AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday

14 December 2020

AT 6:00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website:
www.wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 14 December 2020 at 6:00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 14 December 2020.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 14 December 2020

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 23 November 2020                             3

DECLARATIONS OF INTEREST                                                                                    3

Mayoral Minutes

MM-1           Mayoral Minute - New Year's Eve 2020 - Activation and support for local business                                                                                     4

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - REPRESENTATION TO KUNMING                          6

NOM-2         Notice of Motion - Night Time Economy                                         8

Reports from Staff

RP-1            DA20/0470 - Two-storey dwelling, shed, pool and associated retaining wall  - Lot 29 DP 1235752, 10 Lakesend Place, Lake Albert      10

RP-2            Planning Proposal LEP20/0005 to amend land zoning and increase minimum lot size applying to lands at Cartwrights Hill and Byrnes Road                                                                                                       16

RP-3            NAMING OF JUBILEE PARK ATHLETICS FACILITY                                41

RP-4            Expression of interest for mobile food vendor at Tarcutta truck interchange                                                                                        50

RP-5            CONSTITUTIONAL REFERENDUM - POPULARLY ELECTED MAYOR     53

RP-6            RESPONSE TO NOTICE OF MOTION - REVIEW OF COMMITTEE MEETING TIMES     61

RP-7            Work Health and Safety Policy (POL 080)                                   98

RP-8            Proposed New Fee and Charge for 2020/21 - Mary Kidson Hall       108

RP-9            RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                         110

RP-10          FINANCIAL PERFORMANCE REPORT AS AT 30 NOVEMBER 2020       115

Committee Minutes

M-1              FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 20 October 2020                                                                                                       148

M-2              CRIME PREVENTION WORKING GROUP                                               155

M-3              CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE 19 November 2020 and ARIC Annual Report                                    159

M-4              TRAFFIC COMMITTEE – MEETING 26 NOVEMBER 2020                       186   

QUESTIONS/BUSINESS WITH NOTICE                                                                     189

Confidential Reports

CONF-1       Section 356 Requests for Financial Assistance                     190

CONF-2       RFT2021-02 ART GALLERY HUMIDITY CONTROL UPGRADE CONSTRUCTION          191

CONF-3       RFT2021-09 GEOTECHNICAL TESTING SERVICES                               192

CONF-4       RFQ2020-519 BULK FUEL SUPPLY                                                        193

CONF-5       WAGGA WAGGA CITY COUNCIL - EXPRESSIONS OF INTEREST FOR GRAZING LICENCES                                                                                              194

CONF-6       Riverina Intermodal Freight Logistics Hub
Agreements with Australian Rail and Track Corporation and Regional Growth Development Corporation                                          
195

CONF-7       RIVERSIDE STAGE 2 - OUTCOME OF TENDER NEGOTIATIONS           196

 


 

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 23 November 2020         

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 23 November 2020 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - 23 November 2020

197

 

 

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

MM-1

 

Mayoral Minute

MM-1              Mayoral Minute - New Year's Eve 2020 - Activation and support for local business

 

Summary:

This Mayoral Minute is being presented to outline a new approach to activate the Central Business District on New Year’s Eve (NYE). The aim is to enliven the Baylis and Fitzmaurice Street hospitality precincts and create a family friendly festive and fun environment for NYE celebrations.

 

 

Recommendation

That Council supports the initiative proposed for New Year’s Eve outlined in the body of this report.

 

Report

I have been requested by the General Manager to present this item as a Mayoral Minute due to the timing and there being no further meetings for the remainder of this year.

 

Following on from the NSW Health Order Number 7 and the commencement of this order on 7 December 2020, staff have reviewed what might be achieved now in Wagga Wagga for NYE, and how this may support local business as part of any initiative.

 

Staff are proposing an activation of street performers and a plug and play program along the pedestrian pathway of the main street to promote visitation to local businesses, cafés and restaurants on NYE. The activation will occur between 7pm-9pm and will either be moving or at programmed spaces along the main street walkways.

 

A quick consultation with business has revealed positive and broad support for proceeding with this initiative. Staff have consulted with The Union Hotel, The Victoria Hotel and Queue Bar, Meccanico and Thirsty Crow as examples of contact. Staff have also contacted the Business Chamber and are continuing to make contact with food and beverage business operators to ensure awareness of this proposed program. The response to date has been overwhelmingly positive and appreciated. Many of them are open for dinner early so this activation between 7pm and 9pm on NYE will entertain their guests as they arrive.

 

The Local Area Command (NSW Police) have been informed of what is being proposed and have not identified any issues. Staff will be conducting a follow up briefing with them leading up to the night.

 

Summary of Activities

 

·    Roving entertainment including characters and circus acts – they will rove through outdoor eating areas, greet kids, do circus tricks and create energy and fun.

·    Music provided by local artists – this includes at least four local emerging musicians and a DJ with a summery and fun music selection

·    Balloon giveaway to kids – Two local children’s theatre performers will rove the streets and give away a free balloon to the children in the area.

·    Theatre staff and security guards will manage the production logistics, set up and pack down on NYE

 

Financial Implications

This NYE activation will be at a cost of $35k to cover both the Baylis and Fitzmaurice main street areas. This will be funded from the NYE annual budget allocation of $50k.

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

 

Link to Strategic Plan

Growing Economy

Objective: We are a hub for activity

Outcome: We have a vibrant nightlife

 

Risk Management Issues for Council

As per the body of the report.

Internal / External Consultation

As per the body of the report.

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - REPRESENTATION TO KUNMING

Author:          Councillor Paul Funnell

 

Summary:

The purpose of the Notice of Motion is to lobby the Chinese Ministry on behalf of the people of Australia and Wagga Wagga in relation to the recent portrayal of the Australian Defence Force (ADF) any lobby against tariffs on Australian exports.

 

 

Recommendation

That the Mayor, write to Mayor Wang Xiliang of our sister city Kunming China requesting that he makes official representation to the Chinese Ministry in Beijing on our behalf regarding the following issues:

a       expressing our disappointment with the disrespect shown by recent social media posts of our ADF

b       requesting the Chinese Ministry remove and ban the use of offensive images relating to our ADF

c        requesting that the tariffs on our beef, barley and wine industries be suspended

 

Report

Kapooka Army Recruit Training base is known as the ‘Home of the Soldier’ and is located here in the city of Wagga Wagga.

 

Wagga has a long and proud history of welcoming and supporting members of our esteemed Australian Defence Force members both past and present which will continue into the future.

 

As community leaders of Wagga, I believe it is our duty to stand up for our military personnel that serve and defend us on a daily basis without question. Many have paid the ultimate sacrifice to defend us and our way of life. That is not the only sacrifice being made by them and their families.

 

I believe we would be derelict in our duty if we were not to support them when they are maligned by others. In reality the two don't compare, however to stand in solidarity and by our forces is the least the city leaders of the Home of the Soldier should do.

 

The recent maligning of Australian soldiers on social media, and lack of empathy by the Chinese Ministry to have them removed has shown great disrespect for many of our veterans, current serving ADF personnel and their families.

 

As original report proposed the request of an apology, which I consider appropriate and should be forthcoming, however at this time our expression of disappointment and condemnation of the ongoing actions would be appropriate, as I would hope that these actions are that of a number of individuals.

 

Kunming is the Sister City of Wagga in China. Whilst I do not personally support the `formal' relationship, I do respect the fact that it is a democratically chosen relationship in which it is deemed to be for the mutual benefit of friendship and cultural influence between the two cities.

 

This is therefore the reason we should utilise this very relationship and reach out requesting that Mayor Wang Xiliang of Kunming Provence make representation on our behalf and explain to the Chinese Ministry, the disrespect that is being shown to our Australian Defence Forces by the relevant social media posts.

 

This is perhaps a cultural difference, which therefore fits into the category of what has been quoted by councillors in the past as to the purpose of being in a Sister City relationship. Our Mayoral counterpart in Kunming could intercede, act on our behalf and be the conduit to Beijing and express our concerns. This then truly is a people to people request.

 

ln relation to the ongoing trade tariffs for Beef, Barley and now Wine, these are three of the biggest industries in the Riverina. The current situation will have ongoing economic impacts for our region, which is unacceptable in my view.

 

Wagga is considered to be the regional capital; I believe it is therefore appropriate that we express our concerns in relation to these matters.

 

Whilst we have no power or authority in the areas of defence or trade, it is however our duty to speak up on behalf of our citizens when we consider they are being wronged by others.

 

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

NOM-2

 

NOM-2           Notice of Motion - Night Time Economy

Author:          Councillor Dan Hayes

 

 

Summary:

The purpose of this Notice of Motion is to call for a report on the the recent Liquor Amendment (24-hour Economy) Bill 2020 governing entertainment venues and other night time economy venues.

 

 

Recommendation

That Council receive a report outlining the recent Liquor Amendment (24-hour Economy) Bill 2020 governing entertainment venues and other night time economy venues and highlighting how it may help or hinder the delivery of our strategic plans, such as the Cultural Plan.

 

Report

Recently the NSW Parliament approved the Liquor Amendment (24-hour Economy) Bill 2020 to support a 24-hour economy. While the focus was predominantly on Sydney these changes may help, or hinder, the delivery of our strategic plans. For example, the Cultural Plan discusses incorporating planning conditions that ensure the co-existence of residential amenity and night-time economy.

Councillors being updated on the impact of these changes and any opportunities it provides to support our local economy as it recovers from the impact of COVID-19 should be examined quickly and possibly implemented.

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-1

 

Reports from Staff

RP-1               DA20/0470 - Two-storey dwelling, shed, pool and associated retaining wall  - Lot 29 DP 1235752, 10 Lakesend Place, Lake Albert

Author:                        Paul O'Brien 

General Manager:    Peter Thompson

         

 

Summary:

This report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) as the development proposes a variation to a numerical development control and a submission has been received that includes an objection that relates to the control.

 

The application seeks approval for a two-storey dwelling, in-ground pool and shed at 10 Lakesend Place, Lake Albert. The applicant seeks a variation to Control 2 of Section 9.3.7 of the Wagga Wagga Development Control Plan 2010 as follows. 

 

C2 Any point of a building must have a setback from the side boundary nearest to that point of at least:

 

a) If the lot is in Zone R5 a setback of 2m

 

The applicant proposes a 1.1 metre setback to the shed from the southern (side) boundary of the property.

 

Approval of the application is consistent with the objectives of the section 9.3.7 of the DCP and the objectives of the R5 Zone and will have negligible amenity and visual impacts on surrounding neighbourhood.

 

The application is recommended for approval.

TRhsijh iss This REerpekrpe

 

Recommendation

That Council approve DA20/0470 for construction of a two-storey dwelling, shed, pool and associated retaining wall at 10 Lakesend Place, Lake Albert, Lot 29 DP 1235752 as outlined in the attached Section 4.15 report and subject to the conditions of consent contained within the attached draft notice of determination.

 

Development Application Details

 

Applicant

Robbie Norman Brentnall

Owner

Robbie Norman Brentnall

Development Cost

$710,000

Development Description

Two-storey dwelling, shed, pool and associated retaining wall

 

Report

Key Issues

 

·        Compliance with Wagga Wagga DCP 2010.The proposed development does not comply with the Control 2 of section 9.3.7 of the DCP (9.3.7 Side and rear setbacks). The control requires a 2 metres side setback however the applicant has proposed shed to be setback 1.1 metres from the southern boundary.

 

·        Submission is in objection to the development. The objection relates to the proposed 1.1m setback of proposed shed and potential overshadowing and visual impacts due to the reduced side setback.

 

Assessment

 

·        The application is for the construction of a two-storey dwelling, shed, pool and associated retaining wall at 10 Lakesend Place, Lake Albert.

 

·        The lot is 1768.00m2 in extent and located within the R5 Large Lot Residential Zone and is currently vacant.

 

·        The application was notified to surrounding properties and one submission has been received against the application.

 

·        The determination of the application is reported to Council as the objection is related to a numerical control being varied by greater than 10%.

