Agenda and
Business Paper

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday 19 September 2022

at 6:00pm

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au

wagga.nsw.gov.au

 

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

 

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

 

 

 

 

STATEMENT OF ETHICAL OBLIGATIONS

Councillors are reminded of their Oath or Affirmation of Office made under Section 233A of the Local Government Act 1993 and their obligation under Council’s Code of Conduct to disclose and appropriately manage Conflicts of Interest.

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 19 September 2022

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

REFLECTION                                                                                                                3

APOLOGIES                                                                                                                 3

Confirmation of Minutes

CM-1           ORDINARY COUNCIL MEETING - 5 SEPTEMBER 2022                             3

DECLARATIONS OF INTEREST                                                                                    3

Mayoral Minutes

MM-1           MAYORAL MINUTE - SUBMISSION TO INLAND RAIL ENVIRONMENTAL IMPACT STATEMENT (EIS)                                                                                     4

Reports from Staff

RP-1            MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO.  REPORT 1/5 - MURRUMBIDGEE TURF CLUB                                                                  6

RP-2            MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO.  REPORT 2/5 - PINNOCK WATTS FAMILY TRUST                                                           12

RP-3            MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO.  REPORT 3/5 - WAGGA MARDI GRAS FESTIVAL AUSPICED BY ACON HEALTH LIMITED       18

RP-4            MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO.  REPORT 4/5 - WAGGA CITY AERO CLUB                                                                      24

RP-5            MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO.  REPORT 5/5 - FLOW FESTIVAL                                                                                      30

RP-6            FINANCIAL PERFORMANCE REPORT AS AT 31 AUGUST 2022              35

RP-7            POL 075 - INVESTMENT POLICY                                                             67

RP-8            COUNCIL MEETING DATES - 2023                                                          82

RP-9            RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                      85

RP-10          RESPONSES TO QUESTIONS WITH NOTICE                                         156

RP-11          QUESTIONS WITH NOTICE                                                                    158    

Confidential Reports

CONF-1       RFT2023-05 DUNNS ROAD, OLYMPIC HIGHWAY & HOLBROOK ROAD INTERSECTIONS DESIGN AND CONSTRUCT                                                                    160

CONF-2       RIVERSIDE FOOD VAN EOI - UPDATE                                                   161

CONF-3       EXPRESSION OF INTEREST - 99 PETER STREET, WAGGA WAGGA    162

CONF-4       LAMPE AVENUE ROAD WIDENING                                                       163

CONF-5       TechnologyOne Transition to Software as a Service (SaaS) 164

 

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

 

 

RELECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 5 SEPTEMBER 2022       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 5 September 2022 be confirmed as a true and accurate record.

 

 

 

1⇩.

Minutes - 5 September 2022

165

 

 

 

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 19 September 2022

MM-1

 

Mayoral Minute

MM-1              MAYORAL MINUTE - SUBMISSION TO INLAND RAIL ENVIRONMENTAL IMPACT STATEMENT (EIS)

      

Summary:

Submissions to the Inland Rail (IR) Albury to Illabo (A2I) Environmental Impact Statement (EIS) close on 28 September 2022. The submission prepared by staff in consultation with Councillors is attached for endorsement and to provide the community with an overview of the concerns being raised by Council.

 

 

Recommendation That Council: a       endorse the attached submission to the Inland Rail (IR) Albury to Illabo (A2I) Environmental Impact Statement (EIS) b       provide copies of the submission to: i         Federal Member for Riverina, The Hon Michael McCormack MP; ii        Federal Minister for Infrastructure Transport Regional Development and Local Government, The Hon Catherine King MP; iii       Federal Shadow Minister for Infrastructure, Transport and Regional Development, Hon Bridget McKenzie; and iv       State Member for Wagga Wagga, The Hon Dr Joe McGirr

 

Council continues to support Inland Rail (IR), a major nationally significant project with the strategic ability to link producers, farmers and businesses to national and global markets; supplementing and reducing our reliance on road freight, generating new opportunities for industries in our region and the City of Wagga Wagga.

 

To ensure the best interests of the community of Wagga Wagga are represented, Council has undertaken a critical review of the IR Albury to Illabo (A2I) Environmental Impact Statement (EIS), as prepared by the project proponent the Australian Rail Track Corporation Limited (ARTC). Through this review process, identified issues and gaps are documented for submission.

 

The review of the A2I EIS revealed several areas where the impacts of construction and operation have not been adequately assessed nor addressed. The attached submission serves to highlight these items of concern and raises concerns, which Council seeks further assessment.

 

Based on a review of the A2I EIS, Council believes the impacts of IR, mainly operational, have potential to trigger significant adverse impacts on the community of Wagga Wagga, local businesses and services.

 

Council believe it is essential to correctly assess and address all impacts of IR (instantaneous and developing) at this stage of the project, as there is no recourse for additional expenditure once IR has been completed. Council wishes to eliminate the risk, that the city of Wagga Wagga be left with adverse impacts with no avenues for rectification available from any level of government.

 

N/A

Wagga Wagga Code of Meeting Practice

 

Community leadership and collaboration

Objective: Wagga Wagga has strong community leadership and a shared vision for the future

Our leaders represent our community

 

 

 

1.

Inland Rail (IR) Albury to Illabo (A2I) Environmental Impact Statement (EIS) - Wagga Wagga City Council Submission - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 19 September 2022

RP-1

 

Reports from Staff

RP-1               MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO - REPORT 1/5 - MURRUMBIDGEE TURF CLUB

Author:         Sophie Gairn 

Director:       Janice Summerhayes

         

 

Summary:

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program. This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

 

Recommendation That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the Murrumbidgee Turf Club ‘Breakfast with the Stars & Races’ to the amount of $6,000 through the 2022/23 Major Events and Sponsorship Program.

 

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program.  This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

To ensure the availability of Councillors to resolve on each application, taking into account conflicts of interest, Council staff have reported separately on each of the applications.  This report is one of five reports presented to this Council meeting for consideration, noting a sixth application was received however was subsequently withdrawn on 8 September 2022.

 

These applications have been assessed by the Major Events Advisory Panel (the Panel) in line with the Major Events, Festivals and Films Sponsorship guidelines.

The Panel Members were:

·    The CEO of Henty Machinery Field Days

·    The Business Owner of Little Triffids Flowers

·    The Tourism and Economic Development Officer, Lockhart Shire Council

·    The Events Officer, Wagga Wagga City Council

·    The Destination and Events Coordinator, Wagga Wagga City Council

 

The details of this application received along with the recommended sponsorship funding amounts are summarised as follows: 

 

	Organisation  Name	Event Name	Amount Requested	Event Budget	Reason
1	Murrumbidgee Turf Club	Breakfast with the Stars & Races	$10,000	Income: $32,600 (does not include Council’s funds) Expenditure: $43,300 Profit: $-700 Recommended Funding: $6,000	The event is strongly aligned to the history, character, and culture of the city. The organiser has successfully developed and delivered other events of this nature. The event aligns to the eligibility criteria to attract regional and state media exposure. However, the Panel noted this application does not demonstrate the potential for long-term sustainability as this is a one-off event and therefore recommends partial funding support and recommends an increase in ticket price to cover any additional costs.

