Agenda and
Business Paper

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday 18 July 2022

at 6:00pm

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au

wagga.nsw.gov.au

 

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

 

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

 

 

Mr Peter Thompson

General Manager

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 18 July 2022

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                                 PAGE

PRAYER                                                                                                                                2

ACKNOWLEDGEMENT OF COUNTRY                                                                                   2

APOLOGIES                                                                                                                          2

Confirmation of Minutes

CM-1           ORDINARY COUNCIL MEETING - 27 JUNE 2022                                                2

DECLARATIONS OF INTEREST                                                                                            3

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - CAT CONTAINMENT                                                       4

Councillor Report

CR-1            REPORT ON LGNSW SPECIAL CONFERENCE                                                  6

Reports from Staff

RP-1            2021/22 MULTI-SPORT COMMUNITY FACILITY FUND - GRANT OFFER            9

RP-2            PECK STREET PARKING - WAGGA WAGGA BASE HOSPITAL                         16

RP-3            MAJOR EVENTS FESTIVALS AND FILMS SPONSORSHIP - ROUND ONE          29

RP-4            APPLICATIONS FOR SUBSIDY FOR WASTE DISPOSAL FOR CHARITY OGANISATIONS                                                                                                                           38

RP-5            LEASE OF BOLTON PARK INDOOR RECREATION FACILITY - PART LOT 7069 DP 1043666 - CHANGE OF LEASING ENTITY                                                          40

RP-6            ACQUISITION, DISPOSAL AND MANAGEMENT OF LAND POLICY POL 038                42

RP-7            2022/23 BUDGET VARIATIONS AND 30 JUNE 2022 INVESTMENT REPORT                 59

RP-8            REQUESTS FOR FINANCIAL ASSISTANCE                                                       74

RP-9            RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                                     98

QUESTIONS/BUSINESS WITH NOTICE                                                                                 103

Confidential Reports

CONF-1       RAIDERS NRL MATCH 2023                                                                               104

CONF-2       LICENCE AGREEMENT TO WAGGA WAGGA SCHOOL OF ARTS INC. (SOACT) - 18 MATHOURA AVENUE, MOUNT AUSTIN                                                             105

                                                                                                                                               

 

 

PRAYER

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

 

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 27 JUNE 2022       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 27 June 2022 be confirmed as a true and accurate record.

 

 

 

1⇩.

Minutes - 27 June 2022

106

 

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - CAT CONTAINMENT

Author:          Councillor Jenny McKinnon

 

 

Summary:

Encourage change to the NSW Companion Animals Act 1988 in regard to cat containment and management strategies

 

 

Recommendation That Council receive a report that considers, but is not limited to, the following cat containment and management strategies: a       NSW cat containment legislation and strategies to be added to Council’s advocacy plan. b       The General Manager writes on behalf of Council to the Office of Local Government and to any other relevant agency to request an amendment to legislation for NSW to provide a mechanism for Councils to introduce cat curfews in their LGAs to more responsibly manage cats. c        The General Manager prepares a draft Notice of Motion for the LGNSW annual conference on the responsible ownership of cats and the need for legislation similar to that in other States/ Territories to allow Councils to implement a cat curfew as part of the management of cats in their LGAs. d       Any additional actions or policy changes open to Council at this time in order to encourage responsible cat management and cat containment in the Wagga Wagga LGA, such as offering subsidised cat desexing programs more broadly than currently offered and Rangers collecting trapped cats such as the service offered by Coolamon Council.

 

In NSW the Companion Animals Act 1988 does not allow for local councils to enforce any form of responsible cat containment or curfew - Council’s only option is to ‘encourage’ responsible cat ownership, and no local financial penalties are applicable or enforceable in relation to cat containment. However, cats are required to be registered and micro-chipped.

 

Cats are known to range widely when uncontained, resulting in extensive loss of native fauna including reptiles, birds, amphibians, and small mammals. Cats are also identified in the Wagga Wagga City Council Biodiversity Strategy, Maldhangilanha, as one of the main pest species in our LGA.

 

Many Australian states / territories have much stricter cat containment measures that support enforcement by local government authorities. The most recent change was made in the ACT. From 1 July this year, new cats in the ACT are required to be registered and to be on a leash when outdoors, or their owners can be fined up to $300.

 

The RSPCA recommends full-time cat containment, and many vets recommend that cats be kept indoors when unsupervised for their own welfare to keep them safe from dog attacks and cat fights.

 

N/A

Companion Animals Act 1988

Advocacy Plan

 

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We minimise our impact on the environment

 

N/A

N/A

 

 

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

CR-1

 

Councillor Report

CR-1              REPORT ON LGNSW SPECIAL CONFERENCE

Author:         Councillor Dan Hayes

Co-Author: Councillor Dallas Tout

 

 

Recommendation That Council receive and note the report

 

The Local Government NSW (LGNSW) Special Conference was held at the Hyatt Regency Sydney from Monday 28 February to Wednesday 2 March 2022. The Special Conference included debate and resolution of motions setting the LGNSW advocacy agenda for 2022.

 

Day 1

 

Politician panel

Discussed night-time economy. Asked about non-alcohol related activation. Rate pegging discussed, but no major party announced any changes. Lack of transparency and confidence in the grants program was discussed. Greg Warren (Shadow Minister Local Government)- funding model for councils isn’t working, needs to be looked at. Panellist highlighted that fees which were charged to developers to fund compliance has been restricted by State Government.

 

Day 2

 

Michael Pascoe

Economic Outlook 2022-23 and Beyond

“Forecasting is a mugs game 4-year estimates for budgets is a farce as treasury only do two years”. 2023-23- Households have pent up savings ready to spend. Labour market is tight in some areas. Closed borders has led to increased domestic spending.

But…

·    Interest rates will increase

·    Housing boom will end

·    Post-election fiscal tightening

·    Covid stimulus mainly has not been an “investment”

·    NSW stock in public housing has fallen.

·    The increased investment recently was filling a gap left by previous years cuts to spending.

·    Grants rorts are hurting us because they are not being spent where they need to be spent and not being seen as an investment.

·    Wages have not been rising.

·    Wage increases are less than inflation.

·    How much of the recent spending will actually have a long term benefit for Australia. Sugar hit vs investment.

 

 

Panel- Economic outlook 2022-23 and beyond

NSW Budget question asked by delegate- will the budget have an increase in social housing spending- Couldn’t answer as the budget isn’t released. Cost shifting continues to occur. Ad hoc grants destroys the ability for councils to do long term planning.

 

Panel- Climate Change: The Gap between recognition and action

Panel was asked about green procurement. Recognised there is a gap between not only options for green procurement, but lack of investment in looking at recycling options of many materials that could be used for different uses.

 

Panel- Working together to combat the housing crisis

Minister- recognised there is a housing crisis.

Supports IPART reviewing its model for determining rates.