 

·        The proposed development seeks variations to Control 2 of section 9.3.7 of the Wagga Wagga Development Control Plan 2010 as follows. 

 

C2 Any point of a building must have a setback from the side boundary nearest to that point of at least:

 

a)    If the lot is in Zone R5 a setback of 2m

The applicant proposes a 1.1 metre setback to the shed from the southern (side) boundary of the property (see diagram below).

 

 

 

 

 

Approval of the application is consistent with the objectives of the section 9.3.7 of the DCP and the objectives of the R5 Zone and will have negligible amenity and visual impacts on surrounding neighbourhood.

 

The application is recommended for approval.

 

Reasons for Approval

 

-     Proposed shed does not exceed permitted size and height allowed under the current DCP provision. The current DCP allows outbuildings to be built up to maximum of 4.8m in height from the existing ground level.

 

-     A small portion of southern lot along the north-western corner will be overshadowed during the afternoon however the overshadowing impact decreases as the day progresses. Given the shed is of modest size and height, and is setback 1.1m from southern boundary the overshadowing impact on the southern lot will be minimal. This impact would not be considered unreasonable and therefore does not warrant the refusal or redesign of the shed.

 

-     The shed is considered to be ancillary to the proposed use of the land and meets the objectives of the control given the reduced side setback still allows adequate space for landscaping, natural light, access for maintenance and maintains separation from adjoining buildings.

 

-     Similarly, the proposal is consistent with the pattern of development within the locality as outbuildings within Lakesend place and Lakehaven Drive have been permitted to build with reduced side setback to allow them to better utilise their backyard space.

 

-     In addition, the adjoining lot to the south is currently vacant with no development application lodged or approved. Therefore, it is difficult to anticipate potential impacts of the proposed development on future development on this property, however, it is noted that the proposed shed is located to the rear of the lot, away from likely living areas and areas of private open space adjoining these living areas.

 

-     The proposed shed may obstruct distant views to Willans Hills and Lake Albert however the impact is not considered to be unreasonable given the views are not significant views and the shed is compliant with the relevant control of the DCP. The proposed reduced side setback of 1.1m does not alter the views from southern lot significantly therefore the visual impact is considered negligible and therefore does not warrant refusal of proposed shed.

-     Strict compliance with the control is considered unreasonable give these circumstances.

-     Having regard to the overall assessment of the application under section 4.15 of the Act.

 

Site Location

 

The subject site is located on the northern side of Lakesend Place cul de sac approximately 174m north-west from the intersection of Lakehaven Drive and Lakesend Place in Lake Albert.

 


 

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

Approval of the application may result in challenges from objector in the Land and Environment Court which will have to be defended by Council. The reasons for approval will have to be justified and withstand scrutiny and cross examination in Court.

Refusal of the application may result in challenge by the applicant in Land and Environment Court.

Internal / External Consultation

N/A

 

Attachments

 

1.

DA20-0470 - 4.15 Assessment Report - Provided under separate cover

 

2.

DA20-0470 - Draft Notice of Determination (conditions of consent) - Provided under separate cover

 

3.

DA20-0470 - Redacted Plans - Provided under separate cover

 

4.

DA20 0470 -  Redacted Submission - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-2

 

RP-2               Planning Proposal LEP20/0005 to amend land zoning and increase minimum lot size applying to lands at Cartwrights Hill and Byrnes Road

Author:         Crystal Atkinson 

Director:       Michael Keys

         

 

Summary:

Council received a Gateway Determination from the NSW Department of Planning, Industry and Environment on 9 October 2020 to proceed with the above-mentioned planning proposal subject to public exhibition and agency consultation.

The purpose of the report is to provide feedback on public consultation and submissions received. The report also recommends adoption and gazettal of the amendment to the Wagga Local Environmental Plan 2010.

 

 

 

Recommendation

That Council:

a       note the results of the exhibition period for planning proposal LEP20/0005

b       adopt planning proposal LEP20/0005 to amend the Wagga Wagga Local Environmental Plan 2020

c        request the NSW Parliamentary Counsel’s Office issue a Legal Opinion

d       gazette the plan and notify the NSW Department of Planning, Industry and Environment of the decision

 

Planning Proposal Details

Submitted Proposal:

Amendment to Wagga Wagga Local Environmental Plan 2010 to rezone lands located at Cartwrights Hill from R5 Large Lot Residential and RU4 Primary Production Small Lots zones to RU6 Rural Transition zone and increase the minimum lot size provisions. A copy of the Planning Proposal is included with this report as Attachment 1.

Landowners:

Various landowners

 

Council Meeting:

A report was presented to Council on 27 July 2020 recommending proceeding with a planning proposal to amend the provisions of the Wagga Wagga Local Environmental Plan 2020 to prevent further intensification of residential land uses in the southern periphery of the Wagga Wagga Special Activation Precinct. Council indicated support of the planning proposal and to seek Gateway Determination. The report and minutes are provided as Attachment 2.

 


 

Site and Location

The Cartwrights Hill and Byrne Road areas to the north of Wagga Wagga feature small clusters of residential properties. These clusters are immediately south-west and south of the Bomen Industrial Precinct. The areas consist of small to medium rural sized rural lifestyle holdings, comprised of properties that range in size between <1ha and 20ha (illustrated in Figure 1).

 

Figure 1 – Subject land area for the planning proposal

 

Proposal

The planning proposal seeks to amend the Land Zoning and Minimum Lot Size mapping of the Wagga Wagga Local Environmental Plan 2010 for land in the Cartwright Hills and Byrne Road areas outlined above and as illustrated below.

 

Specifically, these changes include:

 

1.    Rezoning land that adjoins the Wagga Wagga Special Activation Precinct at Cartwrights Hill from R5 Large Lot Residential to RU6 Transition (Figure 2).

 

2.    Rezoning land that adjoins the Wagga Wagga Special Activation Precinct at Byrnes Road from RU4 Primary Production Small Lots to RU6 Transition (Figure 2).

 

3.    Increasing the minimum lot size within these same subject land areas from 1ha and 2ha respectively to 200ha (Figure 3), except for Lot 101, DP1095889.

 

4.    Increasing the minimum lot size of Lot 101, DP1095889 from 2ha to 4ha
(Figure 3)

 

Figure 2 – Proposed amendments to the Land Zoning map

 

 

 

Figure 3 – Proposed amendments to the Minimum Lot Size map

 

 

 

 

 

Gateway Determination

The NSW Department of Planning, Industry and Environment issued a Gateway Determination for the planning proposal subject to public exhibition and consultation with Department of Planning, Industry and Environment’s Environment, Energy and Science Group (Floodplain Management). A copy of the Gateway Determination is provided as attachment 3.

Financial Implications

This planning proposal was developed internally by Council staff during their ordinary tasking in strategic planning matters. As a result, a planning proposal application fee has not accrued to Council in this instance.

 

Additional funding has however been required during the assessment and finalisation of the planning proposal as an external consultant has been engaged to undertake this process and expediate the finalisation of this planning proposal to amend the provisions of the Wagga Wagga Local Environmental Plan 2020.

As a result of the planning proposal future development on the subject lands is likely to be limited in its scope and intensity by the effect of planning provisions. This means that demand upon public facilities and infrastructure arising from development at Cartwrights Hill would remain relatively static for the foreseeable future and Council’s requirement to fund this draw upon public infrastructure through the aforementioned levies at Cartwrights Hill would not substantially increase.

Policy and Legislation

Environmental Planning and Assessment Act 1979

 

Wagga Wagga Local Environmental Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

Risk Management Issues for Council

The proposal was subject to public consultation. During this process 19 submissions were received against the proposal, all from the Cartwrights Hill area, which shows a general level of opposition from residents living within this area towards the proposal.

 

Council and the State Government have made significant investments in the Wagga Wagga Special Activation precinct. The retention and further intensification of residentially zoned land located adjacent to this area has the potential to restrict growth and provide a disincentive to new or proposed industrial businesses looking to develop in this precinct due to ongoing concerns regarding land use conflicts.

 

In the past, Council have received objections from existing businesses within the Bomen Business Park in relation to development applications for residential development within the Cartwright Hills and Byrne Road areas.

 

By implementing the recommendations of the amendment to the Wagga Local Environmental Plan 2010, the proposal strikes a balance of allowing existing residents to remain in the area, whilst preventing further intensification of residential and rural living at these locations, which has the potential to create land use conflicts.

Internal / External Consultation

The planning proposal was placed on public exhibition between 16 October 2020 to
13 November 2020 (inclusive) with engagement as per the table below:

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

x

 

x

 

 

x

 

x

 

 

x

 

Involve

 

x

x

 

 

x

 

x

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The planning proposal and accompanying exhibition material were made available for viewing by the public on Council’s website and at Council’s Customer Service Counter in the Civic Centre. Notices were provided to affected land owners with a fact sheet outlining the impacts of the changes (Attachment 4).

 

Specific media releases were provided during the exhibition period. Council’s ‘Connect Wagga’ exhibition page for this Planning Proposal attracted 62 views.

 

The period during which Council would accept submissions was between 16 October 2020 and 27 November 2020.

 

During the public consultation period, 19 submissions were received from members of the public. Of these submissions, ten were pro-forma submissions that were identical in content.

 


 

A summary of the submissions and a response is provided below. A copy of each submission is included with the report for Councils information (Attachment 5).

 

Submission 1

Response

i)     Landowners have continually been subject to constant changes to planning controls and removing rights to develop.

 

 

 

ii)    Object to the proposed amendments and restriction on further residential development. Cartwright Hills is located outside of the Wagga Wagga Special Activation precinct with most of the proposed development to be to the north away from this suburb.

 

Development of the SAP will have minimal impact on the suburb and will not even be seen due to the topography of the land. 

 

 

 

 

 

 

 

iii)   Object to rezoning to RU6 Transition with a minimum lot size of 200ha. Recommend that the R5 Large Lot Residential zone be retained.

 

Council can restrict the development of new houses on land that does not already have approval, such as those identified as being ‘Category 1’ land in the Planning Proposal.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

iv)   The proposed 200ha minimum lot size prohibits our ability to undertake a boundary adjustment between two lots that we currently own are less than this minimum size but retain a dwelling entitlement.

 

Council should consider adopting a boundary adjustment exemption.

 

 

 

 

It is noted that continual changes to planning controls has occurred. This Planning Proposal based on the long term strategic studies for the SAP will reduce future demand or opportunity for further changes.

 

As part of the preparation of the Wagga Wagga Special Activation Precinct, detailed noise and odour modelling was undertaken to determine likely impacts.

Following the completion of this modelling, sections of both the Cartwright Hills and Byrnes Road areas were identified as being subject to a medium to high level risk of impact (noise and odour) from industries operating nearby.

 

The subject planning proposal has been prepared in response to this modelling and seeks to ensure the ongoing protection of this industrial land, as well as avoiding the creation of additional land use conflicts resulting from new residential development.

 

Requests to retain the R5 Large Lot Residential zone, whilst acknowledged are not supported in this instance.

 

 

As outlined in the planning proposal, by rezoning the subject land to RU6 Transition, this removes the ability for individual landowners to construct a dual occupancy (second dwelling) on their property, which is currently permissible with consent under the R5 Large Lot Residential zone.

 

Based on an analysis of existing land holdings and current land use controls, there is potential for between 51-70 lots in the Cartwrights Hill area and 15 lots in the Byrnes Road area that could construct a dual occupancy.

By retaining the current R5 zoning, this could result in a significant intensification of residential development within proximity to the Wagga Wagga Special Activation Precinct, which the subject planning proposal is seeking to avoid.

 

Furthermore, the retention of the R5 Large Lot Residential zone with a 200ha minimum lot size as proposed is inconsistent with the objectives of this zone, which seeks to achieve residential housing outcomes.  

 

It is acknowledged that under the proposed zoning and minimum lot size recommendations of the planning proposal, there is no ability to undertake a boundary adjustment under the provisions of Clause 4.1 of the Wagga Wagga Local Environmental Plan 2010.

