A picture containing sky, outdoor, clouds, cloudy

Description automatically generated

 

Agenda and
Business Paper

 


Ordinary Meeting of Council

 

 

 

To be held on
Monday 14 February 2022

at 6:00pm

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au


wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 14 February 2022 at 6:00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Mayor

Councillor Dallas Tout

 

Deputy Mayor

Councillor Jenny McKinnon

Councillor Georgie Davies

Councillor Richard Foley

Councillor Dan Hayes

Councillor Michael Henderson

A picture containing person, person, suit, wearing

Description automatically generated

Councillor Rod Kendall

Councillor Tim Koschel

A picture containing person, sky, smiling, outdoor

Description automatically generated

Councillor Ameila Parkins

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 

Diagram

Description automatically generated


Reports submitted to the Ordinary Meeting of Council to be held on Monday 14 February 2022.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 14 February 2022

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 31 January 2022                                2

DECLARATIONS OF INTEREST                                                                                    2

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - ENGAGEMENT WITH BUILDING AND CONSTRUCTION INDUSTRY                                                                                                 3

Reports from Staff

RP-1            DA21/0492 - PLACE OF PUBLIC WORSHIP AT 53 GREGADOO ROAD, LAKE ALBERT. LOT 4 DP1142732                                                                                      5

RP-2            DA21/0335 - Centre based child care centre (79 places) with new driveways to Plane Tree Drive at 19 Lloyd road, Springvale. Lot 33 DP1266781                                                                                                 9

RP-3            STRONGER COUNTRY COMMUNITIES FUND - ROUND 4                       15

RP-4            Proposed Licence Agreement to San Isidore Tennis Club Incorporated - Part Lot 4 DP 622579                                                                           18

RP-5            COUNCIL COMMITTEE STRUCTURE                                                       22

RP-6            SECTION 356 REQUESTS FOR FINANCIAL ASSISTANCE                       33

RP-7            FINANCIAL PERFORMANCE REPORT AS AT 31 JANUARY 2022            37

RP-8            Wagga Wagga City Council Participation in Mardi Gras 2022 70

RP-9            RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                           72    

QUESTIONS/BUSINESS WITH NOTICE                                                                       77

Confidential Reports

CONF-1       RFT2022-13 WAGGA WAGGA LIBRARY LEVELS 0 AND 1 UPGRADE     78

CONF-2       RFT2022-09 OASIS REGIONAL AQUATIC CENTRE ENERGY SAVING    79

CONF-3       Proposed Assignment of Airport Sub-Lease - Light Aircraft Precinct Hangar 11                                                                                             80

CONF-4       Further Covid-19 Rental Relief for Commercial Tenants    81

 

 

PRAYER

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

 

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 31 January 2022       

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 31 January 2022 be confirmed as a true and accurate record.

 

 

 

Attachments

 

1.

Minutes - 31 January 2022

82

 

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - ENGAGEMENT WITH BUILDING AND CONSTRUCTION INDUSTRY

Author:          Councillor Richard Foley

 

Summary:

Notice of Motion from Councillor Richard Foley presented to Council in accordance with the Code of Meeting Practice.

 

 

Recommendation

That Council receive a report that considers the following in relation to engagement with the building and construction industry:

a       audit of current engagement activities with industry stakeholders, including face to face, digital communications, newsletters etc

b       consider the option of coordinating quarterly breakfast forums available for all industry stakeholders along the following lines:

i         key planning staff to be present at these forums to brief the attendees with any  relevant information and to answer any industry relevant questions posed by attendees

ii        provide opportunities for all attendees to speak and address the forum for no longer than 5 minutes.

iii       the forum is to act as an informal consultative entry point and significant interface between Council and these key building and construction sectors

iv       affordable housing to  be a regular topic of discussion with open participation and discussion of ideas to be encouraged with Industry in assisting Council in evaluating affordable housing development strategies for Wagga Wagga which has an ongoing crisis in affordable housing.

c        any other engagement opportunities that staff may be considering that is not referenced in this report

 

Report

Our local building industry and our local developers are key economic drivers for our city. It is proposed that every quarter a breakfast forum is held inviting all members from our local building industry to address any relevant negative or positive issues impacting progress in this industry with town planning, strategic planning and certification staff.


The end goal intent is to achieve greater transparency, less red tape and better communication between the Industry and Council. Through this collaboration engender and encourage greater relationship between our council and these industry sectors as this city evolves to become a vibrant second tier city in regional Australia.

Financial Implications

N/A

 

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

I have held discussions with various stakeholders regarding this issue.

 

 

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-1

 

Reports from Staff

RP-1               DA21/0492 - PLACE OF PUBLIC WORSHIP AT 53 GREGADOO ROAD, LAKE ALBERT. LOT 4 DP1142732

Author:                        Paul O’Brien   

General Manager:    Peter Thompson

         

 

Summary:

The report is for a Development Application and is presented to Council for determination. The Application has been referred to Council as more than ten submissions have been received in objection to the proposed development.

 

The proposal is for a place of public worship to be constructed on a vacant land parcel. The building has been designed with similar bulk and form to a dwelling to respect the surrounding streetscape.

 

The development proposes the laying out of 12 car-parking spaces to the eastern side of the site and landscaping to the front, side and rear boundaries.

 

The proposed hours of worship are 6am-7am on Sundays and 6pm-7pm on Mondays. The maximum attendees at these times will be 50.

 

The type of development is one that is permitted with consent in an R5 zone, the merits assessment of the proposal has found that subject to conditions and an appropriate management plan the development is one that is acceptable in this location.

 

A full assessment of the Development Application is contained within the attached Section 4.15 Assessment Report.

 

 

 

Recommendation

That Council approve DA21/0492 subject to the conditions outlined in the Section 4.15 Assessment Report.

 

Development Application Details

 

Applicant

Carl Napier

Owner

Carl Napier, Brian Holt & Warwick Doven

Development Cost

$250,000

Development Description

A place of public worship which consists of a single storey detached building with meeting hall, amenities and lobby area. Externally the building has a porch to both the front and rear and 13 car-parking spaces one of which is a garage space. Landscaping is proposed to the front, side and rear.

 

Report

Key Issues

 

·  Compliance with the objectives of the R5 (large lot residential) zone objectives

·  Character of the area

·  Impact on streetscape

·  Impacts on residential amenity from traffic and noise

 

Site Location

 

The land to which this development application relates to is known as 53 Gregadoo Road and is legally identified as Lot 4 in DP1142732. The subject site is on the northern side of Gregadoo Road approximately 150 metres to the east of Plunkett Drive and extends to an area of approximately 2518sq.m.

 

A picture containing text, indoor, lots, store

Description automatically generated

 

There are existing established residential dwellings on all sides of the subject site. Opposite the site to the south are rural residential lots and to the south west of the site is The Grange seniors housing development. Further to the east of the site is a cluster of educational uses consisting of Mater Dei Catholic College, Mater Dei primary school and a day care centre.

 

Assessment

 

·    Under the provisions of the LEP, the subject site is within the R5 Large Lot Residential zone.

·    The proposed place of public worship is a defined land use that is permitted with consent in the zone.

·    A sufficient number of car-parking spaces have been provided in accordance with the requirements of the Wagga Wagga CP2010.

·    The applicants have prepared an operational plan to assist with the management of noise and traffic at the premises, hours of use and capacity numbers are limited to ensure that impacts are minimal and acceptable.

·    Stormwater management and enhanced landscaping are both secured via recommended conditions of consent.

·    The application was advertised and notified and 15 submissions in objection to the development were received. The submissions related generally to the following issues:

o The use is not appropriate in an R5 zone

o Proposed hours of use will have unacceptable noise impacts

o Insufficient parking

o Out of character

o Inconsistent with land covenants

 

The submissions have been addressed in the attached assessment report.

 

Having regard for the information contained in the attached Section 4.15 assessment report, it is considered that the development is acceptable for the following reasons and recommended for approval.

 

Reasons for Approval

 

1.   The proposed development is consistent with the provisions of the Wagga Wagga Local Environmental Plan 2010.

2.   The proposed development is consistent with the objectives and controls of the Wagga Wagga Development Control Plan 2010,

3.   The limited hours of use and the maximum congregation numbers are not anticipated to result in significant detrimental impacts.

4.   The proposed use can be controlled by both recommended conditions of consent and a management plan.

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

Refusal of the application may result in an appeal process to the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court. 

 

Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the proposed variation has been fully assessed and justified.

Internal / External Consultation

Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 Report.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

 

 

 

 

 

 

 

 

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

S4.15 Assessment Report - Provided under separate cover

 

2.

Plans - Provided under separate cover

 

3.

Statement of Environmental Effects - Provided under separate cover

 

4.

Operational Plan - Provided under separate cover

 

5.

Neighbour Analysis Report - Provided under separate cover

 

6.

Redacted Submissions - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-2

 

RP-2               DA21/0335 - Centre based child care centre (79 places) with new driveways to Plane Tree Drive at 19 Lloyd road, Springvale. Lot 33 DP1266781

Author:                        Paul O’Brien   

General Manager:    Peter Thompson

         

 

Summary:

The report is for a Development Application and is presented to Council for determination. The Application has been referred to Council as more than ten submissions have been received in objection to the proposed development.

