Agenda and
Business Paper

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday 7 July 2025

at 6:00 PM

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au

wagga.nsw.gov.au

NOTICE OF MEETING

 

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

 

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

 

 

WAGGA WAGGA CITY COUNCILLORS

STATEMENT OF ETHICAL OBLIGATIONS

Councillors are reminded of their Oath or Affirmation of Office made under Section 233A of the Local Government Act 1993 and their obligation under Council’s Code of Conduct to disclose and appropriately manage Conflicts of Interest.

QUORUM

The quorum for a meeting of the Council, is a majority of the Councillors of the Council, who hold office for the time being, who are eligible to vote at the meeting.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 7 July 2025

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                                 PAGE

ACKNOWLEDGEMENT OF COUNTRY                                                                                   2

REFLECTION                                                                                                                         2

APOLOGIES                                                                                                                          2

Confirmation of Minutes

CM-1           CONFIRMATION OF MINUTES ORDINARY COUNCIL MEETING - 23 JUNE 2025                                                                                                                            2

DECLARATIONS OF INTEREST                                                                                            2

Reports from Staff

RP-1            DA25/0095 - Demolition of existing structures, tree removal and construction of Co-living housing comprising of four storeys with 50 co-living rooms, communal space, car parking and vehicle movement areas - 322 and 324 Edward Street, Wagga Wagga (Lots 3 & 4 DP12441)                                                                                                                     3

RP-2            WAGGA WAGGA AIRPORT PROPOSED PRECINCT MASTER PLAN AND TERMINAL DETAILED CONCEPT AND SCHEMATIC DESIGNS                                            11

RP-3            RESPONSE TO NOTICE OF MOTION - HOUSING OPPORTUNITIES                   14

RP-4            PROPOSED EVENT CAMPING DEVELOPMENT APPLICATION                         28

RP-5            Southern Sports Academy Annual Contribution                              35

RP-6            DONATION FROM THE WAGGA WAGGA TENNIS ASSOCIATION                     38

RP-7            MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP 2025/26 ROUND 1             40

RP-8            REQUESTS FOR FINANCIAL ASSISTANCE - SECTION 356                               49

RP-9            COUNCILLOR EXPENSES AND FACILITIES POLICY - POL 025                         57

RP-10          CODE OF CONDUCT AND CODE OF MEETING PRACTICE                                78

RP-11          2025 LGNSW Water Management Conference                                        82

RP-12          2025 LOCAL GOVERNMENT NSW ANNUAL CONFERENCE - ELECTION OF DELEGATES AND MOTIONS                                                                              84

RP-13          QUESTIONS WITH NOTICE                                                                                88    

                                                                                                                                        

 

 

 

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

 

 

REFLECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              CONFIRMATION OF MINUTES ORDINARY COUNCIL MEETING - 23 JUNE 2025       

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 23 June 2025 be confirmed as a true and accurate record.

 

1⇩.

Minutes Ordinary Council Meeting 23 June 2025

90

 

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-1

 

Reports from Staff

RP-1               DA25/0095 - Demolition of existing structures, tree removal and construction of Co-living housing comprising of four storeys with 50 co-living rooms, communal space, car parking and vehicle movement areas - 322 and 324 Edward Street, Wagga Wagga (Lots 3 & 4 DP12441)

Author:                        Emma Molloy 

General Manager:    Peter Thompson

         

 

Summary:

The report is for a development application and is presented to Council for determination. Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) specifies where an application receives 10 or more submissions in the form of objections, then the application shall be determined by the Council.   Nine submissions and one petition were received raising objection to the application. Details of submissions are contained within the attached Section 4.15 Assessment Report.   A full assessment of the development application is provided within a Section 4.15 report as an attachment to this report.

 

 

That Council approve DA25/0095 for Demolition of existing structures, tree removal and construction of Co-living housing comprising of four storeys with 50 co-living rooms, communal space, car parking and vehicle movement areas at 322 and 324 Edward Street, Wagga Wagga (Lots 3 & 4 DP12441) subject to the conditions outlined in the Section 4.15 Assessment Report.

 

 

Applicant	The Trustee For Saclan Trust Brett Henson
Owner	Saclan Holdings Pty Ltd Directors - Brett and Camille Henson
Development Cost	$8,690,000.00
Development Description	Demolition of existing structures, tree removal and construction of Co-living housing comprising of four storeys with 50 co-living rooms, communal space, car parking and vehicle movement areas.

 

 

Site Location

 

The subject site is legally known as Lots 3 & 4 DP12441 located at 322 and 324 Edward Street, Wagga Wagga. The subject site is located on the southern side of Edward Street on the corner of Emblen and Edward Streets. The site is regular in shape and comprises of 1403.6m² in area. The site currently contains two existing dwellings with outbuildings in the rear of the site. The site is within the Health and Knowledge Precinct and is zoned R3 Medium Residential.

 

The surrounding locality is a mix of various uses that are divided by Edward Street. To the north of the subject site the land contains various businesses, motels and health services facilities including Calvary Riverina Hospital Surgicentre and the Wagga Wagga Specialist Medical Centre. To the south of subject site is an established residential area with predominantly single storey dwellings.

The subject site is also located within the Health and Knowledge Precinct, “the precinct” is subject to a master plan that aims to guide development surrounding both the Wagga Wagga Base Hospital and Calvary Hospital. The master plan separates “the precinct” into 4 sub-precincts. The subject site is located within sub-precinct C which includes the following elements:

 

·    Create a boulevard gateway experience into the precinct from the west along Edward Street/Sturt Highway with new development framing the street including:

o Medium density apartment developments;

o Medium density motel and hotel accommodation;

o Bars, cafes and restaurants integrated into the ground floor areas of new development particularly close to the Docker Street Central Activity Hub.

 

The master plan contains a plan of each sub-precinct which, for the subject site, indicates an active frontage with retail/commercial uses. At this point in time the master plan does not include an implementation strategy and has not been progressed. Therefore, the plan has no weight in terms of assessment however it should be acknowledged that this area will be intensified over time once an implementation strategy has been adopted.

 

Assessment

The proposed development seeks consent for demolition of the existing dwellings and outbuildings and construction of a Co-living housing development. The proposed development comprises of:

·    Demolition of the two existing dwellings and associated structures.

·    Removal of 20 trees.

·    Construction of a four-storey building containing 50 co-living rooms. A breakdown of each level is as follows:

 

Level 1	·     6 co-living rooms ·     Communal areas: § Living § Kitchen § Alfresco § Entry Lobby ·     Waste Room ·     Bulk Storage Room ·     Plant Room ·     Two lifts ·     WC
Level 2	·     18 co-living rooms ·     Two communal kitchen/living areas
Level 3	·     15 co-living rooms ·     2 accessible co-living rooms ·     Two communal kitchen/living areas
Level 4	·     7 co-living rooms ·     2 accessible co-living rooms

 

·    The provision of 25 off-street vehicle parks located at the rear of the site.

·    Nine 9 bicycle spaces along the eastern boundary.

·    Associated landscaping.

·    Construction of an ingress and egress from Emblen Street.  

Site Plan

 

Edward Street Frontage (Northern elevation)

 

Rear of the site (southern elevation) 

 

Eastern elevation

 

Emblen Street frontage (Western elevation)

 

·    The development is a new form of housing within Wagga Wagga. The aim of co-living housing is to provide affordable, community-oriented living spaces, typically for young professionals and key workers, while encouraging a sense of connection and belonging. This is achieved through a combination of private rooms and shared communal spaces.

·    Co-living housing is managed by a manager that will be responsible for implementing the plan of management (please refer to attachments) and must provide a primary place of residence for all occupants. It should be noted that co-living housing cannot be used for short-term tourist and visitor accommodation.

·    The proposed development is permissible within the R3 zone and is assessed in accordance with the State Environmental Planning Policy (Housing) 2021 Part 3 Co-living Housing.

·    The development complies with development standards including (but not limited to) the required communal space, carparking, number of occupants per room and facilities for occupants. Council cannot impose more onerous standards than what is required under the state policy. 

·    The development does include a noncompliance with regard to minimum building separation distances however this clause requires consideration rather than strict compliance. The noncompliance has been assessed and is considered acceptable as the area is identified for transition especially in regard to the zoning of the site where it is noted in the policy that building separation may not be achieved until the area completes its transition.

·    The development application was publicly notified in two periods: 12–26 March 2025 and 10 April–1 May 2025. The initial notification followed DCP requirements but was repeated after an error in notifying strata unit occupiers was identified. The second notification period included a wider area, with 170 letters sent and additional signage installed. In total, nine submissions and one petition were received. Please refer to the attached section 4.15 report for details on notification, advertising and response to submissions.

·    The submissions raised concerns in regard to traffic and safety, environmental impact, amenity and character, increased pressure on existing infrastructure, construction impacts, lack of communication, property values, privacy and, overlooking and overshadowing. Please refer to the attached section 4.15 report for further information.

·    The proposed development includes the removal of 20 trees to facilitate the proposed development however this includes trees that do not require approval for their removal including ‘Undesirable Plant Species’, fruit trees or trees under 8 metres in height. The number of trees that do require approval for their removal is 3 which were considered acceptable as two trees are in poor condition and offer low amenity value. The remaining tree is considered acceptable on balance with the benefits of the proposal, which include the provision of additional affordable rental accommodation within the medical precinct. Please refer to the attached Section 4.15 report for detailed assessment.

·    The development is generally consistent with the DCP as assessed within the attached Section 4.15 report. 

·    Having regard for the information contained in the attached Section 4.15 assessment report, it is considered that the development is acceptable for the following reasons and recommended for approval.

 

Reasons for Approval

·    The application is for the demolition of the existing dwellings and outbuildings and construction of co-living housing comprising of 50 rooms within the R3 Medium Density Zone which is permitted with consent.

·    The development complies with the requirements of the Environmental Planning and Assessment Act 1979, the State Environmental Planning Policy (Housing) 2021 and will not compromise the outcomes sought for the Wagga Wagga Local Environmental Plan 2010.

·    An assessment of the application against the relevant sections of the Wagga Wagga Development Control Plan 2010 demonstrates that the proposed development will not cause any significant adverse impacts on the surrounding natural environment, built environment, infrastructure or local character and amenity.

N/A

State Environmental Planning Policy (Housing) 2021

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

Growing

Increase housing supply and diversity

Implement initiatives to deliver an increase in housing supply and diversity of housing options to meet the needs of our community.

 

Approval of the application is not considered to raise risk management issues for Council as the proposed development is consistent with SEPP (Housing) 2021, LEP and DCP controls.

Full details of the consultation that was carried out as part of the development application assessment is contained in the attached Section 4.15 Report.

The application was notified and advertised twice

 

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Have your Say

Email newsletter

Social media

Website

Inform

x

x

Consult

x

x

Involve

 

 

1.	Section 4.15 Report - Provided under separate cover
2.	Statement of Environmental Effects - Provided under separate cover
3.	Plans - Provided under separate cover
4.	Shadow diagrams - Provided under separate cover
5.	Traffic Impact Assessment - Provided under separate cover
6.	Plan of management - Provided under separate cover
7.	Urban Design Report - Provided under separate cover
8.	Planning Assessment Compliance - Provided under separate cover
9.	Landscape plans - Provided under separate cover
10.	REDACTED submissions - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-2

 

RP-2               WAGGA WAGGA AIRPORT PROPOSED PRECINCT MASTER PLAN AND TERMINAL DETAILED CONCEPT AND SCHEMATIC DESIGNS

Author:                        Christine Priest 

General Manager:    Peter Thompson

         

 

Summary:

This report provides an update on the status of the Wagga Airport lease negotiation with Defence.  Further it articulates Council’s intent to apply for the Regional Precincts and Partnerships Program (rPPP) grant to fund the development of a Precinct Master Plan and Terminal Detailed Concept and Schematic Designs.

 

 

That Council:

a       receive and note the update on the Wagga Airport

b       receive a further report should Council be successful in obtaining grant funding under the Regional Precincts and Partnerships Program for the Wagga Airport

Council recently submitted a proposal to the Commonwealth Department of Defence detailing why Wagga Wagga Council should be granted a long-term (50 year + 49 year) lease of the Wagga Airport and is currently awaiting advice on the outcome of this.

 

As part of planning for the future of the Airport, Council is preparing a grant funding application under the Regional Precincts and Partnerships Program – stream 1.

 

If successful, the funding will be used to develop a new Airport Precinct Master Plan and Terminal Detailed Concept and Schematic Design. This will build on the work already completed as part of the development of the Wagga Airport Terminal Upgrade business case, funded through the NSW Government.

 

Wagga Airport is one of the most significant regional transport gateways in NSW, with it being pivotal infrastructure for Wagga and the Riverina Region. Wagga Airport has a critical role in connecting the Riverina Region to the rest of Australia, which primarily occurs for health, education, commerce and tourism. The need for an adequate well-planned Airport for the future was highlighted in the recent community engagement as part of the development of the Community Strategic Plan – Wagga Wagga 2050.

 

The Wagga Airport project and the intended outcomes of the project are clearly aligned with the intent of the rPPP and partnerships are a key element of the delivery of this project. The community and stakeholder engagement will be a key component of this project and will ensure the achievement of positive outcomes for the community and wider region.

 

The Precinct Master Plan will be developed in accordance with the Australian federal law, governed by the Airports Act 1996. The Master Plan will include detail on the following:

-     a strategic vision for the airport,

-     forecasting and demand analysis,

-     commercial opportunities and planning

-     environmental considerations, including contamination,

-     noise impacts,

-     infrastructure assessments,

-     layout and land use planning,

-     financial and implementation planning.

 

The project will involve significant community and stakeholder engagement as detailed below. Significant support has been received already for this rPPP grant funding application with numerous letters of support received from key stakeholders (including members of parliament, health, education, commerce, commercial operators and general aviation all who will participate in the proposed precinct master planning). These letters of support will form part of Council’s grant application to the Department of Infrastructure, Transport, Regional Development, Communications and the Arts.

 

The recent 2025-26 NSW Budget announcement of $158.8 million to deliver three new NSW Ambulance helicopter bases in regional and rural NSW one being in Wagga Wagga highlights the importance and value of progressing with this project.

 

After completion of the proposed Precinct Master Plan and Terminal Detailed Concept and Schematic Designs it is envisaged that Council would be in a strong position to apply for and secure future grant funding for critical infrastructure at the Airport. This would all only be possible once a long-term lease of the Airport is secured from Defence.

 

N/A

Airport Act 1996

Wagga Wagga Local Environmental Plan 2010

 

Growing

Enabling infrastructure

Deliver critical regional transport facilities.

 

While there are no foreseeable material risks associated with submitting the grant application under the Regional Precincts and Partnerships Program (rPPP), several risks may arise should the funding be successful and the project proceed.

 

These include:

Dependency on Lease Outcome: The ability to deliver the Precinct Master Plan and implement any recommended infrastructure upgrades is contingent on securing a long-term lease from the Commonwealth Department of Defence. A delay or refusal in finalising the lease would significantly impact project delivery and future investment opportunities.

Project Scope and Cost Escalation: As planning progresses, there is a risk of scope creep or cost escalation, particularly given the scale and complexity of the airport precinct. Strong project governance and clear milestones will be implemented to maintain alignment with available funding and resources.

 

The engagement conducted as part of this first phase in preparation for submission of grant application has been focused on writing letters to stakeholders and having one on one and group meetings where required.

 

A full stakeholder and community engagement plan has been drafted for this Precinct Master Plan project should Council be successful in securing this grant funding and will include various activities including a charrette planning session. If Council is successful in securing grant funding the Draft Precinct Master Plan will also be put out for public comment and will comply with the Airport Development Consultation Guidelines. The Draft Master Plan will then be submitted to the Minister for Infrastructure, Transport and Regional Development.

 

Below table – focused on the initial grant application submission.

 

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Have your Say

Email newsletter

Social media

Website

Inform

x

Consult

x

Involve

Collaborate

Other methods (please list specific details below)

 

 

 

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-3

 

RP-3               RESPONSE TO NOTICE OF MOTION - HOUSING OPPORTUNITIES

Author:                        Fiona Hamilton 

General Manager:    Peter Thompson

         

 

Summary:

This report provides information in response to the Notice of Motion – Council Owned Housing Opportunities.

 

 

That Council receive and note the information provided in this report.

At its Ordinary Meeting on 13 May 2024 Council resolved the following in response to a Notice of Motion related to housing:

That Council staff provide a report outlining potential programs and options to address housing availability and affordability, including (but not limited to):

a       a review of assets in Council’s ownership or management that staff have identified may be suitable for housing development

b       identifying short term opportunities for partnerships with entities such as government, developers and/or private owners to assist in addressing the housing affordability crisis

c        identifying longer term opportunities to assist housing providers in approaches that lead to increased supply of affordable housing

d       consideration of how Council can broker relationships between housing service providers and the real estate, building and construction sectors to identify alternate options to reduce rental stress, and housing gaps and to increase affordability and availability of housing

 

A response to the Notice of Motion – Council Owned Housing Opportunities was provided to a closed session of Council’s Ordinary Meeting on 22 July 2024.

 

It was requested by Councillors to bring forward the confidential Notice of Motion -Housing Opportunities report into open Council at a future Ordinary Meeting of Council.

 

The information provided in this report is an updated version of the report provided to the closed session on 22 July 2024, outlining the activities undertaken by staff, to address both short-term and long-term housing supply and affordability challenges.

 

Background

 

With more than $2 Billion in major capital projects forecast to occur in Wagga Wagga, over the next 10 years, staff commenced stakeholder engagement in late 2022 with industry to investigate the potential impact these projects would have on accommodation in Wagga Wagga.

 

While the initial focus of this investigation was the impact of major infrastructure projects on accommodation, the scope of work evolved to include key worker housing, housing diversity and housing affordability initiatives as well as potential development opportunities in the hotel sector.

 

A series of Major Workforce Accommodation Workshops were held to develop insights into the cumulative impacts of these projects. Council led these workshops as a basis to encourage collaborative planning and to manage community impact across the delivery phases of the projects.

 

The objectives of the workshops were to:

·    Estimate the likely number of workers expected across the construction and operational phases of the planned major projects to determine the likely increase to population within the LGA.

·    To determine the impact this additional population will have on short-term accommodation, rental accommodation and hotel beds.

·    To develop strategies with project proponents and potential investors to address these short-term impacts and identify longer term legacy opportunities.

 

The workshops which took place in 2022-23 included representatives from:

·    Major accommodation proponents – Transgrid, Downer/CPB, Project Energy Connect

·    Industry Capability Network

·    Department of Regional NSW (now NSW Department of Primary Industries and Regional Development)

·    Charles Sturt University

·    University of New South Wales

·    Murrumbidgee Local Health District (MLHD) – Asset Services

·    Intergen Property Group – Commercial property services and investment management.

 

Discussions were also held separately with the following stakeholders through standing meetings and forums, including consultation undertaken to inform the Wagga Wagga Local Housing Strategy:

·    Developer forums – ongoing discussions through one-on-one meetings and various housing forums discussing the availability and supply of housing.

·    Local Housing Strategy engagement – in person consultation with the development industry and planners, social/crisis accommodation providers, government agencies and departments, real estate agencies, tourism and business groups as well as health, education and community housing providers.

·    Triple H Forum representatives – Housing, homelessness and human services.

·    Medical Specialist and Recruitment Committee.

·    Homes NSW, Argyle Consortium (Tolland).

·    Department of Regional NSW – Housing Delivery.

·    Committee4Wagga – Wagga Housing Forum.

·    Wagga Business Roundtable member meetings.

·    Real estate agents.

·    Crown Land – including specific discussions to facilitate housing developments.

·    Private landowners.

 

The key findings/assumptions arising from the stakeholder engagement is summarised as follows.

 

 

Demand side findings:

·    The Wagga Wagga LGA population is projected to grow by approximately 0.8% per annum from 2023-2041. With an additional 14,000 people moving into Wagga Wagga over the next 25 years, the LGA will see an average annual increase of approximately 560 people per year (*Source: Forecast.id 2024).

·    By 2041, Wagga Wagga will need an additional 4,940 dwellings to accommodate our population growth. This number reflects the most likely growth scenario, where Wagga Wagga grows moderately, as opposed to very quickly or very slowly. This number does not incorporate any historic undersupply in housing and providing more housing than the implied demand may improve housing outcomes for current and future Wagga Wagga residents. (*Source: Forecast.id 2024, TfNSW 2022; ABS 2022; Ethos Urban)

·    The total increase in temporary population from major projects and additional health workforce is estimated to be 1,860 people over the next 10 years.

o Between 1,125 and 1,610 will come from outside the LGA and immediate region and therefore require accommodation.

o Some workers are likely to bring partners and families, this translates to an additional 200-300 people.

o Discussions that occurred in 2024 revealed there were 40 additional health workers requiring accommodation over the coming years as well as an additional 50 students requiring accommodation due to new courses.

o The pipeline of projects will commence at different times and not all workers will arrive at the same time. Based on the forecasts there is an expected population peak in 2027/28 of 1,200 people.

o Two of the major projects are expected to provide worker camps for their staff to accommodate 550 workers, this translates to 650 people requiring employee-sourced rental or hotel accommodation during the peak.

·    Major project proponents are unlikely to provide housing for project workers in Wagga Wagga due to Fringe Benefit Tax (FBT) implications, although the worker may be paid a Living Away from Home Allowance (where the accommodation component is not subject to FBT). In some cases, camps are provided, these have all been approved under the State Significant Development Pathway to date and are likely to be FBT exempt as they are more than 40km away from the Wagga Wagga CBD.

·    Project workers will predominantly want low cost, simple accommodation, estimated at no more than $80 per night.

·    Proximity to work/study is a key consideration of housing for key workers and also students in the health sector.

 

It is noted that these numbers and timelines are fluid as projects go through their planning and design stages.  The numbers also do not reflect smaller private projects that may also be coming on board in the future.

 

 

Supply side findings:

·    Insufficient residential accommodation in the LGA is impacting the availability of rental properties which in turn is limiting the ability of businesses to recruit staff into the region.

o Rental vacancy rates in Wagga Wagga are well below the Real Estate Institute of Australia’s ‘healthy’ benchmark of 3.0%.

o There is stigmatisation of those experiencing housing insecurity, which may lead to discrimination in selection of rental tenants.

·    The lack of diversity in housing stock is impacting affordability with flow on effects to new resident attraction

·    The 2021 ABS Census data on household and dwelling size indicates a mismatch between the current housing stock and the size of households in Wagga Wagga (ABS 2021, Ethos Urban).

·    Factors impacting the ability of the housing sector to meet housing demand:

o Availability of zoned land (including development approvals and servicing)

o Cost to service greenfield sites – infrastructure servicing is needed to facilitate growth

o Availability of labour – impacted by competing projects within and outside of the region

o Supply and cost of materials

o Developer rate of construction (falling productivity) and capability outside of traditional dwelling types

o Finance access for developers (borrowing interest rates)

o Federal tax mechanisms

o Risk aversion in current economic climate

o Insolvency risk – building companies.

·    At the time of the analysis average short term stay accommodation occupancy average occupancy rates were 65% with 640 rooms available at any one time which has been further impacted as rooms have been taken offline as major project proponents negotiate long term leases with commercial accommodation operators. This impacts room availability for our visitor economy and events – including health, defence, sporting and business events.

·    While modern methods of manufacture (prefab) may fast track the building time they are expensive, are faced with supply chain constraints, financing access and regulatory barriers.

·    Private investors can provide capital to support investment in key worker accommodation however are reluctant to do so without the commitment of a long term, secure lease.

·    MLHD support their temporary health workforce through the provision of short stay rentals and a small number of short stay beds that are managed through the MLHD Asset Services team.

·    Council has been approached in the past by landowners who are interested in providing accommodation for project workers however the lack of a standard definition for “worker accommodation” or “temporary worker accommodation” in the Standard Instrument Local Environmental Plan - SILEP 2006 and Wagga Wagga LEP has made this difficult.

o In certain instances, temporary workers’ accommodation has been approved as part of a State Significant Development project.

o The NSW Department of Planning, Housing and Infrastructure (DPHI) has introduced a recent planning pathway to fast-track housing for construction workers on major infrastructure projects in Renewable Energy Zones (REZ) only, this does not apply to the Wagga Wagga LGA.

 

Site Opportunity Analysis - a review of assets in Council’s ownership or management that staff have identified may be suitable for housing development.

 

An initial desktop review of potential housing and accommodation sites followed the impact analysis.  This review included Council-owned and privately held assets and was informed though the feedback and intelligence gathered through the stakeholder engagement.

 

The desktop analysis identified 41 sites with potential to address the needs identified through the stakeholder engagement (refer to Attachments – Desktop Review 2023 and Car Parks Desktop Review March 2023). These sites were selected based on location, size, proximity to services, proximity to employment nodes (existing and future), typography of the site, zoning, ownership, and the consideration of land constraints.

 

Although Council owns approximately 960 properties across its entire property portfolio, many of these land parcels are used for Council’s operational purposes.  Of the 960 properties, approximately 377 land parcels are classified as Community land which cannot be used for other purposes without going through a formal reclassification process.

 

In addition to Community and Operational land, Council manages approximately 189 land parcels of Crown land on behalf of the Crown. Council has a requirement under the Local Government Act 1993 to treat these land parcels as though they were Community land, as such they have a lot of the same legislative constraints. The land use must also be consistent with the reserve purpose and/or a formally adopted plan of management for the land. There is an opportunity to acquire Crown land as freehold land, however this is normally at market value and can come with pre-existing trusts or covenants attached which could restrict use/development of the site. 

 

The initial review is not intended to replace the proposed strategic review of Council’s entire property portfolio however it has served as a starting point to develop options for housing supply in the interim. A full strategic Council property review, while not currently funded, would enable Council to establish a clear organisational position for each property purpose and use based on economic and community considerations.

 

From the initial desktop analysis, a shortlist was developed based on sites that would be considered suitable for housing development, quick to implement, aligned to existing serviced areas or growth areas and well located to services.

 

These sites and potential opportunities are summarised below and include the Northern Growth Area, Southern Growth Area and Homes NSW social housing initiatives. The intention of the shortlist was to explore both short term and longer-term opportunities. The opportunity analysis considered the potential relationships needed for site activation.

 

Some of these opportunities have not proceeded beyond initial investigation as they were not considered viable, while others are in progress.

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-3

 

A summary of the shortlisted sites and investigation outcomes is provided below:

 

Site	Potential Opportunity	Potential Partner/s	Status
11 Farrer Road, Boorooma (Council owned)	General housing supply and housing affordability Potential for smaller lots and townhouses which may provide more affordable home ownership options and downsizing opportunities. Currently partly zoned R5, large lot residential. A rezoning proposal to rezone to R1 will allow for an additional 35 dwellings has been approved through Gateway, taking the total site to approximately 69 dwellings. This site will be taken into account in the completion of the northern growth structure plan.	Developer	Rezoning Proposal for R5 portion approved through Gateway for public exhibition. Council applied for funding through the Housing Support Program for subdivision works however this application was unsuccessful.
Travers St, Wagga Wagga (Council owned)	General Housing Supply and Entry Point Housing Pilot Site See Other Opportunities section for more detail on Entry Point Housing.	Developer Department of Planning, Housing and Infrastructure	Desktop Site Investigation completed for contamination. Further soil testing required.
Tarcutta (Considering both Council and private land holdings)	Major project accommodation Worker camp with community legacy.	HumeLink West	Worker camp to be established on private land and operational Sep/Oct 2025. Interim worker accommodation needed for up to 330 workers in the Wagga LGA from Jun-Sep 2025.
Southern Growth Area (Privately owned)	General Housing Supply Potential capacity for 4750 dwellings.	Project proponents Department of Planning, Housing and Infrastructure	Planning proposal for 2,900 lots lodged by Council for Gateway Determination
Northern Growth Area	General Housing Supply and housing affordability Housing affordability mechanisms will be explored as part of project.	Council led	Technical studies in progress.
36-40 Gurwood Street, Wagga Wagga (Council owned)	Housing diversity, infill Potential opportunity for mixed use development.	Developer	Property condition report in progress. Future plan to issue an Expression of Interest to assess market interest.
80 Connorton Street, Uranquinty (Council owned)	Housing infill Potential to realign the levee to protect land that is zoned RU5 for future village expansion.	Developer	Preliminary feasibility of alternate alignment in progress to provide overland flow for existing residents and potential to unlock RU5 zoned land.
Tolland Renewal Project	Social and Affordable Housing Revitalisation of ageing and unsuitable housing typologies to meet the needs of current tenants and to decentralise social housing from Tolland. Will incorporate private, affordable, social and seniors housing delivery.	Homes NSW DPHI	Concept Masterplan adopted by Council; Planning Proposal gazetted by DPHI, Planning Agreement and Land Acquisition Agreements executed. Ongoing collaboration between WWCC and Homes NSW.
Confidential discussions occurring with Homes NSW in relation to future sites for mixed-tenure development.	Social Housing and General Housing Supply Confidential discussions with relevant stakeholders to facilitate social and/or affordable housing delivery in the LGA.	Homes NSW	Discussions ongoing. Confidential report to be presented to future Council meeting.
Duke of Kent	Social Housing Construction of social housing apartments around Duke of Kent oval in central Wagga Wagga – 10 apartments already completed with 36 more apartments approved.	Homes NSW WWCC	Development applications approved.
Various CBD sites   (Privately owned)	Potential Hotel Developments Confidential – approached by property owners with different concepts.	N/A	Ongoing.

 

Sites explored but not considered viable for the land use identified.
11 Sturt Street, Wagga Wagga (Privately owned)	Key worker accommodation Sturt Street Apartments designated for key workers. WWCC facilitated discussions with key stakeholders.	State Government Agency Developer Equity investor	Did not proceed, not considered feasible. Site since sold and discussions have occurred with new owner.
Various (privately owned)	Housing diversity and affordability Low and mid-rise housing - key worker, major project and affordable housing.	Landcom Property Owners WWCC	Will not progress due to feasibility in regional areas.
Various (Privately owned)	Key Worker Accommodation Creation of key worker accommodation on private land. WWCC facilitated discussions with key stakeholders.	Private developer Equity investor	Did not proceed – not viable due to lack of pre commitment lease.
Privately owned	Student Accommodation WWCC facilitated discussions with key stakeholders.	University WWCC	Did not proceed – did not meet needs.
Various CBD Carparks (both Council and private)	Housing affordability/infill Build housing above carparks.	Landowners Developers	Did not proceed – not considered viable – height limits.

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-3

 

 

Other opportunities and approaches to assist in addressing the housing supply

 

In addition to the site investigations, other non-site-specific opportunities have been identified to address housing and accommodation supply in Wagga Wagga.

 

A summary of these initiatives and the status of each is provided below:

 

Entry Point Housing

Concept Phase

 

Entry Point Housing is an alternative development consent pathway that supports the development of lower cost, well-design housing for owner-occupiers who do not own other property.

 

The product is aimed at first home buyers or previous homeowners who have been unable to re-enter the property market due to personal circumstance. It also provides a solution for government agencies seeking key worker accommodation

 

The initiative is built on collaboration with Government, developers, builders, planners, the finance industry and housing product suppliers.

 

This project has been instigated by WWCC following presentations to the NSW Government and an EOI process seeking a development partner in late 2024.

 

Staff recently met with DPHI to confirm support and will provide a draft framework and policy amendment to DPHI in the coming months.

Secondary Dwellings

Analysis in progress

 

This project involves an investigation of secondary dwelling opportunities, including barriers to take-up, LEP/DCP amendments, development of templated designs, guidelines – funded through the Housing Support Program.

 

The intention of this project is to understand the potential for smaller, secondary homes in Wagga Wagga and to make homeowners aware of the opportunities that exist through this housing type.

 

The project incorporates the identification and implementation of planning amendments as well as the investigation of secondary dwelling plans supported by an awareness campaign.

 

The analysis undertaken to date has informed the recommendation to prepare a planning proposal to expand options available to landowners for the development of secondary dwellings. A separate report will be provided to Council detailing the Planning Proposal amendments.

 

Hotel Feasibility Analysis

Completed

 

An analysis to assess the potential for short stay accommodation investment in the city was undertaken in 2024.

 

 

This report identified a market gap of 300-400 rooms based on projected visitor growth and unaccommodated demand due to gaps in the market (eg. quality and style of accommodation versus visitor expectations). The report recommended a further, detailed investment feasibility is undertaken for the city or on a site-by-site basis.

 

Event Overflow Camping

Report proposed for future Council meeting

 

In response to the accommodation spikes experienced in Wagga Wagga when hosting events a proposal to allow temporary camping at Wiradjuri, Wagga Wagga Cricket Ground, Riverside and Equex has been developed.