It is confirmed that both lots retain a dwelling entitlement, however under the proposed changes would not be able to have their boundaries adjusted due to the proposed 200ha minimum lot size.

 

Requests for Council to adopt a boundary adjustment exemption are also acknowledged with Council currently finalising an amendment to the Wagga Wagga Local Environmental Plan 2010 that seeks to introduce a new local provision and sub-clause that provides flexibility for minor boundary adjustments.

 

It is noted however that this draft clause does not apply to the RU6 Transition zone and requires that a lot created under this clause does not have an area of less than 5ha. Therefore, there is no ability to use this draft clause.

 

Notwithstanding the above, the subject land owner can apply to build a dwelling and the development outcomes sought by the owner do not conflict with the objectives of the planning proposal.

 

In recognition of this, during verbal discussions the landowner was recommended to submit a development application for the proposed boundary adjustment to Council prior to the finalisation of the planning proposal.

 

Submission 2

Response

i)     Object to the zoning changes to a buffer zone as this will allow commercial/industrial activities on adjoining and adjacent properties. This is contrary to the amenity of the area.

 

 

 

 

 

 

 

 

ii)    The proposed changes remove the ability to construct a secondary dwelling for the purposes of caring for family in an independent living format. The family will otherwise live in the main dwelling.

 

 

 

 

 

iii)   Recommend the rural activity zone is extended to land north of Old Bomen Road to act as a buffer and protect existing amenity. Under the current proposal, the Regional Enterprise zone will come within 130m of our property boundary and this is a concern as applications will be approved under complying development provisions removing the ability for residents to make comment. If the rural activity zone is not extended, request that the lots have a suitable setback / building line applied to prevent impacts on adjoining properties.

 

iv)   Frustrated with the process for planning in the area. Have been living harmoniously with the Bomen businesses and question the strategy for allowing the SAP to come to the border of the Cartwrights Hill suburb.

 

Noted. Despite uses being permissible with consent, the assessment process for applications will still be required to address impacts on adjoining properties to obtain approval. The proposed RU6 Transition zone prohibits commercial premises, industries, transport and truck depots, freight transport facilities, warehouse and distribution centres, rural industries, industrial training facilities, vehicle repair workshops and a range of other commercial and industrial activities.

 

Whilst the removal of the opportunity to care for family in a secondary dwelling is noted, not all secondary dwellings are used for this purpose and cannot be guaranteed to be used for this purpose alone. The cumulative impact of additional dwellings has been considered and limiting additional dwellings is the purpose of the planning proposal.

 

The zoning configuration for the Bomen Special Activation Precinct is separate to this planning proposal. The recommendation is noted and will be referred to the relevant authority for consideration.

 

 

 

 

 

 

 

 

 

 

 

Noted. The proposed provisions being considered for the Special Activation Precinct will ensure the existing Cartwrights Hill clause within the Wagga Wagga Local Environmental Plan is carried over. The objective of this clause is to ensue that any odour and noise impacts from the Bomen Industrial Area and the Bomen sewerage treatment facility are considered in determining the suitability of development within the Cartwrights Hill precinct.

 

Submission 3

Response

i)     Many residents bought within the Cartwright Hill area with the expectation that it would be developed as a residential suburb with the ability to subdivide land.

 

ii)    Council are trying to shield the Bomen Activation Precinct from noise and odour complaints by restricting residential growth nearby.

Any previous noise and odour concerns have now been resolved and current EPA regulations would not allow any future noise or odour impacts to occur that could negatively impact residents living in Cartwrights Hill.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

iii)   There are vacant residential blocks located between East and Cooramin Streets, which would now be unable to be developed under the proposed changes.

 

 

 

 

 

 

iv)   The proposed changes would prevent any development from occurring including the construction of a ‘granny flat’ behind an existing house.

Noted.

 

 

 

 

 

Refer to comments provided in response to comment ii) under Submission No. 1 relating to noise and odour modelling.

 

While EPA regulations seek to limit off-site emissions, due to the sheer size and scale of the industries proposed to be accommodated within this industrial precinct, as well as the cumulative impacts of multiple industries operating within this area, the establishment of a buffer around this industrial estate is required.

 

Whilst it is acknowledged that the planning proposal seeks to change the zoning and increase the minimum lot size of certain land within the Cartwrights Hills and Byrne Road areas, which would remove the ability to further subdivide this land, this change is considered to be reflective of environmental constraints, recent noise and odour modelling and current planning restrictions.

 

Vacant lots within the Cartwrights Hill area identified as ‘Category 1’ in the planning proposal and located outside of the Special Activation Precinct will still have the ability to submit an application for consideration to build a dwelling under Clause 4.2A of the Wagga Wagga Local Environmental Plan 2010 where they can satisfy the requirements of Clause 7.8 of the LEP.

 

Clause 7.8 of the Wagga Wagga Local Environmental Plan 2010 requires Council to consider the impacts of noise and odour on any new residential development. In the past Council have refused development applications for residential subdivision and development in Cartwrights Hill upon consideration of this clause.

 

The proposed changes seek to reflect planning controls and limitations more accurately around residential development that have the potential to impede the future growth of the Wagga Wagga Special Activation Precinct.

 

The purpose of the planning proposal is to limit the further intensification of residential development (including granny flats) adjoining the Wagga Wagga Special Activation Precinct.

 

Whilst the proposed changes seek to restrict further residential development in this area, they do not remove the right of individual landowners to submit an application for consideration to build a dwelling under Clause 4.2A and can satisfy the requirements of Clause 7.8 of the Wagga Wagga Local Environmental Plan 2010.

 

Submission No’s 4, 5, 6, 7, 9, 10, 11, 14, 15 and 16 (Pro-forma template)

Response

i)     Object to the planning proposal regarding properties identified as Category 1 and 2. Our land is currently vacant, and a house should be allowed to be built on this property.

 

ii)    Lots identified as Category 2 should have dual occupancies and granny flats permitted.

 

iii)   Residents living in Cartwright Hills should not have their development potential reduced by assumed ‘future potential conflicts’ as compared to other land within Wagga Wagga that adjoins highways, rail corridors, airport etc.

 

iv)   Object to the proposed Special Activation Precinct being placed at the end of East Street.

Refer to comments provided in response to iii) under Submission No. 3 relating to applications for dwellings on vacant lots within the Cartwrights Hill precinct.

 

 

Refer to comments provided in response to iv) under Submission No. 3 relating to secondary dwellings and granny flats.

 

Refer to comments provided in response to iii) under Submission No. 3 relating to applications Clause 7.8 of the Wagga Wagga Local Environmental Plan 2010.

 

 

 

 

Refer to comments provided in response to iii) under Submission No. 2 relating to the zoning proposed for the Special Activation Precinct.

 

Submission 8

Response

i)     Object to the planning proposal as it relates to land identified as Category 1. Our land is currently vacant, and a house should be allowed to be built on this property.

 

ii)    In recognition of a dwelling entitlement being available to this land, confirmation and/or a guarantee is sought from Council that a dwelling will be able to be built on this property.

 

 

 

 

 

iii)   Any future development of this land will be able to satisfy the requirements of clause 7.8 of the Wagga Wagga Local Environmental Plan 2010 as there have been no issues of odour, noise, or air quality from the nearby Bomen industrial estate.

 

iv)   The initial public notification letter received from the NSW Department of Planning, Industry and Environment in relation to the exhibition of the Wagga Wagga Special Activation Precinct outlined: ‘as a landowner in the part of Cartwrights Hill that is located outside of the precinct, no changes are currently proposed for your land’.

 

 

 

 

 

 

 

v)    The property has been historically rated as ‘residential land’ and the subject planning proposal may remove the ability for the current or future landowner to construct a dwelling.

 

Refer to comments provided in response to iii) under Submission No. 3 relating to applications for dwellings on vacant lots within the Cartwrights Hill precinct.

 

As outlined above, a development application can be submitted to Council demonstrating how the new dwelling achieves the requirements of Clause 7.8 of the Wagga Wagga Local Environmental Plan 2010, which requires consideration of potential impacts from odour and noise from the Bomen industrial area and sewage treatment facility.

 

Comment noted.

 

 

 

 

 

 

 

 

The comment is noted and feedback has been provided to the NSW Department of Planning, Industry and Environment.

 

It is also noted that the community consultation letter provided by the NSW Department of Planning, Industry and Environment did advise the following:

However, the air, noise and odour assessment report prepared as part of the master planning process has recommended that the planning controls for certain lands in Cartwrights Hill be reviewed, to ensure that land use conflict between industry and houses does not become worse over time’.

 

Refer to comments provided in response to iii) under Submission No. 3 relating to applications for dwellings on vacant lots within the Cartwrights Hill precinct.

 

Submission 12

Response

i)     Object to the planning proposal that seeks to remove the ability to construct a dual occupancy or granny flat, which would allow for aging in place.

 

ii)    Residents living in Cartwright Hills should not have their development potential reduced by assumed ‘future potential conflicts’ as compared to other land within Wagga Wagga that adjoins highways, rail corridors, airport etc.

 

iii)   Disagree that there are land use conflicts between residents living in Cartwrights Hill and the adjoining Bomen estate.

 

Over the years matters regarding odour issues have been addressed by individual businesses and are no longer issues. Similarly, noise from Bomen is of no more consequence that is the nearby railway line.

 

iv)   Object to the proposed Special Activation Precinct being placed at the end of East Street

 

Refer to comments provided in response to iv) under Submission No. 3 relating to secondary dwellings and granny flats.

 

 

 

Refer to comments provided in response to iii) under Submission No. 3 relating to Clause 7.8 of the Wagga Wagga Local Environmental Plan 2010.

 

 

 

 

Refer to comments provided in response to ii) under Submission No. 1 relating to noise and odour modelling.

 

 

 

 

 

 

 

 

 

Refer to comments provided in response to iii) under Submission No. 2 relating to the zoning proposed for the Special Activation Precinct.

 

Submission 13

Response

i)     Prefer Alternative Option 1 for the Cartwrights Hill area as outlined in the covering Council report, which retains current 1ha minimum lot size and R5 Large Lot Residential zoning.

 

 

 

 

 

 

 

ii)    Council previously approved a 2-lot subdivision of our property, but then later reversed its decision.

 

 

 

iii)   Cannot understand how a single house in this pocket of land would affect the proposed Wagga Wagga Special Activation Precinct. We have lived in Cartwrights Hill for over 30 years and never experienced issues of odour or noise.

 

iv)     If development is constrained in the Cartwrights Hill area, then it must also be constrained in the new suburb of Boorooma as it also adjoins the Wagga Wagga Special Activation Precinct.

 

 

 

 

 

 

 

 

 

 

 

v)    Continued and ongoing objections from industrial businesses operating within the Bomen industrial estate that more housing is going to impact their business is not true.

 

The development of several more houses in the Cartwrights Hill area will have little impact on the Bomen Special Activation Precinct.

 

As outlined in the Council report dated 27 July 2020, this option is not preferred as considerable opportunities remain available for new residential development and intensification, increasing potential noise and odour receptors in the area.

 

This in turn will allow ongoing conflict between landowners and Bomen business, expectations due to zoning ambiguity.

 

Matters regarding council decisions in relation to a previous subdivision proposal, whilst acknowledged are outside of the scope of the subject planning proposal.

 

Refer to comments provided in response to ii) under Submission No. 1 relating to noise and odour modelling.

 

 

 

 

 

Whilst it is acknowledged that the suburb of Boorooma to the west also adjoins the Wagga Wagga Special Activation Precinct, following the completion of detailed air, noise and odour modelling, this area will not be subject to medium to high levels of risk as compared to Cartwrights Hill.

This is in recognition of the fact that land located on the western side of the Olympic Highway is proposed to be zoned Rural Activity and used as a rural landscape buffer area with the more intensive industrial activities to be located in the industrial core on the eastern side of the Olympic Highway.  

 

Refer to comments provided in response to ii) under Submission No. 1 relating to noise and odour modelling.

 

 

 

 

Submission 17

Response

i)     Object to the planning proposal as it relates to land identified as Category 1. Our land is currently vacant, and a house should be allowed to be built on these properties.