 

The proposal is for a childcare centre for 79 children to be located in the rear garden of an existing dwelling within a rural residential location. The proposed building is larger than the dwelling on site and is considered out of character with the area and the streetscape. The development proposes the removal of trees for the laying out of a 21-space carpark that is also considered out of character with the area.

 

Whilst the type of development is one that is permitted with consent in an R5 zone, the merits assessment of the proposal has found the development to be inconsistent with the zone objectives, not in the public interest and resulting in unacceptable impacts to the neighbourhood.

 

A full assessment of the Development Application is contained within the attached Section 4.15 Assessment Report.

 

 

 

Recommendation

That Council refuse DA21/0335 for the reasons outlined in the Section 4.15 Assessment Report.

 

Development Application Details

 

Applicant

Mark Lajdes

Owner

Mark and Diana Lajdes

Development Cost

$980,000

Development Description

The Development application is for a 79-place childcare centre with associated carpark and driveways. The centre will have a footprint of approximately 700sq.m and includes five separate playrooms for different aged children, a covered learning space and outdoor play area. The outdoor play areas are concentrated to the rear of the building and will include shade sails, play equipment and enclosures for animals.

 

Access to the centre is proposed from Plane Tree Drive via two new driveways using a one way in and one way out arrangement. The driveways will lead to and from a carpark providing 21 off street parking spaces. Tree removal is proposed to accommodate the carpark and the childcare centre building, fourteen trees have been identified for removal. Secure fencing to the outdoor play area will result in 1.8m high diplomat fencing to the Plane Tree Drive frontage, solid fencing is proposed to the northern boundary.

There will be thirteen staff employed at the centre and operational hours are 6am-6pm, Monday to Friday.

 

Report

Key Issues

 

·  Compliance with the objectives of the R5 (large lot residential) zone objectives

·  Character of the area

·  Impact on streetscape

·  Impacts on residential amenity from traffic and noise

 

Site Location

 

The subject site is legally identified as Lot 33 DP1266781 and is known as 19 Lloyd Road. The lot is irregular in shape extending to 1.10ha and is located on the north-western corner of Lloyd Road and Plane Tree Drive. Plane Tree Drive is separated by a vegetated table drain resulting in one-way thoroughfares to and from Lloyd Road.

 

A picture containing old

Description automatically generated


 

The subject site is within a large lot residential area and surrounded by low density development consisting of single dwellings and ancillary outbuildings on large lots. A dwelling that has recently been constructed adjacent to the northern boundary is not shown on the most up to date aerial imagery available.

 

The development is proposed in the north-eastern corner of the block as indicated on the image below.

 

 

Assessment

 

The subject site is within an area that is zoned as R5 Large Lot Residential. The objectives of this zone relate to the provision of residential housing in a rural setting, to minimising conflicts between land uses, not increasing demands upon public services or facilities and minimising the removal of native vegetation. The detailed assessment report has found the development to be inconsistent with the R5 zone objectives based on the anticipated conflicts and impacts that will occur from this development and the detrimental impact to the scenic quality and streetscape associated with the low-density residential area.

 

The application identifies an anticipated increase in vehicle movements to and from the centre each day of 237 vehicles. This figure has been calculated using the Roads and Maritime guide to traffic generating development and is the accepted practice of calculating predicted vehicle numbers. A traffic report separately prepared has used different figures and made assumptions about vehicle movements that are not justified and cannot be relied upon, such as families with siblings and not all children arriving by private car. Whilst the traffic report concludes minimal impact upon the road network the assessment does conclude that there are traffic and parking concerns. There will be a significant increase in the number of vehicles turning in and out of Plane Tree Drive each day when compared to the existing movements associated with the twenty dwellings that use this cul-de-sac. There are also concerns with overspill parking onto a road that has no capacity to accommodate vehicles due to the soft grass verges, central table drain and one-way nature of the road.

 

The development introduces a building of significant bulk and scale that is out of character with the area and the streetscape. The required fencing around a children’s play area further erodes the existing character of this neighbourhood as does the removal of trees from the eastern boundary that currently assist in screening the house and provide a soft landscaped setting to the site.

 

The childcare centre is anticipated to result in a number of impacts that are detrimental to existing levels of residential and visual amenity. A key impact is that of noise which will be increased by both users of the centre indoors and outdoors throughout the whole day and noise associated with vehicles coming and going to the centre. The centre, at capacity, will accommodate 13 staff members and 79 children, the sound of staff talking, children playing and talking, babies crying etc will create a significant impact when compared to the quiet ambience of the area. The sound of car doors opening and closing and people talking and socialising within the carpark as well as the noise from vehicles entering and leaving will also all contribute to increased noise disturbance.

 

The proposal is inconsistent with many of the requirements of the NSW Child Care Planning Guidelines as outlined in detail in the report. The site is remote from linked facilities such as schools, shops, community centres and places of employment and is only accessible by private vehicle.

 

The proposed childcare centre is considered to be inconsistent with both state and local planning legislation and is unsuitable in this location due to the impacts associated with the development.

 

Reasons for Refusal 

·      The development is inconsistent with the objectives of the R5 Large Lot Residential zone as nominated in the Land Use Table of the Wagga Wagga Local Environmental Plan 2010 as the development does not provide residential housing in a rural setting,  creates conflict between land uses within this zone and does not minimise impacts upon the scenic quality of the area.

·      The development is inconsistent with Guiding Principle 2 of the Wagga Wagga Development Control Plan 2010 as the development is not responsive to the physical characteristics and setting and does not achieve a positive contribution to the streetscape and/or natural environment.

·      The proposed development within a rural residential area will have a detrimental impact on existing levels of residential and visual amenity and is therefore considered to result in unacceptable impacts.

·      The development will result in unacceptable traffic impacts on the surrounding road network by reason of increased traffic volumes, increased vehicle movements on a shared one-way thoroughfare and potential uncontrolled car-parking activity on the street.

·      The proposed development by reason of its location, siting of building, setbacks, layout, access and parking is not suitable within a low density rural residential area with narrow roads, grass verges and open rural fencing.

·      The development would create an undesirable precedent for non-residential types of development within the R5 zoned areas which is not in the public interest.

·      The development does not comply with a number of controls within the Child Care Planning Guideline, including the assessment of acoustic privacy as no acoustic assessment has been prepared.

The assessment has therefore concluded that the proposed centre based childcare facility is not consistent with Section 4.15(1)(a)(i) and (iii), (b), (c) and (e) of the Environmental Planning and Assessment Act 1979 against which development applications must be determined.

Financial Implications

N/A

Policy

SEPP Educational Establishments and Child Care Facilities 2017

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

Refusal of the application may result in an appeal process to the Land and Environment Court which will have to be defended by Council. The recommended reasons for refusal have been fully justified within the attached s4.15 assessment report in accordance with the applicable legislation.

Internal / External Consultation

Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 Report

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

 

 

 

 

 

 

 

 

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

Attachments

 

1.

DA21/0335 - s4.15 Assessment Report - Provided under separate cover

 

2.

DA21/0335 - Plans - Provided under separate cover

 

3.

DA21/0335 - Statement of Environmental Effects - Provided under separate cover

 

4.

DA21/0335 - Response to Additional Information - Provided under separate cover

 

5.

DA21/0335 - Traffic Impact Report - Provided under separate cover

 

6.

DA21/0335 - Arborist Report - Provided under separate cover

 

7.

DA21/0335 - Statement from Operator/Owner - Provided under separate cover

 

8.

DA21/0335 - Redacted Submissions - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-3

 

RP-3               STRONGER COUNTRY COMMUNITIES FUND - ROUND 4

Author:         Peter Cook 

Director:       Michael Keys

         

 

Summary:

Council has received a funding offer from the NSW Government for two sporting and community projects across the Wagga Wagga urban area. This report provides information on the funding offer and projects.

 

 

Recommendation

That Council:

a       accept the State Government grant offer of $365,171 of funding through the Stronger Country Community Fund for McPherson Oval Lighting Upgrade

b       accept the State Government grant offer of $336,927 of funding through the Stronger Country Community Fund for Kessler Park Amenities Replacement

c        authorise the affixing of Council’s Common Seal to all relevant documents as required

d       approve the budget variation as detailed in the budget section of the report

 

Report

In June 2021 Council submitted applications to Round 4 of the State Government Stronger Country Communities Fund. Council submitted two applications for projects currently listed in the Long-Term Financial Plan where there was a funding shortfall.

 

The State Government has announced that Council had been successful in securing $702,098 of grant funding for both projects (Attachments 1 & 2).

 

The projects funded and the proposed funding models in accordance with the grant application are as follows:

 

Project

Scope and Budget

Total Funding Received

Council

Contribution and Funding Source

McPherson Oval Lighting Upgrade

This project is identified within the Recreation, Open Space & Community Strategy 2040 and will see a lighting upgrade to 200 lux.

