Agenda
and
Business Paper
To be held on
Monday 21
March 2022
at 6:00pm
Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au
wagga.nsw.gov.au
NOTICE OF MEETING
The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.
In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
Mayor Councillor Dallas Tout
|
Deputy Mayor Councillor Jenny McKinnon |
Councillor Georgie Davies |
Councillor Richard Foley |
Councillor Dan Hayes |
Councillor Michael Henderson |
Councillor Rod Kendall |
Councillor Tim Koschel |
Councillor Amelia Parkins |
|
|
|
QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
|
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Monday 21 March 2022
CLAUSE PRECIS PAGE
PRAYER 6
ACKNOWLEDGEMENT OF COUNTRY 6
APOLOGIES 6
Confirmation of Minutes
CM-1 ORDINARY COUNCIL MEETING - 7 MARCH 2022 6
DECLARATIONS OF INTEREST 6
Reports from Staff
RP-1 DA22/0002 - USE OF EXISTING BUILDING AND ASSOCIATED RETAINING WALLS AND EARTHWORKS AS A DWELLING, LOT 10 DP1040326, 49 ATHERTON CRESCENT, TATTON 7
RP-2 PLANNING PROPOSAL - LEP21/0004 - 46 CLEEK STREET, CURRAWARNA - REDUCE MINIMUM LOT SIZE 11
RP-3 PLANNING PROPOSAL - LEP21/0005 - 77 GURWOOD STREET - ADDITIONAL PERMITTED USE 17
RP-4 BOMEN INDUSTRIAL LAND SALES 22
RP-5 EXPRESSION OF INTEREST - WIRADJURI GOLF CENTRE 28
RP-6 EXPRESSION OF INTEREST - LICENCE OF 54-58 JOHNSTON STREET, WAGGA WAGGA 33
RP-7 PETITION BY CLIMATE RESCUE OF WAGGA INC, CLIMATE ACTION WAGGA AND WAGGA WAGGA FRIDAYS FOR FUTURE ON COMMUNITY NET ZERO EMISSIONS 37
RP-8 SECTION 356 REQUESTS FOR FINANCIAL ASSISTANCE 41
RP-9 FINANCIAL PERFORMANCE REPORT AS AT 28 FEBRUARY 2022 44
RP-10 2022 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT ANNUAL CONFERENCE 82
RP-11 2022 NSW AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION ANNUAL CONFERENCE 105
RP-12 2022 FLOODPLAIN MANAGEMENT NATIONAL CONFERENCE 108
RP-13 RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS 117
RP-14 WAGGA WAGGA ART GALLERY COLLECTION MANAGEMENT POLICY - POL 004 119
RP-15 WAGGA WAGGA ART GALLERY EXHIBITION POLICY - POL 005 132
RP-16 OPERATIONAL PERFORMANCE REPORT - 1 July 2021 to 31 December 2021 142
RP-17 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE 148
QUESTIONS/BUSINESS WITH NOTICE 151
Confidential Reports
CONF-1 RFQ2022/502 SUPPLY OF THREE (3) MOTOR GRADERS 152
Almighty God,
Help protect our Mayor, elected Councillors and staff.
Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.
Amen.
Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.
We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities
CM-1 ORDINARY COUNCIL MEETING - 7 MARCH 2022
That the Minutes of the proceedings of the Ordinary Council Meeting held on 7 March 2022 be confirmed as a true and accurate record.
|
1⇩. |
Minutes - 7 March 2022 |
153 |
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-1 |
RP-1 DA22/0002 - USE OF EXISTING BUILDING AND ASSOCIATED RETAINING WALLS AND EARTHWORKS AS A DWELLING, LOT 10 DP1040326, 49 ATHERTON CRESCENT, TATTON
Author: Paul O’Brain
General Manager: Peter Thompson
Summary |
This application seeks approval for the use of an existing building and associated retaining walls and earthworks for the purposes of a dwelling.
The existing dwelling was originally consented to via DA20/0451. A Construction Certificate was issued by a Private Certifier (CC20/0502). The dwelling was then constructed not in accordance with the approved plans under the consent and the Construction Certificate.
As a result of the unlawful works, the applicant was unable to complete the development and was unable to obtain an Occupation Certificate from the Private Certifier. There is no ability to retrospectively obtain consent for the unlawful works (such as a modification of the original consent) and, as a result, the applicant was unable to resolve the matter with the Private Certifier to allow for occupation.
The applicant has now lodged a further Development Application with Council seeking approval for the use of the existing building as a dwelling.
The application has been referred to Council as more than 10 submissions (a total of 13 submissions) have been received in objection to the proposed development. The objections primarily relate to the impact of the development on adjoining properties with respect to solar access and privacy and also as a result of the proposed setbacks to boundaries and the bulk and scale of the building.
A full assessment of the application has been completed in accordance with Section 4.15 of the Environmental Planning and Assessment Act 1979 including an assessment against the relevant provisions of the Local Environmental Plan 2010 and the Development Control Plan 2010 and is provided as an attachment to this report. The assessment has considered and addressed all relevant matters raised in the submissions.
Subject to the findings of the assessment, it has been recommended that the application be approved subject to conditions. The recommended conditions have been included in a schedule attached to this report.
|
That Council approve DA22/0002 subject to the conditions outlined in the attached Schedule of Recommended Conditions of Consent.
|
Development Application Details
Applicant |
Sandra Gunning (Scott Gunning Constructions) |
Owner |
Daniel Jayabal and Jothi Balasamy |
Development Cost |
N/A (use of existing building) |
Development Description |
Use of existing building and associated retaining walls and earthworks for the purposes of a dwelling |
Report
Key Issues
· 13 submissions received objecting to the development
· Privacy impacts on adjoining properties
· Solar access impacts on adjoining properties
· Setbacks to boundaries
· Bulk and scale
Site Location
The site is identified as Lot 10 DP1040326, 49 Atherton Crescent, Tatton. The site is located on the western side of Atherton Crescent opposite its intersection with Jenolan Place. The site has an area of 1217 square metres.
Assessment
· The subject site is zoned R1 General residential under the provisions of the Wagga Wagga Local Environmental Plan 2010. The use of the site as a dwelling is permissible with consent in this zone and is entirely consistent with the objectives of the zone.
· The development has been assessed under the provisions of Section 9.3.4 (Solar Access) of the DCP 2010. Shadow diagrams have demonstrated that the dwelling is non-compliant with Control C6 in relation to minimum sunlight access to adjoining dwellings. Despite this non-compliance, a variation to this control was assessed as being reasonable as permitted under Control C7, having regard to the specific circumstances of the development as detailed in the full assessment report attached.
· The potential for privacy impacts has been assessed in accordance with the provisions of Section 9.4.3 (Privacy) of the DCP 2010. Subject to the recommended conditions of consent, it is satisfied that the privacy impacts of the development have been appropriately addressed.
· An assessment against all other relevant sections of the Wagga Wagga Development Control Plan 2010 has demonstrated that the development is consistent with the Plan.
· Thirteen submissions objecting to the development were received. The objections primarily relate to the impact of the development on adjoining properties with respect to solar access and privacy and also as a result of the proposed setbacks to boundaries and the bulk and scale of the building. The submissions have been addressed within the assessment report.
Having regard for the information contained in the attached Section 4.15 assessment report, it is considered that the development is acceptable for the following reasons and recommended for approval, subject to the conditions outlined in the attached Schedule of Recommended Conditions of Consent.
Reasons for Approval
1. The proposed development is consistent with the provisions and objectives of the Wagga Wagga Local Environmental Plan 2010.
2. The proposed development is consistent with the objectives and controls of the Wagga Wagga Development Control Plan 2010.
3. The development will not result in any impact that is deemed unreasonable having regard to the circumstances of the site, the development and the surrounding development.
Financial Implications
N/A
Policy
Wagga Wagga Local Environmental Plan 2010
Wagga Wagga Development Control Plan 2010
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
Refusal of the application may result in an appeal process to the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.
Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the proposed variation has been fully assessed and justified.
Internal / External Consultation
Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 Report.
|
|
Media |
Community Engagement |
Digital |
|||||||||||||
Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
|
TIER |
|||||||||||||||||
Consult |
|
x |
|
|
|
|
|
|
|
|
|
x |
|
||||
Involve |
|
|
|
|
|
|
|
|
|||||||||
Collaborate |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1. |
DA22-0002 - Development Assessment Report - Provided under separate cover |
|
2. |
DA22-0002 - Schedule - Recommended Conditions of Consent - Provided under separate cover |
|
3. |
DA22-0002 - Redacted Plans and Statement of Environmental Effects - Provided under separate cover |
|
4. |
DA22-0002 - Redacted Submissions - Provided under separate cover |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-2 |
RP-2 PLANNING PROPOSAL - LEP21/0004 - 46 CLEEK STREET, CURRAWARNA - REDUCE MINIMUM LOT SIZE
Author: Crystal Atkinson
Director: Michael Keys
Summary: |
Council is in receipt of a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 to reduce the minimum lot size from 200 hectares to 2 hectares for land located at 46 Cleek Street, Currawarna.
The recommendation is to expand the area proposed for a reduction in minimum lot size, support the planning proposal and submit to the NSW Department of Planning and Environment for Gateway Determination. |
That Council: a support planning proposal LEP21/0004 to amend the Wagga Wagga Local Environmental Plan 2010 minimum lot size b submit the planning proposal with Council’s addendum to the NSW Department of Planning and Environment c receive a further report after the exhibition period addressing any submissions made in respect of the planning proposal |
Submitted planning proposal |
Council is in receipt of a planning proposal (LEP21/0004) to reduce the minimum lot size from 200 hectares to 2 hectares for land located at 46 Cleek Street, Currawarna. |
Applicant |
Kristen Roberts |
Landowners |
Refer to confidential attachment |
Proposal
Council is in receipt of a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 (LEP) to reduce the minimum lot size from 200 hectares to 2 hectares.
The purpose of the planning proposal is to allow a dwelling to be approved on site.
Changes proposed in the application would be achieved by amending the minimum lot size map to reflect the outcomes shown in figure 1.
Figure 1: Application – proposed changes
Site and Locality
The site is located immediately north of the existing Currawarna Village. The site is currently 2.01 hectares and used for agricultural purposes. The site is a direct extension of the existing village.
Recommended Amendments
An addendum is proposed based on an assessment of the existing lot size pattern of Cleek Street, Currawarna. Three lots on the immediate northern boundary of the existing Currawarna Village are around 2 hectares in size. The assessment report is provided as Attachment 2.
Figure 2: Lot Size Assessment
Figure 3: Proposed changes - extended
The expansion will incorporate two additional lots on Cleek Street, Currawarna to recognise the current subdivision pattern and lot configuration of the area. The two additional lots to be included are:
§ Lot 145 DP750832, 60 Cleek Street, Currawarna
§ Lot 144 DP750832, 15 Thomas Street, Currawarna
Key Considerations
The planning proposal has been assessed against Council’s strategies, policies and guidelines, the NSW Department of Planning and Environment Guideline to preparing planning proposals and the Ministerial Directions. The key considerations are identified below, and the full assessment report is provided as Attachment 2.
1. Precinct considerations
When considering changes to planning provisions, consideration is to be given to applying the changes to a larger precinct rather than applying at a smaller scale achieving site specific outcomes only.
There are no specific precinct size requirements, and each precinct is determined by looking at the existing development patterns and land constraints and opportunities.
For this planning proposal, the precinct is determined based on the existing lot size pattern of Cleek Street, Currawarna.
2. Council’s Vision or Strategic Intent
There is general support for the planning proposal in both local and regional policies.
· Riverina Murray Regional Plan
The Riverina Murray Regional Plan 2036 (RMRP) identifies the need to build resilience in towns and villages as a goal. The aim is to help towns and villages to become more robust and dynamic places that will increase their appeal for residents to contribute to their growth and prosperity.
The planning proposal will promote short term growth with the aim to plan for more intensification in the medium term.
· Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040
The Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040 (LSPS) was adopted on 8 February 2021 and provides a blueprint for how and where Wagga Wagga will grow into the future. It sets out Council’s 20-year vision for land use planning under key themes and principles. A key principle is to have Strong and resilient rural and village communities.
The LSPS identifies growth potential for Currawarna Village in areas free from natural hazards and constraints. Development potential is to ensure it complements the village character and consider impacts on rural enterprises.
The planning proposal is consistent with the key principles of the LSPS as it will facilitate additional dwellings in the potential growth area identified for Currawarna.
With minimal development opportunities resulting from the proposed changes, the existing infrastructure arrangements are considered adequate. Once a village structure plan is developed and further growth opportunities are identified, infrastructure requirements will be identified and planned for to support growth.
4. LEP Provisions
· Existing provisions
The site is currently zoned RU1 Primary Production with a minimum lot size of 200 hectares. The land is rural lifestyle in nature.
· Proposed provisions
The proposed changes to the LEP will enable consideration of a dwelling on each of the existing lots that do not already have a dwelling.
5. Development Control Plan
Development of the subject land will be
undertaken in accordance with the Currawarna Village provisions of the Wagga
Wagga Development Control Plan 2010 (DCP).
Financial Implications
It is anticipated that the LEP amendment will result in an additional two dwelling applications in the future. Council’s contribution plans and development servicing plans enable Council to levy contributions and developer charges based on the likely increased demands that the new development will have.
Policy and Legislation
Environmental Planning and Assessment Act 1979
Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040
Wagga Wagga Local Environmental Plan 2010
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
The planning proposal has been assessed and it is recommended it be submitted to NSW Department of Planning and Environment for Gateway Determination. If issued, the determination will require public and agency consultation. Consultation may highlight issues not evident during the assessment.
Internal / External Consultation
Formal public consultation with agencies, adjoining landowners and the public will occur if Gateway Determination is received.
Proposed consultation methods are indicated in the table below:
|
|
Media |
Community Engagement |
Digital |
|||||||||||||
Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
|
TIER |
|||||||||||||||||
Consult |
|
x |
|
x |
|
|
x |
|
|
|
x |
x |
|
1. |
LEP21/0004 - Application - Provided under separate cover |
|
2. |
LEP21/0004 - Assessment Report - Provided under separate cover |
|
3. |
LEP21/0004 - Landowners This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-3 |
RP-3 PLANNING PROPOSAL - LEP21/0005 - 77 GURWOOD STREET - ADDITIONAL PERMITTED USE
Author: Crystal Atkinson
Director: Michael Keys
Summary: |
Council is in receipt of a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 to include ‘office premises’ as an additional permitted use for 77 Gurwood Street, Wagga Wagga.
The recommendation is to support the planning proposal to be submitted to NSW Department of Planning and Environment for Gateway Determination. |
That Council: a support planning proposal LEP21/0005 to amend the Wagga Wagga Local Environmental Plan 2010, Schedule 1, Additional Permitted Uses b prepare an addendum to the application to address legislative requirements c submit the planning proposal with Council’s addendum to the NSW Department of Planning for Gateway Determination d receive a further report after the exhibition period addressing any submissions made in respect of the planning proposal |
Application details
Submitted planning proposal |
Council is in receipt of a planning proposal (LEP21/0005) to add ‘office premises’ as an additional permitted use for 77 Gurwood Street, Wagga Wagga. |
Applicant |
The Planning Hub on behalf of Wagga Wagga RSL Club. |
Landowners |
Refer to confidential attachment 4. |
Proposal
Council is in receipt of a planning proposal (attachment 2) to amend Wagga Wagga Local Environmental Plan 2010 (LEP) to add ‘office premises’ as an additional permitted use for 77 Gurwood Street, Wagga Wagga (Attachment 1).