Assessing DAs- facing a shortage of planners in NSW, especially in regional NSW. Regional Housing Flying Squad- will respond to recommendations from housing taskforce. Will help councils assess DAs and help fill the gaps in local government. Also looking at attracting town planners from overseas. No announcement about increasing education/traineeships etc for local town planners.

 

Professor Hal Pawson

Blaming the housing crisis solely due to a supply issue or on by red tape and onerous planning laws is a simplistic view.

What is needed- Fed Govt to help, but if they don’t, then the following could be looked at.

-  Reform rental regulation to rebalance interests of landlords and tenants

-  Expand rent to buy homes programs

-  Enact affordable housing contribution schemes

-  Make best use of existing social housing through redevelopment

-  Self funded social housing supply programs

“Unfortunately the NSW Govt Housing 2041 is an empty document and a missed opportunity.”

 

HG Nelson

Rules for planning and projects

-  Never set a start date

-  Never set an end date

-  Never estimate the jobs created by a project ends with a round number

-  All projects follow this rule: Plan, build, replace

 

N/A

POL 025 – Councillor Expenses and Facilities Policy

POL 113 – Councillor Induction and Professional Development Policy

 

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

N/A

N/A

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-1

 

Reports from Staff

RP-1               2021/22 MULTI-SPORT COMMUNITY FACILITY FUND - GRANT OFFER

Author:          Ben Creighton 

Executive:    Scott Gray

         

 

Summary:

Council recently received two offers of funding for the upgrade of facilities under the NSW Governments 2021/22 Multi-Sport Community Facility Fund.  The facilities to be upgraded are the Jim Elphick Tennis Centre and Bill Jacob Athletics Centre.

 

 

Recommendation That Council: a       accept the funding offer of $5,000,000 for Stage 1 of the Bolton Park Sports Hub project b       accept the funding offer of $2,741,255 for the construction of a synthetic running track at the Bill Jacob Athletics Centre c        authorise the General Manager or delegate to enter funding agreements with the NSW Office of Sport for these projects d       authorise the General Manager or delegate to enter a funding agreement with Tennis NSW for the Bolton Park Sports Hub contribution e       authorise the affixing of Council’s common seal to any relevant documents as required f        approve the budget variations as detailed in the financial implication section of the report

 

In early 2022 staff submitted grant funding applications through the State Governments Multi-Sport Community Facility Fund for two projects that met the funding criteria.  They were:

 

·    Stage 1 of the Bolton Park Sports Hub (Jim Elphick Tennis Centre upgrade)

·    Upgrade of the Bill Jacobs Athletics Centre to a synthetic running track

 

These projects were selected for application because they had previously been identified as strategic priorities and Council had funding allocations within the Infrastructure Contribution Plan which could be used as co-contributions for the grants.

 

The scope of the projects funded, and the proposed funding models are provided below.

 

 

These projects when completed will address existing asset issues whilst delivering high quality facilities capable of hosting a wide range of events.

Existing 2022/23 Long Term Financial Plan (LTFP) Pending Budgets

 

Project	Project Timing	Grant Funding (To be confirmed)	S7.11 Contribution	External Borrowings	Total Project Budget
Bolton Park Precinct Upgrade (all stages)	2022/23- 2026/27	$32,152,307	$6,034,593	$1,496,581	$39,683,481
Jubilee Park Athletics Centre upgrade	2022/23	$4,111,885	$1,394,477	$0	$5,506,362

Revised 2022/23 Long Term Financial Plan Budgets

 

Project Budget	Confirmed Grant Funding	S7.11 Contrib	Additional Contrib	Total Project Budget	Confirmed	Pending
Bolton Park Sports Hub Stage 1 (Jim Elphick Tennis Centre Upgrade)	$5,000,000	$1,970,326	$1,250,000	$8,220,326	$250,000	$7,970,326
Bill Jacob Athletics Centre upgrade	$2,741,255	$1,370,628	$0	$4,111,883	$250,000	$3,861,883

Both projects are currently listed as pending projects in the LTFP. It is proposed to allocate $250K for each of these projects to the 2022/23 delivery program, with the remaining 2022/23 budgeted funds allocated to the pending category subject to the tender report.

 

The additional contribution from NSW Tennis will reduce the existing LTFP grant budget allocation in future years which is still to be confirmed for the remaining stages of the Bolton Park Precinct Upgrade.

 

The remaining funding for the Bolton Park Precinct Upgrade will remain as a pending allocation in the Long-Term Financial Plan from 2023/24 to 2026/27 as detailed in the table below:

 

Project	Funding	2023/24	2024/25	2025/26	2026/27	Total Remaining LTFP Pending Budget
Bolton Park Precinct Upgrade	$25,902,307 (TBC) +  S7.11 $4,064,267 + Borrowings $1,496,581	$3,779,674	$10,000,000	$10,000,000	$7,683,481	$31,463,155

 

Recreation, Open Space and Community Strategy and Implementation Plans 2040

Bolton Park Master Plan 2019.

 

 

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

 

The risks associated with implementing these projects relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of Council’s project management and contractor performance management systems.

Significant Internal and External engagement was undertaken during the development of the Recreation, Open Space and Community Strategy and Bolton Park Master Plan. 

 

Ongoing consultation with key stakeholder groups will occur during the planning and delivery of both projects. 

 

 

1⇩.	Bill Jacob Athletic Centre Funding Letter
2⇩.	Stage 1 - Bolton Park Sports Hub Funding Letter

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-1

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-1

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-2

 

RP-2               PECK STREET PARKING - WAGGA WAGGA BASE HOSPITAL

Author:                        Warren Faulkner 

General Manager:    Peter Thompson

         

 

Summary:

The Murrumbidgee Local Health District has operated an Authorised Vehicles Only parking arrangement on Peck Street adjacent to the hospital for a number of years to facilitate restricted parking for authorised MLHD/NSW Health vehicles and patients attending the Renal Unit.  MLHD recently requested changes to the arrangements which was referred to the Local Traffic Committee for advice.  The unanimous advice of the Local Traffic Committee was that the arrangement does not comply with the  Transport for NSW Permit Parking Guidelines. In light of the off-street car parking developments occurring on the hospital campus, it is timely that Council considers whether to continue the “MLHD Authorised Vehicles Only” arrangement or return the on-street parking to public use.

 

 

Recommendation That Council: a       revoke the Murrumbidgee Local Health District “Authorised Vehicles Only” arrangement on Peck Street, Wagga Wagga b       notify the Murrumbidgee Local Health District in writing of Councils decision, and c        remove the “MLHD Authorised Vehicles Only” parking signs on Peck Street to change the on-street parking to unrestricted parallel parking, 14 days after the notification is provided to the Murrumbidgee Local Health District

 

Background

There are no financial implications.

Road Transport (General) Regulation 2021

TfNSW Permit Parking Guidelines 

 

Growing Economy

Objective: We are a Regional Capital

Outcome: We have complete and accessible transport networks, building infrastructure, improving road travel reliability, ensure on-time running for public transport

 

There are no significant risks to Council in revoking and removing the MLHD Authorised Vehicles Only parking on Peck Street.

Only internal consultation has occurred with respect to the recommendation.

 

This matter was reviewed by the Traffic Committee 12 May 2022 and then presented to Council at its Ordinary Council Meeting 30 May 2021.

 

MLHD has not been consulted with respect to the recommendation

 

 

1⇩.

TfNSW Permit Parking Guidelines

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-2

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-3

 

RP-3               MAJOR EVENTS FESTIVALS AND FILMS SPONSORSHIP - ROUND ONE

Author:         Kimberly Parker 

Executive:    Janice Summerhayes

        

 

Summary:

Council is in receipt of three applications for the first round of the 2022/23 Major Events, Festivals and Films Sponsorship Program. This funding is available to support events held from 20th July 2022 to 30 June 2023. All applications were assessed against the criteria for the Incubator Events category of the program which aims to support new innovative events as detailed in this report.

 

 

Recommendation That Council: a       authorise the General Manager or their delegate to enter into an agreement to sponsor the following events through the 2022/23 Major Events and Sponsorship budget:   i. Bush Fringes ‘Wagga Wagga Fringe Festival’ to the amount of $10,000 with spending conditions   ii. Apex Club of South Wagga Wagga’s ‘Motor Mania’ to the amount of $10,000   b       decline the application for sponsorship from the Rywang Community Wagga Wagga for Australia Rvwang Dvci Oqa Wa

 

Council is in receipt of three applications for the first round of the 2022/23 Major Events, Festivals and Films Sponsorship Program. This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

These applications have been assessed by the Major Events Advisory Panel (the Panel) in line with the Major Events, Festivals and Films Sponsorship guidelines. The details of the applications received along with the recommended sponsorship funding amounts are summarised as follows.

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-3

 

 

	Organisation  Name	Event Name	Amount Requested	Event Budget	Reason
1.	Bush Fringes	‘Wagga Wagga Fringe Festival’	$10,000	Income: $15,000 (not including Council funds) Expenditure: $25,000 Profit: $0   Recommended funding: $10,000	The applicant has demonstrated strong collaboration with local artists and businesses, as a result their application scored well for event benefits. The event organisers have demonstrated a strong track record of hosting and organising events and the Panel commended the applicant on planning an event which runs across four days which will encourage visitors to stay in the region longer. The Panel has recommended that the sponsorship funds be used for venue hire to support local businesses, and marketing initiatives to attract both local and visiting attendees.
2.	Apex Club of South Wagga Wagga	‘Motor Mania’	$10,000	Income: $22,000 (not including Council funds) Expenditure: $32,000 Profit: $0 Recommended funding: $10,000	This is a new innovative event, and the Panel noted the potential to deliver both community and business benefits. The applicant has demonstrated strong partnerships with local businesses and suppliers, as well as attracting visitors from across the state through the national association.
3.	Rywang Community Wagga Wagga	Australia Rvwang Dvci Oqa Wa Kung	$10,000	Income: $13,000 (including Council funds from Annual Grants) Expenditure: $34,000 Profit: $0 Not recommended for funding due to ineligibility.	The Panel recognised that the event is new and has broad appeal to the community. The Panel noted that this event has already been funded $6,000 through Council’s Annual Grants Program which was initially awarded in 2020, postponed due to COVID-19 and will be used to proceed with the 2022 event.   In accordance with the Sponsorship Guidelines, applications that are already receiving support through another Council funding program are considered ineligible to receive further funding.  The Panel also noted the applicant did not submit a comprehensive application, with limited description of the event along with limited information for a management plan. The applicant will however be encouraged to apply in 2023 or their next annual event and be provided with feedback for a full application to made in the future.

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-3

 

Event Details: 

Wagga Wagga Fringe Festival | 17 – 12 November 2022

 

The Wagga Wagga Fringe Festival is an initiative of Bush Fringes with the aim to establish a new Fringe Festival in Wagga Wagga taking place across four days in four to five local venues in November 2022.

 

The Wagga Wagga Fringe Festival programming plans to include theatre, music, cabaret, children’s shows, comedy, dance, performance art and spoken word.

 

The events are designed to be open access, with no barriers for participation, and anyone can perform. The model encourages diverse and creative acts to stimulate a broad range of artists and audiences.

 

Wagga Wagga Fringe Festival will offer performers an excellent opportunity to develop new work and to engage with local audiences. It will play a vital role in providing employment and work experience in the creative industries for local emerging artists and regional youth.

 

Many successful touring shows have been launched at Fringe Festivals, and they act as a valuable platform for young people seeking employment in the arts. Bush Fringes seeks to establish the inaugural Wagga Wagga Fringe Festival across four days on the third weekend of November 2022.

 

Bush Fringes has demonstrated an extensive track record of organising and hosting fringe festivals events in locations such as Dubbo and Newcastle, with a focus on working closely with local business owners to make the events a success.

 

Wagga Wagga Fringe Festival has the potential to engage beyond the venues by also working with other local businesses by encouraging performers to present pop-up performances across the Central Business District.

Event summary for Wagga Wagga Fringe Festival:

 

·    Date: 17 - 20 November 2022

·    Expected attendance: 1,000

·    Visitors (from outside of Local Government Area): 20%

·    Program duration: 4 days

·    Proposed venues:

-     Wagga Wagga School of Art Community Theatre (SoACT) Basement Theatre

-     Romano’s Hotel

-     Que Bar and Nightclub

-     The Victoria Hotel

-     5^th location to be confirmed

·    Programming: Three performances per evening across 4-5 venues at 6:00pm, 7:30pm and 9:00pm with the addition of Saturday and Sunday performances as required.

·    Total income: $15,000 (does not include Council’s funds)

·    Total event cost: $25,000

·    Total amount requested: $10,000

·    Cost to attend: $15-$35 per ticket with proceeds being split 70/30, with 70% going to the artists and 30% going back to the festival to cover operational costs.

 

The Applicant is seeking $10,000 in cash funding from Council’s Major Events, Festivals and Films Sponsorship for the event. They have indicated are reliant on this funding to proceed with the event.

 

If successful in securing the requested funding the applicant will acknowledge Council’s funding through logo placement on all marketing material and promotion through media opportunities.

 

The Panel has assessed this application against the Major Events, Festival and Films Sponsorship Guidelines for Incubator Events and recommends this event receives the full request of funding of $10,000 with some conditions in place including funds to spend on:

 

(a) venue hire fees and services to support local business

(b) marketing initiatives to attract local and regional audiences for improved economic benefit.

 

The Panel’s assessment and recommendation is summarised as follows:

 

·    The benefits and value of this project scored well in terms of event experience, management, innovation, and ongoing benefit to business

·    The event organiser has successfully developed and delivered other fringe festivals and has demonstrated how this can successfully be implemented in Wagga Wagga

·    The timing of the event works well from an annual calendar point of view

·    The Panel noted the visitor numbers estimated were conservative based on the programming and events outlined in the event management plan. The Panel believe the event would attract more people and has potential to grow in the future

·    The festival aligns to the eligibility criteria to attract regional and state media exposure

 

Motor Mania | 3 September 2022

 

Motor Mania is a new event initiative by the Apex Club of South Wagga Wagga to be held on 3 September 2022 at the Riverina Kart Racing Track. This new annual event will be the first lawn mower racing meet held in the city which will create an exciting experience for both community members and visitors.