Total Project Value: $545,171

The LTFP includes a $357,000 budget estimate for the lighting program with $180,000 of GPR and a $177,000 contribution. This was based on a lighting standard of 100 lux. The grant funds applied for total $365,171 which will allow for 200lux lighting to meet the competition standard for local AFL matches.

$365,171

$180,000 (21/22) Parks & Recreation Reserve/GPR Sportsground Lighting Program (Pending)

Kessler Park Amenities Replacement

This project will see the replacement of the existing amenities building at Kessler Park with a new fit for purpose building that will address the lack of female friendly facilities. The amenities building will include 2 female friendly change rooms, referees’ room, canteen, male, female & accessible toilets, swipe card access control and CCTV.

Total Project Value: $661,755

The LTFP incorporates an anticipated amount of $304,828 from GPR for renewing the community amenities which originally was to refurbish the existing amenities block, however given the facility is considered inadequate, the funding that was sourced would allow for demolition and the development of a new facility.

$ 336,927

$304,828 ($30K 21/22 + $274,828 22/23) GPR Renew Community Amenities

$20,000 Contribution from Tolland Wolves Football Club

 

Financial Implications

The total estimated cost to implement all funded projects is $1,206,926 with $702,098 being funded via the grant funding and $484,828 to be funded from existing projects identified within the 2021/22 and 2022/23 Long Term Financial Plan (LTFP). An additional $20,000 will be funded by a contribution from Tolland Wolves Football Club.

 

Project

Grant Funding

Council

Contribution

(currently budgeted in LTFP)

Other

Total

Project

Budget

Project

Timing

McPherson Oval Lighting Upgrade

(Job number 15293)

$365,171

$180,000

$0

$545,171

2021/22 - $545,171

 

Kessler Park Amenities Replacement

(Job number 16458)

$336,927

$304,828

$20,000

$661,755

2021/22 - $30K;

2022/23 - $631,755

 

$702,098

$484,828

$20,000

$1,206,926

 

 

The McPherson Oval Lighting project is currently listed as a pending project in the LTFP. This will need to be transferred into the delivery program.

 

 

Policy and Legislation

Recreation, Open Space and Community Strategy and Implementation Plan 2040

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

 

Risk Management Issues for Council

The risks associated with implementing these projects relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of Council’s project management and contractor performance management systems.

Internal / External Consultation

Projects were initially identified from the outcomes of the community consultation that was undertaken during the development of the Recreation Open Space and Community Strategy and Implementation Plan 2040.

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-4

 

RP-4               Proposed Licence Agreement to San Isidore Tennis Club Incorporated - Part Lot 4 DP 622579

Author:         Matthew Dombrovski 

Director:       Michael Keys

         

 

Summary:

This report seeks Council’s endorsement to enter into a licence agreement with San Isidore Tennis Club Incorporated over Council facilities currently used by the Club.

 

 

Recommendation

That Council:

a       enter into a licence agreement with San Isidore Tennis Club Incorporated upon the following terms:

i         Location – Part cnr Kapooka Road & Benedict Avenue being part Lot 4 DP 622579.

ii        Term – 5 years

iii       Initial Annual Licence Fee – $725.00 including GST, in accordance with Council’s adopted Fees and Charges.

b       delegate authority to the General Manager or their delegate to complete and execute any necessary documents on behalf of Council

c        authorise the affixing of Council’s common seal to any relevant documents as required

 

Report

Reference is made to Council owned community land located on the corner of Kapooka Road & Benedict Avenue, San Isidore. The land, being Lot 4 in DP 622579, comprises approximately 5.85ha, and is zoned R5 Large Lot Residential.

 

Council was recently contacted by San Isidore Tennis Club Incorporated seeking assistance in undertaking maintenance of facilities located on the land, and a review of Council records subsequently revealed that San Isidore Tennis Club Incorporated did not have a formal Licence Agreement with Council for the use of Council facilities on the land. San Isidore Tennis Club Incorporated currently use the facilities for recreational purposes including social tennis, gatherings and markets.

 

It is also noted that San Isidore Tennis Club Incorporated is seeking grant funding to undertake improvements to the property, and that process requires them to provide evidence of an interest in the property. A Licence Agreement would be sufficient evidence of their interest in the property.

 

It is recommended that a formal Licence Agreement be entered into with San Isidore Tennis Club Incorporated for the facilities located on the land.

 

Financial Implications

Rent and occupation fees will be charged as per Council’s adopted Revenue and Pricing Policy as at the date of the Agreement (currently the Council’s Community Licence Fee for the 2021/22 financial year is $725.00 per annum including GST). The total rent received is included in Council’s annual operating income budget.

Policy and Legislation

Leasing and Licensing Policy POL 038

Local Government Act 1993

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

 

Risk Management Issues for Council

Council needs to responsibly manage its assets, including property. Council should enter into formal lease/licence agreements with community groups using Council land and facilities in a consistent manner, and failure to enter into a formal licence Agreement with San Isidore Tennis Club Incorporated would result in that organisation being treated differently to other community organisations.

Internal / External Consultation

In accordance with its obligations under Sections 47 & 47A of the Local Government Act 1991, Council is required to advertise any proposed lease or licence of community land for a minimum period of 28 days prior to entering into a lease or licence agreement, and must consider any submissions received.

 

A further report will be submitted to Council if any material objecting submissions are received from the community.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

x

 

 

 

 

 

 

 

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

Location Map

 


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-4

 

Map

Description automatically generated


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-5

 

RP-5               COUNCIL COMMITTEE STRUCTURE

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

To establish Council’s committee structure, appoint Councillors to relevant Committees and Panels and call for expressions of interest from industry and community representatives to join identified Councillor committees and panels. Councillors were consulted regarding representation on committees at an induction day held on 1 February 2022.

 

 

Recommendation

That Council:

a       approve the formation of the following committees:

i         Airport Advisory Committee

·      Appoint member Councillors D Hayes and R Foley

·      Appoint alternate member - Councillor D Tout

·      Call for Expressions of Interest for at least three (3) independent external members

ii        Audit, Risk and Improvement Committee

·      Appoint member Councillors M Henderson and R Kendall

·      Appoint alternate members - Councillors A Parkins, T Koschel and J McKinnon

·      Call for Expressions of Interest for at least three (3) independent external members with experience in audit, financial management, business management or law

iii       Australia Day Community Committee

·      Appoint member Councillor G Davies

·      Appoint alternate member - Councillor T Koschel

·      Call for Expressions of Interest for eight (8) to eleven (11) community members

iv      Floodplain Risk Management Committee

·      Appoint member Councillors R Kendall, J McKinnon and D Tout

·      Appoint alternate member - Councillor R Foley

·      Call for Expressions of Interest for four (4) community members

v       General Manager’s Performance Review Committee (Mayor, Deputy Mayor and three Councillors)

·      Consider Councillor membership and elect at least three (3) Councillors noting nomination by Councillors, The Mayor, the Deputy Mayor and Councillors T Koschel, D Hayes, R Foley, R Kendall and M Henderson

vi      Honours Committee (including Sporting Hall of Fame)

·     Appoint all Councillors

vii     Annual Grants Panel & Economic Development Panel

·     Appoint all Councillors noting specific categories will be allocated to Councillors 

viii    Public Art Panel

·    Consider Councillor membership and elect one Councillor and one alternate Councillor noting nomination by Councillors Councillor G Davies and Councillor J McKinnon

·    Call for Expressions of Interest for one (1) industry representative and two (2) community representatives

b       provide representation on the following external organisations and committees as indicated:

i         Bushfire Management Committee

·      Appoint member Councillor A Parkins

·      Appoint alternate member - Councillor T Koschel

ii        Inland Rail – Albury to Illabo Project Community Committee

·      Appoint member Councillor R Foley

·      Appoint alternate member – Councillor R Kendall

iii       Local Traffic Committee

·      Appoint member Councillor D Hayes

·      Appoint alternate member – Councillor G Davies

iv      Murray Darling

·    Appoint member Councillor R Foley

·    Appoint alternate member – Councillor R Kendall

v       NSW Public Libraries

·    Appoint member Councillors A Parkins and D Tout

·    Appoint alternate member - Councillor D Hayes

vi      Riverina Regional Libraries Association

·    Appoint member Councillors R Kendall, D Tout, A Parkins and J McKinnon

vii     Southern Regional Planning Panel

·    Appoint member Councillors A Parkins and M Henderson

·    Appoint alternate members – Councillors D Hayes and D Tout

viii    Transgrid Humelink Community Consultative Committee

·    Appoint member Councillor R Kendall

·    Appoint alternate member – Councillor R Foley

ix      Riverina Conservatorium of Music

·    Consider Councillor membership and elect one Councillor, noting nomination by Councillors A Parkins and G Davies

c       endorse the following community committee and advisory panel and call for expressions of interest for membership for:

i         Museum of the Riverina Community Committee

·    Call for Expressions of Interest for four (4) community members

ii        Major Events Advisory Panel

·    Call for Expressions of Interest for three (3) industry representatives

d       note that the Mayor and/or the General Manager are, by constitution or resolution, members of:

i         Country Mayor Country Mayor’s Association (Mayor and General Manager)

ii        Riverina Joint Organisation (Mayor and General Manager)

iii       Canberra Joint Organisation (Mayor and General Manager)

iv      Riverina Regional Cities (Mayor and General Manager)

v       Regional Capitals Australia (Mayor and General Manager)

e       acknowledge the contribution of the volunteers of the previous advisory committees which operated during the term of the previous Council

f        note a Councillor workshop will be held to consider Sister City arrangements including the Sister City Community Committee

 

Report

Council has the ability to determine its own committee structure as it deems appropriate. All Committees are created via a resolution made under s355 of the Local Government Act 1993 (the Act). It is important to note that a council is not obliged to create committees and is not restricted in the number of committees it creates.

