AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday

18 January 2021

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website:
www.wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 18 January 2021 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 18 January 2021.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 18 January 2021

ORDER OF BUSINESS:

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 14 December 2020                             2

DECLARATIONS OF INTEREST                                                                                    2

Reports from Staff

RP-1            Wagga Wagga City Library Review                                                3

RP-2            Inland Rail – Albury to Illabo – Community Consultative Committee Representative nomination                                                            12

RP-3            COMMUNITY WORKS RESERVE                                                             17

RP-4            FINANCIAL PERFORMANCE REPORT AS AT 31 DECEMBER 2020         19

RP-5            Wagga Wagga Local Environmental Plan 2010 - Natural Disasters Clause                                                                                                   54

RP-6            COUNCILLOR EXPENSES AND FACILITIES POLICY - POL 025              60

RP-7            RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                    135

RP-8            RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                         137

Committee Minutes

M-1              FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 1  DECEMBER 2020                                                                                                       139   

QUESTIONS/BUSINESS WITH NOTICE                                                                     145

Confidential Reports

CONF-1       RFT2021-07 DIGITISING OF COUNCIL RECORDS                                  146

CONF-2       Narrung St, BISTF and Kooringal Sewage Treatment Plants Operation - Negotiation of DBO Contract No. 12/2007                                  147

 


PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

 

CM-1              Ordinary Council Meeting - 14 December 2020       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 14 December 2020 be confirmed as a true and accurate record.

 

 

 

Attachments

 

1.

Ordinary Council Meeting Minutes - 14 December 2020

148

 

 

 

DECLARATIONS OF INTEREST

 

 


Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021

RP-1

 

Reports from Staff

RP-1               Wagga Wagga City Library Review

Author:         Madeleine Scully 

Director:       Janice Summerhayes

         

 

Summary:

The draft Wagga Wagga City Library Review has been completed following community and stakeholder consultation. This review was a recommendation in Council’s adopted Cultural Plan 2020 -2030 and is presented to Council for endorsement as detailed in this report.

 

 

Recommendation

That Council

a       adopt the Wagga Wagga City Library Review as detailed in the report

b       note and support the immediate Stage 1 operational space improvements as detailed in this report

c        support Stage 2 subject to future funding including any negotiated RRL Deed of Agreement beyond the current agreement that expires June 2022

d       note Stage 3 being a long-term concept to inform a more strategic and holistic future review of the Civic Centre needs and uses

e       note the concept findings of the building elements of shade and wayfinding to be considered in any future project planning that relates to these items

 

Report

As detailed in Council’s adopted Cultural Plan 2020 – 2030 a Wagga Wagga City Library review has been undertaken, Action 1.02 Improve the Wagga Wagga City Library service:

“The Wagga Wagga City Library is the busiest cultural facility in the city, with around 200,000 visitors, and the delivery of 350 programs that see more than 16,000 people participating in Library programs annually. The current Civic Centre location is twenty years old and despite minor refurbishments the current configuration struggles to meet increasing community demand. With only one meeting room, and a footprint dominated by bookshelves, the librarys present configuration fails to meet the present needs of users and is inadequate to accommodate expected growth. According to State Library NSW Library Facility standards, the present floorspace of the library is barely half the recommended size required to service Wagga Waggas current population. To effectively service a population of 100,000 people [by 2038], the Library would need to expand from its present 1600 square metre facility to more than 4000 square metres of library space. A review in 2019 will inform future infrastructure planning and development for the Library service, based on quality data and best practice library services”.

On multiple occasions during Council meetings, workshops and one on one interviews to develop the Cultural Plan, Councillors called for a review of the Library service as soon as possible to understand the current and future needs of this important community service.

To inform the Library Review a Library issues paper was developed in 2019. This paper was developed in consultation with the community, sector stakeholders and Councillors. At a Councillor workshop held November 2019 Councillors considered the Library issues paper and requested the following items be considered in the Wagga Wagga City Library Review going forward:

 

·   Propose a contemporary best practice library service that considers flexible spaces, technology and collection areas, makers spaces and small room meeting spaces for the community,

 

·   Analyse the current spaces and usage patterns and overlay projections of future use in line with the growth in population and programming requirements,

 

·   Advise on best practice furniture and shelving choices to incorporate universal design principles, and assist all cohorts in the community to use the library as a community hub,

 

·   Recommend workforce planning considerations for future library service provision,

 

·   Review existing signage and access to the librarys two entrances,

 

·   Inform a future redesign which provides the community with easy access on both levels without having to navigate stairs and lifts;

 

·   Consider off-site kiosks and other outreach models, giving due consideration to the technological and staffing requirements to service a hub and spoke model across the city, suburbs and villages; and,

 

·   Consider hospitality options available to library spaces

 

Consultation with the community 

From July to December 2019 a range of community and sector stakeholders, user groups, non-user groups, individual residents and visitors provided input into the consultation process that contributed toward the development of the draft Wagga Wagga City Library Review. One on one consultations with Councillors were also undertaken during this period. An online survey was conducted seeking community feedback during August - October 2019 and then again in June – July 2020 seeking further input from the community with a particular focus on COVID-19 impacts experienced and the online services the Wagga Wagga City Library offered during this period. The total number of survey and community research participants was 710.

This review has confirmed that residents and visitors are very supportive of the Wagga Wagga City Library service. As detailed on page 11 of the draft document attached, based on the consultation undertaken to inform this review, there are four key research findings to consider in the future planning and development of the Wagga Wagga City Library service being:

1.    The Wagga Wagga City Library is small for the service requirements of our regional city population

 

2.    More flexible and bookable study, communal work, workshop and community meeting spaces are needed based on current demand

 

3.    Many community members live in suburbs which are currently underserved by the library service

 

4.    New options need to be considered for the delivery of the library service going forward

 

As detailed on page 42 of the draft library review document, the library service is referenced prominently in Wagga Wagga City Council’s Cultural Plan 2020-2030 and will play an important role in achieving many of the objectives outlined in this plan including;

 

·  Improving cultural infrastructure

·  Incorporating Wiradjuri art, language and culture into significant new infrastructure projects

·  Facilitating easier access and more affordable use of Council facilities and event spaces

·  Supporting a vibrant city centre

·  Delivering cultural programming and outreach services across the local government area

·  Neighbourhood activation and events

·  Supporting creative residencies and exchanges

·  Supporting the development and presentation of original local creative work

·  Improving public access to Council and cultural facilities in the Civic Precinct

·  Supporting Council’s Disability Action Plan with arts and cultural activities

·  Increasing early childhood creative learning programs

·  Extending opening hours of the library

·  Publishing cultural collections online

·  Strengthening formal partnerships between cultural facilities and education providers

·  Supporting opportunities for the creative industries

Recommendations

The recommendations proposed in the draft library review document are defined in three stages.

 

STAGE 1: now 2020-2022

The focus of the first immediate stage is to redesign the existing Library spaces and to examine adjacent spaces that could be considered to accommodate the community use needs as identified in this review.  The consideration of adjacent spaces has been undertaken using the lens of low cost, fit out capability and efficient use of existing facilities and staff resources to program these spaces. The other consideration has been how we can at the same time catch up to contemporise the library layout and customer use experience.

 

Level 1 Library Main Entrance Level (see Map 1 attached)

At the Eastern end of Level 1 it is proposed to reconfigure this space to create more accessible bookable community meeting rooms and spaces to support small and medium sized group programming, tutorial/coaching and study area spaces, which are in constant high demand.

