AGENDA AND BUSINESS PAPER
To be held on
Monday
18 January 2021
AT 6.00pm
Cnr
Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga
Phone:
1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au
NOTICE OF MEETING
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 18 January 2021 at 6.00pm.
Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
Mayor Councillor Greg Conkey OAM |
Deputy Mayor Councillor Dallas Tout |
Councillor Yvonne Braid |
Councillor Paul Funnell |
Councillor Dan Hayes |
Councillor Vanessa Keenan |
Councillor Rod Kendall |
Councillor Tim Koschel |
Councillor Kerry Pascoe |
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QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Reports submitted to the Ordinary Meeting of Council to be held on Monday 18 January 2021.
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Monday 18 January 2021
PRAYER 2
ACKNOWLEDGEMENT OF COUNTRY 2
APOLOGIES 2
Confirmation of Minutes
CM-1 Ordinary Council Meeting - 14 December 2020 2
DECLARATIONS OF INTEREST 2
Reports from Staff
RP-1 Wagga Wagga City Library Review 3
RP-2 Inland Rail – Albury to Illabo – Community Consultative Committee Representative nomination 12
RP-3 COMMUNITY WORKS RESERVE 17
RP-4 FINANCIAL PERFORMANCE REPORT AS AT 31 DECEMBER 2020 19
RP-5 Wagga Wagga Local Environmental Plan 2010 - Natural Disasters Clause 54
RP-6 COUNCILLOR EXPENSES AND FACILITIES POLICY - POL 025 60
RP-7 RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS 135
RP-8 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE 137
Committee Minutes
M-1 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 1 DECEMBER 2020 139
QUESTIONS/BUSINESS WITH NOTICE 145
Confidential Reports
CONF-1 RFT2021-07 DIGITISING OF COUNCIL RECORDS 146
CONF-2 Narrung St, BISTF and Kooringal Sewage Treatment Plants Operation - Negotiation of DBO Contract No. 12/2007 147
CM-1 Ordinary Council Meeting - 14 December 2020
That the Minutes of the proceedings of the Ordinary Council Meeting held on 14 December 2020 be confirmed as a true and accurate record.
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Ordinary Council Meeting Minutes - 14 December 2020 |
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Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
RP-1 |
RP-1 Wagga Wagga City Library Review
Author: Madeleine Scully
Director: Janice Summerhayes
Summary: |
The draft Wagga Wagga City Library Review has been completed following community and stakeholder consultation. This review was a recommendation in Council’s adopted Cultural Plan 2020 -2030 and is presented to Council for endorsement as detailed in this report. |
That Council a adopt the Wagga Wagga City Library Review as detailed in the report b note and support the immediate Stage 1 operational space improvements as detailed in this report c support Stage 2 subject to future funding including any negotiated RRL Deed of Agreement beyond the current agreement that expires June 2022 d note Stage 3 being a long-term concept to inform a more strategic and holistic future review of the Civic Centre needs and uses e note the concept findings of the building elements of shade and wayfinding to be considered in any future project planning that relates to these items |
Report
As detailed in Council’s adopted Cultural Plan 2020 – 2030 a Wagga Wagga City Library review has been undertaken, Action 1.02 Improve the Wagga Wagga City Library service:
“The Wagga Wagga City Library is the busiest cultural facility in the city, with around 200,000 visitors, and the delivery of 350 programs that see more than 16,000 people participating in Library programs annually. The current Civic Centre location is twenty years old and despite minor refurbishments the current configuration struggles to meet increasing community demand. With only one meeting room, and a footprint dominated by bookshelves, the library’s present configuration fails to meet the present needs of users and is inadequate to accommodate expected growth. According to State Library NSW Library Facility standards, the present floorspace of the library is barely half the recommended size required to service Wagga Wagga’s current population. To effectively service a population of 100,000 people [by 2038], the Library would need to expand from its present 1600 square metre facility to more than 4000 square metres of library space. A review in 2019 will inform future infrastructure planning and development for the Library service, based on quality data and best practice library services”.
On multiple occasions during Council meetings, workshops and one on one interviews to develop the Cultural Plan, Councillors called for a review of the Library service as soon as possible to understand the current and future needs of this important community service.
To inform the Library Review a Library issues paper was developed in 2019. This paper was developed in consultation with the community, sector stakeholders and Councillors. At a Councillor workshop held November 2019 Councillors considered the Library issues paper and requested the following items be considered in the Wagga Wagga City Library Review going forward:
· Propose a contemporary best practice library service that considers flexible spaces, technology and collection areas, makers spaces and small room meeting spaces for the community,
· Analyse the current spaces and usage patterns and overlay projections of future use in line with the growth in population and programming requirements,
· Advise on best practice furniture and shelving choices to incorporate universal design principles, and assist all cohorts in the community to use the library as a community hub,
· Recommend workforce planning considerations for future library service provision,
· Review existing signage and access to the library’s two entrances,
· Inform a future redesign which provides the community with easy access on both levels without having to navigate stairs and lifts;
· Consider off-site kiosks and other outreach models, giving due consideration to the technological and staffing requirements to service a hub and spoke model across the city, suburbs and villages; and,
· Consider hospitality options available to library spaces
Consultation with the community
From July to December 2019 a range of community and sector stakeholders, user groups, non-user groups, individual residents and visitors provided input into the consultation process that contributed toward the development of the draft Wagga Wagga City Library Review. One on one consultations with Councillors were also undertaken during this period. An online survey was conducted seeking community feedback during August - October 2019 and then again in June – July 2020 seeking further input from the community with a particular focus on COVID-19 impacts experienced and the online services the Wagga Wagga City Library offered during this period. The total number of survey and community research participants was 710.
This review has confirmed that residents and visitors are very supportive of the Wagga Wagga City Library service. As detailed on page 11 of the draft document attached, based on the consultation undertaken to inform this review, there are four key research findings to consider in the future planning and development of the Wagga Wagga City Library service being:
1. The Wagga Wagga City Library is small for the service requirements of our regional city population
2. More flexible and bookable study, communal work, workshop and community meeting spaces are needed based on current demand
3. Many community members live in suburbs which are currently underserved by the library service
4. New options need to be considered for the delivery of the library service going forward
As detailed on page 42 of the draft library review document, the library service is referenced prominently in Wagga Wagga City Council’s Cultural Plan 2020-2030 and will play an important role in achieving many of the objectives outlined in this plan including;
· Improving cultural infrastructure
· Incorporating Wiradjuri art, language and culture into significant new infrastructure projects
· Facilitating easier access and more affordable use of Council facilities and event spaces
· Supporting a vibrant city centre
· Delivering cultural programming and outreach services across the local government area
· Neighbourhood activation and events
· Supporting creative residencies and exchanges
· Supporting the development and presentation of original local creative work
· Improving public access to Council and cultural facilities in the Civic Precinct
· Supporting Council’s Disability Action Plan with arts and cultural activities
· Increasing early childhood creative learning programs
· Extending opening hours of the library
· Publishing cultural collections online
· Strengthening formal partnerships between cultural facilities and education providers
· Supporting opportunities for the creative industries
Recommendations
The recommendations proposed in the draft library review document are defined in three stages.
STAGE 1: now 2020-2022
The focus of the first immediate stage is to redesign the existing Library spaces and to examine adjacent spaces that could be considered to accommodate the community use needs as identified in this review. The consideration of adjacent spaces has been undertaken using the lens of low cost, fit out capability and efficient use of existing facilities and staff resources to program these spaces. The other consideration has been how we can at the same time catch up to contemporise the library layout and customer use experience.
Level 1 – Library Main Entrance Level (see Map 1 attached)
At the Eastern end of Level 1 it is proposed to reconfigure this space to create more accessible bookable community meeting rooms and spaces to support small and medium sized group programming, tutorial/coaching and study area spaces, which are in constant high demand.
It is recommended that the large front counter at the library entrance be removed and be replaced with a contemporary concierge welcome desk that is flexible and mobile across the library level 1 footprint. This would enable existing team members to further mobilise, providing responsive one on one and group customer support across all spaces in the library. By replacing the large front counter area, it is proposed that an extension of the customer lounge area take place, where a combination of accessible chairs and lounges and a small hospitality/coffee nook should be considered. It is also proposed to install a laptop dispenser station, along with more café style technology bench extensions around the perimeter of the library space that will optimise customer self-check in and out capabilities. Reconfiguring the existing shelving to open up the lagoon view and maximise collection floor space is also recommended.
Level 0 – Lagoon Ground Level (see Map 2 attached)
At the western end of Level 0 it is proposed to centralise the collection stacks area. This will allow for a more efficient and centralised library collection management and distribution process to occur that will improve the customer experience because the library to hold more collection stock onsite, improve borrowing and return work flows and improve WHS manual handling processes. This proposed action is particularly important as we do not currently have the capability to house all the collection on the library floor due to space limitations identified in the review. This approach will strengthen back of house collection capacity which is important so the library can increase the stock per capita ratio for library users.
It is also proposed to expand the children services area located at the eastern end of Level 0, by removing the walls through to the adjacent office and print room space. The current children’s services area is narrow and does not adequately accommodate the existing demands on this space. The numbers of families with children, diversity of programming, mobility needs of customers, pram parking and constant activity levels in this area is constantly growing. This configuration will allow for the current staff ratios to service the existing and proposed extended area, along with open surveillance for child protection considerations. There is existing children’s toilets and a parent/carer change facility in the accessible toilet, located next to the proposed extension area which is proposed to be upgraded. It is noted that ideally in this first stage that a dedicated parent room be investigated, dependent on space and budget availability.
STAGE 2: 2022-2025 (see Map 3 attached)
This stage responds to the extensive amount of community and Councillor feedback received, which highlighted the high value placed by the community on the existing central library facility and services. However, it should be noted at the same time community and Councillor feedback identified the priority need to substantially improve library outreach services to the City’s suburban neighbourhoods and village communities across the Wagga Wagga Local Government Area (WWLGA). This feedback included:
· Optimising existing owned and managed community centres located in neighbourhoods. Identified in this draft Library Review is the worked example of the Glenfield Park Community Centre, where renewal of this community asset including a library fit-out capability would support an outreach service in this location
· It is proposed to replace the existing large mobile truck model with a smaller agile and nimble fleet of library vans that would deliver a regular library service and programming schedule at community centres, halls and other venues across neighbourhoods and to villages in the local government area. This model would enable a qualified library officer to drive the van on a regular driver’s licence and substantially improve the library service provision across these locations. The current service which relies on a licenced truck driver is limited to transporting and setting up the truck at set locations and provides a borrowing service only. There is no regular, facilitated programming schedule available with the current mobile library truck model servicing five rural villages in the local government area. This current service does not provide any service to suburban locations in the City. A future service offering with a fleet of nimble library vans would deliver a regular service, including borrowing and program delivery to neighbourhoods in the city and to the five villages currently receiving the mobile truck service – Humula, Ladysmith, Tarcutta, Uranquinty and Collingullie along with the capacity to service the other villages who currently do not receive any service.