The purpose of the planning proposal is to allow the future use of the site as office premises.
Changes proposed in the application would be achieved by amending Schedule 1 of the LEP to include ‘office premises’ as an additional permitted use at 77 Gurwood Street, Wagga Wagga.
Site and Locality
The site is the former Wagga Wagga Commercial Club premise located at 77 Gurwood Street, Wagga Wagga. The site is zoned RE2 Private Recreation which is consistent with the previous use as a Commercial Club.
Key Considerations
The planning proposal has been assessed against Council’s strategies, policies and guidelines, the NSW Department of Planning and Environment’s Guideline for preparing planning proposals and the Ministerial Directions. The key considerations are identified below, and the full assessment report is provided as Attachment 1.
1. Council’s Vision or Strategic Intent
· Riverina Murray Regional Plan 2036
The Riverina Murray Regional Plan 2036 (RMRP) outlines a goal to promote the growth of regional cities and local centres.
The planning proposal will facilitate the use of a vacant building for the purposes of office premises within proximity to the city centre.
· Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040
The Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040 (LSPS) was adopted on 8 February 2021 and provides a blueprint for how and where Wagga Wagga will grow into the future. It sets Council’s 20-year vision for land use planning under key themes and principles.
The LSPS identifies that the city will be led by, and dependent on, additional employment or industry to drive expansion and growth. The plan identifies key sites for employment and investment including Bomen Special Activation Precinct (SAP), Charles Sturt University (CSU), Kapooka Army Barracks, RAAF Base and Airport and the City Centre. The site falls outside of these precincts, however, is within close proximity to the City Centre and limiting the changes to one additional permitted use only rather than changing the zone with help limit the impacts development may have on the primacy of the City Centre.
2. LEP Provisions
· Existing provisions
The site is currently zoned RE2 Private Recreation which intends to enable the following:
- Land to be used for private open space or recreation purposes.
- Provide a range of recreational settings and activities of compatible land uses.
- Protect and enhance the natural environment for recreational purposes.
The site and building were previously the Wagga Wagga Commercial Club which meets the intent of the RE2 Private Recreation zone.
· Proposed provisions
The proposed changes to the LEP will list ‘office premises’ as an additional permitted use for 77 Gurwood Street, Wagga Wagga. Alternative options were considered, included changing the land zoning to a business zone. A change to land zoning will fundamentally change the intended use of the site indefinitely with the potential to impact the primacy of the City Centre.
To make use of the vacant site, an additional permitted use option is suitable to bring activity onto the site.
3. Development Control Plan
Changing the use of the site from a ‘registered club’ to an office premise will be undertaken in accordance with the business development provisions of the Wagga Wagga Development Control Plan 2010 (DCP).
4. Noise
The planning proposal application was accompanied by an Acoustic Statement (attachment 4). The statement identifies that an office building has substantially less potential for noise breakout than a registered club. Office activities and associated noise are typically well contained within the building.
Office uses will have limited hours of operation in comparison to the former registered club which will eliminate potential noise complaints.
5. Traffic and Transport
A Transport Assessment (attachment 5) was provided with the planning proposal. The assessment identifies the following:
· The two existing vehicle site access points will be retained and are considered suitable to access the future office premises on the site.
· The site can provide the necessary level of car parking for the proposed office use which can be further detailed at development application stage.
· The office premise use would not result in any additional impacts to the surrounding road network over and above that associated with the former commercial club use.
Financial Implications
It is anticipated that the LEP amendment will result in a change of use of the subject site and building in the future. Council’s contribution plans and development servicing plans enable Council to levy contributions and developer charges based on the likely increased demands that the new development will have on public facilities, sewer and/or stormwater.
Policy and Legislation
Environmental Planning and Assessment Act 1979
Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040
Wagga Wagga Local Environmental Plan 2010
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
The planning proposal has been assessed and is recommended that it be submitted to NSW Department of Planning and Environment for Gateway Determination. If issued, the determination will require public and agency consultation. Consultation may highlight issues not evident during the assessment.
Internal / External Consultation
Formal public consultation with agencies, adjoining landowners and the public will occur if Gateway Determination is received.
Proposed consultation methods are indicated in the table below:
|
|
Media |
Community Engagement |
Digital |
|||||||||||||
Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
|
TIER |
|||||||||||||||||
Consult |
|
x |
|
x |
|
|
x |
|
|
|
x |
x |
|
1. |
LEP21/0005 - Assessment Report - Provided under separate cover |
|
2. |
LEP21/0005 - Planning Proposal Application - Provided under separate cover |
|
3. |
LEP21/0005 - Existing Site Plan - Provided under separate cover |
|
4. |
LEP21/0005 - Acoustic Statement - Provided under separate cover |
|
5. |
LEP21/0005 - Traffic and Transport Asessment - Provided under separate cover |
|
6. |
LEP21/0005 - Planning Proposal Checklist - Provided under separate cover |
|
7. |
LEP21/0005 - Landowners This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-4 |
RP-4 BOMEN INDUSTRIAL LAND SALES
Author: Chris Barrett
Director: Michael Keys
Summary: |
This report provides an update on the sale of industrial land owned by Council and sets out the proposed process for sale of two major sites in Bomen known as 274 East Bomen Road and 101 Dorset Drive. |
That Council: a authorise the General Manager or delegate to commence the process for the sale of two Council-owned sites in Bomen known as proposed lot 100 in Deposited Plan DP 1120176 (101 Dorset Drive) and proposed lot 100 in Deposited Plan 1265468 (274 East Bomen Road). b endorse appointment of the recommended real estate firm in the confidential attachment to this report to undertake the sales and marketing campaign on behalf of Council. c request a further report be submitted on outcomes and recommendations of sales process. |
Background
Council considered a report (CONF-2) on the proposed sale of multiple parcels of commercial and industrial land in Bomen and East Wagga Wagga at its meeting of 12 July 2021.
Subsequently, Council commenced a sale process for a multi-lot parcel abutting Tasman and Edison Roads in East Wagga. That sale process is largely complete, with execution of a finalised sale contract between Council and Flipscreen expected to occur shortly.
Two other sites in the Bomen industrial area have received active interest from the market and are close to being ready for sale. For information about the general location of these 2 sites - see Figure 1 on the next page of this report.
In view of the evident level of market interest, it is considered desirable to commence the land sale process for these lots as soon as practicable.
General
location -
|
Figure 1 (above) - Locality Plan – Bomen industrial land sales’
One of the sites is known as 101 Dorset Drive. It is approximately 3.76 hectares in size and is suitable for general industrial purposes e.g. manufacturing, warehousing. The site is not subject to any unusual constraints.
For site details see Figure 2 - next page.
The other site is known as 274 East Bomen Road. It is approximately 7.77 hectares in size and is suitable for general industrial purposes. The site is subject to some significant constraints notably electricity transmission and other utility easements, meaning it is likely to be somewhat less valuable on a per square metre basis.
For site details see Figure 3 - next page.
Both sites are being created out of larger lots, with the balance of the lots being retained by Council for strategic purposes e.g. environmental buffers, reafforestation.
Figure 2 (above) – Proposed Lot 100 in DP 1120176 (Part of 101 Dorset Drive)
Figure 3 (above) - Proposed Lot 100 in DP 1265468 (part of 274 East Bomen Road)
Outline of sales process
The subdivision approval process has started but is not yet complete. Also, the servicing of the sites is not yet complete. Accordingly, for the lots to be offered for sale now, they must be offered on an “off-the-plan” basis via conditional contracts.
An “off-the-plan” sale process is considered the best way forward to accommodate the expectations of prospective buyers who are keen to start development sooner rather than later.
A special condition will be included to give certainty that the land is developed in a timely manner and not land-banked. This will give Council the authority to revert the land to Council ownership via buy-back at sale price if development has not substantially commenced within a pre-agreed time frame (indicatively, the time limit will be set at eighteen (18) months).
As soon as agreement is reached and contracts have been exchanged, Council will be in a position to provide landowner’s consent for any development proposal which the prospective buyer may wish to pursue, even though the lots are not yet formally created.
A range of options may be available to Council to manage the sale process. These include an expression of interest process or sale by public tender.
There is high certainty as to prospective conditions of sale for these two sites, and the criteria to be used to choose the successful purchasers are set out below.
Accordingly, in order to achieve a sale as soon as practicable, sale by public tender is the recommended process.
The two selection criteria that are recommended for the assessment of bids are (i) bid price and (ii) bid quality. Bid quality has three elements - scale and timing of proposed development, estimated value of development and level of ongoing jobs.
Subject to Council endorsement, the main steps in the sale process will be:
· Acceptance of the offer for the provision of marketing and sales administration services from the real estate firm identified as Agent A in the confidential attachment to this report.
· Submissions were invited from four agents providing commercial property services in the Wagga Wagga area. Three responses were received. These were assessed on the basis of cost of services, level of experience, marketing tactics and methodology used to estimate sales price. The bid from Agent A is considered to provide the best combination of value and quality on this occasion.
· Finalisation of conditions of sale for the “off-the plan” contracts for both sites.
· Commencement of the marketing campaign and receipt of submissions including signed contract and deposit (5 per cent – refundable if not the successful bidder). Bids are expected to open at the beginning of April and close in early May (allowance is made for the Easter and Anzac breaks).
· Assessment of bids and submission of tender report to Council with recommendation as to successful purchasers in June 2022.
· Subject to Council approval, execution of contracts by end of June 2022.
· In parallel, completion of completion of site servicing including connections for water, sewerage and electricity as necessary. During this time, successful purchasers can start preparation and submission of development applications for proposed works on site.
· Completion of sale when conditions of subdivision consent have been met.
· Start of works after relevant approval processes.
Financial Implications
Transaction costs associated with the sale of the two sites identified in this report (including but not limited to marketing & sales administration fees and legal fees) will be deducted from gross sale proceeds.
On account of the commercially sensitive nature of the matter, the level of expected proceeds of these two sales is dealt with in the confidential attachment.
Policy and Legislation
The sales process is being carried out in accordance with the provisions of the Local Government Act.
Link to Strategic Plan
Growing Economy
Objective: We are a Regional Capital
Outcome: We attract and support local businesses and industry
Risk Management Issues for Council
The sales timetable that has been set out in this report is considered resilient and flexible enough to accommodate a range of logistical issues that could contribute to delays in finalising the subdivision process for these two sites.
The risk of attracting development that is not in keeping with the vision for the broader Bomen area, or of land being land-banked and on-sold, is mitigated by the inclusion of selection criteria that specifically address scale and type of development and also the inclusion of sales conditions that discourage land-banking.
The risk of achieving a financial result that is not in keeping with Council expectations is mitigated by the requirement (included in the selection of the successful sales and marketing agency) to provide a robust methodology for the setting of target price.
Further information about expected prices is set out in the confidential attachment.
Internal / External Consultation
Councillors have been briefed about the sales process prior to the preparation of this report. Market soundings have been undertaken both in terms of pricing and level of interest. A number of approaches have been made to council representatives by interested parties, who have been advised that the land would be sold via a publicly accountable process such as tender, auction or EOI.
|
|
Media |
Community Engagement |
Digital |
|||||||||||||
Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
|
TIER |
|||||||||||||||||
Consult |
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Involve |
|
|
|
x |
x |
|
x |
|
|
|
x |
||||||
Collaborate |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1. |
Confidential - Bomen Industrial Land Sales This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. - Provided under separate cover |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-5 |
RP-5 EXPRESSION OF INTEREST - WIRADJURI GOLF CENTRE
Author: Matthew Dombrovski
General Manager: Peter Thompson
That Council: a enter into a licence agreement with the proponent of Submission D in accordance with the parameters outlined in this report and its annexures b authorise the General Manager or delegate to complete and execute any necessary documents on behalf of Council c authorise the affixing of Council’s common seal to any relevant documents as required. d approve the budget variation/s as detailed in the Financial Implications section of the report |
Report
Background
The Wiradjuri Golf Course is located on a former landfill site which was remediated over 20 years ago. The site is owned by Council and is classified as operational land. It may be capable of more intensive development in the long term. However, until such time as historic landfill-related issues (notably, the ongoing discharge of methane) are resolved, it is suitable only for low-level activation such as a golf course.
The current operator of the Golf Course has been in place since 2009 under a series of licence agreements which have matured. The site now operates on a month to month basis. A number of unsolicited proposals from other parties to operate the facilities have also been received during the past year.
In mid-2021 Council resolved (Resolution 21/212) to conduct an EOI process to test market interest in operating the facility. Both because of the likely time needed for methane to dissipate from the former landfill, and also to encourage the most competitive response, a licence period of up to 10 years (five years with option for a further five years) was proposed.
Pest, building and asbestos reports were obtained in relation to the current structures on the site. These were noted as being in poor condition. A subsequent structural condition report has led to a decision to demolish the main building on the site. The demolition is scheduled to take place in March 2022. In anticipation of the demolition occurring, relocatable buildings that provide temporary club facilities and toilet facilities have been placed on the site.
Expression of Interest Process
The Expression of Interest process commenced via Connect Wagga on 13 November 2021 with the closing time/date for submissions being 3pm on 3 December 2021. The EOI was advertised via a range of methods including print media, social media, and Council’s website. Three onsite inspections were conducted during the EOI process, which were attended by six (6) parties.
The Expression of Interest documentation identified six criteria which would be considered when assessing the submissions:-
1. |
Vision for the site including but not limited to: A strategic business plan detailing future direction, including operations, cash flow, staffing levels, marketing/promotion/branding etc |
2. |
Details of programs to be offered including frequency, demographics catered for, community sectors and school programs. Expected community benefits. Description should also include forecast & details of proposed operating hours & days of service. |
3. |
Relevant industry experience / qualifications / accreditations. |
4. |
Proposed initial annual licence fee offered excluding GST |
5. |
Details of any Proposed site or facility improvements including Capital or annual maintenance contributions or expenditure. |
6. |
A minimum of two (2) current business references |
Respondents
Council received five submissions in response to the Expression of Interest. One response did not comply with the Expression of Interest requirements, and therefore was not considered further.
Complying submissions were received from the following four parties:-
· Lachlan Martin & Whitney Hamblin
· Trent Martin
· Dominic Newnham & Mackinlay Cookson
· Daniel Pullen & Shaun Harper
Full particulars of each submission and its assessment are contained in the confidential attachment to this report.
Subsequent to the initial assessment of the Expression of Interest submissions and based on the requests for further information about development potential from submitters, Council staff considered it necessary to obtain additional clarification as to the level of development that was feasible on the site.
Consultation with Council’s Environmental Services Division and the Environmental Protection Agency (EPA) indicated that there is a significant level of uncertainty as to the feasible level of site improvement. Accordingly, it was proposed that whilst further investigations (including a Site Audit Statement and Environmental Management Plan) were undertaken, Council would enter into a short term agreement with the preferred operator for a period of 12 months to operate the facility with limited development to occur during that interim period. That operator would then have a first right of refusal to take on the longer term arrangement once the level of uncertainty was clarified.
Given the uncertainty of the arrangements, it is proposed that Council would continue to provide temporary facilities on the site for the duration of the short term agreement.
It is therefore recommended that Council enter into a short term agreement for a period of up to 12 months, with first right of refusal to extend the licence period for a further five year period and five year option, to the proponent of Submission D.
