Agenda of Ordinary Meeting of Council

Reports submitted to the Ordinary Meeting of Council to be held on Monday 7 August 2023.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 7 August 2023

ORDER OF BUSINESS:

CLAUSE PRECIS PAGE

ACKNOWLEDGEMENT OF COUNTRY 3

REFLECTION 3

APOLOGIES 3

Confirmation of Minutes

CM-1 ORDINARY COUNCIL MEETING - 17 JULY 2023 3

DECLARATIONS OF INTEREST 3

Motions Of Which Due Notice Has Been Given

NOM-1 NOTICE OF MOTION – SEDIMENT IN LAKE ALBERT 4

NOM-2 NOTICE OF MOTION - IMPACTS OF SYNTHETIC TURF IN PUBLIC OPEN SPACES 7

Notice to alter resolution

NOR-1 NOTICE OF MOTION TO ALTER RESOLUTION - DRAFT COMMUNITY NZE 2050 ROADMAP 9

Councillor Report

CR-1 DELEGATE REPORT - ALGWA 2023 NATIONAL CONFERENCE - 17-20 MAY 2023 12

CR-2 DELEGATE REPORT - 2023 FLOODPLAIN MANAGEMENT AUSTRALIA NATIONAL CONFERENCE 15

Reports from Staff

RP-1 MORTIMER PLACE TRAFFIC MATTER 17

RP-2 ELECTRIC VEHICLE CHARGING INFRASTRUCTURE ON PUBLIC LAND POLICY (POL054) 22

RP-3 DRAFT ARBOREAL MAMMAL MANAGEMENT PLAN 30

RP-4 ROAD AND SUBURB NAMING POLICY - POL 047 - PROPOSED AMENDMENT 88

RP-5 PARKS NAMING POLICY - POL 055 118

RP-6 LICENCE AGREEMENT TO KOORINGAL TENNIS CLUB INC 123

RP-7 QUESTIONS WITH NOTICE 126

Committee Minutes

M-1 LOCAL TRAFFIC COMMITTEE MEETING - 20 JULY 2023 128

M-2 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - 8 JUNE 2023 137

Confidential Reports

CONF-1 NEW YEARS EVE 2023 151

CONF-2 PROPOSED ASSIGNMENT AND VARIATION OF LEASE - CIVIC CENTRE CAFE, 243 BAYLIS STREET, WAGGA WAGGA 152

CONF-3 LIVESTOCK MARKETING CENTRE - LEASE OF CANTEEN - COVID-19 RENTAL WAIVER 153

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

REFLECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

APOLOGIES

Confirmation of Minutes

CM-1 ORDINARY COUNCIL MEETING - 17 JULY 2023

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 17 July 2023 be confirmed as a true and accurate record.

Attachments

1 ⇩.

Minutes OC 17 July 2023

154

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

NOM-1

Motions Of Which Due Notice Has Been Given

NOM-1 NOTICE OF MOTION – SEDIMENT IN LAKE ALBERT

Author: Councillor Georgie Davies

Summary:

To preserve the recreational functionality of Lake Albert, action needs to be taken to address the sediment issue.

The 2009-2015 Lake Albert Management Plan states: “If the sediment build up continues with time then the lake will eventually be lost as a recreation lake and will move into the wetlands category”. The same Plan indicates this could happen as soon as 2030.

Hydrographic surveys taken in 2015 reveal that in the centre of the Lake, there is approximately 0.5 meters of sediment. We can assume this sediment is more concentrated and at a higher level around the Crooked Creek and Stringybark Creek entrances to the Lake.

If some, or the majority of, sediment can be removed, in addition to reducing accumulation rates, then this will increase the life expectancy of our recreational Lake.

This Notice of Motion asks for a plan to be put into place to address the sediment issue.

Recommendation

That Council receive a report that outlines works required to resolve the sediment issue in Lake Albert, including but not limited to:

a the rate of accumulation of sediment and the depth of sediment

b projections of when the sediment build-up will trigger the loss of Lake as a recreational asset

c approaches to dry dredge Lake Albert, for example, a one-in-all-in approach or a staged approach to sediment removal. If sediment is proposed to be removed in smaller stages, estimates of approximately how much time each stage will save the recreational status of the Lake

d approaches to dry dredge the Stringybark and Crooked Creek sediment catchments, sediment traps and ponds and possible stages of sediment removal

e a timeline for removing the sediment (including potential ‘trigger points’; for example, ‘When the Lake reaches XX depth, it will be drained and work will commence on removing the sediment’ or, ‘XX years after the pipeline has been built, it will be drained and work will commence on removing the sediment’)

f cost estimates of sediment removal work and potential funding avenues (for example, grants)

g feasibility during the sediment removal to deepen the Lake beyond existing depths and costs associated with this potential work

Report

Council are working behind the scenes to secure a pipeline to Lake Albert which will ensure there is a constant water source for Wagga’s much-loved Lake Albert. Another big health issue with the Lake is the build-up of sediment. The sediment is believed to be reducing the depth of the Lake, increasing the rate of water evaporation, contributing to blue green algae outbreaks and impacting native fish populations.

The current Lake Albert Management Plan says the accumulating sediment is: making Lake Albert “Terminally ill, in that the ongoing accumulation of sediment will eventually see its life as a recreational lake cease, and its new life as a wetland commence in the not too distant future.”

According to the Lake Albert Management Plan there is approximately 1,000,000 m3 of sediment that has accumulated in the Lake over time with the major sediment contributing sources being the two catchments: Crooked Creek and Stringybark Creek.

We know that sediment will continue to accumulate only exacerbating water quality and water level issues. What we need is a commitment to tackling the sediment issue. This takes form in a sediment action plan and a timeline so that Council have the much needed direction to tackle the sediment issue when the time is right. A plan, and all the necessary preparation completed behind the scenes would also allow Council to approach various funding bodies to obtain grant money needed to complete any sediment removal works.

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

Link to Strategic Plan

The Environment

Objective: Our natural areas are protected and enhanced

Preserve and improve our natural assets

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

NOM-2

NOM-2 NOTICE OF MOTION - IMPACTS OF SYNTHETIC TURF IN PUBLIC OPEN SPACES

Author: Councillor Jenny McKinnon

Recommendation

That Council receive a report from staff, by the last Ordinary Council meeting of 2023, outlining the implications for Wagga Wagga City Council of the report by the NSW Chief Scientist and Engineer into the design, use, and impacts of synthetic turf in public open spaces.

Report

The final report of the independent review of synthetic turf in public open spaces by the NSW Chief Scientist and Engineer was recently released.

The report includes recommendations such as:

- given longer-term climate and heat projections, attention should be given to mitigating environmental risk in existing and planned synthetic turf installations;

- planning, design, and mitigation measures should focus initially on managing ‘runoff’ and ‘walk off’ risks; and

- consideration of emerging science and new materials is required, as well as alternatives such as natural turf.

The major risks identified in the report relate to the composition of synthetic turf and the eventual breakdown of those materials. The Chief Scientist also mentions concerns about heat-related impacts for players using synthetic turf fields.

Measures that may need to be considered include:

- structures to reduce infill loss and to prevent tens to hundreds of kilograms of infill per year entering into stormwater systems or waterways; and

- use of vacuums or other equipment (not leaf blowers) to manage leaf litter; and

- measures to prevent leaching of chemicals into the environment.