 

It is recommended that the large front counter at the library entrance be removed and be replaced with a contemporary concierge welcome desk that is flexible and mobile across the library level 1 footprint. This would enable existing team members to further mobilise, providing responsive one on one and group customer support across all spaces in the library. By replacing the large front counter area, it is proposed that an extension of the customer lounge area take place, where a combination of accessible chairs and lounges and a small hospitality/coffee nook should be considered. It is also proposed to install a laptop dispenser station, along with more café style technology bench extensions around the perimeter of the library space that will optimise customer self-check in and out capabilities. Reconfiguring the existing shelving to open up the lagoon view and maximise collection floor space is also recommended.

 

Level 0 Lagoon Ground Level (see Map 2 attached)

At the western end of Level 0 it is proposed to centralise the collection stacks area. This will allow for a more efficient and centralised library collection management and distribution process to occur that will improve the customer experience because the library to hold more collection stock onsite, improve borrowing and return work flows and improve WHS manual handling processes. This proposed action is particularly important as we do not currently have the capability to house all the collection on the library floor due to space limitations identified in the review. This approach will strengthen back of house collection capacity which is important so the library can increase the stock per capita ratio for library users.

 

It is also proposed to expand the children services area located at the eastern end of Level 0, by removing the walls through to the adjacent office and print room space. The current children’s services area is narrow and does not adequately accommodate the existing demands on this space. The numbers of families with children, diversity of programming, mobility needs of customers, pram parking and constant activity levels in this area is constantly growing. This configuration will allow for the current staff ratios to service the existing and proposed extended area, along with open surveillance for child protection considerations. There is existing children’s toilets and a parent/carer change facility in the accessible toilet, located next to the proposed extension area which is proposed to be upgraded. It is noted that ideally in this first stage that a dedicated parent room be investigated, dependent on space and budget availability.

 

STAGE 2: 2022-2025 (see Map 3 attached)

This stage responds to the extensive amount of community and Councillor feedback received, which highlighted the high value placed by the community on the existing central library facility and services. However, it should be noted at the same time community and Councillor feedback identified the priority need to substantially improve library outreach services to the City’s suburban neighbourhoods and village communities across the Wagga Wagga Local Government Area (WWLGA). This feedback included:

 

·    Optimising existing owned and managed community centres located in neighbourhoods. Identified in this draft Library Review is the worked example of the Glenfield Park Community Centre, where renewal of this community asset including a library fit-out capability would support an outreach service in this location

 

·    It is proposed to replace the existing large mobile truck model with a smaller agile and nimble fleet of library vans that would deliver a regular library service and programming schedule at community centres, halls and other venues across neighbourhoods and to villages in the local government area. This model would enable a qualified library officer to drive the van on a regular driver’s licence and substantially improve the library service provision across these locations.  The current service which relies on a licenced truck driver is limited to transporting and setting up the truck at set locations and provides a borrowing service only. There is no regular, facilitated programming schedule available with the current mobile library truck model servicing five rural villages in the local government area. This current service does not provide any service to suburban locations in the City. A future service offering with a fleet of nimble library vans would deliver a regular service, including borrowing and program delivery to neighbourhoods in the city and to the five villages currently receiving the mobile truck service – Humula, Ladysmith, Tarcutta, Uranquinty and Collingullie along with the capacity to service the other villages who currently do not receive any service.

 

·    It is recommended where there are existing partner venues suitable for a library service to be established, these partner arrangements should be pursued. For example, in the northern growth area optimising the new Estella Public School and community spaces, along with working with the Charles Sturt University Library service to provide an increase in public access and service. It is noted that collaborative arrangements with the City Library service could lead to innovative opportunities for the benefit of the community for example a one card access scheme to all libraries across the City.

 

·   The investigation of other innovative library service offerings such as testing and trialling 24/7 library kiosk stations or a ‘library of things’ at different locations across the City is also recommended in this second stage of the plan, please see reference in the attached draft Library Review document page 27.

 

The resourcing of any outreach model in this proposed second stage, will be interdependent on the Riverina Regional Library (RRL) Deed agreement review and any future contributions agreement negotiated with RRL beyond 30 June 2022 along with Council’s future business budget planning processes.

 

A Councillor workshop held in June 2020 confirmed a separate consultation review process that is currently underway with RRL. This process is looking at all future options when reviewing any funding deed of agreement beyond the current agreement. This analysis is to be presented back to Wagga Wagga City Council by June 2021.

 

STAGE 3: CONCEPT INFORMATION TO INFORM A LONGER-TERM REVIEW 2025-2038

The third stage is presented in this draft Library Review as plans and long-term directions to be considered at a concept level only. This information could be used to inform other planning processes and a larger and longer-term review by the organisation in considering the Civic Centre in its entirety for future use and services during the period 2025-2038.

 

Levels 1 & 0 Customer service, arcade and Library main entrance level (see Map 4 and 5 attached)

 

The opportunity to create a co located knowledge and customer service experience is the thinking at the heart of the longer-term vision of the third stage in the draft library review during the years 2025-2038.  Re-thinking and designing a seamless customer experience are recommended, across all spaces in the civic centre, that would include the civic arcade, customer service and current library footprint. A contemporary, converged customer and library service model, investing in technology infrastructure and optimising the spaces available by removing existing internal walls to improved movement between spaces would provide a welcoming, accessible, contemporary utilisation of the Civic Centre to optimise viability and capability of services, café, and outside areas.

 

This stage is treated as concept only in nature at this time and it be considered as part of an overall long-term strategic and holistic review and approach for the Civic Centre’s future use. Any future holistic review would consider all aspects of the organisation and its future needs of the Civic Centre building, its relationship with the wider precinct, the needs of the community and workforce planning.

 

OTHER CIVIC CENTRE BUILDING & PRECINCT ELEMENTS

During consultation but sitting outside the Library review scope there was feedback received on other building elements that should be considered in future planning for the civic centre precinct including:

 

1.  A substantial shade structure over the external western forecourt area of the Civic Centre building to be considered in any future planning. Feedback received recommended that the western front court yard to incorporate a substantial shade structure in order to activate this area for events and public use year-round, alongside the ability to sustain plantings and biophilic environments for public amenity; and accommodate mobile coffee and food vendors for events and general community access. (See attached sheet 6).

 

2.  A shade structure stretching along the northern lagoon side of the building to provide shade and external activation space to be considered as well. This would include a covered area at level 0 on the northern facing library and lagoon side area. This would enable outdoor activities and shade for public seating and use. It was also noted that other future projects in the lagoon    would have to take into account for example embankment works being considered between the Civic Centre building and the lagoon. (Referenced in Map 5).

 

3.  Improving wayfinding and signage for the public to better navigate the external precinct and civic building, to improve visitor experience and understanding that this is the Council civic administration building but also houses the Library, Art Gallery, and Museum’s Historic Council Chambers site. It is acknowledged that the precinct and civic building wayfinding and signage needs to support easy access and visitor flow to this site. Consideration of an overall consistent and large-scale wayfinding project in order to address these precinct wide issues is recommended.  Large scale, accessible and visually appealing treatments are recommended, that can be easily read and understood whether travelling by car, on foot or bike. This would improve the general public’s ability to access and understand what the offerings are, located in the civic building. (See attached sheet 7).

 

This feedback received on precinct and civic building elements for future planning considerations, has been included as high-level concept designs attached to this report for reference. A substantial amount of further work to progress these concept designs would be required in terms of community and stakeholder consultation, technical detailed designs and costings and consideration of any other interdependent projects planned for these locations.