 

The event is set to attract participants from members across the state as well as South Australia, Victoria and Queensland through the Australian Ride on Lawn Mowing Association (AROLMRA).

 

The event will see Wagga Wagga’s first lawn mower race meet take place at the Wagga Go-Kart Track, on Tasman Road. The family fun day will be supported by a program of live music, local food vendors, lawn mower building and children’s amusements. A collaboration with local high school bands has been proposed allowing local musical talent to support the main stage act.

 

Motor Mania has demonstrated strong community commitment in their application and has already received $7,500 in sponsorship funds from two local businesses.

 

 

Event summary for Motor Mania:

 

·    Date: 3 September 2022

·    Expected attendance: 1500

·    Visitors (from outside of Local Government Area): 13.33% (200)

·    Program Duration: One day

·    Proposed venue: Riverina Kart Racing Track

·    Programming: Ride-On Lawn Mower Races, live music from local talents, and food vendors

·    Total income: $22,000 (not including council funds)

·    Total event cost: $32,000

·    Total amount requested: $10,000

·    Cost to attend: $5 single ticket or $15 family ticket (3 or more family members)

 

The Applicant has requested $10,000 in funding from Council’s Major events, Festivals and Films Sponsorship for this event. They have indicated that if their application is unsuccessful the event would still be able to proceed.

 

If successful in securing the requested funding the applicant will acknowledge Council’s funding through logo placement on all marketing material and promotions through media opportunities.

 

The Panel has assessed this application against the Major Events, Festival and Films Sponsorship Guidelines for Incubator Events and recommends this event receives $10,000 requested funds.

 

The Panel’s assessment and recommendation is summarised as follows:

 

·    The event aligns well to offering a new and innovative event for the city which will attract visitation to the City

·    The benefits and value of this project scored well in terms of event experience, event management, innovation and direct benefit to the community

·    The timing of the event is in spring which is traditionally a busy time of the year from an annual calendar point of view

·    The event organiser has a proven track record of hosting and delivering events in the Wagga Wagga Local Government Area

·    The Applicant has demonstrated strong community connections and demonstrated support from a variety of local industries and organisations

·    The Panel has recommended that they receive $10,000 toward the inaugural event.

 

Australia Rvwang Dvci Oqa Wa Kung | 30 September – 1 October 2022

 

Australia Rvwang Dvci Oqa Wa Kung is an indoor and outdoor event to be held at Oura Hall between 30 September to 1 October 2022. The purpose of the event is to introduce the Rawang tradition of culture, music, dance and art to the wider community.

 

The event seeks to build a foundation of support and engagement by the Burmese community with the broader community living in the Wagga Wagga Local Government Area. The applicant has requested $10,000 in the Major Events, Festivals and Films Sponsorship as an Incubator Event.

 

The Panel has assessed the application against the Sponsorship Guidelines and have noted that this application is ineligible for further funding for the 2022, this is due to:

 

·    The Panel identified the organiser has already received $6,000 through Council’s Annual Grants Program. This was awarded in 2020 and will be used in the 2022 event. The Panel noted the delay in delivery of this event was due to restrictions of the COVID-19 public health orders

·    In accordance with the Sponsorship Guidelines, applications that are already receiving support through another Council funding program are considered ineligible to receive further funding.

·    The Panel encouraged the applicant based on the outcome of this year’s inaugural event, to make an application seeking funding support in the future

 

2022/23 Major Events Sponsorship Budget	$100,000
2021/22 Major Events Sponsorship Budget Proposed Carryover	$21,032
Total Events Sponsorship Budget	$121,032
Less Current Commitments
·    Academy Games	($20,000)
·    Bidgee Theatre Productions	($5,000)
·    Showroom Australia Fitz Fest	($7,250)
·    Australian National Pigeon Association	($2,660)
·    Rotary Club Gears + Beers	($15,000)
Total Current Commitments	($49,910)
Recommended sponsorship
·    Bush Fringes’ Wagga Wagga Fringe Festival	($10,000)
·    Apex Club of South Wagga Wagga’s Motor Mania	($10,000)
Total Major Events Sponsorship funding recommended	($20,000)
Remaining budget for 2022/23 Major Events, Festivals and Films Sponsorship	$51,122

 

POL087 – Major Events, Festivals and Films Sponsorship

 

 

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

 

Risk management will be addressed as part of any future sponsorship agreement, with terms and conditions ensuring events are managed in a COVID-19 safe framework based on the current Public Health Order in place at the time. A staged payment schedule based on event planning and delivery milestones will also be implemented to mitigate against non-delivery of event with each applicant.

 

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X

X

X

X

X

X

Collaborate

 

 

1.	Bush Fringes Application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
2.	Bush Fringes Budget This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
3.	Bush Fringes Event Business Plan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
4.	Bush Fringes Letter of Support This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
5.	Motor Mania Application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
6.	Motor Mania Event Management Plan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
7.	Motor Mania Risk Management Plan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
8.	Motor Mania Event Budget This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
9.	Motor Mania Certificate of Currency This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
10.	Motor Mania Event Layout This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
11.	Rvwang Festival Application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
12.	Rvwang Festival Event Budget This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
13.	Rvwang Festival Event Concept This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
14.	Rvwang Festival Management Plan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-4

 

RP-4               APPLICATIONS FOR SUBSIDY FOR WASTE DISPOSAL FOR CHARITY OGANISATIONS

Author:                       Ray Graham 

General Manager:    Peter Thompson

         

 

Summary:

This report has been prepared for applications submitted to Council by local charitable organisations and community groups seeking relief from fees for the disposal of waste at Council’s Gregadoo Waste Management Centre (GWMC) for the 2022/23 financial year, on the basis that they are providing a benefit to the community.

 

 

Recommendation That Council endorse the annual waste disposal subsidies for the total amount of $5,050.00 for 2022/23 for the applicants as referred to in this report.

 

Councils Financial Assistance Policy (POL 093) along with the Delivery Program and Operational Plan incorporate the specific program of Waiving of Gregadoo Waste Management Centre Fees and outlines a $10,300 budget allocation for 2022/23.

 

As part of this program, not-for-profit, non-government registered charities or community groups located in the Wagga Wagga Local Government Area are able to apply for a waiver or subsidised disposal fees. There are two types of waivers or subsidised disposal fees that may be applied for:

 

1.   An annual waiver or reduction to a maximum value of $1,000, or

2.   A waiver or fee reduction for a single, specific project up to a maximum value of $250. This may be for advertised events such as Clean-Up Australia Day or the Adopt-A-Road Program.

 

An advertisement was placed in regional newspapers and on Council’s website during April and May 2022 inviting applications for subsidised waste disposal fees. Seven applications were received by the advertised closing date of 31 May 2022.

 

The following table lists the applicants and the amount of the subsidy requested:

 

No.	Name of Applicant	Requested Subsidy $
1	Defence Shed Wagga Wagga Inc.	$1,000.00
2	Kurrajong Waratah	$1,000.00
3	Riding for the Disabled (NSW) Wagga Centre	$1,000.00
4	South Wagga Anglican Church Chain Gang	$300.00
5	Anglican Opportunity Shop	$500.00
6	Rotary Club of South Wagga Wagga Inc	$1,000.00
7	Wagga Wagga Baptist Facilities Inc	$250.00
	Total	$5,050.00

The Seven organisations/community groups that submitted applications for subsidised waste disposal fees are well known to Council for providing valuable charitable and social services that benefit the community of Wagga Wagga.

 

It is recommended to approve all seven applications that were received. It is proposed that the remaining budget amount of $5,250.00 be retained to fund any further applications for subsidised fees that may be received during the 2022/23 financial year.

An allowance of $10,300.00 for subsidised waste disposal has been made in the Solid Waste budget for 2022/23, funded from the Solid Waste Reserve. The approval of the seven applications recommended in this report totalling $5,050.00 will leave $5,250.00 for Council to consider any further applications received for the remainder of the financial year.

 

Job consolidation 70035 - Charity Subsidies for Waste Disposal

Section 356 of the Local Government Act 1993

POL 093 - Subsidy for waste disposal by charitable organisations & community groups policy

 

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We demonstrate sustainable practices

 

No risk management issues were identified in respect to the provision of subsidised waste disposal fees provided they are applied as per the Policy.

The opportunity to apply for the subsidies was advertised widely in media and newsprint across the Wagga Wagga LGA. Submissions were invited and 7 submissions were received.

 

Internal consultation with the relevant sections within Council will be undertaken to ensure the operators of the landfill and finance staff are advised of the subsidy to ensure it is applied correctly and monitored appropriately.

 

The charitable organisations, and community groups will be advised of the resolution of Council regarding their application for subsidised disposal fees, how the subsidy will be applied and the conditions of entry into the landfill.

 

 

 

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-5

 

RP-5               LEASE OF BOLTON PARK INDOOR RECREATION FACILITY - PART LOT 7069 DP 1043666 - CHANGE OF LEASING ENTITY

Author:          Matthew Dombrovski 

Executive:    Scott Gray

         

 

Summary:

Council resolved on 25 October 2021 for the General Manager or delegate to negotiate with the existing Lessee for occupation of the indoor recreation facility at Bolton Park for a period of 5 years with an option for a further five years (Resolution 21/365).   Council staff were advised on 30 June 2022 that the Lessee on any documentation should be Airborne Gymnastics Pty Ltd (ACN 142 471 056) in its capacity as Trustee of the Appleton-Seymour Family Trust, and Council’s endorsement is sought to that arrangement.

 

 

Recommendation That Council: a       authorise the General Manager or delegate to enter into a Lease with Airborne Gymnastics Pty Ltd (ACN: 142 471 056) in its capacity as Trustee of the Appleton-Seymour Family Trust for occupation of the indoor recreation facility at Bolton Park for a period of five years with an option for a further five years b       authorise the General Manager or delegate to complete and execute any necessary documents on behalf of Council c        authorise the affixing of Council’s common seal to any relevant documents as required

 

Council resolved on 25 October 2021 for the General Manager or delegate to negotiate with the existing Lessee (being as per the existing Lease, Hayden Campbell Appleton-Seymour and Lyndall Appleton-Seymour) for occupation of the indoor recreation facility at Bolton Park for a period of five years with an option for a further five years.

On 30 June 2022, Council was advised that the Lessee name for the purpose of the Lease documentation should be Airborne Gymnastics Pty Ltd (ACN: 142 471 056) as trustee for Appleton-Seymour Family Trust, as this is the entity that is conducting the business on the premises. The sole Director, Secretary and Shareholder of the Trustee Company is Lyndall Appleton-Seymour.

It is recommended that Council authorise the General Manager or delegate to enter into a Lease with Airborne Gymnastics Pty Ltd (ACN: 142 471 056) in its capacity as Trustee of the Appleton-Seymour Family Trust.

As this recommendation relates to adjustment to legal entity names only, there are no financial implications if resolved as recommended.

Local Government Act 1993

POL038 Lease & Licence Policy

 

Growing Economy

Objective: We are a Regional Capital

Outcome: We attract and support local businesses and industry

 

Failure to endorse a Lease to the proposed entity may lead to the proponent being unable or unwilling to enter into a formal Lease with Council. This may create financial implications for Council as anticipated revenue will not be collected and Council may need to conduct a further Expression of Interest campaign to find an alternative tenant

External consultation has been ongoing with representatives of Airborne Gymnastics Pty Ltd ACN 142 471 056.

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-6

 

RP-6               ACQUISITION, DISPOSAL AND MANAGEMENT OF LAND POLICY POL 038

Author:          Matthew Dombrovski 

Executive:    Scott Gray

         

 

Summary:

This report advises Council on the outcome of the public exhibition process for the draft Acquisition, Disposal and Management of Land Policy (POL 038). The Policy is presented to Council for endorsement, following public exhibition.

 

 

Recommendation That Council: a       note that there were no public submissions received during the exhibition period for Acquisition, Disposal and Management of Land Policy (POL 038) b       adopt the Acquisition, Disposal and Management of Land Policy (POL 038)

 

Council staff recently undertook a review of Leasing and Licensing Policy (Pol 038). The review noted that that Council does not currently have any formal policy in relation to the acquisition and/or disposal of land, and it was considered appropriate to incorporate this into the existing policy to create a broader land management policy.

 

Council resolved on 11 April 2022 (Resolution 22/117) to place the draft Acquisition, Disposal and Management of Land Policy (POL 038) on public exhibition for a period of 28 days from 13 April 2022 to 11 May 2022.

 

During the submission period, no public submissions were received.

 

It is recommended that Council adopt the Policy as exhibited.

N/A

Local Government Act 1993

Acquisition, Disposal and Management of Land Policy – POL 038

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

 

Council policies are essential to ensure transparent legal, fair, and consistent decision making across the Council. They support Council in achieving its corporate objectives and provide a critical guide for staff, Councillors, and other stakeholders. In the absence of effective policies there is a greater risk of inconsistency, confusion and inefficiency and can lead to non-compliance with the requirements of legislation and regulations.

The Acquisition, Disposal and Management of Land Policy (POL 038) was reviewed internally by staff from the Regional Activation directorate and the Executive.

 

Following endorsement by Council at the 11 April 2022 Council meeting, the draft policy was placed on public exhibition for a period of 28 days from 13 April 2022 to 11 May 2022.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

x

x

 

 

 

1⇩.

POL 038 - Acquisition, Disposal and Management of Land Policy

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-6

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-7

 

RP-7               2022/23 BUDGET VARIATIONS AND 30 JUNE 2022 INVESTMENT REPORT

Author:                        Carolyn Rodney 

General Manager:    Peter Thompson

         

 

Summary:

This report is for Council to consider and approve the proposed budget variations required to manage the 2022/23 budget and Long-Term Financial Plan.   This report is also for Council to consider its external investments and performance as at 30 June 2022.

 

 

Recommendation That Council: a       approve the proposed 2022/23 budget variations as presented in this report b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c        note the details of the external investments as at 30 June 2022 in accordance with section 625 of the Local Government Act 1993

 

The usual monthly financial report is not included in the Business paper due to the commencement of the year-end process and preparation of the financial statements for auditing. The 2021/22 Financial Statements will be presented to Council in October 2021 which will highlight and provide analysis on Council’s overall financial performance and position for the 2021/22 financial year. Council’s Independent Auditor will present the 2021/22 Audit Report at the November 2022 Council meeting.

 

This report includes proposed 2022/23 budget variations for Council’s consideration and adoption. Council is forecasting a balanced budget position for the 2022/23 financial year as at 18 July 2022.

 

This report also includes details on the performance of Council’s investments as at 30 June 2022. Council has experienced a negative monthly investment performance for the month of June when compared to budget ($5,624 down on the monthly budget).  Council’s investment portfolio continues to perform strongly in the current low interest rate environment with the portfolio returning 1.27% for the 2021/22 financial year, outperforming the AusBond Bank Bill Index by 1.18%.

 

 

 

2022/23 Budget Variations

 

 

 

2022/23 Revised Budget Result – (Surplus) / Deficit	$’000s
Original 2022/23 Budget Result as adopted by Council Budget Variations for 2022/23	$0 $0
Proposed Revised Budget result for 2022/23, as at 18 July 2021 - (Surplus) / Deficit	$0

 

The proposed Budget Variations to 18 July 2022 are listed below:

 

 

Investment Summary as at 30 June 2022

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below.

 

Institution	Rating	Closing Balance Invested 31/05/2022 $	Closing Balance Invested 30/06/2022 $	June EOM Current Yield %	June EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
At Call Accounts
NAB	AA-	127,175	47,818	0.85%	0.03%	N/A	N/A	N/A
Rabobank	A+	0	1,031,556	0.15%	0.57%	N/A	N/A	N/A
CBA	AA-	6,163,602	4,953,765	0.85%	2.75%	N/A	N/A	N/A
CBA	AA-	10,835,176	10,838,801	0.90%	6.02%	N/A	N/A	N/A
Macquarie Bank	A+	9,057,275	9,063,132	1.00%	5.04%	N/A	N/A	N/A
Total At Call Accounts		26,183,228	25,935,072	0.90%	14.41%
Short Term Deposits
Community First	NR	1,000,000	1,000,000	1.00%	0.56%	7/12/2021	7/07/2022	7
CBA	AA-	2,000,000	2,000,000	2.22%	1.11%	20/04/2022	20/04/2023	12
CBA	AA-	0	2,000,000	3.68%	1.11%	8/06/2022	8/06/2023	12
Total Short Term Deposits		3,000,000	5,000,000	2.56%	1.67%
Medium Term Deposits
RaboBank	A+	1,000,000	0	0.00%	0.00%	5/06/2017	6/06/2022	60
Auswide	BBB	2,000,000	2,000,000	0.85%	1.11%	6/10/2020	6/10/2022	24
BOQ	BBB+	2,000,000	2,000,000	1.20%	1.11%	4/01/2022	4/01/2024	24
BOQ	BBB+	1,000,000	1,000,000	3.78%	0.56%	1/06/2022	3/06/2024	24
Westpac	AA-	2,000,000	2,000,000	1.32%	1.11%	28/06/2021	29/06/2026	60
BOQ	BBB+	3,000,000	3,000,000	3.25%	1.67%	28/08/2018	29/08/2022	48
Westpac	AA-	2,000,000	2,000,000	1.80%	1.11%	15/11/2021	17/11/2025	48
P&N Bank	BBB	1,000,000	1,000,000	3.30%	0.56%	20/11/2018	21/11/2022	48
Bendigo-Adelaide	BBB+	1,000,000	1,000,000	3.25%	0.56%	30/11/2018	30/11/2022	48
BoQ	BBB+	1,000,000	1,000,000	2.15%	0.56%	8/07/2019	10/07/2023	48
Auswide	BBB	1,000,000	1,000,000	1.95%	0.56%	12/08/2019	12/08/2022	36
Judo Bank	BBB-	1,000,000	1,000,000	1.90%	0.56%	10/09/2019	9/09/2022	36
Auswide	BBB	1,000,000	1,000,000	1.72%	0.56%	3/10/2019	4/10/2022	36
ICBC	A	2,000,000	2,000,000	2.03%	1.11%	6/11/2019	6/11/2024	60
ICBC	A	2,000,000	2,000,000	1.83%	1.11%	28/11/2019	28/11/2024	60
Judo Bank	BBB-	1,000,000	1,000,000	1.30%	0.56%	3/12/2021	4/12/2023	24
ICBC	A	1,000,000	1,000,000	1.75%	0.56%	6/01/2020	8/01/2024	48
BOQ	BBB+	1,000,000	1,000,000	2.00%	0.56%	28/02/2020	28/02/2025	60
Police Credit Union	NR	1,000,000	1,000,000	2.20%	0.56%	1/04/2020	1/04/2025	60
ICBC	A	1,000,000	1,000,000	1.85%	0.56%	29/05/2020	29/05/2025	60
ICBC	A	1,000,000	1,000,000	1.86%	0.56%	1/06/2020	2/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.11%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.11%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.60%	1.11%	29/06/2020	28/06/2024	48
ICBC	A	3,000,000	3,000,000	5.07%	1.67%	30/06/2022	30/06/2027	60
ICBC	A	2,000,000	2,000,000	1.42%	1.11%	7/07/2020	8/07/2024	48
ICBC	A	2,000,000	2,000,000	1.50%	1.11%	17/08/2020	18/08/2025	60
BoQ	BBB+	1,000,000	1,000,000	1.25%	0.56%	7/09/2020	8/09/2025	60
BoQ	BBB+	2,000,000	2,000,000	1.25%	1.11%	14/09/2020	15/09/2025	60
NAB	AA-	1,000,000	1,000,000	0.60%	0.56%	14/09/2021	14/09/2023	24
AMP	BBB	1,000,000	1,000,000	3.30%	0.56%	25/05/2022	27/11/2023	18
AMP	BBB	2,000,000	0	0.00%	0.00%	7/12/2020	6/06/2022	18
ICBC	A	1,000,000	1,000,000	1.20%	0.56%	7/12/2020	8/12/2025	60
Warwick CU	NR	1,000,000	1,000,000	0.75%	0.56%	29/01/2021	30/01/2023	24
NAB	AA-	2,000,000	2,000,000	0.95%	1.11%	29/01/2021	29/01/2026	60
NAB	AA-	1,000,000	1,000,000	1.08%	0.56%	22/02/2021	20/02/2026	60
NAB	AA-	2,000,000	2,000,000	1.25%	1.11%	3/03/2021	2/03/2026	60
Summerland CU	NR	1,000,000	1,000,000	0.75%	0.56%	29/04/2021	28/04/2023	24
NAB	AA-	2,000,000	2,000,000	1.40%	1.11%	21/06/2021	19/06/2026	60
NAB	AA-	2,000,000	2,000,000	0.65%	1.11%	25/06/2021	26/06/2023	24
Westpac	AA-	2,000,000	2,000,000	1.32%	1.11%	25/06/2021	25/06/2026	60
ICBC	A	1,000,000	1,000,000	1.32%	0.56%	25/08/2021	25/08/2026	60
NAB	AA-	2,000,000	2,000,000	0.65%	1.11%	31/08/2021	31/08/2023	24
AMP	BBB	2,000,000	2,000,000	1.00%	1.11%	18/10/2021	17/10/2024	36
Westpac	AA-	2,000,000	2,000,000	1.56%	1.11%	30/11/2021	29/11/2024	36
Westpac	AA-	2,000,000	2,000,000	2.00%	1.11%	8/02/2022	10/02/2025	36
P&N Bank	BBB	2,000,000	2,000,000	2.40%	1.11%	9/03/2022	10/03/2025	36
P&N Bank	BBB	2,000,000	2,000,000	2.00%	1.11%	10/03/2022	11/03/2024	24
MyState	BBB	2,000,000	2,000,000	2.20%	1.11%	2/03/2022	3/03/2025	36
CBA	AA-	2,000,000	2,000,000	3.28%	1.11%	26/04/2022	26/04/2024	24
CBA	AA-	2,000,000	2,000,000	3.78%	1.11%	4/05/2022	6/05/2024	24
CBA	AA-	2,000,000	2,000,000	3.99%	1.11%	4/05/2022	5/05/2025	36
ING Bank	A	1,000,000	1,000,000	3.76%	0.56%	23/05/2022	23/05/2024	24
ICBC	A	0	2,000,000	3.95%	1.11%	6/06/2022	6/06/2024	24
Australian Unity	BBB+	0	2,000,000	4.15%	1.11%	8/06/2022	11/06/2024	24
Suncorp	A+	0	2,000,000	4.40%	1.11%	22/06/2022	14/12/2023	18
MyState	BBB	0	2,000,000	4.45%	1.11%	29/06/2022	28/06/2024	24
Total Medium Term Deposits		85,000,000	90,000,000	2.17%	50.01%
Floating Rate Notes - Senior Debt
Westpac	AA-	3,027,956	3,031,031	BBSW + 114	1.68%	24/01/2019	24/04/2024	63
NAB	AA-	2,012,735	2,014,473	BBSW + 104	1.12%	26/02/2019	26/02/2024	60
Westpac	AA-	2,509,613	2,511,711	BBSW + 88	1.40%	16/05/2019	16/08/2024	63
Suncorp	A+	1,249,875	1,249,692	BBSW + 78	0.69%	30/07/2019	30/07/2024	60
ANZ	AA-	2,001,417	2,003,723	BBSW + 77	1.11%	29/08/2019	29/08/2024	60
HSBC	A+	2,505,697	2,502,431	BBSW + 83	1.39%	27/09/2019	27/09/2024	60
Bank Australia	BBB	1,507,014	1,504,386	BBSW + 90	0.84%	2/12/2019	2/12/2022	36
ANZ	AA-	1,499,707	1,502,181	BBSW + 76	0.83%	16/01/2020	16/01/2025	60
NAB	AA-	2,000,087	2,002,104	BBSW + 77	1.11%	21/01/2020	21/01/2025	60
Newcastle Permanent	BBB	1,101,249	1,100,306	BBSW + 112	0.61%	4/02/2020	4/02/2025	60
Macquarie Bank	A+	1,994,800	1,994,868	BBSW + 84	1.11%	12/02/2020	12/02/2025	60
BOQ Covered	AAA	553,398	551,895	BBSW + 107	0.31%	14/05/2020	14/05/2025	60
Credit Suisse	A+	1,303,704	1,304,477	BBSW + 115	0.72%	26/05/2020	26/05/2023	36
UBS	A+	1,497,261	1,498,498	BBSW + 87	0.83%	30/07/2020	30/07/2025	60
Bank of China Australia	A	1,499,752	1,500,157	BBSW + 78	0.83%	27/10/2020	27/10/2023	36
CBA	AA-	1,977,363	1,979,983	BBSW + 70	1.10%	14/01/2022	14/01/2027	60
Rabobank	A+	1,975,995	1,977,766	BBSW + 73	1.10%	27/01/2022	27/01/2027	60
Newcastle Permanent	BBB	981,817	977,788	BBSW + 100	0.54%	10/02/2022	10/02/2027	60
NAB	AA-	2,369,923	2,374,654	BBSW + 72	1.32%	25/02/2022	25/02/2027	60
Bendigo-Adelaide	BBB+	1,648,071	1,645,501	BBSW + 98	0.91%	17/03/2022	17/03/2025	36
ANZ	AA-	1,999,889	2,000,292	BBSW + 97	1.11%	12/05/2022	12/05/2027	60
NAB	AA-	1,702,534	1,704,907	BBSW + 90	0.95%	30/05/2022	30/05/2025	36
Total Floating Rate Notes - Senior Debt		38,919,857	38,932,825		21.64%
Fixed Rate Bonds
ING Covered	AAA	660,524	660,153	1.10%	0.37%	19/08/2021	19/08/2026	60
Northern Territory Treasury	AA-	3,000,000	3,000,000	1.00%	1.67%	24/08/2021	16/12/2024	40
Northern Territory Treasury	AA-	3,000,000	3,000,000	1.50%	1.67%	24/08/2021	15/12/2026	64
BoQ	BBB+	1,732,957	1,694,107	2.10%	0.94%	27/10/2021	27/10/2026	60
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.50%	1.11%	6/08/2021	15/12/2026	64
Northern Territory Treasury	AA-	1,000,000	1,000,000	1.50%	0.56%	14/07/2021	15/12/2026	65
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.30%	1.11%	29/04/2021	15/06/2026	61
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.00%	1.11%	30/11/2020	15/12/2025	60
Northern Territory Treasury	AA-	1,000,000	1,000,000	1.00%	0.56%	20/11/2020	15/12/2025	61
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.00%	1.11%	21/10/2020	15/12/2025	62
Total Fixed Rate Bonds		18,393,481	18,354,260	1.30%	10.20%
Managed Funds
NSW Tcorp	NR	1,755,391	1,728,513	-1.53%	0.96%	17/03/2014	1/06/2027	158
Total Managed Funds		1,755,391	1,728,513	-1.53%	0.96%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		173,251,958	179,950,670		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		3,661,487	3,461,441
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		169,590,471	176,489,229

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 53% of the portfolio across a broad range of counterparties. Cash equates to 14%, with Floating Rate Notes (FRNs) around 22%, fixed rate bonds around 10% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has increased over the past month, up from $169.6M to $176.5M. In early June, Council drew down on its 2021/22 loan facility with $8.3M being received.

 

 

Monthly Investment Movements

 

Redemptions/Sales – Council redeemed the following investment securities during June 2022:

 

 

New Investments – Council purchased the following investment securities during June 2022:

 

 

Rollovers – Council rolled over the following investment securities during June 2022:

 

 

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $144,415, which compares unfavourably with the budget for the period of $150,039 - underperforming budget for the month by $5,624.

 

Council’s underperformance to budget for June was mainly due to a negative movement in the value of its TCorp Long Term Growth fund, returning -1.53% (or -$26,878) as domestic and global shares lost -8.77% and -8.69% respectively.

 

 

As can be seen from the above graph, Council’s interest on investments underperformed when compared to budget for the 2021/22 financial year. Interest and Investment income for the year totalled $1.17M, underperforming the original budget of $1.8M for the financial year. This reduction in income was mainly due to a negative movement in the principal value of Council’s floating rate note portfolio in March 2022. Council’s TCorp Long Term Growth fund (LTGF) also experienced a negative return for the 2021/22 financial year, returning -5.24% (or -$95,587), which further contributed to the deficit result against budget for the year.

 

In comparison to the AusBond Bank Bill Index* of 0.60% (annualised), Council’s investment portfolio returned 1.44% (annualised) for the month of June. Cash and At‑Call accounts returned 0.84% (annualised) for the month as the RBA raised the official cash rate to 0.85% in early June. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Council’s investment portfolio has returned 1.27%, outperforming the AusBond Bank Bill index by 1.18%.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

Report by Responsible Accounting Officer

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2021

Section 212 - Reports on council investments

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

 

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-8

 

RP-8               REQUESTS FOR FINANCIAL ASSISTANCE

Author:          Toni Writer 

Executive:    Carolyn Rodney

         

 

Summary:

Council has received three (3) fee waiver request which is detailed for Council’s consideration.

 

 

Recommendation That Council: a       in accordance with Section 356 of the Local Government Act 1993, provide financial assistance to the following groups: i.     Wagga Wagga Circus Quirkus $2,400.00 (Request 1) ii.    St Vincent de Paul Society $1,680.00 (Request 2) iii.   PCYC Savannah Pride Program $1,188.10 (Request 3) b       note the proposed budget available for financial assistance requests for the remainder of the 2022/23 financial year

 

Three (3) Section 356 financial assistance request is proposed for consideration at the 18 July 2022 Ordinary Council meeting, which is shown below:

1.   Wagga Wagga Circus Quirkus – Request for Sponsorship – $2,400.00

Michael Dove, of Wagga Wagga Circus Quirkus in the attached letter requests:

“Hi Craig,

Thank you so much for your past support of the Wagga Wagga Circus Quirkus, hosted by the Rotary Club of South Wagga Wagga.

We are delighted to say we're back again holding the Circus Quirkus for local special needs and disadvantaged children; and supporting the Rotary Club with their work in the community.

Please find attached our sponsor's letter for your consideration.”

The above request aligns with Council’s Strategic Plan “We activate our community spaces to promote connectedness” – Objective: “We have opportunities to connect with others”.

Wagga Wagga Circus Quirkus have not received any other financial assistance from Council this financial year.

 

2.   St Vincent de Paul – Request for fee waiver of McDonald Centre – $1,680.00

Carole Parkinson, President of St Vincent de Paul in the attached letter requests:

“Dear Lyn,

It is that time of year when I am in the process of organizing our Christmas Hamper supply and distribution, this correspondence is asking the Council to allow us to have access to McDonald Centre once again for the month of December 2022.

Would it also be possible for Wagga Wagga City Council to see fit to allow us to use this space "free of Charge" again this year.

Because of its size the site is a great benefit to our Society, allowing us to store the many donations which come in during the month; we are then able to assemble the hampers, donations and toys and distribute them to the many families in the Wagga area who are dependent on this Christmas service.

Our expectation is that demand for hampers this year will increase from the previous number of 280.”

The above request aligns with Council’s Strategic Plan “We are proud of where we live and our identity” – Objective: “We have a strong sense of place”.

St Vincent de Paul have not received any other financial assistance from Council this financial year.

3.   PCYC’s Savannah Pride Program – Proposed financial assistance – $1,188.10

Roger Ansell, PCYC Savannah Pride Coordinator writes:

“Dear Mr Mayor

As discussed earlier this year, I am writing requesting the possible waiving of the Bolton Park Stadium Basketball court hire fees for next year 2022, for the PCYC administered Savannah Pride Basketball program. As you know the Savannah Pride Program is targeted at “new’ Australian families and ‘first’ Australian families, offering local youth pathways to better employment and educational opportunities through sport. I’ve attached the Savannah Pride mission statement and other documents for your information.

Initially PCYC received a grant to run Savannah Pride here in Wagga, however that grant has now expired, and the new operational costs exceed the new grant’s expenditure budget. Therefore I have been advised by PCYC Head Office to try to find in-kind sponsors or donations to assist with the program’s costs.

I have also attached the booking agreement from Bolton Park Stadium for the first term of next year as a guide to the costs. It will work out at roughly four times the term costs set out in the agreement, for the full year.

 As I mentioned, PCYC would be very proud to register Wagga Wagga City Council as a sponsor to the program if we come to an agreement re the above costs. If successful, I would like to then meet with you or a Council representative again to determine what WWCC would like in return for the financial assistance.

 Again thanks for your time and consideration.”

The above request aligns with Council’s Strategic Plan “We activate our community spaces to promote connectedness” – Objective: “We have opportunities to connect with others”.

Section 356 Budget Summary
2022/23 Budget	$54,380.02
1)   Wagga Wagga Circus Quirkus	($2,400.00)
2)   St Vincent de Paul Society	($1,680.00)
3)   PCYC Savannah Pride Program	($1,188.10)
Subtotal Fee Waivers included in this report – proposed to be funded from the Section 356 Budget	($5,268.10)
Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2022/23 Financial Year	$49,111.92

 

POL 078 – Financial Assistance Policy

 

Safe and Healthy Community

Objective: We are safe

Outcome: We are responsive to emergencies

 

N/A

 

Cross Directorate consultation has been undertaken as required.

 

 

1⇩.	Wagga Circus Quirks Show
2⇩.	FW Sponsor information for the Wagga Wagga Circus Quirkus
3⇩.	Request to use McDonald Centre for the month of December 2022 & waive booking fee - St Vincent de Pa
4⇩.	PCYC Stronger Together Project Budget
5⇩.	SP Media release 22 final

 

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-8

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-8

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-8

 

Report submitted to the Ordinary Meeting of Council on Monday 18 July 2022

RP-8