Ordinary Meeting of Council

 

 

 

To be held on
Monday

24 August 2020

AT 6:00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 24 August 2020 at 6:00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

Mr Peter Thompson

General Manager

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 24 August 2020

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 10 August 2020                                  3

DECLARATIONS OF INTEREST                                                                                    3

Mayoral Minute

MM-1           Mayoral Minute - Local Government Exclusion from National Cabinet                                                                                                                  4

Reports from Staff

RP-1            DA20/0109 - Multi Dwelling Housing – 2 x two storey units to rear of existing dwelling, new single garage and associated tree removal works at 51 Simmons Street, Wagga Wagga NSW 2650              7

RP-2            DA20/0240 - ALTERATIONS AND ADDITIONS TO WAREHOUSE AND NEW STRATA SUBDIVISION AT 3-7 LAWSON ST, EAST WAGGA WAGGA NSW 2650   11

RP-3            RESPONSE TO NOTICE OF MOTION - ENFORCEMENT ACTION FOR DA09/0872        15

RP-4            2019/20 Combined Delivery Program and Operational Plan - End of Year Performance Report                                                                       18

RP-5            MEETING WITH NORTH WAGGA RESIDENTS' ASSOCIATION                20

RP-6            Financial Performance Report as at 31 July 2020                   22

RP-7            2020/21 INTEGRATED PLANNING & REPORTING - PUBLIC SUBMISSIONS RECEIVED                                                                                                                57

RP-8            Applications for subsidy for waste disposal for charitable organisations                                                                                    74

RP-9            Annual Grants / Events                                                                   76

RP-10          Annual Grants / Arts, Culture & Creative Industries           81

RP-11          Annual Grants / Community Programs & Projects                 86

RP-12          Annual Grants / Local Heritage                                                   92

RP-13          Annual Grants / Natural Environment                                       95

RP-14          Annual Grants / Neighbourhood and Rural Villages            98

RP-15          Annual Grants / Recreational Facilities                                 102

RP-16          Annual Grants / Rural Halls                                                       106

 

RP-17          Annual Grants / Small Business                                                 109

RP-18          Annual Grants / Youth Led Initiatives                                       115

RP-19          Enlighten for Equity - Youth Led Participatory Industrial Design and Lighting Project                                                                              119

RP-20          BIODIVERSITY STRATEGY: MALDHANGILANNA                                  122

RP-21          Wagga Airport Licence                                                                  136

RP-22          PROPOSED APPLICATION FOR CONTROL OF CROWN ROADS - OURA VILLAGE    139

RP-23          BOLTON PARK MASTERPLAN CONCEPT DESIGN                               142

RP-24          OASIS - COMMUNITY REPRESENTATION                                             146

RP-25          Mobile food vending permit for the Tarcutta truck interchange yard                                                                                                               152

RP-26          RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                    168

RP-27          RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                         170

Committee Minutes

M-1              TRAFFIC COMMITTEE – MEETING 9 JULY  2020                                   172

M-2              SISTER CITY COMMUNITY COMMITTEE - MINUTES - 6 AUGUST 2020 185   

QUESTIONS/BUSINESS WITH NOTICE                                                                     188

Confidential Mayoral Minute

MMCONF-1  General Managers Performance Review  - 1 July 2019

- 31 June 2020                                                                                       189

Confidential Reports

CONF-1       PROPOSED SALE OF LAND AT 205 MORGAN STREET, WAGGA WAGGA 190

CONF-2       RFT2020-34 PLANT MAINTENANCE SERVICES - OASIS                       191

 

 

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 10 August 2020       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 10 August 2020 be confirmed as a true and accurate record.

 

 

1⇩.

Minutes - 10 August 2020

192

 

 

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

MM-1

 

Mayoral Minute

MM-1              Mayoral Minute - Local Government Exclusion from National Cabinet

 

Summary:

The purpose of this notice of motion is to advocate for the inclusion of Local Government in the newly formed National Cabinet.

 

 

Recommendation That Council: a       write to the Premier, the Federal Member for Riverina and the State Member for Wagga Wagga highlighting the necessity for Local Government representation on the newly formed National Cabinet and seeks their assistance in requesting that First Ministers review the decision to exclude Local Government. b       seek a meeting with local Federal and State Members to discuss in more detail the importance of having local government representation on National Cabinet and the value of partnerships with Councils in achieving the objectives of the National Cabinet and the national reform agenda. c        note that the Australian Local Government Association, Local Government NSW, Regional Cities NSW and other state/territory local government associations will continue to advocate for local government representation on the National Cabinet and for Local Government’s interests in all relevant forums.

 

On 13 March 2020, as the Coronavirus pandemic took hold around the world, the Council of Australian Governments (COAG) met in Sydney to discuss a range of issues of national importance.

 

At that meeting First Ministers (the Prime Minister, Premiers and Chief Ministers) agreed to establish a National Cabinet to meet at least weekly to address the country’s response to the coronavirus. The focus was primarily on the health and wellbeing of Australians and managing the health response. Over time National Cabinet has broadened its agenda to include a focus on managing coronavirus impacts across Australia. There was no Local Government representation on National Cabinet when it was established on the basis that its focus was on health. 

 

On 29 May 2020, First Ministers, through the Prime Minister, announced the continuation of National Cabinet, which they considered to be a much more effective body than COAG for taking decisions in the national interest. Local Government was not given a seat at the National Cabinet table. However, ALGA as the national representative body of Local Government, was given a seat on the National Federation Reform Council (NFRC). The NFRC will meet once a year to focus on priority national federation issues such as Closing the Gap and Women’s Safety. In addition to ALGA, the NFRC is comprised of the National Cabinet and the Council of Federal Financial Relations – Federal and State/Territory Treasurers. 

 

 

The President of ALGA had been a member of COAG since it was convened by Prime Minister Keating in 1992. Local Government was included because all parties recognised that Australia has three levels of government and that the Government with most impact on people’s daily lives in terms of the provision of local services and infrastructure is Local Government.

 

Decisions about how our Federation works and how it can be improved or reformed require all three levels of government working together to align their policies and programs. Australians expect the decisions of government affecting them to reflect their grass roots views and to be implemented at the local level as well as the state and national level. This was the case with the development and implementation of the National Competition Policy in the 1990s which included reform at the local government level as well as the National and State levels in areas such as water supply and infrastructure provision through procurement.  

 

National Cabinet, and the Commonwealth Government in particular, are looking towards pro-growth policies to lift investment and get Australians back to work. With a focus on jobs growth they are seeking ways to enable parts of the economy to grow. Local Governments are willing and necessary partners in developing and implementing reform. Reform involving the streamlining of legislation and regulation requires all the levels of government which are involved in regulation working together to achieve the benefits of reform for everyone without imposing costs or burdens on local communities. Getting it right on the ground is Local Government’s area of strength. 