 

Apart from general feedback to the plans and information provided there was also additional feedback from Councillors in considering issues and treatment details for the delivery of the various stages outlined in the draft library review document, for stage 1 and 2:

 

·   The importance of the current environment of COVID -19 and the changing nature of public health restrictions and the impact on our capability of access per person per sqm, highlighting the importance to plan for flexible service options and responses in the immediate environ and the next 2-5 years

 

·   Any design treatments to create openness, using glass walls for instance along with new technologies to optimise space use for example, to address acoustic treatments an option could be sound curtain technology

 

·   Plan for a destination café in the precinct that is accessible night and day and that a coffee service is available on each level of the civic centre 

 

·   Consideration of flexible design options and integration of the proposed nimble library vans to neighbourhood community centres for example; an option of the van to park and have a seamless access point directly into the community centre spaces

 

·   Any future shade structures to consider all year round use by their design, to be responsive to local climactic conditions

 

·   Consideration of interdependent projects and regular review be undertaken for the medium to long-term stages of the draft library review document

 

Financial Implications

Stage 1 - 2020-2022:  For the proposed immediate capital works improvements

Including recently advised additional funding (as noted in RP-4 Financial Performance Report presented to this same Council meeting), there will be $127K available from within the State Library Local Priorities Subsidy and Local Priority Funding proposed for the remodelling and fit out of the proposed Community Learning Spaces 3,4 and 5 (Eastern end of Level 1).

 

$13K has also been allocated in the 2020/21 library cost centre for the purchase of accessible library seating as part of Council’s Disability Inclusion Action Report commitments.

 

Job consolidation numbers: 12283, 20797

An application has also been submitted for $200K to the State Library Infrastructure 2020/21 funding round that focuses on the extension to the Library Children’s Area (Eastern end of Level 0).  If Council is successful with this application, this will be reported back to Council through Councils monthly financial reporting process.

 

Stage 2 - 2022-2025:

There is currently no separately identified budget for Stage 2.  The resourcing of any outreach model in the proposed second stage will be interdependent on the Riverina Regional Library Deed of Agreement review currently underway post 30 June 2022.  Council’s business and budget planning processes, future contributions or external funding will need to consider the other elements identified in this stage for example the trialling of a 24/7 library kiosk program.

 

Stage 3 - Longer Term 2025-2038:

 

There is currently no funding available toward the proposed Stage 3 for the Library schedule of works or other precinct wide projects including Wayfinding, proposed capital works shade structures to Western Entrance to Civic Centre and Northern side/Wollundry Lagoon area, with the exception of $115K funding allocated for the western front entrance project titled Civic Centre Entrance Canopy - To protect from weather and better identify the building entrance which is currently included in the 2021/22 financial year.


As previously stated in this report it is the preference that this third stage is considered in an overall strategic review and development of a holistic plan that considers all aspects of the purpose and priorities of the organisation for future needs of the Civic Centre building, the wider precinct and the needs of the community.

Policy and Legislation

The Wagga Wagga City Council Cultural Plan 2020-2030

The Library Act 1939

 

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: We activate our community spaces to promote connectedness

 

Risk Management Issues for Council

The draft Library Review document has been developed in order to manage risks relating to future proofing the delivery of priority upgrades to cultural infrastructure as detailed in the Wagga Wagga City Council Cultural Plan 2020-2030 and to ensure future planning is considered in Council’s business planning processes to ensure a  contemporary, flexible and inclusive library service is available for all residents and visitors to the Wagga Wagga Local Government Area.

 

 

 

Internal / External Consultation

Substantial community consultation and feedback was received during the development of the Wagga Wagga City Council Cutural Plan 2020-2030 regarding the future needs of the Wagga Wagga City Library service. A further targeted Library review period, July to December 2019, saw a range of community and sector stakeholders, user groups, non-user groups, individual residents and visitors input into the consultation process that contributed toward the development of the draft Wagga Wagga City Library Review. One on one consultations with Councillors were also undertaken during this period. An online survey was conducted seeking community feedback during August - October 2019 and then again in June – July 2020 seeking further input from the community with a particular focus on COVID-19 impacts experienced and the online services the Wagga Wagga City Library offered during this period. The total number of survey and community research participants was 710.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

x

x

 

x

x

x

x

x

x

x

x

x

x

Involve

 

 

 

 

x

x

x

x

x

x

x

Collaborate

 

 

 

 

 

 

 

x

x

x

x

x

x

x

 

 

 

 

 

Attachments

 

1.

Wagga Wagga City_Library Review - Provided under separate cover

 

2.

Map 1 D02.04 Stage 1-L1. - Provided under separate cover

 

3.

Map 2 D02.03 Stage 1-L0 - Provided under separate cover

 

4.

Map 3 D02.01 Glenfield Concept Plan 2 - Provided under separate cover

 

5.

Map 4 with ramp D02.02 THIRD STAGE L1 - Provided under separate cover

 

6.

Map 5 D02.01 THIRD STAGE L0 - Provided under separate cover

 

7.

Sheet 6-Western Front Courtyard - Provided under separate cover

 

8.

Sheet 7-Wayfinding - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021

RP-2

 

RP-2               Inland Rail – Albury to Illabo – Community Consultative Committee Representative nomination

Author:                       Michael Keys 

General Manager:    Peter Thompson

         

 

Summary:

Council has received a request to nominate representatives for the Inland Rail – Albury to Illabo Project Community Consultative Committee.

The Committee Chair is requesting Council nominate one elected representative and a relevant staff member.

It is recommended that Council select and nominate an elected representative for this project.

 

 

 

Recommendation

That Council nominate a representative for the Inland Rail Albury to Illabo Project Community Consultative Committee.

 

 

Report

Council has received a request to nominate representatives for the Inland Rail – Albury to Illabo Project Community Consultative Committee (CCC).

 

The Community Consultative Committee will provide a forum for discussion between the proponent (ARTC) and representatives of the community, stakeholder groups and local councils on issues directly relating to the project. A CCC is not a decision making or regulatory body, however it performs an important advisory and consultative role. The CCC will comprise up to seven community representatives as well as representatives from the relevant stakeholder groups, including council.

 

The Albury to Illabo CCC will be made up of two sub-committees to ensure true community representation and local knowledge. One sub-committee will cover all the project’s enhancement sites within the local government areas of Wagga Wagga City Council, Lockhart Shire Council and Junee Shire Council.

 

Advertising for community members of the CCC has commenced. The CCC will meet quarterly at mutually convenient times.

 

The invitation from the Committee Chair suggests that Council nominate one elected representative and a relevant staff member. Council representatives have been working with and meeting with representatives of Inland Rail in relation to the project planning and development to date. The Director Projects has been recommended as the relevant staff member to assist and support Councils nominated representative. A copy of the letter from the Chair of the CCC is attached for Councils information.

 

Financial Implications

There are no direct financial implications for Council in participating on the Community Consultative Committee.

Policy and Legislation

The Inland Rail Project is a federal government infrastructure project delivered under Commonwealth Funding and legislation.

 

Link to Strategic Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We are leading freight and logistics centre, encourage business investment

 

Risk Management Issues for Council

The Inland Rail project is a significant and major infrastructure project that will directly benefit Wagga Wagga through greater connectivity to national and international markets. The alignment and improvements proposed as part of this project have the potential to impact on our community and assets it is therefore important that Council actively participate in and engage with the Community Consultative Committee for this project. This will ensure that Council and the wider community’s interests are represented and taken into account in the project planning and development.