 

Event Details

Breakfast with the Stars & Races | Sunday 2 April 2023 (to be confirmed TBC)

 

Breakfast with the Stars & Races is an initiative of Murrumbidgee Turf Club with the aim to celebrate the 150th anniversary of the Wagga Wagga Gold Cup and to drive excitement for Country NSW's biggest racing carnival.

 

Breakfast with the Stars & Races will take place at one of the Murrumbidgee Turf Clubs’ annual race day events in April 2023. The ticketed event will showcase an open panel discussion with racing insiders including high profile trainers, jockeys, and ambassadors of racing.

 

The cocktail style breakfast event is designed to promote the 150th anniversary of the Wagga Wagga Gold Cup through a question-and-answer session on the history of the cup. The event will be showcasing the cups’ importance to Wagga Wagga, highlight the fashion and millinery over the 150 years and generate excitement.

 

Breakfast with the Stars & Races will offer barista coffee and tea leading into a high energy race day for the entire community to enjoy. The model encourages families to attend and enjoy children’s entertainment and activities, a live band, and great racing.

 

The Murrumbidgee Turf Club has demonstrated an extensive track record of organising and hosting events with a calendar of over twenty-five race meetings per year hosting 35,000 patrons.  Event summary for Breakfast with the Stars & Races includes:

 

·    Date: Sunday 2 April 2023, TBC 

·    Expected attendance: 1,000

·    Visitors (from outside of Local Government Area): 40%

·    Program duration: 1 day

·    Proposed venue: Murrumbidgee Turf Club

·    Programming: Cocktail style breakfast event celebrating the 150^th anniversary of the Wagga Wagga Gold Cup with an open panel discussion with high profile trainers, jockeys, and ambassadors of racing.

·    Total income: $32,600 (does not include Council’s funds)

·    Total event cost: $43,300

·    Total amount requested: $10,000

·    Profit: -$700

·    Cost to attend: $13 per ticket

·    Based on Tourism Research Australia Data, the event will generate visitor spend of $30,000 for day visitors and $105,600 for overnight visitation

 

The applicant is seeking $10,000 in funding from Council’s Major Events, Festivals and Films Sponsorship for the event. They have indicated they are reliant on this funding to proceed with the event. If successful in securing funding the applicant will acknowledge Council’s support through logo placement on all marketing material and on-the-day signage, and promotion through media opportunities.

 

The Panel has assessed this application against the Major Events, Festival and Films Sponsorship Guidelines for Incubator Events and recommends this event receives partial funding of $6,000.

 

The Panel’s assessment and recommendation is summarised as follows:

 

·    The benefits and value of this project scored well in terms of aligning to the history, character and culture of the city, management, and ongoing benefit to business

·    The event organiser has successfully developed and delivered other events of this nature

·    The event aligns to the funding criteria to attract regional and state media exposure

·    The Panel noted the cost to attend the event is low and encourages the event organiser to increase the ticket price to cover the shortfall of funds required to delivery this event

·    The application did not demonstrate the potential for long-term sustainability as this is a one-off event 

 

2022/2023 Major Events, Festivals and Films Sponsorship Program:

2022/23 Major Events Sponsorship Budget	$80,000
2021/22 Major Events Sponsorship Budget Proposed Carryover	$21,032
TOTAL EVENTS SPONSORSHIP BUDGET	$101,032
Less current commitments
·    Bidgee Theatre Productions – Mumma Mia (approved at 29 November 2021 Council meeting, $10,000 in total, $5,000 remaining)	($5,000)
·    Showroom Australia - Fitz Fest 2022 (approved at 29 November 2021 Council meeting, $14,500 in total, $7,250 remaining)	($7,250)
·    Australian National Pigeon Association – Australian National Pigeon Show (approved at the 7 March 2022 Council meeting)	($2,418)
·    Rotary Club of Wollundry - Gears + Beers (approved at 7 March 2022 Council meeting)	($15,000)
·    Wagga Road Runners Inc – Wagga Trail Marathon (approved at 10 May 2021 Council meeting)	($7,918)
·    Bush Fringes - Wagga Wagga Fringe Festival (Round One approved at 18 July 2022 Council meeting)	($10,000)
·    Apex Club of South Wagga Wagga - Motor Mania (Round One approved at 18 July 2022 Council meeting)	($10,000)
TOTAL CURRENT COMMITTMENTS	($57,586)
Remaining sponsorship funds available	$43,446
Recommended sponsorship in this Round Two
·   Murrumbidgee Turf Club – Breakfast with the Stars & Races (This report: RP-1)	($6,000)
·   Pinnock Watts Family Trust – Fitz Fest Wagga Wagga (RP-2)	($11,946)
·   Auspiced by Acon Health Limited – Mardi Gras Festival 2023 (RP-3)	($15,500)
·   Wagga City Aero Club – Wings Over Wagga Wagga (RP-4)	($10,000)
TOTAL RECOMMENDED SPONSORSHIP ROUND TWO	($43,446)
Remaining sponsorship funds available for the 2022/23 Major Events, Festivals and Films Sponsorship Program	$0

POL087 – Major Events, Festivals and Films Sponsorship

 

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

 

Risk management will be addressed as part of any future sponsorship agreement, with terms and conditions ensuring events are managed in a COVID-19 safe framework based on the current Public Health Order in place at the time. A staged payment schedule based on event planning and delivery milestones will also be implemented to mitigate against non-delivery of event with each applicant.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

x

x

x

x

x

x

x

Collaborate

 

 

 

1.	Application Form - Murrumbidgee Turf Club This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
2.	Murrmbidgee Turf Club x Breakfast with the Stars Concept Plan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
3.	Murrumbidgee Turf Club - Budgeted MTC 150 years Breakfast 2023 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
4.	Murrumbidgee Turf Club - Video Links to support MTC submission This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 19 September 2022

RP-2

 

RP-2               MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO - REPORT 2/5 - PINNOCK WATTS FAMILY TRUST

Author:         Sophie Gairn 

Director:       Janice Summerhayes

         

 

Summary:

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program. This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

 

Recommendation That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the Pinnock Watts Family Trust ‘Fitz Fest Wagga Wagga’ to the amount of $11,946 through the 2022/23 Major Events and Sponsorship Program.

 

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program.  This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

To ensure the availability of Councillors to resolve on each application, taking into account conflicts of interest, Council staff have reported separately on each of the applications.  This report is two of five reports presented to this Council meeting for consideration, noting a sixth application was received however was subsequently withdrawn on 8 September 2022.

 

These applications have been assessed by the Major Events Advisory Panel (the Panel) in line with the Major Events, Festivals and Films Sponsorship guidelines.