 

Councils facilitate, establish, and grow local businesses and economies. Economic development has always been at the core of every successful council. Councils support economic growth through regional development policies and initiatives, strategic and land use planning, targeted investment attraction, prioritisation of local procurement, and focusing their annual investment on infrastructure that serves the community and business alike. Many councils also provide business networking opportunities, business training, mentoring, and incubator facilities and employment hubs. It is local government that is best placed to drive locally led recovery.

 

The challenge facing National Cabinet over the coming months is unlike any which has faced Australian governments in recent times, and it will require the concerted, coordinated and complementary efforts of all three levels of government to rebuild consumer confidence, support business and recreate millions of jobs. 

 

Australians expect their three levels of government to be working together, and to see evidence of that. Including Local Government in National Cabinet would demonstrate a strong unity of purpose and a combined commitment to promote and implement National Cabinet decisions across the broadest implementation platform available to government.

 

N/A

Code of Meeting Practice

 

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

N/A

N/A

 

 

  

 

 

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-1

 

Reports from Staff

RP-1               DA20/0109 - Multi Dwelling Housing – 2 x two storey units to rear of existing dwelling, new single garage and associated tree removal works at 51 Simmons Street, Wagga Wagga NSW 2650

Author:                        Amanda Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) as the application is for multi-dwelling housing, includes variation to controls and objections to the application have been received.   It is proposed to vary Clause 9.3.3 which relates to the minimum frontage of the block and Clause 2.2 which relates to off-street parking.

 

 

Recommendation That Council approve DA20/0109 for Multi Dwelling Housing – 2 x two storey units to rear of existing dwelling, new single garage and associated tree removal works at 51 Simmons Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the attached Section 4.15 Assessment Report.

 

 

Applicant	Shaun J Bradley
Owner	Shaun J Bradley
Development Cost	$550,000.00
Development Description	Multi Dwelling Housing – 2 x two storey units to rear of existing dwelling, new single garage and associated tree removal works

 

Key Issues

 

·    Compliance with the objectives of the Wagga Wagga Local Environmental Plan 2010

·    Compliance with a number of objectives and controls of the Wagga Wagga Development Control Plan 2010

·    Impact on the context and setting of the Heritage Conservation Area

·    Neighbour submissions.

Assessment

 

·    Under the provisions of the LEP, the subject site is within the R3 Medium Density Residential zone and is within the Heritage Conservation Area.

·    The proposal is generally consistent with the R3 objectives because it relates to the provision of varied housing types within a medium density environment.

·    Vehicle access has been addressed and is considered acceptable. The development will require the upgrade of the adjacent laneway that is to be used to access the site and the applicants have agreed to this requirement.

·    Solar access within the development and private open space are assessed as being adequate and the layout complies with site area and site cover controls.

·    Variations have been sought with regards to off street parking and the minimum frontage width.  Six parking spaces are required and five are proposed and the minimum width for R3 developments is 20m whereas the block is only 14m. Justification has been provided in the attached assessment report and is considered acceptable.

·    The application was notified and six submissions were received in objection to the development. The submissions related generally to the development being out of character with the area, loss of privacy, over-shadowing and the condition of the laneway. The submissions have been addressed within the attached assessment report.

 

Having regard for the information contained in the attached Section 4.15 assessment report, it is considered that the development is acceptable for the following reasons and recommended for approval.

 

Reasons for Approval

 

1.   The proposed development is consistent with the provisions of the Wagga Wagga Local Environmental Plan 2010;

2.   The applicable objectives of Sections 3 and 9 of the DCP are satisfied by the proposed development;

3.   The proposed variations to the required minimum frontage and off street parking spaces have been suitably justified;

4.   The site is suitable for the development being within close proximity to the central area and zoned for medium density development.

5.   For the abovementioned reasons it is considered to be in the public interest to approve this development application

 

Site Location

 

The subject site known as 51 Simmons Street is on the eastern side of Simmons Street approximately 60 metres to the south of the junction with Kincaid Street. The site is rectangular in shape and extends to 834.70 sq.m in size.

 

There is one single storey dwelling located at the front of the site, there are outbuildings at the rear of the block. The existing dwelling is a Victorian style brick dwelling with partially in filled front verandah and a low brick fence across the front elevation.  A metal fence is situated along the lane elevation, vehicle access to the site is from an unsealed laneway to the side. This laneway also provides rear access to several properties with frontages to Kincaid Street.

 

To the south of the lot is a 1960s/70s two storey unit development.

 

The property is within the Heritage Conservation Area.

 

 

N/A

·    Wagga Wagga Local Environmental Plan 2010

·    Wagga Wagga Development Control Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have housing that suits our needs

 

Refusal of the application may result in an appeal process in the Land and Environment Court, which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

 

Approval is not considered to raise risk management issues for Council as the proposed development is generally consistent with the relevant provisions of any relevant State Environmental Planning Policy, the Wagga Wagga Local Environmental Plan 2010 and the Wagga Wagga Development Control Plan 2010.

Pursuant to Section 1.10 of the Wagga Wagga Development Control Plan 2010 the application was advertised and notified to surrounding properties from 12 – 26 June 2020. As a result of this notification six submissions were received in objection to the development.

 

The details of the submissions are provided in the attached assessment report under the provisions of Section 4.15 of the Environmental Planning and Assessment Act 1979.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

x

x

Involve

Collaborate

 

 

 

1.	DA20/0109 - Section 4.15 Assessment Report - Provided under separate cover
2.	DA20/0109 - Plans - Provided under separate cover
3.	DA20/0109 - Statement of Environmental Effects - Provided under separate cover
4.	DA20/0109 - Tree Assessment Report - Provided under separate cover
5.	DA20/0109 - Redacted Submissions - Provided under separate cover

  

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-2

 

RP-2               DA20/0240 - ALTERATIONS AND ADDITIONS TO WAREHOUSE AND NEW STRATA SUBDIVISION AT 3-7 LAWSON ST, EAST WAGGA WAGGA NSW 2650

Author:                        Steven Cook 

General Manager:    Peter Thompson

         

 

Summary:

This report is for a Development Application and is presented to Council for determination. The Application has been referred to Council for determination as a Councillor is nominated on the Development Application form as being a person authorised to act on behalf of the Applicant in relation to the Development Application. This particular circumstance is not covered by POL046 – Processing Development Applications Lodged by Councillors, Staff and Individuals of Which a Conflict of Interest May Arise, or on Council Owned Land Policy, however it is considered appropriate to deal with the Application under the policy as though the Applicant is a Councillor.   The Development Application complies with the LEP and DCP, is assessed as having acceptable impacts, and received no objections.

 

 

Recommendation That Council approve DA20/0240 for alterations and additions to warehouse and new strata subdivision at 3-7 Lawson Street, East Wagga Wagga, subject to the conditions outlined in the Section 4.15 Assessment Report.

