Agenda
and
Business Paper
To be held on
Monday 9
August 2021
at 6.00pm
Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au
wagga.nsw.gov.au
Agenda
and
Business Paper
To be held on
Monday 9
August 2021
at 6.00pm
Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au
wagga.nsw.gov.au
NOTICE OF MEETING
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 9 August 2021 at 6.00pm.
Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
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Mayor Councillor Greg Conkey OAM |
Deputy Mayor Councillor Dallas Tout |
Councillor Yvonne Braid |
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QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Reports submitted to the Ordinary Meeting of Council to be held on Monday 9 August 2021.
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Monday 9 August 2021
CLAUSE PRECIS PAGE
PRAYER 2
ACKNOWLEDGEMENT OF COUNTRY 2
APOLOGIES 2
Confirmation of Minutes
CM-1 Ordinary Council Meeting - 26 July 2021 2
DECLARATIONS OF INTEREST 2
Reports from Staff
RP-1 RESPONSE TO NOTICE OF MOTION - SPORTSGROUND NAMING SIGNAGE 3
RP-2 Response to NOTICE OF MOTION - Upgrade and Maintenance of Paddy Osborne Park Tarcutta 6
RP-3 SOUTHERN REGIONAL PLANNING PANEL REPRESENTATION 9
RP-4 RIVERINA WATER COUNTY COUNCIL - APPOINTMENT OF COUNCILLOR 11
RP-5 COUNCIL MEETING DATES - 2021 - 2022 14
RP-6 POLICY REVIEW - RESCISSION 18
RP-7 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE 52
Committee Minutes
M-1 RIVERINA REGIONAL LIBRARY ADVISORY COMMITTEE EXTRAORDINARY MEETING - 22 JULY 2021 56
M-2 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 8 JUNE 2021 & 6 JULY 2021 65
QUESTIONS/BUSINESS WITH NOTICE 72
PRAYER
CM-1 Ordinary Council Meeting - 26 July 2021
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That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 July 2021 be confirmed as a true and accurate record. |
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1⇩. |
Minutes - Ordinary Council Meeting - 26 July 2021 |
73 |
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Report submitted to the Ordinary Meeting of Council on Monday 9 August 2021 |
RP-1 |
RP-1 RESPONSE TO NOTICE OF MOTION - SPORTSGROUND NAMING SIGNAGE
Author: Peter Cook
Director: Michael Keys
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Summary: |
This report is a response to a notice of motion regarding signage at sports grounds. |
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That Council receive and note the report. |
Report
At the ordinary meeting held 12 October 2020 Council considered a notice of motion in relation to sports ground naming signage. At this meeting Council resolved the following:
That Council receive a report reviewing existing sports ground naming signage and identifying ways to improve recognition of the history of the names.
Council currently has a variety of signage styles at sports grounds in the city. Many of the current signs provide very little recognition of the historical significance of the names of the venues.
More recently as signs have been replaced there has been some historical context added to signs. Examples of this are the signs at Bolton Park recognising Geoff Lawson, Mark Taylor and Michael Slater Ovals (example shown below).
Consultation with Council’s Communications and Engagement team has determined that a better way of recognising the history of venue names would be to provide an interpretive sign separate from the way finding sign containing the venue name. This would allow the interpretive sign to be positioned where it would be seen by more people in attendance at the venue. An example of how the sign may look is provided below:
It is proposed that this would occur as venue wayfinding signs are replaced as part of Council’s assets renewal program. It is estimated that the additional cost of the interpretive signs would be approximately $1,000 per sign and that these would be funded from Council’s existing asset renewal budgets.
Financial Implications
It is estimated that the additional cost of the interpretive signs would be approximately $1,000 per sign and that these would be funded from Council’s existing asset renewal budgets.