Financial Implications
The proponent of Submission D has offered a rental amount commensurate with the existing operator. Council will incur ongoing costs related to the retention of the temporary facilities on site during the short term agreement*. However, this remains a lower financial impact than if Council was required to step in and maintain the site in the short term.
Further particulars on the financial arrangements are contained in the confidential attachment to this report.
*Operating costs of a maximum of $25,674 have been estimated using the current daily hire rate, however staff are in the process of negotiating an improved rate for the 12 month period. The costs will be funded from within the Property and Buildings cost centres for the 2022/23 financial year.
Policy and Legislation
Lease and Licensing Policy POL 038
Local Government Act 1993
Link to Strategic Plan
Growing Economy
Objective: We are a Regional Capital
Outcome: We attract and support local businesses and industry
Risk Management Issues for Council
The current operator of the Golf Course has indicated that he will vacate the property when the Expression of Interest process is finalised. If an alternative operator is not determined by the Expression of Interest process, it is likely that that the current operator will vacate without a replacement being in place. In that scenario, Council would need to consider either taking over the ongoing operation of the facility (which is unfunded and would require reallocation of existing resources) or closing the facility (either on a temporary basis until an alternative operator is obtained, or on a permanent basis).
At this stage there is a level of uncertainty around the level of development that may be permitted on the site. There is some level of risk that once further environmental investigations have been undertaken, including the proposed Site Audit Statement and Environmental Management Plan, the feasible level of development identified may not be suitable for the new operator. If the new operator is not prepared to continue operations once those limitations are identified, Council may be required to undertake a further Expression of Interest campaign.
There is a reputational risk to Council if the facility were to close. Council has received significant community engagement through the Expression of Interest process and has been contacted by existing users of the facility to confirm its ongoing operation when the current operator vacates.
Internal / External Consultation
Internal consultation has been undertaken between Council’s Regional Activation Directorate and Environment Services Division. A Councillor workshop has also been carried out in relation to this matter.
External consultation has been undertake with Environmental Protection Agency. The broader community has also been actively engaged with the Expression of Interest process through social media and direct contact with Council.
|
|
Media |
Community Engagement |
Digital |
|||||||||||||
Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
|
TIER |
|||||||||||||||||
Consult |
|
|
|
x |
|
|
|
|
|
|
|
|
x |
x |
|
||
Involve |
|
|
|
|
|
|
|
|
|||||||||
Collaborate |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1⇩. |
Location Map |
|
2. |
Attachment A This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. - Provided under separate cover |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-6 |
RP-6 EXPRESSION OF INTEREST - LICENCE OF 54-58 JOHNSTON STREET, WAGGA WAGGA
Author: Matthew Dombrovski
Director: Michael Keys
Summary: |
This report seeks endorsement of Council to the conduct of an Expression of Interest campaign for the licence of premises at 54-58 Johnston Street, Wagga Wagga (otherwise known as the old Ambulance Station). |
That Council: a endorse an Expression of Interest campaign for the licence of property at 54-58 Johnston Street, Wagga Wagga (otherwise known as the old Ambulance Station) b receive a further report on the completion of the Expression of Interest campaign |
Report
Council has previously resolved (Resolution 21/358) to proceed with the acquisition of property at 54-58 Johnston Street, Wagga Wagga (the old Ambulance Station) from the NSW Government. The acquisition is anticipated to settle on 29 March 2022.
In anticipation of settlement, endorsement is sought from Council to commence an Expression of Interest campaign for the licence of the property for a period not exceeding 4 years (initial offer 1 year with 3 year option). The Expression of Interest campaign is proposed to run for three weeks starting Friday 25 March 2022, with indicative provisions of the proposed Licence Agreement being as follows:
Anticipated Licence Commencement |
June/July 2022 |
Initial Term |
12 months |
Option to Renew |
Up to a further 36 months (subject to satisfactory performance of tenant during initial period, as determined by Council) Minimum of three months’ notice of exercise of option to be provided by Licensee |
Permitted Use |
Community purposes (see below) |
Initial Annual Licence Fee (excluding GST) |
To be confirmed – monthly instalments |
Fee Reviews |
Reviewed on an annual basis |
Outgoings |
All costs associated with the licensed premises including but not limited to electricity, gas, water, sewer, waste removal, telephone and Council rates are payable by the Licensee |
Maintenance |
The Licensee is responsible for routine repairs and maintenance of all fixtures, fittings and improvements within the Licensed Premises The Licensor will be responsible for all structural repairs and maintenance (unless required due to the Licensee’s use of the premises) |
Insurance |
The licensee shall affect and maintain public liability insurance in the sum of $20 million. Council will be listed on the policy as an interested party. The licensee shall affect and maintain contents insurance for all contents belonging to the licensee. |
Special Conditions |
The licensee shall have the right to sub-licence part or all of the premises (subject to Council approval, which will not be unreasonably withheld.) At all times the primary relationship of Council shall be with the Licensee. |
Depending on the submissions received, there may be support for the successful Licensee to occupy only part of the property during the initial licence term, on the basis that if the option was exercised, the whole of the property would be the subject of the renewed licence.
It is specifically noted that the property has a restriction on title preventing it from being used other than for ‘Community Purposes’. Community Purposes are defined in the restriction as ‘purposes which meet the current and future needs of the local community and of the wider public in relation to public recreation for the physical, cultural, social and intellectual welfare or development of individual members of the public. Ancillary uses are permissible where the use is subordinate or subservient, and not inconsistent, with the primary use of the land for Community Purposes.’
All proposed uses of the property including any sub-licence arrangement will need to be consistent with this restriction on title.
It is proposed that the following criteria will be used to assess submissions received.
Selection Criteria |
1. Presentation of a detailed business plan for proposed activities for: a) the initial licence period, and b) the following period of up to 36 months if the option is exercised.
|
2. Demonstrable public benefit of licensee occupation of the premises including but not limited to community and social benefits and educational, creative and entrepreneurial skills development. |
3. Proposed additional investment by the Licensee’s activities for the initial licence period and indicatively for a further 36 months if the option is exercised, in fixtures and other improvements to the building and the site that will add value beyond the licence term. |
4. Past financial performance of the licensee over at least two years, including the provision of financial statements. |
5. Proposed licence fee offered (excluding GST) for: a) the initial licence period, and b) the following period of up to 36 months if the option is exercised |
6. A minimum of two (2) current business references. |
Financial Implications
The successful licensing of the property is anticipated to generate additional revenue for Council, which will be used to offset the costs internal loan funding incurred to acquire and fit out the property.
Policy and Legislation
Local Government Act 1993
Leasing & Licensing Policy POL038
Link to Strategic Plan
Growing Economy
Objective: We are a Regional Capital
Outcome: We attract and support local businesses and industry
Risk Management Issues for Council
Council needs to responsibly manage assets including property. The proposal to proceed with the licence by way of a public Expression of Interest campaign will support an open and transparent process. Further, proceeding with an Expression of Interest allows for a targeted assessment incorporating a weighting for wider community benefit.
The property has some limitations in its use due to the formal Restriction registered against the title. Council will need to ensure that the successful applicant adequately manages any tenancies to ensure compliance with its obligations pursuant to that Restriction.
The property requires Council to undertake some internal fit out prior to occupation. The proposed timeline for the Expression of Interest campaign allows these works to be carried out simultaneously with the conduct of the campaign, minimising the time in which the property is not generating income.
Ongoing contact and discussion with local industry, business and property sector indicates strong interest in the local and regional market and it is anticipated that Council will achieve a positive result.
Internal / External Consultation
Consultation has been undertaken internally with Council’s Regional Activation and Community Services directorates. A Councillor workshop briefing has also been undertaken.
Substantial engagement has also been undertaken with several community organisations, including a number of potential licensees.
|
|
Media |
Community Engagement |
Digital |
|||||||||||||
Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
|
TIER |
|||||||||||||||||
Consult |
|
|
|
|
|
|
|
|
|
|
|
|
|
||||
Involve |
|
|
|
x |
x |
|
x |
x |
|
x |
|
x |
x |
||||
Collaborate |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-7 |
RP-7 PETITION BY CLIMATE RESCUE OF WAGGA INC, CLIMATE ACTION WAGGA AND WAGGA WAGGA FRIDAYS FOR FUTURE ON COMMUNITY NET ZERO EMISSIONS
Author: Janice Summerhayes
General Manager: Peter Thompson
Summary: |
Council received an on-line petition and hard copy petition on 7 March 2022 coordinated by Climate Rescue of Wagga Wagga Inc (CROW), Climate Action Wagga (CAW), and Wagga Wagga Fridays for Future, requesting Council to: Support an interim Community net zero emissions target of 50% reduction in community emissions by 2030; Develop a plan for its role; Consult with the community on how to economically achieve emission reductions. |
That Council: a receive and note the petition b receive a further report at Council’s Ordinary Meeting on 11 April 2022 in response to the petition received |
Report
Council received an on-line petition and a hard copy petition on 7 March 2022 from Climate Rescue of Wagga Wagga Inc (CROW), Climate Action Wagga (CAW), and Wagga Wagga Fridays for Future. The online petition had a total of 319 signatories of which 86 signatories were from the Wagga Wagga Local Government Area in support of the petition and the hard copy petition had a total of 71 with 49 from the Wagga Wagga Local Government Area in support of the petition.
The action requested in the Petition is listed on change.org and calls on “Wagga Council to ambitiously support community net zero emissions.”
We call on Council to:
· Support an interim target of 50%redcution in Community Emissions by 2030, in line with the NSW Government 2030 Target
· Develop a plan for its role in the community achieving both this 2030 target and the 2050 target of community Net Zero Emissions
· Consult with the community on how to economically achieve emission reductions
We also call on Council to include these commitments in the Wagga Community Strategic Plan.
The petition contact person is William Adlong from CROW. Council staff have acknowledged receipt of the petition and will keep in contact about the progression of the petition. A copy of the petition documents and email received is provided to Council under separate confidential cover.
Background
Council endorsed at the 12 April 2021 Ordinary Council Meeting the following Net Zero Targets:
Since that time, along with existing projects and initiatives, Council staff have been implementing (c) of the above resolution by preparing a draft Corporate Net Zero Strategy. This is scheduled to be tabled at a Councillor workshop on 28 March 2022 to consider the strategy and proposed actions/recommendations. After the workshop it is intended to progress with a final draft to Council for consideration to be placed on public exhibition.
In addition, a Notice of Motion (NOM) – Community Net Zero Emissions Target was tabled at the 31 January 2022 Ordinary Council Meeting and resolved
Staff are preparing a response to the above NOM resolution to be tabled at the 11 April 2022 Ordinary Council Meeting following the Corporate Net Zero Councillor Workshop being held 28 March 2022.
It is proposed that a response report to this Petition on Community Net Zero Emissions be tabled also at the 11 April 2022 Ordinary Council Meeting.
Financial Implications
N/A
Policy and Legislation
Petitions Management Policy – POL 086
Link to Strategic Plan
Community Leadership and Collaboration
Objective: City of Wagga Wagga services reflect the needs of the community
Outcome: We have access to the City of Wagga Wagga
Risk Management Issues for Council
There are no significant risks for Council in proposing a return response report for the 11 April 2022 Ordinary Council meeting.
Internal / External Consultation
Internal with Corporate Strategy in terms of the Community Strategic Plan considerations.
1. |
Email - Petition Towards WWCC Support of Community Net Zero Emissions This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover |
|
2. |
Change.Org.Au Petition Page This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover |
|
3. |
Online Community NZE Wagga Petition This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover |
|
4. |
Online Community NZE Wagga Petition Comments This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover |
|
5. |
Background Information and Hard Copy Signatures Petition This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-8 |
RP-8 SECTION 356 REQUESTS FOR FINANCIAL ASSISTANCE
Author: Carolyn Rodney
General Manager: Peter Thompson
Summary: |
Council has received one (1) fee waiver request which is detailed for Council’s consideration. |
That Council: a in accordance with Section 356 of the Local Government Act 1993, provide financial assistance to Wagga Wagga Water Polo in the amount of $3,700.00 b note the proposed budget available for financial assistance requests for the remainder of the 2021/22 financial year |
|
Report
One (1) Section 356 financial assistance request is proposed for consideration at the 21 March 2022 Ordinary Council meeting, which is shown below:
1. Wagga Wagga Water Polo - 2022 NSW Country Junior Water Polo Championships
Joshua Paul, President of the Wagga Wagga Water Polo writes in the attached letter:
“Dear Craig,
I am writing to you with a request that the Oasis Aquatic Centre Pool Booking Fee of $3,700 for the pool space hire required for the 2022 NSW Water-Polo Junior Country Championship be waived. The Championships will be held on Friday 4th, Saturday 5th and Sunday 6th February 2022. The NSW WaterPolo Junior Country Championship will benefit the Wagga Wagga Water-Polo Association, its members, growth of local sport, many local business and tourism within our town of Wagga Wagga when I’m sure you would agree it they need it most.
The 2022 NSW Water-Polo Junior Country Championship will be the biggest Junior Country Event NSW Water-Polo has ever had with 50 teams nominated to attend the Championships over the weekend. With over 500 registered players attending, the Event will bring over 750 people to Wagga over 3 days to participate and spectate. The 2022 Championships and amount of participation will be an incredible benefit to our local tourism and local business within our City.
……
Regards,
Joshua Paul
President of Wagga Wagga Water Polo”
The Manager of the Oasis has confirmed the following regarding numbers for the weekend water polo State event:
· 48 Teams x 13 players per team = 624 players
· Team officials x 3, Coach, Manager and Referee = 144
· NSW Water Polo Officials = 6
· Parents and siblings, approximately = 530
Total = approximately 1,304 numbers
The above request aligns with Council’s Strategic Plan “We promote a healthy lifestyle” Objective: “We promote participation across a variety of sports and recreation”.
Wagga Wagga Water Polo have not received any other financial assistance from Council this financial year.
Financial Implications
Section 356 Budget Summary |
|
Previously advised unallocated balance of 2021/22 Section 356 fee waiver financial assistance budget |
$13,657.44 |
1) Wagga Wagga Water Polo |
($3,700.00) |
Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2021/22 Financial Year |
$9,957.44 |
Policy and Legislation
POL 078 – Financial Assistance Policy
Link to Strategic Plan
Safe and Healthy Community
Objective: We promote a healthy lifestyle
Outcome: We promote participation across a variety of sports and recreation
Risk Management Issues for Council
N/A
Internal / External Consultation
Cross Directorate consultation has been undertaken as required.
1⇩. |
Wagga Wagga Water Polo - Section 356 Request |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-9 |
RP-9 FINANCIAL PERFORMANCE REPORT AS AT 28 FEBRUARY 2022
Author: Carolyn Rodney
General Manager: Peter Thompson
Summary: |
This report is for Council to consider information presented on the 2021/22 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 28 February 2022. |
That Council: a approve the proposed 2021/22 budget variations for the month ended 28 February 2022 and note the balanced budget position as presented in this report b approve the proposed budget variations to the 2021/22 Long Term Financial Plan Capital Works Program including future year timing adjustments and new projects c authorise the acceptance, preparation and execution of all documents under Council Seal as required to facilitate the undertaking of the approved projects by the respective user groups and/or Council of the following 2021/22 Crown Reserves Improvement Fund Grants (all GST exclusive figures): i) Cricket Ground Roof Replacement $ 32K ii) Wiradjuri Walking Track Upgrade $254K iii) Mangoplah Recreation Reserve Amenities Upgrade $120K d note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above e note the details of the external investments as at 28 February 2022 in accordance with section 625 of the Local Government Act 1993 |
|
Wagga Wagga City Council (Council) forecasts a balanced budget position as at 28 February 2022. The balanced budget position excludes the Wagga Wagga Airport estimated deficit result for the financial year – as previously reported to Council, any Airport deficit result will be sanctioned, and funded in the interim by General Purpose Revenue (via the Internal Loans Reserve). The deficit results will be accounted for as a liability in the Airport’s end of financial year statements and paid back to General Purpose Revenue (Internal Loans Reserve) by the Airport in future financial years.