· It is recommended where there are existing partner venues suitable for a library service to be established, these partner arrangements should be pursued. For example, in the northern growth area optimising the new Estella Public School and community spaces, along with working with the Charles Sturt University Library service to provide an increase in public access and service. It is noted that collaborative arrangements with the City Library service could lead to innovative opportunities for the benefit of the community for example a one card access scheme to all libraries across the City.
· The investigation of other innovative library service offerings such as testing and trialling 24/7 library kiosk stations or a ‘library of things’ at different locations across the City is also recommended in this second stage of the plan, please see reference in the attached draft Library Review document page 27.
The resourcing of any outreach model in this proposed second stage, will be interdependent on the Riverina Regional Library (RRL) Deed agreement review and any future contributions agreement negotiated with RRL beyond 30 June 2022 along with Council’s future business budget planning processes.
A Councillor workshop held in June 2020 confirmed a separate consultation review process that is currently underway with RRL. This process is looking at all future options when reviewing any funding deed of agreement beyond the current agreement. This analysis is to be presented back to Wagga Wagga City Council by June 2021.
STAGE 3: CONCEPT INFORMATION TO INFORM A LONGER-TERM REVIEW 2025-2038
The third stage is presented in this draft Library Review as plans and long-term directions to be considered at a concept level only. This information could be used to inform other planning processes and a larger and longer-term review by the organisation in considering the Civic Centre in its entirety for future use and services during the period 2025-2038.
Levels 1 & 0 – Customer service, arcade and Library main entrance level (see Map 4 and 5 attached)
The opportunity to create a co located knowledge and customer service experience is the thinking at the heart of the longer-term vision of the third stage in the draft library review during the years 2025-2038. Re-thinking and designing a seamless customer experience are recommended, across all spaces in the civic centre, that would include the civic arcade, customer service and current library footprint. A contemporary, converged customer and library service model, investing in technology infrastructure and optimising the spaces available by removing existing internal walls to improved movement between spaces would provide a welcoming, accessible, contemporary utilisation of the Civic Centre to optimise viability and capability of services, café, and outside areas.
OTHER CIVIC CENTRE BUILDING & PRECINCT ELEMENTS
During consultation but sitting outside the Library review scope there was feedback received on other building elements that should be considered in future planning for the civic centre precinct including:
1. A substantial shade structure over the external western forecourt area of the Civic Centre building to be considered in any future planning. Feedback received recommended that the western front court yard to incorporate a substantial shade structure in order to activate this area for events and public use year-round, alongside the ability to sustain plantings and biophilic environments for public amenity; and accommodate mobile coffee and food vendors for events and general community access. (See attached sheet 6).
2. A shade structure stretching along the northern lagoon side of the building to provide shade and external activation space to be considered as well. This would include a covered area at level 0 on the northern facing library and lagoon side area. This would enable outdoor activities and shade for public seating and use. It was also noted that other future projects in the lagoon would have to take into account for example embankment works being considered between the Civic Centre building and the lagoon. (Referenced in Map 5).
3. Improving wayfinding and signage for the public to better navigate the external precinct and civic building, to improve visitor experience and understanding that this is the Council civic administration building but also houses the Library, Art Gallery, and Museum’s Historic Council Chambers site. It is acknowledged that the precinct and civic building wayfinding and signage needs to support easy access and visitor flow to this site. Consideration of an overall consistent and large-scale wayfinding project in order to address these precinct wide issues is recommended. Large scale, accessible and visually appealing treatments are recommended, that can be easily read and understood whether travelling by car, on foot or bike. This would improve the general public’s ability to access and understand what the offerings are, located in the civic building. (See attached sheet 7).
This feedback received on precinct and civic building elements for future planning considerations, has been included as high-level concept designs attached to this report for reference. A substantial amount of further work to progress these concept designs would be required in terms of community and stakeholder consultation, technical detailed designs and costings and consideration of any other interdependent projects planned for these locations.
Apart from general feedback to the plans and information provided there was also additional feedback from Councillors in considering issues and treatment details for the delivery of the various stages outlined in the draft library review document, for stage 1 and 2:
· The importance of the current environment of COVID -19 and the changing nature of public health restrictions and the impact on our capability of access per person per sqm, highlighting the importance to plan for flexible service options and responses in the immediate environ and the next 2-5 years
· Any design treatments to create openness, using glass walls for instance along with new technologies to optimise space use for example, to address acoustic treatments an option could be sound curtain technology
· Plan for a destination café in the precinct that is accessible night and day and that a coffee service is available on each level of the civic centre
· Consideration of flexible design options and integration of the proposed nimble library vans to neighbourhood community centres for example; an option of the van to park and have a seamless access point directly into the community centre spaces
· Any future shade structures to consider all year round use by their design, to be responsive to local climactic conditions
· Consideration of interdependent projects and regular review be undertaken for the medium to long-term stages of the draft library review document
Financial Implications
Stage 1 - 2020-2022: For the proposed immediate capital works improvements
Including recently advised additional funding (as noted in RP-4 Financial Performance Report presented to this same Council meeting), there will be $127K available from within the State Library Local Priorities Subsidy and Local Priority Funding proposed for the remodelling and fit out of the proposed Community Learning Spaces 3,4 and 5 (Eastern end of Level 1).
$13K has also been allocated in the 2020/21 library cost centre for the purchase of accessible library seating as part of Council’s Disability Inclusion Action Report commitments.
Job consolidation numbers: 12283, 20797
An application has also been submitted for $200K to the State Library Infrastructure 2020/21 funding round that focuses on the extension to the Library Children’s Area (Eastern end of Level 0). If Council is successful with this application, this will be reported back to Council through Councils monthly financial reporting process.
Stage 2 - 2022-2025:
There is currently no separately identified budget for Stage 2. The resourcing of any outreach model in the proposed second stage will be interdependent on the Riverina Regional Library Deed of Agreement review currently underway post 30 June 2022. Council’s business and budget planning processes, future contributions or external funding will need to consider the other elements identified in this stage for example the trialling of a 24/7 library kiosk program.
Stage 3 - Longer Term 2025-2038:
There is currently no funding available toward the proposed Stage 3 for the Library schedule of works or other precinct wide projects including Wayfinding, proposed capital works shade structures to Western Entrance to Civic Centre and Northern side/Wollundry Lagoon area, with the exception of $115K funding allocated for the western front entrance project titled Civic Centre Entrance Canopy - To protect from weather and better identify the building entrance which is currently included in the 2021/22 financial year.
As previously stated in this report it is the preference that this third stage
is considered in an overall strategic review and development of a holistic plan
that considers all aspects of the purpose and priorities of the organisation
for future needs of the Civic Centre building, the wider precinct and the needs
of the community.
Policy and Legislation
The Wagga Wagga City Council Cultural Plan 2020-2030
The Library Act 1939
Link to Strategic Plan
Community Place and Identity
Objective: We have opportunities to connect with others
Outcome: We activate our community spaces to promote connectedness
Risk Management Issues for Council
The draft Library Review document has been developed in order to manage risks relating to future proofing the delivery of priority upgrades to cultural infrastructure as detailed in the Wagga Wagga City Council Cultural Plan 2020-2030 and to ensure future planning is considered in Council’s business planning processes to ensure a contemporary, flexible and inclusive library service is available for all residents and visitors to the Wagga Wagga Local Government Area.
Internal / External Consultation
Substantial community consultation and feedback was received during the development of the Wagga Wagga City Council Cutural Plan 2020-2030 regarding the future needs of the Wagga Wagga City Library service. A further targeted Library review period, July to December 2019, saw a range of community and sector stakeholders, user groups, non-user groups, individual residents and visitors input into the consultation process that contributed toward the development of the draft Wagga Wagga City Library Review. One on one consultations with Councillors were also undertaken during this period. An online survey was conducted seeking community feedback during August - October 2019 and then again in June – July 2020 seeking further input from the community with a particular focus on COVID-19 impacts experienced and the online services the Wagga Wagga City Library offered during this period. The total number of survey and community research participants was 710.
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Wagga Wagga City_Library Review - Provided under separate cover |
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Map 1 D02.04 Stage 1-L1. - Provided under separate cover |
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Map 2 D02.03 Stage 1-L0 - Provided under separate cover |
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Map 3 D02.01 Glenfield Concept Plan 2 - Provided under separate cover |
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Map 4 with ramp D02.02 THIRD STAGE L1 - Provided under separate cover |
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Map 5 D02.01 THIRD STAGE L0 - Provided under separate cover |
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Sheet 6-Western Front Courtyard - Provided under separate cover |
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Sheet 7-Wayfinding - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
RP-2 |
RP-2 Inland Rail – Albury to Illabo – Community Consultative Committee Representative nomination
Author: Michael Keys
General Manager: Peter Thompson
Summary: |
Council has received a request to nominate representatives for the Inland Rail – Albury to Illabo Project Community Consultative Committee. The Committee Chair is requesting Council nominate one elected representative and a relevant staff member. It is recommended that Council select and nominate an elected representative for this project.
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That Council nominate a representative for the Inland Rail Albury to Illabo Project Community Consultative Committee.
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Report
Council has received a request to nominate representatives for the Inland Rail – Albury to Illabo Project Community Consultative Committee (CCC).
The Community Consultative Committee will provide a forum for discussion between the proponent (ARTC) and representatives of the community, stakeholder groups and local councils on issues directly relating to the project. A CCC is not a decision making or regulatory body, however it performs an important advisory and consultative role. The CCC will comprise up to seven community representatives as well as representatives from the relevant stakeholder groups, including council.
The Albury to Illabo CCC will be made up of two sub-committees to ensure true community representation and local knowledge. One sub-committee will cover all the project’s enhancement sites within the local government areas of Wagga Wagga City Council, Lockhart Shire Council and Junee Shire Council.