 

Council’s proposed Committee structure consists of:

·    Council Committees - Advisory

·    Statutory and External Organisation Committees

·    Panels, Community Committees and Working Groups

·    Board representation on community organisation

·    Mayor/General Manger representation on Associations and External Organisations

 

The above structure establishes a framework to provide varying methods for individuals and groups to provide input, feedback and advice to council via a mechanism of community consultation. Council Advisory Committees provide information and advice to Council on matters either referred to them by Council or matters with which they were specifically set up to review.

 

These committees have the power to make recommendations to Council, but do not have any powers to make decisions. Ideally, advisory committees should complement and assist Council to make informed decisions to achieve its strategic goals.

 

Council has in place an Appointment of Organisation, Community and Individual Citizen Members to Council Committees Policy (POL 117). This policy sets out the process Council adopts in calling for membership to its Committees through an Expressions of Interest process. 

 

It is recommended that Council, call for expressions of interest for identified members of the below committees / panels / groups to allow industry and community members to provide input and advice to support Councillors in making informed decisions.

 

Each Committee also have Governing Terms (Charter, Terms of Reference or Constitution) which is adopted by the committee. The Governing Terms set out the purpose, objectives and operational support, function, role, membership and meeting process.

 

All Committee members are governed by Council’s Code of Conduct and generally the Code of Meeting Practice. The Code of Meeting Practice has been applied in varying degrees dependent upon the nature of the Committee.

 

In relation to the Audit, Risk and Improvement Committee whilst the Committee’s Charter requires only a minimum of three (3) independent members, the current Committee has four (4) members which was resolved by the Council when the members were appointed. The reason for appointing four (4) members instead of three (3) was that it would result in an even number of voting members (with a casting vote to the independent Chair of the Committee) and it was the recommendation of the Panel based on an assessment of the applications from that particular Expression of Interest process.  If there are sufficient suitable applicants then an additional member is considered to contribute additional skills and would remove the need to seek expressions of interest in the future should a member resign during Council’s term. However, the recommendation has been drafted to allow flexibility to only appoint three (3) members, depending on the outcome of the evaluation process and number of suitable applicants.

 

The table below provides a description of each committee / panel, proposed Councillor and external membership.


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-5

 

 

Committee

Function

Nominated Councillor Member

External Membership for Expression of Interest

Council Committees - Advisory

Airport Advisory Committee

 

Terms of Reference

To consider and make recommendations to Council on:

·   Wagga Wagga Airport Master Planning

·   Wagga Wagga Airport Fees & Charges

 

Councillor D Hayes

Councillor R Foley

Councillor D Tout (A)

Three Aviation Industry Representatives

Audit, Risk & Improvement Committee (ARIC)

 

ARIC Charter

To provide independent assurance and assistance to Council on risk management, control, governance, and external accountability responsibilities.

Councillor M Henderson

Councillor R Kendall

Councillor A Parkins (A)

Councillor T Koschel (A)

Councillor J McKinnon (A)

 

Minimum of three independent external members with experience in audit, financial management, business management or law. 

Australia Day Community Committee

 

Terms of Reference

 

To assist in the planning, organising and delivery of the Australia Day celebrations for the Wagga Wagga Local Government Area.

 

Councillor G Davies Councillor T Koschel (A)

Eight to 11 community members

 

Floodplain Risk Management Committee

 

Terms of Reference

To provide advice to Council on the development, implementation and delivery of actions contained in the Floodplain Risk Management Plan for the Wagga Wagga Local Government Area.

 

Councillor R Kendall

Councillor J McKinnon

Councillor D Tout

Councillor R Foley (A)

Four Community members

 

General Managers Performance Review Committee

 

OLG - Guidelines for the Appointment and Oversight of General Managers

Undertakes the review of the General Manager’s performance, to monitor progress and achievement of the identified outcomes and provide recommendations to Council.

The Mayor

Deputy Mayor

Councillor T Koschel

Councillor D Hayes

Councillor R Foley

Councillor R Kendall

Councillor M Henderson

 

Election of Councillors required given five nominations have been received for three positions, however Council may determine alternate membership numbers.

 

N/A

Honours and Sporting Hall of Fame

Consider and make recommendations to Council relating to City honours being bestowed on a person or group.

Selection panel to select potential applicants for the annual nominations for induction to the Sporting Hall of Fame.

 

 

 

 

 

All Councillors

Two Community members for the assessment of Sporting Hall of Fame applications only

Statutory and External Organisation Committees

Bushfire Management Committee

Part 3 of the Rural Fires Regulation 2013

 

Forum for cooperative and coordinated bushfire management in a local area.

Councillor A Parkins

Councillor T Koschel (A)

 

N/A

Inland Rail – Albury to Illabo Project Community Committee

 

Forum for discussion between the proponent (ARTC) and representatives of the community, stakeholder groups and local councils on issues directly relating to the project.

Councillor R Foley

Councillor R Kendall (A)

N/A

Local Traffic Committee

Transport for NSW -Guide

Technical review committee that is required to advise and make recommendations to the Council on matters for which Council must relate to prescribed traffic control devices and traffic control facilities.

 

Councillor D Hayes

Councillor G Davies (A)

N/A

Murray Darling

To provide effective representation of local government and communities at state and federal level in the management of Basin resources by providing information, facilitating debate and informing government policy.

 

Councillor R Foley

Councillor R Kendall (A)

N/A

NSW Public Libraries Association

To advocate effectively, initiate partnerships, champion the public library cause, build trust and support, provide relevant information, foster cooperation and collaboration and strengthen the public library network.

 

Councillor A Parkins

Councillor D Tout

Councillor Hayes (A)

N/A

Riverina Regional Library Advisory Committee (RRL)

The RRL provides library services to 10 local government areas, those being the shires of Bland, Coolamon, Cootamundra-Gundagai, Federation, Greater Hume, Junee, Lockhart, Temora, Snowy Valleys and the City of Wagga Wagga.

 

Councillor R Kendall

Councillor D Tout

Councillor A Parkins

Councillor J McKinnon

N/A

Southern Regional Planning Panel

To determine regionally significant Development Applications and undertake rezoning reviews.

Councillor A Parkins

Councillor M Henderson

Councillor D Hayes (A)

Councillor D Tout (A)

N/A

Transgrid Humelink Community Consultative Committee

 

 

 

 

To provide valuable feedback to Transgrid and the Humelink team on all aspects of the project.  

Councillor R Kendall

Councillor R Foley (A)

N/A

Panels, Community Committee and Working Groups

Annual Grants Panel & Economic Development Panel

To assess and recommend to Council for distribution of small grants to the community to deliver a range of community capacity and infrastructure projects, which meet advertised criteria across 10 categories.

 

All Councillors

With categories allocated to individual Councillors prior to commencement of assessment

Independent industry representatives

 

Public Art Panel

 

Terms of Reference

The Public Art Panel has been established in accordance with Council’s adopted Public Art Policy, to guide the commissioning of public art and management of the Public Art Collection in line with the Public Art Policy and Public Art Plan.

Councillor G Davies

Councillor J McKinnon

 

Election of Councillor required given two nominations received for one position.

 

One Industry representative

Two Community representatives

 

Board Representation on Community Organisation

Riverina Conservatorium of Music

Provides oversight of the Conservatorium and development, implementation and monitoring of policies and is accountable for these to statutory bodies and government agencies.

Councillor G Davies

Councillor A Parkins

 

Election of Councillor required given two nominations received for one position.

 

 

 

N/A

Community Committee & Advisory Panel - Industry and Community representation

Museum of the Riverina Community Committee

 

The Museum of the Riverina Botanic Gardens site is under a Lease arrangement between the Lessor Wagga Wagga and District Historical Society Inc. and Lessee Wagga Wagga City Council for the establishment and operation of the Museum of the Riverina.

N/A

Four Historical Society members

Four Community members

Major Events Advisory Panel

The Panel’s role is to appraise and make recommendations for the allocation of funding requests received through Wagga Wagga City Council’s Major Events, Festivals and Films Sponsorship Funding. The Panel assesses requests based on the eligibility and assessment criteria outlined in the Major Events, Festivals and Films Sponsorship Guidelines. The Panel reports recommendations back to Council for endorsement.