Proposed budget variations including adjustments to the capital works program are detailed in this report for Council’s consideration and adoption.
Council has experienced a negative monthly investment performance for the month of February when compared to budget ($120,276 down on the monthly budget). This is due to a negative return for Council’s T-Corp Managed Fund during February 2022 as well as a negative movement in the principal value of Councils floating rate note portfolio.
Key Performance Indicators
OPERATING INCOME
Total operating income is 68% of approved budget and is trending close to budget for the month of February 2022. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 89% when compared to budget.
OPERATING EXPENSES
Total operating expenditure is 63% of approved budget so it is tracking slightly below budget at this stage of the financial year.
CAPITAL INCOME
Total capital income is 38% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.
CAPITAL EXPENDITURE
Total capital expenditure including commitments is 61% of approved budget (including pending projects) which is as a result of purchase orders being raised for the full contract amounts for multi-year projects. Excluding commitments, the total expenditure is 30% when compared to the approved budget.
WAGGA WAGGA CITY COUNCIL |
|||||||
CONSOLIDATED STATEMENT |
|||||||
|
ORIGINAL |
BUDGET ADJ |
APPROVED BUDGET |
YTD ACTUAL EXCL COMMT'S 2021/22 |
COMMT'S 2021/22 |
YTD ACTUAL + COMMT'S |
YTD % OF BUD |
Revenue |
|||||||
Rates & Annual Charges |
(73,169,576) |
0 |
(73,169,576) |
(48,802,938) |
0 |
(48,802,938) |
67% |
User Charges & Fees |
(25,224,298) |
(268,906) |
(25,493,204) |
(17,245,183) |
0 |
(17,245,183) |
68% |
Interest & Investment Revenue |
(2,014,844) |
0 |
(2,014,844) |
(1,104,509) |
0 |
(1,104,509) |
55% |
Other Revenues |
(3,437,263) |
(364,722) |
(3,801,985) |
(2,644,363) |
0 |
(2,644,363) |
70% |
Operating Grants & Contributions |
(12,902,235) |
3,532,475 |
(9,369,760) |
(7,189,984) |
0 |
(7,189,984) |
77% |
Capital Grants & Contributions |
(82,436,148) |
(5,468,422) |
(87,904,570) |
(33,137,918) |
0 |
(33,137,918) |
38% |
Total Revenue |
(199,184,362) |
(2,569,576) |
(201,753,938) |
(110,124,895) |
0 |
(110,124,895) |
55% |
|
|||||||
Expenses
|
|||||||
Employee Benefits & On-Costs |
49,289,314 |
(5,559) |
49,283,756 |
30,206,350 |
0 |
30,206,350 |
61% |
Borrowing Costs |
3,211,705 |
(85,612) |
3,126,094 |
1,490,065 |
0 |
1,490,065 |
48% |
Materials & Services |
35,727,106 |
7,225,142 |
42,952,247 |
24,275,665 |
4,245,998 |
28,521,663 |
66% |
Depreciation & Amortisation |
39,287,050 |
0 |
39,287,050 |
26,191,367 |
0 |
26,191,367 |
67% |
Other Expenses |
3,708,040 |
2,169,028 |
5,877,068 |
2,688,646 |
2,534 |
2,691,181 |
46% |
Total Expenses |
131,223,215 |
9,303,000 |
140,526,215 |
84,852,093 |
4,248,533 |
89,100,625 |
63% |
|
|||||||
Net Operating (Profit)/Loss |
(67,961,147) |
6,733,424 |
(61,227,723) |
(25,272,803) |
4,248,533 |
(21,024,270) |
|
|
|||||||
Net Operating (Profit)/Loss before Capital Grants & Contributions |
14,475,001 |
12,201,846 |
26,676,846 |
7,865,115 |
4,248,533 |
12,113,648 |
|
|
|||||||
Capital / Reserve Movements |
|||||||
Capital Expenditure - One Off Confirmed |
75,756,060 |
37,447,435 |
113,203,495 |
40,793,796 |
31,771,729 |
72,565,525 |
64% |
18,512,675 |
962,758 |
19,475,433 |
4,643,999 |
4,646,397 |
9,290,396 |
48% |
|
43,269,470 |
(43,227,470) |
42,000 |
1,633 |
0 |
1,633 |
0% |
|
Loan Repayments |
8,236,502 |
(372,935) |
7,863,567 |
3,824,335 |
0 |
3,824,335 |
49% |
New Loan Borrowings |
(17,678,518) |
6,999,671 |
(10,678,847) |
0 |
0 |
0 |
0% |
Sale of Assets |
(804,819) |
(2,066,159) |
(2,870,978) |
(1,061,131) |
0 |
(1,061,131) |
37% |
Net Movements Reserves |
(20,043,173) |
(6,476,724) |
(26,519,897) |
0 |
0 |
0 |
0% |
Total Cap/Res Movements |
107,248,197 |
(6,733,424) |
100,514,773 |
48,202,631 |
36,418,126 |
84,620,757 |
|
|
|||||||
|
ORIGINAL |
BUDGET ADJ |
APPROVED BUDGET |
YTD ACTUAL EXCL COMMT'S 2021/22 |
COMMT'S 2021/22 |
YTD ACTUAL + COMMT'S |
YTD % OF BUD |
Net Result after Depreciation |
39,287,050 |
0 |
39,287,050 |
22,929,829 |
40,666,659 |
63,596,487 |
|
|
|||||||
Add back Depreciation Expense |
39,287,050 |
0 |
39,287,050 |
26,191,367 |
0 |
26,191,367 |
67% |
|
|||||||
Cash Budget (Surplus) / Deficit |
0 |
0 |
0 |
(3,261,538) |
40,666,659 |
37,405,120 |
|
Long Term Financial Plan (Surplus) /Deficit*
Description |
Budget 2021/22 |
Budget 2022/23 |
Budget 2023/24 |
Budget 2024/25 |
Budget 2025/26 |
Budget 2026/27 |
Budget 2027/28 |
Budget 2028/29 |
Budget 2029/30 |
Budget 2030/31 |
Adopted Bottom Line (Surplus) / Deficit |
0 |
860,298 |
1,751,328 |
2,469,233 |
3,928,332 |
3,831,470 |
3,259,284 |
3,494,780 |
3,511,108 |
3,930,045 |
Prior Adopted Bottom Line Adjustments |
0 |
(251,143) |
(465,404) |
(971,502) |
1,045,839 |
(58,051) |
(46,640) |
(46,593) |
(46,793) |
(46,793) |
Revised Bottom Line (Surplus) / Deficit |
0 |
609,155 |
1,285,924 |
1,497,731 |
4,974,171 |
3,773,419 |
3,212,644 |
3,448,187 |
3,464,315 |
3,883,253 |
* Note that the Revised Bottom Line (Surplus) / Deficit shown includes adopted future year budget variations but does not include any pending adjustments made in the draft 2022/23 Long Term Financial Plan.
Categories for budget adjustments in this month’s finance report:
This month’s Budget adjustments are categorised as follows:
1. Operating and Capital Budget Variations which affect the current 2021/22 financial year
2. 2021/22 Capital Project budgets timing adjustments
3. Future Year Capital Project budgets timing adjustments
4. Future Year New Capital Requests
5. Future Year New Oasis Capital Requests
2021/22 Revised Budget Result – (Surplus) / Deficit |
$’000s |
Original 2021/22 Budget Result as adopted by Council Total Budget Variations approved to date Budget Variations for February 2022 |
$0K $0K $0K |
Proposed Revised Budget result for 28 February 2022 - (Surplus) / Deficit |
$0K |
1. The proposed Operating and Capital Budget Variations for 28 February 2022 which affect the current 2021/22 financial year are listed below:
Budget Variation |
Amount |
Funding Source |
Net Impact (Fav)/ Unfav |
||
1 – Community Leadership and Collaboration |
|||||
Cyber Security Software & Services |
$140K |
Information Services Reserve ($140K) |
Nil |
||
Funds are required for Council to engage a Cyber Security provider to provide software and services to monitor and remediate security vulnerabilities and breaches. These services and software package will help to ensure that Council and public information is secure and safe from attackers. It is proposed to fund the variation from the Information Services Reserve. Estimated Completion: 30 June 2022 Job Consolidation: 12317 |
|
||||
2 – Safe and Healthy Community |
|||||
Wagga Cricket Ground Roof Replacement |
$32K |
NSW State Government Grant ($32K) |
Nil |
||
Council has been successful in securing State Government grant funds under the Crown Reserves Improvement Fund for the replacement of the roof and asbestos removal at the Wagga Wagga Cricket Ground Club House. Council staff will be project managing these works. Estimated Completion: 30 June 2022 Job Consolidation: 21776 |
|
||||
Wiradjuri Walking Track Upgrade |
$257K |
NSW State Government Grant ($257K) |
Nil |
||
Council has been successful in securing State Government grant funds under the Crown Reserves Improvement Fund for the upgrade and repairs of the Wiradjuri walking trail. The works will improve the safety and sustainability of the trail by: - renewing 187m of the eroded trail at Pomingalarna Reserve with rock steps and compacted earth - construct 450m of gravel path in Flowerdale Road - construct 562m of concrete path (2.5m wide) in Moorong St between the southern end of Gobbagombalin Bridge and Flowerdale Road The Pomingalarna trail segment is eroding on the side of a hill in a forested area. The rock steps are proposed to eliminate future erosion and provide a sustainable trail that has minimal effect on the natural environment. This work will reduce future operation maintenance costs repairing erosion after rain events. The Moorong Street and Flowerdale Road segments will improve walking and cycling on the Wiradjuri Trail by providing safe off-road paths. It will also improve the connection between Flowerdale Lagoon and the Wiradjuri Recreation Reserve, both important and heavily used crown reserves. Council staff will be project managing these works. Estimated Completion: 30 June 2022 Job Consolidation: 21777 |
|
||||
Collins Park - Replacement of Brick Retaining Walls Botanic Gardens – Zoo Drainage Pond Botanic Gardens – Dingo Enclosure Fence |
$23K
$23K
$19K |
Existing Parks Operational Budgets ($65K) |
Nil |
||
Funds are required for three Parks projects; Collins Park replacement of brick retaining walls, Botanic Gardens Zoo drainage pond and Botanic Gardens dingo enclosure fence. The four central brick retaining garden beds in the centre of Collins Park have deteriorated, are a safety hazard and are required to be replaced. This is a cost outside of the Collins Park maintenance budget. The retention pond in the central drainage course through the middle of the Botanic Gardens Zoo is leaking due to a damaged concrete liner and requires replacement. The fencing for the new dingo enclosure at the Botanic Gardens is required to ensure compliance with Department of Primary Industries (DPI) requirements. It is proposed to fund the three projects from within the existing City Presentation budget. Estimated Completion: 30 June 2022 Job Consolidations: 21694, 21695 & 21696 |
|
||||
Mangoplah Recreation Reserve Amenities Upgrade |
$120K |
NSW State Government Grant ($120K) |
Nil |
||
Council has been successful in securing State Government grant funds under the Crown Reserves Improvement Fund for the upgrades to the amenities block at Mangoplah Recreation Reserve. Council staff will be project managing these works. Estimated Completion: 30 June 2022 Job Consolidation: 21778 |
|
||||
Oberne Creek Hall Project |
$35K |
Federal Government Grant Funding |
Nil |
||
Council has been successful in securing Federal Government grant funds under the Black Summer Bushfire Recovery Grants Program for the Oberne Creek Hall Project. The project will see Council partner in the delivery of upgrade works to the Oberne Creek Hall. The improvements proposed will make the hall more attractive and user friendly for the community. The upgrades will include the installation of a community notice board and sign, installation of Wi-Fi shelves and powerpoints, installation of solar panels and external painting of the building. The budget is to be allocated $35K in 2022/23 and $4K in 2023/24. Estimated Completion: 30 June 2024 Job Consolidation: 21790 |
|
||||
Tarcutta Recreation Reserve Infrastructure Upgrade |
$74K |
Federal Government Grant Funding ($74K) |
Nil |
||
Council has been successful in securing Federal Government grant funds under the Black Summer Bushfire Recovery Grants Program for the Tarcutta Recreation Reserve Infrastructure Upgrade. This project will see Council partner with the Tarcutta Recreation Reserve Committee to complete upgrade works to the recreation ground facilities. The project will significantly improve the existing facilities and include landscaping works, installation of water tanks, construction of a playground, air conditioning in the main shed as well as additional cattle facilities. The budget will be allocated with $74K in 2021/22 and $174K in 2022/23. Estimated Completion: 30 June 2023 Job Consolidation: 21789 |
|
||||
Heading Down a New Path Project – Humula Community |
$43K |
Federal Government Grant Funding ($43K) |
Nil |
||
Council has been successful in securing Federal Government grant funds under the Black Summer Bushfire Recovery Grants Program for the Heading Down a New Path Project. The project will see Council work alongside the Humula Community, more notably the school community. The funds will be utilised to build a pathway, a new shelter with concrete slab and carpark. These works will increase connectivity and accessibility whilst providing the community an all-weather option for when community members may want to engage in outdoor learning opportunities and/or providers who may bring crucial educational, health or wellbeing outreach servicing to the village. The budget is to be allocated $43K in 2021/22, $32K in 2022/23 and $32K in 2023/24. Estimated Completion: 30 June 2024 Job Consolidation: 21791 |
|
||||
Breathing New Life into History – Tarcutta Community |
$72K |
Federal Government Grant Funding ($72K) |
Nil |
||
Council has been successful in securing Federal Government grant funds under the Black Summer Bushfire Recovery Grants Program for the Breathing New Life into History Project. The project will see Council work alongside the Tarcutta Community to upgrade the Tarcutta Memorial Hall. The funds will be utilised to deliver structural, visual and sustainability upgrades to the building inclusive of fire safety upgrades, painting and upgrades to the existing toilets. These works will reinvigorate an important community space, provide increased function and usability to a variety of user groups. The budget is to be allocated $72K in 2021/22, $54K in 2022/23 and $54K in 2023/24. Estimated Completion: 30 June 2024 Job Consolidation: 21792 |
|
||||
5 – The Environment |
|||||
Parks Irrigation Controller Upgrade |
$72K |
Existing Parks Operational Budgets ($72K) |
Nil |
||
Funds are required to expand the rollout of the Parks Irrigation Controller Upgrades. The upgrade allows the irrigation control to monitor individual zones and control individual sprinklers which results in future water savings. The ovals to be converted are Collins Park, Victory Memorial Gardens, Main Street, Cootamundra Boulevard Park and the Botanic Gardens and Zoo. Council currently has a $25K annual allocation in the capital works program up to the 2026/27 financial year. This extra $72K requested for this financial year will expand the program and allow the additional spaces to be upgraded. It is proposed to fund the variation from existing Open Space operational budgets. Estimated Completion: 30 June 2022 Job Consolidation: 20959 |
|
||||
Lake Albert Flood Mitigation Study |
$11K |
Department of Planning & Environment (DPE) Grant ($7K) Stormwater Levy Reserve ($4K) |
Nil |
||
Council has been successful in securing DPE Floodplain Management Program grant funding for the Lake Albert Floodplain Mitigation Options Feasibility Study 2021/FMP/0039. The study involves further investigations into the “Lake Albert Enhanced Flow Scheme” which is a high priority flood mitigation option from the Major Overland Flow Flood Risk Management Study & Plan (MOFFRMS&P). It seeks to reduce flood damages to properties along Crooked Creek, Stringybark Creek, and downstream of Lake Albert Road. This project will conduct a feasibility assessment of the recommended options and then develop preliminary designs of the preferred scheme. The total project budget is $220K phased over 2021/22 and 2022/23 with the grant being 2:1 funding with Council’s portion proposed to be funded from the Stormwater Levy Reserve. Estimated Completion: 30 June 2023 Job Consolidation: 21793 |
|
||||
Glenfield Drain & Flowerdale Storage Flood Mitigation Study |
$8K |
Department of Planning & Environment (DPE) Grant ($5K) Stormwater Levy Reserve ($3K) |
Nil |
||
Council has been successful in securing DPE Floodplain Management Program grant funding for the Glenfield Drain and Flowerdale storage flood mitigation works feasibility study 2021/FMP/0024. Glenfield Drain runs from Red Hill Road northwards beneath the railway embankment and Sturt Highway and discharges to the Flowerdale Storage Area. This study is to assess options that were raised in a previous Major Overland Flow Flood Study (MOFFS) in more detail and determine if they are appropriate for the drain and the network and if they should progress to full design in the future. The total project budget is $155K phased over 2021/22 and 2022/23 with the grant being 2:1 funding with Council’s portion proposed to be funded from the Stormwater Levy Reserve. Estimated Completion: 30 June 2023 Job Consolidation: 21795 |
|
||||
Uranquinty Levee Upgrade Investigation & Design |
$9K |
Department of Planning & Environment Grant ($6K) Stormwater Levy Reserve ($3K) |
Nil |
||
Council has been successful in securing DPE Floodplain Management Program grant funding for the Uranquinty Levee Upgrade Investigation & Design 2021/FMP/0032. The Uranquinty Flood Risk Management Study & Plan (FRMS&P) has several significant recommendations for the village of Uranquinty. The option of upgrading the levee system around Uranquinty to provide a 1% Annual Exceedance Probability (AEP) event level of protection is the highest priority recommendation. This project is to undertake an investigation and detailed design for the upgrading of the Uranquinty Levee System to ensure protection of the Town in flood events up to and including the 1% AEP flood event. The total project budget is $180K phased over 2021/22 and 2022/23 with the grant being 2:1 funding with Council’s portion proposed to be funded from the Stormwater Levy Reserve. Estimated Completion: 30 June 2023 Job Consolidation: 21794 |
|
||||
|
$0K |
||||
2. The following 2021/22 projects have been reviewed by Council’s Project Management Team and delivery timelines rescheduled. There has been no change to the total budgets for these projects.
Job No. |
Project Title |
2021/22 Current Confirmed |
2021/22 Proposed Confirmed |
2022/23 Proposed Pending |
2022/23 Proposed Confirmed |
47323 |
Airport Ancillary Land Acquisition |
$306,268 |
$15,000 |
$0 |
$291,268 |
70092 |
GWMC Progressive Site Rehabilitation |
$222,284 |
$65,153 |
$0 |
$157,131 |
70135 |
GWMC Gas Capture Network Expansion |
$1,837,993 |
$507,983 |
$0 |
$1,330,010 |
70147 |
GWMC Domestic Precinct |
$105,509 |
$33,135 |
$0 |
$72,373 |
70164 |
GWMC Construction of New Cell |
$1,920,000 |
$500,000 |
$0 |
$1,420,000 |
70168 |
GWMC Plant Shed |
$2,397,660 |
$63,838 |
$0 |
$2,333,822 |
3. The following future year Capital project has been reviewed and delivery timelines and project budget rescheduled.
Job No. |
Project Title |
Description |
Proposed Budget |
70105 |
GWMC Organic Processing Plant (current LTFP 2023/24 $4,240,000 + 2026/27 $500,000) |
Remove capital project construction budget until feasibility study has been completed. Allocate a $200,000 budget in 2022/23 for these initial works. |
$200,000 (2022/23 Confirmed) |
70178 |
GWMC Monocell (current LTFP 2022/23 $3,900,000) |
Bring funding of $318,749 forward from 2022/23 to 2021/22 for design and preliminary costs that are being incurred for the new Monocell. This will leave a remaining $3,581,251 in 2022/23 to complete the project. |
$318,749 (2021/22 Confirmed) |
4. The following future year new Capital projects as presented and discussed with Councillors at the 21 February 2022 Long Term Financial Plan workshop are proposed to be included in the 2021/22 Long Term Financial Plan Capital Works Program and Delivery Program.
Job No. |
Project Title |
Project Description |
Financial Year |
Budget |
Funding Source |
21797 |
MPS Sports Court Recoat |
Recoating of the courts are required within the first 5 years of operations to maintain 25 years warranty and extend life of the original line marking and clear coating of the courts. |
2022/23
2027/28 (Pending) |
$35,000
$40,000 |
Parks & Recreation Reserve
GPR |
21798 |
Civic Theatre – Resheet Wall Surface Areas on Upper/Turret Roof Area |
Install Civic Theatre External cladding to high areas to address safehold incident. |
2022/23 |
$103,500 |
Buildings Reserve |
21900 |
Levee Bank Maintenance – new plant items |
Increased activity and inaccessibility in some areas with the completion of the main city levee bank has resulted in the requirement to purchase new mowing and other plant items. |
2022/23 |
$171,100 |
Plant Reserve |
Job No. |
Project Title |
Project Description |
Financial Year |
Budget |
Funding Source |
21900 |
Riverside Precinct Maintenance – new plant items |
Increased activity with expanded gardens and playgrounds at Riverside has resulted in the requirement to purchase new mowing and other plant items. |
2022/23 |
$116,320 |
Plant Reserve |
38639 |
Copland St Industrial Area -Stormwater Drainage Upgrade |
New pumps in this area will be incorporated into the existing pit structure and facilitate draining of the Copland St Industrial area when the floodgates are closed and overland flow has occurred in this catchment. |
2022/23 |
$177,620 |
Old S94 Reserve $85,262 + Contribution Funding $92,358 |
5. At the 21 February 2022 Long Term Financial Plan workshop, Councillors were advised of a total amount per year for the Oasis Future Year Capital Projects, from years 2026/27 to 2031/32. The below table includes the itemised list of works for Councillors information and adoption.
Job No. |
Project Title |
Financial Year |
Budget |
Funding Source |
28147 |
Oasis - 50m Pool Covers & Rollers Replacement |
2031/32 |
$85,992 |
Oasis Reserve |
28148 |
Oasis - Dive Pool Covers & Rollers Replacement |
2031/32 |
$45,000 |
Oasis Reserve |
28170 |
Oasis - 50m pool Flood Lights |
2026/27 |
$80,000 |
GPR |
28149 |
Oasis - Pool Cover Winch Replacement |
2031/32 |
$35,150 |
GPR |
12202 |
Oasis - Replace Fibreglass Spring Boards |
2031/32 |
$85,000 |
GPR |
28151 |
Oasis - Pool Inflatables Replacement |
2030/31 |
$100,000 |
GPR |
28171 |
Oasis - Co Generation Energy System or alike |
2026/27 |
$1,500,000 |
GPR |
28172 |
Oasis - 50m Pool Lane Ropes & Lane Storage Rollers Replacement |
2026/27 |
$85,000 |
GPR |
28173 |
Oasis - Disable / Mixed access equipment / Steps - Wheel Chairs - Hoists & Extra |
2026/27 |
$95,000 |
GPR |
28174 |
Oasis - 25m & Program Pool Covers & Rollers Replacement |
2027/28 |
$70,000 |
GPR |
28175 |
Oasis - Pool Hall lighting Repair & Replacement |
2028/29 |
$100,000 |
Oasis Reserve |
28176 |
Oasis - Public Address System Repair & Replacement |
2029/30 |
$85,000 |
Oasis Reserve |
28124 |
Oasis - 25m Pool Dive Starting Blocks |
2028/29 |
$48,000 |
GPR |
28177 |
Oasis - 50m Pool Dive Starting Blocks |
2026/27 |
$42,000 |
GPR |
28178 |
Oasis - Pool Hall circulation fans |
2029/30 |
$45,000 |
GPR |
Job No. |
Project Title |
Financial Year |
Budget |
Funding Source |
16393 |
Oasis - Floor carpet - entrance, pool hall, offices, stairs & meeting room |
2030/31 |
$64,000 |
Oasis Reserve |
28146 |
Oasis - Automatic Pool Cleaners |
2029/30 |
$60,000 |
Oasis Reserve |
15143 |
Oasis - Point of Sale System & entry gates |
2028/29 |
$115,000 |
GPR |
28179 |
Oasis - 50m Pool Shade covers deep end of pool |
2026/27 |
$290,000 |
GPR |
28123 |
Oasis - 50m Pool heating system solar and gas boiler |
2028/29 |
$275,000 |
GPR |
20840 |
Oasis - BBQ's |
2030/31 |
$70,000 |
Oasis Reserve |
28180 |
Oasis - Water Drinking Fountains |
2029/30 |
$60,000 |
GPR |
28181 |
Oasis - 50m pool & grandstand concourse resurfacing |
2027/28 |
$175,000 |
GPR |
28182 |
Oasis - Irrigation / Sprinkler system to mixed areas |
2027/28 |
$85,000 |
Oasis Reserve |
28183 |
Oasis - 25m, Program & Leisure Pool Expansion Joints Replacement |
2029/30 |
$125,000 |
GPR |
28184 |
Oasis - Pool Balance Tanks service |
2030/31 |
$105,000 |
GPR |
28133 |
Oasis - Mixed Air Conditioning |
2031/32 |
$125,000 |
GPR |
28185 |
Oasis - 50m Pool Shade covers, western side |
2026/27 |
$390,000 |
Oasis Reserve |
2021/22 Capital Works Summary
Approved Budget |
Proposed Movement |
Proposed Budget |
|
One-off |
$113,203,495 |
$397,354 |
$113,600,849 |
Recurrent |
$19,475,432 |
$0 |
$19,475,432 |
Pending |
$42,000 |
$0 |
$42,000 |
Total Capital Works |
$132,720,927 |
$397,354 |
$133,118,281 |
Current Restrictions
RESERVES SUMMARY |
|||||
28 FEBRUARY 2022 |
|||||
|
CLOSING BALANCE 2020/21 |
ADOPTED RESERVE TRANSFERS 2021/22 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 14.2.2022 |
PROPOSED CHANGES for Council Resolution* |
BALANCE AS AT 28 FEBRUARY 2022 |
|
|
|
|
|
|
Externally Restricted |
|
|
|
|
|
Developer Contributions - Section 7.11 |
(27,924,028) |
547,854 |
(1,242,660) |
|
(28,618,834) |
Developer Contributions - Section 7.12 |
462,032 |
(28,215) |
(3) |
|
433,814 |
Developer Contributions - Stormwater Section 64 |
(5,936,952) |
(617,863) |
110,124 |
|
(6,444,692) |
Sewer Fund |
(29,992,670) |
3,094,449 |
(880,201) |
|
(27,778,423) |
Solid Waste |
(21,429,172) |
10,541,347 |
(5,530,122) |
(4,194,587) |
(20,612,534) |
Specific Purpose Unexpended Grants & Contributions |
(9,204,765) |
|
9,204,765 |
|
0 |
SRV Levee Reserve |
(6,439,536) |
|
139,774 |
|
(6,299,762) |
Stormwater Levy |
(4,588,976) |
(352,886) |
270,916 |
9,250 |
(4,661,696) |
Total Externally Restricted |
(105,054,067) |
13,184,685 |
2,072,592 |
(4,185,337) |
(93,982,127) |
|
|
|
|||
Internally Restricted |
|
|
|||
Airport |
0 |
420,584 |
(420,584) |
|
0 |
Art Gallery |
(1,709) |
0 |
0 |
|
(1,709) |
Bridge Replacement |
(296,805) |
0 |
0 |
|
(296,805) |
Buildings |
(1,046,797) |
159,433 |
(12,885) |
|
(900,249) |
CBD Carparking Facilities |
(498,295) |
498,295 |
0 |
|
0 |
CCTV |
(100,843) |
18,000 |
12,000 |
|
(70,843) |
Cemetery |
(828,348) |
(218,116) |
10,200 |
|
(1,036,264) |
Civic Theatre |
(39,666) |
5,930 |
|
(33,736) |
|
Civil Infrastructure |
(9,786,909) |
2,236,679 |
(636,558) |
|
(8,186,788) |
Community Works |
(171,505) |
(40,429) |
56,851 |
|
(155,083) |
Council Election |
(542,957) |
403,602 |
0 |
|
(139,354) |
Economic Development |
(436,848) |
367,520 |
|
(69,328) |
|
Emergency Events Reserve |
(231,184) |
(50,000) |
(328,015) |
|
(609,199) |
Employee Leave Entitlements Gen Fund |
(3,798,309) |
0 |
|
(3,798,309) |
|
Environmental Conservation |
(116,578) |
75,000 |
0 |
|
(41,578) |
Event Attraction |
(302,414) |
|
122,647 |
|
(179,767) |
Grants Commission |
(5,382,345) |
|
5,382,345 |
|
0 |
Gravel Pit Restoration |
(820,851) |
3,333 |
7,980 |
|
(809,537) |
Information Services |
(1,052,159) |
105,305 |
272,496 |
140,000 |
(534,358) |
Insurance Variations |
(50,000) |
|
0 |
|
(50,000) |
Internal Loans |
(3,022,169) |
1,158,394 |
199,499 |
(291,268) |
(1,955,544) |
Lake Albert Improvements |
(84,423) |
(21,417) |
0 |
|
(105,839) |
Livestock Marketing Centre |
(4,447,351) |
863,862 |
74,157 |
|
(3,509,332) |
Museum Acquisitions |
(39,378) |
15,000 |
0 |
|
(24,378) |
Net Zero Emissions |
(375,555) |
210,165 |
15,000 |
|
(150,390) |
Oasis Reserve |
(1,266,045) |
764,654 |
80,249 |
|
(421,141) |
|
CLOSING BALANCE 2020/21 |
ADOPTED RESERVE TRANSFERS 2021/22 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 14.2.2022 |
PROPOSED CHANGES for Council Resolution |
BALANCE AS AT 28 FEBRUARY 2022 |
Parks & Recreation Projects |
(942,906) |
(67,410) |
348,285 |
|
(662,031) |
Planning Legals |
(60,000) |
(40,000) |
0 |
|
(100,000) |
Plant Replacement |
(4,302,142) |
21,032 |
1,829,093 |
|
(2,452,017) |
Project Carryovers |
(3,816,168) |
76,000 |
3,740,168 |
|
0 |
Public Art |
(177,324) |
138,183 |
(125,981) |
|
(165,123) |
Sister Cities |
(40,000) |
(10,000) |
0 |
|
(50,000) |
Stormwater Drainage |
(158,178) |
|
0 |
|
(158,178) |
Strategic Real Property |
(800,000) |
|
800,000 |
|
0 |
Subdivision Tree Planting |
(486,675) |
20,000 |
0 |
|
(466,675) |
Unexpended External Loans |
(2,004,486) |
118,338 |
1,777,404 |
|
(108,745) |
Workers Compensation |
(190,649) |
|
30,000 |
|
(160,649) |
Total Internally Restricted |
(47,717,970) |
6,858,488 |
13,607,801 |
(151,268) |
(27,402,949) |
|
|
|
|
|
|
Total Restricted |
(152,772,037) |
20,043,173 |
15,680,394 |
(4,336,605) |
(121,385,075) |
|
|
|
|
|
|
Total Unrestricted |
(9,818,000) |
0 |
0 |
0 |
(9,818,000) |
|
|
|
|
|
|
Total Cash, Cash Equivalents, and Investments |
(162,590,037) |
20,043,173 |
15,680,394 |
(4,336,605) |
(131,203,075) |
Investment Summary as at 28 February 2022
In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below.
Institution |
Rating |
Closing
Balance |
Closing
Balance |
February |
February |
Investment |
Maturity |
Term |
At Call Accounts |
|
|
|
|
|
|
|
|
NAB |
AA- |
214,299 |
364,830 |
0.10% |
0.22% |
N/A |
N/A |
N/A |
CBA |
AA- |
1,792,480 |
7,871,771 |
0.10% |
4.71% |
N/A |
N/A |
N/A |
CBA |
AA- |
14,128,865 |
10,630,102 |
0.15% |
6.36% |
N/A |
N/A |
N/A |
Macquarie Bank |
A+ |
9,041,510 |
9,044,285 |
0.40% |
5.41% |
N/A |
N/A |
N/A |
Total At Call Accounts |
|
25,177,155 |
27,910,989 |
0.22% |
16.70% |
|
|
|
Short Term Deposits |
|
|
|
|
|
|
|
|
Community First |
NR |
1,000,000 |
1,000,000 |
1.00% |
0.60% |
7/12/2021 |
7/07/2022 |
7 |
Total Short Term Deposits |
|
1,000,000 |
1,000,000 |
1.00% |
0.60% |
|
|
|
Medium Term Deposits |
|
|
|
|
|
|
|
|
RaboBank |
A+ |
1,000,000 |
1,000,000 |
3.16% |
0.60% |
5/06/2017 |
6/06/2022 |
60 |
AMP |
BBB |
2,000,000 |
2,000,000 |
0.95% |
1.20% |
30/11/2020 |
30/05/2022 |
18 |
Westpac |
AA- |
3,000,000 |
3,000,000 |
1.16% |
1.80% |
10/03/2017 |
10/03/2022 |
60 |
Auswide |
BBB |
2,000,000 |
2,000,000 |
0.85% |
1.20% |
6/10/2020 |
6/10/2022 |
24 |
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
1.20% |
1.20% |
4/01/2022 |
4/01/2024 |
24 |
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
3.50% |
0.60% |
1/06/2018 |
1/06/2022 |
48 |
Westpac |
AA- |
2,000,000 |
2,000,000 |
1.32% |
1.20% |
28/06/2021 |
29/06/2026 |
60 |
BOQ |
BBB+ |
3,000,000 |
3,000,000 |
3.25% |
1.80% |
28/08/2018 |
29/08/2022 |
48 |
Westpac |
AA- |
2,000,000 |
2,000,000 |
1.80% |
1.20% |
15/11/2021 |
17/11/2025 |
48 |
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
3.30% |
0.60% |
20/11/2018 |
21/11/2022 |
48 |
Bendigo-Adelaide |
BBB+ |
1,000,000 |
1,000,000 |
3.25% |
0.60% |
30/11/2018 |
30/11/2022 |
48 |
Newcastle Permanent |
BBB |
2,000,000 |
0 |
0.00% |
0.00% |
8/02/2019 |
8/02/2022 |
36 |
Newcastle Permanent |
BBB |
2,000,000 |
2,000,000 |
2.70% |
1.20% |
23/04/2019 |
26/04/2022 |
36 |
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
2.40% |
0.60% |
22/05/2019 |
23/05/2022 |
36 |
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
2.15% |
0.60% |
8/07/2019 |
10/07/2023 |
48 |
Auswide |
BBB |
1,000,000 |
1,000,000 |
1.95% |
0.60% |
12/08/2019 |
12/08/2022 |
36 |
Judo Bank |
BBB- |
1,000,000 |
1,000,000 |
1.90% |
0.60% |
10/09/2019 |
9/09/2022 |
36 |
Auswide |
BBB |
1,000,000 |
1,000,000 |
1.72% |
0.60% |
3/10/2019 |
4/10/2022 |
36 |
ICBC |
A |
2,000,000 |
2,000,000 |
2.03% |
1.20% |
6/11/2019 |
6/11/2024 |
60 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.83% |
1.20% |
28/11/2019 |
28/11/2024 |
60 |
Judo Bank |
BBB- |
1,000,000 |
1,000,000 |
1.30% |
0.60% |
3/12/2021 |
4/12/2023 |
24 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.75% |
0.60% |
6/01/2020 |
8/01/2024 |
48 |
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
2.00% |
0.60% |
28/02/2020 |
28/02/2025 |
60 |
ING Bank |
A |
2,000,000 |
2,000,000 |
1.50% |
1.20% |
2/03/2020 |
2/03/2022 |
24 |
Macquarie Bank |
A+ |
2,000,000 |
2,000,000 |
1.40% |
1.20% |
9/03/2020 |
9/03/2022 |
24 |
Police Credit Union |
NR |
1,000,000 |
1,000,000 |
2.20% |
0.60% |
1/04/2020 |
1/04/2025 |
60 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.85% |
0.60% |
29/05/2020 |
29/05/2025 |
60 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.86% |
0.60% |
1/06/2020 |
2/06/2025 |
60 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.75% |
1.20% |
25/06/2020 |
25/06/2025 |
60 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.75% |
1.20% |
25/06/2020 |
25/06/2025 |
60 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.60% |
1.20% |
29/06/2020 |
28/06/2024 |
48 |
ICBC |
A |
3,000,000 |
3,000,000 |
1.25% |
1.80% |
30/06/2020 |
30/06/2022 |
24 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.42% |
1.20% |
7/07/2020 |
8/07/2024 |
48 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.50% |
1.20% |
17/08/2020 |
18/08/2025 |
60 |
Institution |
Rating |
Closing
Balance |
Closing
Balance |
February |
February |
Investment |
Maturity |
Term |
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
1.25% |
0.60% |
7/09/2020 |
8/09/2025 |
60 |
BoQ |
BBB+ |
2,000,000 |
2,000,000 |
1.25% |
1.20% |
14/09/2020 |
15/09/2025 |
60 |
NAB |
AA- |
1,000,000 |
1,000,000 |
0.60% |
0.60% |
14/09/2021 |
14/09/2023 |
24 |
AMP |
BBB |
1,000,000 |
1,000,000 |
0.95% |
0.60% |
26/11/2020 |
25/05/2022 |
18 |
AMP |
BBB |
2,000,000 |
2,000,000 |
0.95% |
1.20% |
7/12/2020 |
6/06/2022 |
18 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.20% |
0.60% |
7/12/2020 |
8/12/2025 |
60 |
Warwick CU |
NR |
1,000,000 |
1,000,000 |
0.75% |
0.60% |
29/01/2021 |
30/01/2023 |
24 |
NAB |
AA- |
2,000,000 |
2,000,000 |
0.95% |
1.20% |
29/01/2021 |
29/01/2026 |
60 |
NAB |
AA- |
1,000,000 |
1,000,000 |
1.08% |
0.60% |
22/02/2021 |
20/02/2026 |
60 |
NAB |
AA- |
2,000,000 |
2,000,000 |
1.25% |
1.20% |
3/03/2021 |
2/03/2026 |
60 |
Summerland CU |
NR |
1,000,000 |
1,000,000 |
0.75% |
0.60% |
29/04/2021 |
28/04/2023 |
24 |
NAB |
AA- |
2,000,000 |
2,000,000 |
1.40% |
1.20% |
21/06/2021 |
19/06/2026 |
60 |
NAB |
AA- |
2,000,000 |
2,000,000 |
0.65% |
1.20% |
25/06/2021 |
26/06/2023 |
24 |
Westpac |
AA- |
2,000,000 |
2,000,000 |
1.32% |
1.20% |
25/06/2021 |
25/06/2026 |
60 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.32% |
0.60% |
25/08/2021 |
25/08/2026 |
60 |
NAB |
AA- |
2,000,000 |
2,000,000 |
0.65% |
1.20% |
31/08/2021 |
31/08/2023 |
24 |
AMP |
BBB |
2,000,000 |
2,000,000 |
1.00% |
1.20% |
18/10/2021 |
17/10/2024 |
36 |
Westpac |
AA- |
2,000,000 |
2,000,000 |
1.56% |
1.20% |
30/11/2021 |
29/11/2024 |
36 |
Westpac |
AA- |
0 |
2,000,000 |
2.00% |
1.20% |
8/02/2022 |
10/02/2025 |
36 |
Total Medium Term Deposits |
|
84,000,000 |
84,000,000 |
1.58% |
50.26% |
|
|
|
Floating Rate Notes - Senior Debt |
|
|
|
|
|
|
|
|
Newcastle Permanent |
BBB |
1,520,084 |
0 |
0.00% |
0.00% |
6/02/2018 |
6/02/2023 |
60 |
Westpac |
AA- |
3,051,723 |
3,051,148 |
BBSW + 114 |
1.83% |
24/01/2019 |
24/04/2024 |
63 |
ANZ |
AA- |
2,544,574 |
0 |
0.00% |
0.00% |
8/02/2019 |
8/02/2024 |
60 |
NAB |
AA- |
2,032,342 |
2,026,267 |
BBSW + 104 |
1.21% |
26/02/2019 |
26/02/2024 |
60 |
Westpac |
AA- |
2,533,708 |
2,527,896 |
BBSW + 88 |
1.51% |
16/05/2019 |
16/08/2024 |
63 |
Suncorp-Metway |
A+ |
1,258,724 |
1,258,863 |
BBSW + 78 |
0.75% |
30/07/2019 |
30/07/2024 |
60 |
ANZ |
AA- |
2,021,214 |
2,016,173 |
BBSW + 77 |
1.21% |
29/08/2019 |
29/08/2024 |
60 |
HSBC |
AA- |
2,526,487 |
2,526,440 |
BBSW + 83 |
1.51% |
27/09/2019 |
27/09/2024 |
60 |
Bank Australia |
BBB |
1,508,443 |
1,509,348 |
BBSW + 90 |
0.90% |
2/12/2019 |
2/12/2022 |
36 |
ANZ |
AA- |
1,513,719 |
1,512,852 |
BBSW + 76 |
0.91% |
16/01/2020 |
16/01/2025 |
60 |
NAB |
AA- |
2,018,185 |
2,017,062 |
BBSW + 77 |
1.21% |
21/01/2020 |
21/01/2025 |
60 |
Newcastle Permanent |
BBB |
1,118,293 |
1,114,606 |
BBSW + 112 |
0.67% |
4/02/2020 |
4/02/2025 |
60 |
Macquarie Bank |
A+ |
2,018,858 |
2,015,094 |
BBSW + 84 |
1.21% |
12/02/2020 |
12/02/2025 |
60 |
BOQ Covered |
AAA |
559,577 |
558,264 |
BBSW + 107 |
0.33% |
14/05/2020 |
14/05/2025 |
60 |
Credit Suisse |
A+ |
1,316,088 |
1,311,843 |
BBSW + 115 |
0.78% |
26/05/2020 |
26/05/2023 |
36 |
UBS |
A+ |
1,513,432 |
1,511,541 |
BBSW + 87 |
0.90% |
30/07/2020 |
30/07/2025 |
60 |
Bank of China Australia |
A |
1,506,500 |
1,506,876 |
BBSW + 78 |
0.90% |
27/10/2020 |
27/10/2023 |
36 |
CBA |
AA- |
2,003,218 |
1,998,526 |
BBSW + 70 |
1.20% |
14/01/2022 |
14/01/2027 |
60 |
Rabobank |
A+ |
2,000,249 |
1,998,916 |
BBSW + 73 |
1.20% |
27/01/2022 |
27/01/2027 |
60 |
Newcastle Permanent |
BBB |
0 |
998,565 |
BBSW + 100 |
0.60% |
10/02/2022 |
10/02/2027 |
60 |
NAB |
AA- |
0 |
2,398,153 |
BBSW + 72 |
1.43% |
25/02/2022 |
25/02/2027 |
60 |
Total Floating Rate Notes - Senior Debt |
|
34,565,417 |
33,858,431 |
|
20.26% |
|
|
|
Institution |
Rating |
Closing
Balance |
Closing
Balance |
February |
February |
Investment |
Maturity |
Term |
Fixed Rate Bonds |
|
|
|
|
|
|
|
|
ING Covered |
AAA |
714,544 |
703,053 |
1.10% |
0.42% |
19/08/2021 |
19/08/2026 |
60 |
Northern Territory Treasury |
AA- |
3,000,000 |
3,000,000 |
1.00% |
1.80% |
24/08/2021 |
16/12/2024 |
40 |
Northern Territory Treasury |
AA- |
3,000,000 |
3,000,000 |
1.50% |
1.80% |
24/08/2021 |
15/12/2026 |
64 |
BoQ |
BBB+ |
1,861,110 |
1,845,489 |
2.10% |
1.10% |
27/10/2021 |
27/10/2026 |
60 |
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.50% |
1.20% |
6/08/2021 |
15/12/2026 |
64 |
Northern Territory Treasury |
AA- |
1,000,000 |
1,000,000 |
1.50% |
0.60% |
14/07/2021 |
15/12/2026 |
65 |
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.30% |
1.20% |
29/04/2021 |
15/06/2026 |
61 |
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.00% |
1.20% |
30/11/2020 |
15/12/2025 |
60 |
Northern Territory Treasury |
AA- |
1,000,000 |
1,000,000 |
1.00% |
0.60% |
20/11/2020 |
15/12/2025 |
61 |
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.00% |
1.20% |
21/10/2020 |
15/12/2025 |
62 |
Total Fixed Rate Bonds |
|
18,575,655 |
18,548,542 |
1.31% |
11.10% |
|
|
|
Managed Funds |
|
|
|
|
|
|
|
|
NSW Tcorp |
NR |
1,867,582 |
1,810,262 |
-3.07% |
1.08% |
17/03/2014 |
1/02/2027 |
154 |
Total Managed Funds |
|
1,867,582 |
1,810,262 |
-3.07% |
1.08% |
|
|
|
TOTAL CASH ASSETS, CASH |
|
165,185,808 |
167,128,224 |
|
100.00% |
|
|
|
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK |
|
4,431,882 |
4,215,254 |
|
|
|
|
|
TOTAL WWCC CASH ASSETS, CASH |
|
160,753,927 |
162,912,969 |
|
|
|
|
|
Council’s investment portfolio is dominated by Term Deposits, equating to approximately 51% of the portfolio across a broad range of counterparties. Cash equates to 17%, with Floating Rate Notes (FRNs) around 20%, fixed rate bonds around 11% and growth funds around 1% of the portfolio.
Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.
All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:
Investment Portfolio Balance
Council’s investment portfolio balance increased slightly over the past month, up from $160.75M to $162.91M.
Monthly Investment Movements
Redemptions/Sales – Council sold the following investment securities during February 2022:
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
Newcastle Permanent Building Society (BBB) Term Deposit |
$2M |
3 years |
3.05% |
This term deposit was redeemed on maturity and funds were used to purchase a new 3-yr Westpac term deposit (as below). |
Newcastle Permanent Building Society (BBB) Floating Rate Note |
$1.5M |
5 years |
BBSW +140bps |
This floating rate note was sold prior to maturity and funds were used to purchase the new 5-yr Newcastle Permanent floating rate note (as below). Council recognised a capital gain of $15,015. |
ANZ (AA-) Floating Rate Note |
$2.5M |
5 years |
BBSW +110bps |
This floating rate note was sold prior to maturity and funds were used to purchase the new 5-yr Rabobank floating rate note (as below). Council recognised a capital gain of $37,100. |
New Investments – Council purchased the following investment securities during February 2022:
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
Westpac (AA-) Term Deposit |
$2M |
3 years |
2.00% |
The Westpac Bank rate of 2.00% compared favourably to the rest of the market for this term. The next best rate for this term was 1.93%. |
Newcastle Permanent Building Society (BBB) Floating Rate Note |
$1M |
5 years |
BBSW +100bps |
Council’s independent Investment Advisor advised this Floating Rate Note represented fair value with a potential grossed-up value of +115-120bps after 4 years. |
NAB (AA-) Floating Rate Note |
$2.4M |
5 years |
BBSW +72bps |
Council’s independent Investment Advisor advised this Floating Rate Note represented fair value with a potential grossed-up value of +100bps after 2 years. |
Rollovers – Council did not rollover any investment securities during February 2022.
Monthly Investment Performance
Interest/growth/capital gains/(losses) for the month totalled $29,763, which compares unfavourably with the budget for the period of $150,039 - underperforming budget for the month by $120,276.
Council’s underperformance to budget for February was a result of a negative return for Council’s T-Corp Managed Fund, with the fund returning -3.02% (or -$57,320) for the month as international shares fell by 2.79%. It is important to note that this managed fund is a long term investment, and despite the volatility over the past two years remains Council’s best performing investment over the past 3 years returning 7.34% per annum.
Council’s floating rate note portfolio also contributed to the underperformance for the month as principal values of this portfolio dropped by -0.11% (or -$32,165) as monetary easing policies started to be progressively withdrawn and geopolitical tensions continued to impact financial markets.
In comparison to the AusBond Bank Bill Index* of 0.12% (annualised), Council’s investment portfolio returned 0.84% (annualised) for the month of February. Cash and At‑Call accounts returned 0.24% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.
Over the past year, Council’s investment portfolio has returned 1.42%, outperforming the AusBond Bank Bill index by 1.39%.
* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.
Report by Responsible Accounting Officer
I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 29 November 2021.
Carolyn Rodney
Responsible Accounting Officer
Policy and Legislation
Budget variations are reported in accordance with Council’s POL 052 Budget Policy.
Investments are reported in accordance with Council’s POL 075 Investment Policy.
Local Government Act 1993
Section 625 - How may councils invest?
Local Government (General) Regulation 2021
Section 212 - Reports on council investments
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
This report is a control mechanism that assists in addressing the following potential risks to Council:
· Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times
· Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner
Internal / External Consultation
All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.
The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.
1⇩. |
Capital Works Program 2021/22 to 2031/32 |
|
RP-10 2022 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT ANNUAL CONFERENCE
Author: Ingrid Hensley
General Manager: Peter Thompson
Summary: |
Endorsement of the Mayor and one Councillor’s attendance at the 2022 National General Assembly of Local Government Annual Conference as outlined in the report.
Consideration and endorsement of Motion’s to be submitted to the Australian Local Government Association (ALGA) for the 2022 National General Assembly of the Local Government under this year’s theme, “Partners in Progress”. |
That Council: a nominate one Councillor and one alternate Councillor to attend the 2022 National General Assembly of Local Government Annual Conference with the Mayor b consider submitting motion/s to the National General Assembly of Local Government Annual Conference on 19 to 22 June 2022 |
Report
This report provides an opportunity for Councillors to consider any motions for submission to the ALGA. To be eligible for inclusion in the ALGA business papers, motions must follow the following criteria:
1. be relevant to the work of local government nationally
2. not be focussed on a specific location or region – unless the project has national implications. You will be asked to justify why your motion has strategic importance and should be discussed at a national conference
3. be consistent with the themes of the NGA
4. complement or build on the policy objectives of your state and territory local government association
5. be submitted by a council which is a financial member of their state or territory local government association
6. propose a clear action and outcome i.e. call on the Australian Government to do something; and
7. not be advanced on behalf of external third parties that may seek to use the NGA to apply pressure to Board members, or to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of, local government
To assist Council in preparing motions, a discussion paper has been prepared by the ALGA. This paper provides background information on the theme and is designed to assist Councils in developing motions.
Councillors are requested to further consider submitting a Motion/s. Motions must be adopted by Council and received by the ALGA by 11.59pm on 25 March 2022.
The 2022 National General Assembly of Local Government Annual Conference will be a hybrid event with the following attendance options:
· In person – full registration
· Virtual - Watch the NGA live from the purpose-built platform
· Regional - specialised forum on regional issues
Financial Implications
Three options are available for attendance at this year’s conference, with registration costs for each outlined below:
· In person attendance $989 (before 6 May 2022)
· Virtual attendance $698
· Regional forum $425
The full registration cost per delegate is $989. Transport, Accommodation and incidentals estimated at approximately $1000 per delegate additional to the registration costs, bringing the total estimated cost for this conference to $3978.
The Conference and associated costs will be funded from the Councillors’ Conference budget, which has a budget allocation of $32,850 for 2021/22 with $6059 currently expended as of 28 February 2022, leaving a budget remaining of $26,791.
Included in this Council meeting business papers is another two reports which also recommends utilising the Councillors’ Conference budget to fund another conference.
$ 26,791 - Councillors’ Conference remaining budget available
($3978) - Total estimated cost as per RP-10 2022 National General Assembly of Local Government Annual Conference
($2338) - Total estimated cost as per RP-11 2022 NSW Australian Local Government Women’s Association (ALGWA) Conference
($2850) - Total estimated cost as per RP-12 2022 Floodplain Management National Conference
($9,166) – Total estimated cost for endorsement of the three reports
$ 17,625 - Estimated remaining budget after endorsement of the three reports
Policy and Legislation
POL 025 Payment of Expenses and Provision of Facilities to Councillors Policy.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
N/A
Internal / External Consultation
Councillors
Executive Officers
1⇩. |
2022 ALGA Registration brochure including provisional conference program |
|
RP-11 2022 NSW AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION ANNUAL CONFERENCE
Author: Ingrid Hensley
General Manager: Peter Thompson
Summary: |
Endorse representation and appointment of a Councillor to attend the 2022 NSW Annual Australian Local Government Women’s Association (ALGWA) Conference in Fairfield from Thursday 7 to Saturday 9 July 2022. |
That Council: a consider Council representation at the 2022 NSW Annual Australian Local Government Women’s Association (ALGWA) Conference to be held from Thursday 7 to Saturday 9 July 2022 in Fairfield b appoint one Councillor as Council’s delegate to attend the ALGWA Conference |
Report
The Australian Local Government Women’s Association (ALGWA) NSW is the State’s peak representative body for women who are in any way involved or interested in local government. The group aims to promote gender equality within Councils for both elected representatives and staff and encourages women to embrace challenges and be the best version of themselves.
The annual conference is an opportunity to come together and engage in learning and networking that will assist in personal and professional development. Council has participated in the ALGWA Annual Conference since 2008. The theme of the 2022 ALGWA Annual Conference is ‘What’s your Superpower’.
The 2022 Conference is scheduled to be held in Sydney from Thursday 7 to Saturday 9 July 2022. The conference details and program are available via the Fairfield City Council website.
Financial Implications
The registration cost per delegate is $1538. Transport, Accommodation and incidentals estimated at approximately $800 per delegate additional to the registration costs, bringing the total estimated cost for this conference to $2338.
Included in this Council meeting business papers is another two reports which also recommends utilising the Councillors’ Conference budget to fund another conference.
$ 26,791 - Councillors’ Conference remaining budget available
($3978) - Total estimated cost as per RP-10 2022 National General Assembly of Local Government Annual Conference
($2338) - Total estimated cost as per RP-11 2022 NSW Australian Local Government Women’s Association (ALGWA) Conference
($2850) - Total estimated cost as per RP-12 2022 Floodplain Management National Conference
($9,166) – Total estimated cost for endorsement of the three reports
$ 17,625 - Estimated remaining budget after endorsement of the three reports
Policy and Legislation
POL 025 Payment of Expenses and Provision of Facilities to Councillors
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
1⇩. |
NSW ALGWA Conference 2022 - Draft Program |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022. RP-12
RP-12 2022 FLOODPLAIN MANAGEMENT NATIONAL CONFERENCE
Author: Ingrid Hensley
General Manager: Peter Thompson
Summary: |
Endorse representation and appointment of a Councillor to attend the 2022 Floodplain Management National in Toowoomba from 17 to 20 May 2022. |
That Council: a consider Council representation at the 2022 Floodplain Management National Conference to be held in Toowoomba from 17 to 20 May 2022 b appoint one Councillor as Council’s delegate to attend the Floodplain Management National Conference |
Report
The Floodplain Management Australia National Conference has been held annually for over 50 years and is the most respected flood risk management event held in Australia.
The theme of the conference is “Integrated Floodplain Management: creating safer, stronger communities”, which will focus on bringing together various partners and sharing of great research and ideas to set a clear and compelling vision, mission and priorities for the flood community of Australia.
The conference is for anyone interested in making our communities more flood safe. It will bring together over 350 flood practitioners and community members with interests in floodplain risk management. Attendees will include Commonwealth, State and Local Government representatives, research organisations and education providers as well as consultants, engineers, land-use planners, emergency responders and community volunteer organisations.
The conference will include outstanding Australian and international speakers, plenary and concurrent presentations, a Local Government Councillors’ session, field trips addressing floodplain issues in the Australian Capital Territory and surrounding areas, as well as networking events.
Financial Implications
The registration cost per delegate is $950 (before 25 March 2022). Transport, Accommodation and incidentals estimated at approximately $1600 per delegate additional to the registration costs, bringing the total estimated cost for this conference to $2850.
The Conference and associated costs will be funded from the Councillors’ Conference budget, which has a budget allocation of $32,850 for 2021/22 with $6059 currently expended as of 28 February 2022, leaving a budget remaining of $26,791.
Included in this Council meeting business papers is another report which also recommends utilising the Councillors’ Conference budget to fund another conference.
$26,791 - Councillors’ Conference remaining budget available
($3978) - Total estimated cost as per RP-10 2022 National General Assembly of Local Government Annual Conference
($2338) - Total estimated cost as per RP-11 2022 NSW Australian Local Government Women’s Association (ALGWA) Conference
($2850) - Total estimated cost as per RP-12 2022 Floodplain Management National Conference
($9,166) – Total estimated cost for endorsement of the three reports
$17,625 - Estimated remaining budget after endorsement of the three reports
Policy and Legislation
POL 025 Payment of Expenses and Provision of Facilities to Councillors
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
1⇩. |
2022 Floodplain Management Australia National Conference Program |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-13 |
RP-13 RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS
Author: Ingrid Hensley
General Manager: Peter Thompson
Summary: |
This report provides Councillors with an update on the status of all resolutions of Council including Notices of Motion. |
That Council receive and note the following registers: a Active Resolutions as at 16 March 2022 b Active Notice of Motions as at 16 March 2022 c Resolutions including Notice of Motions completed from 2 February 2022 to 16 March 2022 |
Report
The attached registers, outline details of each resolution with the following analysis provided as a snapshot as at 16 March 2022:
· 84 Active resolutions
· 19 Active Notices of Motions
· 20 resolutions including Notice of Motions have been completed from 2 February 2022 to 16 March 2022
Financial Implications
N/A
Policy and Legislation
Council’s Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
1. |
Active Resolutions - March 2022 - Provided under separate cover |
|
2. |
Active Notice of Motions - March 2022 - Provided under separate cover |
|
3. |
Completed Resolutions - March 2022 - Provided under separate cover |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-14 |
RP-14 WAGGA WAGGA ART GALLERY COLLECTION MANAGEMENT POLICY - POL 004
Author: Madeleine Scully
Director: Janice Summerhayes
Summary: |
Amendments have been made to POL 004 Wagga Wagga Art Gallery Collection Management Policy requiring the endorsement of Council and subsequent public exhibition. |
That Council: a endorse the draft Wagga Wagga Art Gallery Collection Management Policy (POL 004) b place the draft Wagga Wagga Art Gallery Collection Management Policy (POL 004) on public exhibition for a period of 28 days from 23 March to 19 April 2022 and invite public submissions until the 19 April 2022 on the draft Policy c receive a further report following the public exhibition and submission period: i addressing any submissions made with respect to the proposed Wagga Wagga Wagga Art Gallery Collection Management Policy (POL 004) ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
Report
A scheduled review of Council’s Wagga Wagga Art Gallery Collection Management Policy (POL 004) has been undertaken.
The draft policy as attached has been revised with the following proposed amendments:
· Updating of National and International guidelines, procedures and protocol documents that inform the management of the Wagga Wagga Art Gallery to sector benchmark standards
· Updating of terminology and titles of key positions of responsibility in the management of the Wagga Wagga Art Gallery operations
· Updating the listing of Council related strategic documents to ensure alignment of the Wagga Wagga Art Gallery to the Integrated Planning and Reporting Framework including Council’s Code of Conduct, Community Strategic Plan, Delivery and Operational Plan, Wagga Wagga Art Gallery Exhibition Policy (POL 005) and Museums Australia Code of Ethics
· Description of Principles in 1.2.2 to include acquisition selection and assessment based on significance of artist, approved budget allocations, provenance, and condition of artwork
· Description of Conservation and Care 1.3.3 to describe the preventative conservation measures to manage the collection holdings to be undertaken by trained staff with experience and knowledge in archival packing, storage, and pest control
· Updating definitions listing on page 9 of the document to include the terms Aboriginal or Torres Strait Islander art, Acquisitions, Director, Deed of Gift and General Collection and descriptions of these terms
· Updating Deaccession criteria 1.4.2 to include assessment based on poor condition, serious deterioration, and damage
· Updating Disposal of deaccessioned artwork 1.4.4 to include endorsement by Director Community as part of approval process and proceeds of deaccessioned works through sale or auction to be returned to the Wagga Wagga Art Gallery reserve for the purpose of ongoing care and development of the permanent collection
To allow community feedback on the draft Policy, it is recommended that the draft Policy be placed on public exhibition for 28 days from 23 March 2022 to 19 April 2022 and invite public submissions until the 19 April 2022 on the draft Policy.
Financial Implications
N/A
Policy and Legislation
Local Government Act 1993
Wagga Wagga Art Gallery Exhibition Policy (POL 005)
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
Council policies are essential to ensure transparent legal, fair, and consistent decision making across the Council. They support Council in achieving its corporate objectives and provide a critical guide for staff, Councillors, and other stakeholders. In the absence of effective policies there is a greater risk of inconsistency, confusion and inefficiency and can lead to non-compliance with the requirements of legislation and regulations.
Internal / External Consultation
To date, the draft Wagga Wagga Art Gallery Management Policy (POL 004) has been reviewed internally by staff.
|
|
Media |
Community Engagement |
Digital |
|||||||||||||
Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
|
TIER |
|||||||||||||||||
Consult |
|
|
|
x |
|
|
|
|
|
|
|
x |
x |
|
1⇩. |
Meeting\2022\2022.03.21\Wagga Wagga Wagga Art Gallery Collection Management Policy POL 004 |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-15 |
RP-15 WAGGA WAGGA ART GALLERY EXHIBITION POLICY - POL 005
Author: Madeleine Scully
Director: Janice Summerhayes
Summary: |
Amendments have been made to POL 005 Wagga Wagga Art Gallery Exhibition Policy requiring the endorsement of Council and subsequent public exhibition. |
That Council: a endorse the draft Wagga Wagga Art Gallery Exhibition Policy (POL 005) b place the draft Wagga Wagga Art Gallery Exhibition Policy (POL 005) on public exhibition for a period of 28 days from 23 March 2022 to 19 April 2022 and invite public submissions until the 19 April 2022 on the draft Policy c receive a further report following the public exhibition and submission period: i addressing any submissions made with respect to the proposed Wagga Wagga Art Gallery Exhibition Policy (POL 005) ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
Report
A scheduled review of Council’s Wagga Wagga Art Gallery Exhibition Policy (POL 005) has been undertaken.
The draft policy as attached has been revised with the following proposed amendments:
· Updating of terminology and titles of key positions of responsibility in the management of the Wagga Wagga Art Gallery operations
· Updating of General Principles 1.1 to include a Regional focus through the inclusion of the Regional Artist Development Program which provides opportunities for artists, curators, and groups to exhibit in the gallery, the inclusion of New Media Contemporary Australian Art along with a focus on Wiradjuri and First Nations arts and culture, recognising the importance of the gallery continuing to develop its successful engagement with regional Aboriginal and Torres Strait Islander artists and audiences
· Inclusion of Development of temporary, collection and touring exhibitions and the exhibition program 1.2
· Inclusion of Approval of exhibitions detailing the process to be undertaken to develop this schedule1.2.1
· Inclusion of Accountability confirming the responsibilities of the Art Gallery Director and Staff obligations and adherence to this policy 1.2.3
· Removal of operational details relating to the function of the Main Gallery, National Art Glass Gallery, Margaret Carnegie Gallery, formerly named Links Gallery and E3 art spaces, as they are already referenced in the Art Gallery’s operational and delivery plans
· Updating the listing of Council related strategic documents to ensure alignment of the Wagga Wagga Art Gallery to the Integrated Planning and Reporting Framework including the Community Strategic Plan, Cultural Plan 2020-2030, Delivery and Operational Plan, Wagga Wagga Art Gallery Collection Policy (POL 004), Council’s Fees and Charges and Museums Australia Code of Ethics
· Updating of Education and Public Programs 1.3 to include the development of online educational programs and workshops, clear linkages to primary and secondary school curriculums and a focus on artist led and developed programs
· Updating definitions listing on page 8 of the document to include the terms Aboriginal or Torres Strait Islander art and Art Gallery Director and descriptions of these terms
To allow community feedback on the draft Policy, it is recommended that the draft Policy be placed on public exhibition for 28 days from 23 March 2022 to 19 April 2022 and invite public submissions until the 19 April 2022 on the draft Policy.
Financial Implications
Policy and Legislation
Wagga Wagga Art Gallery Collection Management Policy – POL 004
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
Internal / External Consultation
|
|
Media |
Community Engagement |
Digital |
|||||||||||||
Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
|
TIER |
|||||||||||||||||
Consult |
|
|
|
x |
|
|
|
|
|
|
|
x |
x |
|
1⇩. |
Wagga Wagga Art Gallery Exhibition Policy POL 005 |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-16 |
RP-16 OPERATIONAL PERFORMANCE REPORT - 1 July 2021 to 31 December 2021
Author: Scott Gray
General Manager: Peter Thompson
Summary: |
This report provides details of Council’s performance against the Combined Delivery Program and Operational Plan 2021/2022 as at December 2021. |
That Council receive and note the Operational Performance Report for the period 1 July 2021 to 31 December 2021. |
Report
In accordance with the Integrated Planning and Reporting (IPR) framework, Council is required to report its progress against the Delivery Program on a biannual basis.
This report is a summary of Council’s year to date performance for the period 1 July to 31 December 2021 against the activities identified in the Combined Delivery Program and Operational Plan 2021/2022.
As per the adopted structure of the DPOP, reports have been presented by functional area to provide a summary of their relevant actions. Project reports have been provided on a regular basis through the monthly finance report and through the bulletin. A more integrated approach to reporting will be developed as project systems become more mature.
The activities in this report identify the key outputs by service area to be undertaken by Council this financial year. Activities are assigned a status (as per the following table) to identify their level of completion against expected outcomes. Activities scheduled 1 January – 30 June 2022 for instance will be reported on hold/not due for this period. Annual and ongoing activities that are displaying as 50% progress year to date, are on track for completion by 30 June 2022.
Summary of Performance
Status Key
= |
= |
; |
a |
|
Critical |
Attention |
On track |
On hold/not due |
Completed |
1 |
19 |
181 |
8 |
7 |
While there are some areas requiring attention, progress of the large majority of items identified in the DPOP are progressing according to schedule.
Summary of Action Requiring Attention
To assist Councillors below is a summary of items identified within the report that require attention or are critical.
Code |
Operational Plan Activity |
Comments |
Progress YTD |
Status |
|
1.5.13 |
Review and update Council's Customer Service Charter |
The Customer Service Charter is under review currently. |
10% |
= |
|
2.4.10 |
Undertake mandatory inspections of swimming pools as prescribed under legislation |
Inspections organised and being undertaken are reliant upon site/property access, Building Surveyor availability, workload & Information sufficiently provided to undertake the inspection within the five business days. Industry Newsletter to be produced detailing process and submission requirements. |
50% |
= |
|
5.1.1 |
Assess and determine development applications, construction certificates, complying development applications and manage risks through monitoring their compliance |
All applications within this Action are reliant on sufficient information lodged, Officers availability for assessment/inspection and workload. Staff numbers and increase in Applications lodged, expected previously agreed timeframes will be difficult to achieve. Also during this period there were an increase in all applications due to property improvements or sale of properties therefore reflecting in the processing times. |
50% |
= |
|
1.5.7 |
Manage Council's Cyber Security systems and processes in accordance with Council's Cyber Security Strategy |
Council's Cyber Security Strategy has
been adopted, however the majority of the critical projects have yet to
receive funding. A report is being prepared for executive to allocate funding
to the most important projects from the strategy. |
20% |
= |
|
2.1.6 |
Monitor and maintain the Council Closed Circuit Television (CCTV) network |
Council's CBD CCTV network is currently experiencing issues due to aging infrastructure and electrical faults. Given the age of the CCTV camera network, a replacement program is needed to replace all cameras. Currently there is no allocation of funds in the long-term financial plan, however grant funding opportunities will be pursued. |
60% |
= |
|
5.3.1 |
Develop a Council carpark renewal program |
Only attribute capture of carparks to improve the asset register for our carparks has occurred to date. Staff resourcing is limiting progress for this action. Delivery of this action is at risk and may carry over into the 2022/23 financial year. |
20% |
= |
|
5.3.2 |
Develop a footpath replacement program |
The development of this program is reliant on a condition assessment of the network which was proposed to be undertaken this financial year as an early revaluation of the footpath assets. However, staff resourcing is limiting progress for this action. Delivery of this action is at risk and may carry over into the 2022/23 financial year to line up with the statutory revaluation of footpath assets |
10% |
= |
|
5.3.3 |
Develop a Pedestrian Access and Mobility Plan (PAMP) |
Due to a lack of internal resources, this action has not commenced. Procurement of external resources is being pursed to deliver this action. |
0% |
= |
|
5.3.4 |
Develop a Wagga Wagga Central laneway renewal program |
Due to a lack of internal resources, this action has not commenced. Procurement of external resources is being pursued to deliver this action. |
0% |
= |
|
3.1.4 |
Improve connections of footpaths to increase connectivity to community infrastructure (DIAP item 2.14) |
$20,000 is allocated for new footpath construction. This will only construct approximately 100m of 1.5m wide concrete pathway. It is proposed to construct a missing concrete path link on Macleay Street between Erin Street and Railway Street to provide improved connectivity between the schools and the railway station in this area. |
0% |
= |
|
5.1.10 |
Prepare a new Wagga Wagga Development Control Plan |
Progress has been delayed in the absence of the NSW State template for development control plans being releases. Preliminary work is being done in house to refine elements of the development control plan to prepare for the release of the NSW State template. |
20% |
= |
|
1.2.1 |
Continue to develop and implement Council's Asset Management Strategy and plans |
Working with Finance, Manager Technical
and Strategy and Director Project, we are using the latest NAMS+ templates
and populating them with information presently. |
25% |
= |
|
1.2.8 |
Manage the delivery of Council's capital works program in accordance with Council's Project Management Framework and project plans |
At the time of this report there is 157
projects approved for delivery 2021/22 financial year categorised into: |
20% |
= |
|
5.1.2 |
Assess and determine public section 68 applications ensuring compliance with engineering standards and development conditions |
Processing times were impacted by staff resourcing and the high volume of work received during this period. |
50% |
= |
|
5.1.3 |
Assess and determine subdivision development applications and subdivision works certificates ensuring compliance with engineering standards and development conditions |
Processing times were impacted by staff resourcing and the high volume of work received during this period. |
50% |
= |
|
5.7.5 |
Investigate opportunities for value added processes for the management of food organics and green organics (FOGO) waste |
Investigate options and coming available under the SAP businesses. |
20% |
= |
|
1.1.22 |
Roll-out the Organisational Culture Survey and implement actions to support alignment with Council's values-based organisational culture |
Culture Survey completed in 2021. Resources within the People & Culture team have now been assigned to this project to ensure consultation with staff is undertaken and action items are developed and implemented in the first half of 2022. |
30% |
= |
|
1.5.3 |
Deliver quality and timely recruitment services and induction of new employees to ensure understanding of Council structures and policies |
The People & Safety Team continue to deliver recruitment and induction services for all new employees. A review and analysis of recruitment processes is being undertaken to determine internal and external factors impacting recruitment timeframes. |
40% |
= |
|
3.8.1 |
Increase number of people with a disability employed at Council towards a 10% target (DIAP item 3.8) |
Equal Employment Opportunity (EEO) data collected upon employee commencement is not mandatory for the employee to complete. Current available information is not a valid reflection of current workforce. Further discussions to be held with Social Planning regarding an approach to fulfill DIAP item 3.8 requirements. |
30% |
= |
|
3.8.2 |
Undertake annual Employee Opinion Survey of employees to gauge workplace diversity and employees’ attitudes to inclusion and accessibility (DIAP item 3.4) |
The 2021 Culture Survey undertaken by CERM PI (University of South Australia) did not have a focus on workplace diversity and employee attitudes to inclusion and accessibility. Further consultation to be held with Social Planning to determine appropriate method to capture this information in accordance with DIAP item 3.4. |
30% |
= |
|
Financial Implications
N/A
Policy and Legislation
NSW Local Government Act 1993
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
N/A
Internal / External Consultation
Internal consultation has been undertaken with responsible officers, managers and directors.
|
|
Media |
Community Engagement |
Digital |
|||||||||||||
Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
|
TIER |
|||||||||||||||||
Consult |
|
|
|
|
|
|
|
|
|
|
|
x |
|
||||
Involve |
|
|
|
|
|
|
|
|
|||||||||
Collaborate |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1. |
Operational Plan Performance Report - 1 July 2021 to 31 December 2021 - Provided under separate cover |
|
Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022 |
RP-17 |
RP-17 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE
Author: Scott Gray
General Manager: Peter Thompson
Summary: |
This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings. |
That Council receive and note the report. |
Report
The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.
The installation of a painted 2m wide central median with various Pedestrian Refuges adjacent to the concrete pedestrian walkways leading into the Park is being considered in preference to a pedestrian (zebra) crossing.
The following response was provided at the 14 February 2022 meeting:
Australian Standard 1742.10 for pedestrian crossings requires that the speed limit on approach to the crossing shall be 50km/h or lower and the 85th percentile speed shall be 60km/h. The speed limit on Red-Hill Road is 70km/h. Red-Hill Road is also not kerb and guttered and has no street lighting. It is therefore not recommended that a pedestrian refuge be installed at this location. During large sporting events, road safety at this location is managed by temporarily closing the road, for example when the State Touch Titles are held in February each year. |
A representative of the manufacturer of the pontoons will be attending Wagga Wagga during the week beginning 21 March to carry out an inspection and maintenance of the units. Further information will be provided to Councillors post this visit. |
Councillor R Kendall requested information on the section of land in Bradman Drive, Boorooma, that currently has a 300 meter section that is not built on, that crosses the creek. The request includes what is Council’s intention to address the gap in the road, the budget, intended timeline and if its required to be considered by Council. |
There is a portion of this missing segment that is still private property. It is subject to a DA for subdivision that will create the road reserve and therefore enable the missing link to be constructed. A Subdivision Works Certificate application for the DA has been recently received and hence it is expected the extension of Bradman Drive and the creation of the road reserve will be completed in the next 18-24 months. Council has been collecting S7.11 funds from subdivision development for the Amundsen Bridge over the creek to complete the missing link and currently has $1.1m listed in 2023/24 of the LTFP to construct the link once the subdivision development is complete. |
Councillor R Kendall requested that Council investigate traffic movements and better utilisation of the road pavement on Red Hill Road, prior to line marking of the upgraded road, given the previous bike path on the road has been made redundant by the availability of the active travel plan pathways. |
Council is investigating alternate delineation (line marking) layouts on Red-Hill Road adjacent to Jubilee Park to improve the cross-ability of Red Hill Road at this location as outlined above. |
Councillor J McKinnon has been approached by members of the public, who have advised there is a lack of shade at Duke of Kent Oval, particularly on the Northern and Western aspects of the Oval. Does Council have a tree planting program that includes shade trees for Duke of Kent Oval. |
Duke of Kent had extensive tree planting conducted around the oval in 2020 with cedars planted along the Southern and Western sides and the continuation of this planting along the Northern side as well. They were planted at 10m intervals with the idea that they will provide shade to spectators when they reach maturity. Duke of Kent has high levels of salt in the soil hence the cedars being the tree chosen as they seem to be tolerant of the soil conditions at this location. |
Councillor J McKinnon requested advice on the process community members can take to make tree planting requests. |
Street trees are provided by Council through its annual winter planting program where a request for a street tree maybe lodged with Council’s Customer Service for review and determination by Council’s Tree Planning & Management Supervisor. Council consults with affected stakeholders during the planning stages of specific streetscape planting/replanting programs. Notification is provided to the adjoining resident/stakeholders as part of the program. |
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
Reports submitted to the Ordinary Meeting of Council to be held on Monday 21 March 2022.
Report submitted to the Confidential Meeting of Council on Monday 21 March 2022 |
CONF-1 |
CONF-1 RFQ2022/502 SUPPLY OF THREE (3) MOTOR GRADERS
Author: Graeme White
General Manager: Peter Thompson
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.