The Panel Members were:

·    The CEO of Henty Machinery Field Days

·    The Business Owner of Little Triffids Flowers

·    The Tourism and Economic Development Officer, Lockhart Shire Council

·    The Events Officer, Wagga Wagga City Council

·    The Destination and Events Coordinator, Wagga Wagga City Council

 

The details of this application received along with the recommended sponsorship funding amounts are summarised as follows: 

 

	Organisation  Name	Event Name	Amount Requested	Event Budget	Reason
2	Pinnock Watts Family Trust	Fitz Fest Wagga Wagga	$20,000	Income: $10,100 (does not include Council funds) Expenditure: $45,725 Profit: -$35,625  Recommended Funding: $11,946	This event has significant potential for both community and business benefits. The applicant has demonstrated strong collaboration with local creatives and businesses. The event aligns strongly to Council’s Cultural Plan 2020-2030 objectives to create a vibrant city centre and support the development and presentation of local creative works.  Over 40% of the event budget was requested which is beyond the acceptable limit of the funding guidelines. The Panel recommends partial funding to support this event to adhere to funding guidelines.  The applicant has indicated they will seek further funding from other sources prior to the event taking place to cover the expenditure shortfall.

 

Event Details

Fitz Fest Wagga Wagga | Saturday 20 May 2023

 

Fitz Fest 2023 is a 12-hour music festival featuring a diverse range of original and local music that also focuses on activating Fitzmaurice Street as a day and night event space. Fitz Fest is in its third year of delivery.

 

The 2022 event created a platform for 70+ local musicians to showcase their original work to event patrons. The 2021 and 2022 Fitz Fest events were sponsored by Wagga Wagga City Council to the amount of $34,500. These events have provided work for local musicians and local business generating social and economic benefits for our community. Event summary for Fitz Fest 2023 includes:

 

·    Date: Saturday 20 May 2023

·    Expected attendance: 4,000+

·    Visitors (from outside of Local Government Area): 12.5%

·    Program duration: (12hrs) one day

·    Venue: Fitzmaurice Street precinct, indoor and outdoor venues

·    Programming: 75+ musicians expected at 10 local venues

·    Total event income: $10,100 (does not include council funds)

·    Total event cost: $45,725

·    Profit: -$15,625

·    Total amount requested: $20,000

·    Based on Tourism Research Australia Data, the event will generate visitor spend of $60,000 for day visitors and $34,050 for overnight visitation

 

The funding requested will be used to pay for artist fees, event promotion, event management and curation, production fees, insurance and equipment hire. If successful in securing the requested funding the applicant will acknowledge Council’s funding support through logo placement on promotional collateral and media releases.

 

The Panel has assessed this application against the Major Events, Festival and Films Sponsorship Guidelines for Developing Events and recommends this event receives partial funding of $11,946. The Panel’s assessment and recommendation is summarised as follows:

 

·    Over 40% of the event budget was requested which is beyond the allowable limit of 40% or lower as outlined in the funding guidelines. For this event a limit of $18,290 can be awarded based on the event cost of $45,725. Therefore, partial funding is recommended to support this event which is in adherence with funding guidelines

·    The event is in its development phase and is considered to have potential in terms of both community and business benefit

·    The applicant has demonstrated strong collaboration with local creatives and business

·    The event aligns strongly to Council’s Cultural Plan 2020-2030 objectives to create a vibrant city centre and support the development and presentation of local creative works

·    The application shows a loss of $15,625. The applicant has indicated they will secure funding from other sources prior to the event in order to cover this shortfall.

 

2022/2023 Major Events, Festivals and Films Sponsorship Program:

2022/23 Major Events Sponsorship Budget	$80,000
2021/22 Major Events Sponsorship Budget Proposed Carryover	$21,032
TOTAL EVENTS SPONSORSHIP BUDGET	$101,032
Less current commitments
·    Bidgee Theatre Productions – Mumma Mia (approved at 29 November 2021 Council meeting, $10,000 in total, $5,000 remaining)	($5,000)
·    Showroom Australia - Fitz Fest 2022 (approved at 29 November 2021 Council meeting, $14,500 in total, $7,250 remaining)	($7,250)
·    Australian National Pigeon Association – Australian National Pigeon Show (approved at the 7 March 2022 Council meeting)	($2,418)
·    Rotary Club of Wollundry - Gears + Beers (approved at 7 March 2022 Council meeting)	($15,000)
·    Wagga Road Runners Inc – Wagga Trail Marathon (approved at 10 May 2021 Council meeting)	($7,918)
·    Bush Fringes - Wagga Wagga Fringe Festival (Round One approved at 18 July 2022 Council meeting)	($10,000)
·    Apex Club of South Wagga Wagga - Motor Mania (Round One approved at 18 July 2022 Council meeting)	($10,000)
TOTAL CURRENT COMMITTMENTS	($57,586)
Remaining sponsorship funds available	$43,446
Recommended sponsorship in this Round Two
·    Murrumbidgee Turf Club – Breakfast with the Stars & Races (RP-1)	($6,000)
·    Pinnock Watts Family Trust – Fitz Fest Wagga Wagga (This Report: RP-2)	($11,946)
·    Auspiced by Acon Health Limited – Mardi Gras Festival 2023 (RP-3)	($15,500)
·    Wagga City Aero Club – Wings Over Wagga Wagga (RP-4)	($10,000)
TOTAL RECOMMENDED SPONSORSHIP ROUND TWO	($43,446)
Remaining sponsorship funds available for the 2022/23 Major Events, Festivals and Films Sponsorship Program	$0

POL087 – Major Events, Festivals and Films Sponsorship

 

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

 

Risk management will be addressed as part of any future sponsorship agreement, with terms and conditions ensuring events are managed in a COVID-19 safe framework based on the current Public Health Order in place at the time. A staged payment schedule based on event planning and delivery milestones will also be implemented to mitigate against non-delivery of event with each applicant.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

x

x

x

x

x

x

x

Collaborate

 

 

 

1.	Application Form - Pinnock Watts Family Trust This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
2.	Pinnock Watts Family Trust - Fitz Fest 1600px This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
3.	Pinnock Watts Family Trust - Fitz Fest Budget Estimate 2023 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
4.	Pinnock Watts Family Trust - Fitz Fest Event Plant 2022 Budget 2023 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
5.	Pinnock Watts Family Trust - Fitz Fest Program 2022 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
6.	Pinnock Watts Family Trust -Combined Fitz Fest Event Plan 2022 Budget 2023 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 19 September 2022

RP-3

 

RP-3               MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO - REPORT 3/5 - WAGGA MARDI GRAS FESTIVAL AUSPICED BY ACON HEALTH LIMITED

Author:         Sophie Gairn 

Director:       Janice Summerhayes

         

 

Summary:

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program. This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

 

Recommendation That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the Mardi Gras Festival 2023’ auspiced by Acon Health Limited to the amount of $15,500 with conditions through the 2022/23 Major Events and Sponsorship Program.

 

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program.  This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

To ensure the availability of Councillors to resolve on each application, taking into account conflicts of interest, Council staff have reported separately on each of the applications.  This report is three of five reports presented to this Council meeting for consideration, noting a sixth application was received however was subsequently withdrawn on 8 September 2022.

 

These applications have been assessed by the Major Events Advisory Panel (the Panel) in line with the Major Events, Festivals and Films Sponsorship guidelines.