 

Internal / External Consultation

The CCC will be a key element in stakeholder engagement for the Inland Rail project. In participating in the Community Consultative Committee Council will be able to represent our local and broader regional community’s interests. 

 

The CCC includes community representatives as well as Council representatives and invitations to nominate are currently being advertised and promoted across the region.

 

 

Attachments

 

1.

Inland Rail - Albury to Illabo\Inland Rail - Albury to Illabo - GWB Consulting letter

 

2.

Inland Rail - Albury to Illabo\Inland Rail - Nomination form for stakeholder representatives

 

  


Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021

RP-2

 



Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021

RP-2

 


Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021

RP-3

 

RP-3               COMMUNITY WORKS RESERVE

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report provides a recommendation to place on hold the decision relating to developing potential eligibility criteria for funds held within the Community Works Reserve until the new term of Council is elected in September 2021.

 

 

Recommendation

That Council place on hold the decision relating to the potential eligibility criteria for the use funds held within the Community Works Reserve until the new term of Councillors commence after the September 2021 election process.

 

Report

The Community Works Reserve was established as per 26 June 2017 Council meeting RP-19. The Reserve is funded from a levy on capital works project budgets, with the first $50K going to the Public Art Reserve to fund items contained within the Public Art Program, and the balance going to the Community Works Reserve.

 

The purpose of the reserve is to assist in the funding of competing priorities for both new and existing community assets.

 

During the compilation of the 2019/20 Long Term Financial Plan, Councillors requested staff to compile proposed eligibility criteria for utilising Community Works Reserve funds

 

A Councillor Workshop was held on 7 December 2020 to discuss options for the use of the funds, with the majority of Councillors present supporting placing on hold the decision pending the appointment of the new Councillors in September 2021.

 

For Councillors information, a copy of the Councillor Workshop Outcomes document is located on Councils hub and is also provided as a confidential attachment to this report. 

 

Financial Implications

There are no financial implications with resolving as per the proposed resolution.

Policy and Legislation

Budget Policy – POL 052

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

The allocation of Council funds to community groups can be political and also has the potential to create precedents.  Council needs to balance the limited funding available with deemed community needs.

Internal / External Consultation

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

Council’s Finance Division have consulted with all relevant areas within the Council.

 

A Councillor Workshop was conducted on Monday 7 December 2020 with all Councillors in attendance.

 

 

Attachments

 

1.

Councillor Workshop - Outcomes Document

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret.

 

  


Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021

RP-4

 

RP-4               FINANCIAL PERFORMANCE REPORT AS AT 31 DECEMBER 2020

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report is for Council to consider information presented on the 2020/21 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 December 2020

 

 

Recommendation

That Council:

a       approve the proposed 2020/21 budget variations for the month ended 31 December 2020 and note the continued forecast deficit budget position as a result of COVID-19

b       approve the Pending Projects budgets outlined within the report to be included in the 2020/21 Confirmed Capital Works Delivery Program

c        note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d       note the details of the external investments as at 31 December 2020 in accordance with section 625 of the Local Government Act 1993

 

Report

Wagga Wagga City Council (Council) continues to forecast deficit budget positions as a result of the estimated financial impact the COVID-19 pandemic is having on many businesses, with local councils not immune to the pandemic.

 

At this stage, Council forecasts a $4M deficit budget position for the 2020/21 budget year (as at 31 December 2020). This will continue to be reviewed as the year progresses, with updates provided to Council as part of the monthly financial performance report.

 

Council has experienced a negative monthly investment performance for the month of December when compared to budget ($76,097 down on the monthly budget). This is mainly due to a decrease in the principal value of Council’s Floating Rate Note portfolio as at 31 December 2020.


 

Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 51% of approved budget. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 84% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 48% of approved budget and is tracking slightly over budget at this stage of the financial year due to operating contract commitments that have been raised for the full year. Excluding these commitments, the expenditure to budget is 45% which is below the year to date target.

 

CAPITAL INCOME

Total capital income is 21% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 59% of approved budget (including ‘Pending Projects’). Excluding ‘Pending Projects’ budgets, the capital expenditure including commitments is 87% of approved budget which is as a result of contracts being raised for multi-year projects.

 

 


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2020 TO 31 DECEMBER 2020

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2020/21

BUDGET ADJ
2020/21

APPROVED BUDGET
2020/21

YTD ACTUAL   EXCL COMMT'S 2020/21

COMMT'S 2020/21

YTD ACTUAL + COMMT'S
2020/21

YTD % OF BUD

Revenue 

Rates & Annual Charges

(72,529,470)

0

(72,529,470)

(36,160,405)

0

(36,160,405)

50%

User Charges & Fees

(22,261,420)

0

(22,261,420)

(11,098,455)

0

(11,098,455)

50%

Interest & Investment Revenue

(2,306,255)

0

(2,306,255)

(1,733,681)

0

(1,733,681)

75%

Other Revenues

(2,931,718)

(514,515)

(3,446,233)

(2,368,266)

0

(2,368,266)

69%

Operating Grants & Contributions

(13,415,374)

4,573,845

(8,841,529)

(4,524,342)

0

(4,524,342)

51%

Capital Grants & Contributions

(89,541,725)

13,775,982

(75,765,743)

(14,617,655)

0

(14,617,655)

19%

Total Revenue

(202,985,962)

17,835,312

(185,150,650)

(70,502,804)

0

(70,502,804)

38%

 

 

Expenses

 

Employee Benefits & On-Costs

48,595,768

(448,102)

48,147,666

22,575,954

0

22,575,954

47%

Borrowing Costs

3,452,579

(207,776)

3,244,803

1,311,734

0

1,311,734

40%

Materials & Contracts

30,860,378

5,807,725

36,668,103

15,904,408

4,551,837

20,456,245

56%

Depreciation & Amortisation

35,177,865

0

35,177,865

17,588,933

0

17,588,933

50%

Other Expenses

9,985,219

2,385,791

12,371,010

3,626,320

114,644

3,740,964

30%

Total Expenses

128,071,808

7,537,638

135,609,447

61,007,349

4,666,481

65,673,830

48%

 

Net Operating (Profit)/Loss

(74,914,154)

25,372,950

(49,541,204)

(9,495,455)

4,666,481

(4,828,974)

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

14,627,571

11,596,968

26,224,539

5,122,200

4,666,481

9,788,681

 

 

 

Capital / Reserve Movements

Capital Expenditure - One Off Confirmed

31,423,131

39,087,701

70,510,832

15,325,930

59,048,955

74,374,885

105%

Capital Expenditure – Recurrent

22,666,954

644,702

23,311,656

4,848,392

4,137,951

8,986,343

39%

Capital Exp – Pending Projects

102,263,183

(55,167,209)

47,095,974

0

0

0

0%

Loan Repayments

4,718,119

(307,774)

4,410,344

2,205,172

0

2,205,172

50%

New Loan Borrowings

(22,723,947)

(3,401,392)

(26,125,338)

0

0

0

0%

Sale of Assets

(2,173,514)

(1,018,634)

(3,192,148)

(1,583,408)

0

(1,583,408)

50%

Net Movements Reserves

(21,740,087)

(5,601,236)

(27,341,323)

0

0

0

0%

Total Cap/Res Movements

114,433,839

(25,763,842)

88,669,996

20,796,086

63,186,906

83,982,992

 

 

 