 

 

Applicant	Brad Quintal, Quintal Super Fund
Owner	Quintal Superannuation Pty Ltd (Directors: Bradley James Quintal and Gail Maria Quintal) and Prop Strata Plan 18513
Development Cost	$935,000
Development Description	Alterations and additions to warehouse and new strata subdivision

 

Key Issues

 

·    Application referred to Council for determination as a Councillor is nominated on the Development Application form as being a person authorised to act on behalf of the Applicant in relation to the Development Application.

·    Ensuring office space is only used ancillary to a lawful permissible use on the land.

·    The site is above the modelled 1 in 20 year flood level in the area, and thus no minimum finished floor level is required to be conditioned.

 

Assessment

·    Under the provisions of the LEP, the site is within the IN1 General Industrial zone.

·    The development is an addition to an existing Warehouse use for a seed business, which includes ancillary office space.

·    The removal of 10 trees was previously approved under a Tree Management Application (TP20/0053) separate to the Development Application process.

·    The development is assessed as being consistent with the LEP and DCP.

·    Impacts of the proposed development are not significant and are assessed as being acceptable.

·    The application was notified to adjoining owners and no submissions were received.

·    The Application was referred to Essential Energy and Riverina Water, who provided no objection to the development.

·    Conditions have been recommended to ensure any office space is only used ancillary to a permissible use of the land.

 

Having regard for the information contained in the attached Section 4.15 assessment report, it is considered that the development is acceptable for the following reasons and recommended for approval.

 

Reasons for Approval

 

1.   The proposed development is consistent with the provisions of the Wagga Wagga Local Environmental Plan 2010.

2.   The proposed development is consistent with the provisions of the Wagga Wagga Development Control Plan 2010.

3.   The impacts of the development are considered acceptable.

4.   No objections to the development were received.

5.   The development is considered to be in the public interest.

 

Site Location

The site, being Strata Plan 18513, 3-7 Lawson Street, East Wagga Wagga, is located on the south-eastern corner of Lawson Street and Schiller Street. The Strata Plan consists of 10 Strata lots, subdividing 4 separate blocks. Block 1 consists of 2 lots, Block 2 of 5 lots, Block 4 of 2 lots, and Block 3, to which the additions are proposed, consisting of a single lot. Each lot has a designated area of open space immediately adjacent to it, with the remainder of the site (including parking and vehicle movement areas) being common property.

 

The proposed additions and car park area are proposed on common property, however, a new Strata Plan is proposed to create an additional 11th lot to house the building additions.

 

The site also includes extensive landscaping areas, including a number of tree plantings.

 

The broader locality contains a mixture of industrial and warehousing type uses.

 

N/A

·    Wagga Wagga Local Environmental Plan 2010

·    Wagga Wagga Development Control Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Refusal of the application may result in an appeal process in the Land and Environment Court, which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

 

Approval is not considered to raise risk management issues for Council as the proposed development is generally consistent with the relevant provisions of any relevant State Environmental Planning Policy, the Wagga Wagga Local Environmental Plan 2010 and the Wagga Wagga Development Control Plan 2010.

Pursuant to Section 1.10 of the Wagga Wagga Development Control Plan 2010 the application was notified to surrounding properties from 6-20 July 2020. No public submissions were received. Essential Energy and Riverina Water provided comments and raised no objection to the development.

 

The details of the submissions from Essential Energy and Riverina Water are provided in the attached assessment report under the provisions of Section 4.15 of the Environmental Planning and Assessment Act 1979.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

x

x

Involve

Collaborate

 

 

 

1.	DA20/0240 - s4.15 Assessment Report - Provided under separate cover
2.	DA20/0240 - Plans - Provided under separate cover
3.	DA20/0240 - Statement of Environmental Effects - Provided under separate cover

  

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-3

 

RP-3               RESPONSE TO NOTICE OF MOTION - ENFORCEMENT ACTION FOR DA09/0872

General Manager:    Peter Thompson

         

 

Summary:

At the Ordinary Meeting on 13 July 2020 Council resolved that a report be provided explaining in detail the non-enforcement of conditions for Development Application number DA09/0872, Rocky Point Quarries.

 

 

Recommendation That Council: a       note the report and the steps moving forward b       receive a further report in November 2020 confirming the outcome of the enforcement action detailed in the report

 

Background

 

At the 13 July 2020 Council Meeting it was resolved:

 

That Council receive a report at the 27 July 2020 Council Meeting explaining in detail the non-enforcement of conditions for Development Application number DA09/0872, Rocky Point Quarries including:

i.     an outline of a plan of action to resolve the issues

ii.    an outline of Council expenditure incurred in relation to the maintenance of Tooyal Road

 

In 2009 Rocky Point Quarries (RPQ) lodged a Development Application (DA) for the expansion of RPQ on Tooyal Road, Euberta. In 2011 the application was approved by the Wagga Wagga Interim Joint Planning Panel (Planning Panel).

 

As part of the DA approval, to minimise the impacts of heavy vehicles using Tooyal Road – including the impacts of dust on adjoining properties – the following condition was added to the consent:

 

21.   Within 12 months of the commencement of quarrying operations under this consent, Tooyal Road shall be sealed at the developer’s cost to a standard determined to be suitable for the proposed traffic generated in accordance with Council’s Engineering Guidelines for Subdivision and Developments, for its full length from the quarry access gate south to the commencement of the existing seal on Tooyal Road just north of its intersection with Old Narrandera Road.

 

        Prior to carrying out these works, the subject section of road shall be gravel resheeted 8.5 metres wide and 250mm thick. The profile and compaction requirements shall be in accordance with Council’s Engineering Guidelines for Subdivision and Developments.

 

 

Development Consent Draft Condition

A draft report was sent to the Planning Panel that included a condition requiring the sealing of the road. It was silent on who was to carry out the works. When the DA was reported for determination, the sealing of the road was discussed between staff and the Panel.

 

It was agreed that the condition be tightened up to nominate the quarry operator as the person to seal the road. It was further agreed that if Council, as the asset owner, and RPQ wanted to enter into some agreement they certainly could, but in the absence of any formal agreement the onus was clearly on RPQ. This reduced the risk for Council and ensured that there was an entity with a clear responsibility to seal the road.

 

RPQ formally commenced operating under this consent in March 2016, meaning that sealing of Tooyal Road had to be completed by March 2017. The road is still not sealed.

 

Operational Staff Commitment

Prior to the determination of the DA, a meeting was held with the applicant around May 2010. A commitment was made by the then Director of Infrastructure that if RPQ prepared the gravel surface, Council would seal the road. According to RPQ, the offer was made to offset the costs incurred by RPQ in maintaining the road since 2006, and the fact that the road was now heavily utilised by traffic not associated with the quarry. This agreement was made outside of the DA process and without Council resolution. 