The Panel Members were:

·    The CEO of Henty Machinery Field Days

·    The Business Owner of Little Triffids Flowers

·    The Tourism and Economic Development Officer, Lockhart Shire Council

·    The Events Officer, Wagga Wagga City Council

·    The Destination and Events Coordinator, Wagga Wagga City Council

 

The details of the applications received along with the recommended sponsorship funding amounts are summarised as follows: 

 

	Organisation  Name	Event Name	Amount Requested	Event Budget	Reason
3	Auspiced by Acon Health Limited	Wagga Mardi Gras Festival	$20,000	Income: $62,432 (not including Council funds) Expenditure: $77,990 Profit: -$15,558  Recommended Funding: $15,500	This event aligns to the City of Wagga Wagga’s vision to be a connected and inclusive community, creating long term legacy for the community The event aligns to the major tourism event category defined in the Events Strategy and Action Plan 2020-2024 attracting significant attendee numbers, economic benefit, and generation of national media exposure.  The application scored highly against the community benefit criteria, however the Panel noted that the applicant did not include a strategy for future growth and continued development which is required for the Flagship Funding criteria. For this reason, the Panel recommends the partial funding amount of $15,500 be approved for this event for one year only encouraging the applicant to reapply next year for Flagship Funding for a further two years if the applicant submits a strategic plan identify the future growth plans for this event.

Event Details

Wagga Mardi Gras Festival | Friday 10 – Sunday 12 March 2023

 

In March 2019 the inaugural Wagga Wagga Mardi Gras Festival was held with the aim of raising the visibility of the lesbian, gay, bisexual, transgender, queer, and intersex communities in the Riverina. Wagga Wagga City Council sponsored the event to the amount of $15,000 with the event organiser reporting estimates of 10,000 attendees participating at the Mardi Gras parade.

 

In 2020 Council sponsored the second Wagga Wagga Mardi Gras Festival to the amount of $20,000. Due to circumstances outside the reasonable control of HC Events Pty Ltd the Mardi Gras event was cancelled the day before the event was due to be held with the onset of COVID-19 pandemic. The 2021 Mardi Gras event was not held due to the COVID-19 pandemic. In 2022 Council sponsored the third Wagga Wagga Mardi Gras Festival to the amount of $15,000 with the event organiser reporting estimates of 7,500 – 9,500 attendees participating at the Mardi Gras parade. Event summary for the 2023 Wagga Mardi Gras Festival includes:

 

·    Date: Friday 10 – Sunday 12 March 2023

·    Expected attendance: 5000

·    Visitors (from outside of Local Government Area): 40%

·    Program Duration: 3 days

·    Proposed venue: Baylis Street and Victory Memorial Gardens

·    Programming:

o Friday 10 March – XXX Drag Show

o Saturday 11 March – Parade and Festival

o Sunday 12 March – Rainbow Recovery Market

·    Total income: $62,432 (not including council funds)

·    Total event cost: $77,990

·    Profit: -$15,558

·    Total amount requested: $20,000

·    Based on Tourism Research Australia Data, the event will generate visitor spend of $150,000 for day visitors and $340,500 for overnight visitation

 

The event organiser is working with local businesses to secure sponsorship for the festival and has confirmed that these sponsorship requests are in negotiation and currently embargoed. The event is forecasted to make a profit of $4,442 in 2023 with funds being reinvested into the 2024 event.

 

The applicant has requested $60,000 in funding over three years from Council’s Major Events, Festivals and Films Sponsorship through the Flagship Event stream. They have indicated that if their application is unsuccessful the event will still proceed.  If successful in securing the requested funding the applicant will acknowledge Council’s funding through logo placement on all marketing material and promotions through media opportunities. The Panel has assessed this application against the Major Events, Festival and Films Sponsorship Guidelines for Flagship Events and recommends this event receives partial funding of $15,500 for one year as follows:

 

·    The event aligns to the City of Wagga Wagga’s vision to be a connected and inclusive community, creating long term legacy for the community

·    The event aligns to the major tourism event category defined in the Events Strategy and Action Plan 2020-24 attracting significant attendee numbers, economic benefit, and generation of national media exposure. 

·    The application scored highly against the community benefit criteria, however it was noted that the applicant did not include a strategy for future growth and continued development which is required for the Flagship Funding criteria.
For this reason, the Panel recommends the partial funding amount of $15,500 be approved for this event for one year only encouraging the applicant to reapply next year for Flagship Funding for a further two years if the applicant submits a strategic plan identifying the future growth plans for this event.

 

2022/2023 Major Events, Festivals and Films Sponsorship Program:

2022/23 Major Events Sponsorship Budget	$80,000
2021/22 Major Events Sponsorship Budget Proposed Carryover	$21,032
TOTAL EVENTS SPONSORSHIP BUDGET	$101,032
Less current commitments
·    Bidgee Theatre Productions – Mumma Mia (approved at 29 November 2021 Council meeting, $10,000 in total, $5,000 remaining)	($5,000)
·    Showroom Australia - Fitz Fest 2022 (approved at 29 November 2021 Council meeting, $14,500 in total, $7,250 remaining)	($7,250)
·    Australian National Pigeon Association – Australian National Pigeon Show (approved at the 7 March 2022 Council meeting)	($2,418)
·    Rotary Club of Wollundry - Gears + Beers (approved at 7 March 2022 Council meeting)	($15,000)
·    Wagga Road Runners Inc – Wagga Trail Marathon (approved at 10 May 2021 Council meeting)	($7,918)
·    Bush Fringes - Wagga Wagga Fringe Festival (Round One approved at 18 July 2022 Council meeting)	($10,000)
·    Apex Club of South Wagga Wagga - Motor Mania (Round One approved at 18 July 2022 Council meeting)	($10,000)
TOTAL CURRENT COMMITTMENTS	($57,586)
Remaining sponsorship funds available	$43,446
Recommended sponsorship in this Round Two
·   Murrumbidgee Turf Club – Breakfast with the Stars & Races (RP-1)	($6,000)
·   Pinnock Watts Family Trust – Fitz Fest Wagga Wagga (RP-2)	($11,946)
·   Auspiced by Acon Health Limited – Mardi Gras Festival 2023 (This Report: RP-3)	($15,500)
·   Wagga City Aero Club – Wings Over Wagga Wagga (RP-4)	($10,000)
TOTAL RECOMMENDED SPONSORSHIP ROUND TWO	($43,446)
Remaining sponsorship funds available for the 2022/23 Major Events, Festivals and Films Sponsorship Program	$0

POL087 – Major Events, Festivals and Films Sponsorship

 

 

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

 

Risk management will be addressed as part of any future sponsorship agreement, with terms and conditions ensuring events are managed in a COVID-19 safe framework based on the current Public Health Order in place at the time. A staged payment schedule based on event planning and delivery milestones will also be implemented to mitigate against non-delivery of event with each applicant.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

x

x

x

x

x

x

x

Collaborate

 

 

 

1.	Application Form - Mardi Gras This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
2.	Mardi Gras - Event budget 2022 equital This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
3.	Mardi Gras - Event PlanLLLJ Wagga Mardi Gras 2023 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
4.	Mardi Gras - Feedback survey - questions This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 19 September 2022

RP-4

 

RP-4               MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO - REPORT 4/5 - WAGGA CITY AERO CLUB

Author:         Sophie Gairn 

Director:       Janice Summerhayes

         

 

Summary:

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program. This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

 

Recommendation That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the Wagga City Aero Club ‘Wings Over Wagga Wagga’ to the amount of $10,000 through the 2022/23 Major Events and Sponsorship Program.