ORIGINAL
BUDGET
2020/21

BUDGET ADJ
2020/21

APPROVED BUDGET
2020/21

YTD ACTUAL   EXCL COMMT'S 2020/21

COMMT'S 2020/21

YTD ACTUAL + COMMT'S
2020/21

YTD % OF BUD

Net Result after Depreciation

39,519,685

(390,892)

39,128,793

11,300,631

67,853,387

79,154,018

 

 

Add back Depreciation Expense

35,177,865

0

35,177,865

17,588,933

0

17,588,933

50%

 

Cash Budget (Surplus) / Deficit

4,341,820

(390,892)

3,950,927

(6,288,302)

67,853,387

61,565,085

 

 

 

 

 

 

 

 

 

Description

Budget

2020/21

Budget

2021/22

Budget

2022/23

Budget

2023/24

Budget

2024/25

Budget

2025/26

Budget

2026/27

Budget

2027/28

Budget

2028/29

Budget

2029/30

Adopted Bottom Line (Surplus) / Deficit

4,341,819

2,909,316

2,682,933

1,763,495

2,131,200

3,137,673

2,748,594

1,622,670

1,359,793

740,739

Prior Adopted Bottom Line Adjustments

(390,892)

 

(564,550)

 

(754,410)

 

(943,879)

 

(1,153,789)

 

(1,214,422)

 

(1,459,291)

 

(1,698,226)

 

(1,953,832)

 

(2,217,476)

 

Revised Bottom Line (Surplus) / Deficit

3,950,927

 

 

2,344,766

 

 

1,928,523

 

 

819,616

 

 

977,411

 

 

1,923,251

 

 

1,289,303

 

 

(75,556)

 

 

(594,039)

 

 

(1,476,737)

 

 

 

 

 

 

 

 

 

 

 

 

 




2020/21 Revised Budget Result – (Surplus) / Deficit

$’000s

Original 2020/21 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget Variations for December 2020

$4,342K

   ($391K)

  $0

Proposed Revised Budget result for 31 December 2020 - (Surplus) / Deficit

$3,951K

 


 

The proposed Budget Variations for 31 December 2020 are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

(Fav)/ Unfav

1 – Community Leadership and Collaboration

StateCover WHS Incentive Income

($30K)

Workers Compensation Reserve $30K

Nil

Council has received an additional $30K above the $100K budgeted for the StateCover Work Health and Safety Incentive. It is proposed to allocate the funds to the Workers Compensation Reserve to be utilised for future identified Work Health and Safety Programs.

Job Consolidation: 12611

 

Riverside Stage 2

($5,396K)

 NSW Government Grant Funds $5,396K

Nil

Due to delays in awarding the main contract for Riverside Stage 2 it is proposed to defer part of the project budget to 2021/22 to allow the contractor a suitable period of time to undertake the required works. The total project budget is $9,939,394.

Estimated Completion: 31 January 2022

Job Consolidation: 18798

 

4 – Community Place and Identity

Library Capital Works Improvements

$51K

NSW State Public Library Funding ($51K)

Nil

Council has been advised that the 2020/21 NSW State Public Library Funding for the Library Subsidy and Local Priority Funding will be $51K higher than what has been budgeted.  Taking into account existing commitments from the funds, there is then $127K remaining from the funding which is proposed to be used for Stage 1 of the Immediate Capital Works Improvements in the Library as detailed in the RP-1 Library Review Report presented to Council at this same meeting.

Job Consolidation Numbers: 12283, 19003

 

5 – The Environment

Lake Albert Road Urban Asphalt Stage 3B

($2,134K)

NSW Government Fixing Local Roads Grant Income $1,600K

Urban Asphalt Budget $170K

Heavy Patching $364K

Nil

It was originally planned to deliver both Lake Albert Road Urban Asphalt Stage 3A (Lord Baden Powell Drive to Warrawong Street - 783m) and Stage 3B (Fay Avenue to Stanley Street - 762m) in 2020/21 but due to Project Management resourcing constraints it is now proposed to deliver Stage 3A in 2020/21 and Stage 3B in 2021/22.

Estimated Completion: 30 June 2022

Job Consolidation: 21003

 

FM0091 – Flood Warning System

$12K

Department of Planning, Industry & Environment Grant Funding ($7K)

Infrastructure Planning Conference & Training Budgets ($5K)

Nil

Additional funds are required for Council’s Flood Warning System. The Flood Warning System will be used to improve on Wagga Wagga’s existing flood warning systems, both to enhance flood warning forecasting and disseminating of information to the public. The Department of Planning, Industry and Environment (DPIE) have agreed to increase their contribution by 30%, it is proposed to fund Councils portion from existing Infrastructure Planning Conferences and Training budgets, which are partially available this year due to the COVID-19 pandemic. This will bring the total project budget to $44,580.

Estimated Completion: 30 June 2022

Job Consolidation: 20549

 

Tarcutta Mural & History Project

$15K

 Federal Government Funding ($15K)

Nil

Council has been successful in securing Federal Government grant funding under the Regional Tourism Bushfire Recovery Grants program for the Tarcutta Mural and History Project. This project involves the development of a large-scale mural positioned on the side of the Tarcutta War Memorial Hall along with the development of an app-based audio experience to accompany the mural. A creative learning workshop with the Tarcutta Public School students is also planned. The project is aimed at increasing visitation to the township, celebrating the town’s rich history and instilling a pride in the town’s military and soldier settler history in its younger generation. The total grant amount is $30K with $15K in 2020/21 and $15K in 2021/22.

Estimated Completion: 30 December 2021

Job Consolidation: 21194

 

Stormwater Modelling

$30K

 Stormwater Levy Reserve ($30K)

Nil

Wagga Wagga City Council recently revalued its stormwater system. This included segmenting the network into its working elements for ease of reporting and works identification. This budget variation will allow strategic modelling of the stormwater network and provide a review of proposed upcoming replacement works and any future capital works, taking into consideration varying levels of service. Council currently does not have this capacity in house and the works are proposed to be consulted externally and funded from the Stormwater Levy Reserve.

Estimated Completion: 30 June 2021

Job Consolidation: 21189

 

Branching Out: Wagga’s Plan to Grow Urban Resilience

$72K

Local Government NSW Grant Income ($72K)

Nil

Council was successful in securing grant funding from the recent Local Government NSW ‘Increasing Resilience to Climate Change’ grants program to fund a priority action from Council’s Climate Change Risk Assessment & Adaptation Options Report 2018.

With projections of increases in severity and frequency of heatwaves and increases in average temperatures for our region the project ‘Branching Out: Wagga’s Plan to Grow Urban Resilience’ will involve the capture, processing and analysis of high-resolution aerial photography and satellite imagery of Wagga’s canopy coverage and identification of urban heat islands (UHI). The mapping and analysis will allow Council to set future targets and identify trends across all suburbs.

The resultant Urban Canopy Plan will help inform Council's Street Tree Strategy & Masterplan and enable more strategic placement and planting design in locations where UHI effects occur, prioritising vulnerable community groups effected the most by the impacts of climate change such as young children, the elderly and those in areas of socio-economic disadvantage.

Estimated Completion: 30 June 2021

Job Consolidation: 21193

 

 

$0

 


 

The Pending Projects list is a list of adopted Capital Works projects which have not been included in the 2020/21 Delivery Program for the following reason(s):

 

-  Capacity and resourcing constraints

-  Project description and scope not fully defined

-  External funding to be determined

 

The following projects are now considered to meet the necessary requirements to be included in the Capital Works Delivery Program:

 

Capital Works Project

Prior Years

2020/21

Budget

2021/22 Budget

Total Project Budget

 

Comments

Lake Albert Hall Accessible Toilet

Job Consolidation:19549

$0

$38,122

$0

$38,122

Currently $1,906 delivery and $36,216 pending. Proposed $38,122 delivery.