Policy and Legislation
Parks Naming Policy
Link to Strategic Plan
Safe and Healthy Community
Objective: We promote a healthy lifestyle
Outcome: We promote participation across a variety of sports and recreation
Risk Management Issues for Council
No specific issues identified
Internal / External Consultation
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Report submitted to the Ordinary Meeting of Council on Monday 9 August 2021 |
RP-2 |
RP-2 Response to NOTICE OF MOTION - Upgrade and Maintenance of Paddy Osborne Park Tarcutta
Author: Ben Creighton
Director: Michael Keys
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Summary: |
This report provides information on the cost and options for the renewal of assets within Paddy Osborne Park in Tarcutta. |
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That Council receive and note the report. |
Report
At the ordinary meeting held 30 April 2021 a Notice of Motion regarding Council assets in Paddy Osborne Park, Tarcutta was considered. Council resolved:
That Council receive a report as soon as possible outlining an upgrade and increased maintenance schedule including costing for Paddy Osborne Park in Tarcutta.
The report is to include but limited to the following:
a BBQ area being changed to push button, not coin operated
b BBQ area maintenance schedule changed to stop blockages
c Upgrade of information hut for community events
d Addition of outdoor exercise equipment
In response to this resolution staff have undertaken several investigations regarding Paddy Osborne Park and have held discussions with members of the Tarcutta Progress Association. An outcome on each of the identified assets is provided below:
a) BBQ Area being changed to push button, not coin operated
Council has been upgrading all coin operated BBQ’s to push button BBQ’s over time. A new BBQ has been purchased at a cost of $2,800 utilising an existing 2020/21 asset renewal budget for this location. The cost to install the unit is estimated to be $1,500 and will also be funded from an existing 2021/22 asset renewal budget. It is expected that installation will occur during August 2021.
b) BBQ area maintenance schedule changed to stop blockages
It is proposed to add this BBQ to Council BBQ cleaning contract at an estimated annual cost of $3,432 (excluding GST). This cost will be funded from the existing Tarcutta parks operational budget.
c) Upgrade of information hut for community events
Quotes have been sought to upgrade the community events information hut. The cost of the upgrade is estimated to be $5,800. This would include installing new panels on the existing structure and renewal of the surrounding paved area.
This is not currently funded but could be the subject of a future grant application.
d) Addition of outdoor exercise equipment
The cost of implementing outdoor exercise equipment would depend on the number of pieces of equipment installed. As an example, the four pieces installed at the central park in Gobbagombalin cost $35,000. This was made up of $29,000 in equipment and installation costs and $6,000 in the crushed granite and concrete surrounds.
This is not funded but could be the subject of a future grant application.
In addition to these items staff have been working with the progress association on the planning of a bike pump track for this park. It is proposed that Council staff support the Tarcutta Progress Association who will apply for grant funding for the implementation of the pump track.
Financial Implications
The total cost to Council of implementing the BBQ replacement will be $4,300. This is to be funded from existing asset renewal budgets.
The proposed cost of adding the BBQ to the cleaning schedule is $3,432 annually. It is proposed that this will be funded from the existing Tarcutta parks budget.
The remaining works including the renewal of the information hut and the installation of outdoor exercise equipment is estimated to be $40,800. These items are currently unfunded. It is proposed that staff will identify and seek grant funding for these items in the future.
Policy and Legislation
Recreation Open Space and Community Strategy and Action Plans 2040
Parks Assets Management Plan
Link to Strategic Plan
Community Place and Identity
Objective: We have opportunities to connect with others
Outcome: We activate our community spaces to promote connectedness
Risk Management Issues for Council
The risks associated with implementing these projects relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of Council’s project management and contractor performance management systems.
Internal / External Consultation
Internal consultation has been undertaken with the Park Operations, Buildings and City Strategy divisions.
External Consultation has been undertaken with the Tarcutta Progress Association.