 

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program.  This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

To ensure the availability of Councillors to resolve on each application, taking into account conflicts of interest, Council staff have reported separately on each of the applications.  This report is four of five reports presented to this Council meeting for consideration, noting a sixth application was received however was subsequently withdrawn on 8 September 2022.

 

These applications have been assessed by the Major Events Advisory Panel (the Panel) in line with the Major Events, Festivals and Films Sponsorship guidelines.

The Panel Members were:

·    The CEO of Henty Machinery Field Days

·    The Business Owner of Little Triffids Flowers

·    The Tourism and Economic Development Officer, Lockhart Shire Council

·    The Events Officer, Wagga Wagga City Council

·    The Destination and Events Coordinator, Wagga Wagga City Council

 

The details of the applications received along with the recommended sponsorship funding amounts are summarised as follows: 

 

	Organisation  Name	Event Name	Amount Requested	Event Budget	Reason
4	Wagga City Aero Club	Wings Over Wagga Wagga	$10,000	Income: $241,300 (not including Council funds) Expenditure: $209,215 Profit: $32,085  Recommended Funding: $10,000	The event strongly aligns to the major tourism event category defined in the Events Strategy and Action Plan 2020-2024 attracting significant attendee numbers, economic benefit, and generation of national media exposure.  This event aligns well to the character and culture of the city which will attract visitation. The benefits and value of this event scored highly in terms of event experience, event management and strong partnerships with local business. The event organiser has a proven track record of hosting and delivering events in the Wagga Wagga Local Government Area. The Panel found this event met all the required criteria for funding.

Event Details

Wings Over Wagga Wagga | Saturday 15 – Sunday 16 April 2023

 

Wings Over Wagga Wagga is a major air show weekend targeted at families and aircraft enthusiasts. The event will take place over two days at the Wagga Wagga Airport. On the Saturday a fly-in for private and recreational flyers is planned to view aircrafts on display and to watch the practice run for the Sunday event. Sunday will be the main event with a major four-hour air display open to the public.

 

The family friendly public event on will also showcase static aircraft displays and motor vehicles with food, beverages and rides available. The event organisers are anticipating 6,000 to 10,000 people will be in attendance across the weekend. The event organisers has demonstrated strong community commitment in their application.

Event summary for Wings Over Wagga Wagga includes:

 

·    Date: Saturday 15 – Sunday 16 April 2023

·    Expected attendance: 6,000 - 10,000

·    Visitors (from outside of Local Government Area): 47%

·    Program Duration: 2 days

·    Proposed venue: Wagga Wagga Airport 

·    Programming: Major air show, children rides and family activities 

·    Total income: $241,300 (not including council funds)

·    Total event cost: $209,215

·    Profit: $32,085

·    Total amount requested: $10,000

·    Cost to attend: $20 - $70 per ticket 

·    Based on Tourism Research Australia Data, the event will generate visitor spend of $420,000 for day visitors and $79,200 for overnight visitation

The applicant has requested $10,000 in funding from Council’s Major events, Festivals and Films Sponsorship for this event and have indicated that if their application is unsuccessful the event will still proceed.  If successful in securing the requested funding the applicant will acknowledge Council’s funding through logo placement on all marketing material and promotions through media opportunities.

 

The Panel has assessed this application against the Major Events, Festival and Films Sponsorship Guidelines for Incubator Events and recommends this event receives the full amount requested of $10,000 as follows:

 

·    The event strongly aligns to the major tourism event category defined in the Events Strategy and Action Plan 2020-2024 attracting significant attendee numbers, economic benefit, and generation of national media exposure. 

·    The event aligns well to the character and culture of the city which will attract visitation to the City

·    The benefits and value of this project scored highly in terms of event experience, event management and strong partnerships with local business

·    The event organiser has a proven track record of hosting and delivering events in the Wagga Wagga Local Government Area

·    This event meets all funding criteria

 

2022/2023 Major Events, Festivals and Films Sponsorship Program:

2022/23 Major Events Sponsorship Budget	$80,000
2021/22 Major Events Sponsorship Budget Proposed Carryover	$21,032
TOTAL EVENTS SPONSORSHIP BUDGET	$101,032
Less current commitments
·    Bidgee Theatre Productions – Mumma Mia (approved at 29 November 2021 Council meeting, $10,000 in total, $5,000 remaining)	($5,000)
·    Showroom Australia - Fitz Fest 2022 (approved at 29 November 2021 Council meeting, $14,500 in total, $7,250 remaining)	($7,250)
·    Australian National Pigeon Association – Australian National Pigeon Show (approved at the 7 March 2022 Council meeting)	($2,418)
·    Rotary Club of Wollundry - Gears + Beers (approved at 7 March 2022 Council meeting)	($15,000)
·    Wagga Road Runners Inc – Wagga Trail Marathon (approved at 10 May 2021 Council meeting)	($7,918)
·    Bush Fringes - Wagga Wagga Fringe Festival (Round One approved at 18 July 2022 Council meeting)	($10,000)
·    Apex Club of South Wagga Wagga - Motor Mania (Round One approved at 18 July 2022 Council meeting)	($10,000)
TOTAL CURRENT COMMITTMENTS	($57,586)
Remaining sponsorship funds available	$43,446
Recommended sponsorship in this report – Round Two
·   Murrumbidgee Turf Club – Breakfast with the Stars & Races (RP-1)	($6,000)
·   Pinnock Watts Family Trust – Fitz Fest Wagga Wagga (RP-2)	($11,946)
·   Auspiced by Acon Health Limited – Mardi Gras Festival 2023 (RP-3)	($15,500)
·   Wagga City Aero Club – Wings Over Wagga Wagga (This Report: RP-4)	($10,000)
TOTAL RECOMMENDED SPONSORSHIP ROUND TWO	($43,446)
Remaining sponsorship funds available for the 2022/23 Major Events, Festivals and Films Sponsorship Program	$0

POL087 – Major Events, Festivals and Films Sponsorship

 

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

 

Risk management will be addressed as part of any future sponsorship agreement, with terms and conditions ensuring events are managed in a COVID-19 safe framework based on the current Public Health Order in place at the time. A staged payment schedule based on event planning and delivery milestones will also be implemented to mitigate against non-delivery of event with each applicant.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

x

x

x

x

x

x

x

Collaborate

 

 

 

1.	Application Form - Wagga City Aero Club This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
2.	Wagga City Aero Club - WOWW Concept Plan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
3.	Wagga City Aero Club - WOWW Draft Budget WWCC  - 3 AUGUST 2022 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 19 September 2022

RP-5

 

RP-5               MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP - ROUND TWO - REPORT 5/5 - FLOW FESTIVAL

Author:         Sophie Gairn 

Director:       Janice Summerhayes

         

 

Summary:

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program. This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

 

Recommendation That Council decline the application for sponsorship from the ‘Flow Festival 2022” under the 2022/23 Major Events and Sponsorship Program.

 

Council is in receipt of six applications for the second round of the 2022/23 Major Events, Festivals and Films Sponsorship Program.  This funding is available to support events held from 20 July 2022 to 30 June 2023.

 

To ensure the availability of Councillors to resolve on each application, taking into account conflicts of interest, Council staff have reported separately on each of the applications.  This report is five of five reports presented to this Council meeting for consideration, noting a sixth application was received however was subsequently withdrawn on 8 September 2022.

 

These applications have been assessed by the Major Events Advisory Panel (the Panel) in line with the Major Events, Festivals and Films Sponsorship guidelines.

The Panel Members were:

·    The CEO of Henty Machinery Field Days

·    The Business Owner of Little Triffids Flowers

·    The Tourism and Economic Development Officer, Lockhart Shire Council

·    The Events Officer, Wagga Wagga City Council

·    The Destination and Events Coordinator, Wagga Wagga City Council

 

The details of the applications received along with the recommended sponsorship funding amounts are summarised as follows: 

	Organisation  Name	Event Name	Amount Requested	Event Budget	Reason
5	Flow Festival	The Flow Festival	$10,000	Income: $52,800 (not including Council funds) Expenditure: $46,150 Profit: $6,650  Recommended Funding: $0	The Panel noted this application was not submitted under the appropriate funding stream and contained inconsistent information. The Panel recommends this applicant apply in future rounds of the Major Event, Festival and Films Sponsorship funding in the Developing Events category and the applicant contact staff prior to submission to seek support through the funding application process.

Event Details

The Flow Festival | Saturday 8 October 2022

 

The Flow Festival is a music festival held annually at the Wagga Wagga Boat Club on the grounds of Bosley Park. This year’s event is planned for 8 October 2022 and will showcase eight artists & regional bands from the Riverina to perform on the main stage. The festival works with local food vendors as well as the Wagga Boat Club to run a bar and restaurant service on the day.

 

The applicant has requested $10,000 in the Major Events, Festivals and Films Sponsorship as an Incubator Event. The Panel has assessed the application against the Sponsorship Guidelines and note the following:

 

·   The event has been running since 2019 with three executed events completed, however made a submission through the Incubator Event funding stream which is for new innovative events that are in their first or second year of delivery only.

·   This application contained inconsistent information.

·   The event organiser has indicated that they would be able to proceed without receiving any funding and it will make a profit.

·   The Panel encourages this applicant to reapply in future rounds of the Major Event, Festival and Films Sponsorship funding through the Developing Events stream and encourages the applicant to contact staff prior to submission to seek support through the funding application process.

2022/2023 Major Events, Festivals and Films Sponsorship Program:

2022/23 Major Events Sponsorship Budget	$80,000
2021/22 Major Events Sponsorship Budget Proposed Carryover	$21,032
TOTAL EVENTS SPONSORSHIP BUDGET	$101,032
Less current commitments
·    Bidgee Theatre Productions – Mumma Mia (approved at 29 November 2021 Council meeting, $10,000 in total, $5,000 remaining)	($5,000)
·    Showroom Australia - Fitz Fest 2022 (approved at 29 November 2021 Council meeting, $14,500 in total, $7,250 remaining)	($7,250)
·    Australian National Pigeon Association – Australian National Pigeon Show (approved at the 7 March 2022 Council meeting)	($2,418)
·    Rotary Club of Wollundry - Gears + Beers (approved at 7 March 2022 Council meeting)	($15,000)
·    Wagga Road Runners Inc – Wagga Trail Marathon (approved at 10 May 2021 Council meeting)	($7,918)
·    Bush Fringes - Wagga Wagga Fringe Festival (Round One approved at 18 July 2022 Council meeting)	($10,000)
·    Apex Club of South Wagga Wagga - Motor Mania (Round One approved at 18 July 2022 Council meeting)	($10,000)
TOTAL CURRENT COMMITTMENTS	($57,586)
Remaining sponsorship funds available	$43,446
Recommended sponsorship in this Round Two
·   Murrumbidgee Turf Club – Breakfast with the Stars & Races (RP-1)	($6,000)
·   Pinnock Watts Family Trust – Fitz Fest Wagga Wagga (RP-2)	($11,946)
·   Auspiced by Acon Health Limited – Mardi Gras Festival 2023 (RP-3)	($15,500)
·   Wagga City Aero Club – Wings Over Wagga Wagga (RP-4)	($10,000)
TOTAL RECOMMENDED SPONSORSHIP ROUND TWO	($43,446)
Remaining sponsorship funds available for the 2022/23 Major Events, Festivals and Films Sponsorship Program	$0

POL087 – Major Events, Festivals and Films Sponsorship

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

Risk management will be addressed as part of any future sponsorship agreement, with terms and conditions ensuring events are managed in a COVID-19 safe framework based on the current Public Health Order in place at the time. A staged payment schedule based on event planning and delivery milestones will also be implemented to mitigate against non-delivery of event with each applicant.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

x

x

x

x

x

x

x

Collaborate

 

 

 

1.	Application Form - Flow Festival This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council. - Provided under separate cover
2.	Flow Festival  - 8 Oct 2022 Costings This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
3.	Flow Festival  - Oct 8th 2022 Site Map This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
4.	Flow Festival - Advertising This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
5.	Flow Festival - Photo This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council. - Provided under separate cover
6.	Flow Festival Photo This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 19 September 2022

RP-6

 

RP-6               FINANCIAL PERFORMANCE REPORT AS AT 31 AUGUST 2022

Author:          Carolyn Rodney 

         

 

Summary:

This report is for Council to consider information presented on the 2022/23 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 31 August 2022.

 

 

Recommendation That Council: a       approve the proposed 2022/23 budget variations for the month ended 31 August 2022 and note the balanced budget position as presented in this report b       approve the proposed budget variations to the 2022/23 Long Term Financial Plan Capital Works Program including future year timing adjustments and new projects c        note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above d       note the details of the external investments as at 31 August 2022 in accordance with section 625 of the Local Government Act 1993 e       accept the funding offer of $609,138 from Transport for NSW for the Get NSW Active Program

 

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 August 2022.

 

The balanced budget position excludes the Wagga Wagga Airport estimated deficit result for the financial year – as previously reported to Council, any Airport deficit result will be sanctioned, and funded in the interim by General Purpose Revenue (via the Internal Loans Reserve).  The deficit results will be accounted for as a liability in the Airport’s end of financial year statements and paid back to General Purpose Revenue (Internal Loans Reserve) by the Airport in future financial years. 

 

Proposed budget variations including adjustments to the capital works program are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of August when compared to budget ($220,571 up on the monthly budget). This is mainly due to a positive movement in the principal value for Council’s floating rate notes as at 31 August 2022.

 

 

Key Performance Indicators

 

 

 

 

OPERATING INCOME

Total operating income is 17% of approved budget and is trending slightly above budget for the month of August 2022. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 67% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 18% of approved budget so it is tracking slightly over budget at this stage of the financial year. This is due to the payment of annual one-off expenses such as rates and insurance.

 

CAPITAL INCOME

Total capital income is 0% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions in relation to expenditure incurred on the projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 15% of approved budget with some purchase orders being raised for the full contract amounts for multi-year projects. Excluding commitments, the total expenditure is 2% when compared to the approved budget.

 

 

 

 

 

 

Years 2-10 Long Term Financial Plan (Surplus) /Deficit

 

 

 

 

 

 

 

 

 

 

 

2022/23 Revised Budget Result – (Surplus) / Deficit	$’000s
Original 2022/23 Budget Result as adopted by Council Total Budget Variations approved to date Budget Variations for August 2022	$0K $0K $0K
Proposed Revised Budget result for 31 August 2022 - (Surplus) / Deficit	$0K

 

 

The proposed Operating and Capital Budget Variations for 31 August 2022 which affect the current 2022/23 financial year are listed below:

 

 

 

2022/23 Capital Works Summary

 

Capital Works	Approved Budget	Proposed Movement	Proposed Budget
One-off	$72,615,456	$876,225	$73,491,681
Recurrent	$26,410,143	($25,000)	$26,385,143
Pending	$60,095,564	$0	$60,095,564
Total Capital Works	$159,121,163	$851,225	$159,972,388

 

 

Current Restrictions

 

Due to finalisation of the 2021/22 financial year figures, reserve balances have not been included in this report.

 

Investment Summary as at 31 August 2022

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below.

 

Institution	Rating	Closing Balance Invested 31/07/2022 $	Closing Balance Invested 31/08/2022 $	August EOM Current Yield %	August EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
At Call Accounts
NAB	AA-	296,253	470,364	1.85%	0.25%	N/A	N/A	N/A
Rabobank	A+	21	21	0.30%	0.00%	N/A	N/A	N/A
CBA	AA-	4,393,951	8,823,972	1.85%	4.61%	N/A	N/A	N/A
CBA	AA-	10,845,779	17,857,932	1.40%	9.34%	N/A	N/A	N/A
Macquarie Bank	A+	9,071,723	9,085,281	1.85%	4.75%	N/A	N/A	N/A
Total At Call Accounts		24,607,727	36,237,570	1.63%	18.94%
Short Term Deposits
CBA	AA-	2,000,000	2,000,000	2.22%	1.05%	20/04/2022	20/04/2023	12
CBA	AA-	2,000,000	2,000,000	3.68%	1.05%	8/06/2022	8/06/2023	12
Total Short Term Deposits		4,000,000	4,000,000	2.95%	2.09%
Medium Term Deposits
Auswide	BBB	2,000,000	2,000,000	0.85%	1.05%	6/10/2020	6/10/2022	24
BOQ	BBB+	2,000,000	2,000,000	1.20%	1.05%	4/01/2022	4/01/2024	24
BOQ	BBB+	1,000,000	1,000,000	3.78%	0.52%	1/06/2022	3/06/2024	24
Westpac	AA-	2,000,000	2,000,000	1.32%	1.05%	28/06/2021	29/06/2026	60
BOQ	BBB+	3,000,000	0	0.00%	0.00%	28/08/2018	29/08/2022	48
Westpac	AA-	2,000,000	2,000,000	1.80%	1.05%	15/11/2021	17/11/2025	48
P&N Bank	BBB	1,000,000	1,000,000	3.30%	0.52%	20/11/2018	21/11/2022	48
Bendigo-Adelaide	BBB+	1,000,000	1,000,000	3.25%	0.52%	30/11/2018	30/11/2022	48
BoQ	BBB+	1,000,000	1,000,000	2.15%	0.52%	8/07/2019	10/07/2023	48
Auswide	BBB	1,000,000	0	0.00%	0.00%	12/08/2019	12/08/2022	36
Judo Bank	BBB-	1,000,000	1,000,000	1.90%	0.52%	10/09/2019	9/09/2022	36
Auswide	BBB	1,000,000	1,000,000	1.72%	0.52%	3/10/2019	4/10/2022	36
ICBC	A	2,000,000	2,000,000	2.03%	1.05%	6/11/2019	6/11/2024	60
ICBC	A	2,000,000	2,000,000	1.83%	1.05%	28/11/2019	28/11/2024	60
Judo Bank	BBB-	1,000,000	1,000,000	1.30%	0.52%	3/12/2021	4/12/2023	24
ICBC	A	1,000,000	1,000,000	1.75%	0.52%	6/01/2020	8/01/2024	48
BOQ	BBB+	1,000,000	1,000,000	2.00%	0.52%	28/02/2020	28/02/2025	60
Police Credit Union	NR	1,000,000	1,000,000	2.20%	0.52%	1/04/2020	1/04/2025	60
ICBC	A	1,000,000	1,000,000	1.85%	0.52%	29/05/2020	29/05/2025	60
ICBC	A	1,000,000	1,000,000	1.86%	0.52%	1/06/2020	2/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.05%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.05%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.60%	1.05%	29/06/2020	28/06/2024	48
ICBC	A	3,000,000	3,000,000	5.07%	1.57%	30/06/2022	30/06/2027	60
ICBC	A	2,000,000	2,000,000	1.42%	1.05%	7/07/2020	8/07/2024	48
ICBC	A	2,000,000	2,000,000	1.50%	1.05%	17/08/2020	18/08/2025	60
BoQ	BBB+	1,000,000	1,000,000	1.25%	0.52%	7/09/2020	8/09/2025	60
BoQ	BBB+	2,000,000	2,000,000	1.25%	1.05%	14/09/2020	15/09/2025	60
NAB	AA-	1,000,000	1,000,000	0.60%	0.52%	14/09/2021	14/09/2023	24
AMP	BBB	1,000,000	1,000,000	3.30%	0.52%	25/05/2022	27/11/2023	18
ICBC	A	1,000,000	1,000,000	1.20%	0.52%	7/12/2020	8/12/2025	60
Warwick CU	NR	1,000,000	1,000,000	0.75%	0.52%	29/01/2021	30/01/2023	24
NAB	AA-	2,000,000	2,000,000	0.95%	1.05%	29/01/2021	29/01/2026	60
NAB	AA-	1,000,000	1,000,000	1.08%	0.52%	22/02/2021	20/02/2026	60
NAB	AA-	2,000,000	2,000,000	1.25%	1.05%	3/03/2021	2/03/2026	60
Summerland CU	NR	1,000,000	1,000,000	0.75%	0.52%	29/04/2021	28/04/2023	24
NAB	AA-	2,000,000	2,000,000	1.40%	1.05%	21/06/2021	19/06/2026	60
NAB	AA-	2,000,000	2,000,000	0.65%	1.05%	25/06/2021	26/06/2023	24
Westpac	AA-	2,000,000	2,000,000	1.32%	1.05%	25/06/2021	25/06/2026	60
ICBC	A	1,000,000	1,000,000	1.32%	0.52%	25/08/2021	25/08/2026	60
NAB	AA-	2,000,000	2,000,000	0.65%	1.05%	31/08/2021	31/08/2023	24
AMP	BBB	2,000,000	2,000,000	1.00%	1.05%	18/10/2021	17/10/2024	36
Westpac	AA-	2,000,000	2,000,000	1.56%	1.05%	30/11/2021	29/11/2024	36
Westpac	AA-	2,000,000	2,000,000	2.00%	1.05%	8/02/2022	10/02/2025	36
P&N Bank	BBB	2,000,000	2,000,000	2.40%	1.05%	9/03/2022	10/03/2025	36
P&N Bank	BBB	2,000,000	2,000,000	2.00%	1.05%	10/03/2022	11/03/2024	24
MyState	BBB	2,000,000	2,000,000	2.20%	1.05%	2/03/2022	3/03/2025	36
CBA	AA-	2,000,000	2,000,000	3.28%	1.05%	26/04/2022	26/04/2024	24
CBA	AA-	2,000,000	2,000,000	3.78%	1.05%	4/05/2022	6/05/2024	24
CBA	AA-	2,000,000	2,000,000	3.99%	1.05%	4/05/2022	5/05/2025	36
ING Bank	A	1,000,000	1,000,000	3.76%	0.52%	23/05/2022	23/05/2024	24
ICBC	A	2,000,000	2,000,000	3.95%	1.05%	6/06/2022	6/06/2024	24
Australian Unity	BBB+	2,000,000	2,000,000	4.15%	1.05%	8/06/2022	11/06/2024	24
Suncorp	A+	2,000,000	2,000,000	4.40%	1.05%	22/06/2022	14/12/2023	18
MyState	BBB	2,000,000	2,000,000	4.45%	1.05%	29/06/2022	28/06/2024	24
BoQ	BBB+	1,000,000	1,000,000	4.50%	0.52%	7/07/2022	7/07/2025	36
CBA	AA-	0	1,000,000	4.25%	0.52%	12/08/2022	12/08/2025	36
P&N Bank	BBB	0	3,000,000	4.55%	1.57%	29/08/2022	29/08/2025	36
Total Medium Term Deposits		91,000,000	91,000,000	2.26%	47.57%
Floating Rate Notes - Senior Debt
Westpac	AA-	3,027,580	3,038,578	BBSW + 114	1.59%	24/01/2019	24/04/2024	63
NAB	AA-	2,018,922	2,016,314	BBSW + 104	1.05%	26/02/2019	26/02/2024	60
Westpac	AA-	2,518,285	2,516,264	BBSW + 88	1.32%	16/05/2019	16/08/2024	63
Suncorp	A+	1,247,660	1,252,881	BBSW + 78	0.65%	30/07/2019	30/07/2024	60
ANZ	AA-	2,008,776	2,006,584	BBSW + 77	1.05%	29/08/2019	29/08/2024	60
HSBC	AA-	2,508,237	2,514,218	BBSW + 83	1.31%	27/09/2019	27/09/2024	60
Bank Australia	BBB	1,506,415	1,509,109	BBSW + 90	0.79%	2/12/2019	2/12/2022	36
ANZ	AA-	1,502,857	1,508,999	BBSW + 76	0.79%	16/01/2020	16/01/2025	60
NAB	AA-	2,003,685	2,012,774	BBSW + 77	1.05%	21/01/2020	21/01/2025	60
Newcastle Permanent	BBB	1,101,912	1,101,001	BBSW + 112	0.58%	4/02/2020	4/02/2025	60
Macquarie Bank	A+	2,000,788	2,000,145	BBSW + 84	1.05%	12/02/2020	12/02/2025	60
BOQ Covered	AAA	552,932	553,019	BBSW + 107	0.29%	14/05/2020	14/05/2025	60
Credit Suisse	A+	1,306,992	1,302,375	BBSW + 115	0.68%	26/05/2020	26/05/2023	36
UBS	A+	1,496,078	1,500,729	BBSW + 87	0.78%	30/07/2020	30/07/2025	60
Bank of China Australia	A	1,498,914	1,502,530	BBSW + 78	0.79%	27/10/2020	27/10/2023	36
CBA	AA-	1,980,342	1,990,453	BBSW + 70	1.04%	14/01/2022	14/01/2027	60
Rabobank	A+	1,977,275	1,985,587	BBSW + 73	1.04%	27/01/2022	27/01/2027	60
Newcastle Permanent	BBB	979,802	980,179	BBSW + 100	0.51%	10/02/2022	10/02/2027	60
NAB	AA-	2,378,167	2,382,116	BBSW + 72	1.25%	25/02/2022	25/02/2027	60
Bendigo-Adelaide	BBB+	1,649,250	1,656,092	BBSW + 98	0.87%	17/03/2022	17/03/2025	36
ANZ	AA-	2,006,427	2,007,116	BBSW + 97	1.05%	12/05/2022	12/05/2027	60
NAB	AA-	1,710,969	1,708,775	BBSW + 90	0.89%	30/05/2022	30/05/2025	36
Suncorp	A+	0	901,768	BBSW + 93	0.47%	22/08/2022	22/08/2025	36
Total Floating Rate Notes - Senior Debt		38,982,266	39,947,604		20.88%
Fixed Rate Bonds
ING Covered	AAA	671,410	656,442	1.10%	0.34%	19/08/2021	19/08/2026	60
Northern Territory Treasury	AA-	3,000,000	3,000,000	1.00%	1.57%	24/08/2021	16/12/2024	40
Northern Territory Treasury	AA-	3,000,000	3,000,000	1.50%	1.57%	24/08/2021	15/12/2026	64
BoQ	BBB+	1,742,873	1,713,559	2.10%	0.90%	27/10/2021	27/10/2026	60
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.50%	1.05%	6/08/2021	15/12/2026	64
Northern Territory Treasury	AA-	1,000,000	1,000,000	1.50%	0.52%	14/07/2021	15/12/2026	65
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.30%	1.05%	29/04/2021	15/06/2026	61
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.00%	1.05%	30/11/2020	15/12/2025	60
Northern Territory Treasury	AA-	1,000,000	1,000,000	1.00%	0.52%	20/11/2020	15/12/2025	61
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.00%	1.05%	21/10/2020	15/12/2025	62
Total Fixed Rate Bonds		18,414,283	18,370,001	1.30%	9.60%
Managed Funds
NSW Tcorp	NR	1,743,981	1,735,273	-0.50%	0.91%	17/03/2014	1/08/2027	160
Total Managed Funds		1,743,981	1,735,273	-0.50%	0.91%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		178,748,258	191,290,448		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		2,922,299	2,880,694
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		175,825,958	188,409,754

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 49% of the portfolio across a broad range of counterparties. Cash equates to 19%, with Floating Rate Notes (FRNs) around 21%, fixed rate bonds around 10% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has increased over the past month, up from $175.83M to $188.41M. This is reflective of the first quarter rates instalment for 2022/23 being due on 31 August 2022.

 

 

Monthly Investment Movements

 

Redemptions/Sales – Council redeemed the following investment security during August 2022:

 

 

New Investments – Council purchased the following investment security during August 2022:

 

 

Rollovers – Council did not rollover any investment securities during August 2022.

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $352,522, which compares favourably with the budget for the period of $131,951 - outperforming budget for the month by $220,571.

 

Council’s outperformance to budget for August was mainly due to a positive movement in the principal value of its floating rate note portfolio. During the month, the principal value of Council’s floating rate note portfolio rose by $65,883 (or 0.17%).

 

 

In comparison to the AusBond Bank Bill Index* of 1.84% (annualised), Council’s investment portfolio returned 2.16% (annualised) for the month of August. Cash and At‑Call accounts returned 1.92% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Council’s investment portfolio has returned 1.38%, outperforming the AusBond Bank Bill index by 1.01%.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

Report by Responsible Accounting Officer

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2021

Section 212 - Reports on council investments

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.