Light Horse Memorial

Job Consolidation:20554

$0

$50,000

$0

$50,000

Currently $0 delivery and $50,000 pending. Proposed $50,000 delivery.

 

 

 

 

2020/21 Capital Works Summary

 

Capital Works

Approved Budget

Proposed Movement

Proposed Budget

One-off

$70,510,831

($7,377,729)

$63,133,102

Recurrent

$23,311,656

$170,083

$23,481,739

Pending

$47,095,975

($86,216)

$47,009,759

Total Capital Works

$140,918,462

($7,293,863)

$133,624,600


 

Current Restrictions

 

 

RESERVES SUMMARY

31 DECEMBER 2020

 

CLOSING BALANCE 2019/20

ADOPTED RESERVE TRANSFERS 2020/21

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 14.12.2020

PROPOSED CHANGES for Council Resolution

REVISED BALANCE

 

 

 

 

 

 

Externally Restricted

 

 

 

 

 

Developer Contributions - Section 7.11

(25,878,470)

464,256

551,760

 

(24,862,454)

Developer Contributions - Section 7.12

402,380

(50,464)

32,251

 

384,167

Developer Contributions – S/Water DSP S64

(6,693,550)

1,973,123

(448,464)

 

(5,168,891)

Sewer Fund

(25,992,570)

582,604

(2,596,667)

 

(28,006,632)

Solid Waste

(22,421,037)

9,163,583

340,407

 

(12,917,047)

Specific Purpose Grants

(3,645,164)

0

3,645,164

 

0

SRV Levee

(4,953,842)

(1,652,925)

436,607

 

(6,170,160)

Stormwater Levy

(4,143,634)

(200,921)

589,036

29,600

(3,725,919)

Total Externally Restricted

(93,325,885)

10,279,256

2,550,094

29,600

(80,466,936)

 

 

Internally Restricted

 

Airport

(324,921)

(511,083)

(113,890)

(949,894)

Art Gallery 

(55,091)

38,500

16,555

(36)

Ashmont Community Facility

(3,665)

(1,500)

0

(5,165)

Bridge Replacement 

(568,093)

236,972

31,121

(300,000)

CBD Carparking Facilities

(774,666)

105,302

(105,302)

(774,666)

CCTV 

(91,109)

18,000

0

(73,109)

Cemetery Perpetual 

(241,401)

(138,203)

0

(379,603)

Cemetery 

(597,311)

89,768

(69,226)

(576,769)

Civic Theatre Operating 

(96,321)

87,904

0

(8,417)

Civic Theatre Technical Infrastructure 

(7,706)

7,706

0

(0)

Civil Projects 

(142,016)

0

0

(142,016)

Community Amenities 

(282,200)

243,050

15,509

(23,641)

Community Works 

(176,588)

81,215

0

 

(95,373)

Council Election 

(444,166)

(93,256)

0

(537,422)

Economic Development 

(490,000)

490,000

0

0

Emergency Events 

(214,548)

22,709

(8,901)

 

(200,740)

Employee Leave Entitlements

(3,780,744)

 

0

 

(3,780,744)

Environmental Conservation 

(116,578)

 

0

 

(116,578)

Estella Community Centre 

(230,992)

 

0

 

(230,992)

Family Day Care 

(200,152)

0

200,152

 

0

Fit for the Future

(5,418,415)

684,035

195,805

 

(4,538,574)

Generic Projects Saving

(325,101)

325,101

0

 

0

Glenfield Community Centre 

(23,704)

(2,000)

0

 

(25,704)

Grants Commission 

(5,488,910)

 

5,488,910

 

0

Grassroots Cricket 

(70,992)

 

0

 

(70,992)

Gravel Pit Restoration 

(807,503)

13,333

0

 

(794,170)


 

 


 

RESERVES SUMMARY

 

31 DECEMBER 2020

 

CLOSING BALANCE 2019/20

ADOPTED RESERVE TRANSFERS 2020/21

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 14.12.2020

PROPOSED CHANGES for Council Resolution

REVISED BALANCE

Gurwood Street Property 

(50,454)

 

0

 

(50,454)

Information Services

(1,089,975)

446,840

8,492

 

(634,643)

Infrastructure Replacement 

(350,988)

219,491

(113)

 

(131,610)

Insurance Variations 

(100,246)

 

0

 

(100,246)

Internal Loans 

(1,672,256)

(828,298)

(675,336)

 

(3,175,890)

Lake Albert Improvements 

(208,718)

141,163

(132)

 

(67,688)

LEP Preparation 

(2,667)

2,667

0

 

0

Livestock Marketing Centre 

(5,651,791)

3,374,777

589,835

 

(1,687,178)

Museum Acquisitions 

(39,378)

 

0

 

(39,378)

Oasis Building Renewal 

(259,463)

30,000

74,329

 

(155,135)

Oasis Plant 

(1,071,266)

464,228

140,279

 

(466,759)

Office Equipment/Building Projects

(73,752)

71,251

0

 

(2,501)

Parks & Recreation Projects

(227,174)

(180,000)

163,174

 

(244,000)

Planning Legals

(40,000)

(40,000)

0

 

(80,000)

Plant Replacement 

(3,542,217)

2,046,451

25,866

 

(1,469,900)

Playground Equipment Replacement 

(260,821)

(116,356)

85,000

 

(292,176)

Project Carryovers 

(2,777,650)

574,876

2,202,774

 

0

Public Art 

(158,877)

52,572

13,760

 

(92,545)

Robertson Oval Redevelopment 

(92,151)

 

0

 

(92,151)

Senior Citizens Centre 

(19,627)

(2,000)

0

 

(21,627)

Sister Cities 

(55,776)

30,000

0

 

(25,776)

Sporting Event Attraction

(198,449)

59,000

139,027

 

(421)

Sporting Event Operational

(100,000)

(30,180)

0

 

(130,180)

Stormwater Drainage 

(258,242)

80,000

80,000

 

(98,242)

Street Lighting Replacement 

(12,553)

 

0

 

(12,553)

Subdivision Tree Planting 

(536,435)

80,000

10,602

 

(445,833)

Sustainable Energy 

(340,563)

89,945

112,836

 

(137,782)

Unexpended External Loans 

(1,284,452)

483,400

788,630

 

(12,422)

Workers Compensation 

(160,649)

 

0

(30,000)

(190,649)

Total Internally Restricted

(41,609,483)

8,747,383

9,409,755

(30,000)

(23,482,345)

 

 

 

 

 

 

Total Restricted

(134,935,368)

19,026,638

11,959,849

(400)

(103,949,281)

 

 

 

 

 

 

Total Unrestricted

(12,262,000)

0

0

0

(12,262,000)

 

 

 

 

 

 

Total Cash, Cash Equivalents and Investments

(147,197,368)

19,026,638

11,959,849

(400)

(116,211,281)

 

 


 

 

 

CONSULTANCY & LEGAL EXPENSES BUDGET REVIEW STATEMENT

31 DECEMBER 2020

 

 

Approved Changes

 

 

 

 

 

BUDGET 2020/21

SEPTEMBER QTR BUDGET VARIATIONS APPROVED TO DATE

DECEMBER QTR BUDGET VARIATIONS APPROVED TO DATE

REVISED BUDGET

PROJECTED YEAR END RESULT

ACTUAL
YTD

 

 

 

 

 

 

 

Consultancy Expenses

74,043

53,021

0

127,064

127,064

12,222

 

 

 

Legal Expenses

252,030

158,836

0

410,866

410,866

274,604

 

 

 


 

Investment Summary as at 31 December 2020

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution

Rating

Closing Balance
Invested
30/11/2020
$

Closing Balance
Invested
31/12/2020
$

December
EOM
Current Yield
%

December
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Short Term Deposits

 

 

 

 

 

 

 

 

Auswide

BBB

2,000,000

2,000,000

1.00%

1.30%

30/06/2020

29/01/2021

7

NAB

AA-

1,000,000

1,000,000

0.75%

0.65%

14/09/2020

14/09/2021

12

Total Short Term Deposits

 

3,000,000

3,000,000

0.92%

1.95%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

262,143

574,028

0.10%

0.37%

N/A

N/A

N/A

CBA

AA-

3,767,883

2,108,938

0.10%

1.37%

N/A

N/A

N/A

CBA

AA-

17,600,264

12,603,740

0.30%

8.20%

N/A

N/A

N/A

Macquarie Bank

A+

0

9,000,984

0.50%

5.85%

N/A

N/A

N/A

Total At Call Accounts

 

21,630,289

24,287,689

0.35%

15.79%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.65%

5/06/2017

6/06/2022

60

AMP

BBB

2,000,000

2,000,000

0.95%

1.30%

30/11/2020

30/05/2022

18

Rabobank

A+

1,000,000

1,000,000

3.20%

0.65%

25/08/2016

25/08/2021

60

Westpac

AA-

3,000,000

3,000,000

1.12%

1.95%

10/03/2017

10/03/2022

60

Auswide

BBB

2,000,000

2,000,000

0.85%

1.30%

6/10/2020

6/10/2022

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.30%

3/01/2018

4/01/2022

48

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.65%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

3.02%

1.30%

28/06/2018

28/06/2021

36

BOQ

BBB+

3,000,000

3,000,000

3.25%

1.95%

28/08/2018

29/08/2022

48

P&N Bank

BBB

1,000,000

1,000,000

3.10%

0.65%

16/10/2018

18/10/2021

36

Westpac

AA-

2,000,000

2,000,000

3.05%

1.30%

13/11/2018

15/11/2021

36

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.65%

20/11/2018

21/11/2022

48

NAB

AA-

2,000,000

2,000,000

3.01%

1.30%

30/11/2018

30/11/2021

36

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.65%

30/11/2018

30/11/2022

48

CUA

BBB

2,000,000

0

0.00%

0.00%

5/12/2018

7/12/2020

24

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.30%

8/02/2019

8/02/2022

36

ING Bank

A

1,000,000

1,000,000

2.82%

0.65%

22/02/2019

22/02/2021

24

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.30%

23/04/2019

26/04/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.65%

22/05/2019

23/05/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.65%

8/07/2019

10/07/2023

48

Judo Bank

NR

1,000,000

1,000,000

2.30%

0.65%

16/07/2019

16/07/2021

24

Auswide

BBB

1,000,000

1,000,000

1.95%

0.65%

12/08/2019

12/08/2022

36

Judo Bank

NR

1,000,000

1,000,000

2.15%

0.65%

20/08/2019

19/08/2021

24

Australian Military Bank

BBB+

1,000,000

1,000,000

1.76%

0.65%

20/08/2019

20/08/2021

24

Judo Bank

NR

1,000,000

1,000,000

1.90%

0.65%

10/09/2019

9/09/2022

36

Auswide

BBB

1,000,000

1,000,000

1.72%

0.65%

3/10/2019

4/10/2022

36

ICBC

A

2,000,000

2,000,000

2.03%

1.30%

6/11/2019

6/11/2024

60

ICBC

A

2,000,000

2,000,000

1.83%

1.30%

28/11/2019

28/11/2024

60

Judo Bank

NR

1,000,000

1,000,000

2.20%

0.65%

5/12/2019

3/12/2021

24

ICBC

A

1,000,000

1,000,000

1.75%

0.65%

6/01/2020

8/01/2024

48

BOQ

BBB+

1,000,000

1,000,000

2.00%

0.65%

28/02/2020

28/02/2025

60

ING Bank

A

2,000,000

2,000,000

1.50%

1.30%

2/03/2020

2/03/2022

24

Macquarie Bank

A+

2,000,000

2,000,000

1.40%

1.30%

9/03/2020

9/03/2022

24

Institution

Rating

Closing Balance
Invested
30/11/2020
$

Closing Balance
Invested
31/12/2020
$

December
EOM
Current Yield
%

December
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Police Credit Union

NR

1,000,000

1,000,000

2.20%

0.65%

1/04/2020

1/04/2025

60

ICBC

A

1,000,000

1,000,000

1.85%

0.65%

29/05/2020

29/05/2025

60

ICBC

A

1,000,000

1,000,000

1.86%

0.65%

1/06/2020

2/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.30%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.30%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.60%

1.30%

29/06/2020

28/06/2024

48

ICBC

A

3,000,000

3,000,000

1.25%

1.95%

30/06/2020

30/06/2022

24

ICBC

A

2,000,000

2,000,000

1.42%

1.30%

7/07/2020

8/07/2024

48

ICBC

A

2,000,000

2,000,000

1.50%

1.30%

17/08/2020

18/08/2025

60

BoQ

BBB+

1,000,000

1,000,000

1.25%

0.65%

7/09/2020

8/09/2025

60

BoQ

BBB+

2,000,000

2,000,000

1.25%

1.30%

14/09/2020

15/09/2025

60

AMP

BBB

1,000,000

1,000,000

0.95%

0.65%

26/11/2020

25/05/2022

18

AMP

BBB

0

2,000,000

0.95%

1.30%

7/12/2020

6/06/2022

18

ICBC

A

0

1,000,000

1.20%

0.65%

7/12/2020

8/12/2025

60

Total Medium Term Deposits

 

70,000,000

71,000,000

2.04%

46.17%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

Suncorp-Metway

A+

1,013,299

1,013,010

BBSW + 97

0.66%

16/08/2017

16/08/2022

60

Bendigo-Adelaide

BBB+

508,702

508,496

BBSW + 105

0.33%

25/01/2018

25/01/2023

60

Newcastle Permanent

BBB

1,528,468

1,528,487

BBSW + 140

0.99%

6/02/2018

6/02/2023

60

UBS

A+

2,031,637

2,025,849

BBSW + 90

1.32%

8/03/2018

8/03/2023

60

Heritage Bank

BBB+

1,407,839

1,403,357

BBSW + 123

0.91%

29/03/2018

29/03/2021

36

ME Bank

BBB

1,608,825

1,609,074

BBSW + 127

1.05%

17/04/2018

16/04/2021

36

Bank Australia

BBB

754,016

754,363

BBSW + 130

0.49%

30/08/2018

30/08/2021

36

CUA

BBB

606,520

604,545

BBSW + 125

0.39%

6/09/2018

6/09/2021

36

AMP

BBB

1,506,726

1,503,521

BBSW + 108

0.98%

10/09/2018

10/09/2021

36

NAB

AA-

2,047,306

2,040,260

BBSW + 93

1.33%

26/09/2018

26/09/2023

60

Bendigo-Adelaide

BBB+

1,010,624

1,010,523

BBSW + 101

0.66%

19/10/2018

19/01/2022

39

CBA

AA-

3,094,424

3,089,935

BBSW + 113

2.01%

11/01/2019

11/01/2024

60

Westpac

AA-

3,098,930

3,094,265

BBSW + 114

2.01%

24/01/2019

24/04/2024

63

ANZ

AA-

2,574,584

2,570,922

BBSW + 110

1.67%

8/02/2019

8/02/2024

60

NAB

AA-

2,055,316

2,052,047

BBSW + 104

1.33%

26/02/2019

26/02/2024

60

Bank of China Australia

A

1,515,369

1,515,044

BBSW + 100

0.99%

17/04/2019

17/10/2022

42

Westpac

AA-

2,561,637

2,558,383

BBSW + 88

1.66%

16/05/2019

16/08/2024

63

Suncorp-Metway

A+

1,269,390

1,268,584

BBSW + 78

0.82%

30/07/2019

30/07/2024

60

ANZ

AA-

2,040,943

2,037,481

BBSW + 77

1.32%

29/08/2019

29/08/2024

60

HSBC

AA-

2,528,242

2,522,270

BBSW + 83

1.64%

27/09/2019

27/09/2024

60

Bank Australia

BBB

1,502,234

1,501,414

BBSW + 90

0.98%

2/12/2019

2/12/2022

36

ANZ

AA-

1,533,379

1,530,812

BBSW + 76

1.00%

16/01/2020

16/01/2025

60

NAB

AA-

2,045,111

2,041,665

BBSW + 77

1.33%

21/01/2020

21/01/2025

60

Newcastle Permanent

BBB

1,121,901

1,122,697

BBSW + 112

0.73%

4/02/2020

4/02/2025

60

Macquarie Bank

A+

2,037,329

2,033,868

BBSW + 84

1.32%

12/02/2020

12/02/2025

60

BOQ Covered

AAA

564,301

564,425

BBSW + 107

0.37%

14/05/2020

14/05/2025

60

UBS

A+

954,860

954,819

BBSW + 105

0.62%

21/05/2020

21/11/2022

30

Credit Suisse

A+

1,326,286

1,325,606

BBSW + 115

0.86%

26/05/2020

26/05/2023

36

UBS

A+

1,532,003

1,528,644

BBSW + 87

0.99%

30/07/2020

30/07/2025

60

Bank of China Australia

A

1,507,020

1,506,467

BBSW + 78

0.98%

27/10/2020

27/10/2023

36

Total Floating Rate Notes - Senior Debt

 

48,887,220

48,820,831

 

31.75%

 

 

 

Institution

Rating

Closing Balance
Invested
30/11/2020
$

Closing Balance
Invested
31/12/2020
$

December
EOM
Current Yield
%

December
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Fixed Rate Bonds

 

 

 

 

 

 

 

 

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.30%

30/11/2020

15/12/2025

60

Northern Territory Treasury

AA-

1,000,000

1,000,000

1.00%

0.65%

20/11/2020

15/12/2025

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.30%

21/10/2020

15/12/2025

62

Total Fixed Rate Bonds

 

5,000,000

5,000,000

1.00%

3.25%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,666,492

1,675,056

0.51%

1.09%

17/03/2014

1/12/2025

140

Total Managed Funds

 

1,666,492

1,675,056

0.51%

1.09%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

150,184,001

153,783,576

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

3,287,765

3,089,407

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

146,896,237

150,694,169

 

 

 

 

 

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 48% of the portfolio across a broad range of counterparties. Cash equates to 16%, with Floating Rate Notes (FRNs) around 32%, fixed rate bonds around 3% and growth funds around 1% of the portfolio.

 

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 


 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has increased from the previous month’s balance, up from $146.9M to $150.7M. This is mainly a result of Council receiving payment for a number of outstanding grants in early December.

 

 

Monthly Investment Movements

 

Redemptions – Council redeemed the following investment securities during December 2020:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

CUA (BBB) Term Deposit

$2M

2 years

3.02%

This term deposit was redeemed on maturity and funds were reinvested in a new 18-month AMP Bank term deposit (see below).

 


 

New Investments – Council purchased the following investment securities during December 2020:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

AMP Bank (BBB) Term Deposit

$2M

18 months

0.95%

The AMP rate of 0.95% compared favourably to the rest of the market for this investment term – with the next best rate for a similar term being 0.70% for 2 years.

ICBC (A) Term Deposit

$1M

5 years

1.20%

The ICBC rate of 1.20% compared favourably to the rest of the market for this investment term – with the next best rate being 0.95%.

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $107,385, which compares unfavourably with the budget for the period of $183,482 - underperforming budget for the month by $76,097.

 

Council’s underperformance to budget for December was mainly a result of the Floating Rate Note (FRN) portfolio experiencing a negative return for the month, with Council seeing a decrease in the principal value of the portfolio of -0.16% (or -$78,436).

 

 

In comparison to the AusBond Bank Bill Index* of 0.12% (annualised), Council’s investment portfolio returned 1.44% (annualised) for the month of December. Cash and At‑Call accounts returned 0.36% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Councils investment portfolio has returned 1.89%, outperforming the AusBond Bank Bill index by 1.52%. This is expected to continue to reduce over the coming months and years with continued uncertainty in financial markets and with the current low interest rate environment. This is particularly evident with the Reserve Bank of Australia (RBA) cutting the cash rate on 3rd November 2020 to a record low 0.10%.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 15 June 2020.

 

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

 

 

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 15 June 2020.

 

Carolyn Rodney

Responsible Accounting Officer

 

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

Attachments

 

1.

Capital Works Program 2020/21 to 2029/30

 

  


Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021

RP-4

 

















Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021

RP-5

 

RP-5               Wagga Wagga Local Environmental Plan 2010 - Natural Disasters Clause

Author:         Crystal Atkinson 

Director:       Michael Keys

         

 

Summary:

The NSW Standard Instrument Local Environmental Plan was recently updated to include Clause 5.9 Dwelling house or secondary dwelling affected by natural disaster.

 

Council can elect to adopt this new state-wide provision without having to prepare and undertake a planning proposal.

 

The purpose of the report is to seek endorsement for the clause to be included in the Wagga Wagga Local Environmental Plan 2010.

 

 

Recommendation

That Council:

a       endorse the new clause 5.9 Dwelling house or secondary dwelling affected by natural disaster to be inserted in the Wagga Wagga Local Environmental Plan 2010

b       notify NSW Department of Planning, Industry and Environment of council’s decision

 

Background

“Clause 5.9 Dwelling house or secondary dwelling affected by natural disaster” was introduced to support homeowners whose homes have been damaged or destroyed by natural disasters (floods, bushfires and storm events). The clause applies to development applications (DAs) where development consent is sought to repair or replace a dwelling house or secondary dwelling that was damaged or destroyed by natural disaster.

 

The clause was prepared in response to regulatory challenges faced by homeowners seeking to rebuild homes following natural disasters where planning controls in Local Environmental Plans (LEP) have changed over time.

 

The clause will ensure that development consent can be granted for the repair or replacement of a dwelling that was damaged or destroyed by a natural disaster despite any provisions in the relevant LEP which would otherwise prevent the consent authority from doing so.

 

The clause intends to eliminate the need for applicants to:

 

§  Prepare formal requests to vary a development standard; or

§  Demonstrate the continuance of existing use in circumstances where dwelling houses or secondary dwellings are no longer permitted with consent in the relevant zone.

 

Applicants will need to demonstrate that the existing dwelling was lawfully erected.

 

A guidance document provided by NSW Department of Planning, Industry and Environment is attached for information.

 

Proposed clause

The proposed clause is provided below: