Agenda and
Business Paper

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday 21 March 2022

at 6:00pm

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au

wagga.nsw.gov.au

 

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

 

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

 

 

Mr Peter Thompson

General Manager

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 21 March 2022

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

PRAYER                                                                                                                       6

ACKNOWLEDGEMENT OF COUNTRY                                                                          6

APOLOGIES                                                                                                                 6

Confirmation of Minutes

CM-1           ORDINARY COUNCIL MEETING - 7 MARCH 2022                                      6

DECLARATIONS OF INTEREST                                                                                    6

Reports from Staff

RP-1            DA22/0002 - USE OF EXISTING BUILDING AND ASSOCIATED RETAINING WALLS AND EARTHWORKS AS A DWELLING, LOT 10 DP1040326, 49 ATHERTON CRESCENT, TATTON                                                                                                     7

RP-2            PLANNING PROPOSAL - LEP21/0004 - 46 CLEEK STREET, CURRAWARNA - REDUCE MINIMUM LOT SIZE                                                                                 11

RP-3            PLANNING PROPOSAL - LEP21/0005 - 77 GURWOOD STREET - ADDITIONAL PERMITTED USE                                                                                     17

RP-4            BOMEN INDUSTRIAL LAND SALES                                                         22

RP-5            EXPRESSION OF INTEREST - WIRADJURI GOLF CENTRE                     28

RP-6            EXPRESSION OF INTEREST - LICENCE OF 54-58 JOHNSTON STREET, WAGGA WAGGA                                                                                                   33

RP-7            PETITION BY CLIMATE RESCUE OF WAGGA INC, CLIMATE ACTION WAGGA AND WAGGA WAGGA FRIDAYS FOR FUTURE ON COMMUNITY NET ZERO EMISSIONS  37

RP-8            SECTION 356 REQUESTS FOR FINANCIAL ASSISTANCE                       41

RP-9            FINANCIAL PERFORMANCE REPORT AS AT 28 FEBRUARY 2022         44

RP-10          2022 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT ANNUAL CONFERENCE                                                                                         82

RP-11          2022 NSW AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION ANNUAL CONFERENCE                                                                                       105

RP-12          2022 FLOODPLAIN MANAGEMENT NATIONAL CONFERENCE             108

RP-13          RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                    117

RP-14          WAGGA WAGGA ART GALLERY COLLECTION MANAGEMENT POLICY - POL 004   119

RP-15          WAGGA WAGGA ART GALLERY EXHIBITION POLICY - POL 005         132

RP-16          OPERATIONAL PERFORMANCE REPORT - 1 July 2021 to 31 December 2021      142

RP-17          RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                         148    

QUESTIONS/BUSINESS WITH NOTICE                                                                     151

Confidential Reports

CONF-1       RFQ2022/502 SUPPLY OF THREE (3) MOTOR GRADERS                      152

PRAYER

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

 

 

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 7 MARCH 2022       

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 7 March 2022 be confirmed as a true and accurate record.

 

 

 

1⇩.

Minutes - 7 March 2022

153

 

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-1

 

Reports from Staff

RP-1               DA22/0002 - USE OF EXISTING BUILDING AND ASSOCIATED RETAINING WALLS AND EARTHWORKS AS A DWELLING, LOT 10 DP1040326, 49 ATHERTON CRESCENT, TATTON

Author:                        Paul O’Brain

General Manager:    Peter Thompson

         

 

Summary

This application seeks approval for the use of an existing building and associated retaining walls and earthworks for the purposes of a dwelling.   The existing dwelling was originally consented to via DA20/0451. A Construction Certificate was issued by a Private Certifier (CC20/0502). The dwelling was then constructed not in accordance with the approved plans under the consent and the Construction Certificate.   As a result of the unlawful works, the applicant was unable to complete the development and was unable to obtain an Occupation Certificate from the Private Certifier. There is no ability to retrospectively obtain consent for the unlawful works (such as a modification of the original consent) and, as a result, the applicant was unable to resolve the matter with the Private Certifier to allow for occupation.   The applicant has now lodged a further Development Application with Council seeking approval for the use of the existing building as a dwelling.   The application has been referred to Council as more than 10 submissions (a total of 13 submissions) have been received in objection to the proposed development.  The objections primarily relate to the impact of the development on adjoining properties with respect to solar access and privacy and also as a result of the proposed setbacks to boundaries and the bulk and scale of the building.   A full assessment of the application has been completed in accordance with Section 4.15 of the Environmental Planning and Assessment Act 1979 including an assessment against the relevant provisions of the Local Environmental Plan 2010 and the Development Control Plan 2010 and is provided as an attachment to this report.  The assessment has considered and addressed all relevant matters raised in the submissions.   Subject to the findings of the assessment, it has been recommended that the application be approved subject to conditions. The recommended conditions have been included in a schedule attached to this report.

 

 

Recommendation That Council approve DA22/0002 subject to the conditions outlined in the attached Schedule of Recommended Conditions of Consent.

 

 

 

Applicant	Sandra Gunning (Scott Gunning Constructions)
Owner	Daniel Jayabal and Jothi Balasamy
Development Cost	N/A (use of existing building)
Development Description	Use of existing building and associated retaining walls and earthworks for the purposes of a dwelling

 

Key Issues

 

·  13 submissions received objecting to the development

·  Privacy impacts on adjoining properties

·  Solar access impacts on adjoining properties

·  Setbacks to boundaries

·  Bulk and scale

 

Site Location

 

The site is identified as Lot 10 DP1040326, 49 Atherton Crescent, Tatton. The site is located on the western side of Atherton Crescent opposite its intersection with Jenolan Place. The site has an area of 1217 square metres.

 

 

Assessment

 

·        The subject site is zoned R1 General residential under the provisions of the Wagga Wagga Local Environmental Plan 2010. The use of the site as a dwelling is permissible with consent in this zone and is entirely consistent with the objectives of the zone.

·        The development has been assessed under the provisions of Section 9.3.4 (Solar Access) of the DCP 2010. Shadow diagrams have demonstrated that the dwelling is non-compliant with Control C6 in relation to minimum sunlight access to adjoining dwellings. Despite this non-compliance, a variation to this control was assessed as being reasonable as permitted under Control C7, having regard to the specific circumstances of the development as detailed in the full assessment report attached.

·        The potential for privacy impacts has been assessed in accordance with the provisions of Section 9.4.3 (Privacy) of the DCP 2010. Subject to the recommended conditions of consent, it is satisfied that the privacy impacts of the development have been appropriately addressed.

·        An assessment against all other relevant sections of the Wagga Wagga Development Control Plan 2010 has demonstrated that the development is consistent with the Plan.

·        Thirteen submissions objecting to the development were received. The objections primarily relate to the impact of the development on adjoining properties with respect to solar access and privacy and also as a result of the proposed setbacks to boundaries and the bulk and scale of the building. The submissions have been addressed within the assessment report.

 

Having regard for the information contained in the attached Section 4.15 assessment report, it is considered that the development is acceptable for the following reasons and recommended for approval, subject to the conditions outlined in the attached Schedule of Recommended Conditions of Consent.

 

Reasons for Approval

 

1.   The proposed development is consistent with the provisions and objectives of the Wagga Wagga Local Environmental Plan 2010.

 

2.   The proposed development is consistent with the objectives and controls of the Wagga Wagga Development Control Plan 2010.

 

3.   The development will not result in any impact that is deemed unreasonable having regard to the circumstances of the site, the development and the surrounding development.

N/A

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Refusal of the application may result in an appeal process to the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court. 

 

Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the proposed variation has been fully assessed and justified.

Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 Report.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

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TIER

Consult

x

x

Involve

Collaborate

 

 

1.	DA22-0002 - Development Assessment Report - Provided under separate cover
2.	DA22-0002 - Schedule - Recommended Conditions of Consent - Provided under separate cover
3.	DA22-0002 - Redacted Plans and Statement of Environmental Effects - Provided under separate cover
4.	DA22-0002 - Redacted Submissions - Provided under separate cover

  

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-2

 

RP-2               PLANNING PROPOSAL - LEP21/0004 - 46 CLEEK STREET, CURRAWARNA - REDUCE MINIMUM LOT SIZE

Author:         Crystal Atkinson 

Director:       Michael Keys

         

 

Summary:

Council is in receipt of a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 to reduce the minimum lot size from 200 hectares to 2 hectares for land located at 46 Cleek Street, Currawarna.   The recommendation is to expand the area proposed for a reduction in minimum lot size, support the planning proposal and submit to the NSW Department of Planning and Environment for Gateway Determination.

 

 

Recommendation That Council: a       support planning proposal LEP21/0004 to amend the Wagga Wagga Local Environmental Plan 2010 minimum lot size b       submit the planning proposal with Council’s addendum to the NSW Department of Planning and Environment c        receive a further report after the exhibition period addressing any submissions made in respect of the planning proposal

 

Submitted planning proposal	Council is in receipt of a planning proposal (LEP21/0004) to reduce the minimum lot size from 200 hectares to 2 hectares for land located at 46 Cleek Street, Currawarna.
Applicant	Kristen Roberts
Landowners	Refer to confidential attachment

Council is in receipt of a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 (LEP) to reduce the minimum lot size from 200 hectares to 2 hectares.

 

The purpose of the planning proposal is to allow a dwelling to be approved on site.

 

Changes proposed in the application would be achieved by amending the minimum lot size map to reflect the outcomes shown in figure 1.

 

Figure 1: Application – proposed changes

The site is located immediately north of the existing Currawarna Village. The site is currently 2.01 hectares and used for agricultural purposes. The site is a direct extension of the existing village.

An addendum is proposed based on an assessment of the existing lot size pattern of Cleek Street, Currawarna. Three lots on the immediate northern boundary of the existing Currawarna Village are around 2 hectares in size. The assessment report is provided as Attachment 2.

 

Figure 2 shows the lot size pattern immediately north of the village and identifies that Lots 144, 145 and 146 are 2 hectares with Lot 145 being the only lot with an existing dwelling. The proposed extension will acknowledge the existing dwelling on Lot 145 and enable a dwelling to be considered on Lots 144 and 146. The proposed changes could result in an additional two dwellings being developed.

 

Figure 2: Lot Size Assessment

 

Whilst there is merit in considering an expansion of the village zoning and removal of minimum lot size provisions, it is not proposed at this stage due to the need for further intensification to be supported with a village structure plan. The proposal will facilitate interim development that will be encouraged to choose a dwelling location that can facilitate further intensification in the medium term.

 

The proposed extension will achieve the changes proposed but would apply the changes to a larger area than proposed by the applicant. The changes will be achieved by amending the minimum lot size map to reflect the outcomes shown in figure 3.

 

Figure 3: Proposed changes - extended

 

The expansion will incorporate two additional lots on Cleek Street, Currawarna to recognise the current subdivision pattern and lot configuration of the area. The two additional lots to be included are:

 

§ Lot 145 DP750832, 60 Cleek Street, Currawarna

§ Lot 144 DP750832, 15 Thomas Street, Currawarna

 

The planning proposal has been assessed against Council’s strategies, policies and guidelines, the NSW Department of Planning and Environment Guideline to preparing planning proposals and the Ministerial Directions. The key considerations are identified below, and the full assessment report is provided as Attachment 2.

 

1.    Precinct considerations

 

When considering changes to planning provisions, consideration is to be given to applying the changes to a larger precinct rather than applying at a smaller scale achieving site specific outcomes only.

 

There are no specific precinct size requirements, and each precinct is determined by looking at the existing development patterns and land constraints and opportunities.

 

For this planning proposal, the precinct is determined based on the existing lot size pattern of Cleek Street, Currawarna.

 

2.    Council’s Vision or Strategic Intent

 

There is general support for the planning proposal in both local and regional policies.

 

·     Riverina Murray Regional Plan

 

The Riverina Murray Regional Plan 2036 (RMRP) identifies the need to build resilience in towns and villages as a goal. The aim is to help towns and villages to become more robust and dynamic places that will increase their appeal for residents to contribute to their growth and prosperity.

 

The planning proposal will promote short term growth with the aim to plan for more intensification in the medium term.

 

·     Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040

 

The Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040 (LSPS) was adopted on 8 February 2021 and provides a blueprint for how and where Wagga Wagga will grow into the future. It sets out Council’s 20-year vision for land use planning under key themes and principles. A key principle is to have Strong and resilient rural and village communities.

 

The LSPS identifies growth potential for Currawarna Village in areas free from natural hazards and constraints. Development potential is to ensure it complements the village character and consider impacts on rural enterprises.

 

The planning proposal is consistent with the key principles of the LSPS as it will facilitate additional dwellings in the potential growth area identified for Currawarna.

 

3.    Infrastructure

 

With minimal development opportunities resulting from the proposed changes, the existing infrastructure arrangements are considered adequate. Once a village structure plan is developed and further growth opportunities are identified, infrastructure requirements will be identified and planned for to support growth.

 

4.    LEP Provisions

·      Existing provisions

The site is currently zoned RU1 Primary Production with a minimum lot size of 200 hectares. The land is rural lifestyle in nature.

 

·      Proposed provisions

The proposed changes to the LEP will enable consideration of a dwelling on each of the existing lots that do not already have a dwelling.

 

5.    Development Control Plan

Development of the subject land will be undertaken in accordance with the Currawarna Village provisions of the Wagga Wagga Development Control Plan 2010 (DCP).

In accordance with Council’s 2021/2022 Fees and Charges, a Standard LEP Amendment Fee of $16,000.00 applied at the time of the application being submitted. The proponent has paid these fees.

 

It is anticipated that the LEP amendment will result in an additional two dwelling applications in the future. Council’s contribution plans and development servicing plans enable Council to levy contributions and developer charges based on the likely increased demands that the new development will have.

Environmental Planning and Assessment Act 1979

Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040

Wagga Wagga Local Environmental Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

The planning proposal has been assessed and it is recommended it be submitted to NSW Department of Planning and Environment for Gateway Determination. If issued, the determination will require public and agency consultation. Consultation may highlight issues not evident during the assessment.

Formal public consultation with agencies, adjoining landowners and the public will occur if Gateway Determination is received.

 

Proposed consultation methods are indicated in the table below:

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

x

x

x

x

x

 

 

 

1.	LEP21/0004 - Application - Provided under separate cover
2.	LEP21/0004 - Assessment Report - Provided under separate cover
3.	LEP21/0004 - Landowners This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals.

 

 

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-3

 

RP-3               PLANNING PROPOSAL - LEP21/0005 - 77 GURWOOD STREET - ADDITIONAL PERMITTED USE

Author:         Crystal Atkinson 

Director:       Michael Keys

         

 

Summary:

Council is in receipt of a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 to include ‘office premises’ as an additional permitted use for 77 Gurwood Street, Wagga Wagga.   The recommendation is to support the planning proposal to be submitted to NSW Department of Planning and Environment for Gateway Determination.

 

 

Recommendation That Council: a       support planning proposal LEP21/0005 to amend the Wagga Wagga Local Environmental Plan 2010, Schedule 1, Additional Permitted Uses b       prepare an addendum to the application to address legislative requirements c        submit the planning proposal with Council’s addendum to the NSW Department of Planning for Gateway Determination d       receive a further report after the exhibition period addressing any submissions made in respect of the planning proposal

 

Submitted planning proposal	Council is in receipt of a planning proposal (LEP21/0005) to add ‘office premises’ as an additional permitted use for 77 Gurwood Street, Wagga Wagga.
Applicant	The Planning Hub on behalf of Wagga Wagga RSL Club.
Landowners	Refer to confidential attachment 4.

Council is in receipt of a planning proposal (attachment 2) to amend Wagga Wagga Local Environmental Plan 2010 (LEP) to add ‘office premises’ as an additional permitted use for 77 Gurwood Street, Wagga Wagga (Attachment 1).

 

The purpose of the planning proposal is to allow the future use of the site as office premises.

 

Changes proposed in the application would be achieved by amending Schedule 1 of the LEP to include ‘office premises’ as an additional permitted use at 77 Gurwood Street, Wagga Wagga.

 

The site is the former Wagga Wagga Commercial Club premise located at 77 Gurwood Street, Wagga Wagga. The site is zoned RE2 Private Recreation which is consistent with the previous use as a Commercial Club.