 

A Development Application has been prepared and was placed on exhibition in 2024. Following the exhibition period a report will be presented to a future Council Meeting.

 

Review of CBD Density Targets

Not started

 

A review of density targets in the CBD may provide an opportunity to encourage infill housing development. 

 

This initiative has a dependency on the findings from both the CBD Masterplan and Housing Strategy.

 

Build to Rent Study

Report completed but not published

 

Council participated in a Build to Rent study undertaken by Regional NSW across 2 sites in 2023/24 – the study was not published, however the findings determined that this model is unlikely to be viable in a regional setting without significant government funding due to upfront capital required, marginal rates of return (particularly for affordable rental product) as well as tax rates, facility management overheads and GST tax credits that cannot be claimed.

 

Local Housing Strategy

In draft, due for public exhibition mid 2025

 

The Wagga Wagga Local Housing Strategy will identify the demand for, and supply of, housing in the LGA over approximately the next 20 years. It will identify future locations for housing growth and development. It will also identify further actions for Council to undertake, including exploring alternative housing measures and opportunities to make the development of housing (including affordable housing) easier. These actions will be undertaken over various timeframes, including within the 0-5 years of adopting the Local Housing Strategy, and the 5-10 year medium timeframe.

 

The Wagga Wagga Local Housing Strategy is currently in draft, due for public exhibition in the first half of 2025.

 

In addition to the development of the Wagga Wagga Local Housing Strategy, an Interim Housing Affordability Paper has been prepared. This Paper will identify actions that Council can take to better advocate for, and encourage delivery of, social and affordable housing, and some other non-market housing typologies. It will also inform the need for an Affordable Housing Contributions Scheme feasibility study.

 

Strategic Property Review

Not funded

 

A full strategic Council property review, while not currently funded, would enable Council to establish a clear organizational position for each property purpose and use based on economic and community considerations.

 

In support of these opportunities and initiatives Council staff continue to seek grant funding for housing and infrastructure. A summary of the current funding and pending applications is provided below:

 

Grant	Description	Funding Granted
Accelerated Infrastructure Fund – NGA Sewer Upgrades, Plumpton Road North, Plumpton Road South	Infrastructure to support projected population growth.	$70,796,214.32
Housing Support - Stream 1   Secondary Dwellings	Investigation into opportunities for secondary dwellings.	$450,000.00
Housing Strategy	Development of the Local Housing Strategy	$250,000
Unsuccessful Grants
Regional Housing Strategic Planning Fund – Round 3	Northern Growth Area – Structure Plan Completion Project.	$235,750.00

 

Consideration of how Council can broker relationships between housing service providers and the real estate, building and construction sectors to identify alternate options to reduce rental stress, and housing gaps and to increase affordability and availability of housing.

 

The work undertaken to date has led to the focus on the site-specific projects and mitigation strategies as summarised in this report. The recommendation is to continue to focus on the specific projects identified and work with the identified partners to build an understanding of the issues and facilitate collaborative partnerships.

 

Alongside this is the Tolland Renewal Project made up of a consortium with State Government (HomesNSW), community housing provider Argyle Housing, Aboriginal Housing and Wagga Wagga City Council. This is also underpinned by Council endorsing a MoU of collaboration with HomesNSW to advocate and plan, with the State, on other opportunities for social and affordable housing supply in our local area, including new release areas or other renewals such as the Duke of Kent six stage project. The renewals have an intent to produce fit for purpose housing for the local demographic need and demand and will likely result in an increase from low to medium density. Councils staff also liaise and link industry and developers to other affordable and community housing providers for possible partnerships in housing supply.

 

Council staff already play an active role collaborating with local not-for-profit organisations, government agencies and community groups funded for crisis and general housing support or provision to raise awareness of homelessness, rental stress and supply need being experienced in our city, and this includes advocacy for vulnerable cohorts like those experiencing domestic and family violence (DFV).  Whilst Council is not a direct service provider as our community has state-funded local service providers contracted to lead and provide a range of homeless outreach and housing intervention support services, staff through their own daily interactions and own services play an important referral support process to those other agencies.

 

Council staff are active members of the Triple H Forum, who meet on a quarterly basis, to discuss sector gaps and organise local solutions. A concerning national statistic is the rise of older women experiencing homelessness. Council staff support the Homelessness Week Expo in the first week of August each year through ground event management and logistics support and promoting Council services to members of the homeless community, such as the Wagga Wagga City Library service. Each year Council staff facilitate Foodbank pop-ups in collaboration with the Murrumbidgee Primary Health Network and the Triple H Forum members and time this during Homelessness Week in collaboration with local service providers as an important connection point for those community members seeking support. 

 

Housing is a whole of community issue, with Council activities and leadership remaining an important contributor which can be in a number of ways including through Council’s own planning controls, advocacy to other housing providers, community development initiatives like the food bank pop up, acting as a referral touch point as community members access our public facilities or have contact with Council services and partnerships towards affecting change in housing supply that is fit for purpose.

 

N/A

Community Strategic Plan 2040

Wagga Wagga Local Strategic Planning Statement 2040

Wagga Wagga Local Environmental Plan 2010

National Housing Accord

The National Agreement on Social Housing and Homelessness (NASHH)

The State Environmental Planning Policy (Housing) 2021.

Growing

Increase housing supply and diversity

Implement initiatives to deliver an increase in housing supply and diversity of housing options to meet the needs of our community.

 

Risks will be managed on a project-by-project basis, in line with each key action area.

Multiple stakeholder discussions were held between 2022-2024 in the gathering of data and information to inform the demand and supply analysis.

 

Discussions with key stakeholders (internal and external) have continued through to 2025 in the design and development of concepts and projects to address the opportunities identified in the report.

 

 

1.	Car Park Desktop Review March 2023 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. - Provided under separate cover.
2.	Desktop Review 2023 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. - Provided under separate cover.
3.	Housing NOM - separate cover This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. - Provided under separate cover.

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-4

 

RP-4               PROPOSED EVENT CAMPING DEVELOPMENT APPLICATION

Author:         Joshua Walsh 

Executive:    Fiona Piltz

         

 

Summary:

A proposal for the establishment of temporary camping grounds was publicly exhibited from 26 June to 31 July 2024. This report provides an update on the community feedback received during the exhibition period.

 

 

That Council:

a       receive and note the submissions received during the public exhibition of the proposed Temporary Camping Grounds Development Application

b       endorse continuing with the planning application process for the Exhibition Centre and Wagga Cricket Ground only

Wagga Wagga is predicted to face an accommodation shortage over the coming years, with several major projects committed across the energy, transport, and defence sectors expected to significantly increase demand for both commercial and non-commercial accommodation within the region. Current workforce modelling suggests

the total increase in temporary population from major projects and additional health workforce is estimated to be 1,860 people over the next 10 years:

·    Between 1,125 and 1,610 will come from outside the LGA and immediate region and therefore require accommodation.

·    Some workers are likely to bring partners and families, this translates to an additional 200-300 people.

·    Discussions that occurred in 2024 revealed there were 40 additional health workers requiring accommodation over the coming years as well as an additional 50 students requiring accommodation due to new courses.

·    The pipeline of projects will commence at different times and not all workers will arrive at the same time. Based on the forecasts there is an expected population peak in 2027/28 of 1,200 people.

·    Two of the major projects are expected to provide worker camps for their staff to accommodate 550 workers, this translates to 650 people requiring employee-sourced rental or hotel accommodation during the peak.

 

To help address this projected additional accommodation demand, particularly during large scale events, Council staff have identified and an option of preparing a blanket Development Application (DA) to allow temporary accommodation at selected recreation sites during major events.

 

The original option explored identified four possible sites, however following feedback received during the public exhibition period and further internal consideration, it is proposed that the application is submitted for only two sites:

·      The Exhibition Centre, Copland Street (Lots 6, 21, 22, 23 DPs 1209699 and 1161836)

·      Wagga Cricket Ground, Kincaid Street (Lot 1 DP 663066)

 

Proposed Layout - The Exhibition Centre

 

 

 

Proposed Layout - The Exhibition Centre

 

The following sites have been removed from the proposed blanket development application consideration following the feedback received and current land constraints.

 

·   Wiradjuri Oval, Narrung Street (Lot 7008 DP 1115364)

·   Riverside Wagga Beach (Lot 1 DP 1009920, Lot 7068 DP 1124868)

 

The primary purpose of this proposal is to provide overflow accommodation during major events such as the NSW Touch Association Junior State Cup Southern Conference carnival, the Academy Games, and the Gears and Beers Festival. This application is not intended to replace existing accommodation options, but rather to serve as a contingency plan that can be implemented when traditional lodging options become fully booked.

 

The proposal was placed on exhibition via Have Your Say between 26 June and 31 July 2024. During the submission period Council received 112 responses during the exhibition period; 55 online submissions, 55 hand-delivered letters, 1 direct e-mail, and 1 phone call.

 

Analysis of Submissions

 

A high-level overview of these submissions showed:

·  17 submissions support the application in its entirety (all four sites),

·  6 submissions oppose the application in its entirety (all four sites),

·  3 submissions proposed a permanent caravan park,

·  1 submission proposed helping the homeless,

·  86 submissions included responses regarding the suitability of specific sites.

 

The most common items raised were:

·  The proposal being a great idea and much needed.

·  Concerns around the cost to rate payers due to:

o Cleaning,

o Temporary items (such as temporary toilets, power supply, and waste disposal, labour costs etc.),

o Restoring grounds to an acceptable level after the event, including possible damage to irrigation systems,

o Signage.

·  Location concerns surrounding:

o Crime,

o Traffic,

o Flooding,

o Impact on regular sport (especially cricket).

·  Concern around local businesses losing income.

·  Other locations suggested:

o Boat club,

o Showground,

o The Range,

o AFL grounds,

o North Wagga flats,

o Vacant section of Rawlings Park (near Vincent Rd),

o MTC.

Site Specific Analysis

 

Cricket Ground

·    3 submissions in support

o Reason: Located away from flooding and has existing amenities

·    12 submissions objecting to this site.

o Reason: Will destroy the grounds (events listed are held during their cricket season)

 

Exhibition Centre

·    5 submissions in support

o Reason: no specifics mentioned

·    4 submissions objecting to this site.

o Reason: Ruin sporting fields and traffic during netball/rugby league

 

Wagga Beach/Riverside – Removed from Development Application

·    No specific mention of support

·    68 submissions objecting to this site.

·         Reason: tourist location, carparking already restricted, flooding, costs/time spent repairing

 

Wiradjuri Oval – Removed from Development Application

·    2 submissions in support

o Reason: it’s not a sporting ground and not in peak demand.

·    3 submissions objecting to this site.

o Reason: Gazetted Aboriginal significance (should seek approval from Mawang Gaway) and crime.

 

Sportsgrounds

·    1 submission said to not use any sportsgrounds.

 

Flood Zones

·    1 submission said to not use any ground in the flood zone.

 

Questions/Comments Mentioned	Response
Why are events being scheduled for the same weekend? Why can’t these be more spaced out?	Council does limited control over the event organiser’s arrangement of when events will take place. The event organisers will generally schedule their events in line with broader event/s across the country.
How will Council know in advance how many sites will be require and what is the trigger point?	Staff have a reasonable understanding of the size of events, timing of events, and accommodation market. The trigger point would be when the event organiser/s liaise with Council on anticipated numbers of participants and demand for accommodation. Council staff (Sports Management and Events Management teams) will use their experience and knowledge to best assess when temporary accommodation would be required.
Will a cost be involved, or will these sites be free?	The cost of sites will be a case-by-case basis and in conjunction with event organisers.
Why is the application for 40 days if it is only anticipated to be required once or twice per year?	The application proposes 40-days per site per year to prevent requiring an amendment being made to the approval in the event of an exceptional circumstance. Although it is not anticipated that 40 days will be required in the foreseeable future, this number has been used to future-proof the application and to avoid additional costs and time delays if the time period is too short.
Will all 5,000+ sites be used at once?	With the revision of proposal only including two sites, the available sites reduce from 5,000+ sites to approximately 3,700+. It is not predicted that all sites would be used at once in the foreseeable future.

 

If Council were to determine to proceed with the proposal in addition to submitting the revised development application for consideration an internal policy will be developed to manage the use and scale of the temporary accommodation to ensure this proposal does not create an oversupply of accommodation and competition for local businesses. Further the internal policy will include the specific set up requirements for each site nominated; including amenities required i.e. toilets, power supply, waste disposal, traffic management, cleaning and signage.

Costs associated with development application will be funded from existing recreation planning budgets.

 

The cost involved with preparing, maintaining, and restoring the proposed sites will be considered on a case-by-case basis through an event paid or a user paid model, and will be subject to further council reports.

Wagga Wagga Destination Management Plan 2025-2034

Recreation, Open Space and Community Strategy and Implementation Plan 2040

Growing

Thriving visitor economy

Enhance Wagga Wagga as a leading regional destination to foster the growth of a robust visitor economy.

 

 

If there is not sufficient accommodation in the city to cater for events, Council may not be able to host events and event organisers could seek alternate locations that can cater for the demand.

 

If Council proceeds with the proposal, the future events and campgrounds if used would be managed using Council’s existing event and contract management frameworks.

Both internal and external consultations have occurred in relation to the proposal.

 

Internal consultation occurred within Council’s Strategic Recreation, Events, Parks Operations, Planning and Property divisions. A Councillor Workshop briefing was also held 3 February 2025.

 

The proposed planning application was placed on exhibition via the Have Your Say page between 26 June to 31 July 2024. An article, including the Have You Say page link was listed on Wagga’s Council News, Facebook, and Instagram on 27 June 2024.

 

 

1.	Statement of Environmental Effects - Provided under separate cover
2.	Submissions - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-5

 

RP-5               Southern Sports Academy Annual Contribution

Author:         Kadison Hofert 

Executive:    Fiona Piltz

        

 

Summary:

Southern Sports Academy is proposing an increase in Council’s annual funding contribution from $4,000 to $11,880 to align with contributions from other Local Government Areas.

 

 

That Council:

a       endorse the General Manager of their delegate entering into an agreement with the Southern Sports Academy for a three-year period

b       approve the budget variations listed within the financial implications section of this report

The Southern Sports Academy (SSA) is one of 11 regional academies in New South Wales dedicated to delivering high-performance development pathways for pre-elite athletes across southern NSW. The Academy supports more than 3,000 athletes across 22 Local Government Areas (LGAs), including Wagga Wagga, providing services such as coaching, strength and conditioning, and personal development to help athletes compete at state, national, and international levels.

 

Council currently contributes $4,000 annually to the SSA. This amount is based on a legacy calculation of $200 per athlete and has not been revised since 2016. It does not account for growth in athlete participation, increased service delivery, or changing community needs over the past decade.

 

SSA has highlighted that it is currently the least funded regional academy in the state and is seeking to implement a more equitable and sustainable funding model across its LGA network. The proposed model is based on LGA population rather than athlete numbers, aiming to ensure:

·      Equity: All contributing LGAs provide support proportionate to their population base.

·      Consistency: Reliable annual funding enables SSA to deliver consistent, high-quality programs throughout the region.

·      Sustainability: Reduces volatility in funding levels linked to annual fluctuations in athlete numbers or ad hoc contributions.

 

Under this model, SSA is requesting an increased annual contribution of $11,880 from Council. This figure reflects Wagga Wagga’s share of the total target of $55,000 to be raised across all participating LGAs.

 

 

A breakdown of the proposed funding model is provided below:

 

 

If endorsed there would be an increase in the annual funding allocated to the Southern Sports Academy from $4,000 to $11,800.

 

It is proposed that the additional funds of $7,800 for the first year (2025/26) would be sourced from the Parks and Recreation reserve, with the future years funding source to be determined as part of the 2026/27 budget process.

Recreation, Open Space and Community Strategy and Implementation Plan 2040.

 

Vibrant

Sport and recreational opportunities

Support participation in sport and recreation.

 

There is no risk associated with this report.

Information pack was provided to Councillors.

 

 

1.	2024 Southern Sports Academy Financial Statements This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover
2.	Souther Sports Academy presentation - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-6

 

RP-6               DONATION FROM THE WAGGA WAGGA TENNIS ASSOCIATION

Author:         Ben Creighton 

Executive:    Fiona Piltz

         

 

Summary:

The Wagga Wagga Tennis Association would like to contribute $78,565 to Council for the purchasing of seating at the Jim Elphick Tennis Centre.

 

 

That Council:

a       accept a donation of $78,565 from the Wagga Tennis Association

b       note these funds will be used to purchase seating for the Jim Elphick Tennis Centre in accordance with the Wagga Wagga Tennis Association request

c        approve the budget variation listed in the financial implications section of this report

Following the construction of the Jim Elphick Tennis Centre and implementation of the venue’s new management model the Wagga Wagga Tennis Association are planning on winding up their activities as a formal association.  However, prior to doing this they have approached staff with the offer of a cash contribution to Council of $78,565 for the purchase of additional seating at the Jim Elphick Tennis Centre.

 

These funds would be used to purchase 30 freestanding bench seats for players and spectators and 8 additional 3 tier freestanding grandstands.

 

The proposed aluminium seating would add value to the venue by increasing the usability and comfort of the venue for both players and spectators.  The reasons for the donation as opposed to the association purchasing the equipment themselves is that Council can access Local Government contract prices. 

 

The seating once purchased would become an asset of Council with an expected asset life of more than 15 years.  Current installations of the same type of seating have been in place for between 10-15 years at other venues with minimal wear or maintenance required.

 

The offer of the donation is contingent on the funding being spent on the proposed seating.

 

The Wagga Wagga Tennis Association is proposing to donate $78,565 to Council for the purchase of Aluminium Seating for the Jim Elphick Tennis Centre.  

 

These funds when received would be used to purchase the seating during the 2025/26 financial year.

 

 

POL-052 Budget Policy

 

Growing

A connected community

Promote and support the use of technology to drive innovation and connection in our community.

 

If this seating were to be implemented, the associated risks would relate to process, workplace health and safety (WHS), and contractor performance. These risks are managed through Council’s established project management and contractor performance management systems.

Internal consultation has been undertaken within the City Growth and Regional Asset division.

 

External consultation has been undertaken with Wagga Wagga Tennis Association committee.

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-7

 

RP-7               MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP 2025/26 ROUND 1

Author:                        Kimberly Parker 

General Manager:    Peter Thompson

         

 

Summary:

Council is in receipt of three applications for the first round of the 2025/26 Major Events, Festivals and Film Sponsorship Program. The funding is available to support events held from 1 July 2025 to 30 June 2026.

 

 

That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the following events through the 2025/26 Major Events and Sponsorship budget:

i         Riverina Harvest Festival by Murrumbidgee Landcare to the amount of $10,000 through the Incubator Event stream

ii        Carols by Candlelight by Specialist Medical Resources Foundation to the amount of $10,000 through the Incubator Event stream

iii       Christmas with the Con by Riverina Conservatorium of Music to the amount of $19,209.66 through the Developing Event stream

Council is in receipt of three (3) applications for the first round of the 2025/26 Major Events, Festival and Films Sponsorship Program. This funding is available to support events held from 1 July 2025 to 30 June 2026.

 

Applications have been assessed by the Major Events Advisory Panel (the Panel) consisting of three community members and two council staff. The Panel has assessed the applications in line with the Major Events, Festivals and Films Sponsorship guidelines. The details of the applications received along with the recommended sponsorship funding amounts are summarised as follows:

 

Event Name & Organisation	Amount Requested	Event Budget	Reason
Riverina Harvest Festival by Murrumbidgee Landcare	$10,000	$60,000	The Panel recommends sponsorship of the event to the full amount of $10,000 requested for the delivery of this event. The Panel scored the event high, being a new event in its second year that supports the agri-tourism industry and aligns to Council’s endorsed Destination Management Plan priorities. The application displayed evidence of community support and strong partnerships with local businesses, growers and producers and community groups.
Carols by Candlelight by Specialist Medical Resources Foundation (SMRF)	$10,000	$70,000	The Panel recommends sponsorship of the event to the full amount of $10,000 requested for the delivery of this event. The Panel scored the event high, being an event that provided diverse experiences for the community to participate and enjoy. The application demonstrated strong community and strategic partnerships to demonstrate their capabilities to deliver successful events to this scale.  The applicant provided differentiation from other festive events in the city including children’s activities and performances including roving entertainers, face painting, a jumping castle, petting zoo and food stalls that will appeal to young families, and seniors.
Christmas with the Con by The Riverina Conservatorium of Music	$20,000	$48,024.17	The Panel recommends sponsorship of the event to the maximum eligibility of $19,209.66, being 40% of total event costs, for delivery and staging of the event. The Panel recognised that the free community event has broad appeal to the community and has demonstrated growth in attendance across the previous three years. The applicant has clearly demonstrated how they are inclusive and support local creative industries, as well how their event provides differentiation from other festive events in the city with a focus on profiling the musical talents of the students of the Riverina Conservatorium of Music  including performances from over 200 musicians with feature soloists, ensembles, talented vocalists, and the Riverina Conservatorium of Music orchestra, which will have broad appeal to contemporary classical music audiences.

 

Event Details:

 

Riverina Harvest Festival | 20 – 21 March 2026

Riverina Harvest Festival hosted their inaugural event in 2025, and is an event staged in collaboration with a number of local non-for-profit groups including Murrumbidgee Landcare, Erin Earth, Demonstration Gardens, Yield Lot 7 and the Pro Patria Centre. The two-day event comprises of a conference on day 1 and a community festival on day 2 featuring local and regional produce markets, music and workshops with industry leading experts.

 

The event is an ongoing project with a focus to harness opportunities to support local grower and consumer networks, celebrate local produce, and foster sustainability in the region. The event enhances networking opportunities, educate the wider community on sustainable, regenerative and permaculture practices, and supports new local food production initiatives. The event increases local food tourism by encouraging local and regional travel and enhances the agri-tourism industry in the region.  

Event summary

·    Date: 20 – 21 March 2026

·    Expected attendance: 2000

·    Visitors outside of the Local Government Area: 500

·    Program duration: 2 days

·    Proposed venue: CSU Riverina Playhouse and Riverside Precinct

·    Total income (excluding Council sponsorship funds): $10,000

·    Total event cost: $60,000

·    Total amount requested: $10,000

·    Event committee members: Tina de Jong, Eltan Mestan, Jackie Price, Olivia D’Souza, Zoe Lamont, Tim Dick, and Annika Colenso.

 

The applicant is seeking $10,000 in cash funding from Council’s Major Events, Festivals and Films Sponsorship to stage and deliver the event.

 

If successful in securing the requested funding the applicant will acknowledge Council’s funding through logo placement on all advertising and marketing material and promotion through media opportunities as they arise.

 

The Panel has assessed this application against the Major Events, Festivals and Films Sponsorship Guidelines for an Incubator Event and recommend this event receives the full amount requested of $10,000 towards the delivery and staging of their multi-day event.

 

The Panel’s assessment and recommendation is summarised as follows:

·    The application scored high in terms of having strong community partnerships within the local community.

·    The Panel were supportive of the multi-day program to encourage repeat visitation for residence and visitors including overnight stays. 

·    The application was well detailed and addressed each criterion well.

·    The Panel recommends sponsorship of the event to the full amount of $10,000 requested for the delivery of this multi-day event.

 

Carols by Candlelight | 6 December 2025

Carols by Candlelight will return this year, hosted by non-for-profit organisation, Specialist Medical Resources Foundation (SMRF). SMRF has over 10-years’ experience in producing and delivering professional theatre and events in Wagga Wagga. The event is scheduled to be held on 6 December and is looking to expand this year in a new location at Riverside: Wagga Beach precinct.

 

Carols by Candlelight will focus on creating an inclusive environment and supporting local creative industries. The event will showcase an exciting program of roving entertainers, face painting, a jumping castle, petting zoo and food stalls that will appeal to young families, and seniors. The pre-show entertainment features Indigenous and multicultural performances that will foster greater understanding between different sections of the community.

 

Carols by Candlelight has demonstrated in their application that the event will support local businesses collaborations through the creation of overnight packages for visitors, promotion of Christmas shopping, dining, and accommodation in Wagga Wagga. Event organisers will also engage marketing strategies to attract both local and visiting attendees from within the region.

 

Event summary

·    Date: 6 December 2025

·    Expected attendance: 4000+

·    Visitors outside of the Local Government Area: 500

·    Program duration: 1 day

·    Proposed venue: Riverside: Wagga Beach precinct

·    Total income (excluding Council sponsorship funds): $65,000

·    Total event cost: $70,000

·    Total amount requested: $10,000

·    Event committee members: Angela Boulton, Connor Crawford, Chloe Sutton, Jolene Green, Sophie McKeller, Tony Boulton, Genevieve Fleming

 

The applicant is seeking $10,000 in cash funding from Council’s Major Events, Festivals and Films Sponsorship to stage and deliver the event.

 

If successful in securing the requested funding the applicant will acknowledge Council’s funding through platinum sponsorship and logo placement on all marketing and advertising material and promotion through media opportunities as they arise.

 

The Panel has assessed this application against the Major Events, Festivals and Films Sponsorship Guidelines for an Incubator Event and recommend this event receives the full amount requested of $10,000 towards the delivery and staging of their multi-day event.

 

The Panel’s assessment and recommendation is summarised as follows:

·    The application scored well in terms of having strong community links and strategic partnerships within the local community.

·    The Panel agreed that the team delivering this event were well experienced and demonstrated a strong track record of staging community events

·    The Panel were supportive of the program to encourage repeat visitation for residence and visitors. 

·    The application was well detailed and addressed each criterion well.

·    The applicant provided clear differentiation from other festive events in the city.

·    The Panel recommends sponsorship of the event to the full amount of $10,000 requested for the delivery of this multi-day event.

 

Christmas with the Con | 13 December 2025

Christmas with the Con is an event staged and delivered by Riverina Conservatorium of Music scheduled to be held at the Riverside Precinct. The proposed event’s primary objective is to bring community groups together to enjoy a free evening of live music performances.

 

Christmas with the Con, now in its fourth year for 2025, is programmed to include performances from over 200 musicians with feature soloists, ensembles, talented vocalists, and the Riverina Conservatorium of Music orchestra.

 

The staging of the event is expected to engage with musicians from the Riverina Conservatorium of Music and will be supported by local suppliers and vendors including professional sound and lighting suppliers. Christmas with the Con offers a free community event, attracting a diverse audience comprising of attendees from Wagga Wagga and surrounding regional areas.

 

The programming for the event will also feature a fireworks display, choreographed to music, pending appropriate risk management and approvals.

 

Event summary

·    Date: 13 December 2025

·    Expected attendance: 4600

·    Visitors outside of the Local Government Area: 150

·    Program duration: 1 day

·    Proposed venue: Wagga Beach: Riverside precinct

·    Total income (excluding Council sponsorship funds): $0

·    Total event cost: $48,024.17

·    Total amount requested: $20,000

·    Event organiser: Kylie Dunstan, Hamish Tait, Harold Gretton, Tamara Spencer

 

The applicant is seeking $20,000 in cash funding from Council’s Major Events, Festivals and Films Sponsorship for their initiative.

 

Upon the success of funding, the applicant has detailed clear strategies to ensure Council is acknowledged across their marketing initiatives. This includes the use of logos on all marketing materials, social media promotions and digital communications, acknowledgements in media interviews and press releases and the display of Council promotional banners at the event site.

 

The Panel has assessed this application against the Major Events, Festivals and Films Sponsorship Guidelines for a Developing Event and recommend this event receives the maximum eligibility of $19,209.66, being 40% of total event costs, for delivery and staging of the event.

 

The Panel’s assessment and recommendation is summarised as follows:

·    The benefits and value of this project scored well in terms of event experience, event management, innovation, and direct benefit to the community and local creative industries

·    The Panel has commended the selected venue and will be great to see the space further activated

·    The event organiser has a proven track record of hosting and delivering events in the Wagga Wagga Local Government Area

·    The Applicant has demonstrated strong community connections and demonstrated support from a variety of local creative industries and organisations

·    The Panel identified the application specified a niche audience however the Panel believes it has the potential to attract a broader range of audience

·    The Panel encourages the event to consider stronger market research methodologies and consider targeting out of region visitors including the Friends and Relatives market.

·    The applicant provided clear differentiation from other festive events in the city.

·    The Panel has recommended that they receive $19,209.66 toward the event at this location

 

2025/26 Major Events Sponsorship Budget	$100,000.00
Less Current Commitments
·    Gears & Beers Festival (year three of three)	($20,000.00)
Total Current Commitments	($20,000.00)
Recommended sponsorship
·    Riverina Harvest Festival	($10,000.00)
·    Carols by Candlelight	($10,000.00)
·    Christmas with the Con	($19,209.66)
Total Major Events Sponsorship funding recommended in this report	($39,209.66)
Remaining budget for 2025/26 Major Events, Festivals and Films Sponsorship	$40,790.34

 

Applications for Round 2 are currently open for the remaining $40,790.34 available and closing on Sunday 13 July 2025. This funding opportunity is widely promoted through digital social media platforms, industry newsletters and through direct consultation with event organisers throughout the year.

 

Job number 15308 – Major Events Sponsorship

POL087 – Major Events, Festivals and Films Sponsorship

 

 

Vibrant

Vibrant and activated spaces and opportunities

Plan and deliver diverse, vibrant and inclusive events and festivals for residents and visitors.

 

Risk management will be addressed as part of any future sponsorship agreement, with terms and conditions ensuring events are managed appropriately. A staged payment schedule based on event planning and delivery milestones will also be implemented to mitigate against non-delivery of event with each applicant.

 

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Have your Say

Email newsletter

Social media

Website

Inform

Consult

Involve

x

x

x

x

x

x

x

Collaborate

 

 

 

1.	Carols by Candlelight_MEFFS R1 application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
2.	Carols by Candlelight_MEFFS R1 event concept plan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
3.	Christmas with the Con_MEFFS R1 application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
4.	Christmas with the Con_MEFFS R1 Event Management Plan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
5.	Riverina Harvest Festival_MEFFS R1 Event Concept Plan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover
6.	Riverina Harvest Festival_MEFFSR1 application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-8

 

RP-8               REQUESTS FOR FINANCIAL ASSISTANCE - SECTION 356

Author:          Carolyn Rodney 

         

 

Summary:

Council has received three (3) fee waiver requests for Council’s consideration.

 

 

That Council:

a       in accordance with Section 356 of the Local Government Act 1993, provide financial assistance to the following community groups:

i         Wagga Wagga Filipino Community for $495.00

ii        UNISONg Community Choir Inc. for $1,200.00

iii       St Vincent de Paul for $990.00

b       note the proposed budget available for financial assistance requests for the remainder of the 2025/26 financial year

Two (2) Section 356 financial assistance request is proposed for consideration at this Ordinary Council meeting:

1.      Wagga Wagga Filipino Community - $495.00

Dear Scott, 

Request for Financial Assistance for Venue Hire – Filipino Independence Day Celebration

I hope this email finds you well. I am writing on behalf of the Filipino Community in Wagga Wagga to formally request financial assistance from Council towards the hire of the council meeting room for our forthcoming event commemorating the 127th Independence Day of the Philippines on 15th June 2025 at 8-11am. 

This occasion holds profound significance for our local Filipino community, providing an opportunity to honour our nation’s history fostering cultural exchange, inclusivity, and civic engagement within Wagga Wagga. The celebration has been entirely funded through community contributions, demonstrating our commitment to self-sufficiency and collective effort. However, financial assistance for the venue would substantially ease the financial burden on individual attendees, ensuring broader participation and accessibility.

We understand that the Wagga Wagga City Council extends financial support to community events such as this, and we would greatly appreciate the opportunity to be considered for such assistance. We hope we can continue to contribute positively to the city’s vibrant multicultural landscape, reinforcing our shared commitment to diversity and community welfare.

In light of this, we respectfully seek the council’s support in waiving or subsidising the venue hire costs, thereby facilitating the successful hosting of this meaningful event. Such assistance would not only benefit our community but also reaffirm the council’s dedication to cultural and community engagement.

We would greatly appreciate the opportunity to discuss this request further and explore potential avenues for support. Please do not hesitate to contact me at your earliest convenience.

Yours sincerely,

Annabelle 

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Objective: Our community feel welcome, included and connected”

The Wagga Wagga Filipino Community have not received any financial assistance this financial year. 

2.      UNISONg Community Choir Inc. - $1,200

Dear Council Members,

On behalf of UNISONg Community Choir, I would like to extend our heartfelt thanks to Wagga Wagga City Council for generously waiving our Duke of Kent Hall hire fees for Monday night rehearsals during the first half of 2025. Your support has made a meaningful difference to our ability to operate and serve the women of Wagga Wagga.

As a not-for-profit incorporated association, we rely entirely on public donations, fundraising efforts, and voluntary member contributions to keep our choir accessible and affordable for all women—regardless of their financial circumstances. The fee waiver from January to June 2025 has lifted a considerable burden and allowed us to focus our energy on building community, fostering wellbeing, and creating music together.

We are now writing to formally request a continuation of this support, by seeking a fee waiver for the upcoming financial year (1st July 2025 through to 30th June 2026), to enable us to continue holding our weekly rehearsals at the Duke of Kent Hall on Monday evenings.

We have truly appreciated our access to the hall over the last year and have always found it to be an exceptionally safe, clean and accessible space for our community. The kitchen facilities are also well appreciated as they have allowed us to expand our offerings to include a free supper for our attendees.

For those unfamiliar with our group: UNISONg is a non-auditioned, inclusive choir of women, where public performance is entirely optional. Our emphasis is on singing as a tool for connection, wellbeing, and joy. Since our founding in 2021 as a program of the Wagga Women’s Health Centre, we have grown rapidly. At the end of 2024, we transitioned to become an independent, incorporated not-for-profit association following a unanimous vote by members and committee.

Our impact continues to expand. In just the first five months of 2025, over 70 individual women have attended Monday night sessions, with an informal membership base now exceeding 130 women. These numbers reflect the high value the community places on this initiative and the important role it plays in fostering social connection and mental wellbeing.

We are proud to be contributing to a more connected and resilient community and hope to continue doing so with the Council’s ongoing support.

Thank you for considering our request.

Warm regards,

Emma Kidson

Secretary/Treasurer, UNISONg Community Choir Inc

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Objective: Our community feel welcome, included and connected”

UNISONg have not received any financial assistance this financial year, however received a similar fee waiver for part of the 2025/26 financial year. 

3.      St Vincent de Paul - $990.00

Dear Sir/Madam,

On behalf of the St Vincent de Paul Society, I am writing to formally request a waiver of fees for the use of the Council Chambers on Saturday, 13th September 2025, to host a regional gathering for our members and volunteers.

This event is an opportunity for our dedicated volunteers from across the region to come together, share ideas, reflect on our community service efforts, and strengthen connections across our network. It is a not-for-profit event focused on appreciation, collaboration, and regional unity.

As a charitable organisation, we rely heavily on the generosity of community support and would greatly appreciate the council’s assistance in providing the venue at no cost. Your support in waiving the usual hire fee would directly contribute to our mission of serving the vulnerable and disadvantaged in our community.

Please do not hesitate to contact me if further information or documentation is required in support of this request.

Thank you for your time and consideration.

Kindest Regards

Lisa Whillans

Client and Member Support Officer

St Vincent de Paul

 

The above request aligns with Council’s Strategic Plan “Community Place and Identity” – Objective: Our community feel welcome, included and connected”

The St Vincent de Paul have not received any financial assistance this financial year. 

 

Budget Summary (rounded to the nearest dollar where applicable)
Total Section 356 Contributions, Grants and Donations 2025/26 Budget allocation	$2,458,659
Total of Section 356 Contributions, Grants and Donations budget allocations approved during 2025/26 Operational Plan adoption*	($2,435,433)
Total of fee waivers approved to date this financial year (Palliative Care Enhancement Council, approved at the 28 April 2025 Council meeting)	($895)
Revised Balance of Section 356 budget available for requests received during the 2025/26 financial year	$22,331
1)   Wagga Wagga Filipino Community	($495)
2)   UNISONg Community Choir	($1,200)
3)   St Vincent de Paul	($990)
Subtotal Fee Waivers included in this report proposed to be funded from the Section 356 Budget	($2,685)
Proposed Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2025/26 Financial Year	$19,646

POL 078 – Financial Assistance Policy

 

Regional Leadership

Engaged Community

Establish partnerships and relationships with community and foster opportunities for collaboration and action.

 

N/A

Cross Directorate consultation has been undertaken as required.

 

 

1⇩.	Section 356 - Request for Financial Assistance - UNISONg Community Choir
2⇩.	Section 356 - Request for Financial Assistance - Wagga Wagga Filipino Community
3⇩.	Section 356 - Request for Financial Assistance - St Vincent de Paul

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-8

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-8

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-8

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-9

 

RP-9               COUNCILLOR EXPENSES AND FACILITIES POLICY - POL 025

Author:         Nicole Johnson 

Executive:    Scott Gray

         

 

Summary:

Councillor expenses and facilities policies should allow for councillors to receive adequate and reasonable expenses and facilities to enable them to carry out their civic duties as elected representatives of their local communities.   Amendments have been made to the current Councillor Expenses and Facilities Policy (POL 025), requiring the endorsement of Council.

 

 

Recommendation That Council: a       endorse the draft Councillor Expenses and Facilities Policy (POL 025) and place it on public exhibition for a period of 28 days from 8 July 2025, inviting public submissions until the 19 August 2025 b       receive a further report following the public exhibition and submission period: i         addressing any submissions made in respect of the draft Councillor Expenses and Facilities Policy (POL 025) ii        proposing adopting of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

A revised draft Councillor Expenses and Facilities Policy (POL 025) has been prepared in accordance with Section 252 of the Local Government Act 1993 (NSW), following a review of the current policy against the existing model policy developed by the Office of Local Government (OLG). The draft policy has been tailored to reflect Wagga Wagga City Council’s local context while ensuring consistency with legislative requirements and sector expectations.

 

The review has aimed to simplify and clarify the policy to improve its usability, remove internal duplication, and eliminate overlaps with other governance documents, such as the Code of Conduct. The result is a clearer and more transparent reference document for councillors and the community.

 

As part of the update, the draft policy proposes an increase to the annual budget allocation for councillor professional development in line with the current draft budget and introduces career development provisions to support the ongoing capability and leadership of elected representatives.

 

The draft policy aligns with the Local Government Act 1993, the Local Government (General) Regulation 2021, and the structure and intent of the OLG’s existing model policy.

 

To facilitate public consultation, it is recommended that the draft Policy be placed on public exhibition for a period of 28 days from 8 July 2025, inviting public submissions until the 19 August 2025.

 

The maximum amounts for each expense of facility will be set as per the adopted budget on an annual basis.

The Local Government Act sets out the annual policy review and adoption processes that must be followed for this Policy, including the below:

 

·    Councils must annually adopt a councillor expenses and facilities policy within the first 12 months of each term of council (s252(1))

 

·    Councils must give public notice of the intention to adopt a policy and allow at least 28 days for public submissions (s253(1)) and consider submissions made (s253(2))

 

Regional Leadership

Ethical Leadership

Deliver accountable and transparent leadership.

 

Council policies are essential to ensure transparent legal, fair and consistent decision-making across the Council. They support Council in achieving its corporate objectives and provide a critical guide for staff, Councillors and other stakeholders. In the absence of effective policies there is a greater risk of inconsistency, confusion and inefficiency. The correspondence from the Minister for Local Government NSW has highlighted the need for Councillor Expenses and Facilities Policies to be compliant with the Act and Regulation.

 

The draft Councillor Expenses and Facilities Policy (POL 025) has undergone internal review by Council officers and financial limits as part of budget consideration.

 

To ensure transparency and facilitate both internal and external engagement, the following consultation activities will be undertaken during and after the public exhibition period:

·      The draft Policy will be made available on Council’s website for the duration of the exhibition period.

·      A notice will be published in Council News and through the required formal advertisements.

·

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Have your Say

Email newsletter

Social media

Website

Inform

×

×

Consult

Involve

Collaborate

Other methods (please list specific details below)

 

 

 

1⇩.

Draft Councillor Expenses and Facilities Policy (POL 025)

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-9

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-10

 

RP-10            CODE OF CONDUCT AND CODE OF MEETING PRACTICE

Author:          Nicole Johnson 

Executive:    Scott Gray

         

 

Summary:

This report seeks Council’s endorsement of the Code of Conduct, the Administrative Procedures for the Code of Conduct, and the Code of Meeting Practice. It also notes the ongoing review of these codes by the NSW Office of Local Government. Following the release of the revised Model Codes, Council will consider any necessary amendments and report back to Council.

 

 

That Council:

a       adopt the current Code of Conduct and Administrative Procedures for the Code of Conduct

b       endorse the draft Code of Meeting Practice and place on public exhibition for a period of 28 days from 8 July and invite public submissions until 19 August

c        receive a further report following the public exhibition and submission period:

(i)     addressing any submission made in respect of the draft Code of Meeting Practice

(ii)     proposing adoption of the draft Code of Meeting Practice unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Code of Conduct and Administrative Procedures for the Code of Conduct

Council’s Code of Conduct sets the minimum standards of conduct for council officials and enhances public confidence in local government. It is prescribed by regulation to assist council officials to understand and comply with the standards of conduct that are expected of them, to enable them to fulfil their statutory duty to act honestly and exercise a reasonable degree of care and diligence.

 

In accordance with Section 440 (7) of the Local Government Act 1993, Council must review its Code of Conduct within 12 months of each ordinary election.

 

Council has completed the review of both the Code of Conduct and the Administrative Procedures for the Code of Conduct and is proposing no changes. 

 

The Office of Local Government (OLG) is currently undertaking a comprehensive review of the Model Code of Conduct for Councils in NSW and the associated framework for managing councillor misconduct. This review aims to strengthen the integrity, transparency, and accountability of local government decision-making by clarifying standards of conduct and improving the complaints and disciplinary process.

Key focus areas of the review include:

·      Streamlining and simplifying the Model Code of Conduct

·      Enhancing the effectiveness and timeliness of the misconduct complaints process

·      Strengthening sanctions for serious or repeated misconduct

·      Ensuring consistency with broader public sector ethics and integrity frameworks

 

The OLG review has been undertaken in consultation with councils, industry representatives, and other key stakeholders including Council’s submission in 2022. However, the finalisation and release of the revised Model Code of Conduct and misconduct provisions has been further delayed due to the need for legislative amendments, resulting in the revised documents will not be released in time for councils to meet the prescribed review timeframes.

 

Accordingly, it is recommended that Council adopt its current Code of Conduct and associated Administrative Procedures at this time, with a further review to be undertaken once the revised Model Codes are formally released by the OLG.

 

Code of Meeting Practice

In accordance with Section 360 of the Local Government Act 1993 and the Model Code of Meeting Practice for Local Councils in NSW, Council is required to adopt a Code of Meeting Practice within 12 months of each ordinary local government election. These provisions also require that the draft Code be placed on public exhibition for a minimum of 28 days, with a submission period of at least 42 days to allow for community feedback.

 

The Office of Local Government (OLG) has also been reviewing the Model Code of Meeting Practice. A consultation draft of the amended Code was released in December 2024, with the consultation period closing on 28 February 2025, which included Council’s submission. The proposed amendments form part of the government's broader efforts to enhance transparency and ensure that councillors maintain visible and effective control over council decision-making processes.