 

Although there were apparently witnesses to the then Director of Infrastructure making the commitment, there is no record on file of the commitment being made, nor was it reported to Council or the cost of sealing included in any subsequent budget estimates. It would not have been in the power of the Director to make this commitment on Council’s behalf.

 

Failure to Meet Requirements of DA approval

RPQ prepared a deed of agreement in June 2016, nominating Council as the party to seal the road, in reference to the earlier verbal undertakings. The deed commits RPQ to upgrading the road and associated drainage to Council’s design and maintaining the road until such time as it is sealed.

 

RPQ have carried out some improvements to the road since commencing operations in March 2016 and are maintaining the road in accordance with the DA approval requirements. As a consequence, Tooyal Road is now the route of choice for local farmers and residents as it is in a much better condition than the Gap Road.

 

Council Expenditure Incurred

Council has not maintained or incurred any costs for this section of road since the DA was issued. This section of the road is maintained by the operator at their expense.

 

Enforcement

A report was presented to Council on 24 April 2017. The report recommended that Council approve the sealing of Tooyal Road between the intersection with Old Narrandera Road and the quarry access gate, a distance of approx. 5.4 kilometres. This was not supported by Council and it was resolved:

 

That Council enforce the conditions of consent of the Development Application DA09/0872 for Rocky Point Quarry.

 

A show cause letter was sent on 27 July 2017 and a notice of intent was issued on 21 February 2018.

 

Some communication and a meetings have occurred with the developer, however there is a lack of clarity in relation to any outcome.

 

Next Steps

N/A

N/A

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

N/A

A number of meetings have been held with the applicants over a number of years. A workshop was held with Councillors in November 2017, where it was agreed to issue Rocky Point Quarry with a notice of intent.

 

 

  

 

RP-4               2019/20 Combined Delivery Program and Operational Plan - End of Year Performance Report

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report provides details of Council’s performance against the Combined Delivery Program and Operational Plan 2019/2020.

 

 

Recommendation That Council receive and note the end of year performance report against Council’s Combined Delivery Program and Operational Plan 2019/2020.

 

The attached report is a summary of Council’s performance against the targets identified in the Combined Delivery Program and Operational Plan 2019/2020 as at 30 June 2020. The report includes performance against service delivery tasks and targets.

 

Due to the end of year reset process, Capital Projects have not been included in this report and a separate Capital Projects report will be provided. As per the structure of the DPOP for 2019/20, reports have been presented by functional area to provide a summary of their relevant deliverables, projects and measures.

 

Despite the impacts of COVID-19 experienced this year, Council still achieved 73% its performance targets.

 

 

 

N/A

NSW Local Government Act 1993

 

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

N/A

 

1.

End of Year Operating Performance Report - 2019/20 - Provided under separate cover

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-5

 

RP-5               MEETING WITH NORTH WAGGA RESIDENTS' ASSOCIATION

General Manager:    Peter Thompson

         

 

Summary:

The purpose of this report is to provide Councillors with an overview of a recent meeting with representatives of the North Wagga Residents’ Association.

 

 

Recommendation That Council: a       receive and note the information provided in this report b       proceed with the process currently underway in parallel with the approach being undertaken by the North Wagga Residents’ Association

 

On 5 August 2020 the Manager of Technical and Strategy, Mr Peter Ross and myself coordinated a meeting with representatives of the North Wagga Residents’ Association (Association) to provide information on how Council was proceeding with the Active Travel Plan cycleway project along the North Wagga levee. The meeting was attended by Fiona Ziff, Sam McGuiness and Peter Morris on behalf of the Association.

 

At the meeting, the representatives of the Association stated that the Association is going to pursue the construction of a 1 in 100-year levee themselves and not involve Council.  The Association indicated that it would be seeking approval of the project as a State Significant Development.

 

During the meeting, I confirmed that I was uncertain of any process which would enable the levee to be approved in such a manner. Having said that, I indicated that Council would provide information Council holds, such as geotechnical reports and levee designs that will enable the Association to progress with their plans.

 

Council is currently following the processes required under the NSW Government Floodplain Planning Manual. I believe this is the required approach to securing flood mitigation works in North Wagga and will produce a result eventually for the residents of North Wagga. At the meeting it was agreed that Council would continue with the process we are currently undertaking in parallel with the approach proposed by the Association.

 

I also advised the Association that in the event the Association is successful in gaining the approval to construct the levee, I felt that the money currently being collected by Council for flood mitigation in North Wagga could be available for the project.  This would need to be subject to probity and governance controls in relation to the application of the funds to the project.

 

There are no financial implications relating to this report. Council is already in the process of seeking expressions of interest to conduct a peer review of Council’s adopted Floodplain Risk Management Study and Plan.

NSW Floodplain Planning Manual

 

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

There is a lot of misinformation being circulated in the community.

 

A flyer has been circulated that the General Manager of Council has provided consent for the Association to take over the construction of the levee.  This is completely false.

 

The proposal of the Association to pursue an approval for the levee as a State Significant Development is a decision solely of the Association.

 

Similarly, the flyer claims that once the Association obtains approval for the levee the Council will ‘hand over’ the money it is collecting.  While it is most likely that this money would be available to the project it would be subject to a rigorous governance and probity regime in the same manner as any Commonwealth and State Government funding towards the project.

 

The flyer gives the impression that approval of a 1 in 100 levee has nearly been secured and suggests this claim is endorsed by Council which is not true.

 

Council need to ensure that the community is provided with accurate information upon which to make decisions and distance against from fake claims.

No further consultation has occurred with the Association since the meeting on 5 August 2020. I have requested further clarification regarding the flyer and misinformation via email, but I have not received a response. A separate engagement strategy will be developed for the peer review when it comes back to Council.

 

 

 

  

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-6

 

RP-6               Financial Performance Report as at 31 July 2020

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report is for Council to consider information presented on the 2020/21 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 July 2020.

 

 

Recommendation That Council: a       note the financial information presented in the report on Council’s 2020/21 budget b       note the financial updates due to COVID-19 and the likely continued impact on the 2020/21 budget c        approve the Pending Project budgets outlined within the report to be included in the 2020/21 Confirmed Capital Works Delivery Program d       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above e       note the details of the external investments as at 31 July 2020 in accordance with section 625 of the Local Government Act 1993

 

Wagga Wagga City Council (Council) continues to forecast a $4M deficit budget position for the 2020/21 budget year (as at 31 July 2020) due to the estimated financial impact the COVID-19 pandemic is having on many businesses, with local councils not immune to the pandemic.   

 

While the likely impact on Council’s 2019/20 budget was anticipated to be in the vicinity of the $1,741,572 deficit position originally reported to Council at the 25 May 2020 Council meeting (RP-4), as reported last month at the 27 July 2020 Council meeting (RP-4), there are indications that the deficit may not be as significant in some areas. This may reduce the $1.7M anticipated deficit, and the final financial result being presented to Council later in the calendar year as part of the 2019/20 audited financial statements.