The Chief Scientist’s report can be viewed at:

https://www.chiefscientist.nsw.gov.au/__data/assets/pdf_file/0004/542263/CSE-Synthetic-Turf-Review-Final-Report.pdf

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

Link to Strategic Plan

The Environment

Objective: Wagga Wagga is sustainable, liveable, and resilient to the impacts of climate change

Minimise our impact on the environment

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

NOR-1

Notice to alter resolution

NOR-1 NOTICE OF MOTION TO ALTER RESOLUTION - DRAFT COMMUNITY NZE 2050 ROADMAP

Councillor: Councillor Richard Foley

Councillor Michael Henderson

Councillor Tim Koschel

Summary:

The purpose of this report is to alter the resolution of Council from the 17 July 2023 Ordinary meeting regarding the Draft Community Net Zero Emission (NZE) 2050 Roadmap.

Recommendation

That Council alter Resolution No. 23/172 from the 17 July 2023 Ordinary Council Meeting to read as the following.

That Council:

a endorse placing the Draft Community Net Zero Emission (NZE) 2050 Roadmap on public exhibition for a period of 42 days from 11 August 2023 and invite public submissions until 22 September 2023

b reaffirms the intent of the roadmap is to provide guidance to members of the community into the pathways available for them to reduce their own carbon footprint and not a policy or a basis for consideration of future fees or charges

c request that the communication of the roadmap during the public exhibition clearly outline that the document is a roadmap only and not a policy or a basis for consideration of future fees or charges

d receive a further report summarising feedback and submissions

Report

A signed notice of motion to alter a resolution has been received from Councillors Richard Foley, Michael Henderson and Tim Koschel.

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

Link to Strategic Plan

The Environment

Objective: Wagga Wagga is sustainable, liveable, and resilient to the impacts of climate change

Support and empower our community to reach 50% reduction in emissions compared to 2005 levels by 2030 and to achieve Net Zero Emissions by 2050

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Attachments

1 ⇩.

Notice of Motion to Alter a Resolution - Draft Community NZE 2050 Roadmap

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

CR-1

Councillor Report

CR-1 DELEGATE REPORT - ALGWA 2023 NATIONAL CONFERENCE - 17-20 MAY 2023

Author: Councillor Jenny McKinnon

Councillor Amelia Parkins

Recommendation

That Council:

a receive and note the report

b consider attendance by senior staff in addition to Councillors at future ALGWA conferences

Report

In accordance with the resolution of the Ordinary Council Meeting on 13 February 2023 Councillor McKinnon and Councillor Parkins attended the Australian Local Government Women’s Association Conference in Cape Schanck from Wednesday 17 May 2023 to Saturday 20 May 2023.

The Australian Local Government Women’s Association (ALGWA) is the peak representative body for women who are in any way involved or interested in local government. The group aims to promote gender equality within Councils for both elected representatives and staff and encourages women to embrace challenges and

be the best version of themselves.

The annual conference brings councillors and officers together from across Australia, to advance female participation in Local Government and put a spotlight on issues facing women in the sector. Council has participated in the ALGWA Annual Conference since 2008. The theme of the 2023 ALGWA National Conference was ‘Connect. Inspire, Thrive’.

The conference program consisted of high-profile speakers, workshops, panel discussions and networking events.

The conference was emceed by Tasneem Chopra and speakers included the following:

· The Honourable Kristy McBain, Member for Eden-Monaro, Minister for Regional Development, Local Government and Territories

· Simon Kuestenmacher, Demographer, The Demographics Group

· Catherine Fox AM, Journalist

· Melanie Jones OAM, TV and Radio Commentator, Former Australian Cricketer

· Linda Scott, ALGA President

· The Honourable Melissa Horne MP, Member for Williamstown, Minister for Casino, Gaming and Liquor Regulation, Roads and Road Safety, Ports and Freight, and Local Government

· Meena Singh, Commissioner for Aboriginal Children and Young People

· Kath Koschel, Founder, Kindness Factory

· The Honourable Julie Bishop, Chancellor Australian National University

The three workshop topics were ‘Why Diversity Matters’, ‘Accelerate your Career’ and ‘Mentoring and Leadership’.

Key insights from some of the sessions are summarised below. Additional information on other speakers or workshops is available on request.

Simon Kuestenmacher (The Demographics Group): Global trends shaping Australia

· The skills shortage is here to stay. There is a 10-15 year gap partly due to baby boomers retiring and millennials having babies.

· Millennials are (and will continue to) move to the regions or urban fringes where houses are affordable.

· Millennial women are an untapped resource, but childcare and affordable housing needs to be accessible.

· Housing policies need to align with migration policies

Tasmeen Chopra: Why Diversity Matters

· Diversity is an expression of social identity. Inclusions is active acceptance of diversity and results in people feeling genuinely accepted.

· It is important to engage with minority communities now and not just when there is an international event or disaster.

· Equality vs Equity – provide resources that fit circumstances that will deliver equal opportunities and experiences.

Meena Singh (Commissioner for Aboriginal Children and Young People): Our role in protecting vulnerable communities

· Language is very important. For example, the word ‘vulnerable’ is perceived as being in a deficit situation that is the fault of the subject person or community.

· Treating people the same does not mean equality.

· It is important to recognise the impact of being talked about, for example The Voice debate or same sex marriage debate (having your worth debated by people you don’t know and the impact this can have particularly on young people).

· Create relationships before there is a need.

The Hon Julie Bishop (ANU Chancellor, 38th Foreign Minister of Australia)

· It is important to know all the facts or to be well briefed before any meeting or engagement. This helps build confidence.

· Always be your authentic self and set your own standards. Don’t let others define who you are.

· Only take on comments or feedback from people you respect.

· Key questions to consider when making decisions:

o Compared to what? What are the alternatives? Have I considered everything?

o At what cost (reputational, personal, financial)?

o What evidence is there to give you confidence you are making the right decision? (Sometimes there is no evidence and it’s a calculated risk)

o What could possibly go wrong?

Mornington Peninsula Citizens’ Panel – Australia’s first representative standing panel

· A panel comprised of a diverse range of community members that provide direct input into Council business from the community.

· The panel was established in 2021. There were over 400 applicants for 50 positions. Each panel member is paid $800 at the end of the year if they attend all sessions.

· External facilitators run sessions and produce reports that are distributed to Councillors, staff and available online for the public.

· The panel is time and resource heavy for staff but provides valuable insights from the community that is used to inform recommendations.

· Cost to Council is approximately $80,000 per year.

· A Citizens Panel Alumni is being set up to retain experience and knowledge.

· Current and former panel members become advocates and supporters of the work Council does.

The 2023 National ALGWA Conference was a valuable opportunity to connect with Councillors and staff from across the country while hearing from thought provoking and inspiring speakers.

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Councillor Expenses and Facilities Policy (POL 025)

Councillor Induction and Professional Development Policy (POL 113)

Link to Strategic Plan

Community leadership and collaboration

Objective: Wagga Wagga has strong community leadership and a shared vision for the future

Our leaders represent our community

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

CR-2

CR-2 DELEGATE REPORT - 2023 FLOODPLAIN MANAGEMENT AUSTRALIA NATIONAL CONFERENCE

Author: Councillor Jenny McKinnon

Recommendation

That Council receive and note the report.