 

ii)     Dwellings on land identified as Category 2 should be allowed to construct a dual occupancy to cater for the needs of the owners or their families.

 

iii)    Residents living in Cartwright Hills should not have their development potential reduced by assumed ‘future potential conflicts’ as compared to other land within Wagga Wagga that adjoins highways, rail corridors, airport etc.

 

iv)    Issues of noise and odour were rectified long ago. Is the modelling being presented indicating that potential development may result in a rise in complaints from current residents?

 

v)    According to clause 4.2A(3)(c) a dwelling entitlement is available to this land. Confirmation and/or a guarantee is sought from Council that a dwelling will be able to be built on this property.

 

vi)    Object to the proposed Special Activation Precinct being placed at the end of East Street.

 

Refer to comments provided in response to iii) under Submission No. 3 relating to applications for dwellings on vacant lots within the Cartwrights Hill precinct.

 

Refer to comments provided in response to iv) under Submission No. 3 relating to secondary dwellings and granny flats.

 

 

Refer to comments provided in response to iii) under Submission No. 3 relating to Clause 7.8 of the Wagga Wagga Local Environmental Plan 2010.

 

 

 

 

Refer to comments provided in response to ii) under Submission No. 1 relating to noise and odour modelling.

 

 

 

 

Refer to comments provided in response to iii) under Submission No. 3 relating to applications for dwellings on vacant lots within the Cartwrights Hill precinct.

 

 

 

Refer to comments provided in response to iii) under Submission No. 2 relating to the zoning proposed for the Special Activation Precinct.

 

Submission 18

Response

i.     Object to the planning proposal that seeks to remove the ability to further subdivide our property.

 

Purchased the property in 1989 with the intention of further subdividing it.

 

In 2018, the planning rules introduced a 1ha minimum lot size, now Council wants to change this to 200ha, which would prevent further subdivision.

 

Clause 7.8 of the Wagga Wagga Local Environmental Plan 2010 requires Council to consider the impacts of noise and odour on any new residential development. In the past Council have refused development applications for residential subdivision and development in Cartwrights Hill upon consideration of this clause.

 

The proposed changes seek to reflect planning controls and limitations more accurately around residential development that have the potential to impede the future growth of the Wagga Wagga Special Activation Precinct.

 

 

Submission 19

Response

i)     Object to the planning proposal and the inconsistency of Council with regards to the development of the city.

 

Specifically, we have recently seen in the media that Council wishes to have development within short distances of the Central Business District (CBD).

 

Cartwrights Hill has readily available access to the CBD, is flood free and has access to infrastructure and services, which make it suitable for housing development.

 

If developed, this land could support Bomen by providing close accommodation for workers.

 

ii)    Our property was purchased with the understanding of the Wagga Wagga Local Environmental Plan 2010 in place.

 

When purchasing our property, the intent was to further subdivide, and we feel that the current planning proposal and inconsistency is unacceptable and unfair.

 

iii)   At no time were we contacted regarding community consultation related to the Special Activation precinct and we believe there has been a lack of public scrutiny of this proposal.

 

 

 

 

 

 

iv)   During our time living in Cartwrights Hill have we experienced issues of noise, odours, or emissions from the Bomen industrial estate or the trotting track that has been built directly opposite our site.

 

Whilst it is acknowledged that the subject land is located within close proximity to the CBD, has access to services and is flood free, the land is identified as being subject to a medium to high risk level of impact (noise and odour) from existing and future industries located in the adjoining Bomen industrial estate.

 

The subject planning proposal has been prepared in response to this modelling and seeks to ensure the ongoing protection of this industrial land, as well as avoiding the creation of additional land use conflicts resulting from new residential development.

 

 

 

 

Refer to comments provided in response to iii) under Submission No. 3 relating to Clause 7.8 of the Wagga Wagga Local Environmental Plan 2010.

 

 

 

 

 

 

 

There has been ongoing publicity and consultation regarding the Wagga Wagga Special Activation Precinct over the last 12 months. This includes direct mailouts by NSW Department of Planning, Industry and Environment.

 

In regard to the planning proposal, Council has promoted the exhibition period through normal channels and by direct mail to affected landowners.

 

Refer to comments provided in response to ii) under Submission No. 1 relating to noise and odour modelling.

 

 

 

Attachments

 

1.

LEP20/0005 - Planning Proposal - Provided under separate cover

 

2.

LEP20/0005 - Report & Minutes - 27 July 2020 - Provided under separate cover

 

3.

LEP20/0005 - Gateway Determination

 

4.

LEP20/0005 - Fact Sheet

 

5.

LEP20/0005 - Submissions - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-2

 



Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-2

 









Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-3

 

RP-3               NAMING OF JUBILEE PARK ATHLETICS FACILITY

Author:         Peter Cook 

Director:       Michael Keys

         

 

Summary:

Council is in receipt of an unsolicited proposal from the Athletics Clubs of Wagga Wagga to rename the Athletics track at Jubilee Park to the Bill Jacob Athletics Centre.

 

 

Recommendation

That Council:

a       place on public exhibition for a period of 28 days the proposal to name the Jubilee Park Athletics Track, The Bill Jacob Athletics Centre

b       receive a further report to Council on the submissions received during the public exhibition period

 

Report

Council have received an unsolicited proposal from the Kooringal-Wagga Athletics Club to name the Athletics track at Jubilee Park the Bill Jacob Athletics Centre. This proposal is also supported by the Wagga Athletics and Little Athletics Club.  Staff have reviewed this proposal and determined that it is consistent with the provisions of Council’s Park Naming Policy (POL-055).

 

The objectives of this policy are to ensure open space areas within the Local Government Area are appropriately named and follow guidelines set by the NSW Geographical Names Board.

 

The proposed name meets the following provisions within the policy:

 

·    Names with a historical background relevant to the area are encouraged.

·    Names may perpetuate eminent persons.

 

The proposed naming also reflects the policy as it has been proposed posthumously.

 

Staff are supportive of the proposed name change as it recognises a person who is synonymous with the sport of athletics, having contributed significantly to the construction of the athletics facility as well as having a long involvement in the development of young athletes in Wagga Wagga. Letters from the two athletics clubs and a newspaper article from 1988 have been provided in support of the proposal (Attachments 1, 2, 3).

 

In support of the naming the proposal stated that:

 

“Bill's involvement with Athletics began in the late 1970's when his daughters started showing interest in the sport. With growing numbers and only one athletics club in Wagga, a group of parents including Bill and Robin Jacob formed Kooringal Athletics Club in 1978 with competitions commencing on Friday evenings at Henwood Park.

 

Throughout these early years, Bill played a significant role in founding the Kooringal Club and was President when the Club was renamed to Kooringal-Wagga Athletics Club and incorporated in 1988.

 

It was during this period when a committee involving members of both athletics clubs, Wagga Wagga City Council, Primary and High Schools was formed to plan, develop and construct a high-quality Athletics Complex in Wagga Wagga.

 

Bill took great pride in being part of the Jubilee Park facility development. With government funding limited to enable only the form work and the turf, it was left to a few dedicated volunteers to offer countless hours of unpaid work to build and complete the complex. Bill's commitment to the club resulted in Life Membership with Kooringal-Wagga Athletics Club.

 

Once his daughters finished athletics, Bill's commitment remained as strong as ever and he continued coaching athletes, a role he first undertook in 1978. This unpaid position involved Bill making himself available 3 to 4 times a week for any child, regardless of which club you were affiliated with, who wanted to learn and develop their athletics skills. This love for coaching resulted in Bill teaching and nurturing athletes throughout the entire Riverina.

 

He was responsible for running coaching courses and developing and mentoring the next wave of athletics coaches in the Riverina.”

 

Bill Jacob passed away in August 2020.

 

Given the significant contribution of Bill Jacob to the sport of athletics in Wagga Wagga and the broader region, and that the proposal is consistent with the provisions of Council’s Park Naming Policy (POL-055), it is recommended, that Council place on public exhibition for a period of 28 days the proposal to name the Jubilee Park Athletics Track, The Bill Jacob Athletics Centre.

 

Financial Implications

If adopted a new entry sign will be required to be purchased. The cost of a new sign is estimated to be approximately $2,000 (exclusive of GST). This cost is proposed to be paid for from within existing operational budgets.

Policy and Legislation

POL – 055 -Parks Naming Policy

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

 

Risk Management Issues for Council

No specific issues identified

 

Internal / External Consultation

Consultation has occurred with both the Kooringal-Wagga Athletics Club and the Wagga Wagga Athletics and Little Athletics Club.

 

Attachments

 

1.

Proposal to Name Jubilee Park Athletics Track

 

2.

1988 Newspaper Article

 

3.

Supporting Letter

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-3

 



Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-3

 



Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-3

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-4

 

RP-4               Expression of interest for mobile food vendor at Tarcutta truck interchange

Author:         Dominic Kennedy 

Director:       Michael Keys

        

 

Summary:

Expressions of Interest (EOI) were called for mobile food vendors to operate at the Tarcutta truck interchange for a period of up to 12 months. One submission was received in response to the EOI process. Council also received representation from local business owners/operators regarding the proposed mobile food vending and impacts on local businesses.

 

 

Recommendation

That Council:

a       endorse the selection of the nominated provider in the report to operate mobile food services at the Tarcutta Truck Interchange for up to 12 months

b       endorse operating hours of the mobile food vending be restricted to 8:00 pm to 3:00 am seven days a week

 

Report

On 24 August 2020, Council resolved to grant a temporary permit for Scott Menz to operate a mobile food vehicle at the Tarcutta truck interchange until 15 January 2021. Council also resolved to call for Expressions of Interest (EOI) for a 12-month licence to operate a mobile food service at the Tarcutta truck interchange yard.

 

EOI’s were invited from 14 September 2020 and remained open until 15 October 2020.  Advertisements inviting submissions were placed in Council News on 19 September and 3 October 2020. The two existing café owners in Tarcutta were directly contacted to notify them of the EOI and other mobile food vendors operating in the area were also notified.

 

No submissions were received during the submission period. Subsequently a submission was received from Scott Menz on 26 October 2020. No other EOI submissions were received.

 

Even though the submission was received after the deadline, the submission has been assessed and it is recommended that this application be approved with a permit for 12 months. Mr Menz has already established a loyal clientele and proven to be capable of performing the task of serving the truck interchange customers.

 

Submissions from Local Businesses

Council has been in contact with local business owners in Tarcutta regarding the potential impacts of a mobile food vendor at the Tarcutta Truck Interchange.

 

Both café owners operating in Tarcutta have strongly expressed their concerns about a mobile food vendor operating in the truck interchange and the impacts it will have to their business. The tenant operating the Halfway Café went out of business during COVID and the landlord is currently seeking a new tenant. It is challenging to find operators for a regional café and this is made more difficult if there is additional competition in the truck interchange yard.

 

Council staff also met with the café owner still in operation on 16 November 2020 and following that meeting received a submission outlining their concerns with the proposed mobile food vending. The submission outlines the impacts the mobile food vendor has had on their business. A copy of the submission is attached for Councils information and is confidential due to personal issues raised in the submission. (Attachment 1).

 

Modifying operating hours for permit

In response to the concerns and potential impacts on local businesses it is proposed to modify and reduce the operating hours for the mobile food vending. This will help support the local brick & mortar businesses, while still providing late night food options for the trucking industry. It is recommended that the start time be approved to commence 8.00pm instead of the 6:00 pm start being sought. This will still provide the mobile food vehicle with a seven-hour trading period (8:00 pm to 3:00 am).

Financial Implications

A $365 permit fee will be payable by the mobile food vendor to Council.

Policy and Legislation

Mobile Food Vendor policy (POL 062)

 

Link to Strategic Plan

Growing Economy

Objective: There is growing investment in our Community

Outcome: We foster entrepreneurs and start-ups

 

Risk Management Issues for Council

Community safety – ensuring customers are safe when accessing food options in a high vehicle traffic area.

 

Food safety – ensuring mobile food vehicle vendor abides by all required food handling requirements

 

Competitive risk – threatening the viability of brick & mortar businesses in town.