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Report submitted to the Ordinary Meeting of Council on Monday 9 August 2021 |
RP-3 |
RP-3 SOUTHERN REGIONAL PLANNING PANEL REPRESENTATION
Author: Scott Gray
General Manager: Peter Thompson
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Summary: |
The Council elections have been deferred until 4 December 2021. As a result, Council will need to extend the term of appointment for the Wagga Wagga City Council nominated members of the Southern Regional Planning Panel (SRPP). |
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That Council extend the term of its current Councillor representatives on the Southern Regional Planning Panel as outlined below: a Councillor Dan Hayes (permanent member) expires 4 December 2021 b Councillor Dallas Tout (alternate member) expires 4 December 2021 c Councillor Vanessa Keenan (alternate member) expires 4 December 2021 |
Report
Background
The NSW Local Government elections have been postponed until 4 December 2021. The term of the current Councillor representatives on the Southern Regional Planning Panel (SRPP) was aligned to the current term of Council, and the anticipated election date of 4 September 2021. As a result of the further extension to the current term of Council, it is proposed to extend the term of the current members.
Southern Regional Planning Panel meetings are arranged on an ‘as needs’ basis. Therefore, it is not certain as to how many meetings there will be before the end of this term of Council.
Below are Council’s currently appointed representatives on the SRPP and their current status:
Councillor Dan Hayes (permanent member) expires 30 September 2021
Councillor Dallas Tout (alternate member) expires 30 September 2021
Councillor Vanessa Keenan (alternate member) expires 30 September 2021
Councillor Greg Conkey (alternate member) expired 3 June 2021
At the 10 May 2021 Council Meeting
Council resolved to endorse attendance by alternate Councillor representatives
for the Southern Regional Planning Panel for the remainder of this term.
Membership and Eligibility
Terms of appointment for Planning Panel members, both State and council, must not exceed three years. Members are eligible for re-appointment. The Mayor was appointed on 28 May 2018 and, therefore, has held membership for the three year term. Extending the one other permanent member, and two alternate members, will not exceed the three year membership period limit.
Each Planning Panel consists of five members, with three of the members, including the chair, appointed by the Minister (State members) and two members nominated by the relevant council (council members).
Property developers and real estate agents are not eligible to be members of a Planning Panel.
Two council members are appointed by each council. At least one council member must have expertise in one or more of the following areas: planning, architecture, heritage, the environment, urban design, land economics, traffic and transport, law, engineering or tourism.
Financial Implications
N/A
Policy and Legislation
Environmental Planning and Assessment Act – Schedule 2
NSW Government Sydney & Regional Planning Panels Operational Procedures January 2020
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
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Report submitted to the Ordinary Meeting of Council on Monday 9 August 2021 |
RP-4 |
RP-4 RIVERINA WATER COUNTY COUNCIL - APPOINTMENT OF COUNCILLOR
Author: Ingrid Hensley
General Manager: Peter Thompson
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Summary: |
Councillor Paul Funnell has tendered his resignation from Council, as outlined in the report leaving a vacancy for a Councillor representative for each of the Committees identified in the Report. |
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That Council: a receive and note Councillor Paul Funnell’s resignation from Council and Riverina Water County Council b conduct an election of one Councillor to the board of Riverina Water County Council as a replacement for Councillor P Funnell b note that in accordance with the Local Government (General) Regulations 2005, the General Manager is the Returning Officer for the election of a member to Riverina Water County Council c note that in the event of there being more than one candidate for the Riverina Water County Council, an election will be held in accordance with Clause 396 (Schedule 9) of the Local Government (General) Regulation 2005, and that such election is to be determined by preferential ballot |
Report
Councillor P Funnell tendered his resignation from Council on 2 July 2021 under Section 234 of the Local Government Act 1993 (NSW) (the Act), which has led to his resignation from Riverina Water County Council on 2 July 2021, effective immediately. Accordingly, it is now appropriate to elect a replacement Councillor to the board of Riverina Water County Council.
Riverina Water County Council has two remaining meetings scheduled for this term of Council, on Tuesday, 24 August 2021 and Wednesday 27 October 2021
In the event there is more than one nominee then election is to be by preferential voting. This is a remunerated position, directly from Riverina Water County Council.
At its meeting held 26 September 2016 Council resolved membership to Riverina Water County Council as Councillors G Conkey OAM, Y Braid, P Funnell, V Keenan and T Koschel.
In accordance with the provisions of Section 390 of the Act, Council is to elect five (5) Councillors to be members of the Riverina Water County Council for a period of approximately four years, (from September 2016 to the date of the next general Local Government election to be held in September 2021), with such election to be conducted in accordance with Schedule 9 of the Local Government (General) Regulation 2005.