N/A

Three Industry representatives


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-5

 

 

Miscellaneous membership by constitution, resolution or agreement

 

Further, the Council is also represented on the following committees and bodies, by the Mayor and/or General Manager, by constitution, resolution or agreement:

 

·       Country Mayor’s Association (Mayor and General Manager)

·       Riverina Joint Organisation (Mayor and General Manager)

·       Canberra Joint Organisation (Mayor and General Manager)

·       Riverina Regional Cities (Mayor and General Manager)

·       Regional Capitals Australia (Mayor and General Manager)

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy (POL 117)

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

The identification of emerging risks as relevant to each particular Committee is of increasing importance given the diversity of Council’s operations and challenges in the respective operating environments. Ensuring the Committee has Governing Terms and a membership composition which supports the intent of the Committee is important in ensuring effective Risk Management across the respective subject areas and the provision of advice to Council to support its Corporate Risk Management activities.

Internal / External Consultation

Feedback on Council’s current committee structure has been gathered from Committee Members, Councillors and staff. Committee members were also asked to provide any suggestions on improvements that could be made to the development and facilitation of Council committees.

 

All Councillors participated in a workshop on Council’s Committee Structure as part of their induction program.

 

Expressions of Interest for independent / community members will be sought by way of public advertisement, supporting storied in Council News, notice on Council’s website, social media and/or notification via industry networks and representatives. As part of that process, Council has considered ways to further support its commitment to diversity, including  as part of a response to a Notice of Motion during the last term of Council in which Council outlined review of its processes to ensure the operation of committees encourages diverse representation.

 

In 2020 a survey was conducted across all 69 community members on Council’s advisory committees and panels, to obtain the additional information required to audit diversity of membership. Councillors were also invited to participate in the survey. 

The majority of respondents (97%) did not identify any disability or access issues and 96% were happy with their committee’s meeting times and dates. 100% of respondents were happy with the location of their meetings and 93% of respondents were agreeable to attending meetings electronically (Zoom or Microsoft Teams) in the future. Respondents also identified a number of areas for improvement, which were previously reported to Council and which will be raised with the newly formed Committees when they set their meeting dates and times and review their Governing Terms.

Committees are only one means of engaging with the community and as outlined in Council’s Community Engagement Strategy, there are a number of alternate mechanisms which Council may adopt to meet these requirements and of which are regularly carried out as part of Council operations. Some examples are on-line Your Say Website, Newsletter, social media, community focus groups, forums and surveys at sites, places or at engagement activities, site visits, media releases and notices, personal briefings and email/phone responses, public exhibition sessions and submissions.

 

Council actively encourages community participation in our governance and decision-making processes and it is a key part of successful decision making.

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-6

 

RP-6               SECTION 356 REQUESTS FOR FINANCIAL ASSISTANCE

Author:                        Carolyn Rodney 

General Manager:    Peter Thompson

         

 

Summary:

Council has received one (1) fee waiver requests which are detailed for Council’s consideration.

 

 

Recommendation

That Council:

a       in accordance with Section 356 of the Local Government Act 1993, provide financial assistance to the following groups:

i.     Gears and Beers: $2,500.00 (Request 1)

b       note that any future year financial assistance to Gears and Beers will be capped at the amount adopted in the annual Delivery Program Operational Plan

c        approve the budget variation included in the financial implications section of this report

d       note the proposed budget available for financial assistance requests for the remainder of the 2021/22 financial year

 

 

Report

One (1) Section 356 financial assistance requests are proposed for consideration at the 14 February 2022 Ordinary Council meeting, which is shown below:

 

1.    Gears and Beers

 

Phillip McIntosh Chairperson of the Gears & Beers Festival writes:

 

Dear Sally

 

Re: Gears + Beers 2022

 

The following is a request for additional fund support from WWCC to assist Gears and Beers cover the traffic management cost at this year Festival March 26-27TH 2022.

 

Attached is a quote from Riverina Traffic Services for the event….

 

Could you please consider the request?

 

Kind regards

 

Phillip McIntosh

 

Gears and Beers has grown from a local community event to a multi-day destination event attracting 3,500 visitors to the city in 2019, generating $1.5 million direct economic benefit from visitation in addition to creating social benefit through community and volunteer participation. The event which is usually held on the long weekend in October was not held in 2021 due to COVID-19 and the organisers have rescheduled the 2021 event to 26-27 March 2022.

 

The festival is now identified as one of Wagga Wagga’s premiere events, showcasing our region’s natural assets, diverse range of natural produce and vibrant culture, whilst also attracting new and returning cyclists to the region. With attendees visiting from overseas as well as key markets including NSW, ACT and Victoria, staying a minimum of two nights, the event supports Council’s strategic efforts to work towards the NSW State Government’s target in doubling overnight visitation. The Visitor Economy and Events team have recorded occupancy rates of 90% in the city over the Gears and Beers weekend.

 

In excess of 3,000 rider registrations have been received for the March event, all from outside our immediate region, with riders and their families expected to stay for 2 nights in our city. The event strongly aligns and reinforces the city’s emerging ‘bike friendly’ profile which is reflected in Council’s Active Travel Plan along with the development of the regionally significant Multisport Cycling Complex at Pomingalarna. The event has promoted the city’s profile and capability of hosting large events, has assisted in developing interest in the city’s cycling offering and been a driver of overnight visitation.

 

The festival organisers have reviewed their program offering for 2022 and have created the following offerings to ensure continued festival and visitation growth:

 

·  A new ride organised for Saturday 26 March 2022 around the Wiradjuri Trail providing riders with an opportunity to see our city in a social, non-competitive ride setting

·  5 competitive rides catering for experienced and novice riders taking place on Sunday 27 March 2022:

o Dirty 130

o Filthy 50

o 100KM – sealed road

o 30KM – sealed road

o 10KM – shared paths

·  The post ride festival on Sunday 27 March for visitors and locals with live entertainment and craft brewing offerings

 

The event organiser has advised that they work closely with 6 service clubs within our local government area and 2 regional service clubs in addition to a local football club, providing a total of 130 volunteers to deliver the event.  The event has in excess of 10 corporate sponsors and raises $50,000 which is distributed to local charities.

 

The above request aligns with Council’s Strategic Plan “We promote a healthy lifestyle” – Objective: “We promote participation across a variety of sports and recreation”.

 

A budget allocation of $2,500 has already been adopted by Council in the 2021/22 Delivery Program Operational Plan. This request is for $5,000 in total, therefore requiring a further $2,500 financial assistance to be resolved by Council.

 

Please note that the request letter mentions that the traffic control quote is not at the WWCC discounted rates.  The attached quote of $5,000 GST exclusive is the revised quote received using WWCC discounted rates.

 

Financial Implications

Section 356 Budget Summary

Previously advised unallocated balance of 2021/22 Section 356 fee waiver financial assistance budget

$8,657.44

Traffic Management budgets - deemed not required due to events not proceeding this financial year

·  Liberty from Violence ($2,500.00)

·  Town & Gown ($2,500.00) (This event is TBC, we’re waiting for the event organiser to get back to us. This event hasn’t run since pre-Covid – Emma Corbett 31.01.2022)

·  Riverina Truck Show ($2,500.00)

$7,500.00

    Amended unallocated balance of 2021/22 Section 356 fee waiver financial assistance budget

$16,157.44

1)   Gears and Beers – $2,500 is currently budgeted, an additional $2,500 request ($5,000 total request)

($2,500.00)

Subtotal Fee Waivers included in this report –

proposed to be funded from the Section 356 Budget

($2,500.00)

Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2021/22 Financial Year

$13,657.44

Policy and Legislation

POL 078 – Financial Assistance Policy

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Cross Directorate consultation has been undertaken as required.

 

Attachments

 

1.

Gears and Beers - Section 356 Request for Financial Assistance

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-6

 

Text, application, email

Description automatically generated


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-7

 

RP-7               FINANCIAL PERFORMANCE REPORT AS AT 31 JANUARY 2022

Author:                        Carolyn Rodney 

General Manager:    Peter Thompson

         

 

Summary:

This report is for Council to consider information presented on the 2021/22 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 31 January 2022.

 

 

Recommendation

That Council:

a       approve the proposed 2021/22 budget variations for the month ended 31 January 2022 and note the balanced budget position as presented in this report

b       approve the proposed budget variations to the 2021/22 Long Term Financial Plan Capital Works Program including future year timing adjustments

c        note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d       note the details of the external investments as at 31 January 2022 in accordance with section 625 of the Local Government Act 1993

 

Report

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 January 2022. The balanced budget position excludes the Wagga Wagga Airport estimated deficit result for the financial year – as previously reported to Council, any Airport deficit result will be sanctioned, and funded in the interim by General Purpose Revenue (via the Internal Loans Reserve).  The deficit results will be accounted for as a liability in the Airport’s end of financial year statements and paid back to General Purpose Revenue (Internal Loans Reserve) by the Airport in future financial years. 

 

Proposed budget variations including adjustments to the capital works program are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a negative monthly investment performance for the month of January when compared to budget ($84,938 down on the monthly budget). This is due to a negative return for Council’s T-Corp Managed Fund during January 2022 as well as a negative movement in the principal value of Councils floating rate note portfolio.


 

Key Performance Indicators

 

Chart, bar chart

Description automatically generated

 

 

 

OPERATING INCOME

Total operating income is 59% of approved budget and is trending on budget for the month of January 2022. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 85% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 56% of approved budget so it is tracking on budget at this stage of the financial year.

 

CAPITAL INCOME

Total capital income is 32% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 59% of approved budget (including pending projects) which is as a result of purchase orders being raised for the full contract amounts for multi-year projects. Excluding commitments, the total expenditure is 30% when compared to the approved budget.

 

 

 


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2021 TO 31 JANUARY 2022

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2021/22

BUDGET ADJ
2021/22

APPROVED BUDGET
2021/22

YTD ACTUAL   EXCL COMMT'S 2021/22

COMMT'S 2021/22

YTD ACTUAL + COMMT'S
2021/22

YTD % OF BUD

Revenue 

Rates & Annual Charges

(73,169,576)

0

(73,169,576)

(42,755,743)

0

(42,755,743)

58%

User Charges & Fees

(25,224,298)

(268,906)

(25,493,204)

(15,153,938)

0

(15,153,938)

59%

Interest & Investment Revenue

(2,014,844)

0

(2,014,844)

(1,060,099)

0

(1,060,099)

53%

Other Revenues

(3,437,263)

(373,274)

(3,810,537)

(2,346,196)

0

(2,346,196)

62%

Operating Grants & Contributions

(12,902,235)

3,549,425

(9,352,810)

(5,601,220)

0

(5,601,220)

60%

Capital Grants & Contributions

(82,436,148)

(5,280,251)

(87,716,399)

(28,055,254)

0

(28,055,254)

32%

Total Revenue

(199,184,362)

(2,373,007)

(201,557,369)

(94,972,450)

0

(94,972,450)

47%

 

 

Expenses

 

Employee Benefits & On-Costs

49,289,314

(5,559)

49,283,756

26,834,103

0

26,834,103

54%

Borrowing Costs

3,211,705

(85,612)

3,126,094

1,395,606

0

1,395,606

45%

Materials & Services

35,727,106

7,250,592

42,977,697

20,966,116

3,978,507

24,944,623

58%

Depreciation & Amortisation

39,287,050

0

39,287,050

22,917,446

0

22,917,446

58%

Other Expenses

3,708,040

2,169,028

5,877,068

2,644,468

22,534

2,667,003

45%

Total Expenses

131,223,215

9,328,450

140,551,665

74,757,739

4,001,041

78,758,780

56%

 

Net Operating (Profit)/Loss

(67,961,147)

6,955,443

(61,005,704)

(20,214,711)

4,001,041

(16,213,670)

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

14,475,001

12,235,694

26,710,694

7,840,543

4,001,041

11,841,584

 

 

 

Capital / Reserve Movements

Capital Expenditure - One Off Confirmed

75,756,060

36,782,764

112,538,824

34,631,082

37,176,765

71,807,847

64%

Capital Expenditure – Recurrent

18,512,675

962,758

19,475,433

3,846,000

4,298,010

8,144,010

42%

Capital Exp – Pending Projects

43,269,470

(42,870,470)

399,000

2,006

0

2,006

0%

Loan Repayments

8,236,502

(372,935)

7,863,567

3,345,293

0

3,345,293

43%

New Loan Borrowings

(17,678,518)

6,999,671

(10,678,847)

0

0

0

0%

Sale of Assets

(804,819)

(2,066,159)

(2,870,978)

(935,012)

0

(935,012)

33%

Net Movements Reserves

(20,043,173)

(6,401,724)

(26,444,897)

0

0

0

0%

Total Cap/Res Movements

107,248,197

(6,966,095)

100,282,102

40,889,370

41,474,774

82,364,144

 

 

 

ORIGINAL
BUDGET
2021/22

BUDGET ADJ
2021/22

APPROVED BUDGET
2021/22

YTD ACTUAL   EXCL COMMT'S 2021/22

COMMT'S 2021/22

YTD ACTUAL + COMMT'S
2021/22

YTD % OF BUD

Net Result after Depreciation

39,287,050

(10,652)

39,276,398

20,674,658

45,475,816

66,150,474

 

 

Add back Depreciation Expense

39,287,050

0

39,287,050

22,917,446

0

22,917,446

58%

 

Cash Budget (Surplus) / Deficit

0

(10,652)

(10,652)

(2,242,788)

45,475,816

43,233,028

 

 

 

 

 

 

 

Long Term Financial Plan (Surplus) /Deficit*

 

Description

Budget

2021/22

Budget

2022/23

Budget

2023/24

Budget

2024/25

Budget

2025/26

Budget

2026/27

Budget

2027/28

Budget

2028/29

Budget

2029/30

Budget

2030/31

Adopted Bottom Line (Surplus) / Deficit

0

860,298

1,751,328

2,469,233

3,928,332

3,831,470

3,259,284

3,494,780

3,511,108

3,930,045

Prior Adopted Bottom Line Adjustments

(10,652)

(251,143)

(465,404)

(971,502)

1,045,839

(58,051)

(46,640)

(46,593)

(46,793)

(46,793)

Revised Bottom Line (Surplus) / Deficit

(10,652)

609,155

1,285,924

1,497,731

4,974,171

3,773,419

3,212,644

3,448,187

3,464,315

3,883,253

* Note that the Revised Bottom Line (Surplus) / Deficit shown does not include any adjustments in the draft 2022/23 Long Term Financial Plan.

 

 

 

 

 

 

 

 

 

 




2021/22 Revised Budget Result – (Surplus) / Deficit

$’000s

Original 2021/22 Budget Result as adopted by Council

Total Budget Variations approved to date

    CONF-1 Proposed Licence Agreement – Dorset Drive Bomen

Budget Variations for January 2022

$0K

 

($11K)

$11K

Proposed Revised Budget result for 31 January 2022 - (Surplus) / Deficit

$0K

 

 


 

 

Budget Variation

Amount

Funding Source

Net Impact

(Fav)/ Unfav

2 – Safe and Healthy Community

Community Tenant Rent Abatement

$11K

 

$11K

It is proposed to utilise the additional income received in 2021/22 from the leasing of Dorset Drive, Bomen – Part Lot 22 DP 1120176 that was resolved at Council on Monday 31 January Res 22/036 CONF-1 – Proposed Licence Agreement Dorset Drive for Community Tenant Rent Abatements.

 

3 – Growing Economy

Airport Light Aircraft Precinct Required Works

$75K

Internal Loans Reserve

Nil

The Airport Light Aircraft Precinct requires the repositioning of fire hydrants due to building code changes.  There are also storm water drainage works required to be completed.  The works will be funded from Council’s Internal Loans Reserve, with pay back from the Airport Reserve in future years when the Airport Reserve balance allows.

 

4 – Community Place and Identity

Regional Youth Summer Program

$10K

Department for Regional NSW Grant ($10K)

Nil

The Art Gallery has been granted funds from the Department of Regional NSW to enable it to offer a Summer Program for youth aged between 16-28 years old. The Gallery will mentor the members of the Young Creative Collective (YCC) to present two art and performance-based events on Friday evenings in February and March 2022.

Estimated Completion: 31 March 2022

Job: 21689

 

Library Accessible Toilet Upgrade

$45K

Existing Community Services Operational Budgets ($45K)

Nil

Wagga Wagga City Library was successful in securing State Library Infrastructure funding of $200K in the 2020/21 funding round for Stage 1 capital works upgrades as per RP-1 Wagga Wagga City Library Review, 18 January 2021 Council Resolution 21/006. Stage 1 will double the size of the Children’s Area on Level 0 and create a new layout and expanded public area at the entrance on Level 1. As part of this capital works program it was identified that an upgrade to the toilet facilities located in the Children’s Area on Level 0 also be undertaken to make Level 0 of the Library an accessible space so that all Library patrons can participate and access all programs in the Wagga Wagga City Library as outlined in item 1.3 in Council’s current Disability Inclusion Action Plan.

Estimated Completion: 30 June 2022

Job Consolidation: 21691

 

 

$11K

 

 

2021/22     Capital Works Summary

 

Capital Works

Approved Budget

Proposed Movement

Proposed Budget

One-off

$112,538,824

$44,500

$112,583,324

Recurrent

$19,475,432

$0

$19,475,432

Pending

$399,000

$0

$399,000

Total Capital Works

$132,413,256

$44,500

$132,457,756

 


 

Current Restrictions

 

RESERVES SUMMARY

31 JANUARY 2022

 

CLOSING BALANCE 2020/21

ADOPTED RESERVE TRANSFERS 2021/22

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 31.1.2022

PROPOSED CHANGES for Council Resolution*

BALANCE AS AT 31 JANUARY 2022

 

 

 

 

 

 

Externally Restricted

 

 

 

 

 

Developer Contributions - Section 7.11

(27,924,028)

547,854

(1,242,660)

 

(28,618,834)

Developer Contributions - Section 7.12

462,032

(28,215)

0

 

433,817

Developer Contributions - Stormwater Section 64

(5,936,952)

(617,863)

110,120

 

(6,444,695)

Sewer Fund

(29,992,670)

3,094,449

(880,201)

 

(27,778,423)

Solid Waste

(21,429,172)

10,541,347

(5,530,122)

 

(16,417,947)

Specific Purpose Unexpended Grants & Contributions

(9,204,765)

0

9,204,765

 

0

SRV Levee Reserve

(6,439,536)

0

139,774

 

(6,299,762)

Stormwater Levy

(4,588,976)

(352,886)

270,916

 

(4,670,946)

Total Externally Restricted

(105,054,067)

13,184,685

2,072,592

0

(89,796,790)

 

 

 

Internally Restricted

 

 

Airport

0

420,584

(420,584)

 

0

Art Gallery

(1,709)

0

0

 

(1,709)

Bridge Replacement

(296,805)

0

0

 

(296,805)

Buildings

(1,046,797)

159,433

(12,885)

 

(900,249)

CBD Carparking Facilities

(498,295)

498,295

0

 

0

CCTV

(100,843)

18,000

12,000

 

(70,843)

Cemetery

(828,348)

(218,116)

10,200

 

(1,036,264)

Civic Theatre

(39,666)

0

5,930

 

(33,736)

Civil Infrastructure

(9,786,909)

2,236,679

(711,558)

 

(8,261,788)

Community Works

(171,505)

(40,429)

56,851

 

(155,083)

Council Election

(542,957)

403,602

0

 

(139,354)

Economic Development

(436,848)

0

367,520

 

(69,328)

Emergency Events Reserve

(231,184)

(50,000)

(328,015)

 

(609,199)

Employee Leave Entitlements Gen Fund

(3,798,309)

0

0

 

(3,798,309)

Environmental Conservation

(116,578)

75,000

0

 

(41,578)

Event Attraction

(302,414)

0

122,647

 

(179,767)

Grants Commission

(5,382,345)

0

5,382,345

 

0

Gravel Pit Restoration

(820,851)

3,333

7,980

 

(809,537)

Information Services

(1,052,159)

105,305

272,496

 

(674,358)

Insurance Variations

(50,000)

0

0

 

(50,000)

Internal Loans

(3,022,169)

1,158,394

199,499

75,000

(1,589,276)

Lake Albert Improvements

(84,423)

(21,417)

0

 

(105,839)

Livestock Marketing Centre

(4,447,351)

863,862

74,157

 

(3,509,332)

Museum Acquisitions

(39,378)

15,000

0

 

(24,378)

Net Zero Emissions

(375,555)

210,165

15,000

 

(150,390)

Oasis Reserve

(1,266,045)

764,654

80,249

 

(421,141)

 


 

 

 

CLOSING BALANCE 2020/21

ADOPTED RESERVE TRANSFERS 2021/22

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 31.1.2022

PROPOSED CHANGES for Council Resolution

BALANCE AS AT 31 JANUARY 2022

Parks & Recreation Projects

(942,906)

(67,410)

348,285

 

(662,031)

Planning Legals

(60,000)

(40,000)

0

 

(100,000)

Plant Replacement

(4,302,142)

21,032

1,829,093

 

(2,452,017)

Project Carryovers

(3,816,168)

76,000

3,740,168

 

0

Public Art

(177,324)

138,183

(125,981)

 

(165,123)

Sister Cities

(40,000)

(10,000)

0

 

(50,000)

Stormwater Drainage

(158,178)

0

0

 

(158,178)

Strategic Real Property

(800,000)

0

800,000

 

0

Subdivision Tree Planting

(486,675)

20,000

0

 

(466,675)

Unexpended External Loans

(2,004,486)

118,338

1,777,404

 

(108,745)

Workers Compensation

(190,649)

0

30,000

 

(160,649)

Total Internally Restricted

(47,717,970)

6,858,488

13,532,801

0

(27,251,681)

 

 

 

 

 

 

Total Restricted

(152,772,037)

20,043,173

15,605,393

0

(117,048,471)

 

 

 

 

 

 

Total Unrestricted

(9,818,000)

0

0

0

(9,818,000)

 

 

 

 

 

 

Total Cash, Cash Equivalents, and Investments

(162,590,037)

20,043,173

15,605,393

0

(126,866,471)

 


 

Investment Summary as at 31 January 2022

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below.

 

Institution

Rating

Closing Balance
Invested
31/12/2021
$

Closing Balance
Invested
31/01/2022
$

January
EOM
Current Yield
%

January
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

163,723

214,299

0.10%

0.13%

N/A

N/A

N/A

CBA

AA-

2,578,581

1,792,480

0.10%

1.09%

N/A

N/A

N/A

CBA

AA-

11,127,448

14,128,865

0.15%

8.55%

N/A

N/A

N/A

Macquarie Bank

A+

9,038,440

9,041,510

0.40%

5.47%

N/A

N/A

N/A

Total At Call Accounts

 

22,908,192

25,177,155

0.24%

15.24%

 

 

 

Short Term Deposits

 

 

 

 

 

 

 

 

Community First

NR

1,000,000

1,000,000

1.00%

0.61%

7/12/2021

7/07/2022

7

Total Short Term Deposits

 

1,000,000

1,000,000

1.00%

0.61%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.61%

5/06/2017

6/06/2022

60

AMP

BBB

2,000,000

2,000,000

0.95%

1.21%

30/11/2020

30/05/2022

18

Westpac

AA-

3,000,000

3,000,000

1.16%

1.82%

10/03/2017

10/03/2022

60

Auswide

BBB

2,000,000

2,000,000

0.85%

1.21%

6/10/2020

6/10/2022

24

BOQ

BBB+

2,000,000

2,000,000

1.20%

1.21%

4/01/2022

4/01/2024

24

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.61%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

1.32%

1.21%

28/06/2021

29/06/2026

60

BOQ

BBB+

3,000,000

3,000,000

3.25%

1.82%

28/08/2018

29/08/2022

48

Westpac

AA-

2,000,000

2,000,000

1.80%

1.21%

15/11/2021

17/11/2025

48

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.61%

20/11/2018

21/11/2022

48

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.61%

30/11/2018

30/11/2022

48

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.21%

8/02/2019

8/02/2022

36

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.21%

23/04/2019

26/04/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.61%

22/05/2019

23/05/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.61%

8/07/2019

10/07/2023

48

Auswide

BBB

1,000,000

1,000,000

1.95%

0.61%

12/08/2019

12/08/2022

36

Judo Bank

BBB-

1,000,000

1,000,000

1.90%

0.61%

10/09/2019

9/09/2022

36

Auswide

BBB

1,000,000

1,000,000

1.72%

0.61%

3/10/2019

4/10/2022

36

ICBC

A

2,000,000

2,000,000

2.03%

1.21%

6/11/2019

6/11/2024

60

ICBC

A

2,000,000

2,000,000

1.83%

1.21%

28/11/2019

28/11/2024

60

Judo Bank

BBB-

1,000,000

1,000,000

1.30%

0.61%

3/12/2021

4/12/2023

24

ICBC

A

1,000,000

1,000,000

1.75%

0.61%

6/01/2020

8/01/2024

48

BOQ

BBB+

1,000,000

1,000,000

2.00%

0.61%

28/02/2020

28/02/2025

60

ING Bank

A

2,000,000

2,000,000

1.50%

1.21%

2/03/2020

2/03/2022

24

Macquarie Bank

A+

2,000,000

2,000,000

1.40%

1.21%

9/03/2020

9/03/2022

24

Police Credit Union

NR

1,000,000

1,000,000

2.20%

0.61%

1/04/2020

1/04/2025

60

ICBC

A

1,000,000

1,000,000

1.85%

0.61%

29/05/2020

29/05/2025

60

ICBC

A

1,000,000

1,000,000

1.86%

0.61%

1/06/2020

2/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.21%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.21%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.60%

1.21%

29/06/2020

28/06/2024

48

ICBC

A

3,000,000

3,000,000

1.25%

1.82%

30/06/2020

30/06/2022

24

ICBC

A

2,000,000

2,000,000

1.42%

1.21%

7/07/2020

8/07/2024

48

Institution

Rating

Closing Balance
Invested
31/12/2021
$

Closing Balance
Invested
31/01/2022
$

January
EOM
Current Yield
%

January
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

ICBC

A

2,000,000

2,000,000

1.50%

1.21%

17/08/2020

18/08/2025

60

BoQ

BBB+

1,000,000

1,000,000

1.25%

0.61%

7/09/2020

8/09/2025

60

BoQ

BBB+

2,000,000

2,000,000

1.25%

1.21%

14/09/2020

15/09/2025

60

NAB

AA-

1,000,000

1,000,000

0.60%

0.61%

14/09/2021

14/09/2023

24

AMP

BBB

1,000,000

1,000,000

0.95%

0.61%

26/11/2020

25/05/2022

18

AMP

BBB

2,000,000

2,000,000

0.95%

1.21%

7/12/2020

6/06/2022

18

ICBC

A

1,000,000

1,000,000

1.20%

0.61%

7/12/2020

8/12/2025

60

Warwick CU

NR

1,000,000

1,000,000

0.75%

0.61%

29/01/2021

30/01/2023

24

NAB

AA-

2,000,000

2,000,000

0.95%

1.21%

29/01/2021

29/01/2026

60

NAB

AA-

1,000,000

1,000,000

1.08%

0.61%

22/02/2021

20/02/2026

60

NAB

AA-

2,000,000

2,000,000

1.25%

1.21%

3/03/2021

2/03/2026

60

Summerland CU

NR

1,000,000

1,000,000

0.75%

0.61%

29/04/2021

28/04/2023

24

NAB

AA-

2,000,000

2,000,000

1.40%

1.21%

21/06/2021

19/06/2026

60

NAB

AA-

2,000,000

2,000,000

0.65%

1.21%

25/06/2021

26/06/2023

24

Westpac

AA-

2,000,000

2,000,000

1.32%

1.21%

25/06/2021

25/06/2026

60

ICBC

A

1,000,000

1,000,000

1.32%

0.61%

25/08/2021

25/08/2026

60

NAB

AA-

2,000,000

2,000,000

0.65%

1.21%

31/08/2021

31/08/2023

24

AMP

BBB

2,000,000

2,000,000

1.00%

1.21%

18/10/2021

17/10/2024

36

Westpac

AA-

2,000,000

2,000,000

1.56%

1.21%

30/11/2021

29/11/2024

36

Total Medium Term Deposits

 

84,000,000

84,000,000

1.60%

50.85%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

Bendigo-Adelaide

BBB+

504,968

0

0.00%

0.00%

25/01/2018

25/01/2023

60

Newcastle Permanent

BBB

1,519,363

1,520,084

BBSW + 140

0.92%

6/02/2018

6/02/2023

60

CBA

AA-

3,057,419

0

0.00%

0.00%

11/01/2019

11/01/2024

60

Westpac

AA-

3,061,098

3,051,723

BBSW + 114

1.85%

24/01/2019

24/04/2024

63

ANZ

AA-

2,544,630

2,544,574

BBSW + 110

1.54%

8/02/2019

8/02/2024

60

NAB

AA-

2,032,360

2,032,342

BBSW + 104

1.23%

26/02/2019

26/02/2024

60

Bank of China Australia

A

1,511,407

0

0.00%

0.00%

17/04/2019

17/10/2022

42

Westpac

AA-

2,535,149

2,533,708

BBSW + 88

1.53%

16/05/2019

16/08/2024

63

Suncorp-Metway

A+

1,261,407

1,258,724

BBSW + 78

0.76%

30/07/2019

30/07/2024

60

ANZ

AA-

2,021,858

2,021,214

BBSW + 77

1.22%

29/08/2019

29/08/2024

60

HSBC

AA-

2,527,736

2,526,487

BBSW + 83

1.53%

27/09/2019

27/09/2024

60

Bank Australia

BBB

1,508,020

1,508,443

BBSW + 90

0.91%

2/12/2019

2/12/2022

36

ANZ

AA-

1,517,155

1,513,719

BBSW + 76

0.92%

16/01/2020

16/01/2025

60

NAB

AA-

2,022,881

2,018,185

BBSW + 77

1.22%

21/01/2020

21/01/2025

60

Newcastle Permanent

BBB

1,117,890

1,118,293

BBSW + 112

0.68%

4/02/2020

4/02/2025

60

Macquarie Bank

A+

2,018,247

2,018,858

BBSW + 84

1.22%

12/02/2020

12/02/2025

60

BOQ Covered

AAA

559,961

559,577

BBSW + 107

0.34%

14/05/2020

14/05/2025

60

Credit Suisse

A+

1,315,490

1,316,088

BBSW + 115

0.80%

26/05/2020

26/05/2023

36

UBS

A+

1,517,629

1,513,432

BBSW + 87

0.92%

30/07/2020

30/07/2025

60

Bank of China Australia

A

1,509,537

1,506,500

BBSW + 78

0.91%

27/10/2020

27/10/2023

36

CBA

AA-

0

2,003,218

BBSW + 70

1.21%

14/01/2022

14/01/2027

60

Rabobank

A+

0

2,000,249

BBSW + 73

1.21%

27/01/2022

27/01/2027

60

Total Floating Rate Notes - Senior Debt

 

35,664,207

34,565,417

 

20.93%

 

 

 

Institution

Rating

Closing Balance
Invested
31/12/2021
$

Closing Balance
Invested
31/01/2022
$

January
EOM
Current Yield
%

January
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

Fixed Rate Bonds

 

 

 

 

 

 

 

 

ING Covered

AAA

721,643

714,544

1.10%

0.43%

19/08/2021

19/08/2026

60

Northern Territory Treasury

AA-

3,000,000

3,000,000

1.00%

1.82%

24/08/2021

16/12/2024

40

Northern Territory Treasury

AA-

3,000,000

3,000,000

1.50%

1.82%

24/08/2021

15/12/2026

64

BoQ

BBB+

1,891,707

1,861,110

2.10%

1.13%

27/10/2021

27/10/2026

60

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.50%

1.21%

6/08/2021

15/12/2026

64

Northern Territory Treasury

AA-

1,000,000

1,000,000

1.50%

0.61%

14/07/2021

15/12/2026

65

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.30%

1.21%

29/04/2021

15/06/2026

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.21%

30/11/2020

15/12/2025

60

Northern Territory Treasury

AA-

1,000,000

1,000,000

1.00%

0.61%

20/11/2020

15/12/2025

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.21%

21/10/2020

15/12/2025

62

Total Fixed Rate Bonds

 

18,613,350

18,575,655

1.31%

11.25%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,902,267

1,867,582

-1.82%

1.13%

17/03/2014

1/01/2027

153

Total Managed Funds

 

1,902,267

1,867,582

-1.82%

1.13%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

164,088,015

165,185,808

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

3,237,202

4,431,882

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

160,850,813

160,753,927

 

 

 

 

 

 

 


 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 52% of the portfolio across a broad range of counterparties. Cash equates to 15%, with Floating Rate Notes (FRNs) around 21%, fixed rate bonds around 11% and growth funds around 1% of the portfolio.

 

Chart, pie chart

Description automatically generated

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

Chart, pie chart

Description automatically generated

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

Chart, bar chart

Description automatically generated

Investment Portfolio Balance

 

Council’s investment portfolio balance remained steady over the past month, down slightly from $160.85M to $160.75M.

 

Table

Description automatically generated

 

Monthly Investment Movements

 

Redemptions/Sales – Council sold the following investment securities during January 2022:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Bendigo Bank (BBB+) Floating Rate Note

$500K

5 years

BBSW +105bps

This floating rate note was sold prior to maturity and funds were used to purchase the new 5-yr CBA floating rate note (as below). Council recognised a capital gain of $3,845.

Bank of China (A) Floating Rate Note

$1.5M

3 years

BBSW +100bps

This floating rate note was sold prior to maturity and funds were used to purchase the new 5-yr CBA floating rate note (as below). Council recognised a capital gain of $8,040.

CBA (AA-) Floating Rate Note

$3M

5 years

BBSW +113bps

This floating rate note was sold prior to maturity and funds were used to purchase the new 5-yr Rabobank floating rate note (as below). Council recognised a capital gain of $47,250.

 

New Investments – Council purchased the following investment securities during January 2022:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

CBA (AA-) Floating Rate Note

$2M

5 years

BBSW +70bps

Council’s independent Investment Advisor advised this Floating Rate Note represented fair value with a highly rated institution.

Rabobank (A+) Floating Rate Note

$2M

5 years

BBSW +73bps

Council’s independent Investment Advisor advised this Floating Rate Note represented fair value with a highly rated institution.

 

Rollovers – Council rolled over the following investment security during January 2022:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Bank of Queensland (BBB+) Term Deposit

$2M

2 years

1.20%

This term deposit was a 4‑year investment earning 3.35% and was rolled at maturity into a new 2-year term deposit at 1.20% - with the next best rate for this term also being 1.20%.

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $65,101, which compares unfavourably with the budget for the period of $150,039 - underperforming budget for the month by $84,938.

 

Council’s underperformance to budget for December was a result of a negative return for Council’s T-Corp Managed Fund, with the fund returning -1.82% (or -$34,685) for the month as international and domestic shares fell by 5.28% and 6.35% respectively.  It is important to note that this managed fund is a long term investment, with average annual returns of 11% per annum since it’s purchase in 2014.

 

Council’s floating rate note portfolio also contributed to the underperformance for the month as principal values of this portfolio dropped by -0.09% (or -$28,714) as monetary easing policies started to be progressively withdrawn.

 

Chart, line chart

Description automatically generated

 

In comparison to the AusBond Bank Bill Index* of 0.00% (annualised), Council’s investment portfolio returned 1.20% (annualised) for the month of January. Cash and At‑Call accounts returned 0.24% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Councils investment portfolio has returned 1.46%, outperforming the AusBond Bank Bill index by 1.43%.

 

Graphical user interface, table

Description automatically generated

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

 

Report by Responsible Accounting Officer

 

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 29 November 2021.

 

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2021

Section 212 - Reports on council investments

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 


 

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

Attachments

 

1.

Capital Works Program 2021/22 to 2031/32

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 February 2022

RP-7

 

Table

Description automatically generated

Table

Description automatically generated

Table

Description automatically generated

Table

Description automatically generated

Table, calendar

Description automatically generated

Table

Description automatically generated

Table

Description automatically generated