Report

In accordance with the resolution of the Ordinary Council meeting of 13 March 2023 Councillor McKinnon attended the Floodplain Management Australia National Conference in Sydney from 23- 26 May 2023.

Floodplain Management Australia (FMA) is the peak national body for flood risk management practitioners in Australia, and represents the interests of members at local, state, and federal government levels.

The theme for this, FMA’s 63^rd conference, was ‘Preparing for the Unprecedented Flood’.

Keynote speakers were:

· Dr Tom Remeny (Acclimatised Pty Ltd), What to expect when you’re not expecting.

· Rebecca Fox (Secretary, Department of Regional NSW), Planning to Recover: Managing the Unexpected Together.

International Discussion Panellists were:

· Molly O’Toole USA

· Mark Forest USA

· Sharyn Westlake NZ

· Richard Crowder UK

Guest speaker at the conference dinner was Dr Karl Kruszelnicki.

Workshops attended:

· ‘Joining the dots’- community protection, planning, supporting flood response and preparedness’, Lynley Hocking, Tasmania SES.

· ‘Flood isolation – do we know what we are doing’, Steve Molino, Molino Stewart.

· ‘Australia-wide risk assessment to identify flood mitigation priorities’, Rhys Thomson, Rhelm.

· ‘Community experiences of the 2022 floods: a coordinated multi-state social research project’, Mel Taylor, Macquarie University, and Kat Haynes, Natural Hazards Research Australia.

· ‘Tackling the challenge of flood literacy to educate and prepare our communities’, Lisa Holden and Andy Sheehan, Stantec.

· ‘New Zealand Covid recovery climate resilience projects – insights and experiences’, Sharyn Westlake, Greater Wellington Regional Council.

· ‘The role of levees in the NSW 2022 record floods’, Benjamin Pickup and Kirra Waine, NSW SES.

· ‘Planned relocation – more than just property purchase’, Rhys Thomson, Rhelm.

· ‘Community relocation and managed retreat: lessons from Grantham and across the globe’, Jamie Simmonds, Water Technology.

· ‘Mexico Beach: a story of recovery for a small beach community’, Del Schwalls, Florida Floodplain Managers Association.

· ‘Is data just numbers without context? Contemporary techniques to communicate flood risk’, Martin Boshoff and Jo Duncan, Aecom.

Additional information on workshops or other speakers is available upon request.

The 2023 FMA conference provided a unique opportunity to connect with national and international experts on floodplain management. Although local Councils were well-represented, unfortunately there were very few elected Councillors, and FMA conference committee representatives expressed their disappointment in the way Councillor attendance numbers have receded over the past decade. As this was such an interesting and informative event, I do urge Councillors to take up the opportunity for attendance at future FMA National conferences.

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Councillor Expenses and Facilities Policy (POL 025)

Councillor Induction and Professional Development Policy (POL 113)

Link to Strategic Plan

Community leadership and collaboration

Objective: Wagga Wagga has strong community leadership and a shared vision for the future

Our leaders represent our community

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

RP-1

Reports from Staff

RP-1 MORTIMER PLACE TRAFFIC MATTER

Author: Warren Faulkner

Summary:

This report outlines the consultation that has occurred since receiving a petition in regard to traffic congestion issues at the corner of Mortimer Place and Chaston Street in the West Wagga Wagga Industrial Area.

The report recommends that Council fund and install seven (7) angled parking bays adjacent to Crockers Auto Electrical as well as 54m of 1.5m reinforced concrete footpath on the verge of Crockers Auto Electrical and the Fast Lane Coffee in addition to the installation of regulatory signs and line marking that was approved by the Council at is Ordinary Meeting on 27 February 2023 (resolution 23/045).

NB: An amendment to the signs and line marking plan to change the location of the “Keep Clear” road markings is recommended as item (c) of the Local Traffic Committee Meeting report (CM-1) of this Business Paper

Recommendation

That Council:

a approve the installation of up to seven angle parking bays adjacent to Crockers Auto Electrical as shown on Council Plan Registration Number C2164 Sheet Number 003 Issue 5 dated 20 July 2023 for the use of Crockers Auto Electrical

b approve the installation of approximately 54m of 1.5m reinforced concrete footpath on the verge of Crockers Auto Electrical and the Fast Lane Coffee as shown on Council Plan Registration Number C2164 Sheet Number 003 Issue 5 dated 20 July 2023

c fund the works using existing recurrent capital works allocations to implement traffic committee recommendations (Job Consolidation Number 15181) and construct new footpaths (Job Consolidation Number 32514)

d accept a contribution of $4,347 from the Fast Lane Drive Thru Coffee towards the works.

Report

At is Ordinary Meeting on the 22nd August 2022, Council received a petition and resolved to:

That Council:

a. receive and note the petition

b. refer the matter to a Councillor Workshop in September to consider the issue

c. receive a further report at its Ordinary Meeting on 7 November 2022 for determination

As reported at the 22 August Council Meeting, the optimal solution to improve traffic movements into and out of Mortimer Place is to remove the on-street parking in Mortimer Place adjacent to the Fast Lane Coffee facility and Crocker’s Auto Electrical to maximise the width of pavement available for traffic movements into and out of Mortimer Place and install angle parking on the verge of Crocker’s Auto Electrical so they are not disadvantaged by the loss of on-street parking.

Issue 3 of the plan of works was developed for this solution and workshopped with the Council on the 26 September 2022 where the consensus was to refer the plan to the Local Traffic Committee for advice.

Issue 3 of the plan was presented to the meeting of the Local Traffic Committee on the 1 December 2022 for its review and advice. The Local Traffic Committee recommended that the sign and line marking plan be endorsed by Council.

Council received the minutes of the Local Traffic Committee at is Ordinary Meeting on the 27 February 2023 and resolved to approve the installation of regulatory signs and road markings on Mortimer Place and Chaston Street in accordance with Issue 3 of the plan.

Since the adoption of the Signs and Line Marking plan at this intersection, Council has received comments from The Fast Lane Drive Thru Coffee owner as well as Crockers Auto Electrical and Council officers have observed Finemores trucks sitting in Chaston Street waiting to turn right because traffic is queued in Mortimer Place waiting to get into The Fast Lane Drive Thru Coffee.

To minimise queuing of traffic in Chaston Street, it is important that the 2 lanes for south bound traffic entering into Mortimer Place are clear to allow heavy vehicles to be able to turn in and proceed unobstructed.

It is for this reason that the Signs and Line Marking Plan was referred back to Local Traffic Committee to consider relocating the “Keep Clear” road markings to the inner lane on approach to the right turning lane into The Fast Lane Drive Thru Coffee. The outer lane will be sign posted with “No Stopping”. Therefore, the 2 lanes for south bound traffic entering into Mortimer Place should always be clear to allow heavy vehicles to be able to turn in and proceed unobstructed. The revised Sign and Line Marking plan is attached for the information of the Council.

The installation of the No Stopping Signs on Mortimer Place removes up to seven (7) on-street car parks adjacent to Crockers Auto Electrical and the Fast Lane Coffee.

Crockers Auto Electrical mainly use these on street car parks as they do not have formalised off-street parking. The Fast Lane Coffee facility do not utilise the on-street parking adjacent to their facility as they have off-street parking bays for their employees and the service of walk in customers is not permitted.