 

Council has experienced a positive monthly investment performance for the month of July when compared to budget ($332,112 up on the monthly budget). This is due mainly to continued positive rebounds from Council’s Floating Rate Note portfolio and TCorp Long Term Growth fund.

 

Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 7% of approved budget (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 65%.

 

OPERATING EXPENSES

Total operating expenditure is 12% of approved budget and is tracking slightly over budget at this stage of the financial year due to operating contract commitments that have been raised for the full year. Excluding these commitments, the expenditure to budget is 7% which is on target.

 

CAPITAL INCOME

Total capital income is 0% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 12% of approved budget (including ‘Pending Projects’). Excluding ‘Pending Projects’ budgets, the capital expenditure including commitments is 33% of approved budget.

 

 

 

 

 

 

 

*Please Note: The Capital Budgets listed above are at 31 July 2020 and do not include the Budget Variations that were approved at the 3 August 2020 Extraordinary Council Meeting.

 

 

 

 

 

 

 

 

 

Revised Budget Result - Surplus/(Deficit)	$’000s
Original 2020/21 Budget Result as adopted by Council Total Budget Variations approved to date Budget Variations for July 2020	($4,342K) $330K $0
Proposed Revised Budget result for 31 July 2020	($4,012K)

 

The proposed Budget Variations to 31 July 2020 are listed below:

 

 

The Pending Projects list is a list of adopted Capital Works projects which have not been included in the 2020/21 Delivery Program for the following reason(s):

 

-  Capacity and resourcing constraints

-  Project description and scope not fully defined

-  External funding to be determined

 

The following projects are now considered to meet the necessary requirements to be included in the Capital Works Delivery Program:

 

Capital Works Project	Prior Years	2020/21 Budget	2021/22 Budget	Total Project Budget	Comments
Lawn Cemetery Lunch Room Job Consolidation:19513	$675	$52,032	$0	$52,707	Currently $3,642 delivery and $48,390 pending. Proposed $52,032 delivery.
Tarcutta Truck Stop CCTV Job Consolidation:19550	$0	$26,000	$0	$26,000	Currently $2,080 delivery and $23,920 pending. Proposed $26,000 delivery.

 

 

 

 

2020/21 Capital Works Summary

 

Capital Works	Approved Budget	Proposed Movement	Proposed Budget
One-off	$75,086,617	$72,310	$75,158,927
Recurrent	$26,689,771		$26,689,771
Pending	$62,599,723	($72,310)	$62,527,413
Total Capital Works	$164,376,111	$0	$164,376,111

 

 

Current Restrictions

 

Due to the finalisation of the 2019/20 financial year figures, reserve balances have not been included in this report.

 

 

