Agenda and
Business Paper

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday 21 August 2023

at 6.00pm

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au

wagga.nsw.gov.au

 

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

 

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

 

 

 

 

STATEMENT OF ETHICAL OBLIGATIONS

Councillors are reminded of their Oath or Affirmation of Office made under Section 233A of the Local Government Act 1993 and their obligation under Council’s Code of Conduct to disclose and appropriately manage Conflicts of Interest.

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 21 August 2023

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

ACKNOWLEDGEMENT OF COUNTRY                                                                                   2

REFLECTION                                                                                                                         2

APOLOGIES                                                                                                                          2

Confirmation of Minutes

CM-1           ORDINARY COUNCIL MEETING - 7 AUGUST 2023                                             2

DECLARATIONS OF INTEREST                                                                                            2

Reports from Staff

RP-1            REQUESTS FOR FINANCIAL ASSISTANCE - SECTION 356                               3

RP-2            FINANCIAL PERFORMANCE REPORT AS AT 31 JULY 2023                              16

RP-3            Adoption of Council-related Development Application Conflicts of Interest Management Policy (POL 045) & Processing Development Applications and Planning Proposals lodged by Councillors, staff and their respective relatives Policy (POL 046)                                         44

RP-4            RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                                 59

RP-5            QUESTIONS WITH NOTICE                                                                                126    

                                                                                                                                        

 

 

 

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

 

 

REFLECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 7 AUGUST 2023       

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 7 August 2023 be confirmed as a true and accurate record.

 

 

1⇩.

Minutes - 7 August 2023

128

 

 

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-1

 

Reports from Staff

RP-1               REQUESTS FOR FINANCIAL ASSISTANCE - SECTION 356

Author:          Carolyn Rodney 

 

Summary:

Council has received four (4) fee waiver requests which are detailed for Council’s consideration.

 

 

Recommendation That Council: a       In accordance with Section 356 of the Local Government Act 1993, provide financial assistance to the following organisations: i.     Demonstration Gardens Wagga Wagga $1,020.00 (Request 1) ii.    San Isidore Tennis Club - $765.00 (Request 2) iii.   St Vincent de Paul Society - $1,870.00 (Request 3) iv.   Riverina Conservatorium of Music - $600.00 (Request 4) b       note the proposed budget available for financial assistance requests for the remainder of the 2023/24 financial year

 

Four (4) financial assistance requests are proposed for consideration at this Ordinary Council meeting. Details of the requests are shown below:

1.   Demonstration Gardens Wagga Wagga – Request for fee waiver of Annual Licence and Preparation Fee  – $1,020.00

Narelle Johnson, Secretary of the Demonstration Gardens Wagga Wagga in the attached letter requests:

Dear Council, Mr Thompson and Ms Rodney,

 

We are writing from the not-for-profit (Incorporated) Community Garden, the Demonstration Gardens Wagga Wagga. We would like to apply for a waiver of the document preparation fee and annual licence fee for our Service Level Agreement to license the land our garden sits on. We would like the council to consider extending the waiver of the license fee beyond one year to prevent reapplying every year.

 

The garden first opened its doors around 2002, when an agreement was made between the council and the volunteers to begin a community garden at 53a Shaw Street. The garden makes a significantly valuable contribution to the community of Wagga Wagga and meets several Sustainable Development Goals. Volunteers collectively run the garden, demonstrating sustainable methods of growing plants and producing food that are suitable for Wagga Wagga. Visitors and volunteers can come to the gardens 3 mornings a week and workshops are held at various times throughout the year.

 

The Demonstration Gardens engages many areas of the community - migrant and refugee community members have planted many plants from different cultures, disability groups come and garden (Currently 2 groups from the Leisure Company visit once a week). Food which is produced is shared with volunteers and the public, and we deliver much left over produce to local food banks.

 

The gardens do not have any consistent income and are run entirely by volunteers. We accept small amounts of donations of vegetables or plants from the public, which help us to afford our liability insurance and occasional purchases of equipment. We also apply for community grants, for occasional equipment needs. We have managed to maintain a good balance of this over the 20 years the gardens have run.

 

A yearly fee of $765 and the $255 document preparation fee would be extremely difficult for the Demonstration Gardens to meet - it would make sustainability difficult and financial failure of the gardens a high risk. We would like therefore to respectfully ask the council to waive these fees, in line with the council’s Financial Assistance Policy. We would like the council to consider extending the waiver of the license fee beyond one year to prevent reapplying every year.

 

As per 2.2.3.1 of the policy we are a not-for-profit organisation.

 

The following address the assessment items of 2.2.3.2 Waiving of Hire/Lease Fees of Council Facilities:

 

·   Purpose of the donation

 

We are applying for a waiver of the yearly license fee of $765 and the $255 document preparation fee. We would like the council to consider extending the waiver beyond one year to prevent reapplying every year.

 

·   Alignment with Council’s Community Strategic Plan 2040 - Wagga View and Council’s Delivery Program and Operational Plan

 

Delivery Program and Operational Plan: in line with the principles of the plan, the gardens are a thriving community that has been a part of Wagga Wagga for more than twenty years. The gardens demonstrate innovative and contemporary principles in gardening, food production, permaculture and sustainable living. They provide vital connections for the community and members of the gardens and are a source of wellbeing for those who visit and volunteer. The gardens are inclusive, with accessible spaces for people with disabilities (raised beds, smooth wide pathways), and engagement with many diverse areas of the community, notably disability groups and refugee groups. The gardens meet one of the key priorities of the plan in particular, in Environment, in the aims and practices of the gardens by demonstrating sustainable practice in the Wagga Wagga climate.