Schedule 9 of the Regulation states (in part):
1 When elections to be held
(1) The first ordinary election of members of a county council is to be held within 2 months of its establishment.
(2) Subsequent ordinary elections are to be held within 2 months after each ordinary election of Councillors under Part 4 of Chapter 10 of the Act (Local Government Act 1993).
(3) A by-election to fill an office vacated by a member is to be held within 2 months after the occurrence of the vacancy.
4 Returning officer
The General Manager of the constituent council (or a person appointed by that General Manager) is the returning officer.
5 Nomination
(1) A Councillor of the constituent council may be nominated for election as a member of the county council.
(2) The nomination:
(a) may be made without notice by any Councillor of the council
(b) is to be in writing delivered or sent to the returning officer prior to the council meeting at which the election is to be held
(c) is not valid unless the nominee has indicated consent to the nomination in writing
(3) The returning officer is to announce the names of the nominees at a council meeting.
6 Election
(1) If the number of candidates nominated is not more than the number of vacancies to be filled, those candidates are to be declared elected.
(2) If there are more candidates nominated than the number to be elected, an election is to be determined by preferential ballot. The ballot is to be conducted by the preparation, marking and counting of ballot-papers in the presence of the council.
7 Ballot-papers and voting
(1) The ballot-papers are to contain the names of all the candidates. The Councillors are to mark their votes by placing the figures 1, 2 and so on against the various names so as to indicate the order of their preference for at least the number of candidates to be elected.
(2) The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 of this Regulation as if it were a ballot-paper referred to in that clause.
(3) An informal ballot-paper is to be rejected at the scrutiny of votes.
8 Count
The votes are to be counted in accordance with Schedule 4 (clause 351) of this Regulation.
NOTE: The count is to be conducted under the optional preferential system. Details of the method of counting are contained as an attachment.
9 Result
The result of the election (including the names of the candidates elected as members) is:
(a) to be declared to the Councillors by the returning officer at the council meeting where the election is held
(b) to be delivered or sent to the General Manager of the county council and the Director-General
Financial Implications
N/A
Policy and Legislation
N/A
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
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Report submitted to the Ordinary Meeting of Council on Monday 9 August 2021 |
RP-5 |
RP-5 COUNCIL MEETING DATES - 2021 - 2022
Author: Nicole Johnson
General Manager: Peter Thompson
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Summary: |
Council is required under Section 365 of the Local Government Act 1993 (NSW) to meet Council is required to meet at least 10 times per year (financial year), each time in a different month. This report provides a schedule for the continuation of two monthly meetings according to the adopted position of Council. |
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That Council endorse the schedule of Ordinary Council meetings for the period September 2021 to December 2022 as outlined in the report. |
Report
Due to COVID-19 the Minister for Local Government NSW has postponed the NSW Local Government elections for a period of 3 months, to 4 December 2021. Council, at the 26 October 2020 Council Meeting adopted Council meeting dates for 2021, however due to the postponed election Council are required to further change meeting dates for the remainder of 2021 and schedule meetings for 2022.
This report also provides a schedule of meeting dates for January 2022 to December 2022. In accordance with established practice, Council Meetings are generally scheduled for the second and fourth Monday of each month, with further consideration in relation to meeting frequency and days of meeting to be undertaken by the newly elected Council following the 2021 NSW Local Government Election.
The reason it is proposed that the 2022 schedule of Ordinary Meetings of Council be considered by the current elected representatives is considered separately below, and which recommendation is with the understanding that the meetings structure, frequency and dates is still open to consideration by the newly elected Council, when they meet in 2022.
Outlined below are the proposed Ordinary Council Meeting dates for the period September 2021 to December 2022, based on the second and fourth Monday of the month, with a number of exceptions as noted below:
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Date |
Meeting |
Time |
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Monday, 27 September 2021 |
Ordinary Council Meeting |
6:00pm |
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Monday, 11 October 2021 |
Ordinary Council Meeting |
6:00pm |
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Monday, 25 October 2021 |
Ordinary Council Meeting |
6:00pm |
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Monday, 8 November 2021 |
Ordinary Council Meeting |
6:00pm |
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Monday, 29 November 2021 |
Ordinary Council Meeting |
6:00pm |
Date |
Meeting |
Time |
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Monday, 10 January 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 31 January 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 14 February 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 28 February 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 14 March 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 28 March 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 11 April 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 2 May 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 23 May 2022 |
Ordinary Council Meeting |
6:00pm |
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Tuesday, 14 June 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 27 June 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 11 July 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 25 July 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 8 August 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 22 August 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 12 September 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 26 September 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 10 October 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 24 October 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 14 November 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 28 November 2022 |
Ordinary Council Meeting |
6:00pm |
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Monday, 12 December 2022 |
Ordinary Council Meeting |
6:00pm |
‘Caretaker period’ in accordance with Clause 393B of the Local Government Act 1993
Meetings during this period may be subject to change
Newly elected Council - Meeting dates following the NSW Local Government Election
Meetings during this period may be subject to change
Key dates to note are:
· Changes to the 2021 Council meeting schedule (adopted at the Ordinary Meeting of Council held on 22 November 2020):
- Reschedule 22 November 2021 Ordinary Meeting of Council meeting to 29 November 2021 to allow decisions to be made by Council as close the end of term as possible, which will shorten the length of time between the last meeting of the current term of Council and the newly elected Council.
- Cancel the 13 December 2021 Ordinary Meeting of Council due to the postponed local government election until 4 December 2021 with the declaration of polls not scheduled until 21 – 23 December 2021.
· Caretaker period commences on 5 November 2021.
· Declaration of the polls will commence from 21 December 2021. Section 290 1(a), Local Government Act 1993, states the election of the mayor by the councillors is to be held, if it is the first election after an ordinary election of councillors, within three weeks after the ordinary election.
Therefore, given the Christmas / New Year break the first meeting of the new Council will be held on 10 January 2022 to ensure compliance with the Act in electing the Mayor and Deputy Mayor within the prescribed period. Council offices re-open on Tuesday, 4 January 2021, so this is the first available Monday after the shutdown period, and will also accommodate commencement of the induction program, distribution of ICT equipment and distribution of the business paper on Wednesday, 5 January 2021.
· One meeting is proposed for April 2021 to accommodate the Easter and Anzac Day breaks.
· Monday, 13 June 2022 is the Queen’s Birthday public holiday with the meeting proposed for Tuesday, 14 June 2022.
· One meeting is proposed for December 2022 to accommodate the Christmas break.
· Commencement time for Council Meetings is generally 6.00pm.
· Four dates (highlighted in italics) fall in NSW School holidays.
Meeting dates for 2022 following NSW Local Government Elections 2021
Dates for Ordinary Meetings of Council have been included up to and including December 2022. The reason for this is that having meeting dates adopted now gives certainty but still provides the ability for the newly elected Council to alter them (considered further below).
The new term of Council may wish to adopt a different meeting structure, and which may include a change in the frequency and/or day of meetings. However, to give the new Council time to consider the options and develop an approach, this Report includes meetings following the Election, which can be changed if a decision is able to be made earlier.
This is consistent with the approach following the 2016 Elections, whereby a Report was presented in October 2016, December 2016 and January 2017 – considering the committees structure and council meeting cycle.
In addition to the schedule of meetings set out above, the Local Government Act 1993 (NSW) and Council’s adopted Code of Meeting Practice provides the ability for Extraordinary Meetings of Council in accordance with prescribed provisions.
The recommendation makes provision for the General Manager, in consultation with the Mayor, to make a decision on the change of a date and/or time for a Council meeting. This will enable, where appropriate, changes to be made in a timely manner without the requirement for a report to Council.
Financial Implications
N/A
Policy and Legislation
In accordance with Chapter 12, Part 2, Section 365 of the Local Government Act 1993 (NSW), the Council is required to meet at least 10 times per year (financial year), each time in a different month.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We plan long term
Risk Management Issues for Council
N/A
Internal / External Consultation
Executive Team
Community engagement was not undertaken
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Report submitted to the Ordinary Meeting of Council on Monday 9 August 2021 |
RP-6 |
RP-6 POLICY REVIEW - RESCISSION
Author: Nicole Johnson
General Manager: Peter Thompson
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Summary: |
In preparation for the new term of Council, a comprehensive review of Council’s policies is being undertaken to ensure that all policies are appropriate to the current strategic, operational and legislative environment in which Council operates. As a result, a number of policies have been identified for rescission. |
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That Council rescind the following policies: · POL 009 - Smoke Free Outdoor Areas Policy · POL 077 - Use of Plant and Equipment Policy · POL 002 – Restricted Vehicle Access Management Policy |
Report
The Policies of Council express the overarching intent of Council on matters of broad significance and provide guidance for the management of those matters. These policies have a range of instigation and review mechanisms including legislative compliance, Office of Local Government directives, local requirements and good practice in the various disciplines within which Council operates. Council currently has in excess of 80 policies covering a diverse range of areas.
Council staff are undertaking an extensive and thorough review of Council policies to ensure they:
· are consistent with Council’s strategic objectives, legislation and other influences e.g. Office of Local Government directives
· seek to represent the views of Council and the community
· clearly state intended outcomes
· can be effectively implemented and administered
At this stage of the review process, three policies have been identified by the respective policy owners for rescission. The policies to be rescinded, together with the reasons for their proposed rescission, are outlined below:
POL 009 – Smoke Free Outdoor Areas Policy
The Smoke Free Outdoor Areas Policy has been reviewed taking into account Council’s obligations and compliance with the Smoke-free Environment Act 2000. The scope of the Policy can be adequately regulated through the Smoke-free Environment Act and is therefore no longer required.
In applying the Act, Council Officers will provide consistency in the areas being regulated as smoke free.
POL 077 – Use of Plant and Equipment Policy
The Use of Plant and Equipment Policy has been reviewed considering Council’s current practices and procedures. Given the procedural nature of the policy, it is recommended that the Use of Plant and Equipment Policy be rescinded and replaced with a Standard Operating Procedure.
POL 002 – Restricted Vehicle Access Management Policy
The Restricted Vehicle Access Management Policy has been reviewed taking into account Council’s obligations and compliance with the National Heavy Vehicle Regulator (NHVR). The scope of the Policy can be adequately regulated through the NHVR and is therefore no longer required.
Financial Implications
N/A
Policy and Legislation
Council policies are essential to ensure transparent legal, fair and consistent decision-making across the Council. They support Council in achieving its corporate objectives and provide a critical guide for staff, Councillors and other stakeholders. In the absence of effective policies there is a greater risk of inconsistency, confusion and inefficiency.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
Assessment of each policy was undertaken to ensure that with the rescission of each policy, requirements such as legislation and operating standards are being applied where applicable.
Internal / External Consultation
· Policy stakeholders
· Council Staff and Directors
· General Manager
· Audit, Risk and Improvement Committee as applicable
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1⇩. |
Smoke-Free-Outdoor-Areas-Policy - POL 009 |
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2⇩. |
Use of Plant and Equipment Policy - POL 077 |
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3⇩. |
Restricted Vehicle Access Management Policy - POL 002 |
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Report submitted to the Ordinary Meeting of Council on Monday 9 August 2021 |
RP-9 |
RP-9 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE
Author: Scott Gray
General Manager: Peter Thompson
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Summary: |
This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings. |
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That Council receive and note the report. |
Report
The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.
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Councillor K Pascoe requested that Council inspect the footpath and access along Lansdowne Avenue from Plumpton Road towards Lakeside Drive and investigate the possibility of the installation of an invert to allow access for all users to the Lake Albert Pathway. In addition to the above question Councillor D Hayes requested an update on Council’s plan for pathways to Lake Albert. |
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Council Officers will arrange for the construction of an invert in this location.
Currently the additional pathways from surrounding streets to the Lake Albert shared path are unfunded. Council Officers are currently investigating potential grant funding opportunities. |
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Councillor K Pascoe requested that Council inspect Byrnes Road especially near the old wool scouring plant and provide an update on the deteriorating condition and possible maintenance of the road.
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Extensive damage has occurred to the wearing course on Byrnes Road. Council has undertaken patching of potholes near the old wool scouring plant and will continue to patch potholes along the road with its jet patcher units. Council made application to the Fixing Country Roads program on 31 May 2021 to upgrade a 750m section of Byrnes Road near the old wool scouring plant to HML standards as part of the next stage of the Bomen Enabling Roads Project. Further sections of Byrnes Road to Junee will also be considered for Fixing Local Roads funding in the future. |
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Councillor T Koschel requested that Council inspect the condition of the roads in the area of Muttama Parade and Pine Gully Road and provide an update and advice in relation to possible maintenance of these roads.
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Council Officers have inspected and filled potholes along Pine Gully Road, in particular at intersections along Pine Gully Road where widening has occurred to create turning lanes. The intersection of Pine Gully and Old Narrandera Road has been temporarily stabilised and sealed, pending the proposed upgrade works along Old Narrandera Road programmed for this financial year. Council will continue to maintain the Muttama, Cootamundra & Estella Road intersections until roads in adjoining subdivisions are constructed to connect to these intersections, at which time they will be upgraded as required. |
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Councillor T Koschel requested that Council investigate and provide advice in relation to flooding issues in the area of Main Street and Gregadoo Road, particularly in relation to increased development in the area and recent rain events.
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The Wagga Wagga Major Overland Flow Flood Study (MOFFS) shows that the area in the vicinity of the intersection of Gregadoo Road and Main Street is subject to overland stormwater water flows for all events modelled. Flows in the order of 150-300mm could be expected for the 1 in 100 year event. The new developments in the area are made aware of the overland flow issues via the section 88B (10) instruments which requires users to be build 500mm above the 1% flood event. |
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Tongaboo Lane is behind the Leisure Company located in Peter Street between Tompson and Forsyth Street. The western side of Tongaboo Lane in this block is ‘Loading Zone 6am-6pm’ whilst the eastern side is ‘No Stopping’ to ensure free flow for traffic as the lane is approximately 5.5m wide. There is no dedicated walkway. Normal traffic rules apply. Council Officers inspected the site and consulted with a representative from the Leisure Centre. There was a skip bin truck that momentarily blocked the lane whilst debris was being removed from the construction site. Minor interruptions may continue to occur whilst the development of the site is under construction. There are no on-going concerns. |
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Councillor R Kendall requested that Council where possible allocate additional resources to conduct necessary road repairs due to the impact of ongoing wet weather conditions, including identification and repair to high risk areas. Should this request be subject to budget implications that Council receive a report to consider funding options. |
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Councils is approaching local road maintenance contractors for the provision of additional pot-hole patching and pavement repair equipment to assist with responding to the increased pavement defects resulting from the ongoing inclement weather. |
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Councillor D Hayes requested information on what grants have Council applied for previously to upgrade Jubilee Park Athletics Track and facilities? What grants are currently available to apply for and will Council be applying, if not, why not? |
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Council has previously applied for funding under the NSW Governments Regional Sports Infrastructure Fund but was unsuccessful in receiving funding.
The NSW Government recently announced two funding programs which may be suitable for applications to be made for the Athletics facility. They are:
· Multi-Sport Community Facility Fund · Centre of Excellence Fund
Council Officers are currently waiting for the detailed funding guidelines to be released to determine the suitability of the funding programs for this project. |
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Councillor D Hayes requested further advice on if Council have been advised of the timeframes for the replacement of suspension lighting by Essential Energy including the crossing at Bourke Street.
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Council has not been advised of a timeframe for the replacement of suspension lighting in Bourke Street. Essential Energy have been replacing the bulbs in the suspension lights and are undertaking an audit of the street lights at each marked pedestrian crossing across the City. |
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This road crossing is not intended to be lit under the Active Travel Plan. Under road crossings on Kooringal Road and Copland Street adjacent to Marshalls Creek are included as a part of the active travel plan to increase cycling and pedestrian safety. |
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Councillor D Hayes requested advice on the timeframe for repairs and maintenance of the Forest Hill Tennis Courts.
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The majority of the works required to be undertaken to allow the Forest Hill Tennis Courts to be open for community use have been completed. This included the demolition of the old clubhouse, toilets and storage, the upgrade of the electrical and lighting controls. The commissioning of the remote bookings software and court maintenance is expected to be completed prior to October to allow the courts to be opened for community use. |
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Councillor D Hayes requested feedback on options to reduce speed along Dunn’s Avenue in Forest Hill.
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Council will install traffic classifiers on Dunns Avenue to gather data and undertake an analysis of traffic flows on Dunns Avenue. This information will be provided to Council via the Councillor Bulletin along with a recommendation from the analysis. |
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Director of Regional Activation, Mr M Keys, took a question on notice to provide feedback to Council in regard to river safety in particular:
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Oasis Aquatic Centre staff have completed the Royal Life Cultural Competence Training. This training aims to assist staff deliver a consistent and modern approach to cultural engagement. As a result of this program the Oasis Aquatic Centre is recognised as a Culturally Qualified Centre.
The Oasis Aquatic Centre has undertaken a number of programs with the Multi-Cultural Council including targeted learn-to-swim programs.
The remote supervision signage at Wagga Beach contains a multi-lingual warning message.
Staff are working with Royal Life Saving to provide multi-lingual resources on the Council water safety web page that can be accessed via the QR codes on the Wagga Beach remote supervision signage. |
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
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Report submitted to the Ordinary Meeting of Council on Monday 9 August 2021 |
M-1 |
M-1 RIVERINA REGIONAL LIBRARY ADVISORY COMMITTEE EXTRAORDINARY MEETING - 22 JULY 2021
Author: Robert Knight
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Summary: |
The Riverina Regional Library Advisory Committee (RRL) extraordinary meeting was held on 22 July 2021. Minutes of the meeting are attached. |
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That Council receive and endorse the minutes of the RRL Advisory Committee Extraordinary Meeting held on 22 July 2021. |
Report
The RRL operates under two primary pieces of legislation – the Local Government Act 1993 and the Library Act 1939.
WWCC undertakes the role of ‘Executive Council’ under the current RRL Deed of Agreement, and the RRL operates under the policies of the Executive Council in order to comply with the requirements of the Local Government Act. An advisory committee, known as the RRL Advisory Committee, provides advice and recommendations to the Executive Council on matters pertaining to RRL.
The RRL Advisory Committee extraordinary meeting was held on 22 July 2021. Minutes of the meeting are attached.
Financial Implications
N/A
Policy and Legislation
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
Risk management in all functions forms part of the RRL business model as outlined in the RRL Management Plan 2021/22. No specific issues identified.
Internal / External Consultation
Internal and external consultation has been undertaken with RRL Member Councils and Branch Library Managers.
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1⇩. |
RRL Advisory Committee Extraordinary Meeting Minutes - 22 July 2021 |
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Report submitted to the Ordinary Meeting of Council on Monday 9 August 2021 |
M-2 |
M-2 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 8 JUNE 2021 & 6 JULY 2021
Author: Olivia Jones
Director: Warren Faulkner
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Summary: |
The Floodplain Risk Management Advisory Committee met on 8 June 2021 and 6 July 2021. |
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That Council receive and note the minutes of the Floodplain Risk Management Advisory Committee meeting held on 8 June 2021 and 6 July 2021. |
Report
The Floodplain Risk Management Advisory Committee met on 8 June 2021 and 6 July 2021 and the minutes from these meetings are attached for Councillors’ reference.
Financial Implications
N/A
Policy and Legislation
N/A
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
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1⇩. |
FRMAC Minutes - 8 June 2021 |
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2⇩. |
FRMAC Minutes - 6 July 2021 |
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Reports submitted to the Ordinary Meeting of Council to be held on Monday 9 August 2021.
QUESTIONS/BUSINESS WITH NOTICE