Investment Summary as at 31 July 2020

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution	Rating	Closing Balance Invested 30/06/2020 $	Closing Balance Invested 31/07/2020 $	July EOM Current Yield %	July EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Short Term Deposits
AMP	BBB+	2,000,000	2,000,000	1.80%	1.42%	1/06/2020	30/11/2020	6
ICBC	A	1,000,000	1,000,000	1.67%	0.71%	29/08/2019	28/08/2020	12
Macquarie Bank	A+	1,000,000	1,000,000	1.65%	0.71%	9/03/2020	7/09/2020	6
Auswide	BBB	2,000,000	2,000,000	1.00%	1.42%	30/06/2020	29/01/2021	7
Total Short Term Deposits		6,000,000	6,000,000	1.49%	4.25%
At Call Accounts
NAB	AA-	96,851	816,300	0.25%	0.58%	N/A	N/A	N/A
Rabobank	A+	4	4	0.50%	0.00%	N/A	N/A	N/A
CBA	AA-	1,752,819	3,179,255	0.25%	2.25%	N/A	N/A	N/A
CBA	AA-	20,560,849	10,569,874	0.65%	7.48%	N/A	N/A	N/A
Total At Call Accounts		22,410,523	14,565,434	0.54%	10.31%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.71%	5/06/2017	6/06/2022	60
BOQ	BBB+	2,000,000	0	0.00%	0.00%	7/07/2017	7/07/2020	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.71%	25/08/2016	25/08/2021	60
Westpac	AA-	3,000,000	3,000,000	1.20%	2.12%	10/03/2017	10/03/2022	60
Auswide	BBB	2,000,000	2,000,000	2.95%	1.42%	5/10/2018	6/10/2020	24
BOQ	BBB+	2,000,000	2,000,000	3.35%	1.42%	3/01/2018	4/01/2022	48
Police Credit Union	NR	2,000,000	2,000,000	3.05%	1.42%	29/10/2018	29/10/2020	24
BOQ	BBB+	1,000,000	1,000,000	3.50%	0.71%	1/06/2018	1/06/2022	48
Westpac	AA-	2,000,000	2,000,000	3.02%	1.42%	28/06/2018	28/06/2021	36
ING Bank	A	2,000,000	2,000,000	2.86%	1.42%	16/08/2018	17/08/2020	24
BOQ	BBB+	3,000,000	3,000,000	3.25%	2.12%	28/08/2018	29/08/2022	48
ING Bank	A	3,000,000	3,000,000	2.85%	2.12%	30/08/2018	14/09/2020	24
P&N Bank	BBB	1,000,000	1,000,000	3.10%	0.71%	16/10/2018	18/10/2021	36
Westpac	AA-	2,000,000	2,000,000	3.05%	1.42%	13/11/2018	15/11/2021	36
Institution	Rating	Closing Balance Invested 30/06/2020 $	Closing Balance Invested 31/07/2020 $	July EOM Current Yield %	July EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Police Credit Union	NR	1,000,000	1,000,000	3.07%	0.71%	20/11/2018	20/11/2020	24
P&N Bank	BBB	1,000,000	1,000,000	3.30%	0.71%	20/11/2018	21/11/2022	48
ING Bank	A	2,000,000	2,000,000	2.93%	1.42%	29/11/2018	30/11/2020	24
NAB	AA-	2,000,000	2,000,000	3.01%	1.42%	30/11/2018	30/11/2021	36
Bendigo-Adelaide	BBB+	1,000,000	1,000,000	3.25%	0.71%	30/11/2018	30/11/2022	48
CUA	BBB	2,000,000	2,000,000	3.02%	1.42%	5/12/2018	7/12/2020	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.05%	1.42%	8/02/2019	8/02/2022	36
ING Bank	A	1,000,000	1,000,000	2.82%	0.71%	22/02/2019	22/02/2021	24
Newcastle Permanent	BBB	2,000,000	2,000,000	2.70%	1.42%	23/04/2019	26/04/2022	36
BoQ	BBB+	1,000,000	1,000,000	2.40%	0.71%	22/05/2019	23/05/2022	36
BoQ	BBB+	1,000,000	1,000,000	2.15%	0.71%	8/07/2019	10/07/2023	48
Judo Bank	NR	1,000,000	1,000,000	2.30%	0.71%	16/07/2019	16/07/2021	24
Auswide	BBB	1,000,000	1,000,000	1.95%	0.71%	12/08/2019	12/08/2022	36
Judo Bank	NR	1,000,000	1,000,000	2.15%	0.71%	20/08/2019	19/08/2021	24
Australian Military Bank	BBB+	1,000,000	1,000,000	1.76%	0.71%	20/08/2019	20/08/2021	24
Judo Bank	NR	1,000,000	1,000,000	1.90%	0.71%	10/09/2019	9/09/2022	36
Auswide	BBB	1,000,000	1,000,000	1.72%	0.71%	3/10/2019	4/10/2022	36
ICBC	A	2,000,000	2,000,000	2.03%	1.42%	6/11/2019	6/11/2024	60
ICBC	A	2,000,000	2,000,000	1.83%	1.42%	28/11/2019	28/11/2024	60
Judo Bank	NR	1,000,000	1,000,000	2.20%	0.71%	5/12/2019	3/12/2021	24
ICBC	A	1,000,000	1,000,000	1.75%	0.71%	6/01/2020	8/01/2024	48
BOQ	BBB+	1,000,000	1,000,000	2.00%	0.71%	28/02/2020	28/02/2025	60
ING Bank	A	2,000,000	2,000,000	1.50%	1.42%	2/03/2020	2/03/2022	24
Macquarie Bank	A+	2,000,000	2,000,000	1.40%	1.42%	9/03/2020	9/03/2022	24
Police Credit Union	NR	1,000,000	1,000,000	2.20%	0.71%	1/04/2020	1/04/2025	60
ICBC	A	1,000,000	1,000,000	1.85%	0.71%	29/05/2020	29/05/2025	60
ICBC	A	1,000,000	1,000,000	1.86%	0.71%	1/06/2020	2/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.42%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.75%	1.42%	25/06/2020	25/06/2025	60
ICBC	A	2,000,000	2,000,000	1.60%	1.42%	29/06/2020	28/06/2024	48
ICBC	A	3,000,000	3,000,000	1.25%	2.12%	30/06/2020	30/06/2022	24
ICBC	A	0	2,000,000	1.42%	1.42%	7/07/2020	8/07/2024	48
Total Medium Term Deposits		72,000,000	72,000,000	2.39%	50.96%
Floating Rate Notes - Senior Debt
AMP	BBB+	1,005,014	0	0.00%	0.00%	24/05/2016	24/05/2021	60
Suncorp-Metway	A+	1,008,963	1,013,669	BBSW + 97	0.72%	16/08/2017	16/08/2022	60
Bendigo-Adelaide	BBB+	503,168	506,376	BBSW + 105	0.36%	25/01/2018	25/01/2023	60
Newcastle Permanent	BBB	1,514,738	1,526,990	BBSW + 140	1.08%	6/02/2018	6/02/2023	60
UBS	A+	2,002,258	2,020,836	BBSW + 90	1.43%	8/03/2018	8/03/2023	60
Heritage Bank	BBB+	1,405,514	1,408,538	BBSW + 123	1.00%	29/03/2018	29/03/2021	36
ME Bank	BBB	1,610,659	1,607,962	BBSW + 127	1.14%	17/04/2018	16/04/2021	36
CBA	AA-	2,029,330	0	0.00%	0.00%	16/08/2018	16/08/2023	60
Bank Australia	BBB	754,794	756,398	BBSW + 130	0.54%	30/08/2018	30/08/2021	36
CUA	BBB	604,260	606,214	BBSW + 125	0.43%	6/09/2018	6/09/2021	36
AMP	BBB+	1,501,177	1,503,956	BBSW + 108	1.06%	10/09/2018	10/09/2021	36
NAB	AA-	2,027,134	2,038,462	BBSW + 93	1.44%	26/09/2018	26/09/2023	60
Bendigo-Adelaide	BBB+	1,007,155	1,008,892	BBSW + 101	0.71%	19/10/2018	19/01/2022	39
CBA	AA-	3,068,356	3,077,815	BBSW + 113	2.18%	11/01/2019	11/01/2024	60
Westpac	AA-	3,069,342	3,081,291	BBSW + 114	2.18%	24/01/2019	24/04/2024	63
Institution	Rating	Closing Balance Invested 30/06/2020 $	Closing Balance Invested 31/07/2020 $	July EOM Current Yield %	July EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
ANZ	AA-	2,551,885	2,568,520	BBSW + 110	1.82%	8/02/2019	8/02/2024	60
NAB	AA-	2,036,351	2,049,457	BBSW + 104	1.45%	26/02/2019	26/02/2024	60
Bank of China Australia	A	1,504,312	1,509,132	BBSW + 100	1.07%	17/04/2019	17/10/2022	42
Westpac	AA-	2,531,237	2,550,660	BBSW + 88	1.81%	16/05/2019	16/08/2024	63
Suncorp-Metway	A+	1,249,860	1,255,893	BBSW + 78	0.89%	30/07/2019	30/07/2024	60
ANZ	AA-	2,015,416	2,030,639	BBSW + 77	1.44%	29/08/2019	29/08/2024	60
HSBC	AA-	2,476,417	2,501,017	BBSW + 83	1.77%	27/09/2019	27/09/2024	60
Bank Australia	BBB	1,491,717	1,495,043	BBSW + 90	1.06%	2/12/2019	2/12/2022	36
ANZ	AA-	1,512,120	1,521,513	BBSW + 76	1.08%	16/01/2020	16/01/2025	60
NAB	AA-	2,016,820	2,029,436	BBSW + 77	1.44%	21/01/2020	21/01/2025	60
Newcastle Permanent	BBB	1,093,617	1,114,050	BBSW + 112	0.79%	4/02/2020	4/02/2025	60
Macquarie Bank	A+	2,006,560	2,024,418	BBSW + 84	1.43%	12/02/2020	12/02/2025	60
BOQ Covered	AAA	555,495	560,189	BBSW + 107	0.40%	14/05/2020	14/05/2025	60
UBS	A+	947,056	953,840	BBSW + 105	0.68%	21/05/2020	21/11/2022	30
Credit Suisse	A+	1,312,524	1,322,945	BBSW + 115	0.94%	26/05/2020	26/05/2023	36
UBS	A+	0	1,510,589	BBSW + 87	1.07%	30/07/2020	30/07/2025	60
Total Floating Rate Notes - Senior Debt		48,413,252	47,154,738		33.38%
Managed Funds
NSW Tcorp	NR	1,545,119	1,567,055	0.00%	1.11%	17/03/2014	1/07/2025	135
Total Managed Funds		1,545,119	1,567,055	0.00%	1.11%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		150,368,894	141,287,227		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		3,162,436	4,208,396
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		147,206,458	137,078,831

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 55% of the portfolio across a broad range of counterparties. Cash equates to 10%, with Floating Rate Notes (FRNs) around 34% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased significantly from the previous month’s balance, down from $147.2M to $137.1M. This is a result of a number of large contract payments being made during July.