 

It is anticipated that the revised Model Code of Meeting Practice will be prescribed in the coming months. The reforms are expected to be implemented in two stages, the first addressing meeting procedures, and the second anticipated later in 2025 concentrating on councillor conduct, with a particular emphasis on behaviour during meetings.

 

Given the delayed release of the updated Model Code of Meeting Practice and the need to comply with legislative timeframes, no changes are proposed to Council’s current Code at this time.

 

Accordingly, it is recommended that Council place the Code on public exhibition in accordance with legislative requirements.

 

Following the release of the revised documents by OLG, Council will hold a workshop to review the both the Code of Conduct and the Code of Meeting Practice and will review 2026 council meetings dates.

 

N/A

Local Government Act 1993

Local Government General Regulations 2021

Model Code of Meeting Practice

 

Regional Leadership

Ethical Leadership

Deliver accountable and transparent leadership.

 

Failure to adopt the Code of Conduct and Code of Meeting Practice within the prescribed timeframe may result in non-compliance with legislative obligations, leading to governance, reputational, and legal risks. The Code of Meeting Practice provides a regulatory framework that promotes transparency, accessibility, and consistency in decision-making.

It is proposed to undertake more detailed consultation once the revised Code of Conduct and Code of Meeting Practice are released.

 

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Have your Say

Email newsletter

Social media

Website

Inform

x

x

Consult

Involve

Collaborate

Other methods (please list specific details below)

 

 

1.	Code of Conduct - Provided under separate cover
2.	Administrative Procedures for the Code of Conduct - Provided under separate cover
3.	Code of Meeting Practice - Provided under separate cover

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-11

 

RP-11            2025 LGNSW Water Management Conference

Author:         Nicole Johnson 

Executive:    Scott Gray

         

 

Summary:

The 2024 LGNSW Water Management Conference will be held in Albury from 9 to 11 September 2025.

 

 

Recommendation That Council: a       endorse sending a Council delegate to the 2025 LGNSW Water Management Conference to be held in Albury 2025 from 9 to 11 September 2025 b       appoint one Councillor as Council’s delegate to attend the 2025 LGNSW Water Management Conference

The annual Local Government NSW (LGNSW) Water Management Conference presents a broad range of information from a local government perspective on water management, issues associated with water supply and sewerage services provided by water utilities.

 

The event attracts delegates from NSW and interstate including Councillors and General Managers, water managers and professionals, policy makers from government agencies and key industry stakeholders.

 

Delegates will have the opportunity to find out about the latest water policy initiatives and trends, receive updates on emergent technical issues, benchmark, network and further their professional development and team building capabilities.

 

Typically, the board of Riverina Water County Council resolves to be represented at the conference and has previously arranged registrations for delegates. This Report is to consider sending a separate Council representative.

 

The conference will aim to build on 2024’s conference by continuing to explore issues that are critical to the sector in a way that provides practical takeaways for conference participants.

 

The full registration cost per delegate is $980. Transport, accommodation and incidentals estimated at approximately $450 per delegate in addition to the registration costs, bringing the total estimated cost for this conference to $1,430.00.

 

The conference will be funded from the Councillors’ Conference, travelling, and professional development budget, which has $72,000 (capped at $8,000 per Councillor) for the 2025/26 financial year.

 

Job consolidation number: 12080 – Councillor Development/Conferences/Travelling

 

POL 025 Payment of Expenses and Provision of Facilities to Councillors

 

Regional Leadership

Ethical Leadership

Deliver accountable and transparent leadership.

 

N/A

N/A

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-12

 

RP-12            2025 LOCAL GOVERNMENT NSW ANNUAL CONFERENCE - ELECTION OF DELEGATES AND MOTIONS

Author:         Nicole Johnson 

Executive:    Scott Gray

         

 

Summary:

The Local Government NSW (LGNSW) Annual Conference is taking place from 23 to 25 November 2025 at Panthers Penrith and Western Sydney Conference Centre.   The purpose of this Report is to elect delegates to attend the conference and to consider submitting motions to the Conference.

 

 

Recommendation That Council: a       endorse the Mayor and three (3) Councillors to attend the Local Government NSW Annual Conference to be held from Sunday 23 to Tuesday 25 November 2025 b       elect three (3) Councillor delegates referred to in (a) above to attend the Conference c        note that Councillors elected to attend the conference will be Council’s voting delegates for any Local Government NSW elections for the following twelve months d       note that motion submissions need to be resolved and submitted by Tuesday 30 September 2025

 

The Annual Conference will be held from Sunday 23 to Tuesday 25 November at Panthers Penrith and Western Sydney Conference Centre.

 

Local Government NSW destination host council partner is Penrith City Council.

 

The Annual Conference is the supreme policy-making body of LGNSW and an opportunity for councillors to come together to share ideas and debate issues that shape the way LGNSW is governed and advocates on behalf of the local government sector.

 

In 2024-2025 the following items were determined advocacy priorities for LGNSW at its Annual Conference:

·    Financial Sustainability

The financial sustainability of councils continues to deteriorate under the relentless pressures of declining Financial Assistance Grants, rate pegging, increased cost shifting and other state and federal funding arrangements that fall far short of council and community needs. There is an urgent need for reform of local government funding arrangements to ensure councils can deliver the services and infrastructure NSW communities need, expect and deserve.

 

 

·    Planning & Housing

Local government supports action to address the housing crisis and is committed to working with the State Government and other stakeholders in genuine collaboration. Councils and their communities must be involved in planning for these developments and the delivery of critical local infrastructure to support this growth must be a priority. Councils are also pressing for much greater investment in public and social housing after decades of neglect and for new housing to include a proportion of affordable housing in perpetuity.

·    Roads & Infrastructure

Local governments own and manage more than $176 billion in infrastructure assets that are critical to local economies, productivity and liveability. It is crucial that councils receive increased funding to provide and maintain local road networks and other essential local infrastructure, and to provide the necessary infrastructure to support growing communities. 

·    Resilience to Natural Disasters

Floods and other natural disasters have clearly demonstrated the vulnerability of our infrastructure and the need to build back better to deliver more resilient infrastructure. With the increasing frequency and scale of natural disasters, the NSW and Australian governments must increase their financial support and assistance so councils can undertake this critical responsibility.

·    Environment & The Circular Economy

Improving environmental outcomes continues to be a high priority for local government, with actions to support the transitions to net zero and circular economy featuring strongly.  Better legislation and policies are needed in some areas such as companion animals and illegal tree clearing, while funding is central to tackling the dearth of waste infrastructure and safe disposal of asbestos.

·    Caring & Liveable Communities

Local government is a significant provider and supporter of essential services, and advocates for equitable access, particularly for the most vulnerable. Councils must be supported in their efforts to build vibrant, fair and sustainable communities.

·    Skills & Labour Shortages

Skills and labour shortages are impacting the ability of councils to deliver the infrastructure and services communities expect and deserve. All three spheres of government need to collaborate on initiatives to build a sustainable local government workforce.

 

Motions

LGNSW members may put forward motions for consideration of the Annual Conference. Where a majority of voting delegates at the Annual Conference vote in support of the motion, it is adopted as a resolution of LGNSW. LGNSW updates its Policy Platform annually to reflect these resolutions, and they also inform their Advocacy Priorities.

 

The conference is also an opportunity for mayors and councillors from right across NSW to learn from and support each other, and consider new ways to deliver for the communities they represent.

 

Each year, Local Government NSW (LGNSW) members submit a range of motions to the LGNSW Annual Conference. These motions relate to strategic local government issues which affect members state-wide and introduce new or emerging policy issues. They are debated and resolved by Conference delegates, with successful resolutions establishing LGNSW’s policy positions and guiding LGNSW’s advocacy priorities for the year ahead. All LGNSW member councils are invited to submit motions to the Annual Conference, with the following guide outlining the motion development and submission process. 

 

Councillors will be requested to provide any proposed motions, noting motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions and include:

·    Motion category and sub-category assists with assigning motions to the relevant policy staff and grouping related motions in the Conference Business Paper.

·    Motion wording should include a sentence or two which includes the call to action.

·    Background note should provide a paragraph or two to explain the context and importance of the issue to the local government sector.

 

Key Dates

·    Motion submissions opened on Tuesday 1 July 2025

·    Members are encouraged to submit motions online as early as possible before Tuesday 30 September 2025, to allow assessment of the motions and distribution of the Business Paper before the Conference.

·    Following this meeting Councillors will be requested to provide draft motions by Friday, 29 August. A report will return to council on the 22 September 2025 should any motions be received.

 

For further information regarding Motions – Please see Motion Submission Guide.

 

In accordance with Council’s membership with LGNSW, Council have four (4) votes at the Conference, therefore it is recommended that the Mayor attend with three (3) Councillors.

 

The estimated cost per delegate to attend the conference is $2,995 per person including flights, registration at the early bird rate, accommodation and the conference dinner as below (all GST exclusive costs):

 

 

In addition, there will be further costs for travel and out of pocket expenses. The conference will be funded from the Councillors’ Conference, travelling, and professional development budget, which has $72,000 (capped at $8,000 per Councillor) for the 2025/26 financial year.

 

Job consolidation number: 12080 – Councillor Development/Conferences/Travelling

POL 025 - Payment of Expenses and Provision of Facilities to Councillors.

 

Regional Leadership

Ethical Leadership

Provide strategic direction and leadership for our region to deliver key community priorities.

 

N/A

Councillors and Executive team

 

 

Report submitted to the Ordinary Meeting of Council on Monday 7 July 2025

RP-13

 

RP-13            QUESTIONS WITH NOTICE

Author:          Scott Gray 

         

 

Summary:

This report is to respond to questions with notice raised by Councillors in accordance with Council’s Code of Meeting Practice.

 

 

Recommendation That Council receive and note the report.

 

The following questions with notice were received prior to the meeting, in accordance with the Code of Meeting Practice.

 

Councillor T Koschel I know it may not be our road, but there is concern that the Giveway sign has been removed from the corner of Old Narrandara Road and the Olympic Hwy.  Just wondering if this can be reviewed and replaced?

The Giveway sign was removed by Transport NSW several years ago. Council has conferred with Transport for NSW, the governing authority for all highways and adjoining intersections within NSW. TfNSW has advised that due to Old Narrandera Rd being a terminating road at the intersection of the Olympic highway Estella,  a give way sign is not required as it is covered by legislation. In accordance with existing road rules, motorist must give way at the intersection when exiting from Old Narrandera Rd onto the Olympic Highway.

 

Councillor L Tanner When will the line marking at the Morgan Street/ Tarcutta Street roundabout be addressed?

Council’s Design Team has prepared a revised line marking design for the Morgan Street/Tarcutta Street roundabout. These works are scheduled to be included in the upcoming line marking program, which is currently out to tender.

 

N/A

Code of Meeting Practice

 

Regional Leadership

Good governance

Provide professional, innovative, accessible and efficient services.

 

N/A

N/A