 

The planning proposal has been assessed against Council’s strategies, policies and guidelines, the NSW Department of Planning and Environment’s Guideline for preparing planning proposals and the Ministerial Directions. The key considerations are identified below, and the full assessment report is provided as Attachment 1.

 

1.      Council’s Vision or Strategic Intent

 

·     Riverina Murray Regional Plan 2036

 

The Riverina Murray Regional Plan 2036 (RMRP) outlines a goal to promote the growth of regional cities and local centres.

 

The planning proposal will facilitate the use of a vacant building for the purposes of office premises within proximity to the city centre.

 

·     Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040

 

The Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040 (LSPS) was adopted on 8 February 2021 and provides a blueprint for how and where Wagga Wagga will grow into the future. It sets Council’s 20-year vision for land use planning under key themes and principles.

 

The LSPS identifies that the city will be led by, and dependent on, additional employment or industry to drive expansion and growth. The plan identifies key sites for employment and investment including Bomen Special Activation Precinct (SAP), Charles Sturt University (CSU), Kapooka Army Barracks, RAAF Base and Airport and the City Centre. The site falls outside of these precincts, however, is within close proximity to the City Centre and limiting the changes to one additional permitted use only rather than changing the zone with help limit the impacts development may have on the primacy of the City Centre.

 

2.      LEP Provisions

 

·     Existing provisions

 

The site is currently zoned RE2 Private Recreation which intends to enable the following:

 

-      Land to be used for private open space or recreation purposes.

-      Provide a range of recreational settings and activities of compatible land uses.

-      Protect and enhance the natural environment for recreational purposes.

 

The site and building were previously the Wagga Wagga Commercial Club which meets the intent of the RE2 Private Recreation zone.

 

·     Proposed provisions

 

The proposed changes to the LEP will list ‘office premises’ as an additional permitted use for 77 Gurwood Street, Wagga Wagga. Alternative options were considered, included changing the land zoning to a business zone. A change to land zoning will fundamentally change the intended use of the site indefinitely with the potential to impact the primacy of the City Centre.

 

To make use of the vacant site, an additional permitted use option is suitable to bring activity onto the site.

 

3.      Development Control Plan

 

Changing the use of the site from a ‘registered club’ to an office premise will be undertaken in accordance with the business development provisions of the Wagga Wagga Development Control Plan 2010 (DCP).

 

4.      Noise

 

The planning proposal application was accompanied by an Acoustic Statement (attachment 4). The statement identifies that an office building has substantially less potential for noise breakout than a registered club. Office activities and associated noise are typically well contained within the building.

 

Office uses will have limited hours of operation in comparison to the former registered club which will eliminate potential noise complaints.

 

5.      Traffic and Transport

 

A Transport Assessment (attachment 5) was provided with the planning proposal. The assessment identifies the following:

 

·     The two existing vehicle site access points will be retained and are considered suitable to access the future office premises on the site.

·     The site can provide the necessary level of car parking for the proposed office use which can be further detailed at development application stage.

·     The office premise use would not result in any additional impacts to the surrounding road network over and above that associated with the former commercial club use.

 

In accordance with Council’s 2021/2022 Fees and Charges, a Standard LEP Amendment Fee of $16,000.00 applied at the time of the application being submitted. The proponent has paid these fees.

 

It is anticipated that the LEP amendment will result in a change of use of the subject site and building in the future. Council’s contribution plans and development servicing plans enable Council to levy contributions and developer charges based on the likely increased demands that the new development will have on public facilities, sewer and/or stormwater.

Environmental Planning and Assessment Act 1979

Wagga Wagga Local Strategic Planning Statement – Wagga Wagga 2040

Wagga Wagga Local Environmental Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

The planning proposal has been assessed and is recommended that it be submitted to NSW Department of Planning and Environment for Gateway Determination. If issued, the determination will require public and agency consultation. Consultation may highlight issues not evident during the assessment.

Formal public consultation with agencies, adjoining landowners and the public will occur if Gateway Determination is received.

 

Proposed consultation methods are indicated in the table below:

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

x

x

x

x

x

 

 

 

1.	LEP21/0005 - Assessment Report - Provided under separate cover
2.	LEP21/0005 - Planning Proposal Application - Provided under separate cover
3.	LEP21/0005 - Existing Site Plan - Provided under separate cover
4.	LEP21/0005 - Acoustic Statement - Provided under separate cover
5.	LEP21/0005 - Traffic and Transport Asessment - Provided under separate cover
6.	LEP21/0005 - Planning Proposal Checklist - Provided under separate cover
7.	LEP21/0005 - Landowners This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-4

 

RP-4               BOMEN INDUSTRIAL LAND SALES

Author:         Chris Barrett 

Director:       Michael Keys

         

 

Summary:

This report provides an update on the sale of industrial land owned by Council and sets out the proposed process for sale of two major sites in Bomen known as 274 East Bomen Road and 101 Dorset Drive.

 

 

Recommendation That Council: a       authorise the General Manager or delegate to commence the process for the sale of two Council-owned sites in Bomen known as proposed lot 100 in Deposited Plan DP 1120176 (101 Dorset Drive) and proposed lot 100 in Deposited Plan 1265468 (274 East Bomen Road). b       endorse appointment of the recommended real estate firm in the confidential attachment to this report to undertake the sales and marketing campaign on behalf of Council. c        request a further report be submitted on outcomes and recommendations of sales process.

 

Council considered a report (CONF-2) on the proposed sale of multiple parcels of commercial and industrial land in Bomen and East Wagga Wagga at its meeting of 12 July 2021.

 

Subsequently, Council commenced a sale process for a multi-lot parcel abutting Tasman and Edison Roads in East Wagga. That sale process is largely complete, with execution of a finalised sale contract between Council and Flipscreen expected to occur shortly.

 

Two other sites in the Bomen industrial area have received active interest from the market and are close to being ready for sale. For information about the general location of these 2 sites - see Figure 1 on the next page of this report.

 

In view of the evident level of market interest, it is considered desirable to commence the land sale process for these lots as soon as practicable.

 

General location - industrial land sales in Bomen SAP

 

Figure 1 (above) - Locality Plan – Bomen industrial land sales’

 

One of the sites is known as 101 Dorset Drive. It is approximately 3.76 hectares in size and is suitable for general industrial purposes e.g. manufacturing, warehousing. The site is not subject to any unusual constraints.

 

For site details see Figure 2 - next page.

 

The other site is known as 274 East Bomen Road. It is approximately 7.77 hectares in size and is suitable for general industrial purposes. The site is subject to some significant constraints notably electricity transmission and other utility easements, meaning it is likely to be somewhat less valuable on a per square metre basis.

 

For site details see Figure 3 - next page.

 

Both sites are being created out of larger lots, with the balance of the lots being retained by Council for strategic purposes e.g. environmental buffers, reafforestation.

 

 

 

Figure 2 (above) – Proposed Lot 100 in DP 1120176 (Part of 101 Dorset Drive)

 

 

 

Figure 3 (above) - Proposed Lot 100 in DP 1265468 (part of 274 East Bomen Road)

 

The subdivision approval process has started but is not yet complete. Also, the servicing of the sites is not yet complete. Accordingly, for the lots to be offered for sale now, they must be offered on an “off-the-plan” basis via conditional contracts.

 

An “off-the-plan” sale process is considered the best way forward to accommodate the expectations of prospective buyers who are keen to start development sooner rather than later.

 

A special condition will be included to give certainty that the land is developed in a timely manner and not land-banked. This will give Council the authority to revert the land to Council ownership via buy-back at sale price if development has not substantially commenced within a pre-agreed time frame (indicatively, the time limit will be set at eighteen (18) months).

As soon as agreement is reached and contracts have been exchanged, Council will be in a position to provide landowner’s consent for any development proposal which the prospective buyer may wish to pursue, even though the lots are not yet formally created.

 

A range of options may be available to Council to manage the sale process. These include an expression of interest process or sale by public tender.

 

There is high certainty as to prospective conditions of sale for these two sites, and the criteria to be used to choose the successful purchasers are set out below.

 

Accordingly, in order to achieve a sale as soon as practicable, sale by public tender is the recommended process.

 

The two selection criteria that are recommended for the assessment of bids are (i) bid price and (ii) bid quality. Bid quality has three elements - scale and timing of proposed development, estimated value of development and level of ongoing jobs.