To be compliant with Councils Development Control Plan for “Vehicle repairs, panel beaters, spray painters and the like”, Crockers Auto Electrical is required to have provision to park eight (8) light vehicles off street for a gross floor area of 290m²(3 spaces per work bay or 1 space per 40m² of gross floor area - whichever is the greater).

Whilst the recommendation to install up to seven (7) angled bays on the verge of Crockers Auto Electrical falls one (1) short of the DCP requirement, Crockers Auto Electrical has the ability to park vehicles off-street in a holding yard as shown in the following photo.

Installing three (3) angled bays in front of this holding area will require the fence and gate to be relocated back to the building line. This will reduce the holding yard capacity to at least two (2) vehicles, however, will still ensure that eight (8) vehicles can park off-street for the business.

The seven (7) parking bays on the verge adjacent to Crockers Auto Electrical will impact the provision of a formalised pedestrian thoroughfare along the eastern side of Mortimer Place. It is for this reason that a 1.5m wide concrete path is recommended on the Chaston Street verge adjacent to Crockers Auto Electrical that directs pedestrians to a 1.5m wide concrete path on the Mortimer Place verge adjacent to the Fast Lane Coffee facility. These paths will also be constructed as part of the works.

Financial Implications

The owner of the Fast Lane Drive Thru Coffee has offered to contribute $4,347 to the works. Council has $20,000 allocated (Job Consolidation Number 32514) for new footpath construction and $25,000 allocated for Local Traffic Committee Implementation (Job Consolidation Number 15181). This contribution together with the current budget allocations are sufficient to fund this work.

It is therefore proposed to use these existing recurrent capital works budgets to fund the works required as shown on the attached drawing (Council Plan Registration Number C2164 Sheet Number 003 Issue 5 dated 20 July 2023).

Policy and Legislation

Roads Act 1993

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

Risk Management Issues for Council

There are no risk management issues for Council in adopting the recommendation.

Internal / External Consultation

Initial external consultation was undertaken with four of the petitioners on site on Wednesday 10 August 2022.

Further external consultation was undertaken with the owners of Crockers Auto Electrical and the Fast Lane Drive Thru Coffee in relation to the proposed sign and line marking plan on Wednesday 21 September prior to the workshop with Council.

Attachments

1 ⇩.

Issue 5 Mortimer & Chaston Sign & Line Marking Plan

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

RP-2

RP-2 ELECTRIC VEHICLE CHARGING INFRASTRUCTURE ON PUBLIC LAND POLICY (POL054)

Author: Carly Hood

Executive: Janice Summerhayes

Summary:

This report provides a summary of the public submissions received during the exhibition period for the ‘Electric Vehicle Charging on Public Land’ Policy POL 054 (the Policy) and recommends that the Policy be adopted by Council.

Recommendation

That Council:

a note the submissions received from the public exhibition

b adopt the Electric Vehicle Charging Infrastructure on Public Land Policy (POL054)

Report

At its ordinary meeting on 7 November 2022 Council resolved to:

a note the information provided in the report

b prepare an EV charging on public land policy as detailed in the report

c endorse participation in the NSW Destination EV Charging Grants

d approve the budget variation/s as detailed in the Financial Implications section of the report

Following presentation of the draft Policy at its ordinary meeting on 22 May 2023 Council resolved to:

a endorse the draft ‘Electric Vehicle Charging Infrastructure on Public Land’ Policy (POL 054) to be placed on public exhibition for a period of 28 days from 27 May 2023 to 24 June 2023 and invite public submissions until 8 July 2023 on the draft policies

b receive a further report following the public exhibition and submission period:

i addressing any submissions made with respect to the proposed ‘Electric Vehicle Charging Infrastructure on Public Land’ Policy

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Public Submissions

During the public exhibition period Council received four submissions (4) submissions.

Below is summary of the submissions and responses from staff. No changes were made to the Policy as exhibited.

No.	Submission summary	Staff response
PS1	More fast chargers needed in Wagga. New fast chargers should be under cover. Consider allowing ‘drive through’ bays for when towing a trailer. Have some charging available ‘on-street’ but not busy roads.	The draft Policy and the Transport & Infrastructure SEPP allow for these options to be considered if put forward.
PS2	More information needed.	It is unclear if this submission is referring to the draft Policy.
PS3	Not supportive of Council spending money on this.	The draft Policy provides clarity on requirements for any entity looking to install EV charging infrastructure on public land owned or managed by Council. Fees, charges and lease agreements for any future EV charging stations proposed on public land will be determined on a site-by-site basis as per the Policy and brought to Council for endorsement.
PS4	Excellent initiative for tourists, business travellers or residents with no way to charge at home. Support and encourage Council to install as many chargers as possible.	Noted.

Financial Implications

Fees and charges for use of Council-owned EV charging stations have been adopted in the 2023/24 Fees and Charges. Fees, charges and lease agreements for any future EV charging stations proposed on public land will be determined on a site-by-site basis as per the Policy and brought to Council for endorsement.

Policy and Legislation

Wagga Wagga Local Strategic Planning Statement 2040

WWCC Acquisition, Disposal and Management of Land Policy

NSW Electric Vehicle Strategy

NSW Net Zero Plan 2020-2030

National Electric Vehicle Strategy

NSW Crown Land Management Act 2016

NSW Environmental Planning & Assessment Act 1979

NSW Local Government Act 1993

NSW Roads Act 1993

NSW Transport & Infrastructure SEPP 2021

Climate Change Act 2022

Disability Discrimination Act 1992

Link to Strategic Plan

Growing Economy

Objective: Wagga Wagga is an attractive tourist destination

Facilitate planning and development of visitor-related facilities and services

Risk Management Issues for Council

This Policy helps address the potential financial and legal risks involved in providing electrical vehicle chargers on public land.

Internal / External Consultation

Internal consultation with relevant staff was completed in addition to a Councillor Briefing held on 1 May 2023. The draft policy went to the 22 May 2023 Council meeting and was endorsed to be placed on public exhibition for a period of 28 days from 27 May 2023 to 24 June 2023 for further public comment and feedback. Four (4) public submissions were received.

Attachments

1 ⇩.

Submissions Received - EV Charging Infrastructure on Public Land Policy.

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

RP-3

RP-3 DRAFT ARBOREAL MAMMAL MANAGEMENT PLAN

Author: Carly Hood

Executive: Janice Summerhayes

Summary:

The draft Arboreal Mammal Management Plan (draft Plan) is a 10-year document which aims to protect, enhance, and increase targeted habitat in the Wagga Wagga Local Government Area to help increase arboreal mammal population numbers.

Recommendation

That Council:

a place the draft Arboreal Mammal Management Plan on public exhibition for a period of 28 days from 10 August to 7 September 2023 and invite public submissions during that period

b receive a further report following the public exhibition period:

i addressing any submissions made in respect of the draft Plan

ii proposing adoption of the draft Plan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Report

Since European settlement in the 1830s more than 90 per cent of local native vegetation cover has been cleared for agriculture and urban development. The remaining 10 per cent exists in pockets and is threatened by over clearing, isolation, grazing, climate change, inappropriate wood collection and weed and pest invasion. Very few remnants are in good condition and are mostly restricted to a small number of travelling stock reserves, roadsides and private land.

This extensive clearing has resulted in the loss of habitat for a number of native species within the Wagga Wagga Local Government Area (LGA). This loss of habitat has decreased fauna populations causing certain species to become classified as threatened through State and Commonwealth legislation.

Identified as an action from the Biodiversity Strategy: Maldhangilanha, the draft Plan aims to protect, enhance, and increase targeted arboreal mammal habitat in the LGA, in turn increasing population numbers. Managing these threatened species will also benefit other threatened species that use similar habitat such as the Glossy Black Cockatoo, Superb and Swift Parrots, Grey-crowned Babbler and other non-threatened species including Brush-tailed Possums, Ring-tailed Possum and many more.

The draft Plan has five main objectives to:

· Educate and inspire the community

· Increase data gathering and sharing

· Manage pest and weed species

· Enhance the quality of existing habitat

· Increase the extent of habitat and populations

The actions identified in the draft Plan outline how Council, government agencies and community groups will address the issues impacting the arboreal mammal species highlighted in this draft Plan.

Council’s main role will be to manage its own land effectively, but it can also play a role in promoting government programs to the general public and key landholders. To clarify this Council’s part in each action has been defined as either:

Continue – Continue or update an existing action/task that Council already does

Develop – Develop and implement actions with support of other stakeholders

Promote – Support other agencies work by promoting initiatives to the public

Support – Provide support through sharing existing data and equipment, educational resources, and staff time where relevant.

Financial Implications

The draft Plan contains a large proportion of activities that are currently funded through Council’s Long Term Financial Plan (LTFP). It should be noted though that the allocated money does not address all initiatives simultaneously, but rather is prioritised for different projects year to year.

Where actions are not funded, Council will endeavor to seek federal and state grant funding opportunities or collaborate with local stakeholders.

Policy and Legislation

The draft Plan will assist in achieving Council’s obligations under legislation and aligns with a number of key Council plans as listed below.

· Environmental Protection and Biodiversity Conservation Act 1999

· NSW Biodiversity Conservation Act 2016

· NSW Local Government Act 1993

· Riverina Murray Regional Plan 2036

· Wagga Wagga Local Environment Plan 2010

· Wagga Wagga Local Strategic Planning Statement 2040

· Community Strategic Plan 2040: Wagga View

· Biodiversity Strategy: Maldhangilanha 2020-2030

Link to Strategic Plan

The Environment

Objective: Our natural areas are protected and enhanced

Preserve and improve our natural assets

Risk Management Issues for Council

The draft Strategy will assist Council to manage risk by ensuring we better address our obligations under various State and Commonwealth legislation.

Internal / External Consultation

Internal and external consultation was implemented throughout the development the document. Internal stakeholders included the Property Team, Strategic Parks Team, Parks and Garden, and Infrastructure. External consultation included agencies that also have biodiversity, conservation and land management within their portfolio including:

· Riverina Local Land Services (RLLS)

· NSW Crown Lands

· NSW Environment & Heritage

· Biodiversity Conservation Trust (BCT)

· National Parks and Wildlife Services

· Murrumbidgee Landcare Incorporated

· Landcare Groups

· Mawang Gaway

A Councillor Workshop was held on the 19 June 2023 where Councillor feedback was incorporated into the document.

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Digital

Rates notices insert

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Other methods (please list specific details below)

Attachments

1 ⇩.

Draft Arboreal Mammal Management Plan 2023-33.pdf

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

RP-4

RP-4 ROAD AND SUBURB NAMING POLICY - POL 047 - PROPOSED AMENDMENT

Author: Paul O'Brien

General Manager: Peter Thompson

Summary:

The purpose of this Policy is to outline a clear set of guidelines for road and locality naming and renaming with appropriate reference to legislative requirements and Geographic Names Board Guidelines. The subject policy is presented for review.

The purpose of the review is to introduce additional themes for consideration and to update the policy to enhance usability, legibility and ensure compliance with legislation and the supporting guidelines and information regarding road and locality naming produced by the Geographical Names Board of New South Wales such as the “NSW Road Naming Policy”.

Recommendation

That Council:

a endorse the draft ‘Road and Suburb Naming’ Policy (POL 047) to be placed on public exhibition for a period of 28 days from 11 August 2023 to 8 September 2023 and invite public submissions until 22 September 2023 on the draft Policy

b receive a further report following the public exhibition and submission period:

i addressing any submissions made with respect to the Policy

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

c rename Merino Road Bomen to Pomeroy Drive in line with the provisions of this policy

Report

From time to time, names of suburbs and localities need to change, for reasons such as to distinguish a new urban suburb from surrounding rural land or to remove duplicate locality names with other localities in New South Wales, and to rectify matters of confusion or impracticality. The draft Policy includes updates to facilitate this process. This process is already undertaken by council and the policy amendments seek to formalise these process.

The draft policy includes incorporation of the outcomes of the Wagga Wagga City Council Innovate Reconciliation Action Plan, which has as an action, to identify appropriate sites for renaming and naming of places in Wiradjuri/Wiradyuri language. In all circumstances, when naming or renaming a suburb or locality (other than a boundary adjustment between suburbs/localities), any new name shall be in Wiradjuri/Wiradyuri language, developed in consultation with the Wiradjuri/Wiradyuri community. Only in circumstances where there is a overwhelming public interest in using an alternative name, should an alternative name be used.

The draft policy aligns with the process detailed within Geographical Names Boards (GNB) ‘NSW Address Policy and User Manual’ which identifies that: Each address locality has one officially gazetted name. Alternative, promotional or dual names are not accepted for addressing purposes. Urban and rural place names shall not be used in place of an official name. Promotion or use of an unofficial, urban place or name other than the officially gazetted address locality name in an address (particularly in real estate marketing), is considered to be misleading or deceptive practice as defined under the Australian Competition and Consumer Act 2010.

It is proposed to amend the current naming theme for Bomen so that Bomen (south of Merino Drive) remains sheep and cattle breeds, and for the Wagga Special Activation Precinct (SAP), it is proposed that Bomen (land developed by NSW Government or Wagga City Council within the Special Activation Precinct) alters to become, persons killed or wounded in the Kapooka Tragedy.

The Wagga SAP is an area which will provide land for industrial and logistics purposes for many decades. Most of the SAP area is greenfield land and the first new subdivisions are currently being constructed.

The City of Wagga Wagga has long been the home of Australia’s defence forces with significant Army and RAAF bases located in the city.

The largest loss of life in a single training exercise occurred in Wagga Wagga on 21 May 1945. The deaths occurred as a result of an explosion in a bunker during training in the use of explosives. The exact cause of the explosions is still unknown.

Twenty-six soldiers were killed in the bunker as a result of the explosion. Two soldiers survived the accident.

It is proposed that the surnames of those killed or injured be used as the first component of the street naming protocol in the SAP. This initiative will provide a mark of respect to those killed and another strong connection between our city and the Australian defence family.

Colonel Tim Stone, Commanding Officer of Kapooka has supported the initiative by letter dated 20 March 2023. To commence the protocol, it is proposed that Merino Road be renamed Pomeroy Drive.

Fundamentally, with the centralisation of emergency service operational dispatch centres in NSW, short, unique road names, which can be quickly found in a database best supports a road name’s core role in service provision and creating an unambiguous address.

Once the memorial list has been exhausted of utilisable names, it is proposed to revert to the existing theme of sheep and cattle breeds.

Financial Implications

N/A

Policy and Legislation

Roads Act 1993

Link to Strategic Plan

Community leadership and collaboration

Objective: Wagga Wagga City Council leads through engaged civic governance and is recognised and distinguished by its ethical decision-making, efficient management, innovation and quality customer service

Ensure transparency and accountability

Risk Management Issues for Council

Council policies are essential to ensure transparent legal, fair and consistent decision making across the Council. They support Council in achieving its corporate objectives and provide a critical guide for staff, Councillors and other stakeholders. In the absence of effective policies there is a greater risk of inconsistency, confusion and inefficiency and can lead to non-compliance with the requirements of legislation and regulations.

Internal / External Consultation

To date, the draft has been reviewed internally by staff, Council’s Executive Team and Councillors at a workshop held 19 June 2023.

To allow community feedback on the draft Policies, it is recommended the draft policies be placed on public exhibition for a period of 28 days from 11 August 2023 to 8 September 2023 and invite public submissions until 22 September 2023 on the draft Policy.

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Connect.Wagga

Email newsletter

Social media

Website

Inform

Consult

Involve

Collaborate

Other methods (please list specific details below)
N/A

Attachments

1 ⇩.	Road and Suburb Naming Policy (POL 047) 2023 Amendments (August 23 Revision) - Final
2 ⇩.	Road and Suburb Naming Policy (POL047) 2023 Amendments (August 23 Revision)- Marked Up Copy

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

RP-5

RP-5 PARKS NAMING POLICY - POL 055

Author: Ben Creighton

Executive: John Sidgwick

Summary:

The Parks Naming Policy provides a mechanism for the appropriate naming of open space areas within the Wagga Wagga Local Government Area and provides an opportunity for the community to put forward names for consideration by Council.

Amendments are being proposed to this policy that require the endorsement of Council prior to the policy being placed on public exhibition.

Recommendation

That Council:

a place the draft Parks Naming Policy (POL 005) on public exhibition for a period of 28 days from 11 August 2023 to 8 September 2023 and invite public submissions until 22 September 2023 on the draft Policy

b receive a further report following the public exhibition and submission period:

i addressing any submissions made with respect to the proposed Parks Naming Policy (POL 055)

ii proposing adoption of the policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Report

A review of Council’s Park Naming Policy (Pol 055) has been undertaken. The draft policy as attached includes one proposed amendment being the addition of a general provision that states:

Council reserves the right to renew the name of any open space area at its discretion.

To allow community feedback, it is recommended that the draft policy be placed on public exhibition for a period of 28 days from 11 August 2023 to 22 September 2023 and that Council invite public submissions during this period.

Financial Implications

N/A

Policy and Legislation

Local Government Act 1993

Link to Strategic Plan

Community leadership and collaboration

Objective: Wagga Wagga has strong community leadership and a shared vision for the future

Plan long term for the future of Wagga Wagga

Risk Management Issues for Council

Internal / External Consultation

To date, the draft policy has been reviewed internally by staff, Council’s Executive Team and Councillors at a workshop held 15 May 2023.

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Connect. Wagga

Email newsletter

Social media

Website

Inform

Consult

Involve

Collaborate

Other methods (please list specific details below)
N/A

Attachments

1 ⇩.

Draft Parks Naming Policy - POL 055

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

RP-6

RP-6 LICENCE AGREEMENT TO KOORINGAL TENNIS CLUB INC

Author: Stephanie Wilson

Executive: John Sidgwick

Summary:

This report seeks Council endorsement to enter into a Community Licence with Kooringal Tennis Club Inc over part of the land located at Henwood Park, 319 Lake Albert Road, Wagga Wagga (being Part Lot 96 DP 38519)

Recommendation

That Council:

a delegate authority to the General Manager or their delegate to enter into a Community Licence with Kooringal Tennis Club Inc over part of the land located at Henwood Park, 319 Lake Albert Road, Wagga Wagga (being part Lot 96 DP 38519)

b delegate authority to the General Manager or their delegate to complete and execute any necessary documentation on behalf of Council

c authorise the affixing of Council’s common seal to all documents relating to this matter as required

Report

Reference is made to Council owned community land known as Henwood Park located at 319 Lake Albert Road, Wagga Wagga. The land, being Lot 96 in Deposited Plan 38519, comprises of approximately 6.53 hectares. Kooringal Tennis Club Inc proposed licenced area is approximately 2,250m2 shown on the attached map outlined in red.

Kooringal Tennis Club Inc have been active in the usage of the Kooringal Tennis Courts with 25 current members utilising the courts. The Club also facilitates the hiring out of the courts to other user groups.

Kooringal Tennis Club has historically held a formal Community Licence with Council; however the Community Licence has expired and the use of the premises is being managed under hold over provision.

The Property team proposes to formalise this arrangement with a new Community Licence reflecting the current arrangement and providing greater security for both Council and for the Kooringal Tennis Club Inc in terms of tenure.

Financial Implications

The proposed Licence Agreement will generate income consistent with Council’s adopted Fees and Charges. For the initial year of the licence this is $800 (including GST), and will be reviewed in accordance with Council’s Fees and Chargers

In addition, Council will recover a Community Licence Preparation Fee of $275 (including GST).

Policy and Legislation

Local Government Act 1993

Acquisition, Disposal and Management of Land Policy POL 038

Link to Strategic Plan

Community Place and Identity

Objective: Our community feel welcome, included and connected

Activate community spaces to promote connectedness

Risk Management Issues for Council

Council has an obligation to appropriately manage its property assets. The proposed Community Licence formalises the existing arrangement for the use of the site and provides security of tenure for both Council and Kooringal Tennis Club Inc.

Internal / External Consultation

Internal consultation has been undertaken with Council’s Parks and Recreation team.

External consultation will be conducted in accordance with Council’s obligations pursuant to the Local Government Act 1993 and includes the publishing of a public notice in relation to the proposed granting of a Community Licence, placement of that notice on site and direct correspondence to adjoining neighbours.

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

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TV/radio advertising

One-on-one meeting(s)

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Drop-in session(s)

Survey/feedback form(s)

Connect.Wagga

Email newsletter

Social media

Website

Inform

Consult

Attachments

1 ⇩.

Kooringal Tennis Club Inc - Proposed Licence Area Map

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

RP-7

RP-7 QUESTIONS WITH NOTICE

Author: Scott Gray

Summary:

This report is to list questions with notice raised by Councillors in accordance with Council’s Code of Meeting Practice.

Recommendation

That Council receive and note the report.

Report

The following questions with notice were received prior to the meeting, in accordance with the Code of Meeting Practice.

Council G Davies requested information of if Council would consider planting mature trees (deciduous) around the grassy area of the Riverside events stage? Obviously not directly in front of the stage but dotted across the grass to provide a shady venue for future use.

Background information to support question

Last year at a Council meeting I asked whether there were any plans to plant mature trees around the grassy area in the location of the Riverside events stage. I was later informed there were no plans to plant trees because the trees would block sight lines.

Since then, I have attended Australia Day Committee meetings where discussions have taken place on the future venues for the Australia Day citizenship ceremonies.

The stage at Riverside has not been seen as a favourable option due to the fact there is no shade and extra marquees would have to be erected to provide shade for attendees. I have also spoken to various other community members who hold concerns about the lack of shade in this wonderful new area.

The venue, I believe, needs adequate shade if it’s going to be used to its full potential, particularly in the warmer months. Trees also provide shelter on frosty or windy and wet days. The Victory Memorial Gardens, and its stage is such a well-used venue because there is shade. I have never heard anyone complain that the trees block the views of the stage.

The event space at Riverside was designed as a large open area to cater for a variety of larger scale events. Given the potential different space requirements of these events if trees were located throughout the site, it could create logistical issues for organisers when installing infrastructure and potentially limit the types of uses or impede the view of the mainstage resulting in a reduced the capacity of the site. The VMG is a popular site for events, however Council staff often received feedback regarding there being too many obstacles in this space which makes it harder for events to position marquees and structures for events.

Councillor R Foley requested an update on the condition of Weir Road, Galore, including an inspection and plan for maintenance

The unsealed section of Weir Road was surveyed on the 12 May 2023 to determine its condition for the revaluation of Councils road assets. The unsealed section of the road was rated as a 3 out of 5, which is considered satisfactory. The road was inspected by a Council Supervisor on Friday 28 July 2023 and it was noted that the road condition has deteriorated. Maintenance on the unsealed section will remain as per the grading circuit and is expected to be undertaken in the next 2-3 weeks. There is a flood claim for the repair and reinstatement of damage on the sealed section of the road. This will involve some rehabilitation and reseal when the claim is approved.

Councillor A Parkins requested information on the maintenance being undertaken at Wollundry Lagoon in the vicinity of the easement near the Riverina Conservatorium of Music

A request was received from the Conservatorium for the removal of invasive species along the lagoon adjacent to the Conservatorium, which is land managed by the Council. The works included the removal and disposal of Bamboo, Privet, Cotoneaster, Palms and Blackberry. The works also included the pruning of existing deciduous trees as requested.

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Link to Strategic Plan

Community leadership and collaboration

Objective: Our community is informed and actively engaged in decision making and problem-solving to shape the future of Wagga Wagga

Ensure our community feels heard and understood

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

M-1

Committee Minutes

M-1 LOCAL TRAFFIC COMMITTEE MEETING - 20 JULY 2023

Author: Warren Faulkner

Summary:

The Local Traffic Committee met for an ordinary meeting on 20 July 2023 and considered 4 formal reports.

The Committee supported the officer recommendation for each of the 4 formal reports presented.

The Committee have been sent the draft minutes.

The draft minutes are attached for Councillors’ reference.

Recommendation

That Council:

a receive the minutes of the Local Traffic Committee Meeting held on 20 July 2023

b approve the traffic control devices installed on the new intersection constructed at Elizabeth Avenue and Lacebark Drive, Forest Hill as per Lance Ryan Consulting Engineers Drawing No. 20W020-C13 Revision 4 dated 23-08-2021.

c endorse the proposal to install signs and road markings on Mortimer Place and Chaston Street, as detailed on Council Plan Registration Number C2164 Sheet Number 003 Issue 4 dated 20 July 2023.

d consider implementing an Order/By Law to prevent parking on a concrete paved area on the verge in front of 29 Morris Crescent, Gobbagombalin that has been provided to undertake 3 point turns at the end of Morris Crescent.

e approve the installation of a roundabout and associated regulatory signs and road markings at the intersection of Holbrook Road, Dunn’s Road and Lloyd Road, as per Xeros Piccolo Line Marking and Signage Plan (Project Number 230036) Sheet Number C3 Revision Number P5 dated 13.07.2023.

f note Transport for NSW will undertake a precinct wide speed zone review that will take into account all roads approaching the proposed roundabout and surrounding suburbs.

Report

The Traffic Committee met on 20 July 2023 and considered 4 reports. A summary of each report is as follows:

RP-1 Lacebark Drive & Elizabeth Avenue intersection

This report sort retrospective advice from the committee for the regulatory signs and line marking that has been installed at the new intersection on Elizabeth Drive, Forest Hill into Stage 1 of the Brunslea Park Subdivision. The intersection was completed in February 2023.

The Stage 1 works including the construction of the intersection were approved under Construction Certificate CC21/0208, however the determination for the DA did not include a condition requiring the regulatory signs and line marking that has been installed at the intersection to be referred to the Local Traffic Committee.

The Local Traffic Committee had no concerns with the regulatory signs and line marking that has been installed at the new intersection.

RP-2 Mortimer Place - Road Markings

The Mortimer Place Signage and Line Marking plan was considered by the Local Traffic Committee at its meeting on the 1 December 2022. The committee recommended:

That the Council endorse the proposal to install signs and road markings on Mortimer Place and Chaston Street, as detailed on Council Plan Registration Number C2164 Sheet Number 003 Issue 3 dated 24 August 2022.

Council subsequently endorsed this recommendation at is Ordinary Meeting on 27 February 2023.

If drivers are not obeying the road rules, then the “No Stopping” and “Keep Clear” are regulatory controls and can be enforced.

RP-3 NO PARKING - Turning Bays - Morris Crescent & Coppabella Drive

Turnaround bays are located at multiple locations in Gobbagombalin at the end of terminating streets. Their purpose is to allow for waste collection trucks to perform a safe turning manoeuvre after the final property is serviced in that street. The bays are constructed to support the mass and dimension of trucks performing the service.

Waste contractors and residents have reported numerous examples of vehicles parked across or upon these turning bays on waste collection days, forcing drivers to reverse their trucks for the full length of the street as there is no alternative safe area to turn around. The bays nominated in the recommendation are the subject of repeated complaints.

The Committee, on the advice of the Transport for NSW member, recommended that Council consider implementing an Order/By Law, similar to those which operate in council reserves and parks which would be more practical to enforce.

RP-4 NEW ROUNDABOUT AT INTERSECTION OF DUNN'S Road AND LLOYD ROAD with holbrook road

As part of the Dunns Road upgrade, it is proposed to install a roundabout at the intersection to decrease vehicle speed, reduce the risk of collision posed by the current cross intersection and improve overall road safety.

A roundabout is a regulatory traffic control device that requires referral to the Local Traffic Committee for advice as part of the approval process for the installation of a new roundabout.

This report sort that advice. The Committee is recommending the installation of a roundabout.

The Transport for NSW member suggested that a precinct wide speed zone review be undertaken in line with the NSW Speed Zone Standard published by Transport for NSW on 10 July 2023 for all roads approaching the proposed roundabout.

Financial Implications

There are no additional financial implications for Council in adopting the recommendations.

Policy and Legislation

Transport Administration Act 1998 – Delegations to Councils, regulation of traffic

TfNSW – A guide to the delegation to Councils for the regulation of traffic

Australian Standards

Link to Strategic Plan

Safe and Healthy Community

Objective: Our community feel safe

Promote safety and safe behaviours

Risk Management Issues for Council

N/A

Internal / External Consultation

Internal and external consultation with the appropriate stakeholders was undertaken as required and reported to the Local Traffic Committee as part of its agenda.

Initial external consultation was undertaken with four of the petitioners on site on Wednesday 10 August 2022.

All internal consultation has been as detailed in the body of the report.

Mail

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Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

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TV/radio advertising

One-on-one meeting(s)

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Drop-in session(s)

Survey/feedback form(s)

Connect.Wagga

Email newsletter

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Inform

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Other methods (please list specific details below)
N/A

Attachments

1 ⇩.	Fast Lane Drive Thru Coffee Line Marking - Issued #5
2 ⇩.	Traffic Committee Minutes - 20 July 2023

Report submitted to the Ordinary Meeting of Council on Monday 7 August 2023

M-2

M-2 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - 8 JUNE 2023

Author: Phil McMurray

Summary:

The Floodplain Risk Management Advisory Committee (FRMAC) is an advisory committee of Council. This Report seeks that Council endorse the recommendations made by the Committee at its meeting held on 8 June 2023.

Recommendation

That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held on 8 June 2023.

Report

The Minutes of the Floodplain Risk Management Advisory Committee Meeting held on 8 June 2023 are presented to Council for consideration. Below is a summary of items considered at the meeting.

2021-22-FM-0024 - Glenfield Drain and Flowerdale Storage Flood Mitigation Works

Lyall and Associates have commenced the project as outlined in the presentation.

2021-22-FM-0039 - Lake Albert Flood Mitigation Options - Feasibility Study

The NSW Department of Planning and Environment have approved the time variation and Workplan for this project and so the project has formally commenced by Stantec.

A variation for the slight cost increase due to time delays in the procurement process will be submitted to DPE for approval shortly.

2018-19-FM-0071 - North Wagga Flood Mitigation Options

CIE and Woolcott have been finalising the detailed communication program and will be commencing the consultation phase of this project.

Cost for Upgrading Pipes in North Wagga

During the 2022 flood that peaked at 9.72m and surrounded the North Wagga levee, staff had to monitor and manage several leaking floodgates and pipes. After the flood receded the most serious leak in floodgate 2 was repaired and is no longer an issue.

Floodgate 8 requires extensive repair, and a quote has been sourced to complete this work. This involves replacing the faulty fibreglass gates with new aluminium positive close gates and relining the 3 *1200mm diameter 15m long pipes. This project has a cost of approximately $330,000 and has two funding sources currently available.

If the North Wagga Wagga Flood Mitigation Options Report determines that a new levee is the recommended option, then new pipes and floodgates would be included in this project. If, however, House Raising and House Purchase is the recommended option then remedial work will need to be completed on the existing levee and indicative costs have been sought to complete this work.

An indicative quote was sought from a consultant to reline the pipes in the remaining 14 floodgates. This indicative quote is approximately $320,000.

The 15 floodgates (not including gate 8) will also require new floodgates and flaps and this cost is yet to be determined.

2021-22-FM-0032 - Uranquinty Levee Upgrade - Investigation and Design

Royal Haskoning DHV have completed the geotechnical work for the levee. This involved drilling sixteen (16) boreholes across the levee system, as depicted below.

RHDHV have provided information through the subcommittee member to the Uranquinty Progress Association.

The main component of this information is provided below:

The project will involve 3 phases:

· Site investigations, Including geotechnical and survey and site investigations;

· Concept design of the levee and drainage improvement works and

· Detailed design of the proposed improvement works

Geotechnical investigations were undertaken in the first two weeks of May. Survey investigations are scheduled for June.

At key points in the project, including prior to finalisation of the concept design, there will be opportunities for the community to provide comment on the development of the design and provide feedback on the works proposed. Further information regarding consultation will be provided closer to the consultation time. A draft program for the project is attached. We would welcome any initial queries that the Uranquinty Progress Association has regarding the project.

2022-FMP-0103 Humula and Mangoplah Flood Studies

The procurement of LiDAR and Photogrammetry data has been completed and the data has been supplied to Council. The technical Scope and Brief for the flood modelling has been released to the market and closes on 21 June 2023. At this point in time four consulting firms have downloaded the tender package.

Local & Regional Risk Reduction Stream - Levee Pump Augmentation

The first attempt at procuring a consultant to complete this work involved sending the documents to six (6) specialist firms. This was unsuccessful as none of them provided a submission back to Council.

Staff then contacted three (3) vendors directly and a second round of procurement was commenced. This has been slightly more successful, and one (1) consultant has submitted a quote for this week. The procurement process will continue, and this project can get underway.

New Flood Gauge Program

The Australian Government, through the Bureau of Meteorology (BoM), has committed $236M over the next ten years to the upgrade of flood gauges and flood warning assets across Australia and flood warning assets in our region have been identified as a high priority.

At this stage the assumption is that after our workshop with BoM, SES and WaterNSW during our Early Warning Project that the gauge at Eringoarah will be upgraded from a level only gauge to a level and volume gauge. If this is the case, then, overtime, flood warnings and peak prediction times for Wagga Wagga will be significantly improved.

Flood Management Australia National Conference 2023

The Floodplain Management Australia National Conference was held from 23 – 26 May 2023 and was attended by staff and the Deputy Mayor. This conference has been held annually for over 50 years and is a respected national flood risk management event. The key topic for the conference was “Preparing for the Unprecedented Flood”.

Across the three days, numerous floodplain managers and modelling experts provided insight into the flood preparation, modelling, recovery, building resilience and planning for what in 2022 were unprecedented floods across most of the State and the nation.

2022 in Wagga Wagga was not a major flood year and we “only” experienced a 10% flood event in November with a peak of 9.72m. For reference, the flood in Lismore was probably a 1 in 1000 event and 2.1m above their previous flood record from 1974.

No photo description available.

The flood in Eugowra was probably a 1 in 500 event and only 250kms north of Wagga and our catchment.

The forecast is that we are leaving La Nina conditions behind and going into a phase of El Nino, this tends to lead to drier conditions and less likelihood of flooding but climate change is potentially altering the rain/storm cycle and while riverine flooding may be less frequent, overland and flash flooding may become more prevalent.

DPE Floodplain Plan Changes Affecting the Western Side of our LGA

The DPE has contacted Council as a part of the consultation process around the program to update the Floodplain Management Plans for various river basins across southern NSW, as below:

“Replacement rural floodplain management plans in the Murray (including the Edward, Wakool, Niemur, Tuppal and Bullatale floodplains), Murrumbidgee, Billabong Creek and Lachlan valleys.”

The Wagga Wagga Local Government Area (LGA) is only affected for the western third of our LGA and as the project progresses staff will keep the committee updated with any relevant information.

Floodgate 15 A

Floodgate 15A is a major component in the stormwater and flood infrastructure in the City of Wagga Wagga. It was initially constructed in 2008, damaged in the 2010 and 2012 floods, repaired in 2013 and became fully functional in 2016.

The pipe outlet at the base of the well shaft has been compromised and an immediate repair and rehabilitation project has begun to restore the floodgate to full functionality.

Public Works Advisory will be an integral part of the repair project and extensive efforts will be made to ensure this failure does not reoccur in the future.

Financial Implications

N/A

Policy and Legislation

The outcomes from the various studies will be critical in the terms of future amendments to the Council Local Environmental Plan and its Development Control Plan.

Link to Strategic Plan

Community leadership and collaboration

Objective: Wagga Wagga has strong community leadership and a shared vision for the future

Our leaders represent our community

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

NSW Department of Planning and Environment (DPIE) (previously the Office of Environment and Heritage) has been heavily consulted throughout the process of planning and executing these projects. DPIE is the responsible funding body and receives quarterly status update reports.

Attachments

1 ⇩.

FRMAC Minutes - 8 June 2023