 

Community Strategic Plan 2040: the gardens meet the strategic plan for a safe and healthy community, by providing a space for volunteer members and visitors to get exercise, improve wellbeing and access highly nutritious food. In this way the gardens engage deeply in the plan to promote a healthy lifestyle. In demonstrating innovative growing principles that are tailored to the Wagga environment, the gardens also contribute significantly to creating a sustainable environment for future generations.

 

 

·   Previous donations and support provided to the applicant by Council

 

Community @ Work Grant, 2021-22 for the amount of $1,900.

 

·   Amount requested

 

$725 yearly license fee and $255 document preparation fee. We would like the

council to consider extending the waiver of the license fee beyond one year to

prevent reapplying every year.

 

·   Applicants access to alternative sources of funding (including the ability to generate income from the usage of the facility)

 

The gardens do not have any access to any regular funds. One off grants are applied for when equipment is required, and we receive small and variable donations from the community from time to time that allow us to meet financial obligations such as insurance.

 

·   Annual budget allowance

 

The gardens manage small amounts offunds to maintain insurance, registration fees etc - we can provide Council with a budget but this item does not appear to apply to this application for small waiver of fees.

 

·   The requirement for an organisation to provide a copy of its most recent annual report and financial statements and a budget for the event/project when the requested donation is equal to or greater than $2,000.

 

Our request for waiving of fees is not greater than the amount of $2000 per annum

 

·   Organisations that intend to donate event proceeds to a charity are required to disclose the respective charity and basis behind the amount and the amount subsequently donated

 

This is not applicable to our application for support.

 

Thank you for considering our application.

 

Yours faithfully

Narelle Johnson

Secretary (Hon) Demonstration Gardens Wagga Wagga

 

 

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Objective: Our community feel welcome, included and connected”

 

Demonstration Gardens Wagga Wagga have not received any other financial assistance from Council this financial year.

 

 

 

 

2.      San Isidore Tennis Club – Request for fee waiver of Annual Licence Fee– $765.00

Jonathan Andreou, Secretary of the San Isidore Tennis club in the attached letter requests:

To Whom it may concern

 

San Isidore Tennis club are writing to apply for a donation of $765 to cover our 2023 annual licence fee. We are a non for profit organisation and through-out covid we haven't had any fun raising or any active memberships. The current weather has also played a major part in low memberships.

 

We also have a building that needs repair that we are currently going through a DA to get a new one built. At this time we don't have much to offer our members as the courts are also in need of repair. We are seeking a donation based on this.

 

Thanks

San Isidore Tennis club

sanisidoretennis@gmail.com

 

 

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Objective: Our community feel welcome, included and connected”.

 

San Isidore Tennis Club have not received any other financial assistance from Council this financial year.

 

3.      St Vincent de Paul Society – Request for fee waiver of Hire Fee – $1,870.00

Carole Parkinson, Wagga Regional President of the St Vincent de Paul Society Wagga Wagga in the attached letter requests:

Dear Mayor and Councillors

 

It is that time of the year again when we start preparing for our Christmas Hampers. We delivered 300 hampers in 2022 and would not have been able to handle the numbers without the generous contribution Wagga City Council made by allowing us to use of the Rugby League rooms for the month of December. 

We are indebted for this assistance.

 

The current cost of living means we anticipate that we will probably deliver up to 400 hampers this year and once again are asking you to provide the same site for us in December.

 

Thank you for your past help and in anticipation of your assistance again this year.

 

Yours sincerely,

Carole Parkinson

Wagga Regional President, St. Vincent de Paul

 

Councils Booking Officer advises that the Club Room is available for the above period at a charge of $85.00 per day. The overall cost of the request for 22 days is $1,870.00 which is proposed to be funded from the unallocated funds within the general Section 356 budget.

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Objective: Our community feel welcome, included and connected”.

 

St Vincent de Paul Society have not received any other financial assistance from Council this financial year.

 

4.      Riverina Conservatorium of Music

Kylie Dunstan, Publicity Officer & Concert Manager of the Riverina Conservatorium of Music in the attached email requests:

Hello

 

The Riverina Conservatorium of Music is holding an event at the Wagga Wagga Civic Theatre on Saturday Sept 16 2023. The concert will feature the Riverina Youth Orchestra along with the Riverina Concert Band and RCM Student Concert Band.

 

On behalf of the Riverina Conservatorium of Music:

• I would like to apply for a fee waiver of $600 on the hire of Wagga City Council Venue - Wagga Wagga Civic Theatre for September 16 2023.

 

The Riverina Conservatorium of Music is a not-for-profit organisation and is a registered charity. Wagga Wagga City Council's support of the Riverina Conservatorium of Music would be very much appreciated and will help support the RCM in providing live cultural and musical experiences for the community.

 

Thank you for your time and consideration.

 

Kind regards,

Kylie

 

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Objective: Our community feel welcome, included and connected”.

 

Section 356 Budget Summary
2023/24 Budget available for requests received during financial year	$42,060.00
Total of fee waivers approved to date	($3,940.00)
Revised Balance of Section 356 fee waiver financial assistance	$38,120.00
1)   Demonstration Gardens Wagga Wagga	($1,020.00)
2)   San Isidore Tennis Club	($765.00)
3)   St Vincent de Paul Society	($1,870.00)
4)   Riverina Conservatorium of Music	($600.00)
Subtotal Fee Waivers included in this report – proposed to be funded from the Section 356 Budget	($4,255.00)
Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2023/24 Financial Year	$33,865.00

 

Job consolidation number: 13619 Section 356 Donations/waiving of Council fees and charges

POL 078 – Financial Assistance Policy

Community Place and Identity

Objective: Our community feel welcome, included and connected

Activate community spaces to promote connectedness

 

N/A

Cross Directorate consultation has been undertaken as required.

 

 

1⇩.	Demonstration Gardens Wagga Wagga - Section 356 Request
2⇩.	San Isidore Tennis Club - Section 356 Request
3⇩.	St Vincent de Paul Society - Section 356 Request
4⇩.	Riverina Conservatorium of Music - Section 356 Request

 

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-1

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-1

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-1

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-1

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-2

 

RP-2               FINANCIAL PERFORMANCE REPORT AS AT 31 JULY 2023

Author:          Carolyn Rodney 

         

 

Summary:

This report is for Council to consider information presented on the 2023/24 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 31 July 2023.

 

 

Recommendation That Council: a       approve the proposed 2023/24 budget variations for the month ended 31 July 2023 and note the balanced budget position as presented in this report b       approve the proposed budget variations to the 2023/24 Long Term Financial Plan Capital Works Program including new projects and timing adjustments c        note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2021 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above d       note the details of the external investments as of 31 July 2023 in accordance with section 625 of the Local Government Act 1993 e       accept the grant funding offers as presented in this report

 

Wagga Wagga City Council (Council) forecasts a balanced budget position as of 31 July 2023.

 

The balanced budget position excludes the Wagga Wagga Airport estimated deficit result for the financial year – as previously reported to Council, any Airport deficit result will be sanctioned, and funded in the interim by General Purpose Revenue (via the Internal Loans Reserve). The deficit results will be accounted for as a liability in the Airport’s end of financial year statements and paid back to General Purpose Revenue (Internal Loans Reserve) by the Airport in future financial years. 

 

Proposed budget variations including adjustments to the capital works program are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of July when compared to budget ($385,220 up on the revised monthly budget). This is mainly due to better than budgeted returns on Council’s investment portfolio as a result of the ongoing movement in the interest rate environment, as well as a higher than anticipated investment portfolio balance.

 

 

 

Key Performance Indicators

 

 

 

OPERATING INCOME

Total operating income is 8% of approved budget and is on track for the month of July 2023. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 60% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 16% of approved budget, which is tracking over budget at this stage of the financial year, this is due to the payment of annual one-off expenses such as rates and insurance during the month of July, as well as the finalisation of the operating carryover budgets from 2022/23 that are still to be included.

 

CAPITAL INCOME

Total capital income is 4% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions in relation to expenditure incurred on the projects.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 23% of approved budget including pending projects. This relates to capital project carryover budgets not being finalised and reflected in these budgeted amounts, as well as some purchase orders being raised for the full contract amount for multi-year projects.  Excluding commitments, the total expenditure is 1% when compared to the approved budget.

 

WAGGA WAGGA CITY COUNCIL STATEMENT OF FINANCIAL PERFORMANCE 1 JULY 2023 TO 31 JULY 2023
CONSOLIDATED STATEMENT
	ORIGINAL BUDGET 2023/24	BUDGET ADJ 2023/24	APPROVED BUDGET 2023/24	YTD ACTUAL   EXCL COMMT'S 2023/24	COMMT'S 2023/24	YTD ACTUAL + COMMT'S 2023/24	YTD % OF BUD
Revenue
Rates & Annual Charges	(79,700,947)	0	(79,700,947)	(6,501,297)	0	(6,501,297)	8%
User Charges & Fees	(32,607,964)	(1,320)	(32,609,284)	(1,876,814)	0	(1,876,814)	6%
Other Revenues	(3,040,358)	0	(3,040,358)	(739,630)	0	(739,630)	24%
Grants & Contributions provided for Operating Purposes	(13,891,687)	(101,586)	(13,993,273)	(64,270)	0	(64,270)	0%
Grants & Contributions provided for Capital Purposes	(43,630,578)	(1,237,291)	(44,867,869)	(2,037,077)	0	(2,037,077)	5%
Interest & Investment Revenue	(4,873,916)	0	(4,873,916)	(761,448)	0	(761,448)	16%
Other Income	(1,564,445)	0	(1,564,445)	(266,355)	0	(266,355)	17%
Total Revenue	(179,309,895)	(1,340,197)	(180,650,092)	(12,246,891)	0	(12,246,891)	7%
Expenses
Employee Benefits & On-Costs	56,172,711	0	56,172,711	5,490,162	0	5,490,162	10%
Borrowing Costs	3,363,314	0	3,363,314	28,480	0	28,480	1%
Materials & Services	41,316,274	305,605	41,621,878	4,300,773	10,380,283	14,681,056	35%
Depreciation & Amortisation	44,291,577	0	44,291,577	3,690,965	0	3,690,965	8%
Other Expenses	1,954,429	(72,116)	1,882,313	131,756	0	131,756	7%
Total Expenses	147,098,304	233,489	147,331,792	13,642,136	10,380,283	24,022,419	16%
Net Operating (Profit)/Loss	(32,211,591)	(1,106,709)	(33,318,299)	1,395,244	10,380,283	11,775,528
Net Operating Result Before Capital (Profit)/Loss	11,418,987	130,583	11,549,570	3,432,321	10,380,283	13,812,605
Cap/Reserve Movements
Capital Expenditure - One Off Confirmed	33,539,246	1,264,291	34,803,537	(114,035)	17,140,683	17,026,648	49%
Capital Expenditure - Recurrent	21,649,500	(212,000)	21,437,500	256,345	5,398,350	5,654,696	26%
Capital Expenditure - Pending Projects	38,732,266	0	38,732,266	0	0	0	0%
Loan Repayments	7,523,436	0	7,523,436	543,620	0	543,620	7%
New Loan Borrowings	(10,609,635)	0	(10,609,635)	0	0	0	0%
Sale of Assets	(1,490,575)	0	(1,490,575)	(43,679)	0	(43,679)	3%
Net Movements Reserves	(12,841,071)	54,418	(12,786,653)	0	0	0	0%
Total Cap/Res Movements	76,503,167	1,106,709	77,609,876	642,251	22,539,033	23,181,284
Net Result after Depreciation	44,291,577	0	44,291,577	2,037,495	32,919,316	34,956,812
Add back Depreciation Expense	44,291,577	0	44,291,577	3,690,965	0	3,690,965	8%
Cash Budget (Surplus)/Deficit	0	0	0	(1,653,469)	32,919,316	31,265,847

 

 

 

 

 

 

 

 

 

2023/24 Revised Budget Result – (Surplus) / Deficit	$’000s
Original 2023/24 Budget Result as adopted by Council Total Budget Variations approved to date Budget Variations for July 2023	$0K $0K $0K
Proposed Revised Budget result for 31 July 2023 - (Surplus) / Deficit	$0K

 

The proposed Operating and Capital Budget Variations for 31 July 2023 which affect the current 2023/24 financial year are listed below.

 

 

The following 2023/24 project has been reviewed and transferred from the Pending category to the Delivery Program for completion in this financial year. There has been no change to the total budget for this project.

 

Job No.	Project Title	2023/24 Current Pending	2023/24 Proposed Pending	2023/24 Proposed Confirmed
19566	Civic Theatre Replacement of Overhead Stage Lights	$70,000	$0	$70,000

 

Rural Fire Service (RFS) Future Year Projects

 

Job Con	Project Title	2024/25	2025/26	2026/27	2027/28	2028/29	2029/30	2030/31	2031/32
22491	Humula RFS Station - Capital Works	$50,000	$600,000
22492	Aviation RFS Station - 2nd Storey		$100,000	$900,000
22493	Lake Albert RFS Station - Capital Works			$100,000	$1,500,000
22494	Forest Hill RFS Station - Capital Works				$100,000	$1,100,000
22495	Oura RFS Station - Capital Works					$50,000	$850,000
22496	Uranquinty RFS Station - Capital Works						$50,000	$750,000
22497	Galore RFS Station - Solar Upgrade								$40,000

 

 

 

2023/24 Capital Works Summary

 

Capital Works	Approved Budget	Proposed Movement	Proposed Budget
One-off	$34,803,537	$2,423,700	$37,227,237
Recurrent	$21,437,499	$982,889	$22,420,388
Pending	$38,732,266	($70,000)	$38,662,266
Total Capital Works	$94,973,302	$3,336,589	$98,309,891

 

Please note that the above table excludes the capital project budgets that are in the process of being carried over from 2022/23 to the 2023/24 financial year.  These will be finalised for the next monthly report, which will be presented to the 18 September 2023 Council meeting.

 

 

Current Restrictions

 

Due to finalisation of the 2022/23 financial year figures, reserve balances have not been included in this report.

 

Investment Summary as at 31 July 2023

In accordance with Regulation 212 of the Local Government (General) Regulation 2021, details of Wagga Wagga City Council’s external investments are outlined below.

Institution	Rating	Closing Balance Invested 30/06/2023 $	Closing Balance Invested 31/07/2023 $	July EOM Current Yield %	July EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
At Call Accounts
NAB	AA-	256,482	417,108	4.10%	0.19%	N/A	N/A	N/A
CBA	AA-	4,757,125	5,023,605	4.10%	2.29%	N/A	N/A	N/A
CBA	AA-	27,296,804	24,356,229	4.15%	11.13%	N/A	N/A	N/A
Macquarie Bank	A+	9,320,129	9,351,340	3.90%	4.27%	N/A	N/A	N/A
Total At Call Accounts		41,630,541	39,148,282	4.08%	17.88%
Short Term Deposits
AMP	BBB	1,000,000	1,000,000	4.70%	0.46%	15/11/2022	15/11/2023	12
AMP	BBB	2,000,000	2,000,000	4.55%	0.91%	30/11/2022	30/11/2023	12
CBA	AA-	1,000,000	1,000,000	4.69%	0.46%	30/01/2023	30/01/2024	12
Australian Military Bank	BBB+	1,000,000	1,000,000	5.06%	0.46%	24/05/2023	24/05/2024	12
Australian Unity	BBB+	1,000,000	1,000,000	5.44%	0.46%	8/06/2023	11/06/2024	12
ING Bank	A	2,000,000	2,000,000	5.62%	0.91%	26/06/2023	26/06/2024	12
ING Bank	A	2,000,000	2,000,000	5.65%	0.91%	30/06/2023	28/06/2024	12
Heritage and People's Choice	BBB+	0	1,000,000	5.80%	0.46%	10/07/2023	10/07/2024	12
Total Short Term Deposits		10,000,000	11,000,000	5.21%	5.03%
Medium Term Deposits
BOQ	BBB+	2,000,000	2,000,000	1.20%	0.91%	4/01/2022	4/01/2024	24
BOQ	BBB+	1,000,000	1,000,000	3.78%	0.46%	1/06/2022	3/06/2024	24
Westpac	AA-	2,000,000	2,000,000	1.32%	0.91%	28/06/2021	29/06/2026	60
Westpac	AA-	2,000,000	2,000,000	1.80%	0.91%	15/11/2021	17/11/2025	48
BoQ	BBB+	1,000,000	0	0.00%	0.00%	8/07/2019	10/07/2023	48
ICBC	A	2,000,000	2,000,000	2.03%	0.91%	6/11/2019	6/11/2024	60
ICBC	A	2,000,000	2,000,000	1.83%	0.91%	28/11/2019	28/11/2024	60
Judo Bank	BBB-	1,000,000	1,000,000	1.30%	0.46%	3/12/2021	4/12/2023	24
ICBC	A	1,000,000	1,000,000	1.75%	0.46%	6/01/2020	8/01/2024	48
BOQ	BBB+	1,000,000	1,000,000	2.00%	0.46%	28/02/2020	28/02/2025	60
Police Credit Union	NR	1,000,000	1,000,000	2.20%	0.46%	1/04/2020	1/04/2025	60
ICBC	A	1,000,000	1,000,000	1.85%	0.46%	29/05/2020	29/05/2025	60
ICBC	A	1,000,000	1,000,000	1.86%	0.46%	1/06/2020	2/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	0.91%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	0.91%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.60%	0.91%	29/06/2020	28/06/2024	48
ICBC	A	3,000,000	3,000,000	5.07%	1.37%	30/06/2022	30/06/2027	60
ICBC	A	2,000,000	2,000,000	1.42%	0.91%	7/07/2020	8/07/2024	48
ICBC	A	2,000,000	2,000,000	1.50%	0.91%	17/08/2020	18/08/2025	60
BoQ	BBB+	1,000,000	1,000,000	1.25%	0.46%	7/09/2020	8/09/2025	60
BoQ	BBB+	2,000,000	2,000,000	1.25%	0.91%	14/09/2020	15/09/2025	60
NAB	AA-	1,000,000	1,000,000	0.60%	0.46%	14/09/2021	14/09/2023	24
AMP	BBB	1,000,000	1,000,000	3.30%	0.46%	25/05/2022	27/11/2023	18
ICBC	A	1,000,000	1,000,000	1.20%	0.46%	7/12/2020	8/12/2025	60
NAB	AA-	2,000,000	2,000,000	0.95%	0.91%	29/01/2021	29/01/2026	60
NAB	AA-	1,000,000	1,000,000	1.08%	0.46%	22/02/2021	20/02/2026	60
NAB	AA-	2,000,000	2,000,000	1.25%	0.91%	3/03/2021	2/03/2026	60
NAB	AA-	2,000,000	2,000,000	1.40%	0.91%	21/06/2021	19/06/2026	60
Westpac	AA-	2,000,000	2,000,000	1.32%	0.91%	25/06/2021	25/06/2026	60
ICBC	A	1,000,000	1,000,000	1.32%	0.46%	25/08/2021	25/08/2026	60
NAB	AA-	2,000,000	2,000,000	0.65%	0.91%	31/08/2021	31/08/2023	24
AMP	BBB	2,000,000	2,000,000	1.00%	0.91%	18/10/2021	17/10/2024	36
Westpac	AA-	2,000,000	2,000,000	1.56%	0.91%	30/11/2021	29/11/2024	36
Westpac	AA-	2,000,000	2,000,000	2.00%	0.91%	8/02/2022	10/02/2025	36
P&N Bank	BBB	2,000,000	2,000,000	2.40%	0.91%	9/03/2022	10/03/2025	36
P&N Bank	BBB	2,000,000	2,000,000	2.00%	0.91%	10/03/2022	11/03/2024	24
MyState	BBB	2,000,000	2,000,000	2.20%	0.91%	2/03/2022	3/03/2025	36
CBA	AA-	2,000,000	2,000,000	3.28%	0.91%	26/04/2022	26/04/2024	24
CBA	AA-	2,000,000	2,000,000	3.78%	0.91%	4/05/2022	6/05/2024	24
CBA	AA-	2,000,000	2,000,000	3.99%	0.91%	4/05/2022	5/05/2025	36
ING Bank	A	1,000,000	1,000,000	3.76%	0.46%	23/05/2022	23/05/2024	24
ICBC	A	2,000,000	2,000,000	3.95%	0.91%	6/06/2022	6/06/2024	24
Australian Unity	BBB+	2,000,000	2,000,000	4.15%	0.91%	8/06/2022	11/06/2024	24
Suncorp	A+	2,000,000	2,000,000	4.40%	0.91%	22/06/2022	14/12/2023	18
MyState	BBB	2,000,000	2,000,000	4.45%	0.91%	29/06/2022	28/06/2024	24
BoQ	BBB+	1,000,000	1,000,000	4.50%	0.46%	7/07/2022	7/07/2025	36
CBA	AA-	1,000,000	1,000,000	4.25%	0.46%	12/08/2022	12/08/2025	36
P&N Bank	BBB	3,000,000	3,000,000	4.55%	1.37%	29/08/2022	29/08/2025	36
Australian Military Bank	BBB+	2,000,000	2,000,000	4.55%	0.91%	2/09/2022	2/09/2025	36
P&N Bank	BBB	1,000,000	1,000,000	4.40%	0.46%	9/09/2022	9/09/2025	36
BoQ	BBB+	1,000,000	1,000,000	4.70%	0.46%	4/10/2022	4/10/2024	24
AMP	BBB	2,000,000	2,000,000	4.95%	0.91%	21/10/2022	21/10/2024	24
ICBC	A	2,000,000	2,000,000	5.20%	0.91%	21/10/2022	21/10/2025	36
AMP	BBB	1,000,000	1,000,000	4.75%	0.46%	15/11/2022	14/11/2024	24
AMP	BBB	1,000,000	1,000,000	4.80%	0.46%	21/11/2022	20/11/2025	36
P&N Bank	BBB	2,000,000	2,000,000	4.75%	0.91%	16/12/2022	16/12/2024	24
Police Credit Union	NR	2,000,000	2,000,000	5.04%	0.91%	15/02/2023	17/02/2025	24
Police Credit Union	NR	2,000,000	2,000,000	4.94%	0.91%	14/03/2023	14/03/2025	24
P&N Bank	BBB	2,000,000	2,000,000	5.00%	0.91%	14/03/2023	15/03/2027	48
Hume Bank	BBB+	2,000,000	2,000,000	4.75%	0.91%	31/03/2023	31/03/2025	24
Auswide	BBB	2,000,000	2,000,000	4.95%	0.91%	13/04/2023	13/04/2026	36
P&N Bank	BBB	2,000,000	2,000,000	5.20%	0.91%	20/04/2023	20/04/2027	48
P&N Bank	BBB	1,000,000	1,000,000	5.20%	0.46%	26/05/2023	26/05/2026	36
Total Medium Term Deposits		106,000,000	105,000,000	2.97%	47.97%
Floating Rate Notes - Senior Debt
Westpac	AA-	2,523,665	2,534,993	BBSW + 88	1.16%	16/05/2019	16/08/2024	63
Suncorp	A+	1,259,880	1,251,913	BBSW + 78	0.57%	30/07/2019	30/07/2024	60
ANZ	AA-	2,013,065	2,022,186	BBSW + 77	0.92%	29/08/2019	29/08/2024	60
HSBC	AA-	2,505,397	2,518,872	BBSW + 83	1.15%	27/09/2019	27/09/2024	60
ANZ	AA-	1,517,898	1,507,886	BBSW + 76	0.69%	16/01/2020	16/01/2025	60
NAB	AA-	2,023,075	2,010,126	BBSW + 77	0.92%	21/01/2020	21/01/2025	60
Newcastle Permanent	BBB	1,106,099	1,112,178	BBSW + 112	0.51%	4/02/2020	4/02/2025	60
Macquarie Bank	A+	2,013,773	2,023,880	BBSW + 84	0.92%	12/02/2020	12/02/2025	60
BOQ Covered	AAA	555,582	558,309	BBSW + 107	0.26%	14/05/2020	14/05/2025	60
UBS	A+	1,505,431	1,496,851	BBSW + 87	0.68%	30/07/2020	30/07/2025	60
Bank of China Australia	A	1,509,762	1,500,551	BBSW + 78	0.69%	27/10/2020	27/10/2023	36
CBA	AA-	2,009,964	1,999,368	BBSW + 70	0.91%	14/01/2022	14/01/2027	60
Rabobank	A+	2,002,368	1,991,101	BBSW + 73	0.91%	27/01/2022	27/01/2027	60
Newcastle Permanent	BBB	985,641	992,322	BBSW + 100	0.45%	10/02/2022	10/02/2027	60
NAB	AA-	2,400,151	2,413,353	BBSW + 72	1.10%	25/02/2022	25/02/2027	60
Bendigo-Adelaide	BBB+	1,653,108	1,662,542	BBSW + 98	0.76%	17/03/2022	17/03/2025	36
ANZ	AA-	2,020,509	2,030,821	BBSW + 97	0.93%	12/05/2022	12/05/2027	60
NAB	AA-	1,714,884	1,722,693	BBSW + 90	0.79%	30/05/2022	30/05/2025	36
Suncorp	A+	905,502	910,963	BBSW + 93	0.42%	22/08/2022	22/08/2025	36
ANZ	AA-	2,551,123	2,563,191	BBSW + 120	1.17%	4/11/2022	4/11/2027	60
NAB	AA-	2,541,521	2,555,663	BBSW + 120	1.17%	25/11/2022	25/11/2027	60
Suncorp	A+	1,110,150	1,117,413	BBSW + 125	0.51%	14/12/2022	14/12/2027	60
CBA	AA-	2,040,216	2,027,975	BBSW + 115	0.93%	13/01/2023	13/01/2028	60
Bank Australia	BBB	1,920,749	1,929,188	BBSW + 155	0.88%	22/02/2023	22/02/2027	48
Bendigo-Adelaide Covered	AAA	1,002,828	1,009,521	BBSW + 115	0.46%	16/06/2023	16/06/2028	60
Total Floating Rate Notes - Senior Debt		43,392,345	43,463,861		19.86%
Fixed Rate Bonds
ING Covered	AAA	664,945	672,392	1.10%	0.31%	19/08/2021	19/08/2026	60
Northern Territory Treasury	AA-	3,000,000	3,000,000	1.00%	1.37%	24/08/2021	16/12/2024	40
Northern Territory Treasury	AA-	3,000,000	3,000,000	1.50%	1.37%	24/08/2021	15/12/2026	64
BoQ	BBB+	1,704,066	1,719,131	2.10%	0.79%	27/10/2021	27/10/2026	60
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.50%	0.91%	6/08/2021	15/12/2026	64
Northern Territory Treasury	AA-	1,000,000	1,000,000	1.50%	0.46%	14/07/2021	15/12/2026	65
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.30%	0.91%	29/04/2021	15/06/2026	61
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.00%	0.91%	30/11/2020	15/12/2025	60
Northern Territory Treasury	AA-	1,000,000	1,000,000	1.00%	0.46%	20/11/2020	15/12/2025	61
Northern Territory Treasury	AA-	2,000,000	2,000,000	1.00%	0.91%	21/10/2020	15/12/2025	62
Total Fixed Rate Bonds		18,369,011	18,391,523	1.30%	8.40%
Managed Funds
NSW Tcorp	NR	1,866,822	1,899,734	1.76%	0.87%	17/03/2014	1/07/2028	171
Total Managed Funds		1,866,822	1,899,734	1.76%	0.87%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		221,258,719	218,903,401		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		2,457,473	2,452,958
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		218,801,246	216,450,443

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 53% of the portfolio across a broad range of counterparties. Cash equates to 18%, with Floating Rate Notes (FRNs) around 20%, fixed rate bonds around 8% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance decreased over the past month, down from $218.80M to $216.45M. This is reflective of a number of contract payments for 2022/23 capital works being made during July 2023.

 

 

Monthly Investment Movements

 

Redemptions/Sales – Council redeemed the following investment security during July 2023:

 

 

New Investments – Council purchased the following investment security during July 2023:

 

 

Rollovers – Council did not rollover any investment securities during July 2023.

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $748,052, which compares favourably with the budget for the period of $362,832 - outperforming budget for the month by $385,220.

 

Council’s outperformance to budget for July is mainly due to better than budgeted returns on Councils investment portfolio as well as a higher than anticipated investment portfolio balance. This is a result of the ongoing movements in the cash rate made by the Reserve Bank of Australia, with the latest increase in early June 2023 bringing the cash rate to 4.10% from a record low of 0.10% in April 2022.

 

Council’s Floating Rate Note portfolio experience a positive movement during the month of July, with the principal value of this portfolio increasing by $47,132 (or +0.11%).

 

Council experienced a positive return on its NSW T-Corp Managed Fund for the month of July, with the fund returning +1.76% (or $32,912) as international (+3.27%) and domestic (+2.88%) shares continued to rally.

 

 

In comparison to the AusBond Bank Bill Index* of 4.48% (annualised), Council’s investment portfolio returned 3.72% (annualised) for the month of July. This underperformance against the benchmark for the month is mainly due to lower returns on fixed deposits and bonds due to a proportion of these being locked in prior to the unexpected RBA rate hikes. Cash and At‑Call accounts returned 4.10% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Council’s investment portfolio has returned 3.02%, marginally underperforming the AusBond Bank Bill index by 0.13%. Councils investment portfolio has continued to outperform the AusBond Bank Bill Index* over the longer-term time period, returning 1.99% per annum over the past 3 years – outperforming the benchmark by 0.86% over this time.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

Report by Responsible Accounting Officer

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2021

Section 212 - Reports on council investments

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

All relevant areas within Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

 

1⇩.

Capital Works Program 2023/24 to 2032/33

 

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-2

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-3

 

RP-3               Adoption of Council-related Development Application Conflicts of Interest Management Policy (POL 045) & Processing Development Applications and Planning Proposals lodged by Councillors, staff and their respective relatives Policy (POL 046)

Author:                        Paul O'Brien 

General Manager:    Peter Thompson

         

 

Summary:

Requirements have been introduced into the Environmental Planning and Assessment Regulation 2021 to address conflicts of interest in council related development which have necessitated the development of a new policy, “Council-related Development Application – Conflicts of Interest Management Policy” (POL 045). The creation of this draft policy has necessitated amendments to the “Processing Development Applications and Planning Proposals lodged by Councillors, staff and their respective relatives Policy” (POL 046).   Further amendments are proposed to existing policy POL 046 so as to include Planning Proposals into the policy. The endorsement of Council and subsequent public exhibition of these draft policies has been undertaken, with no submissions received.   The draft policies are required to be endorsed by Council.

 

 

Recommendation That Council: a       note that no submissions were received from the public exhibition b       adopt the Development Application Conflicts of Interest Management Policy (POL 045) & Processing Development Applications and Planning Proposals lodged by Councillors, staff and their respective relatives Policy (POL 046)

 

At its ordinary meeting on 5 June 2023 Council resolved to:

That Council:

a       endorse the following draft policies be placed on public exhibition for a period of 28 days from 9 June 2023 to 7 July 2023 and invite public submissions until 21 July 2023 on the draft policies:

i        Council-related Development Application – Council-related Development Application Conflicts of Interest Management Policy (POL 045)

ii       Processing Development Applications and Planning Proposals lodged by Councillors, staff and their respective relatives Policy (POL 046)

b       receive a further report following the public exhibition and submission period:

i.    addressing any submissions made with respect to the abovementioned policies; and

ii.   proposing adoption of the abovementioned policies unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period.

To allow the opportunity for community feedback on the draft Policies, the draft policies were placed on public exhibition for a period of 28 days from 9 June 2023 to 7 July 2023 with public submissions invited until 21 July 2023 on the draft Policies.

 

No submissions were received as a result of the public exhibition.

 

It is recommended that council fulfill its obligations under the Environmental Planning and Assessment Regulation 2021 to address conflicts of interest in council related development through adoption of the Development Application Conflicts of Interest Management Policy (POL 045) and the amended Processing Development Applications and Planning Proposals lodged by Councillors, staff and their respective relatives Policy (POL 046)

 

N/A

Environmental Planning and Assessment Act 1979

Local Government Act 1993

 

Community leadership and collaboration

Objective: Wagga Wagga City Council leads through engaged civic governance and is recognised and distinguished by its ethical decision-making, efficient management, innovation and quality customer service

Ensure transparency and accountability

 

Council policies are essential to ensure transparent legal, fair and consistent decision making across the Council. They support Council in achieving its corporate objectives and provide a critical guide for staff, Councillors and other stakeholders. In the absence of effective policies there is a greater risk of inconsistency, confusion and inefficiency and can lead to non-compliance with the requirements of legislation and regulations.

 

To date, the draft policies have been reviewed internally by staff, Council’s Executive Team and Councillors at a workshop held 29 May 2023.

 

To allow community feedback on the draft Policies, the draft policies were placed on public exhibition for a period of 28 days from 9 June 2023 to 7 July 2023 with public submissions invited until 21 July 2023 on the draft Policies.

 

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Connect.Wagga

Email newsletter

Social media

Website

Inform

x

x

x

Consult

x

x

x

Involve

x

x

x

Collaborate

x

x

Other methods (please list specific details below)
N/A

 

 

 

1⇩.	Council-related Development Application Conflicts of Interest Management Policy
2⇩.	Processing Development Applications and Planning Proposals lodged by Councillors, staff and their respective relatives Policy

 

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-3

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-3

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-4

 

RP-4               RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS

Author:          Ingrid Hensley 

Executive:    Scott Gray

         

 

Summary:

This report provides Councillors with an update on the status of all resolutions of Council including Notices of Motion.

 

 

Recommendation That Council receive and note the following registers: a       Active Resolutions as at 16 August 2023 b       Active Notice of Motions as at 16 August 2023 c        Resolutions including Notice of Motions completed from 21 June 2023 to 16 August 2023

 

The attached registers, outline details of each resolution with the following analysis provided as a snapshot as at 16 August 2023.

·    95 active resolutions

·    11 active Notices of Motions

·    33 resolutions including Notice of Motions have been completed from 21 June 2023 to 16 August 2023

 

N/A

Council’s Code of Meeting Practice

 

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

N/A

N/A

 

 

 

1⇩.	Active Notice of Motions - August 2023
2⇩.	Active Resolutions - August 2023
3⇩.	Completed Resolutions - August 2023

 

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-4

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-4

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-4

 

Report submitted to the Ordinary Meeting of Council on Monday 21 August 2023

RP-5

 

RP-5               QUESTIONS WITH NOTICE

Author:          Scott Gray 

         

 

Summary:

This report is to list questions with notice raised by Councillors in accordance with Council’s Code of Meeting Practice.

 

 

Recommendation That Council receive and note the report.

 

The following questions with notice were received prior to the meeting, in accordance with the Code of Meeting Practice.

 

Councillor M Henderson requested information in relation to increasing the weight limit of 4.5 tonne along Dunn’s Road.

The existing 4.5T limit is consistent with our current “Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040”, which states at page 6, “Heavy vehicles and high traffic movements should be separated from our local streets”.   The residential development build up particularly at the Holbrook Road end of Dunn’s Road presents an environment, where safety should be the governing factor. Community sentiment has expressed the same.

 

Councillor T Koschel asked if the faulty workmanship and damage to the road on Bourke and Urana Street is covered by the Contractor and included within the Contract of works.

The contractor has confirmed that they will cover the costs for pot-hole patching of the pavement until the pavement is re-worked by them.

 

N/A

Code of Meeting Practice

 

Community leadership and collaboration

Objective: Our community is informed and actively engaged in decision making and problem-solving to shape the future of Wagga Wagga

Ensure our community feels heard and understood

 

 

N/A

N/A