 

Subject to Council endorsement, the main steps in the sale process will be:

 

·    Acceptance of the offer for the provision of marketing and sales administration services from the real estate firm identified as Agent A in the confidential attachment to this report.  

 

·    Submissions were invited from four agents providing commercial property services in the Wagga Wagga area. Three responses were received. These were assessed on the basis of cost of services, level of experience, marketing tactics and methodology used to estimate sales price. The bid from Agent A is considered to provide the best combination of value and quality on this occasion.

 

·    Finalisation of conditions of sale for the “off-the plan” contracts for both sites.

 

·    Commencement of the marketing campaign and receipt of submissions including signed contract and deposit (5 per cent – refundable if not the successful bidder). Bids are expected to open at the beginning of April and close in early May (allowance is made for the Easter and Anzac breaks).

 

·    Assessment of bids and submission of tender report to Council with recommendation as to successful purchasers in June 2022.

 

·    Subject to Council approval, execution of contracts by end of June 2022.

 

·    In parallel, completion of completion of site servicing including connections for water, sewerage and electricity as necessary. During this time, successful purchasers can start preparation and submission of development applications for proposed works on site.

 

·    Completion of sale when conditions of subdivision consent have been met.

 

·    Start of works after relevant approval processes.

 

The sales process is being carried out in accordance with the provisions of the Local Government Act.

 

Growing Economy

Objective: We are a Regional Capital

Outcome: We attract and support local businesses and industry

 

The sales timetable that has been set out in this report is considered resilient and flexible enough to accommodate a range of logistical issues that could contribute to delays in finalising the subdivision process for these two sites.

 

The risk of attracting development that is not in keeping with the vision for the broader Bomen area, or of land being land-banked and on-sold, is mitigated by the inclusion of selection criteria that specifically address scale and type of development and also the inclusion of sales conditions that discourage land-banking.  

 

The risk of achieving a financial result that is not in keeping with Council expectations is mitigated by the requirement (included in the selection of the successful sales and marketing agency) to provide a robust methodology for the setting of target price.

 

Further information about expected prices is set out in the confidential attachment.

Councillors have been briefed about the sales process prior to the preparation of this report. Market soundings have been undertaken both in terms of pricing and level of interest. A number of approaches have been made to council representatives by interested parties, who have been advised that the land would be sold via a publicly accountable process such as tender, auction or EOI.

 

 

 

 

 

 

 

 

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1.

Confidential -  Bomen Industrial Land Sales This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-5

 

RP-5               EXPRESSION OF INTEREST - WIRADJURI GOLF CENTRE

Author:                        Matthew Dombrovski

General Manager:    Peter Thompson         

 

 

Recommendation That Council: a       enter into a licence agreement with the proponent of Submission D in accordance with the parameters outlined in this report and its annexures b       authorise the General Manager or delegate to complete and execute any necessary documents on behalf of Council c        authorise the affixing of Council’s common seal to any relevant documents as required. d       approve the budget variation/s as detailed in the Financial Implications section of the report

 

Background

 

The Wiradjuri Golf Course is located on a former landfill site which was remediated over 20 years ago. The site is owned by Council and is classified as operational land. It may be capable of more intensive development in the long term. However, until such time as historic landfill-related issues (notably, the ongoing discharge of methane) are resolved, it is suitable only for low-level activation such as a golf course.

 

The current operator of the Golf Course has been in place since 2009 under a series of licence agreements which have matured. The site now operates on a month to month basis. A number of unsolicited proposals from other parties to operate the facilities have also been received during the past year.

 

In mid-2021 Council resolved (Resolution 21/212) to conduct an EOI process to test market interest in operating the facility. Both because of the likely time needed for methane to dissipate from the former landfill, and also to encourage the most competitive response, a licence period of up to 10 years (five years with option for a further five years) was proposed.

 

Pest, building and asbestos reports were obtained in relation to the current structures on the site. These were noted as being in poor condition. A subsequent structural condition report has led to a decision to demolish the main building on the site. The demolition is scheduled to take place in March 2022. In anticipation of the demolition occurring, relocatable buildings that provide temporary club facilities and toilet facilities have been placed on the site.

 

Expression of Interest Process

 

The Expression of Interest process commenced via Connect Wagga on 13 November 2021 with the closing time/date for submissions being 3pm on 3 December 2021. The EOI was advertised via a range of methods including print media, social media, and Council’s website. Three onsite inspections were conducted during the EOI process, which were attended by six (6) parties.

 

The Expression of Interest documentation identified six criteria which would be considered when assessing the submissions:-

 

1.	Vision for the site including but not limited to: A strategic business plan detailing future direction, including operations, cash flow, staffing levels, marketing/promotion/branding etc
2.	Details of programs to be offered including frequency, demographics catered for, community sectors and school programs. Expected community benefits. Description should also include forecast & details of proposed operating hours & days of service.
3.	Relevant industry experience / qualifications / accreditations.
4.	Proposed initial annual licence fee offered excluding GST
5.	Details of any Proposed site or facility improvements including Capital or annual maintenance contributions or expenditure.
6.	A minimum of two (2) current business references

 

Respondents

 

Council received five submissions in response to the Expression of Interest. One response did not comply with the Expression of Interest requirements, and therefore was not considered further.

 

Complying submissions were received from the following four parties:-

 

·    Lachlan Martin & Whitney Hamblin

·    Trent Martin

·    Dominic Newnham & Mackinlay Cookson

·    Daniel Pullen & Shaun Harper

 

Full particulars of each submission and its assessment are contained in the confidential attachment to this report.

 

Subsequent to the initial assessment of the Expression of Interest submissions and based on the requests for further information about development potential from submitters, Council staff considered it necessary to obtain additional clarification as to the level of development that was feasible on the site.

 

Consultation with Council’s Environmental Services Division and the Environmental Protection Agency (EPA) indicated that there is a significant level of uncertainty as to the feasible level of site improvement. Accordingly, it was proposed that whilst further investigations (including a Site Audit Statement and Environmental Management Plan) were undertaken, Council would enter into a short term agreement with the preferred operator for a period of 12 months to operate the facility with limited development to occur during that interim period. That operator would then have a first right of refusal to take on the longer term arrangement once the level of uncertainty was clarified.

 

Given the uncertainty of the arrangements, it is proposed that Council would continue to provide temporary facilities on the site for the duration of the short term agreement.

It is therefore recommended that Council enter into a short term agreement for a period of up to 12 months, with first right of refusal to extend the licence period for a further five year period and five year option, to the proponent of Submission D.

 

The proponent of Submission D has offered a rental amount commensurate with the existing operator. Council will incur ongoing costs related to the retention of the temporary facilities on site during the short term agreement*. However, this remains a lower financial impact than if Council was required to step in and maintain the site in the short term.

 

Further particulars on the financial arrangements are contained in the confidential attachment to this report.

 

*Operating costs of a maximum of $25,674 have been estimated using the current daily hire rate, however staff are in the process of negotiating an improved rate for the 12 month period.  The costs will be funded from within the Property and Buildings cost centres for the 2022/23 financial year.

 

Lease and Licensing Policy POL 038

Local Government Act 1993

 

Growing Economy

Objective: We are a Regional Capital

Outcome: We attract and support local businesses and industry

 

The current operator of the Golf Course has indicated that he will vacate the property when the Expression of Interest process is finalised. If an alternative operator is not determined by the Expression of Interest process, it is likely that that the current operator will vacate without a replacement being in place. In that scenario, Council would need to consider either taking over the ongoing operation of the facility (which is unfunded and would require reallocation of existing resources) or closing the facility (either on a temporary basis until an alternative operator is obtained, or on a permanent basis).

 

At this stage there is a level of uncertainty around the level of development that may be permitted on the site. There is some level of risk that once further environmental investigations have been undertaken, including the proposed Site Audit Statement and Environmental Management Plan, the feasible level of development identified may not be suitable for the new operator. If the new operator is not prepared to continue operations once those limitations are identified, Council may be required to undertake a further Expression of Interest campaign.

 

There is a reputational risk to Council if the facility were to close. Council has received significant community engagement through the Expression of Interest process and has been contacted by existing users of the facility to confirm its ongoing operation when the current operator vacates.

 

Internal consultation has been undertaken between Council’s Regional Activation Directorate and Environment Services Division. A Councillor workshop has also been carried out in relation to this matter.

 

External consultation has been undertake with Environmental Protection Agency. The broader community has also been actively engaged with the Expression of Interest process through social media and direct contact with Council.

 

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1⇩.	Location Map
2.	Attachment A This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-5

 

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-6

 

RP-6               EXPRESSION OF INTEREST - LICENCE OF 54-58 JOHNSTON STREET, WAGGA WAGGA

Author:         Matthew Dombrovski 

Director:       Michael Keys

        

 

Summary:

This report seeks endorsement of Council to the conduct of an Expression of Interest campaign for the licence of premises at 54-58 Johnston Street, Wagga Wagga (otherwise known as the old Ambulance Station).

 

 

Recommendation That Council: a       endorse an Expression of Interest campaign for the licence of property at 54-58 Johnston Street, Wagga Wagga (otherwise known as the old Ambulance Station) b       receive a further report on the completion of the Expression of Interest campaign

 

Council has previously resolved (Resolution 21/358) to proceed with the acquisition of property at 54-58 Johnston Street, Wagga Wagga (the old Ambulance Station) from the NSW Government. The acquisition is anticipated to settle on 29 March 2022.

 

In anticipation of settlement, endorsement is sought from Council to commence an Expression of Interest campaign for the licence of the property for a period not exceeding 4 years (initial offer 1 year with 3 year option). The Expression of Interest campaign is proposed to run for three weeks starting Friday 25 March 2022, with indicative provisions of the proposed Licence Agreement being as follows:

 

Anticipated Licence Commencement	June/July 2022
Initial Term	12 months
Option to Renew	Up to a further 36 months (subject to satisfactory performance of tenant during initial period, as determined by Council) Minimum of three months’ notice of exercise of option to be provided by Licensee
Permitted Use	Community purposes (see below)
Initial Annual Licence Fee (excluding GST)	To be confirmed – monthly instalments
Fee Reviews	Reviewed on an annual basis
Outgoings	All costs associated with the licensed premises including but not limited to electricity, gas, water, sewer, waste removal, telephone and Council rates are payable by the Licensee
Maintenance	The Licensee is responsible for routine repairs and maintenance of all fixtures, fittings and improvements within the Licensed Premises The Licensor will be responsible for all structural repairs and maintenance (unless required due to the Licensee’s use of the premises)
Insurance	The licensee shall affect and maintain public liability insurance in the sum of $20 million. Council will be listed on the policy as an interested party. The licensee shall affect and maintain contents insurance for all contents belonging to the licensee.
Special Conditions	The licensee shall have the right to sub-licence part or all of the premises (subject to Council approval, which will not be unreasonably withheld.) At all times the primary relationship of Council shall be with the Licensee.

 

Depending on the submissions received, there may be support for the successful Licensee to occupy only part of the property during the initial licence term, on the basis that if the option was exercised, the whole of the property would be the subject of the renewed licence.

 

It is specifically noted that the property has a restriction on title preventing it from being used other than for ‘Community Purposes’. Community Purposes are defined in the restriction as ‘purposes which meet the current and future needs of the local community and of the wider public in relation to public recreation for the physical, cultural, social and intellectual welfare or development of individual members of the public. Ancillary uses are permissible where the use is subordinate or subservient, and not inconsistent, with the primary use of the land for Community Purposes.’

 

All proposed uses of the property including any sub-licence arrangement will need to be consistent with this restriction on title.

 

It is proposed that the following criteria will be used to assess submissions received.

 

 

Selection Criteria

1.   Presentation of a detailed business plan for proposed activities for: a) the initial licence period, and b) the following period of up to 36 months if the option is exercised.

2.   Demonstrable public benefit of licensee occupation of the premises including but not limited to community and social benefits and educational, creative and entrepreneurial skills development.

3.   Proposed additional investment by the Licensee’s activities for the initial licence period and indicatively for a further 36 months if the option is exercised, in fixtures and other improvements to the building and the site that will add value beyond the licence term.

4.   Past financial performance of the licensee over at least two years, including the provision of financial statements.

5.   Proposed licence fee offered (excluding GST) for: a) the initial licence period, and b) the following period of up to 36 months if the option is exercised

6.   A minimum of two (2) current business references.

 

The successful licensing of the property is anticipated to generate additional revenue for Council, which will be used to offset the costs internal loan funding incurred to acquire and fit out the property.

Local Government Act 1993

Leasing & Licensing Policy POL038

Growing Economy

Objective: We are a Regional Capital

Outcome: We attract and support local businesses and industry

Council needs to responsibly manage assets including property. The proposal to proceed with the licence by way of a public Expression of Interest campaign will support an open and transparent process. Further, proceeding with an Expression of Interest allows for a targeted assessment incorporating a weighting for wider community benefit.

 

 

The property has some limitations in its use due to the formal Restriction registered against the title. Council will need to ensure that the successful applicant adequately manages any tenancies to ensure compliance with its obligations pursuant to that Restriction.

 

The property requires Council to undertake some internal fit out prior to occupation. The proposed timeline for the Expression of Interest campaign allows these works to be carried out simultaneously with the conduct of the campaign, minimising the time in which the property is not generating income.

 

Ongoing contact and discussion with local industry, business and property sector indicates strong interest in the local and regional market and it is anticipated that Council will achieve a positive result.

 

Consultation has been undertaken internally with Council’s Regional Activation and Community Services directorates. A Councillor workshop briefing has also been undertaken.

 

Substantial engagement has also been undertaken with several community organisations, including a number of potential licensees.

 

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Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-7

 

RP-7               PETITION BY CLIMATE RESCUE OF WAGGA INC, CLIMATE ACTION WAGGA AND WAGGA WAGGA FRIDAYS FOR FUTURE ON COMMUNITY NET ZERO EMISSIONS

Author:                       Janice Summerhayes 

General Manager:    Peter Thompson         

 

Summary:

Council received an on-line petition and hard copy petition on 7 March 2022 coordinated by Climate Rescue of Wagga Wagga Inc (CROW), Climate Action Wagga (CAW), and Wagga Wagga Fridays for Future, requesting Council to: Support an interim Community net zero emissions target of 50% reduction in community emissions by 2030; Develop a plan for its role; Consult with the community on how to economically achieve emission reductions.

 

 

Recommendation That Council: a       receive and note the petition b       receive a further report at Council’s Ordinary Meeting on 11 April 2022 in response to the petition received

 

Council received an on-line petition and a hard copy petition on 7 March 2022 from Climate Rescue of Wagga Wagga Inc (CROW), Climate Action Wagga (CAW), and Wagga Wagga Fridays for Future. The online petition had a total of 319 signatories of which 86 signatories were from the Wagga Wagga Local Government Area in support of the petition and the hard copy petition had a total of 71 with 49 from the Wagga Wagga Local Government Area in support of the petition.

 

The action requested in the Petition is listed on change.org and calls on “Wagga Council to ambitiously support community net zero emissions.”

 

We call on Council to:

 

·    Support an interim target of 50%redcution in Community Emissions by 2030, in line with the NSW Government 2030 Target

 

·    Develop a plan for its role in the community achieving both this 2030 target and the 2050 target of community Net Zero Emissions

 

·    Consult with the community on how to economically achieve emission reductions

 

We also call on Council to include these commitments in the Wagga Community Strategic Plan.

 

The petition contact person is William Adlong from CROW. Council staff have acknowledged receipt of the petition and will keep in contact about the progression of the petition. A copy of the petition documents and email received is provided to Council under separate confidential cover.

 

Background

 

Council endorsed at the 12 April 2021 Ordinary Council Meeting the following Net Zero Targets:

 

 

Since that time, along with existing projects and initiatives, Council staff have been implementing (c) of the above resolution by preparing a draft Corporate Net Zero Strategy. This is scheduled to be tabled at a Councillor workshop on 28 March 2022 to consider the strategy and proposed actions/recommendations. After the workshop it is intended to progress with a final draft to Council for consideration to be placed on public exhibition.

 

In addition, a Notice of Motion (NOM) – Community Net Zero Emissions Target was tabled at the 31 January 2022 Ordinary Council Meeting and resolved

 

 

Staff are preparing a response to the above NOM resolution to be tabled at the 11 April 2022 Ordinary Council Meeting following the Corporate Net Zero Councillor Workshop being held 28 March 2022.

 

It is proposed that a response report to this Petition on Community Net Zero Emissions  be tabled also at the 11 April 2022 Ordinary Council Meeting.

 

 

N/A

Petitions Management Policy – POL 086

 

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: We have access to the City of Wagga Wagga

 

There are no significant risks for Council in proposing a return response report for the 11 April 2022 Ordinary Council meeting.

Internal with Corporate Strategy in terms of the Community Strategic Plan considerations.

 

 

1.	Email - Petition Towards WWCC Support of Community Net Zero Emissions This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover
2.	Change.Org.Au Petition Page This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover
3.	Online Community NZE Wagga Petition This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover
4.	Online Community NZE Wagga Petition Comments This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover
5.	Background Information and Hard Copy Signatures Petition This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-8

 

RP-8               SECTION 356 REQUESTS FOR FINANCIAL ASSISTANCE

Author:                        Carolyn Rodney 

General Manager:    Peter Thompson         

         

 

Summary:

Council has received one (1) fee waiver request which is detailed for Council’s consideration.

 

 

Recommendation That Council: a       in accordance with Section 356 of the Local Government Act 1993, provide financial assistance to Wagga Wagga Water Polo in the amount of $3,700.00 b       note the proposed budget available for financial assistance requests for the remainder of the 2021/22 financial year

 

One (1) Section 356 financial assistance request is proposed for consideration at the 21 March 2022 Ordinary Council meeting, which is shown below:

 

1.    Wagga Wagga Water Polo - 2022 NSW Country Junior Water Polo Championships

 

Joshua Paul, President of the Wagga Wagga Water Polo writes in the attached letter:

 

“Dear Craig,

 

I am writing to you with a request that the Oasis Aquatic Centre Pool Booking Fee of $3,700 for the pool space hire required for the 2022 NSW Water-Polo Junior Country Championship be waived. The Championships will be held on Friday 4th, Saturday 5th and Sunday 6th February 2022. The NSW WaterPolo Junior Country Championship will benefit the Wagga Wagga Water-Polo Association, its members, growth of local sport, many local business and tourism within our town of Wagga Wagga when I’m sure you would agree it they need it most.

 

The 2022 NSW Water-Polo Junior Country Championship will be the biggest Junior Country Event NSW Water-Polo has ever had with 50 teams nominated to attend the Championships over the weekend. With over 500 registered players attending, the Event will bring over 750 people to Wagga over 3 days to participate and spectate. The 2022 Championships and amount of participation will be an incredible benefit to our local tourism and local business within our City.

 

……

 

Regards,

Joshua Paul

President of Wagga Wagga Water Polo”

 

The Manager of the Oasis has confirmed the following regarding numbers for the weekend water polo State event:

 

·   48 Teams x 13 players per team = 624 players

·   Team officials x 3, Coach, Manager and Referee = 144

·   NSW Water Polo Officials = 6

·   Parents and siblings, approximately = 530

 

Total = approximately 1,304 numbers

 

The above request aligns with Council’s Strategic Plan “We promote a healthy lifestyle”  Objective: “We promote participation across a variety of sports and recreation”.

 

Wagga Wagga Water Polo have not received any other financial assistance from Council this financial year.

Section 356 Budget Summary
Previously advised unallocated balance of 2021/22 Section 356 fee waiver financial assistance budget	$13,657.44
1)   Wagga Wagga Water Polo	($3,700.00)
Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2021/22 Financial Year	$9,957.44

POL 078 – Financial Assistance Policy

 

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

 

N/A

Cross Directorate consultation has been undertaken as required.

 

 

1⇩.

Wagga Wagga Water Polo - Section 356 Request

  

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-8

 

Report submitted to the Ordinary Meeting of Council on Monday 21 March 2022

RP-9

 

RP-9               FINANCIAL PERFORMANCE REPORT AS AT 28 FEBRUARY 2022

Author:                        Carolyn Rodney 

General Manager:    Peter Thompson         

         

 

Summary:

This report is for Council to consider information presented on the 2021/22 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 28 February 2022.

 

 

Recommendation That Council: a       approve the proposed 2021/22 budget variations for the month ended 28 February 2022 and note the balanced budget position as presented in this report b       approve the proposed budget variations to the 2021/22 Long Term Financial Plan Capital Works Program including future year timing adjustments and new projects c        authorise the acceptance, preparation and execution of all documents under Council Seal as required to facilitate the undertaking of the approved projects by the respective user groups and/or Council of the following 2021/22 Crown Reserves Improvement Fund Grants (all GST exclusive figures): i)          Cricket Ground Roof Replacement                                              $  32K ii)         Wiradjuri Walking Track Upgrade                                                $254K iii)        Mangoplah Recreation Reserve Amenities Upgrade                   $120K d       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above e       note the details of the external investments as at 28 February 2022 in accordance with section 625 of the Local Government Act 1993

 

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 28 February 2022. The balanced budget position excludes the Wagga Wagga Airport estimated deficit result for the financial year – as previously reported to Council, any Airport deficit result will be sanctioned, and funded in the interim by General Purpose Revenue (via the Internal Loans Reserve).  The deficit results will be accounted for as a liability in the Airport’s end of financial year statements and paid back to General Purpose Revenue (Internal Loans Reserve) by the Airport in future financial years. 

 

Proposed budget variations including adjustments to the capital works program are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a negative monthly investment performance for the month of February when compared to budget ($120,276 down on the monthly budget). This is due to a negative return for Council’s T-Corp Managed Fund during February 2022 as well as a negative movement in the principal value of Councils floating rate note portfolio.

 

Key Performance Indicators

 

 

 

 

OPERATING INCOME

Total operating income is 68% of approved budget and is trending close to budget for the month of February 2022. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 89% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 63% of approved budget so it is tracking slightly below budget at this stage of the financial year.

 

CAPITAL INCOME

Total capital income is 38% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 61% of approved budget (including pending projects) which is as a result of purchase orders being raised for the full contract amounts for multi-year projects. Excluding commitments, the total expenditure is 30% when compared to the approved budget.

 

 

 

 

 

 

 

 

 

 

Long Term Financial Plan (Surplus) /Deficit*

 

* Note that the Revised Bottom Line (Surplus) / Deficit shown includes adopted future year budget variations but does not include any pending adjustments made in the draft 2022/23 Long Term Financial Plan.

 

Categories for budget adjustments in this month’s finance report:

 

This month’s Budget adjustments are categorised as follows:

 

1.     Operating and Capital Budget Variations which affect the current 2021/22 financial year

2.     2021/22 Capital Project budgets timing adjustments

3.     Future Year Capital Project budgets timing adjustments

4.     Future Year New Capital Requests

5.     Future Year New Oasis Capital Requests

 

 

 

 

 

 

 

 

 

2021/22 Revised Budget Result – (Surplus) / Deficit	$’000s
Original 2021/22 Budget Result as adopted by Council Total Budget Variations approved to date Budget Variations for February 2022	$0K $0K $0K
Proposed Revised Budget result for 28 February 2022 - (Surplus) / Deficit	$0K

 

 

1.    The proposed Operating and Capital Budget Variations for 28 February 2022 which affect the current 2021/22 financial year are listed below:

 

 

2.    The following 2021/22 projects have been reviewed by Council’s Project Management Team and delivery timelines rescheduled. There has been no change to the total budgets for these projects.

 

Job No.	Project Title	2021/22 Current Confirmed	2021/22 Proposed Confirmed	2022/23 Proposed Pending	2022/23 Proposed Confirmed
47323	Airport Ancillary Land Acquisition	$306,268	$15,000	$0	$291,268
70092	GWMC Progressive Site Rehabilitation	$222,284	$65,153	$0	$157,131
70135	GWMC Gas Capture Network Expansion	$1,837,993	$507,983	$0	$1,330,010
70147	GWMC Domestic Precinct	$105,509	$33,135	$0	$72,373
70164	GWMC Construction of New Cell	$1,920,000	$500,000	$0	$1,420,000
70168	GWMC Plant Shed	$2,397,660	$63,838	$0	$2,333,822

 

3.    The following future year Capital project has been reviewed and delivery timelines and project budget rescheduled.

 

Job No.	Project Title	Description	Proposed Budget
70105	GWMC Organic Processing Plant (current LTFP 2023/24 $4,240,000  + 2026/27 $500,000)	Remove capital project construction budget until feasibility study has been completed. Allocate a $200,000 budget in 2022/23 for these initial works.	$200,000 (2022/23 Confirmed)
70178	GWMC Monocell (current LTFP 2022/23 $3,900,000)	Bring funding of $318,749 forward from 2022/23 to 2021/22 for design and preliminary costs that are being incurred for the new Monocell. This will leave a remaining $3,581,251 in 2022/23 to complete the project.	$318,749 (2021/22 Confirmed)

 

4.    The following future year new Capital projects as presented and discussed with Councillors at the 21 February 2022 Long Term Financial Plan workshop are proposed to be included in the 2021/22 Long Term Financial Plan Capital Works Program and Delivery Program.

 

Job No.	Project Title	Project Description	Financial Year	Budget	Funding Source
21797	MPS Sports Court Recoat	Recoating of the courts are required within the first 5 years of operations to maintain 25 years warranty and extend life of the original line marking and clear coating of the courts.	2022/23   2027/28 (Pending)	$35,000     $40,000	Parks & Recreation Reserve     GPR
21798	Civic Theatre – Resheet Wall Surface Areas on Upper/Turret Roof Area	Install Civic Theatre External cladding to high areas to address safehold incident.	2022/23	$103,500	Buildings Reserve
21900	Levee Bank Maintenance – new plant items	Increased activity and inaccessibility in some areas with the completion of the main city levee bank has resulted in the requirement to purchase new mowing and other plant items.	2022/23	$171,100	Plant Reserve
Job No.	Project Title	Project Description	Financial Year	Budget	Funding Source
21900	Riverside Precinct Maintenance – new plant items	Increased activity with expanded gardens and playgrounds at Riverside has resulted in the requirement to purchase new mowing and other plant items.	2022/23	$116,320	Plant Reserve
38639	Copland St Industrial Area -Stormwater Drainage Upgrade	New pumps in this area will be incorporated into the existing pit structure and facilitate draining of the Copland St Industrial area when the floodgates are closed and overland flow has occurred in this catchment.	2022/23	$177,620	Old S94 Reserve $85,262 + Contribution Funding $92,358

 

5.    At the 21 February 2022 Long Term Financial Plan workshop, Councillors were advised of a total amount per year for the Oasis Future Year Capital Projects, from years 2026/27 to 2031/32.  The below table includes the itemised list of works for Councillors information and adoption. 

 

Job No.	Project Title	Financial Year	Budget	Funding Source
28147	Oasis - 50m Pool Covers & Rollers Replacement	2031/32	$85,992	Oasis Reserve
28148	Oasis - Dive Pool Covers & Rollers Replacement	2031/32	$45,000	Oasis Reserve
28170	Oasis - 50m pool Flood Lights	2026/27	$80,000	GPR
28149	Oasis - Pool Cover Winch Replacement	2031/32	$35,150	GPR
12202	Oasis - Replace Fibreglass Spring Boards	2031/32	$85,000	GPR
28151	Oasis - Pool Inflatables Replacement	2030/31	$100,000	GPR
28171	Oasis - Co Generation Energy System or alike	2026/27	$1,500,000	GPR
28172	Oasis - 50m Pool Lane Ropes & Lane Storage Rollers Replacement	2026/27	$85,000	GPR
28173	Oasis - Disable / Mixed access equipment / Steps - Wheel Chairs - Hoists & Extra	2026/27	$95,000	GPR
28174	Oasis - 25m & Program Pool Covers & Rollers Replacement	2027/28	$70,000	GPR
28175	Oasis - Pool Hall lighting Repair & Replacement	2028/29	$100,000	Oasis Reserve
28176	Oasis - Public Address System Repair & Replacement	2029/30	$85,000	Oasis Reserve
28124	Oasis - 25m Pool Dive Starting Blocks	2028/29	$48,000	GPR
28177	Oasis - 50m Pool Dive Starting Blocks	2026/27	$42,000	GPR
28178	Oasis - Pool Hall circulation fans	2029/30	$45,000	GPR
Job No.	Project Title	Financial Year	Budget	Funding Source
16393	Oasis - Floor carpet - entrance, pool hall, offices, stairs & meeting room	2030/31	$64,000	Oasis Reserve
28146	Oasis - Automatic Pool Cleaners	2029/30	$60,000	Oasis Reserve
15143	Oasis - Point of Sale System & entry gates	2028/29	$115,000	GPR
28179	Oasis - 50m Pool Shade covers deep end of pool	2026/27	$290,000	GPR
28123	Oasis - 50m Pool heating system solar and gas boiler	2028/29	$275,000	GPR
20840	Oasis - BBQ's	2030/31	$70,000	Oasis Reserve
28180	Oasis - Water Drinking Fountains	2029/30	$60,000	GPR
28181	Oasis - 50m pool & grandstand concourse resurfacing	2027/28	$175,000	GPR
28182	Oasis - Irrigation / Sprinkler system to mixed areas	2027/28	$85,000	Oasis Reserve
28183	Oasis - 25m, Program & Leisure Pool Expansion Joints Replacement	2029/30	$125,000	GPR
28184	Oasis - Pool Balance Tanks service	2030/31	$105,000	GPR
28133	Oasis - Mixed Air Conditioning	2031/32	$125,000	GPR
28185	Oasis - 50m Pool Shade covers, western side	2026/27	$390,000	Oasis Reserve

 

2021/22     Capital Works Summary

 

Capital Works	Approved Budget	Proposed Movement	Proposed Budget
One-off	$113,203,495	$397,354	$113,600,849
Recurrent	$19,475,432	$0	$19,475,432
Pending	$42,000	$0	$42,000
Total Capital Works	$132,720,927	$397,354	$133,118,281

 

 

Current Restrictions

 

RESERVES SUMMARY
28 FEBRUARY 2022
	CLOSING BALANCE 2020/21	ADOPTED RESERVE TRANSFERS 2021/22	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 14.2.2022	PROPOSED CHANGES for Council Resolution*	BALANCE AS AT 28 FEBRUARY 2022
Externally Restricted
Developer Contributions - Section 7.11	(27,924,028)	547,854	(1,242,660)		(28,618,834)
Developer Contributions - Section 7.12	462,032	(28,215)	(3)		433,814
Developer Contributions - Stormwater Section 64	(5,936,952)	(617,863)	110,124		(6,444,692)
Sewer Fund	(29,992,670)	3,094,449	(880,201)		(27,778,423)
Solid Waste	(21,429,172)	10,541,347	(5,530,122)	(4,194,587)	(20,612,534)
Specific Purpose Unexpended Grants & Contributions	(9,204,765)		9,204,765		0
SRV Levee Reserve	(6,439,536)		139,774		(6,299,762)
Stormwater Levy	(4,588,976)	(352,886)	270,916	9,250	(4,661,696)
Total Externally Restricted	(105,054,067)	13,184,685	2,072,592	(4,185,337)	(93,982,127)
Internally Restricted
Airport	0	420,584	(420,584)		0
Art Gallery	(1,709)	0	0		(1,709)
Bridge Replacement	(296,805)	0	0		(296,805)
Buildings	(1,046,797)	159,433	(12,885)		(900,249)
CBD Carparking Facilities	(498,295)	498,295	0		0
CCTV	(100,843)	18,000	12,000		(70,843)
Cemetery	(828,348)	(218,116)	10,200		(1,036,264)
Civic Theatre	(39,666)		5,930		(33,736)
Civil Infrastructure	(9,786,909)	2,236,679	(636,558)		(8,186,788)
Community Works	(171,505)	(40,429)	56,851		(155,083)
Council Election	(542,957)	403,602	0		(139,354)
Economic Development	(436,848)		367,520		(69,328)
Emergency Events Reserve	(231,184)	(50,000)	(328,015)		(609,199)
Employee Leave Entitlements Gen Fund	(3,798,309)		0		(3,798,309)
Environmental Conservation	(116,578)	75,000	0		(41,578)
Event Attraction	(302,414)		122,647		(179,767)
Grants Commission	(5,382,345)		5,382,345		0
Gravel Pit Restoration	(820,851)	3,333	7,980		(809,537)
Information Services	(1,052,159)	105,305	272,496	140,000	(534,358)
Insurance Variations	(50,000)		0		(50,000)
Internal Loans	(3,022,169)	1,158,394	199,499	(291,268)	(1,955,544)
Lake Albert Improvements	(84,423)	(21,417)	0		(105,839)
Livestock Marketing Centre	(4,447,351)	863,862	74,157		(3,509,332)
Museum Acquisitions	(39,378)	15,000	0		(24,378)
Net Zero Emissions	(375,555)	210,165	15,000		(150,390)
Oasis Reserve	(1,266,045)	764,654	80,249		(421,141)

 

 

 

 

 

Investment Summary as at 28 February 2022

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below.

 

Institution	Rating	Closing Balance Invested 31/01/2022 $	Closing Balance Invested 28/02/2022 $	February EOM Current Yield %	February EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
At Call Accounts
NAB	AA-	214,299	364,830	0.10%	0.22%	N/A	N/A	N/A
CBA	AA-	1,792,480	7,871,771	0.10%	4.71%	N/A	N/A	N/A
CBA	AA-	14,128,865	10,630,102	0.15%	6.36%	N/A	N/A	N/A
Macquarie Bank	A+	9,041,510	9,044,285	0.40%	5.41%	N/A	N/A	N/A
Total At Call Accounts		25,177,155	27,910,989	0.22%	16.70%
Short Term Deposits
Community First	NR	1,000,000	1,000,000	1.00%	0.60%	7/12/2021	7/07/2022	7
Total Short Term Deposits		1,000,000	1,000,000	1.00%	0.60%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.60%	5/06/2017	6/06/2022	60
AMP	BBB	2,000,000	2,000,000	0.95%	1.20%	30/11/2020	30/05/2022	18
Westpac	AA-	3,000,000	3,000,000	1.16%	1.80%	10/03/2017	10/03/2022	60
Auswide	BBB	2,000,000	2,000,000	0.85%	1.20%	6/10/2020	6/10/2022	24
BOQ	BBB+	2,000,000	2,000,000	1.20%	1.20%	4/01/2022	4/01/2024	24
BOQ	BBB+	1,000,000	1,000,000	3.50%	0.60%	1/06/2018	1/06/2022	48
Westpac	AA-	2,000,000	2,000,000	1.32%	1.20%	28/06/2021	29/06/2026	60
BOQ	BBB+	3,000,000	3,000,000	3.25%	1.80%	28/08/2018	29/08/2022	48
Westpac	AA-	2,000,000	2,000,000	1.80%	1.20%	15/11/2021	17/11/2025	48
P&N Bank	BBB	1,000,000	1,000,000	3.30%	0.60%	20/11/2018	21/11/2022	48
Bendigo-Adelaide	BBB+	1,000,000	1,000,000	3.25%	0.60%	30/11/2018	30/11/2022	48
Newcastle Permanent	BBB	2,000,000	0	0.00%	0.00%	8/02/2019	8/02/2022	36
Newcastle Permanent	BBB	2,000,000	2,000,000	2.70%	1.20%	23/04/2019	26/04/2022	36
BoQ	BBB+	1,000,000	1,000,000	2.40%	0.60%	22/05/2019	23/05/2022	36
BoQ	BBB+	1,000,000	1,000,000	2.15%	0.60%	8/07/2019	10/07/2023	48
Auswide	BBB	1,000,000	1,000,000	1.95%	0.60%	12/08/2019	12/08/2022	36
Judo Bank	BBB-	1,000,000	1,000,000	1.90%	0.60%	10/09/2019	9/09/2022	36
Auswide	BBB	1,000,000	1,000,000	1.72%	0.60%	3/10/2019	4/10/2022	36
ICBC	A	2,000,000	2,000,000	2.03%	1.20%	6/11/2019	6/11/2024	60
ICBC	A	2,000,000	2,000,000	1.83%	1.20%	28/11/2019	28/11/2024	60
Judo Bank	BBB-	1,000,000	1,000,000	1.30%	0.60%	3/12/2021	4/12/2023	24
ICBC	A	1,000,000	1,000,000	1.75%	0.60%	6/01/2020	8/01/2024	48
BOQ	BBB+	1,000,000	1,000,000	2.00%	0.60%	28/02/2020	28/02/2025	60
ING Bank	A	2,000,000	2,000,000	1.50%	1.20%	2/03/2020	2/03/2022	24
Macquarie Bank	A+	2,000,000	2,000,000	1.40%	1.20%	9/03/2020	9/03/2022	24
Police Credit Union	NR	1,000,000	1,000,000	2.20%	0.60%	1/04/2020	1/04/2025	60
ICBC	A	1,000,000	1,000,000	1.85%	0.60%	29/05/2020	29/05/2025	60
ICBC	A	1,000,000	1,000,000	1.86%	0.60%	1/06/2020	2/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.20%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.20%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.60%	1.20%	29/06/2020	28/06/2024	48
ICBC	A	3,000,000	3,000,000	1.25%	1.80%	30/06/2020	30/06/2022	24
ICBC	A	2,000,000	2,000,000	1.42%	1.20%	7/07/2020	8/07/2024	48
ICBC	A	2,000,000	2,000,000	1.50%	1.20%	17/08/2020	18/08/2025	60
Institution	Rating	Closing Balance Invested 31/01/2022 $	Closing Balance Invested 28/02/2022 $	February EOM Current Yield %	February EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
BoQ	BBB+	1,000,000	1,000,000	1.25%	0.60%	7/09/2020	8/09/2025	60
BoQ	BBB+	2,000,000	2,000,000	1.25%	1.20%	14/09/2020	15/09/2025	60
NAB	AA-	1,000,000	1,000,000	0.60%	0.60%	14/09/2021	14/09/2023	24
AMP	BBB	1,000,000	1,000,000	0.95%	0.60%	26/11/2020	25/05/2022	18
AMP	BBB	2,000,000	2,000,000	0.95%	1.20%	7/12/2020	6/06/2022	18
ICBC	A	1,000,000	1,000,000	1.20%	0.60%	7/12/2020	8/12/2025	60
Warwick CU	NR	1,000,000	1,000,000	0.75%	0.60%	29/01/2021	30/01/2023	24
NAB	AA-	2,000,000	2,000,000	0.95%	1.20%	29/01/2021	29/01/2026	60
NAB	AA-	1,000,000	1,000,000	1.08%	0.60%	22/02/2021	20/02/2026	60
NAB	AA-	2,000,000	2,000,000	1.25%	1.20%	3/03/2021	2/03/2026	60
Summerland CU	NR	1,000,000	1,000,000	0.75%	0.60%	29/04/2021	28/04/2023	24
NAB	AA-	2,000,000	2,000,000	1.40%	1.20%	21/06/2021	19/06/2026	60
NAB	AA-	2,000,000	2,000,000	0.65%	1.20%	25/06/2021	26/06/2023	24
Westpac	AA-	2,000,000	2,000,000	1.32%	1.20%	25/06/2021	25/06/2026	60
ICBC	A	1,000,000	1,000,000	1.32%	0.60%	25/08/2021	25/08/2026	60
NAB	AA-	2,000,000	2,000,000	0.65%	1.20%	31/08/2021	31/08/2023	24
AMP	BBB	2,000,000	2,000,000	1.00%	1.20%	18/10/2021	17/10/2024	36
Westpac	AA-	2,000,000	2,000,000	1.56%	1.20%	30/11/2021	29/11/2024	36
Westpac	AA-	0	2,000,000	2.00%	1.20%	8/02/2022	10/02/2025	36
Total Medium Term Deposits		84,000,000	84,000,000	1.58%	50.26%
Floating Rate Notes - Senior Debt
Newcastle Permanent	BBB	1,520,084	0	0.00%	0.00%	6/02/2018	6/02/2023	60
Westpac	AA-	3,051,723	3,051,148	BBSW + 114	1.83%	24/01/2019	24/04/2024	63
ANZ	AA-	2,544,574	0	0.00%	0.00%	8/02/2019