Advertising for community members of the CCC has commenced. The CCC will meet quarterly at mutually convenient times.
The invitation from the Committee Chair suggests that Council nominate one elected representative and a relevant staff member. Council representatives have been working with and meeting with representatives of Inland Rail in relation to the project planning and development to date. The Director Projects has been recommended as the relevant staff member to assist and support Councils nominated representative. A copy of the letter from the Chair of the CCC is attached for Councils information.
Financial Implications
There are no direct financial implications for Council in participating on the Community Consultative Committee.
Policy and Legislation
The Inland Rail Project is a federal government infrastructure project delivered under Commonwealth Funding and legislation.
Link to Strategic Plan
Growing Economy
Objective: We are a Regional Capital
Outcome: We are leading freight and logistics centre, encourage business investment
Risk Management Issues for Council
The Inland Rail project is a significant and major infrastructure project that will directly benefit Wagga Wagga through greater connectivity to national and international markets. The alignment and improvements proposed as part of this project have the potential to impact on our community and assets it is therefore important that Council actively participate in and engage with the Community Consultative Committee for this project. This will ensure that Council and the wider community’s interests are represented and taken into account in the project planning and development.
Internal / External Consultation
The CCC will be a key element in stakeholder engagement for the Inland Rail project. In participating in the Community Consultative Committee Council will be able to represent our local and broader regional community’s interests.
The CCC includes community representatives as well as Council representatives and invitations to nominate are currently being advertised and promoted across the region.
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Inland Rail - Albury to Illabo\Inland Rail - Albury to Illabo - GWB Consulting letter |
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Inland Rail - Albury to Illabo\Inland Rail - Nomination form for stakeholder representatives |
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Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
RP-3 |
Author: Carolyn Rodney
Director: Natalie Te Pohe
Summary: |
This report provides a recommendation to place on hold the decision relating to developing potential eligibility criteria for funds held within the Community Works Reserve until the new term of Council is elected in September 2021. |
That Council place on hold the decision relating to the potential eligibility criteria for the use funds held within the Community Works Reserve until the new term of Councillors commence after the September 2021 election process. |
Report
The Community Works Reserve was established as per 26 June 2017 Council meeting RP-19. The Reserve is funded from a levy on capital works project budgets, with the first $50K going to the Public Art Reserve to fund items contained within the Public Art Program, and the balance going to the Community Works Reserve.
The purpose of the reserve is to assist in the funding of competing priorities for both new and existing community assets.
During the compilation of the 2019/20 Long Term Financial Plan, Councillors requested staff to compile proposed eligibility criteria for utilising Community Works Reserve funds
A Councillor Workshop was held on 7 December 2020 to discuss options for the use of the funds, with the majority of Councillors present supporting placing on hold the decision pending the appointment of the new Councillors in September 2021.
For Councillors information, a copy of the Councillor Workshop Outcomes document is located on Councils hub and is also provided as a confidential attachment to this report.
Financial Implications
There are no financial implications with resolving as per the proposed resolution.
Policy and Legislation
Budget Policy – POL 052
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
The allocation of Council funds to community groups can be political and also has the potential to create precedents. Council needs to balance the limited funding available with deemed community needs.
Internal / External Consultation
Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”
Council’s Finance Division have consulted with all relevant areas within the Council.
A Councillor Workshop was conducted on Monday 7 December 2020 with all Councillors in attendance.
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Councillor Workshop - Outcomes Document This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. |
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Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
RP-4 |
RP-4 FINANCIAL PERFORMANCE REPORT AS AT 31 DECEMBER 2020
Author: Carolyn Rodney
Director: Natalie Te Pohe
Summary: |
This report is for Council to consider information presented on the 2020/21 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 December 2020 |
That Council: a approve the proposed 2020/21 budget variations for the month ended 31 December 2020 and note the continued forecast deficit budget position as a result of COVID-19 b approve the Pending Projects budgets outlined within the report to be included in the 2020/21 Confirmed Capital Works Delivery Program c note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above d note the details of the external investments as at 31 December 2020 in accordance with section 625 of the Local Government Act 1993 |
Report
Wagga Wagga City Council (Council) continues to forecast deficit budget positions as a result of the estimated financial impact the COVID-19 pandemic is having on many businesses, with local councils not immune to the pandemic.
At this stage, Council forecasts a $4M deficit budget position for the 2020/21 budget year (as at 31 December 2020). This will continue to be reviewed as the year progresses, with updates provided to Council as part of the monthly financial performance report.
Council has experienced a negative monthly investment performance for the month of December when compared to budget ($76,097 down on the monthly budget). This is mainly due to a decrease in the principal value of Council’s Floating Rate Note portfolio as at 31 December 2020.
Key Performance Indicators
OPERATING INCOME
Total operating income is 51% of approved budget. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 84% when compared to budget.
OPERATING EXPENSES
Total operating expenditure is 48% of approved budget and is tracking slightly over budget at this stage of the financial year due to operating contract commitments that have been raised for the full year. Excluding these commitments, the expenditure to budget is 45% which is below the year to date target.
CAPITAL INCOME
Total capital income is 21% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.
CAPITAL EXPENDITURE
Total capital expenditure including commitments is 59% of approved budget (including ‘Pending Projects’). Excluding ‘Pending Projects’ budgets, the capital expenditure including commitments is 87% of approved budget which is as a result of contracts being raised for multi-year projects.
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BUDGET ADJ |
APPROVED BUDGET |
YTD ACTUAL EXCL COMMT'S 2020/21 |
COMMT'S 2020/21 |
YTD ACTUAL + COMMT'S |
YTD % OF BUD |
Revenue |
|||||||
Rates & Annual Charges |
(72,529,470) |
0 |
(72,529,470) |
(36,160,405) |
0 |
(36,160,405) |
50% |
User Charges & Fees |
(22,261,420) |
0 |
(22,261,420) |
(11,098,455) |
0 |
(11,098,455) |
50% |
Interest & Investment Revenue |
(2,306,255) |
0 |
(2,306,255) |
(1,733,681) |
0 |
(1,733,681) |
75% |
Other Revenues |
(2,931,718) |
(514,515) |
(3,446,233) |
(2,368,266) |
0 |
(2,368,266) |
69% |
Operating Grants & Contributions |
(13,415,374) |
4,573,845 |
(8,841,529) |
(4,524,342) |
0 |
(4,524,342) |
51% |
Capital Grants & Contributions |
(89,541,725) |
13,775,982 |
(75,765,743) |
(14,617,655) |
0 |
(14,617,655) |
19% |
Total Revenue |
(202,985,962) |
17,835,312 |
(185,150,650) |
(70,502,804) |
0 |
(70,502,804) |
38% |
|
|||||||
Expenses
|
|||||||
Employee Benefits & On-Costs |
48,595,768 |
(448,102) |
48,147,666 |
22,575,954 |
0 |
22,575,954 |
47% |
Borrowing Costs |
3,452,579 |
(207,776) |
3,244,803 |
1,311,734 |
0 |
1,311,734 |
40% |
Materials & Contracts |
30,860,378 |
5,807,725 |
36,668,103 |
15,904,408 |
4,551,837 |
20,456,245 |
56% |
Depreciation & Amortisation |
35,177,865 |
0 |
35,177,865 |
17,588,933 |
0 |
17,588,933 |
50% |
Other Expenses |
9,985,219 |
2,385,791 |
12,371,010 |
3,626,320 |
114,644 |
3,740,964 |
30% |
Total Expenses |
128,071,808 |
7,537,638 |
135,609,447 |
61,007,349 |
4,666,481 |
65,673,830 |
48% |
|
|||||||
Net Operating (Profit)/Loss |
(74,914,154) |
25,372,950 |
(49,541,204) |
(9,495,455) |
4,666,481 |
(4,828,974) |
|
|
|||||||
Net Operating (Profit)/Loss before Capital Grants & Contributions |
14,627,571 |
11,596,968 |
26,224,539 |
5,122,200 |
4,666,481 |
9,788,681 |
|
|
|||||||
Capital / Reserve Movements |
|||||||
Capital Expenditure - One Off Confirmed |
31,423,131 |
39,087,701 |
70,510,832 |
15,325,930 |
59,048,955 |
74,374,885 |
105% |
22,666,954 |
644,702 |
23,311,656 |
4,848,392 |
4,137,951 |
8,986,343 |
39% |
|
Capital Exp – Pending Projects |
102,263,183 |
(55,167,209) |
47,095,974 |
0 |
0 |
0 |
0% |
Loan Repayments |
4,718,119 |
(307,774) |
4,410,344 |
2,205,172 |
0 |
2,205,172 |
50% |
New Loan Borrowings |
(22,723,947) |
(3,401,392) |
(26,125,338) |
0 |
0 |
0 |
0% |
Sale of Assets |
(2,173,514) |
(1,018,634) |
(3,192,148) |
(1,583,408) |
0 |
(1,583,408) |
50% |
Net Movements Reserves |
(21,740,087) |
(5,601,236) |
(27,341,323) |
0 |
0 |
0 |
0% |
Total Cap/Res Movements |
114,433,839 |
(25,763,842) |
88,669,996 |
20,796,086 |
63,186,906 |
83,982,992 |
|
|
|||||||
|
ORIGINAL |
BUDGET ADJ |
APPROVED
BUDGET |
YTD ACTUAL EXCL COMMT'S 2020/21 |
COMMT'S 2020/21 |
YTD ACTUAL +
COMMT'S |
YTD % OF BUD |
Net Result after Depreciation |
39,519,685 |
(390,892) |
39,128,793 |
11,300,631 |
67,853,387 |
79,154,018 |
|
|
|||||||
Add back Depreciation Expense |
35,177,865 |
0 |
35,177,865 |
17,588,933 |
0 |
17,588,933 |
50% |
|
|||||||
Cash Budget (Surplus) / Deficit |
4,341,820 |
(390,892) |
3,950,927 |
(6,288,302) |
67,853,387 |
61,565,085 |
|
Description |
Budget 2020/21 |
Budget 2021/22 |
Budget 2022/23 |
Budget 2023/24 |
Budget 2024/25 |
Budget 2025/26 |
Budget 2026/27 |
Budget 2027/28 |
Budget 2028/29 |
Budget 2029/30 |
Adopted Bottom Line (Surplus) / Deficit |
4,341,819 |
2,909,316 |
2,682,933 |
1,763,495 |
2,131,200 |
3,137,673 |
2,748,594 |
1,622,670 |
1,359,793 |
740,739 |
Prior Adopted Bottom Line Adjustments |
(390,892)
|
(564,550)
|
(754,410)
|
(943,879)
|
(1,153,789)
|
(1,214,422)
|
(1,459,291)
|
(1,698,226)
|
(1,953,832)
|
(2,217,476)
|
Revised Bottom Line (Surplus) / Deficit |
3,950,927
|
2,344,766
|
1,928,523
|
819,616
|
977,411
|
1,923,251
|
1,289,303
|
(75,556)
|
(594,039)
|
(1,476,737)
|
2020/21 Revised Budget Result – (Surplus) / Deficit |
$’000s |
Original 2020/21 Budget Result as adopted by Council Total Budget Variations approved to date Budget Variations for December 2020 |
$4,342K ($391K) $0 |
Proposed Revised Budget result for 31 December 2020 - (Surplus) / Deficit |
$3,951K |
The proposed Budget Variations for 31 December 2020 are listed below:
Budget Variation |
Amount |
Funding Source |
Net Impact (Fav)/ Unfav |
|
1 – Community Leadership and Collaboration |
||||
StateCover WHS Incentive Income |
($30K) |
Workers Compensation Reserve $30K |
Nil |
|
Council has received an additional $30K above the $100K budgeted for the StateCover Work Health and Safety Incentive. It is proposed to allocate the funds to the Workers Compensation Reserve to be utilised for future identified Work Health and Safety Programs. Job Consolidation: 12611 |
|
|||
Riverside Stage 2 |
($5,396K) |
NSW Government Grant Funds $5,396K |
Nil |
|
Due to delays in awarding the main contract for Riverside Stage 2 it is proposed to defer part of the project budget to 2021/22 to allow the contractor a suitable period of time to undertake the required works. The total project budget is $9,939,394. Estimated Completion: 31 January 2022 Job Consolidation: 18798 |
|
|||
4 – Community Place and Identity |
||||
Library Capital Works Improvements |
$51K |
NSW State Public Library Funding ($51K) |
Nil |
|
Council has been advised that the 2020/21 NSW State Public Library Funding for the Library Subsidy and Local Priority Funding will be $51K higher than what has been budgeted. Taking into account existing commitments from the funds, there is then $127K remaining from the funding which is proposed to be used for Stage 1 of the Immediate Capital Works Improvements in the Library as detailed in the RP-1 Library Review Report presented to Council at this same meeting. Job Consolidation Numbers: 12283, 19003 |
|
|||
5 – The Environment |
||||
Lake Albert Road Urban Asphalt Stage 3B |
($2,134K) |
NSW Government Fixing Local Roads Grant Income $1,600K Urban Asphalt Budget $170K Heavy Patching $364K |
Nil |
|
It was originally planned to deliver both Lake Albert Road Urban Asphalt Stage 3A (Lord Baden Powell Drive to Warrawong Street - 783m) and Stage 3B (Fay Avenue to Stanley Street - 762m) in 2020/21 but due to Project Management resourcing constraints it is now proposed to deliver Stage 3A in 2020/21 and Stage 3B in 2021/22. Estimated Completion: 30 June 2022 Job Consolidation: 21003 |
|
|||
FM0091 – Flood Warning System |
$12K |
Department of Planning, Industry & Environment Grant Funding ($7K) Infrastructure Planning Conference & Training Budgets ($5K) |
Nil |
|
Additional funds are required for Council’s Flood Warning System. The Flood Warning System will be used to improve on Wagga Wagga’s existing flood warning systems, both to enhance flood warning forecasting and disseminating of information to the public. The Department of Planning, Industry and Environment (DPIE) have agreed to increase their contribution by 30%, it is proposed to fund Councils portion from existing Infrastructure Planning Conferences and Training budgets, which are partially available this year due to the COVID-19 pandemic. This will bring the total project budget to $44,580. Estimated Completion: 30 June 2022 Job Consolidation: 20549 |
|
|||
Tarcutta Mural & History Project |
$15K |
Federal Government Funding ($15K) |
Nil |
|
Council has been successful in securing Federal Government grant funding under the Regional Tourism Bushfire Recovery Grants program for the Tarcutta Mural and History Project. This project involves the development of a large-scale mural positioned on the side of the Tarcutta War Memorial Hall along with the development of an app-based audio experience to accompany the mural. A creative learning workshop with the Tarcutta Public School students is also planned. The project is aimed at increasing visitation to the township, celebrating the town’s rich history and instilling a pride in the town’s military and soldier settler history in its younger generation. The total grant amount is $30K with $15K in 2020/21 and $15K in 2021/22. Estimated Completion: 30 December 2021 Job Consolidation: 21194 |
|
|||
Stormwater Modelling |
$30K |
Stormwater Levy Reserve ($30K) |
Nil |
|
Wagga Wagga City Council recently revalued its stormwater system. This included segmenting the network into its working elements for ease of reporting and works identification. This budget variation will allow strategic modelling of the stormwater network and provide a review of proposed upcoming replacement works and any future capital works, taking into consideration varying levels of service. Council currently does not have this capacity in house and the works are proposed to be consulted externally and funded from the Stormwater Levy Reserve. Estimated Completion: 30 June 2021 Job Consolidation: 21189 |
|
|||
Branching Out: Wagga’s Plan to Grow Urban Resilience |
$72K |
Local Government NSW Grant Income ($72K) |
Nil |
|
Council was successful in securing grant funding from the recent Local Government NSW ‘Increasing Resilience to Climate Change’ grants program to fund a priority action from Council’s Climate Change Risk Assessment & Adaptation Options Report 2018. With projections of increases in severity and frequency of heatwaves and increases in average temperatures for our region the project ‘Branching Out: Wagga’s Plan to Grow Urban Resilience’ will involve the capture, processing and analysis of high-resolution aerial photography and satellite imagery of Wagga’s canopy coverage and identification of urban heat islands (UHI). The mapping and analysis will allow Council to set future targets and identify trends across all suburbs. The resultant Urban Canopy Plan will help inform Council's Street Tree Strategy & Masterplan and enable more strategic placement and planting design in locations where UHI effects occur, prioritising vulnerable community groups effected the most by the impacts of climate change such as young children, the elderly and those in areas of socio-economic disadvantage. Estimated Completion: 30 June 2021 Job Consolidation: 21193 |
|
|||
|
$0 |
|||
The Pending Projects list is a list of adopted Capital Works projects which have not been included in the 2020/21 Delivery Program for the following reason(s):
- Capacity and resourcing constraints
- Project description and scope not fully defined
- External funding to be determined
Capital Works Project |
Prior Years |
2020/21 Budget |
2021/22 Budget |
Total Project Budget |
Comments |
Lake Albert Hall Accessible Toilet Job Consolidation:19549 |
$0 |
$38,122 |
$0 |
$38,122 |
Currently $1,906 delivery and $36,216 pending. Proposed $38,122 delivery. |
Light Horse Memorial Job Consolidation:20554 |
$0 |
$50,000 |
$0 |
$50,000 |
Currently $0 delivery and $50,000 pending. Proposed $50,000 delivery. |
2020/21 Capital Works Summary
Approved Budget |
Proposed Movement |
Proposed Budget |
|
One-off |
$70,510,831 |
($7,377,729) |
$63,133,102 |
Recurrent |
$23,311,656 |
$170,083 |
$23,481,739 |
Pending |
$47,095,975 |
($86,216) |
$47,009,759 |
Total Capital Works |
$140,918,462 |
($7,293,863) |
$133,624,600 |
Current Restrictions
RESERVES SUMMARY |
|||||
31 DECEMBER 2020 |
|||||
|
CLOSING BALANCE 2019/20 |
ADOPTED RESERVE TRANSFERS 2020/21 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 14.12.2020 |
PROPOSED CHANGES for Council Resolution |
REVISED BALANCE |
|
|
|
|
|
|
Externally Restricted |
|
|
|
|
|
Developer Contributions - Section 7.11 |
(25,878,470) |
464,256 |
551,760 |
|
(24,862,454) |
Developer Contributions - Section 7.12 |
402,380 |
(50,464) |
32,251 |
|
384,167 |
Developer Contributions – S/Water DSP S64 |
(6,693,550) |
1,973,123 |
(448,464) |
|
(5,168,891) |
Sewer Fund |
(25,992,570) |
582,604 |
(2,596,667) |
|
(28,006,632) |
Solid Waste |
(22,421,037) |
9,163,583 |
340,407 |
|
(12,917,047) |
Specific Purpose Grants |
(3,645,164) |
0 |
3,645,164 |
|
0 |
SRV Levee |
(4,953,842) |
(1,652,925) |
436,607 |
|
(6,170,160) |
Stormwater Levy |
(4,143,634) |
(200,921) |
589,036 |
29,600 |
(3,725,919) |
Total Externally Restricted |
(93,325,885) |
10,279,256 |
2,550,094 |
29,600 |
(80,466,936) |
|
|
||||
Internally Restricted |
|
||||
Airport |
(324,921) |
(511,083) |
(113,890) |
(949,894) |
|
Art Gallery |
(55,091) |
38,500 |
16,555 |
(36) |
|
Ashmont Community Facility |
(3,665) |
(1,500) |
0 |
(5,165) |
|
Bridge Replacement |
(568,093) |
236,972 |
31,121 |
(300,000) |
|
CBD Carparking Facilities |
(774,666) |
105,302 |
(105,302) |
(774,666) |
|
CCTV |
(91,109) |
18,000 |
0 |
(73,109) |
|
Cemetery Perpetual |
(241,401) |
(138,203) |
0 |
(379,603) |
|
Cemetery |
(597,311) |
89,768 |
(69,226) |
(576,769) |
|
Civic Theatre Operating |
(96,321) |
87,904 |
0 |
(8,417) |
|
Civic Theatre Technical Infrastructure |
(7,706) |
7,706 |
0 |
(0) |
|
Civil Projects |
(142,016) |
0 |
0 |
(142,016) |
|
Community Amenities |
(282,200) |
243,050 |
15,509 |
(23,641) |
|
Community Works |
(176,588) |
81,215 |
0 |
|
(95,373) |
Council Election |
(444,166) |
(93,256) |
0 |
(537,422) |
|
Economic Development |
(490,000) |
490,000 |
0 |
0 |
|
Emergency Events |
(214,548) |
22,709 |
(8,901) |
|
(200,740) |
Employee Leave Entitlements |
(3,780,744) |
|
0 |
|
(3,780,744) |
Environmental Conservation |
(116,578) |
|
0 |
|
(116,578) |
Estella Community Centre |
(230,992) |
|
0 |
|
(230,992) |
Family Day Care |
(200,152) |
0 |
200,152 |
|
0 |
Fit for the Future |
(5,418,415) |
684,035 |
195,805 |
|
(4,538,574) |
Generic Projects Saving |
(325,101) |
325,101 |
0 |
|
0 |
Glenfield Community Centre |
(23,704) |
(2,000) |
0 |
|
(25,704) |
Grants Commission |
(5,488,910) |
|
5,488,910 |
|
0 |
Grassroots Cricket |
(70,992) |
|
0 |
|
(70,992) |
Gravel Pit Restoration |
(807,503) |
13,333 |
0 |
|
(794,170) |
RESERVES SUMMARY
|
|||||
31 DECEMBER 2020 |
|||||
|
CLOSING BALANCE 2019/20 |
ADOPTED RESERVE TRANSFERS 2020/21 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 14.12.2020 |
PROPOSED CHANGES for Council Resolution |
REVISED BALANCE |
Gurwood Street Property |
(50,454) |
|
0 |
|
(50,454) |
Information Services |
(1,089,975) |
446,840 |
8,492 |
|
(634,643) |
Infrastructure Replacement |
(350,988) |
219,491 |
(113) |
|
(131,610) |
Insurance Variations |
(100,246) |
|
0 |
|
(100,246) |
Internal Loans |
(1,672,256) |
(828,298) |
(675,336) |
|
(3,175,890) |
Lake Albert Improvements |
(208,718) |
141,163 |
(132) |
|
(67,688) |
LEP Preparation |
(2,667) |
2,667 |
0 |
|
0 |
Livestock Marketing Centre |
(5,651,791) |
3,374,777 |
589,835 |
|
(1,687,178) |
Museum Acquisitions |
(39,378) |
|
0 |
|
(39,378) |
Oasis Building Renewal |
(259,463) |
30,000 |
74,329 |
|
(155,135) |
Oasis Plant |
(1,071,266) |
464,228 |
140,279 |
|
(466,759) |
Office Equipment/Building Projects |
(73,752) |
71,251 |
0 |
|
(2,501) |
Parks & Recreation Projects |
(227,174) |
(180,000) |
163,174 |
|
(244,000) |
Planning Legals |
(40,000) |
(40,000) |
0 |
|
(80,000) |
Plant Replacement |
(3,542,217) |
2,046,451 |
25,866 |
|
(1,469,900) |
Playground Equipment Replacement |
(260,821) |
(116,356) |
85,000 |
|
(292,176) |
Project Carryovers |
(2,777,650) |
574,876 |
2,202,774 |
|
0 |
Public Art |
(158,877) |
52,572 |
13,760 |
|
(92,545) |
Robertson Oval Redevelopment |
(92,151) |
|
0 |
|
(92,151) |
Senior Citizens Centre |
(19,627) |
(2,000) |
0 |
|
(21,627) |
Sister Cities |
(55,776) |
30,000 |
0 |
|
(25,776) |
Sporting Event Attraction |
(198,449) |
59,000 |
139,027 |
|
(421) |
Sporting Event Operational |
(100,000) |
(30,180) |
0 |
|
(130,180) |
Stormwater Drainage |
(258,242) |
80,000 |
80,000 |
|
(98,242) |
Street Lighting Replacement |
(12,553) |
|
0 |
|
(12,553) |
Subdivision Tree Planting |
(536,435) |
80,000 |
10,602 |
|
(445,833) |
Sustainable Energy |
(340,563) |
89,945 |
112,836 |
|
(137,782) |
Unexpended External Loans |
(1,284,452) |
483,400 |
788,630 |
|
(12,422) |
Workers Compensation |
(160,649) |
|
0 |
(30,000) |
(190,649) |
Total Internally Restricted |
(41,609,483) |
8,747,383 |
9,409,755 |
(30,000) |
(23,482,345) |
|
|
|
|
|
|
Total Restricted |
(134,935,368) |
19,026,638 |
11,959,849 |
(400) |
(103,949,281) |
|
|
|
|
|
|
Total Unrestricted |
(12,262,000) |
0 |
0 |
0 |
(12,262,000) |
|
|
|
|
|
|
Total Cash, Cash Equivalents and Investments |
(147,197,368) |
19,026,638 |
11,959,849 |
(400) |
(116,211,281) |
CONSULTANCY & LEGAL EXPENSES BUDGET REVIEW STATEMENT |
|||||||
31 DECEMBER 2020 |
|||||||
|
|
Approved Changes |
|
|
|
|
|
|
BUDGET 2020/21 |
SEPTEMBER QTR BUDGET VARIATIONS APPROVED TO DATE |
DECEMBER QTR BUDGET VARIATIONS APPROVED TO DATE |
REVISED BUDGET |
PROJECTED YEAR END RESULT |
ACTUAL |
|
|
|
||||||
|
|
||||||
|
|
||||||
Consultancy Expenses |
74,043 |
53,021 |
0 |
127,064 |
127,064 |
12,222 |
|
|
|
||||||
Legal Expenses |
252,030 |
158,836 |
0 |
410,866 |
410,866 |
274,604 |
|
|
|
Investment Summary as at 31 December 2020
In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:
Institution |
Rating |
Closing Balance |
Closing Balance |
December |
December |
Investment |
Maturity |
Term |
Short Term Deposits |
|
|
|
|
|
|
|
|
Auswide |
BBB |
2,000,000 |
2,000,000 |
1.00% |
1.30% |
30/06/2020 |
29/01/2021 |
7 |
NAB |
AA- |
1,000,000 |
1,000,000 |
0.75% |
0.65% |
14/09/2020 |
14/09/2021 |
12 |
Total Short Term Deposits |
|
3,000,000 |
3,000,000 |
0.92% |
1.95% |
|
|
|
At Call Accounts |
|
|
|
|
|
|
|
|
NAB |
AA- |
262,143 |
574,028 |
0.10% |
0.37% |
N/A |
N/A |
N/A |
CBA |
AA- |
3,767,883 |
2,108,938 |
0.10% |
1.37% |
N/A |
N/A |
N/A |
CBA |
AA- |
17,600,264 |
12,603,740 |
0.30% |
8.20% |
N/A |
N/A |
N/A |
Macquarie Bank |
A+ |
0 |
9,000,984 |
0.50% |
5.85% |
N/A |
N/A |
N/A |
Total At Call Accounts |
|
21,630,289 |
24,287,689 |
0.35% |
15.79% |
|
|
|
Medium Term Deposits |
|
|
|
|
|
|
|
|
RaboBank |
A+ |
1,000,000 |
1,000,000 |
3.16% |
0.65% |
5/06/2017 |
6/06/2022 |
60 |
AMP |
BBB |
2,000,000 |
2,000,000 |
0.95% |
1.30% |
30/11/2020 |
30/05/2022 |
18 |
Rabobank |
A+ |
1,000,000 |
1,000,000 |
3.20% |
0.65% |
25/08/2016 |
25/08/2021 |
60 |
Westpac |
AA- |
3,000,000 |
3,000,000 |
1.12% |
1.95% |
10/03/2017 |
10/03/2022 |
60 |
Auswide |
BBB |
2,000,000 |
2,000,000 |
0.85% |
1.30% |
6/10/2020 |
6/10/2022 |
24 |
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
3.35% |
1.30% |
3/01/2018 |
4/01/2022 |
48 |
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
3.50% |
0.65% |
1/06/2018 |
1/06/2022 |
48 |
Westpac |
AA- |
2,000,000 |
2,000,000 |
3.02% |
1.30% |
28/06/2018 |
28/06/2021 |
36 |
BOQ |
BBB+ |
3,000,000 |
3,000,000 |
3.25% |
1.95% |
28/08/2018 |
29/08/2022 |
48 |
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
3.10% |
0.65% |
16/10/2018 |
18/10/2021 |
36 |
Westpac |
AA- |
2,000,000 |
2,000,000 |
3.05% |
1.30% |
13/11/2018 |
15/11/2021 |
36 |
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
3.30% |
0.65% |
20/11/2018 |
21/11/2022 |
48 |
NAB |
AA- |
2,000,000 |
2,000,000 |
3.01% |
1.30% |
30/11/2018 |
30/11/2021 |
36 |
Bendigo-Adelaide |
BBB+ |
1,000,000 |
1,000,000 |
3.25% |
0.65% |
30/11/2018 |
30/11/2022 |
48 |
CUA |
BBB |
2,000,000 |
0 |
0.00% |
0.00% |
5/12/2018 |
7/12/2020 |
24 |
Newcastle Permanent |
BBB |
2,000,000 |
2,000,000 |
3.05% |
1.30% |
8/02/2019 |
8/02/2022 |
36 |
ING Bank |
A |
1,000,000 |
1,000,000 |
2.82% |
0.65% |
22/02/2019 |
22/02/2021 |
24 |
Newcastle Permanent |
BBB |
2,000,000 |
2,000,000 |
2.70% |
1.30% |
23/04/2019 |
26/04/2022 |
36 |
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
2.40% |
0.65% |
22/05/2019 |
23/05/2022 |
36 |
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
2.15% |
0.65% |
8/07/2019 |
10/07/2023 |
48 |
Judo Bank |
NR |
1,000,000 |
1,000,000 |
2.30% |
0.65% |
16/07/2019 |
16/07/2021 |
24 |
Auswide |
BBB |
1,000,000 |
1,000,000 |
1.95% |
0.65% |
12/08/2019 |
12/08/2022 |
36 |
Judo Bank |
NR |
1,000,000 |
1,000,000 |
2.15% |
0.65% |
20/08/2019 |
19/08/2021 |
24 |
Australian Military Bank |
BBB+ |
1,000,000 |
1,000,000 |
1.76% |
0.65% |
20/08/2019 |
20/08/2021 |
24 |
Judo Bank |
NR |
1,000,000 |
1,000,000 |
1.90% |
0.65% |
10/09/2019 |
9/09/2022 |
36 |
Auswide |
BBB |
1,000,000 |
1,000,000 |
1.72% |
0.65% |
3/10/2019 |
4/10/2022 |
36 |
ICBC |
A |
2,000,000 |
2,000,000 |
2.03% |
1.30% |
6/11/2019 |
6/11/2024 |
60 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.83% |
1.30% |
28/11/2019 |
28/11/2024 |
60 |
Judo Bank |
NR |
1,000,000 |
1,000,000 |
2.20% |
0.65% |
5/12/2019 |
3/12/2021 |
24 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.75% |
0.65% |
6/01/2020 |
8/01/2024 |
48 |
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
2.00% |
0.65% |
28/02/2020 |
28/02/2025 |
60 |
ING Bank |
A |
2,000,000 |
2,000,000 |
1.50% |
1.30% |
2/03/2020 |
2/03/2022 |
24 |
Macquarie Bank |
A+ |
2,000,000 |
2,000,000 |
1.40% |
1.30% |
9/03/2020 |
9/03/2022 |
24 |
Institution |
Rating |
Closing Balance |
Closing Balance |
December |
December |
Investment |
Maturity |
Term |
Police Credit Union |
NR |
1,000,000 |
1,000,000 |
2.20% |
0.65% |
1/04/2020 |
1/04/2025 |
60 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.85% |
0.65% |
29/05/2020 |
29/05/2025 |
60 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.86% |
0.65% |
1/06/2020 |
2/06/2025 |
60 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.75% |
1.30% |
25/06/2020 |
25/06/2025 |
60 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.75% |
1.30% |
25/06/2020 |
25/06/2025 |
60 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.60% |
1.30% |
29/06/2020 |
28/06/2024 |
48 |
ICBC |
A |
3,000,000 |
3,000,000 |
1.25% |
1.95% |
30/06/2020 |
30/06/2022 |
24 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.42% |
1.30% |
7/07/2020 |
8/07/2024 |
48 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.50% |
1.30% |
17/08/2020 |
18/08/2025 |
60 |
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
1.25% |
0.65% |
7/09/2020 |
8/09/2025 |
60 |
BoQ |
BBB+ |
2,000,000 |
2,000,000 |
1.25% |
1.30% |
14/09/2020 |
15/09/2025 |
60 |
AMP |
BBB |
1,000,000 |
1,000,000 |
0.95% |
0.65% |
26/11/2020 |
25/05/2022 |
18 |
AMP |
BBB |
0 |
2,000,000 |
0.95% |
1.30% |
7/12/2020 |
6/06/2022 |
18 |
ICBC |
A |
0 |
1,000,000 |
1.20% |
0.65% |
7/12/2020 |
8/12/2025 |
60 |
Total Medium Term Deposits |
|
70,000,000 |
71,000,000 |
2.04% |
46.17% |
|
|
|
Floating Rate Notes - Senior Debt |
|
|
|
|
|
|
|
|
Suncorp-Metway |
A+ |
1,013,299 |
1,013,010 |
BBSW + 97 |
0.66% |
16/08/2017 |
16/08/2022 |
60 |
Bendigo-Adelaide |
BBB+ |
508,702 |
508,496 |
BBSW + 105 |
0.33% |
25/01/2018 |
25/01/2023 |
60 |
Newcastle Permanent |
BBB |
1,528,468 |
1,528,487 |
BBSW + 140 |
0.99% |
6/02/2018 |
6/02/2023 |
60 |
UBS |
A+ |
2,031,637 |
2,025,849 |
BBSW + 90 |
1.32% |
8/03/2018 |
8/03/2023 |
60 |
Heritage Bank |
BBB+ |
1,407,839 |
1,403,357 |
BBSW + 123 |
0.91% |
29/03/2018 |
29/03/2021 |
36 |
ME Bank |
BBB |
1,608,825 |
1,609,074 |
BBSW + 127 |
1.05% |
17/04/2018 |
16/04/2021 |
36 |
Bank Australia |
BBB |
754,016 |
754,363 |
BBSW + 130 |
0.49% |
30/08/2018 |
30/08/2021 |
36 |
CUA |
BBB |
606,520 |
604,545 |
BBSW + 125 |
0.39% |
6/09/2018 |
6/09/2021 |
36 |
AMP |
BBB |
1,506,726 |
1,503,521 |
BBSW + 108 |
0.98% |
10/09/2018 |
10/09/2021 |
36 |
NAB |
AA- |
2,047,306 |
2,040,260 |
BBSW + 93 |
1.33% |
26/09/2018 |
26/09/2023 |
60 |
Bendigo-Adelaide |
BBB+ |
1,010,624 |
1,010,523 |
BBSW + 101 |
0.66% |
19/10/2018 |
19/01/2022 |
39 |
CBA |
AA- |
3,094,424 |
3,089,935 |
BBSW + 113 |
2.01% |
11/01/2019 |
11/01/2024 |
60 |
Westpac |
AA- |
3,098,930 |
3,094,265 |
BBSW + 114 |
2.01% |
24/01/2019 |
24/04/2024 |
63 |
ANZ |
AA- |
2,574,584 |
2,570,922 |
BBSW + 110 |
1.67% |
8/02/2019 |
8/02/2024 |
60 |
NAB |
AA- |
2,055,316 |
2,052,047 |
BBSW + 104 |
1.33% |
26/02/2019 |
26/02/2024 |
60 |
Bank of China Australia |
A |
1,515,369 |
1,515,044 |
BBSW + 100 |
0.99% |
17/04/2019 |
17/10/2022 |
42 |
Westpac |
AA- |
2,561,637 |
2,558,383 |
BBSW + 88 |
1.66% |
16/05/2019 |
16/08/2024 |
63 |
Suncorp-Metway |
A+ |
1,269,390 |
1,268,584 |
BBSW + 78 |
0.82% |
30/07/2019 |
30/07/2024 |
60 |
ANZ |
AA- |
2,040,943 |
2,037,481 |
BBSW + 77 |
1.32% |
29/08/2019 |
29/08/2024 |
60 |
HSBC |
AA- |
2,528,242 |
2,522,270 |
BBSW + 83 |
1.64% |
27/09/2019 |
27/09/2024 |
60 |
Bank Australia |
BBB |
1,502,234 |
1,501,414 |
BBSW + 90 |
0.98% |
2/12/2019 |
2/12/2022 |
36 |
ANZ |
AA- |
1,533,379 |
1,530,812 |
BBSW + 76 |
1.00% |
16/01/2020 |
16/01/2025 |
60 |
NAB |
AA- |
2,045,111 |
2,041,665 |
BBSW + 77 |
1.33% |
21/01/2020 |
21/01/2025 |
60 |
Newcastle Permanent |
BBB |
1,121,901 |
1,122,697 |
BBSW + 112 |
0.73% |
4/02/2020 |
4/02/2025 |
60 |
Macquarie Bank |
A+ |
2,037,329 |
2,033,868 |
BBSW + 84 |
1.32% |
12/02/2020 |
12/02/2025 |
60 |
BOQ Covered |
AAA |
564,301 |
564,425 |
BBSW + 107 |
0.37% |
14/05/2020 |
14/05/2025 |
60 |
UBS |
A+ |
954,860 |
954,819 |
BBSW + 105 |
0.62% |
21/05/2020 |
21/11/2022 |
30 |
Credit Suisse |
A+ |
1,326,286 |
1,325,606 |
BBSW + 115 |
0.86% |
26/05/2020 |
26/05/2023 |
36 |
UBS |
A+ |
1,532,003 |
1,528,644 |
BBSW + 87 |
0.99% |
30/07/2020 |
30/07/2025 |
60 |
Bank of China Australia |
A |
1,507,020 |
1,506,467 |
BBSW + 78 |
0.98% |
27/10/2020 |
27/10/2023 |
36 |
Total Floating Rate Notes - Senior Debt |
|
48,887,220 |
48,820,831 |
|
31.75% |
|
|
|
Institution |
Rating |
Closing Balance |
Closing Balance |
December |
December |
Investment |
Maturity |
Term |
Fixed Rate Bonds |
|
|
|
|
|
|
|
|
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.00% |
1.30% |
30/11/2020 |
15/12/2025 |
60 |
Northern Territory Treasury |
AA- |
1,000,000 |
1,000,000 |
1.00% |
0.65% |
20/11/2020 |
15/12/2025 |
61 |
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.00% |
1.30% |
21/10/2020 |
15/12/2025 |
62 |
Total Fixed Rate Bonds |
|
5,000,000 |
5,000,000 |
1.00% |
3.25% |
|
|
|
Managed Funds |
|
|
|
|
|
|
|
|
NSW Tcorp |
NR |
1,666,492 |
1,675,056 |
0.51% |
1.09% |
17/03/2014 |
1/12/2025 |
140 |
Total Managed Funds |
|
1,666,492 |
1,675,056 |
0.51% |
1.09% |
|
|
|
TOTAL
CASH ASSETS, CASH |
|
150,184,001 |
153,783,576 |
|
100.00% |
|
|
|
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK |
|
3,287,765 |
3,089,407 |
|
|
|
|
|
TOTAL
WWCC CASH ASSETS, CASH |
|
146,896,237 |
150,694,169 |
|
|
|
|
|
Council’s investment portfolio is dominated by Term Deposits, equating to approximately 48% of the portfolio across a broad range of counterparties. Cash equates to 16%, with Floating Rate Notes (FRNs) around 32%, fixed rate bonds around 3% and growth funds around 1% of the portfolio.
Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.
All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:
Investment Portfolio Balance
Council’s investment portfolio balance has increased from the previous month’s balance, up from $146.9M to $150.7M. This is mainly a result of Council receiving payment for a number of outstanding grants in early December.
Monthly Investment Movements
Redemptions – Council redeemed the following investment securities during December 2020:
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
CUA (BBB) Term Deposit |
$2M |
2 years |
3.02% |
This term deposit was redeemed on maturity and funds were reinvested in a new 18-month AMP Bank term deposit (see below). |
New Investments – Council purchased the following investment securities during December 2020:
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
AMP Bank (BBB) Term Deposit |
$2M |
18 months |
0.95% |
The AMP rate of 0.95% compared favourably to the rest of the market for this investment term – with the next best rate for a similar term being 0.70% for 2 years. |
ICBC (A) Term Deposit |
$1M |
5 years |
1.20% |
The ICBC rate of 1.20% compared favourably to the rest of the market for this investment term – with the next best rate being 0.95%. |
Monthly Investment Performance
Interest/growth/capital gains/(losses) for the month totalled $107,385, which compares unfavourably with the budget for the period of $183,482 - underperforming budget for the month by $76,097.
Council’s underperformance to budget for December was mainly a result of the Floating Rate Note (FRN) portfolio experiencing a negative return for the month, with Council seeing a decrease in the principal value of the portfolio of -0.16% (or -$78,436).
Over the past year, Councils investment portfolio has returned 1.89%, outperforming the AusBond Bank Bill index by 1.52%. This is expected to continue to reduce over the coming months and years with continued uncertainty in financial markets and with the current low interest rate environment. This is particularly evident with the Reserve Bank of Australia (RBA) cutting the cash rate on 3rd November 2020 to a record low 0.10%.
* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.
Report by Responsible Accounting Officer
I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 15 June 2020.
Carolyn Rodney
Responsible Accounting Officer
Policy and Legislation
Budget variations are reported in accordance with Council’s POL 052 Budget Policy.
Investments are reported in accordance with Council’s POL 075 Investment Policy.
Local Government Act 1993
Section 625 - How may councils invest?
Local Government (General) Regulation 2005
Section 212 - Reports on council investments
Report by Responsible Accounting Officer
I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 15 June 2020.
Carolyn Rodney
Responsible Accounting Officer
Policy and Legislation
Budget variations are reported in accordance with Council’s POL 052 Budget Policy.
Investments are reported in accordance with Council’s POL 075 Investment Policy.
Local Government Act 1993
Section 625 - How may councils invest?
Local Government (General) Regulation 2005
Section 212 - Reports on council investments
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
This report is a control mechanism that assists in addressing the following potential risks to Council:
· Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times
· Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner
Internal / External Consultation
All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.
The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.
1⇩. |
Capital Works Program 2020/21 to 2029/30 |
|
Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
RP-5 |
RP-5 Wagga Wagga Local Environmental Plan 2010 - Natural Disasters Clause
Author: Crystal Atkinson
Director: Michael Keys
Summary: |
The NSW Standard Instrument Local Environmental Plan was recently updated to include Clause 5.9 Dwelling house or secondary dwelling affected by natural disaster.
Council can elect to adopt this new state-wide provision without having to prepare and undertake a planning proposal.
The purpose of the report is to seek endorsement for the clause to be included in the Wagga Wagga Local Environmental Plan 2010. |
That Council: a endorse the new clause 5.9 Dwelling house or secondary dwelling affected by natural disaster to be inserted in the Wagga Wagga Local Environmental Plan 2010 b notify NSW Department of Planning, Industry and Environment of council’s decision |
Background
“Clause 5.9 Dwelling house or secondary dwelling affected by natural disaster” was introduced to support homeowners whose homes have been damaged or destroyed by natural disasters (floods, bushfires and storm events). The clause applies to development applications (DAs) where development consent is sought to repair or replace a dwelling house or secondary dwelling that was damaged or destroyed by natural disaster.
The clause was prepared in response to regulatory challenges faced by homeowners seeking to rebuild homes following natural disasters where planning controls in Local Environmental Plans (LEP) have changed over time.
The clause will ensure that development consent can be granted for the repair or replacement of a dwelling that was damaged or destroyed by a natural disaster despite any provisions in the relevant LEP which would otherwise prevent the consent authority from doing so.
The clause intends to eliminate the need for applicants to:
§ Prepare formal requests to vary a development standard; or
§ Demonstrate the continuance of existing use in circumstances where dwelling houses or secondary dwellings are no longer permitted with consent in the relevant zone.
Applicants will need to demonstrate that the existing dwelling was lawfully erected.
A guidance document provided by NSW Department of Planning, Industry and Environment is attached for information.
Proposed clause
The proposed clause is provided below:
The clause requires Council to indicate which zones the clause is to apply. Zones within the Wagga Wagga Local Environmental Plan 2010 that permit a dwelling or secondary dwelling will be included. These zones are listed below:
§ RU1 Primary Production
§ RU2 Rural Landscape
§ RU4 Primary Production Small Lots
§ RU5 Village
§ RU6 Transition
§ R1 General Residential
§ R3 Medium Density
§ B4 Mixed Use
§ R5 Large Lot Residential
§ E4 Environmental Living
Report
In August 2020, in response to notification of the proposed Natural Disaster clause, Council indicated support and interest in adopting the proposed clause subject to confirmation that current local provisions for North Wagga Wagga and Cartwrights Hill could be retained.
Confirmation has been provided indicating that whilst the provisions of the LEP relating to North Wagga Wagga and Cartwrights Hill cannot be used to refuse a DA, the consent authority can refuse an application based on consideration of the risk, or other environmental impact associated with the proposed development that is inconsistent with the relevant considerations of section 4.15 of the Environmental Planning and Assessment Act 1979 (EP&A Act).
For example, Council will be able to undertake a merit assessment under section 4.15 of the EP&A Act and if it is considered that the site is unsuitable for redevelopment under section 4.15(1)(c) due to flooding concerns, then the DA may be rejected on this basis.
Based on this advice, it is recommended that Council notify the NSW Department of Planning, Industry and Environment of its decision to opt-in to adopting the clause. This will remove the need for Council to prepare a Planning Proposal to amend the Wagga Wagga Local Environmental Plan 2010.
Financial Implications
Implementing the clause as part of the NSW Department of Planning, Industry and Environment’s opt-in process will remove the need for a planning proposal to be prepared and the associated resourcing costs.
Policy and Legislation
Environmental Planning and Assessment Act 1979
Wagga Wagga Local Environmental Plan 2010
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
Adopting the clause will require Development Assessment to rely on the merit provisions of the EP&A Act to refuse DA’s where the development is inconsistent with risks or environmental impacts identified under section 4.15 of the EP&A Act rather than the local provisions of the Wagga Wagga Local Environmental Plan.
Internal / External Consultation
Internal discussions were held to discuss the proposed clause and the risks for Council.
As the proposed clause is intended to provide support for homeowners whose homes have been damaged or destroyed by natural disasters, no external consultation is proposed. The NSW Department of Planning, Industry and Environment do not require community consultation for Council to opt-in to adopting the clause and having it implemented.
1⇩. |
NSW Department of Planning, Industry & Environment - Guidance Material - Natural Disaster Clause |
|
Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
RP-6 |
RP-6 COUNCILLOR EXPENSES AND FACILITIES POLICY - POL 025
Author: Ingrid Hensley
General Manager: Peter Thompson
Summary: |
Councillor expenses and facilities policies should allow for councillors to receive adequate and reasonable expenses and facilities to enable them to carry out their civic duties as elected representatives of their local communities.
Amendments have been made to the current Councillor Expenses and Facilities Policy (POL 025), requiring the endorsement of Council. |
That Council: a note that there were no public submissions received during the exhibition period of the draft Councillor Expenses and Facilities Policy (POL 025) b adopt the draft Councillor Expenses and Facilities Policy (POL 025) with the recommended changes included in the body of this report. |
Report
Council at its meeting of 29 June 2020 adopted to:
That Council:
a endorse the draft Councillor Expenses and Facilities Policy (POL 025), that is to be placed on public exhibition for a period of 28 days from 30 June 2020 to 27 July 2020 and invite public submissions until the 10 August 2020 on the draft Policy
b receive a further report following the public exhibition and submission period:
i addressing any submissions made in respect of the proposed POL 025 Councillor Expenses and Facilities Policy
ii proposing adopting of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period
The draft Councillor Expenses and Facilities Policy (POL 025) was placed on public exhibition for 28 days with a 42-day submission period which closed on 10 August 2020. During the submission period, no submissions were received.
There are three (3) attachments to this Report:
1. The Current Payment of Expenses and Provision of Facilities to Councillors Policy (POL 025)
2. Draft Councillor Expenses and Facilities Policy (POL 025) presented to Council on 29 June 2020 and placed on public exhibition in 2020
3. Revised Councillor Expenses and Facilities Policy (POL 025), incorporating changes to the provisions relating to additional facilities for the Mayor, as outlined below.
Vehicle for the use of the Mayor
The Policy as publicly exhibited and previously presented to Council included provisions for Additional facilities for the Mayor, based on the better practice template policy released by the Office of Local Government NSW, as set out at Clauses 7.6 – 7.12. It is instead recommended the following wording replaces clauses 7.6, 7.7 and 7.8 – which come under that heading of Facilities – Additional facilities for the Mayor. This change is reflected in the additional attachment, being the Policy recommended for adoption, as outlined below.
(a) Council will provide to the Mayor a maintained vehicle to a similar standard of other Council vehicles, with a fuel card. The vehicle will be supplied for use on business, professional development and attendance at the Mayor’s office. This vehicle may also be used for private use by the Mayor PROVIDED a logbook is maintained for all use of the vehicle and the Mayor pays for any private use. The payment shall be calculated on a per/km rate at the amount set in the Local Government (State) Award.
OR
(b) The Council will provide a leaseback vehicle to the Mayor on the same terms and conditions which apply to employed staff. If this option is selected the Mayor must enter a leaseback agreement with Council and must pay the leaseback fee as required by Council from time to time in accordance with Council’s standard leaseback terms applied to staff.
OR
(c) The Mayor can provide his/her own vehicle for use on Council business. This vehicle must be less than seven (7) years of age as determined from the vehicles’ Australian compliance plate and fully insured at all times. The vehicle is to be available at all times for the Mayor’s official duties. If this option is selected by the Mayor, the Council will pay the Mayor an allowance in accordance with Clause 17 of the Local Government (State) Award as varied from time to time pursuant to the annual award negotiation process. The payment shall be for each whole day the Mayor holds the office of the Mayor and shall be calculated on daily pro-rata basis for periods when the Mayor does not hold office for the whole quarter referred to in the Award.
Notes:
1. For the purposes of option (a) the Mayor may use the vehicle for private purposes when that purpose is either on the way to, or on the way from a venue where the Mayor performs Mayoral business. Such travel must be minor, ancillary or incidental to the official purpose for travel. By way of example, a trip to a supermarket on the way home from attending the Mayoral office for work purposes would be regarded as minor, ancillary or incidental travel. Provided the vehicle is solely used for official purposes and minor, ancillary or incidental private purposes, no logbook needs to be maintained for the vehicle.
2. A Mayor can only select one (1) option from (a), (b), or (c) for the provision of a vehicle for Mayoral duties at any one time. The Mayor can change between options (a), (b), and (c) during their term in office.
It is recommended that Council adopt the Policy with these changes, and which have been incorporated into the separate Policy, as attached, for ease of reference and review.
Financial Implications
The maximum amounts for each expense of facility will be set as per the adopted budget on an annual basis.
Policy and Legislation
The Local Government Act sets out the annual policy review and adoption processes that must be followed for this Policy, including the below:
· Councils must annually adopt a councillor expenses and facilities policy within the first 12 months of each term of council (s252(1))
· Councils must give public notice of the intention to adopt a policy and allow at least 28 days for public submissions (s253(1)) and consider submissions made (s253(2))
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
Council policies are essential to ensure transparent legal, fair and consistent decision-making across the Council. They support Council in achieving its corporate objectives and provide a critical guide for staff, Councillors and other stakeholders. In the absence of effective policies there is a greater risk of inconsistency, confusion and inefficiency. The correspondence from the Minister for Local Government NSW has highlighted the need for Councillor Expenses and Facilities Policies to be compliant with the Act and Regulation.
Internal / External Consultation
The draft Councillor Expenses and Facilities Policy (POL 025), has been reviewed internally by staff and Councillors at a workshop held in December 2019 with a further consultation draft provided in May 2020.
During the public exhibition period, engagement with the community, was undertaken as follows:
· The draft policy was placed on Council’s website during the exhibition period.
· An article in Council News, together with the required advertisements of the public exhibition period.
· Social media promotion of the policy and what expenses and facilities are available to Councillors.
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Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Council News advert |
Media releases |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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Involve |
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Collaborate |
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1⇩. |
The Current Payment of Expenses and Provision of Facilities Policy (POL 025) |
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2⇩. |
Draft Councillor Expenses and Facilities Policy (POL 025) presented to Council on 29 June 2020 and placed on public exhibition in 2020 |
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3⇩. |
Revised Councillor Expenses and Facilities Policy (POL 025) |
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Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
RP-7 |
RP-7 RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS
Author: Ingrid Hensley
Director: Peter Thompson
Summary: |
This report provides Councillors with an update on the status of all resolutions of Council including Notices of Motion. |
That Council receive and note the following registers: a Active Resolutions as at 7 January 2021 b Active Notice of Motions as at 7 January 2021 c Resolutions including Notice of Motions completed from 17 November 2020 to 13 January 2021 |
Report
The attached registers, outline details of each resolution with the following analysis provided as a snapshot as at 7 January 2021:
• 104 Active resolutions
• 20 Active Notices of Motions
• 26 resolutions including Notice of Motions have been completed from 17 November 2020 to 13 January 2021
Financial Implications
N/A
Policy and Legislation
Council’s Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
1. |
Active Resolution Register - Provided under separate cover |
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2. |
Active Notice of Motions - Provided under separate cover |
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3. |
Completed Resolutions and Notice of Motions - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
RP-8 |
RP-8 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE
Author: Scott Gray
General Manager: Peter Thompson
Summary: |
This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings. |
a That Council receive and note the report. |
Report
The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.
Plans have been completed for the Active Travel Plan network, which affect this intersection. The current plan shows a crossing on the eastern corner of Beckwith Street. A copy of the plans can be obtained from the Director Project and Strategy. |
Councillor V Keenan requested an update on the Notice of Motion she put forward in January 2020, outlining the readiness of our community as a regional centre and readiness for emergency response in conjunction with but not limited to impacted community members Combat agencies, Emergency Operation Centre, Recovery committee and other government reviews. |
A report in being prepared by Project Manager who oversees emergency Management Planning System for the organisation, the report is expected to be completed in January and provided to Council at the earliest opportunity once complete. |
There are two options available to rural landowners adjoining road reserves to maintain the vegetation. They are roadside slashing via an annual section 138 approval from council with no fee applicable for this particular permit and roadside grazing permit from the Local Land Services. |
Councillor P Funnell noted and requested advice on a cost order that was potentially made in relation to the legal matter between Council and Mr Alan Eldridge. |
A briefing was provided to Councillors by the General Manager in December 2020. In relation to the costs order specifically, Council recently amended its Defence. The costs order was to cover additional costs incurred by the plaintiff as a result of amending the Defence. |
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Council has a number of Asset Surveillance Officer’s employed to continually monitor and respond to complaints received for all assets including footpaths. The CBD is inspected on a more regular basis by an Officer due to it being a higher risk area. Mobility and pedestrian access is reviewed as part of the PAMP (Pedestrian and Mobility Plan) which is currently due for review. The CBD would normally be an area of focus due to the high traffic volumes in this area. |
A report in being prepared by Project Manager who oversees emergency Management Planning System for the organisation, the report is expected to be completed in January and provided to Council at the earliest opportunity once complete. The report is expected to address readiness and resource capacity. |
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
M-1 |
M-1 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 1 DECEMBER 2020
Author: Shannon Coghlan
Director: Darren Raeck
Summary: |
The Floodplain Risk Management Advisory Committee met on 1 December 2020 |
That Council receive and note the minutes of the Floodplain Risk Management Advisory Committee meeting held on 1 December 2020. |
Report
The Floodplain Risk Management Advisory Committee met on 1 December 2020 and the minutes from this meeting are attached for Councillors’ reference.
Financial Implications
N/A
Policy and Legislation
N/A
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
1⇩. |
Floodplain Risk Management Advisory Committee - minutes 1 December 2020 |
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Report submitted to the Ordinary Meeting of Council on Monday 18 January 2021 |
M-1 |
PRESENT
Councillor Greg Conkey OAM Wagga Wagga City Council
Councillor Vanessa Keenan Wagga Wagga City Council
Councillor Rod Kendall Wagga Wagga City Council
Jenny Rolfe Community Member
Ros Prangnell Community Member
Patricia Murray Community Member
Brian Mahony Community Member
IN ATTENDANCE
Peter Thompson General Manager WWCC
Barry Griffiths State Emergency Service (SES)
Craig Ronan State Emergency Service (SES)
Darryl Heaslip State Emergency Service (SES)
Steve Manwaring Department of Planning, Industry & Environment
Darren Raeck Director Projects & Strategy WWCC
Mark Gardiner A/Director Community WWCC
Peter Ross Manager Technical and Strategy WWCC
Darryl Woods Manager Council Businesses WWCC
Andrew Mason Project Manager WWCC
Amir Abbasnia Design Engineer – Sewer & Stormwater WWCC
Peter Garland Senior Engineer – Strategy WWCC
Ange Little Business Support Officer WWCC
Michael Casey Communications & Engagement Coordinator WWCC
Michael Friend Co-opted Community Member
Fiona Ziff Co-opted Community Member
Dan Berry WaterNSW
Ajantha Prathab WaterNSW
Shannon Coghlan Infrastructure Administration Coordinator (Minute Taker)
The meeting of the Floodplain Risk Management Advisory Committee commenced at 8.30am.
Acknowledgement Of Country
I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.
Confirmation of Minutes
CM-1 Confirmation of Minutes - Meeting Held 20 October 2020 |
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Recommendation: On the Motion of R Kendall and B Mahony That the Minutes of the proceedings of the Floodplain Risk Management Committee Meeting held on 20 October 2020 be confirmed as a true and accurate record. CARRIED |
Declarations Of Interest
There were no declarations of interest.
Reports from Staff
RP-1 Project Updates - North Wagga Wagga |
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Recommendation: On the Motion of R Kendall and J Rolfe That the Committee receive and note the report.
CARRIED |
RP-2 Project Updates - Villages |
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Recommendation: On the Motion of J Rolfe and B Mahony That the Committee receive and note the report.
RECORD OF VOTING ON THE MOTION
CARRIED |
UNANIMOUS SUPPORT
Fiona Ziff and Michael Friend left the meeting at 8.58am.
RP-3 Project Updates |
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Recommendation: On the Motion of R Prangnell and G Conkey OAM That the Committee receive and note the report
CARRIED |
Amended agenda to enabled guests from WaterNSW to provide update on Burrinjuck Dam operations to the Committee and attendees.
Dan Berry, Manager Water System Operations, joined to the meeting to present.
Ajantha Prathab, Acting Water System Operation Support Manager, joined the meeting as a guest.
RP-4 Main City Levee Completion |
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Recommendation: On the Motion of G Conkey OAM and P Murray That the Committee: a note that Council has received and validated the Works as Executed documents from the Construction Contract. b note that the Main City Levee Owners Manual outlining the operational response and management requirements during both dry times and during a flood has been completed. c accept the Main City Levee construction project has been completed for the purposes of closing out the project funding requirements.
RECORD OF VOTING ON THE MOTION
CARRIED |
Councillor Keenan vacated the chamber, the time being 9.54am.
RP-5 Agency Update - SES |
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Recommendation: On the Motion of J Rolfe and R Prangnell That the Committee a receive and note the SES update report
RECORD OF VOTING ON THE MOTION
CARRIED |
QUESTIONS WITH NOTICE
No Questions With Notice were received.
At this stage of the meeting the Committee moved into Closed Committee to consider the confidential report, noting there were no press, subcommittee members or public in attendance.
CONF-1 Peer Review - 2018 Floodplain Risk Management Strategy and Plan |
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Recommendation: On the Motion of R Kendall and G Conkey OAM That the Committee: a receive and note this report b supports the recommended contractor as outlined in the report RECORD OF VOTING ON THE MOTION
CARRIED |
UNANIMOUS SUPPORT
At this stage of the meeting the Committee moved back to Open Committee to discuss general business and close the meeting.
The first meeting of 2021 will be held on Tuesday 2 February 2021.
The Floodplain Risk Management Advisory Committee rose at 10.20am.
Reports submitted to the Ordinary Meeting of Council to be held on Monday 18 January 2021.
Report submitted to the Confidential Meeting of Council on Monday 18 January 2021 |
CONF-1 |
CONF-1 RFT2021-07 DIGITISING OF COUNCIL RECORDS
Author: Candis Linsell
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Monday 18 January 2021 |
CONF-2 |
CONF-2 Narrung St, BISTF and Kooringal Sewage Treatment Plants Operation - Negotiation of DBO Contract No. 12/2007
Author: Sylvester Otieno
Director: Warren Faulkner
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.