 

 

Monthly Investment Movements

 

Redemptions/Sales – Council redeemed/sold the following investment securities during July 2020:

 

 

New Investments – Council purchased the following investment securities during July 2020:

 

 

Rollovers – Council did not rollover any investment securities during July 2020.

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $515,844, which compares favourably with the budget for the period of $183,732 - outperforming budget for the month by $332,112.

 

Council’s outperformance to budget for July was mainly due to a continued positive rebound in the principal value of its Floating Rate Note (FRN) portfolio. During the month, the principal value of Council’s FRN portfolio increased by $266,421 (or 0.59%) as trading margins on these securities continued to tighten and have now normalised back to pre-COVID-19 levels. The movement in the trading margins on these securities can be seen in the below table.

 

 

Council’s TCorp Long Term Growth fund (LTGF) also experienced a positive return for July, with the fund returning 1.42% (or $21,936) as shares rose around ½% domestically and 4½% internationally for the month.

 

 

 

As can be seen in the above graph, Council’s interest on investments budget has seen a significant reduction on previous years – down from $3.8M in 2016/17 to $2.2M in 2020/21. Given the continued uncertainty in financial markets and with the current low interest rate environment predicted to continue for the foreseeable future, Council will likely continue to feel the impact of lower interest on investment returns for a prolonged period.

 

In comparison to the AusBond Bank Bill Index* of 0.12% (annualised), Council’s investment portfolio returned 2.04% (annualised) for the month of July. Cash and At-Call accounts returned 0.60% (annualised) for the month of July. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Councils investment portfolio has returned 2.16%, outperforming the AusBond Bank Bill index by 1.43%.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

Report by Responsible Accounting Officer

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

1⇩.	Revised Bottom Line
2⇩.	Mobile Modular Pump Track Images
3⇩.	Capital Works Program 2020/21 to 2029/30

  

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-6

 

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-6

 

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-6

 

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-7

 

RP-7               2020/21 INTEGRATED PLANNING & REPORTING - PUBLIC SUBMISSIONS RECEIVED

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report details the public submissions received during the public exhibition of the 2020/21 Integrated Planning & Reporting suite of documents and recommends Council’s response on each submission.

 

 

Recommendation That Council: a       note the public submissions received during the public exhibition period of the 2020/21 Integrated Planning & Reporting suite of documents b       not adjust the 2020/21 Fees and Charges for the Airport, recognising the financial impacts of the COVID-19 pandemic are already having on the Airport c        support the Collingullie Glenfield Junior Football and Netball Club by assisting the Club with applications for stimulus package funding or other funding opportunities when they become available

 

At the 29 June 2020 Council meeting, due to the timing of the public exhibition and submission period, Council resolved the following:

 

f         note that the public submissions Council receives during the public exhibition period will be discussed at a Councillor Workshop early in the new financial year, with a subsequent report to Council

 

Four public submissions were received (noting that three of these were copies of the same submission signed by different community members) and are attached to this report.  A summary of the submissions and Council Officer’s comments are provided below. These were discussed at a Councillor Workshop held on Monday 20 July 2020:

 

Submitter	Topic	Council Officer Comments	Councillor Workshop Outcome
1. Lindsay Geppert	Collingullie Glenfield Park Junior Football Netball Club (CGPFNC Jrs) – Seeking budget funding support of $246,500 for the construction of new changerooms and canteen facilities at Glenfield Park Oval.    Overall project cost is $356,500 (includes $35,000 from AFL NSW ACT; $45,000 from CGPFNC Jrs; and estimated $30,000 in‑kind support by CGPFNC Jrs)	The construction of change rooms and kiosk block at Glenfield Park Oval is a project identified in ROSC. This project is currently unfunded with an indicative figure of $170,000 listed in the ROSC for construction in 2022/23.   The Collingullie Glenfield Park Junior Football Netball Club has a very good history of delivering projects on Council land. As described in the submission the Club has erected new goal posts, 4 light towers, a new asphalt netball court with lights and new interchange benches at Glenfield Park Oval in the 7 years that they have been based there. These works were funded through a combination of grants from AFL NSW/ACT, Wagga Wagga City Council and NSW Office of Sport. The Club has also contributed significant funds to these projects.   AFL NSW/ACT have indicated that this is a priority project that will facilitate a growth in participation for the participants in the Glenfield/Ashmont area.	Council officers are to assist the Collingullie Glenfield Junior Football and Netball Club in applying for stimulus package funding or other funding opportunities when they become available.
2a. Geoff Breust	2020/21 Airport charges levied on the private/recreational sector	The principle of all users paying for the use of Airport facilities is imbedded in Council’s Fees and Charges structures. Council’s Fit for the Future submission stated that all Fees and Charges are to increase by at least 5% annually where possible.  This was motivated by the aging of Council’s infrastructure and the associated increase in maintenance and operating costs, along with the inability to raise additional income.   In regards to the annual landing agreement cost for private aircraft operators of $176.54 per tonne per annum, this equates to 48.37 cents per tonne per day. Council officers do not consider this to be an excessive fee.	Agreement to not adjust the 2020/21 Fees and Charges, recognising the significant financial impacts the COVID‑19 pandemic is already having on the Airport.
2b. Wagga City Aero Club
2c. Leonard Smith

 

It is recommended that Council officers write to those who provided a public submission and advise of Council’s decision as noted in the recommendation section.

 

There is no recommended adjustment to the previously adopted Integrated Planning & Reporting suite of documents adopted at the 29 June 2020 Council meeting.

The documents have been created to meet Council’s Integrated Planning and Reporting requirements under the Local Government Act 1993 and Local Government Regulations 2005.

 

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

A number of risk management issues were identified and have been actively managed.

 

A summary of these risks are as follows:

-        Lack of engagement from the community

-        Inability to meet everyone’s expectations

-        Inability to resource and deliver on plans

 

With Council not receiving some budgeted revenue and forecasting a significant deficit, this places immense financial pressure on Council delivering required services to the community with the risk of not meeting the needs of the community as a whole. This may include (but is not limited to) diverting funds from previously provided Council services to other areas that may be deemed of a higher need due to COVID‑19.

 

The inability to meet everyone’s expectations will continue to be a challenge for Council’s future planning process.

The Integrated Planning & Reporting documents were placed on public exhibition for a 28 day period from 26 May 2020 to 23 June 2020. As part of the exhibition period a variety of communication methods were used, to not only promote the public exhibition period but also promote the purpose of the documents.

 

A Councillor Workshop was held on Monday 20 July 2020 where the public submissions were discussed. 

 

After a Council resolution, Council officers will write to the public submitters and advise of Council’s decision.

 

 

1⇩.	Submission 1 - Lindsay Geppert
2⇩.	Submission 2a - Geoff Breust
3⇩.	Submission 2b - Wagga City Aero Club
4⇩.	Submission 2c - Leonard Smith

  

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-7

 

 

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-7

 

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-7

 

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-7

 

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-8

 

RP-8               Applications for subsidy for waste disposal for charitable organisations

Author:         Darryl Woods 

Director:       Michael Keys

         

 

Summary:

This report has been prepared for applications submitted to Council by local charitable organisations, community groups seeking relief from fees for the disposal of waste at Council’s Gregadoo Waste Management Centre (GWMC) for the 2020/21 financial year, on the basis that they are providing a benefit to the community.

 

 

Recommendation That Council endorse the annual waste disposal subsidies for the total amount of $3,800.00 for 2020/21 for the applicants as referred to in this report.

 

Councils Financial Assistance Policy (POL 078) along with the delivery program and Operational Plan incorporate the specific program of waiving of Gregadoo Waste Management Centre fee and outlines the $10,300 budget allocation for 2020/21

 

As part of this program, individuals, registered not-for-profit, non-government registered charities or community groups located in the Wagga Wagga Local Government Area are able to apply for a waiver or subsidised disposal fees. There are two types of waivers or subsidised disposal fees that may be applied for:

 

1.   An annual waiver or reduction to a maximum value of $1,000, or

2.   A waiver or fee reduction for a single, specific project up to a maximum value of $250. This may be for advertised events such as Clean-Up Australia Day or the Adopt-A-Road Program.

 

An advertisement was placed in regional newspapers and on Council’s website during May and June 2020 inviting applications for subsidised waste disposal fees. Six  applications were received by the advertised closing date of 8 June 2020.

 

The following table lists the applicants and the amount of the subsidy requested:

No.	Name of Applicant	Requested Subsidy $
1	Sister Housing Enterprises	$1,000.00
2	Wagga Wagga Baptist Facilities Inc	$250.00
3	South Wagga Anglican Church	$300.00
4	Anglican Opportunity Shop	$1,000.00
5	Best Friend Pet Rescue	$250.00
6	Rotary Club of South Wagga Wagga Inc	$1,000.00
	Total	$3,800.00

 

The six organisations/community groups are well known to Council for providing valuable charitable and social services that benefit the community of Wagga Wagga.

 

It is recommended to approve all six applications that were received and given that there are over 150 registered charities listed in the Wagga Wagga Local Government Area, it is proposed that the remaining budget amount of $6,500.00 be retained to fund any further applications for subsidised fees that may be received during the 2020/21 financial year.

 

An allowance of $10,300 for subsidised waste disposal has been made in the Solid Waste budget for 2020/21, funded from the Solid Waste Reserve. The approval of the four applications recommended in this report totalling $3,800 will leave $6,500 for Council to consider any further applications received for the remainder of the financial year.

 

Job number: 70035

Section 356 of the Local Government Act 1993

 

POL 078 Financial Assistance Policy

 

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We demonstrate sustainable practices

 

No risk management issues were identified in respect to the provision of subsidised waste disposal fees provided they are applied as per the Policy.

Internal consultation with the relevant sections within Council will be undertaken to ensure the operators of the landfill and finance staff are advised of the subsidy to ensure it is applied correctly and monitored appropriately.

 

The charitable organisations, community groups and individual will be advised of the resolution of Council regarding their application for subsidised disposal fees, how the subsidy will be applied and the conditions of entry into the landfill.

 

 

  

Report submitted to the Ordinary Meeting of Council on Monday 24 August 2020

RP-9

 

RP-9               Annual Grants / Events

Author:         Madeleine Scully 

Director:       Janice Summerhayes

         

 

Summary:

Council’s Annual Grants Program consists of ten grant categories: Community Programs and Projects, Recreational Facilities, Neighbourhood and Rural Villages, Rural Halls, Arts, Culture and Creative Industries, Local Heritage, Events, Natural Environment, Youth Led Initiatives and Small Business. The program offers the opportunity for individuals, community groups and organisations to apply for funding for a range of programs and activities across the Local Government Area. The total amount of funding available in the 2020/21 financial year is $227,000 with an additional $20,000 available in the Small Business category as endorsed at the 13 July 2020 Ordinary Council Meeting, bringing the total budget available up to $247,000. The annual grants application period opened on Monday 9 March 2020 and closed on Friday 22 May 2020. This report provides details regarding the Events category for 2020/21.

 

 

Recommendation That Council approve the successful applications for the Events category of the 2020/21 Annual Grants Program as detailed in the report totalling $45,000.

 

The Annual Grants 2020/21 program consists of ten grant categories; Community Programs and Projects, Recreational Facilities, Neighbourhood and Rural Villages, Rural Halls, Arts, Culture and Creative Industries, Local Heritage, Events, Natural Environment, Youth Led Initiatives and Small Business.

 

Each category is reported as a separate report to allow Councillors to consider pecuniary or non-pecuniary interests in each report and annual grants category.

 

An overall total of 144 applications were received for assessment in the Annual Grants Program 2020/21, with 21 applications received in the 2020/21 Annual Grants Program – Events category. Last year nine applications were received in this category.

 

Applications were assessed with the panel comprising of a Councillor, independent community representatives and staff.  Panel members were Councillor Vanessa Keenan, Council’s Event’s Officer and an independent community representative, Adam Bannister.

 

A total of 21 applications were received, requesting a total of $128,224.43 with $45,000 available. Out of these applications eleven applications were successful. Ten applications were unsuccessful. The total amount of unallocated funds was $0. The following table details the successful applications received:

 

 

 

Please see attached for reference a table of unsuccessful applications.

All categories in the Annual Grants program 2020/21 were oversubscribed, except for the Rural Hall’s category where the minimum funding of $5,000 will be reviewed to encourage smaller funding applications to apply.  Overall the Annual Grants Program for 2020/21 had $247,000 available. The total amount of funding requested by the community across all categories was $574,043.27.

POL 078 – Financial Assistance Policy.

 

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: Groups, programs and activities bring us together

 

N/A

Extensive advertising and media communication was undertaken to promote the 2020/21 Annual Grants Program on all Council platforms. Due to COVID - 19 the community engagement workshop was not able to be held on site, instead a series of zoom meetings along with one on one coaching sessions were delivered. Council staff proactively contacted community networks to promote the annual grants program and to provide assistance in the preparation of applications.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

x

x

x

x

x

x

Collaborate

 

1.

Events Annual Grants Category - Unsuccessful Applications This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover