissions made in respect of the fees and charges

ii proposing adoption of the fee to the 2021/22 financial year Fees and Charges should there be no further amendments to this proposal arising from the public exhibition

Report

Council currently has access to a software package called WaterRIDE. This software is a critical planning tool in relation to floodwater issues and provides easy access to flood model data.

Currently Council receives 150 to 200 requests annually from property owners and Consultants for flood information in relation to properties or development proposals. This information is collated manually (using WaterRIDE) and then provided to the applicant by email or letter. At present, this service is provided at no cost to the applicant.

WaterRIDE has a feature that can automatically prepare Flood Information Advice Documents thus saving valuable staff resource time. This feature is available within the current version of WaterRIDE that Council utilises and therefore no additional cost to use this software functionality is required.

In preparation of this proposed change in process, existing flood data has been checked for any inconsistencies, the proposed Flood Information Advice Documents have been reviewed from a Legal perspective (particularly in relation to the “Disclaimers”) and the format of the documents (including type of data to be provided) is in the process of being finalised through cross-Directorate consultation.

Utilising the automatic process, it is proposed to offer two distinct Flood Information Advice Documents, a basic and a detailed document (draft proposals are attached) as follows:

Basic Flood Information Advice Document

· If the land specified is flood prone

· The 1 in 20 year and 1 in 100 year flood data

· Basic hazard category information

The Basic Flood Advice Document is to be provided at a cost of $100.

Detailed Flood Information Advice Document

· The flood category i.e. floodway, fringe or storage

· The flood planning level

· An analysis into the potential flood hazards and a more in depth understanding of the hazards

· Technical information on how the hazards are established

The Detailed Flood Advice Document will incur a fee of $450.00.

The proposed fees will contribute to cost recovery of the WaterRIDE system and the resources required in the provision of the information. The fees have been set on achieving cost recovery over a 5 year period. It is not expected to require changes to or upgrades to the software during this period.

In accordance with Council Policy, these new Fees and Charges need to be placed on public exhibition for 28 days. Following this process, a further report will be presented to Council advising of any submissions received and a proposal to adopt the fees.

Financial Implications

It is anticipated that Council will issue between 150-250 Flood Information Advice Documents annually (these figures will fluctuate with the rate of development/subdivision across the local government area). It is proposed to review the take up of this service and allocate a revised budget when compiling the 2022/23 annual budget.

Policy and Legislation

2020/21 Revenue and Pricing Policy

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

The formalisation of the process for the provision of flood data will ensure the consistency and integrity of the flood data that is provided to the public.

Internal / External Consultation

The proposed Flood Information Advice Documents have been reviewed by Lindsay Taylor Lawyers and amended with respect to:

- calling the documents “Advice” rather than “Reports”

- appropriate wording being used for the “Disclaimers”

The proposed fee for the 2021/22 financial year Fees and Charges as detailed in this report, will be placed on public exhibition for 28 days commencing 16 June 2021 and concluding on 14 July 2021.

During this period, the amended fee will be available to view on Council’s website and at the Customer Service Counter. Submissions will be assessed following the exhibition period and addressed in a further report to Council.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Attachments

1 ⇩.	Basic Flood Information Advice
2 ⇩.	Detailed Flood Information Advice

Report submitted to the Ordinary Meeting of Council on Tuesday 15 June 2021

RP-3

RP-3 RESPONSE TO NOTICE OF MOTION - BURRINJUCK DAM

Author: Scott Gray

General Manager: Peter Thompson

Summary:

In September 2020 Council resolved to write to representatives requesting that discussions and actions begin in relation to the looming need for replacement of Burrinjuck Dam and the upgrading of the downstream infrastructure. The purpose of this report is for Council to consider the responses received to date as per part (d) of the resolution.

Recommendation

That Council:

a receive and note the responses received

b consider the responses and any further steps

Report

At the 14 September 2020 Council Meeting it was resolved:

That Council:

a acknowledge the requirement for commencement of the process for the replacement of Burrinjuck Dam

b write to the following representatives and their opposition counterparts requesting that discussions and actions begin in relation to the looming need for replacement of Burrinjuck Dam and the upgrading of the downstream infrastructure:

i The Hon. Michael McCormack MP, Deputy Prime Minister and Minister for Infrastructure, Transport and Regional Development, Member for the Riverina

ii The Hon. Keith Pitt MP, Minister for Resources, Water and Northern Australia

iii The Hon. David Littleproud MP, Minister for Agriculture, Drought and Emergency Management

iv The Hon. Susan Ley MP, Minister of the Environment

v The Hon. Angus Taylor MP, Minister for Energy and Emissions Reduction

vi The Hon. Gladys Berejiklian MP, Premier of NSW

vii The Hon. John Barilaro MP, Deputy Premier of NSW, and Minister for Regional New South Wales, Industry and Trade

viii The Hon. Melinda Pavey, Minister for Water, Property and Housing

ix The Hon. Matt Kean MP, Minister for Energy and Environment

x The Hon. Adam Marshall MP, Minister for Agriculture and Western Australia

c write to Riverina JO (RIVJO), Riverina and Murray JO (RAMJO), Murray Darling Association (MDA), all Councils impacted by operations of Burrinjuck Dam and the Southern basin seeking feedback and support of this recommendation

d receive a report back to Council when all responses are received

To date Council has received the attached four (4) responses.

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

Risk Management Issues for Council

N/A

Internal / External Consultation

Letters were sent to the representatives identified in the resolution in November 2020. Each response has been distributed to Councillors through the Councillor Bulletin as they have been received. To date, Council has only received those attached to this report.

Attachments

1 ⇩.	2020-12-10 - Response from Hon Keith Pitt MP - Construction of a new and larger Burrinjuck Dam
2 ⇩.	2020-12-17 - Response from The Hon The Hon Gladys Berejiklian MP Construction of a new and larger Burrinjuck Dam
3 ⇩.	2021-02-22 - Response from The Hon The Hon Melinda Pavey MP Construction of a new and larger Burrinjuck Dam
4 ⇩.	2021-03-23 - Response from Fiona Dewar Acting Deputy Secretary - Construction of a new and larger Burrinjuck Dam

Report submitted to the Ordinary Meeting of Council on Tuesday 15 June 2021

RP-4

RP-4 RESPONSE TO NOTICE OF MOTION - Night time economy - liquor laws and entertainment

Author: Dominic Kennedy

Director: Michael Keys

Summary:

Review the Liquor Amendment (24-hour Economy) Bill 2020 governing entertainment venues and other night time economy venues and identify how it may help or hinder the delivery of our strategic plans.

Recommendation

That Council note the findings of the report.

Report

This report has been developed in response to a Notice of Motion from Council. The Notice of Motion from Council meeting held 14 December 2020 states:

That Council receive a report outlining the recent Liquor Amendment (24-hour Economy) Bill 2020 governing entertainment venues and other night-time economy venues and highlighting how it may help or hinder the delivery of our strategic plans, such as the Cultural Plan.

This report has been developed in response to the NOM and provides the following outcomes:

1. A report outlining the Liquor Amendment (24-hour Economy) Bill 2020 governing entertainment venues and other night time economy venues

2. Advice on how the Bill may help or hinder the delivery of Council’s strategic plans, such as the Cultural Plan.

Changes to the Liquor Amendment (24-hour economy) Bill 2020

The Liquor Amendment (24-hour Economy) Bill 2020 passed through both Houses of Parliament and took effect from 1 December 2020.

The Bill was introduced in May 2020 as part of the NSW Government initiative which sees a prioritisation of Sydney’s 24-hour Night-Time Economy. Most of the changes very specifically pertain to Sydney challenges and, according to several local publicans, will have little to no impact in Wagga Wagga.

Key changes in the Liquor Amendment (24-hour Economy) Bill 2020 include:

· A new incentives and sanctions system with ongoing fee discounts for licensed venues that maintain a clear record whilst replacing the current penalty schemes that involve the imposition of strikes and sanctions

· Removal of live music restrictions and enabling the promotion of live performance and music venues

· Allow small bars to offer more family friendly services to customers, by permitting minors in certain circumstances

· improved management of the liquor licensing and planning processes by reducing red tape and duplication

· Managing and monitoring same day alcohol delivery regulations

Same-day delivery of takeaway packaged liquor will be brought into line with the supply of liquor on licensed premises. This means delivery personnel must not only be trained but will be subject to the same responsibilities as any person working within any licensed premises in dealing with customers.

The Gaming and Liquor Administration Act 2007 has also been amended to appoint minors to carry out controlled purchasing operations for the purpose of investigating whether a same-day delivery provider is breaching the Liquor Act.

Small bars will be able to allow minors on their Premises by operating in the same way as hotels, where a minor’s authorisation is in place and children are accompanied by a responsible adult when attending the small bar.

The amended Liquor Regulation also changes the content of certain notices that are required to be displayed on licensed premises as well as providing for the ability to obtain an interim small bar authorisation in the same way as a basic restaurant licence interim authorisation can be obtained.

Further changes that came into effect on 30 April 2021

Live music and entertainment changes

Councils now have the choice to take the lead in managing noise complaints against licensed premises in their local area. As long as there is a plan for managing complaints, Council can now advise Liquor & Gaming NSW in writing that we want to handle noise complaints regarding licenced premises from residents and local businesses.

Liquor & Gaming NSW will no longer be involved in managing direct noise complaints from residents and businesses.

This option is being promoted as providing:

· a clearer way to lodge and respond to complaints, reducing unnecessary overlapping regulatory roles

· one commonly agreed approach to managing complaints in the local area - ensuring more consistency in managing complaints and applying any conditions

· more clarity that once council addresses a complaint, the decision is final. 

However, of concern would be an expectation from the community that Council officers are available after hours, when the majority of complaints are likely to occur. NSW Police are more readily available in those circumstances and would convey more authority to take immediate action where an obvious or significant issue is occurring.

Councils have powers to establish ‘Special Entertainment Precincts’

Councils now have powers to establish ‘Special Entertainment Precincts’ to encourage and manage live, amplified music, following changes to Chapter 8 of the Local Government Act 1993.

A precinct can include a single venue or a precinct, streetscape, or otherwise defined locality in the local government area.

If established, the requirements on amplified music that would normally apply under the Liquor Act 2007 will not apply in these areas, including any amplified music conditions on liquor licences.

Council can decide requirements for amplified music and adopt their own plans to encourage more live music and performance in these precincts.

As an extra incentive, live music and performance venues in these precincts may also be eligible for 30 minutes of additional liquor trading on nights they put on a live music performance or other arts and cultural event after 8pm on the premises.

Changes to small bars

New small bar applicants with the necessary planning approvals can be issued an interim approval to start trading as soon as they lodge their liquor licence application online. This means eligible small bars can get up-and-running much sooner and will have the same streamlined approval process as restaurants and cafes.

All of these changes have been implemented as part of the NSW Government’s support for Sydney’s nightlife and to encourage a vibrant and safe 24-hour economy. The December 2020 changes have little to no impact on Wagga’s nightlife, but the 30 April changes provide an opportunity for establishments to encourage more live music.

The changes to live music, entertainment and small bars are part of the staged roll out that began in December 2020 and build upon efforts to revitalise the night-time economy impacted by COVID-19.

Alignment with Wagga Wagga’s Cultural and Strategic Plans

Although the Liquor Amendment (24-hour economy) Bill 2020 has been developed with the Sydney CBD in mind, there are a few elements of the Bill that could potentially be adopted by Wagga Wagga City Council.

2020-2030 Cultural Plan

As part of the Cultural Plan, a vibrant city centre is noted as a priority. There are several actions identified:

· Support the relocation of the Riverina Conservatorium of Music

o The development is being supported by Council

· Implement ‘Renew Wagga’ Shopfront Activation program

o The program was launched by Eastern Riverina Arts in collaboration with Council on 27 May 2021

· Allocate resources to activate the Central Business District

o Council signed an MOU with the Business Chamber to provide specific support to the CBD

o Central Activity District committees have been established for both Baylis and Fitzmaurice street businesses

· Expand the use of creative lighting installations to increase night-time safety in public spaces

o The Your High Street grant has allocated funding to install lighting along the median strip of Fitzmaurice Street

o A laneway lighting display project next to the ABC radio building is currently in place

· Facilitate urban growth that protects the city’s built heritage

o Council initiated a review of heritage policies and this is currently on hold pending further review with the City Centre Master Plan

· Council initiated a review of heritage

· Incorporate planning conditions that ensure the co-existence of residential amenity and night-time vibrancy

o Further review and consideration will be included in the City Centre Master Plan project

Strategic Plans

There are three key strategic documents, either recently developed or in the process of being developed, that may be impacted by these law changes:

· Local Strategic Planning Statement (LSPS)

o Principle 9 in Wagga Wagga’s Local Strategic Planning Statement (LSPS) focuses on creating high quality public spaces and ensuring that the CBD is a focus area for improvement

· City Centre Master Plan.

o Council staff are currently engaging with consultants

o Although initial community consultation will dictate the focus areas of the plan, it is anticipated that opportunities around night-time economy and placemaking will be explored in detail

o Special Entertainment Precincts could be identified through this process

· The Regional Activation Strategy (RAS)

o A draft document is being developed by a consultant and will be presented to Councillors in the coming months

o Wagga’s lifestyle is a pull factor for new residents to the region – improvements upon our CBD and night-time economy may be identified as regional activation and economic growth opportunities.

Conclusion

As noted earlier in the report, most of the changes very specifically pertain to Sydney challenges and, according to several local publicans, will have little to no impact in Wagga Wagga. Of the two changes that Wagga Wagga City Council can consider adopting:

Noise complaints

Although noted as an option that Councils can choose to exercise, it is not recommended that Wagga Wagga City Council manage noise complaints. The resources required are not currently available and the benefits to Council performing this task appear to be very limited. Noise complaint management should continue to be handled by local authorities.

Special Entertainment Precincts

It is recommended that Council consider establishing Special Entertainment Precincts within the CBD. A City Centre Master Plan will be a good opportunity for Council to explore potential options and conduct appropriate community consultation to gauge interest. The first stage (community consultation) of the City Centre Master Plan is expected to begin June 2021.

Financial Implications

N/A

Policy and Legislation

· Liquor Amendment (24-hour economy) Bill 2020

Link to Strategic Plan

Growing Economy

Objective: We are a hub for activity

Outcome: We have a vibrant nightlife

Risk Management Issues for Council

It is recommended that any relaxation of licensed premises regulations be part of a broader public consultation to avoid conflict with residential areas.

If Special Entertainment Precincts are established in the CBD noise complaints may increase. Any noise issues would be mitigated through carefully considered policies (days/times, decibel levels, locations, etc.) related to the Entertainment Precincts.

If the option of Council handling noise complaints poses a risk for Council regarding community expectations. Existing arrangements with the licensees are supported for this reason.

Internal / External Consultation

Internal: Planning, Visitor Economy, Economic Development, and Environment and Regulatory Services were consulted

External: several members of the Wagga Wagga liquor accord were contacted for comment about the impacts of the liquor law changes to their businesses. Verbal responses were provided, but no written correspondence was delivered to Council staff. Initial advice is that the changes are not significant for Wagga Wagga. Further consideration in the broader context of the City Centre Master Plan are appropriate.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Report submitted to the Ordinary Meeting of Council on Tuesday 15 June 2021

RP-5

RP-5 MEMORANDUM OF UNDERSTANDING - WAGGA LAKE RUN AND RIDE

Author: Peter Cook

Director: Michael Keys

Summary:

The current Memorandum of Understanding between Wagga Wagga City Council and Wagga Lake Run and Ride Inc has expired. It is proposed to renew the agreement for a further five-year period.

Recommendation

That Council:

a enter into a Memorandum of Understanding with Wagga Lake Run and Ride Incorporated to provide ongoing support of the event for a period of five years commencing in 2021/22

b allocate a $2,000 annual funding contribution to Wagga Lake Run and Ride for the duration of the Memorandum of Understanding

Report

The Wagga Lake Run and Ride is one of the City’s largest annual participation events and one of the largest free fun run and family cycle events in Australia. The event started in 1972 and promotes a healthy active lifestyle for families.

The event attracts in excess of 1,500 registered participants each year and many thousands of spectators along the course. More than 30 volunteers assist on the day and local businesses donate their services for the event.

Event start and finish location is Apex Park, Lake Albert on the last Sunday in September. The 5km course uses Eastlakes Drive and then the shared pathway on the western side to do a lap of Lake Albert. The 10km course uses Eastlakes Drive, Lake Albert Road to Lord Baden Powell Drive and returns via the shared pathway on the western foreshores of the lake. The finish area hosts a Sports, Fitness and Health Expo where cycling, running, fitness and related groups have the opportunity to showcase their offerings. Local food vendors also provide their services.

In 2016 Council entered into a Memorandum of Understanding with Wagga Lake Run and Ride to support the event through the provision of $2,000 annual funding to the event for a period of five years. That MOU has now expired, and it is proposed to renew the agreement for a further five-year period.

Council has historically supported the event through:

· developing the traffic control management plan and associated requirements in consultation with the organising committee

· providing the traffic control barriers and associated requirements on the day of the event

· assistance with promotion of the event regionally through Council’s event networks

· contributing $2,000 exclusive of GST funded from the Recreation Programs budget to assist with event costs

· assistance in setting up in the week leading up to the event

The Wagga Lake Run and Ride Committee are now requesting that this support be reformalised via another Memorandum of Understanding (MOU) for a period of five (5) years (Attachment 1).

In return for the ongoing support the Wagga Lake Run and Ride Committee are offering the following benefits:

· recognition of Wagga Wagga City Council (WWCC) as a major sponsor and co-host in the event

· inclusion of WWCC logos on the fun run website and any promotional material on which logos are included that are in addition to the named sponsor

· named sponsor on one of the aged category medal winners

· verbal recognition during the event

· WWCC logos and text-based inclusion on the Lake Run and Ride website

· book and pay for the hire of Apex Park, road entrance signs and the main street banner

Financial Implications

It is proposed to contribute $2,000 per year for the next five (5) years to the Lake Run and Ride event from the Recreation Programming budget.

The Recreation Programming budget has an identified draft budget of $24,942 for the 2021/22 financial year.

Council also has allocated an additional budget of $5,500 towards road closures and traffic control for this event.

Job numbers: 20027 – Recreation Programming; 35178 – Fun Run Road Closure

Policy and Legislation

N/A

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

Risk Management Issues for Council

The risks associated with the identified elements of the proposed events are related to process, cost and Work Health and Safety. These risks will be addressed as a part of Council’s event management systems.

Internal / External Consultation

Internal Consultation has been undertaken with Council’s event and traffic division.

External Consultation has been undertaken with the Lake Run and Ride committee.

Report submitted to the Ordinary Meeting of Council on Tuesday 15 June 2021

RP-6

RP-6 Transport NSW Plan

Author: Michael Keys

Summary:

The Draft Wagga Wagga Transport Plan (Draft WW Transport Plan) provides a long term vision and strategy for Wagga Wagga’s transport network, infrastructure and services.

This report outlines key issues and concerns that Council has identified for further consideration and inclusion in the Draft WW Transport Plan. It is proposed that a formal submission will be prepared based on the information contained in this report.

Recommendation

That Council note the information and make a formal submission based on the information contained in the report to the Draft Wagga Wagga Transport Plan.

Report

The Draft Wagga Wagga Transport Plan was recently released by TNSW for public exhibition. It is the first Future Transport Plan for regional NSW. It provides a shared vision for how Wagga’s transport network, infrastructure and services will be managed and developed over the next 20 years.

Transport NSW presented the Draft Wagga Wagga Transport Plan to Council at a Councillor workshop on 3 May 2021. This provided an opportunity for Councillors to engage with TNSW and discuss the contents of the Draft WW Transport Plan.

The Draft WW Transport Plan was on public exhibition until Friday 28 May 2021. Given the significant issues related to transport raised and Councils level of interest an extension to the submission was requested by Council and granted by TNSW.

Discussion Points

A number of key issues and concerns regarding the Draft WW Transport Plan have been identified by Council and are outlined in this report. The issues were identified in two workshop sessions with Councillors on the Draft WW Transport Plan and previous objectives and outcomes identified in the Wagga Wagga Integrated Transport Strategy (WITS), Community Strategic Plan and Local Strategic Planning Statement (LSPS).

It is recommended that a formal submission be prepared addressing the issues identified in this report.

1. Outlook and Proposed Actions

The draft Plan includes a number of actions and recommendations that are heavily focused on the short term. Many of these actions are underway and given the draft Plan is a 20-year vision a more detailed vision and forecast of future actions is expected.

There is only 1 long term action in the Plan, and it is recommended that further consideration to the long term future demands and needs of regional and local traffic is required. Forecast changes and trends identified in the Future Transport 2056 Strategy can be developed and used in this Plan.

Key areas for future review, investigation and planning include the Health and Knowledge Precinct, the Northern Growth area and the Special Activation Precinct. There are likely to be significant impacts and changes to current transport requirements and needs over the 20-year period directly related to these key areas and more emphasis or commitment to these areas is required.

2. Connectivity to Region and the World

The draft Plan identifies that TNSW will investigate and review the following:

· Improvements to key roads supporting Wagga Wagga

· Gobbagombalin Bridge improvements including the option for duplication

· Road connectivity to support growth in the northern growth area

As well as supporting the movement of freight and connectivity through the Wagga Wagga airport and Inland Rail.

These actions will be critical, and Council is seeking assurance that planning and investigation will be undertaken to identify longer term solutions that can be staged and funded to provide for these outcomes as required. Further comments on freight movements are provided in subsequent sections below.

Whilst investigation activities are identified in the short term this needs to be supported in medium term actions to implement findings and deliver necessary outcomes in the medium term not long term or beyond the 20-year horizon.

Further consideration to road safety especially on key corridors such as the Olympic and Sturt Highways will be required with the increase in heavy vehicle movements. This includes provision for overtaking/passing lanes along these routes.

Implementation of changes to key connections through the City, particularly the reclassification of Bourke Street and Pearson St/Glenfield Road, should be prioritised. This corridor is integral to the outcomes envisaged in the Wagga Wagga Health and Knowledge Precinct and fundamental to the creation of this precinct as a functional area and place.

3. Local Strategic Planning Statement

The references to the Wagga Wagga LSPS 2021 need to be updated to reflect changes especially with regard to LSPS Themes and actions. Further consideration of the forecast development areas and key investment and employment precincts and the implications of this on transport networks and infrastructure will ensure complimentary outcomes. Timing and provision and capacity for growth across existing and new infrastructure is essential.

4. Freight and Logistics

The NSW Government continues to support and recognise the significant value and opportunity of the Wagga Special Activation Precinct which will build on and take advantage of Inland Rail. Wagga already is a major hub for freight and logistics operations and the Riverina Intermodal Freight and Logistics facility under construction will offer significant opportunities to grow and develop these markets for local, regional, national and international freight.

The draft Plan needs to be updated to reflect the research and planning recently completed for the Wagga SAP in relation freight and logistics networks, forecast demand and infrastructure required to support the growth and development of the SAP.

5. Inland Rail

The changes forecast from the Inland Rail project are imminent and this once in a lifetime infrastructure project will have long lasting benefits to the region. This also comes with additional impacts on local traffic and transport infrastructure and networks.

Wagga Wagga has a number of rail level crossings that will directly be impacted by the changes brought about by Inland Rail. The increased quantum of rail freight will result in increased frequency of train movements and significant increases in the length of these trains. This will reduce operability of these crossings, directly impacting local and through traffic on key routes due to delays.

The report does not consider these impacts in appropriate detail especially functionality of these crossings from a safety and functional role due to the demands of future freight movements. There is a real opportunity to work with Inland Rail to coordinate long term solutions during the planning and design of these initial stages of Inland Rail. This needs to be incorporated and recognised in the Draft Plan.

6. Heavy Vehicles

The report recognises the significant heavy vehicle movements across the City but does not provide sufficient detail or commitment to solutions and the timeframes for delivery of key network connections or infrastructure.

The provision of suitable facilities for managing heavy vehicle fatigue and support for changeover and interchange is noted but no clear direction or commitment. This is a significant issue for the City and the key national and regional routes that pass through Wagga Wagga. The identification and facilitation of heavy vehicle exchange facilities needs to be led by TNSW and commitments made to ensure safety of all road users and the freight industry. An ageing workforce and declining numbers in the industry are critical indicators that more needs to be done to support the industry and those employed in it.

Changing demand, efficiencies and improvements in heavy vehicle transportation will continue to see larger vehicles being used to move freight. Managing the safety of these vehicles and their drivers as well as the local community through which they currently travel is critical in the medium to longer term. This will only increase with the development and expansion of the Wagga SAP and Inland Rail.

The plan is silent on improvements to the Olympic/Sturt Highway roundabout for the freight industry. The road is already gazetted for A-doubles and B-Triples and with further demand and growth due to the RiFL and SAP the use of this type of Higher Productivity Vehicle will increase. Their ability to safely and efficiently get through this intersection is questionable – B-Doubles currently have to force their way out in peak traffic. Heavy vehicles manoeuvring through this roundabout are potentially at risk or placing other vehicles at risk especially during high traffic periods. The limited breaks in traffic and the changeup from stationary to moving into the roundabout for a heavy vehicle is pushing limits and safety on a frequent basis and further planning for upgrades and improvements to cater for heavy vehicles at this critical junction will be necessary.

The planned increase in heavy vehicles accessing the key north-south and east-west transport corridors due to the SAP and RiFL will require more overtaking/passing lanes on the Olympic and Sturt Highways. This should be explored as well as a separation of traffic by wider centre lines (a road safety initiative)

Investigation in the short term and establishment of a truck interchange facility and/or decoupling area for Higher Productivity Vehicles at Tarcutta (the half way point between Sydney & Melbourne on the Hume). There is currently a lot of interchanging of trailers at Tarcutta with loads coming down from Sydney and up from Melbourne being swapped over, thus getting freight either way on 8-10 hours whilst complying with fatigue management laws under the Heavy National Law. If B-triples are allowed on the Hume in the future, then if the Sturt between the Hume and Wagga is not opened up for B-Triple access, then the decoupling facility at least enables them to get to Tarcutta from Melbourne and Sydney – the ‘last mile’ issue then comes in.

7. Coordination and Collaboration across Major Precincts and Infrastructure

Wagga Wagga is a growing regional capital city that has seen major infrastructure investment (RIFL), critical infrastructure expansion and renewal (Hospital and Schools) and will be subject to further investment and creation of new infrastructure (SAP) to support the City, the Region, and the State. These projects have significant implications on transport infrastructure, networks, and movement.

To date the coordination and management of these impacts has been disconnected, adhoc and piecemeal. The draft Plan has the potential to provide direction and coordination about future planning, coordination and collaboration and should include this as a principal.

Across multiple NSW State Government projects there has been a distinct lack of commitment and appreciation for the impacts of major capital projects on local and regional networks. This includes the Health and Knowledge Precinct surrounding the Wagga Base Hospital, new Estella Public School and in the future the Special Activation Precinct. The investment and provision of this critical public infrastructure is appreciated and support by Council but the lack of appreciation and expectation that Council will manage and pay for infrastructure directly related to these projects creates conflict and unnecessary impacts on the community.

8. Airport Connectivity and Operations

The draft Plan recognises the significance and importance of aviation to the movement of passengers and freight and providing connectivity to the nation and international markets.

Opportunities to improve freight connections as well passenger accessibility to the airport from the City and the region are supported and should be promoted.

Improvements to airport infrastructure to enhance operational and functional services for passengers and freight need to be investigated and supported.

9. Public Transport

The improvements to public transport is applauded and supported however there is still room for ongoing improvement and support. A commitment to improved frequency and reliability is sought to increase ride share and use as well as accessibility for all our community.

Access to employment and services as the City grows will remain key drivers for uptake and support of public transport. This relies on frequency and reliability of services.

10. Road Safety

An ongoing issue for Council has been the reliance on traffic warrants on local roads for road safety improvements such as pedestrian crossings and refuges. TNSW representatives indicated the existing warrants were being reviewed and Council supports the finalisation of this review to enable and support improved road safety on our local roads.

11. Passenger and Commuter Rail

Rail connectivity of the City to regional and metropolitan areas through a faster rail network and service is another enhancement that needs to be supported and promoted more strongly in the draft Plan. The NSW Government has committed to faster rail services to major metropolitan areas such as Central Coast, the Illawarra and Canberra this should be expanded to include interstate connections along the Sydney – Canberra – Melbourne routes. Provision for services to major regional centres such as Wagga Wagga will enhance and promote opportunities for regional growth and decentralisation.

Connections across the region are supported and further trials and investigations on regional rail connections is supported. It is noted in the Draft Plan that daily connections to Canberra are supported and further opportunities are encouraged and supported.

12. Hub and Spoke Model

Wagga is the regional capital of Southern NSW and the City’s role in regional and national transport is reinforced with our key connections east–west and north-south. These key freight routes need to be supported and developed to improve efficiencies and safety of road users.

Consideration of regional and national freight movement through these networks and expansion of HML networks to and from the central hub, especially the SAP with RIFL, the Livestock Management Centre key destinations presently.

The safety of road users also needs to be considered with ongoing regional commuters relying on infrastructure to provide safe passage in all conditions and mixing with future freight traffic.

13. Northern Link / Alternative Route

The report includes multiple references to a northern link / alternative route a clearer definition that reflects the intention of this route / connection will make it easier for the community to understand and appreciate the outcomes being planned for.

The function of a new connection in the north needs to be clearly defined. This is referenced in the discussion based on the Wagga Highway Study and appears to support the diversion of heavy vehicles from Edward Street. A firmer commitment to the outcomes proposed and function of this planned investigation should be detailed in the draft Plan.

14. Future Planning for Alternative River Crossing

There are only 3 crossings of the Murrumbidgee River. Consideration needs to be given to a fourth high level flood proof crossing of the river to improve the resilience of the network against natural disasters and traffic accidents.

A bridge report prepared by Colin Knott back in 1993 looked at alternative crossing points including downstream of the Gobba Bridge (utilising McNickle Road), but there is also a narrowing of the flood plain near Pomingalarna across to Old Narrandera Road (only 2km wide) that could be another possibility.

15. Movement of Oversize/Overmass Vehicles

The ability of Oversize/Overmass (OSOM) vehicles to move through Wagga, in particular from East to West given the opportunity for heavy industry development at the SAP is restricted and extremely limited.

Currently vehicles are directed north of the City to Siding Springs Road. Historically the at-grade crossing at Bomen next to Bomen Station was used however this has been closed off with barriers and has been identified for permanent closure. Given the intentions and potential manufacturing operations that are envisaged for the SAP future demand and requirements for oversize / overmass movements need to be planned and catered for.

The Draft TNSW Transport Plan is intended to provide a long term strategy for transport and traffic management and planning for the City of Wagga Wagga. The draft Plan integrates with Councils Local Strategic Planning Statement and Community Strategic Plan to cater for growth and development of the city. There are a number of areas that Council have identified that require additional consideration as outlined in this report.

Conclusion

Wagga Wagga’s role as a major regional growth centre relies on our connectivity to the region, state, national and international markets. Ensuring we plan for suitable and necessary transport infrastructure, systems and services is critical for the City and our communities. The Draft Plan provides a strategic outlook for the City and region that TNSW and Council will rely on to guide future planning, it is therefore important that the Draft Plan has regard and addresses the key concerns and issues of our community.

It is recommended that Council support a submission to the Draft Plan based on the key issues and discussion provided in this report.

Financial Implications

The draft Transport Plan does not have any specific direct financial implications for Council however a failure to adequately plan for, provide and manage transport infrastructure and networks has wider potential implications for the city as a whole. It is important that Council continue to monitor and push for adequate planning and subsequent funding to manage growth and development in the City.

Policy and Legislation

Wagga Wagga Integrated Transport Strategy 2040

Local Strategic Planning Statement 2040

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

Risk Management Issues for Council

The planning, management and operation of transport networks and infrastructure across the City and region is critical to the future growth and development of the City and our communities. Transport NSW is the State Government agency with responsibility and oversight of these critical elements.

It is important that Council actively participates in and supports the development of the Wagga Wagga Transport Plan. This submission and ongoing engagement with TNSW in this regard will be critical to promote the City and region’s interests.

Internal / External Consultation

This report has been prepared in consultation with Councillors and utilises the community input and feedback that developed the Wagga Wagga Integrated Transport Strategy 2040 and Community Strategic Plan. Two workshops were held with Councillors to assist in the development of this report on 3 May and 7 June 2021.

The Draft Plan has been on public exhibition through Transport NSW and submissions will be considered by TNSW following the exhibition period.

Report submitted to the Ordinary Meeting of Council on Tuesday 15 June 2021

RP-7

RP-7 RENEWAL OF COMMUNITY, CULTURAL AND SPORTING LEASE AND LICENCES

Author: David Bolton

Director: Michael Keys

Summary:

This report provides for renewal of lease or licence agreements with sporting, cultural and community associations who occupy Council land and buildings.

Recommendation

That Council:

a delegate authority to the General Manager or their delegate to negotiate and executive renewal of the community, cultural or sporting association lease and licence agreements as detailed in the body of this report.

b authorise the affixing of Council’s common seal to all relevant documents as required.

Report

The Council has a portfolio of approximately 85 community, cultural and sporting association lease, and licence agreements. These agreements regulate the occupation of Council owned and controlled land and building assets.

During the 2021 calendar year, the agreements listed below will expire. Renewal is recommended upon similar terms and conditions to the current agreements.

It is recommended that Council agree to delegate authority to the General Manager or their delegate, to negotiate and execute renewal of these agreements based on the following standard conditions:

STANDARD CONDITIONS
Agreement duration	Up to five years unless another duration specified.
Fees	Rent and other occupation fees as per the Council’s Fees and Charges as at the date of commencement. (Currently the Council’s minimum community rent is $690 per annum including GST).
Fee increases	Rent and other occupation fees adjusted annually on the anniversary of commencement as per the Council’s Fees and Charges, or according to CPI if the Fees and Charges policy does not apply.
Public Liability Insurance	No less than $20 million with the Council of the City of Wagga Wagga listed as an interested party.
Occupation Costs	Tenant to meet costs associated with occupation of the premises including but not limited to water, gas, electricity, sewer, and waste disposal.
Maintenance Responsibilities	Tenant responsible for routine upkeep, servicing of equipment and day-to-day maintenance. The Council is responsible for works of a structural nature only (where Council buildings are occupied).
Preparation Fees	As per the Council’s adopted Revenue and Pricing Policy current as at the date of commencement of the renewed agreement. The current licence preparation fee is $225 including GST. Where leases are in place, legal fees incurred for agreement preparation are reimbursed by the tenant.

The agreements relate to Crown Land managed by Council and community land as set out in the following tables:

CROWN LAND
Note: All agreements over Crown Land require review by Council’s Native Title Manager in accordance with section 8.3 of the Crown Land Management Act 2016 (taking effect from 1 July 2018). Under the legislation, Council manages Crown Land as community land under the Local Government Act 1993 and is required to give public notice of a proposal to lease or licence of land. If objecting submissions are received in relation to any proposed agreement, a further report will be submitted to Council for consideration.
Organisation	Expiry Date	Property	Use
Wagga Wagga Polocrosse Club Incorporated	28 Feb 2021	1534 Old Narrandera Rd, Euberta Lot 218 DP 750863	Land and building for polocrosse club activities
Riding for the Disabled Associated (NSW) Incorporated	31 Dec 2021	Reserve 80693, Gregadoo Rd, Lake Albert Lot 7004 DP 1049750	Land only for community purposes

COMMUNITY LAND
Note: Under Section 47a of the Local Government Act 1993 Council is required to give public notice of a proposal to lease or licence of land classified as community land. If objecting submissions are received in relation to any proposed agreement, a further report will be submitted to Council for consideration.
Organisation	Expiry Date	Property	Use
Shaw Street Children’s Centre Inc.	30 Sep 2021	Shaw St, Wagga Wagga (6 Kent Cres) Lot 1 DP 241718	Land and building only for day-care centre

OPERATIONAL LAND

Organisation

Expiry Date

Property

Use

Uranquinty Neighbourhood Centre Management Committee

31 Jan 2021

Uranquinty Neighbourhood Centre, 80 Connorton St, Uranquinty.

Part Lot 2 DP 590564

Land and building for community centre

Financial Implications

As mentioned previously in this report, rent and other occupation fees are as per the Council’s adopted Revenue and Pricing Policy current as at the date of commencement of the renewed agreement (currently the Council’s minimum community rent is $690 per annum including GST for the 2020/21 financial year). The total rent received is included in Council’s annual operating income budget.

Policy and Legislation

Leasing and Licensing Policy 038

Crown Land Management Act 2016

Local Government Act 1993

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

Risk Management Issues for Council

Council has responsibility for the land identified in this report and the ongoing use of this land by specified community groups is important. Ensuring that agreements remain current and up to date is important with regard to insurance and responsibility for outgoings and maintenance.

Internal / External Consultation

Public notification of proposed agreements concerning Council community land and Crown Land managed under the Local Government Act 1993 is required as outlined below. Direct consultation with Native Title Interests and Aboriginal Land Claimants may also be required in the case of Crown Land.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Report submitted to the Ordinary Meeting of Council on Tuesday 15 June 2021

RP-8

RP-8 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE

Author: Scott Gray

General Manager: Peter Thompson

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

Recommendation

That Council receive and note the report.

Report

The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.

Councillors R Kendall and T Koschel requested detailed clarification from the Mayor and/or General Manager in relation to provisions for the agenda item Questions/Business with Notice, in particular what is allowed in regard to Councillors making statements during this part of the Council meeting. Councillor Koschel suggested a councillor workshop in relation to this item.

The agenda for each Ordinary Meeting of Wagga City Council includes an item “Questions/Business with Notice”. This item is not specifically underpinned by any provision and is included in the agenda to provide an efficient and simple avenue for Councillors to request an answer to a question about the operations or performance of Council. Where possible, the question will be answered orally at the meeting. More commonly, the question is taken on notice and the answer provided in a report to a subsequent meeting of the Council. The basis for this agenda item is the right of Councillors to ask questions on notice which is provided in section 3 of the Code of Meeting Practice. Many Councils do not provide this avenue for raising questions and rely solely on the Notice of Motion process to bring these questions onto the agenda.

The agenda item “Questions/Business with Notice” does not provide an opportunity for Councillors to make general statements about any matter. There is no provision in either the Model Code of Meeting Practice or the Wagga Wagga City Council Code of Meeting Practice for the Ordinary Meeting authorising Councillors to make statements.

The practice at meetings of Wagga City Council is that Councillors do, on occasion, make statements during this agenda item. These statements are typically acknowledgements of the work of people in the Council area or a community event or similar. Strictly speaking these statements are out of order. Typically the Chairperson does not make such a ruling and no point of order is raised by Councillors. If a point of order is raised however, the only option available to the chair is to rule the statement out of order.

Councillor D Hayes requested that Council consider installing additional bins around the hospital precinct following concerns raised by residents of the area of dumped rubbish.

It has been observed that new outdoor dining and gathering areas have been installed on the campus with little or no bins installed. Council has contacted the Chief Executive of Murrumbidgee Local Health District (MLHD) requesting if any additional bins will be installed around the campus before considering bins in the streets around the hospital. Officers will keep the Council informed of the MLHD response and determination of this request via the Councillor Bulletin.

Councillor D Hayes requested that Council consider installing additional seating or a potential bus shelter outside the Wagga Wagga Marketplace on Baylis Street.

An additional bench seat has been installed adjacent to the ‘Grilled’ outdoor dining area.

Councillor D Hayes requested that Council investigate the installation of ‘cats eyes’ reflectors on the road between Junee and Bomen.

Currently there is adhoc sections of ‘cats eyes’ on Byrnes Road within both Council areas with their installation needing renewal to be effective. Councils traffic officers have determined that the traffic numbers and climatic conditions (fog) warrant the installation of Reflective Raised Pavement Markers (RRPM’s) on Byrnes Road. Junee Shire Council has given in principle support to continue installation of new RRPM’s to Junee pending costs. Quotations are now being sort for the installation of RRPM’s on Byrnes Road. Officers will keep the Council updated on the progress of this item via the Councillor Bulletin.

Councillor P Funnell requested further clarification on responses provided in the resolution register in relation to Notice of Motion - Activation of CBD through residential accommodation - clarification on City Centre Masterplan

As agreed on the night, issues referenced will be covered off in the CBD Masterplan.

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

Risk Management Issues for Council

N/A

Internal / External Consultation