Internal / External Consultation

The EOI was a public process seeking submissions from 14 September until 15 October 2020. No submissions were received during this time although one submission was subsequently received post the advertised period.

 

External

·  Tarcutta business owners – Halfway Café & Joe’s Café

·  Scott Menz

 

 

Attachments

 

1.

Confidential Submission Mobile Food Van Tarcutta Truck Stop

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-5

 

RP-5               CONSTITUTIONAL REFERENDUM - POPULARLY ELECTED MAYOR

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

In September 2020 Council resolved to conduct a Constitutional Referendum for a popularly elected Mayor at the next council elections on 4 September 2021. This Report outlines the process and indicative costs involved in the community consultation process in the lead up to the elections in addition to the proposed wording of the referendum question.

 

 

Recommendation

That Council:

a       note the process and costs involved in the community consultation to conduct a Constitutional Referendum for a popularly elected Mayor

b       note the NSW Electoral Commission have been engaged to conduct the referendum in conjunction with the 2021 NSW Local Government Elections

c        approve the budget variation as noted in the financial implications section of this report.

c        approve the following referendum wording for the 2021 Local Government Election:

The Mayor of Wagga Wagga is currently elected every two (2) years by the nine (9) Councillors. Do you approve of the direct election of the Mayor by the voters of Wagga Wagga, for a four (4) year term?

 

Report

Council, at its Ordinary Meeting on 28 September 2020, resolved:

 

That Council:

a       following on from report RP-8 Response to Notice of Motion - Popularly Elected Mayor received at the 10 August 2020 Council Meeting, agree to conducting a constitutional referendum for a popularly elected Mayor at the next council elections scheduled for September 2021

b       receive a further report with details of the process along with the relevant wording to be used to conduct the referendum

 

This Report is provided to address the matters raised in (b) above.

 

There are a number of sections under the Local Government Act 1993 (NSW) (the Act) which are relevant the election of the Mayor. The following provisions of the Act are relevant to each of these:

15     What is a constitutional referendum?

A constitutional referendum is a poll initiated by a council in order to give effect to a matter referred to in section 16.

16     What matters must be dealt with at a constitutional referendum?

A council may not do any of the following unless approval to do so has been given at a constitutional referendum:

 

……

(b)     change the basis on which the mayor attains office (that is, by election by the councillors or by election by the electors),

…..

17     What is the effect of a constitutional referendum?

(1)     The decision made at a constitutional referendum binds the council until changed by a subsequent constitutional referendum.

(2)     However, such a decision does not apply to a by-election held after the constitutional referendum and before the next ordinary election.

20     When is a question at a council poll or constitutional referendum carried?

(1)     The question at a council poll or constitutional referendum is carried if it is supported by a majority of the votes cast.

(2)     The reference to votes in subsection (1) does not include a reference to     any vote that, pursuant to the regulations, is found to be informal.

 

Popularly elected Mayor

 

The Act provides two methods by which a Mayor can be elected - by popular vote at an ordinary election or by vote amongst the councillors. Under Section 16(b) of the Act a Council must have a constitutional referendum to change the basis on which the Mayor attains office (that is, election by the councillors or by the electors).

 

Currently Council elects the Mayor on a bi-annual basis, from within its numbers, as provided for under section 227 of the Act.

 

Changing the manner in which the Mayor is elected, to a popularly elected Mayor, requires approval of the electors and which approval is sought via a referendum as provided for under sections 227-228 of the Act:

227 Who elects the mayor?

The mayor of an area is the person elected to the office of mayor by--

(a)     the councillors from among their number, unless there is a decision in force under this Division which provides for the election of the mayor by the electors, or

(b)     the electors, if such a decision is in force.


 

228 How is it decided that the mayor be elected by the electors?

(1)     It may be decided at a constitutional referendum that the mayor be elected by the electors.

(2)     A decision that the mayor be elected by the electors takes effect in relation to the next ordinary election after the decision is made.

 

Therefore, if a referendum is passed under Section 228(2) of the Act, the decision comes into effect at the next ordinary election after the decision is made, which will be in 2024.

 

Conducting a referendum

 

As stated above, Council resolved to conduct a constitutional referendum for a popularly elected Mayor at the next council election scheduled for September 2021. The process Council is implementing is in accordance with Schedule 10 of the Local Government (General) Regulation 2005 (the Regulation) under Part 3 of Chapter 4 of the Act is as follows:

 

(a)     if a council resolves to take a constitutional referendum or council poll, the general manager is to notify the Electoral Commissioner of the resolution within 21 days after the council makes the resolution (if the Electoral Commissioner is to administer the referendum or poll),

(a1) if a constitutional referendum or council poll is to be held in conjunction with an election of councillors, the general manager must (if he or she has not already done so) notify the Electoral Commissioner of the question to be asked at the referendum or poll no later than 12 noon on the closing date for the election (if the Electoral Commissioner is to administer the referendum or poll and the election),

(b)     the election manager is to publish a notice setting out the date of the referendum or poll, the question to be asked at the referendum or poll and the locations and times of polling for the referendum or poll--

(i)    on the website of the council, and

(ii)   in any other manner that the election manager considers necessary to bring it to the attention of members of the public in the area in which a referendum is to be taken, or the area or part of the area in which a poll is to be taken,

(b1)       the election manager is to publish the notice--

(i)    except as provided by subparagraph (ii)--as soon as practicable after being notified of the date of the referendum or poll, or

(ii)   in the case of a referendum or poll to be held in conjunction with an election of councillors--at the same time as the election manager publishes a notice under clause 300 of this Regulation in relation to the election,

The above process includes Council providing wording for any proposed referendum for resolution. Once endorsed, this wording would be provided to the NSW Electoral Commission. In addition, an extensive media and community engagement campaign would also be undertaken raising awareness and engaging with community members in relation to the referendum, and which is considered further below.


Referendum Wording, and re-consideration following Councillor Workshop

 

Guidance from the Office of Local Government NSW is that it is imperative that the referendum question is carefully framed to ensure that workable decisions are achieved. All questions put at a referendum should be clear, concise, and capable of being responded to with a ‘yes’ or ‘no’ answer.

 

Consideration was also given to utilising as much plain language as possible, to ensure the question is able to be clearly interpreted by all electors within the community. The content of the proposed referendum question is put to Council for endorsement prior to submission to the NSW Electoral Commission and is included in the Recommendation within this Report.

 

Options discussed at the Councillor Workshop on 30 November 2020 are outlined below. However, following that Workshop staff gave consideration to the various comments made by Councillors and present ‘Option One – New’ for consideration, and which is the wording included in the recommendation.

 

As the voters are being asked to consider changing a current process, including what that status quo is, and what the result of any change would be, is the most transparent manner in which to present this to the community. This includes reference to the Mayor being elected separately to eight (8) Councillors, totalling the current nine (9) elected members. Although there is a broad community engagement process proposed, it is considered the question should still clearly present the question being put to voters, with the understanding that some electors may not have engaged with the community/educational campaign.

 

New Option for consideration post Councillor Workshop (as contained in the Recommendation wording)

 

Option One - New

 

The Mayor of Wagga Wagga is currently elected every two (2) years by the nine (9) Councillors. Do you approve of the direct election of the Mayor by the voters of Wagga Wagga, for a four (4) year term?

Option Two – New

 

The Mayor of Wagga Wagga is currently elected every two (2) years by the nine (9) Councillors. Do you approve of the direct election of the Mayor by the voters of Wagga Wagga, for a four (4) year term, noting this will result in increased election costs?

 

Preferred options discussed during Councillor Workshop

 

Option One

 

Wagga Wagga City Council currently has nine (9) Councillors with the Mayor elected by the Councillors. Do you approve to change this to the voters of Wagga Wagga electing eight (8) Councillors and the Mayor for a four (4) year period?

 

Option Two

 

Wagga Wagga City Council currently has nine (9) Councillors with the Mayor elected by the Councillors. Do you approve to change this to the voters of Wagga Wagga electing eight (8) Councillors and the Mayor for a four (4) year period, noting this will result in increased election costs?

 

If the constitutional referendum is passed, the result takes effect at the next local government elections then the position of Mayor would be elected by the public commencing from the 2024 NSW Local Government Elections.

 

If the question is not approved, the Mayor will be elected biennially by the Councillors from the existing nine Councillors.

 

Community Engagement Process

 

In relation to a referendum, Schedule 10 of the Regulation requires that the election manager publish a notice setting out the date of the referendum, the question to be asked and the locations and times of polling on the website of the council. The election manager can also publish that notice in any other manner they consider necessary to bring it to the attention of members of the public in the area in which a referendum is to be undertaken. The election manager is NSW Electoral Commission, who have verbally advised publication will be limited to the notice on the website. Council, will however separately undertake a comprehensive community engagement process, as considered below.

 

Advice from the Office of Local Government NSW (Circular 20-39, 30 November 2020) is that “Council is responsible for the preparation and publicity of the required explanatory material and must ensure this material presents a balanced case both for and against any proposition to be put to a referendum.” Council staff have commenced preparing this, and councillors may wish to have further consultation/engagement in this process at a future Councillor Workshop.

 

The community engagement would include, but not be limited to radio, print media, social media, flyers/posters and tv news bulletins. The engagement will include images of the referendum ballot paper for the community, so there is familiarity with how that document looks, given it will be compulsory to complete as part of the voting process.

 

More detailed information, including costs, in relation to promoting the referendum and providing sufficient information for the community to make an informed decision is provided in the Finance section of this report.

 

Financial Implications

The NSW Electoral Commission has advised a Constitutional Referendum held in conjunction with the Local Government elections in 2021 would increase the cost of the elections by approximately $47,000.

 

At the Councillor Workshop there was unanimous support from those in attendance for including the cost implications as part of the education campaign, but there were differing views in relation to including this as part of the Referendum question including whether a dollar amount be specified. Further consultation with the NSW Electoral Commission has confirmed it is difficult to specify a dollar amount as only a costs estimate is provided.

 

The NSW Electoral Commission have advised there will be a contract variation to the current agreement, to accommodate the referendum. In correspondence from the Minister for Local Government on 17 November 2020, the Minister advised that the NSW Electoral Commissioner has been instructed to prepare for full attendance voting at the September 2021 Local Government Elections.

 

The Minister further advised that if COVID-19 is still impacting communities next year, the cost of holding elections in a full attendance model will increase to meet a substantial rise in the electoral staff and polling booths needed to comply with physical distancing and sanitising requirements. As a result, the Minister for Local Government has secured a $56.8 million funding package as part of the NSW Government’s 2020/21 Budget.

 

The Government will provide the NSW Electoral Commission with this additional funding to hold COVID-Safe elections if required, so councils will only be billed for the cost of holding elections in a normal environment.

 

It is proposed to fund this 2021/22 anticipated cost from the Council Election Reserve which has current capacity.

 

If the result of any referendum was to move to a popularly elected mayor, then further advice received is that the cost would be approximately $47,000 every four years (i.e. similar to the cost of a Referendum). This is because mayoral elections require the management of a separate set of nominations and a separate set of ballot papers and separate counts at each polling place and returning office, and then a separate distribution of preferences process.  If Council was to move to a popularly elected mayor, the additional costs will be included in a future report to Council for adoption of the increased budget required.

 

Council has developed a proposed approach in relation to community engagement, as considered above. Costs associated with that community engagement program have been summarised into approximate amounts as set out below. These costs do not include staff time. Internal resources would need to be allocated to develop content across all media types, including drafting of scripts and other print media/promotional content, video/photography, management of media bookings and inquires and content review and management.

 

Method

Details

Approx. Cost

Commercial Radio – 30 second slots

Local Media outlets

 

 

Option Minimum

6-week program

Approx. 150 slots including prime time

$11,000 including GST

Option Maximum

6-week program

Approx. 350 slots including prime time

$23,000 including GST

Community Radio Announcements

No Costs (staff time)

Print Media

Council News and Display Ads (referendum notice)

Including Half Page Advertisements

$2,600

Media Release / Media Opportunity

Media release to news outlets with the intent this be picked up by commercial TV news bulletins in particular.

No Costs (staff time)

Social Media and Website

Council’s website and social media platforms including Facebook (including sponsored posts – digital advertising) and Instagram

 

Council’s website will link back to the NSW Electoral Commission website, to ensure consistency and timely updating of important information

$700

Flyers

Option Maximum

Information documentation delivered to all households in the Local Government Area

$11,000

Option Minimum

Information documentation delivered to all ratepayers in the Local Government Area through rates notices

$6,000

Posters

Various posters for public notice boards etc

$100

 

Minimum Total

(Radio Option 1 & Flyer Option 2)

Maximum Total

(Radio Option 2 & Flyer Option 1)

$20,400

 

$37,400

 

It is proposed to fund the above community engagement up to the maximum $37,400 for the 2021 election from the Council Election Reserve and adjust future years budgets to accommodate these increased costs.

 

Policy and Legislation

Local Government Act 1993 (NSW)

Local Government (General) Regulation 2005

 

Under the Regulation, if a council resolves to take a constitutional referendum or council poll, the general manager is to notify the Electoral Commissioner of the resolution within 21 days after the council makes the resolution (if the Electoral Commissioner is to administer the referendum or poll). This was undertaken following the resolution of Council in September 2020.

 


 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

The advantages and disadvantages in relation to each option are to be developed. Each option has an associated level of risk in relation to the future of the Office of the Mayor with an impact on the elected body as a whole. The financial impact is also a relevant consideration, particularly if that expenditure is incurred and there is no change supported by the voters.

Internal / External Consultation

Research was undertaken with a number of NSW Councils to gather information to provide input into this report.  Advice was also sought from the Office of Local Government NSW and the NSW Electoral Commission.

 

An extensive community engagement program will be delivered to allow the community to be involved and informed to make an informed decision at the 2021 Local Government Election.

 

Council considered this report at its meeting held 23 November 2020, with the matter deferred until the 14 December 2020 Council meeting, pending a Councillor Workshop to further discuss referendum wording options with particular consideration given in relation to including reference to ongoing increased election costs. This workshop was held on 30 November 2020 with the outcomes of the workshop considered as part of this Report, particularly in relation to the costs, with other matters considered as below:

 

·    Ensuring clarity of wording in relation to the current number of Councillors, i.e. that there are nine (9) councillors, including the Mayor.

·    Avoiding confusion around the number of Councillors, as voters are not being asked to change this.

·    Whether to have a question that reflects the status quo and what voters are being asked to change.

·    Utilising clear and concise wording.

·    Ensuring the question is capable of a ‘yes’ or ‘no’ response.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

x

x

x

x

x

 

 

 

 

 

 

x

x

x

Involve

 

 

x

x

x

x

x

 

 

 

 

x

x

x

Collaborate

 

 

x

x

x

x

x

 

 

 

 

 

 

x

 

x

x

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-6

 

RP-6               RESPONSE TO NOTICE OF MOTION - REVIEW OF COMMITTEE MEETING TIMES

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

This report is in response to the Notice of Motion from the Council Meeting of 27 July 2020 where Council resolved to receive a report reviewing the diversity and representation of its committees and identifying opportunities to promote diversity, equality and inclusion.

 

 

Recommendation

That Council note the review undertaken to date and the actions being undertaken to review and improve its processes to ensure the operation of committees encourages diverse representation.

 

Report

Council at its meeting on 27 July 2020 resolved:

          That Council receive a report:

a       auditing the diversity of age, gender, cultural background and employment status of committee members

b       auditing potential barriers to improving diversity of committee meetings such as times, location, and access

In responding to the above Notice of Motion Council undertook a number of steps in reviewing the current operation of its committee membership, structure and operations, a summary of which is outlined below:

Documentary Review

·    Review of existing information in relation to Committee structure and operations - time, location and date of meetings, process of selection of meeting times and appointment of committee members.

·    Review of existing information in relation to committee members – age, gender, cultural background and employment status.

·    Review of the process in which each committee advertised for members, e.g. local print media on a weekend, social media, direct industry contact, Council’s website etc.

This process highlighted that Council had limited information in relation to demographic data about its committee members, which is needed in order to review how diverse the membership of each committee is. Therefore, a survey was conducted across all 69 community members on Council’s advisory committees and panels, to obtain the additional information required to audit diversity of membership. Councillors were also invited to participate in the survey.  The survey was compiled with the assistance of Council’s gender equity and social planning teams, to ensure the questions asked were contemporary and inclusive.

 

 

Committee Survey

Council received 31 responses (45%) from external committee members to the survey during September/October 2020.

Survey questions related to gathering information from committee members including:

·    Age

·    Gender

·    Ethnicity

·    Marital Status

·    Employment status

·    Religion

·    Income

·    Access issues

·    Meeting times and dates

 

The majority of respondents (97%) did not identify any disability or access issues and 96% were happy with their committee’s meeting times and dates. 100% of respondents were happy with the location of their meetings and 93% of respondents were agreeable to attending meetings electronically (Zoom or Microsoft Teams) in the future.

The gender split of committee members is males 55% and females 42%. The majority of committee members (70%) are over 45 years of age. There are currently no Aboriginal or Torres Strait Islanders on council committees.

Councillors were also provided the same survey as above with Council receiving two responses (22%) from Councillors, with respondents not identifying any disability or access issues, however, were not happy with meeting dates and times in particular meetings being held during business hours. 100% of respondents were happy with the location of their meetings and 100% of respondents were agreeable to attending meetings electronically (Zoom or Microsoft Teams) in the future.

Open-ended questions

 

Committee members were asked to advise what attracted them to be part of a Council Committee, to give an overview of the reasons current members joined a Council committee, with Councillor and community members responses summarised below:

 

·    Ability to share community knowledge, skills and expertise to assist Council make informed decisions

·    Opportunity to positively contribute to the community

·    Engage with Council to collaborate and form a link between Council and the community

·    Membership as part of employment and/or an organisation membership to provide technical expertise, knowledge and advice to the committee

·    Individual professional development opportunities

·    Interest in Council’s history and heritage including Sister City relationships

·    Participation in event organisation

·    Nominated or suggested application by others or organisations

·    Councillor membership – support and link back to the elected body

 

Committee members were also asked to provide any suggestions on improvements that could be made to the development and facilitation of Council committees. Suggested improvements have been summarised below with Council’s response to each area provided, with further consideration to be undertaken as part of Council’s committee structure review following the 2021 Local Government Election.

 

Diversity of membership in relation to Councillor members will be necessarily influenced by diversity of candidates standing for election.

 

Suggested Improvement

Council’s Response

Allow continuation of remote meeting access post COVID restrictions to ensure accessibility and flexibility for members is available and quorums are met

Council will further consider the continuation of remote meeting access post COVID restrictions following further guidance from the Office of Local Government as a result of the “prescribed period” ending 25 March 2021.

Face-to-face interaction and networking to be improved should remote meetings continue

Arrange network opportunities and schedule face to face meetings during the term of the committee

Consideration of members circumstances for face to face attendance

Conduct a review of committee members circumstances in establishing meeting schedules to ensure equity and access issues are considered to increase diverse participation

Technical knowledge and skills of members utilised in critical review and feedback sessions

To be considered as part of development of Terms of Reference for Committees and review of the Policy which relates to the selection of committee members, and advertisement / expression of interest process

Creating a committee with wide range of experience, understanding and knowledge

Consideration of carer commitments for committee’s who met out of hours

Reimbursement is available for Councillors, as part of Council’s current policy.

Options for flexible attendance to be considered as part of review of any continuation of remote meeting access post COVID restrictions following further guidance from the Office of Local Government as a result of the “prescribed period” ending 25 March 2021.

Consideration of employment commitments for committee’s who met during business hours

 

Timeliness of business papers to ensure committee members have sufficient time to consider

To be considered as part of development of Terms of Reference for Committees, with these timeframes to be reviewed

Operational compliance with current timeframes to be reviewed and promoted

Keep scheduled meeting dates and times

Review of Council’s processes will be undertaken to ensure a consistent approach is applied across all committees with a focus on support of committee members and clear timely communication.

Financial Implications

N/A

Policy and Legislation

N/A

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

N/A

Internal / External Consultation

A cross organisation approach was undertaken to address the Notice of Motion with the following Council staff assisting in the review of the composition of each committee, Council’s committee documentation and development and preparation of survey questions:

 

·  Governance & Risk Officers

·  Committee secretaries and managers

·  Equity Project Manager

·  Social Planning Coordinator

·  Aboriginal Business Support Officer

·  Community Development Officer

·  Youth Development Officer

 

Consultation and engagement was conducted with Councillors and all advisory committee members who were given the opportunity to participate in the survey and provide data on the current composition of Council’s committees and provide opportunities for improvement given will guide development of Council’s committee structure for the new term of Council.

 

Attachments

 

1.

Advisory Committee Survey Data

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-6

 

































Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-7

 

RP-7               Work Health and Safety Policy (POL 080)

Author:                        Peter Thompson 

         

 

Summary:

Amendments have been made to the draft Work Health and Safety Policy (POL 080) requiring the endorsement of Council.

 

 

Recommendation

That Council:

a       note that there were no public submissions received during the exhibition period of the draft Work Health and Safety Policy (POL 080)

b       adopt the draft Work Health and Safety Policy (POL 080)

 

Report

Council at its meeting of 28 September 2020, adopted to endorse the draft Work Health and Safety Policy (POL 080), and place on public exhibition for a period of 28 days inviting public submissions and report back to Council at the conclusion of the exhibition period, addressing submissions and recommend to adopt the policy.

 

The draft Work Health and Safety Policy (POL 080) was placed on public exhibition for 28 days with a 42-day submission period which closed on 4 December 2020. During the submission period, no submissions were received.

 

It is recommended that Council adopt the Policy as exhibited.

 

Financial Implications

N/A.

Policy and Legislation

Work Health and Safety Policy (POL 080)

Local Government Act 1993 (NSW)

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

Council policies are essential to ensure transparent legal, fair and consistent decision-making across the Council. They support Council in achieving its corporate objectives and provide a critical guide for staff, Councillors and other stakeholders. In the absence of effective policies there is a greater risk of inconsistency, confusion and inefficiency.


 

Internal / External Consultation

Following endorsement by Council at its meeting on 28 September 2020, the draft policy was placed on public exhibition for a period of 28 days from 23 October 2020 to 20 November 2020 with public submissions received until the 4 December 2020.

 

Advertising and engagement was conducted through Council’s website and Council News with no submissions were received.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

 

 

 

 

 

 

 

x

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

Draft Work Health and Safety Policy POL 080

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-7

 









Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-8

 

RP-8               Proposed New Fee and Charge for 2020/21 - Mary Kidson Hall

Author:         Zachary Wilson 

Director:       Natalie Te Pohe

         

 

Summary:

This report proposes to add a new social/community fee for 2020/21 for the Mary Kidson Hall (former Playsession Hall), located at the Botanic Gardens.

 

 

Recommendation

That Council:

a       note that there were no public submissions received during the exhibition period

b       adopt the following new fee from 15 December 2020:

Item Number

Fee and Charge Description

Pricing Policy ID

2020/21 Fee (exclusive of GST)

GST

2020/21 Fee (inclusive of GST)

Basis

NEW

Other Social/community group (not-for-profit)

E

50% reduction in hire rates associated with Playsession Hall Venue Hire (items number 0569 and 0570)

Each

 

Report

Council, at its meeting of 26 October 2020, resolved:

 

That Council:

a    place the following new fee on public exhibition for a period of 28 days from 27 October 2020 to 24 November 2020:

Item Number

Fee and Charge Description

Pricing Policy ID

2020/21 Fee (exclusive of GST)

GST

2020/21 Fee (inclusive of GST)

Basis

NEW

Other Social/community group (not-for-profit)

E

50% reduction in hire rates associated with Playsession Hall Venue Hire (items number 0569 and 0570)

Each

 

b    invite public submissions on the proposed new fee until 24 November 2020

c     receives a further report following the public exhibition period:

i        addressing any submission made in respect of the proposed new fees

ii       proposing adoption of the new fees and charges unless there are any recommended amendments that will require a further public exhibition period

 

These proposed new fees and charges were placed on public exhibition from 27 October 2020 until 24 November 2020 and Council invited public submissions during this period.

 

No public submissions were received on the proposed new fees.

 

As the initial report indicated, the adoption of this new fee will allow community groups to make regular and long-term bookings. It is recommended that this new fee be adopted and included in the 2020/21 Fees and Charges document.

 

Financial Implications

As the hire of this facility has not been offered to the general public previously, the level of fee income which will be raised is generally unknown. Council officers suggest that an increased level of usage may be obtained by offering the 50% reduction, which may provide a similar overall level of fee income each year.

Policy and Legislation

Local Government Act 1993

Chapter 15, Part 10, Division 1:

·   Section 608 Council fees for services

 

Chapter 15, Part 10, Division 2:

·   Section 610B Fees to be determined in accordance with pricing methodologies

 

Chapter 15, Part 10, Division 3:

·   Section 610D How does a council determine the amount of a fee for service?

·   Section 610F Public notice of fees

 

Local Government (General) Regulation 2005

Regulation 201 Annual statement of council’s revenue policy

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

The charging of this fees will assist in increasing the utilisation of this hall and move towards recouping some of the usage and maintenance costs.

Internal / External Consultation

The proposed new fee and charge was publicly exhibited through Council News and on Councils website, seeking public submissions.

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-9

 

RP-9               RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.

 

Councillor D Hayes requested advice on if Council had plans to install bus shelters in the main street to offer protection to the community from weather elements.

There are no new bus shelters planned for the main street at this point in time.

 

Council has been working with Transport for NSW on establishing the B Pole system, which does aim to enhance access at existing bus stops across Wagga Wagga with improved disability access, improved signage, brail tagging of signage and tactile paving, the B Pole system will also - in the future - have QR Readers that can update travellers on the bus timetable and advise when the next bus is due to arrive at their location.

 

Council does not intend to install additional bus shelters in the main street as they would detract from the city scape, resulting in additional assets to maintain and potentially places for people to sleep. The public can use existing shop awnings to shelter from the sun and rain.

 

Council has a $20,000 biannual budget allocation to cover maintenance of existing bus shelters across the Council area, this is usually used to supplement biannual funding 50:50 from Transport for NSW.

 

Councillor V Keenan requested that staff provide a list of Code of Conduct complaint resolutions for the term of this Council, that name a Councillor. In addition, provide a list of Votes of No Confidence motions including the movers and seconders during this term of Council.

CODE OF CONDUCT RESOLUTIONS DURING THE TERM OF THIS COUNCIL

·    Council Resolution 19/438 - 25 November 2019

 

On the Motion of Councillors D Hayes and R Kendall

That Council:

a       notes it is in receipt of a final investigation report submitted to the Council for consideration in accordance with the Code of Conduct and Administrative Procedures for the Code of Conduct, and which has been made available to Councillors with the confidential business paper for this meeting

b       notes the findings made by the investigator that Councillor Paul Funnell breached clause 3.3 of Council’s Code of Conduct (September 2017) by failing to treat Councillor Vanessa Keenan with respect at all times in communications both in email correspondence and during meetings of Council in 2017, in particular on 27 November 2017

c        accepts the recommendations of the investigator, made under Clause 8.35(g) of the Procedures for the Administration of the Code of Conduct, and accordingly resolves that Councillor Paul Funnell be formally censured for the breach, under Section 440G of the Local Government Act 1993 (NSW)

 

·    Council Resolution 20/105 - 16 March 2020

 

On the Motion of Councillors P Funnell and D Tout

1.       That the Council notes it is in receipt of a final investigation report submitted to the Council for consideration in accordance with the Code of Conduct and Administrative Procedures for the Code of Conduct, and which has been made available to Councillors with the confidential business paper for this meeting.

 

2.       That the Council notes the findings made by the investigator that Councillor Koschel breached clauses 3.2, 3.7(c) and 3.10(c) of Council’s Code of Conduct (June 2019) by breaching general conduct, harassment and discrimination and bullying provisions against a community member.

 

3.       That the Council take no action in relation to the final investigation report.

 

4.       That the reason(s) for not accepting their recommendation as included in the final investigation report) is that there is insufficient grounds to conclude a breach of the Code of Conduct.

 

5.       That Council requests the Complaints Coordinator notify the Office of Local Government NSW of the Council’s decision not to adopt the investigator’s recommendation and the reason(s) for it, in accordance with the Administrative Procedures for the Code of Conduct (adopted June 2019).

 

·    Council Resolution 20/397 - 12 October 2020

 

On the Motion of Councillors R Kendall and D Tout

That Council:

a       notes it is in receipt of a final investigation report of Graham Evans of O’Connell Workplace Relations, submitted to the Council for consideration in accordance with the Code of Conduct and Administrative Procedures for the Code of Conduct and which has been made available to Councillors with the confidential business paper for this meeting

b       notes the findings made by the investigator that Councillor Paul Funnell breached clauses 3.1(a), 3.1(b), 3.1(e), 7.2(b) and 7.6(h) of Council’s Code of Conduct (2019) by engaging in conduct that that is likely to bring council or other council officials into disrepute; is contrary to statutory requirements or the council’s administrative requirements or policies; causes, compromises or involves intimidation or verbal abuse; in any public or private forum, directing, influencing or attempting to, any other member of staff in the exercise of their function; and engaging in inappropriate interactions involving the making of a personal attack on council staff

c        that, in accordance with the Investigator’s recommendations, Councillor Paul Funnell be formally censured for the breach, under Clause 7.58(c) of the Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW 2020 and Section 440G of the Local Government Act 1993 (NSW) and that the matter also be referred to the Office of Local Government NSW for further action under the misconduct provisions of the Local Government Act 1993 (NSW)

 

MOTIONS OF VOTE OF NO CONFIDENCE DURING THE TERM OF THIS COUNCIL

·    Vote of No Confidence - 12 August 2019

 

A Motion was moved by Councillors P Funnell and Y Braid OAM

That Council conduct a vote of no confidence in The Mayor, Councillor Greg Conkey.

The Motion on being put to the meeting was LOST.

·    Vote of No Confidence – 28 October 2019

 

A Motion was moved by Councillors T Koschel and K Pascoe

That Council conduct a vote of no confidence in Councillor Vanessa Keenan.

The Motion on being put to the meeting was LOST.

 

 

Councillor R Kendall requested a site visit to Beauty Point to assess drainage and erosion issues in the area.

This visit happened on 2 December 2020.

 


 

 

Councillor P Funnell requested advice on the process of responding to Questions/Business with Notice including the mechanism for providing advice back to Council and the community on matters raised in this session.

During debate there are often questions asked in relation to the reports presented to Council and which is part of the debate and decision-making process. In practice, there are a number of avenues questions can be asked by Councillors, with varying corresponding mechanisms for providing responses and recording/reporting same.

 

1. Following receipt of the Business Paper Councillors can ask follow-up questions to the relevant Directorate within Council. The mechanism for providing advice back is that a response is provided directly to that particular councillor, as well as all other councillors. This provides the relevant council officer with time to consider the question and compile the information in time for councillors to consider prior to making a decision on the matter. This information would not be included in the Council report but may form part of the discussion on the item within the Council meeting.

 

2. Councillors can ask questions at the pre-meeting, prior to the Council meeting, to seek clarification on matters on the agenda at that night’s Council meeting. Responses to specific questions are through the General Manager and relevant director. As above, these written responses are not directly made available to the community but may inform debate and discussion the item and, therefore by extension, form part of the record of the meeting.

 

3.   Within the Council meeting, a Councillor may ask a question through the General Manager in relation to a particular item of business. On those occasions, an immediate response may be provided but there are also occasions where the relevant staff member takes the question ‘on notice’, to be answered after the meeting. This is typically because access to information is limited in the confines of the meeting and staff may need to undertake further review or research in order to provide a full and accurate response.

 

The Code of Meeting Practice does not specify how these questions are recorded. Typically, the Director will make a note, within the meeting, of these follow-up items. Responses are then either provided as part of a further report to Council; within a workshop on the matter; circulated by email to all Councillors or included in the Councillor Bulletin. There may also be occasions where the questions are repeated as part of the ‘Questions/Business with Notice’ section of the Council meeting (see below). Governance staff will review the internal process around capturing these follow-up questions within meetings.

 

4.   Councillors can ask ‘Questions with Notice’ at a Council meeting, which then form part of a report to the next available Council meeting. Section 3 of Council’s Code of Meeting Practices (as below) outlines the process for dealing with Questions with Notice at a Council meeting.

 

3.17 A councillor may, by way of a notice submitted under clause 3.10, ask a question for response by the general manager about the performance or operations of the council.

 

3.18 A councillor is not permitted to ask a question with notice under clause 3.17 that comprises a complaint against the general manager or a member of staff of the council, or a question that implies wrongdoing by the general manager or a member of staff of the council.

 

3.19 The general manager or their nominee may respond to a question with notice submitted under clause 3.17 by way of a report included in the business papers for the relevant meeting of the council or orally at the meeting.

 

 

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 14 December 2020

RP-10

 

RP-10            FINANCIAL PERFORMANCE REPORT AS AT 30 NOVEMBER 2020

Author:         Carolyn Rodney 

Director:       Natalie Te Pohe

         

 

Summary:

This report is for Council to consider information presented on the 2020/21 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 30 November 2020

 

 

Recommendation

That Council:

a       approve the proposed 2020/21 budget variations for the month ended 30 November 2020 and note the continued forecast deficit budget position as a result of COVID-19

b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c        note the details of the external investments as at 30 November 2020 in accordance with section 625 of the Local Government Act 1993

 

Report

Wagga Wagga City Council (Council) continues to forecast deficit budget positions as a result of the estimated financial impact the COVID-19 pandemic is having on many businesses, with local councils not immune to the pandemic.

 

At this stage, Council forecasts a $4M deficit budget position for the 2020/21 budget year (as at 30 November 2020).  This will be reviewed as the year progresses, with updates provided to Council as part of the monthly financial performance report. 

Council has experienced a positive monthly investment performance for the month of November when compared to budget ($177,172 up on the monthly budget). This is mainly due to an increase in the principal value of Council’s Floating Rate Note portfolio and a strong positive return from Council’s TCorp Managed Fund.


 

Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 43% of approved budget. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 81% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 41% of approved budget and is tracking slightly over budget at this stage of the financial year due to operating contract commitments that have been raised for the full year. Excluding these commitments, the expenditure to budget is 38% which is below the year to date target.

 

CAPITAL INCOME

Total capital income is 18% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 59% of approved budget (including ‘Pending Projects’). Excluding ‘Pending Projects’ budgets, the capital expenditure including commitments is 93% of approved budget which is as a result of contracts being raised for multi-year projects.

 

 


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2020 TO 30 NOVEMBER 2020

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2020/21

BUDGET ADJ
2020/21

APPROVED BUDGET
2020/21

YTD ACTUAL   EXCL COMMT'S 2020/21

COMMT'S 2020/21

YTD ACTUAL + COMMT'S
2020/21

YTD % OF BUD

Revenue 

Rates & Annual Charges

(72,529,470)

0

(72,529,470)

(30,161,717)

0

(30,161,717)

42%

User Charges & Fees

(22,261,420)

0

(22,261,420)

(9,337,700)

0

(9,337,700)

42%

Interest & Investment Revenue

(2,306,255)

0

(2,306,255)

(1,626,296)

0

(1,626,296)

71%

Other Revenues

(2,931,718)

(514,515)

(3,446,233)

(1,593,918)

0

(1,593,918)

46%

Operating Grants & Contributions

(13,415,374)

4,593,845

(8,821,529)

(4,189,529)

0

(4,189,529)

47%

Capital Grants & Contributions

(89,541,725)

16,634,377

(72,907,348)

(13,185,035)

0

(13,185,035)

18%

Total Revenue

(202,985,962)

20,713,707

(182,272,255)

(60,094,195)

0

(60,094,195)

33%

 

 

Expenses

 

Employee Benefits & On-Costs

48,595,768

(448,102)

48,147,666

19,094,337

0

19,094,337

40%

Borrowing Costs

3,452,579

(207,776)

3,244,803

408,364

0

408,364

13%

Materials & Contracts

30,860,378

5,784,725

36,645,103

13,660,004

4,355,698

18,015,702

49%

Depreciation & Amortisation

35,177,865

0

35,177,865

14,657,444

0

14,657,444

42%

Other Expenses

9,985,219

2,397,548

12,382,767

3,463,836

131,836

3,595,672

29%

Total Expenses

128,071,808

7,526,395

135,598,204

51,283,985

4,487,534

55,771,519

41%

 

Net Operating (Profit)/Loss

(74,914,154)

28,240,103

(46,674,051)

(8,810,210)

4,487,534

(4,322,675)

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

14,627,571

11,605,725

26,233,296

4,374,825

4,487,534

8,862,359

 

 

 

Capital / Reserve Movements

Capital Expenditure - One Off Confirmed

31,423,131

30,561,250

61,984,381

12,712,425

60,950,265

73,662,691

119%

Capital Expenditure – Recurrent

22,666,954

647,702

23,314,656

3,582,859

4,459,446

8,042,305

34%

Capital Exp – Pending Projects

102,263,183

(49,285,154)

52,978,029

0

0

0

0%

Loan Repayments

4,718,119

(307,774)

4,410,344

1,964,883

0

1,964,883

45%

New Loan Borrowings

(22,723,947)

(3,765,392)

(26,489,338)

0

0

0

0%

Sale of Assets

(2,173,514)

(1,018,634)

(3,192,148)

(523,408)

0

(523,408)

16%

Net Movements Reserves

(21,740,087)

(5,451,236)

(27,191,323)

0

0

0

0%

Total Cap/Res Movements

114,433,839

(28,619,238)

85,814,601

17,736,758

65,409,712

83,146,470

 

 

 

ORIGINAL
BUDGET
2020/21

BUDGET ADJ
2020/21

APPROVED BUDGET
2020/21

YTD ACTUAL   EXCL COMMT'S 2020/21

COMMT'S 2020/21

YTD ACTUAL + COMMT'S
2020/21

YTD % OF BUD

Net Result after Depreciation

39,519,685

(379,135)

39,140,550

8,926,549

69,897,246

78,823,795

 

 

Add back Depreciation Expense

35,177,865

0

35,177,865

14,657,444

0

14,657,444

42%

 

Cash Budget (Surplus) / Deficit

4,341,820

(379,135)

3,962,684

(5,730,895)

69,897,246

64,166,351

 

 

 

 

 

 

 

 

 

Description

Budget

2020/21

Budget

2021/22

Budget

2022/23

Budget

2023/24

Budget

2024/25

Budget

2025/26

Budget

2026/27

Budget

2027/28

Budget

2028/29

Budget

2029/30

Adopted Bottom Line (Surplus) / Deficit

4,341,819

2,909,316

2,682,933

1,763,495

2,131,200

3,137,673

2,748,594

1,622,670

1,359,793

740,739

Prior Adopted Bottom Line Adjustments

(379,135)

 

(564,550)

 

(754,410)

 

(943,879)

 

(1,153,789)

 

(1,214,422)

 

(1,459,291)

 

(1,698,226)

 

(1,953,832)

 

(2,217,476)

 

Revised Bottom Line (Surplus) / Deficit

3,962,684

 

 

2,344,766

 

 

1,928,523

 

 

819,616

 

 

977,411

 

 

1,923,251

 

 

1,289,303

 

 

(75,556)

 

 

(594,039)

 

 

(1,476,737)

 

 

 

 

 

 

 

 

 

 

 

 

 




2020/21 Revised Budget Result – (Surplus) / Deficit

$’000s

Original 2020/21 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget Variations for November 2020

$4,342K

   ($379K)

  ($12K)

Proposed Revised Budget result for 30 November 2020 - (Surplus) / Deficit

$3,951K

 


 

The proposed Budget Variations for 30 November 2020 are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

(Fav)/ Unfav

2 – Safe and Healthy Community

City Presentation

($40K)

Collins Park $5K

Victory Memorial Gardens $7K

Botanic Gardens $28K

Nil

It is proposed to reallocate funding from the generic existing City Presentation funds to specific parks locations where additional funds are required for the current year and future years of the LTFP.

Collins Park and Victory Memorial Gardens - $7K allocation. With the increase in activation around the Civic precinct and the lagoon with the recent active travel path construction, there is a greater amount of traffic through the 2 major CBD parks.  The age of the assets (trees, fountains etc) within the park is substantial and there are additional maintenance costs.

Botanic Gardens - $28K allocation. New Entwine facilities that have been developed at the site will require ongoing funding to maintain them at the high standard required for Wagga local government residents and visitors to the City.

The above parks have been chosen due to their increased high visitation numbers.

Job Consolidation: 13279

 

3 – Growing Economy

COVID Safe Australia Day Grant

$20K

National Australia Day Council ($20K)

Nil

Council has been successful in securing grant funding from the National Australia Day Council to ensure that Australia Day Celebrations are COVID Safe. The grant funds will cover the additional COVID related costs for fencing, signage, cleaners, a COVID Marshall and PPE.

Estimated Completion: 31 January 2021

Job Consolidation: 21144

 

4 – Our Identity and Sense of Place

RRL Mobile Library Refund

($12K)

 

$12K

Council has been advised that we will be receiving a refund equivalent to three months (or 25%) of the RRL Mobile Library cost for 2019/20 as a result of the service being withdrawn during the Covid-19 shutdown (25th March 2020 to 3 July 2020). It is proposed to utilise the refund to partly offset the reported deficit from the estimated financial impact from Covid-19.

Job Number: 10 19000 7330

 

5 – The Environment

Forest Hill Sewer Treatment Works

($364K)

Low Cost Loans Borrowings $364K

Nil

Additional funds and timing adjustments are required for the Forest Hill Sewer Treatment Works Project. The additional funds are required due to additional requirements being identified which resulted in a change of scope and the original budget estimates being over five years old. It is proposed to fund the works from the Sewer Reserve and move the project from the Pending Projects list and into the Capital Works Program. The additional funds of $1,343K will bring the total project budget to $2,561K.

It is proposed to allocate the budget and additional funding of $1,343K: 2020/21 $713K (currently $1,077K), 2021/22 $1,072K, 2022/23 $44K and 2023/24 $732K.

Estimated Completion: 30 June 2024

Job Consolidation: 50266

 

Relocation of Reduce Reuse Recycle (RRR) Shop

$150K

Solid Waste Reserve ($150K)

Nil

Funds are required to allow for moving the RRR Shop (Tip Shop) at GWMC to an existing shed (with modifications) to provide customer access in front of the new weighbridge location. This will allow customers to both drop off and purchase items without needing to cross the weighbridge. It is proposed to undertake works on the existing shed to fit it out to ensure it is secure and suitable for the requirements of the RRR Shop. The proposed new location will be incorporated into the future development of the domestic precinct. It is proposed to fund the works from the Solid Waste Reserve.

Estimated Completion: 30 June 2021

Job Consolidation: 70166

 

 

$0

 

2020/21 Capital Works Summary

 

Capital Works

Approved Budget

Proposed Movement

Proposed Budget

One-off

$61,984,381

$818,055

$62,802,436

Recurrent

$23,314,656

$0

$23,314,656

Pending

$52,978,034

($1,032,055)

$51,945,979

Total Capital Works

$138,277,071

($214,000)

$138,063,071


 

Current Restrictions

 

 

RESERVES SUMMARY

30 NOVEMBER 2020

 

CLOSING BALANCE 2019/20

ADOPTED RESERVE TRANSFERS 2020/21

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 23.11.2020

PROPOSED CHANGES for Council Resolution

REVISED BALANCE

 

 

 

 

 

 

Externally Restricted

 

 

 

 

 

Developer Contributions - Section 7.11

(25,878,470)

464,256

551,760

 

(24,862,454)

Developer Contributions - Section 7.12

402,380

(50,464)

32,251

 

384,167

Developer Contributions – S/Water DSP S64

(6,693,550)

1,973,123

(448,464)

 

(5,168,891)

Sewer Fund

(25,992,570)

582,604

(2,596,668)

 

(28,006,633)

Solid Waste

(22,421,037)

9,163,583

190,407

150,000

(12,917,047)

Specific Purpose Grants

(3,645,164)

0

3,645,164

 

0

SRV Levee

(4,953,842)

(1,652,925)

436,607

 

(6,170,160)

Stormwater Levy

(4,143,634)

(200,921)

589,036

 

(3,755,519)

Total Externally Restricted

(93,325,885)

10,279,256

2,400,093

150,000

(80,496,537)

 

 

Internally Restricted

 

Airport

(324,921)

(511,083)

(113,890)

(949,894)

Art Gallery 

(55,091)

38,500

16,555

(36)

Ashmont Community Facility

(3,665)

(1,500)

0

(5,165)

Bridge Replacement 

(568,093)

236,972

31,121

(300,000)

CBD Carparking Facilities

(774,666)

105,302

(105,302)

(774,666)

CCTV 

(91,109)

18,000

0

(73,109)

Cemetery Perpetual 

(241,401)

(138,203)

0

(379,603)

Cemetery 

(597,311)

89,768

(69,226)

(576,769)

Civic Theatre Operating 

(96,321)

87,904

0

(8,417)

Civic Theatre Technical Infrastructure 

(7,706)

7,706

0

(0)

Civil Projects 

(142,016)

0

0

(142,016)

Community Amenities 

(282,200)

243,050

15,509

(23,641)

Community Works 

(176,588)

81,215

0

 

(95,373)

Council Election 

(444,166)

(93,256)

0

(537,422)

Economic Development 

(490,000)

490,000

0

0

Emergency Events 

(214,548)

22,709

(8,901)

 

(200,740)

Employee Leave Entitlements

(3,780,744)

 

0

 

(3,780,744)

Environmental Conservation 

(116,578)

 

0

 

(116,578)

Estella Community Centre 

(230,992)

 

0

 

(230,992)

Family Day Care 

(200,152)

0

200,152

 

0

Fit for the Future

(5,418,415)

684,035

195,805

 

(4,538,574)

Generic Projects Saving

(325,101)

325,101

0

 

0

Glenfield Community Centre 

(23,704)

(2,000)

0

 

(25,704)

Grants Commission 

(5,488,910)

 

5,488,910

 

0

Grassroots Cricket 

(70,992)

 

0

 

(70,992)

Gravel Pit Restoration 

(807,503)

13,333

0

 

(794,170)


 

 


 

RESERVES SUMMARY

 

30 NOVEMBER 2020

 

CLOSING BALANCE 2019/20

ADOPTED RESERVE TRANSFERS 2020/21

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 23.11.2020

PROPOSED CHANGES for Council Resolution

REVISED BALANCE

Gurwood Street Property 

(50,454)

 

0

 

(50,454)

Information Services

(1,089,975)

446,840

8,492

 

(634,643)

Infrastructure Replacement 

(350,988)

219,491

(113)

 

(131,610)

Insurance Variations 

(100,246)

 

0

 

(100,246)

Internal Loans 

(1,672,256)

(828,298)

(675,336)

 

(3,175,890)

Lake Albert Improvements 

(208,718)

141,163

(132)

 

(67,688)

LEP Preparation 

(2,667)

2,667

0

 

0

Livestock Marketing Centre 

(5,651,791)

3,374,777

589,835

 

(1,687,178)

Museum Acquisitions 

(39,378)

 

0

 

(39,378)

Oasis Building Renewal 

(259,463)

30,000

74,329

 

(155,135)

Oasis Plant 

(1,071,266)

464,228

140,279

 

(466,759)

Office Equipment/Building Projects

(73,752)

71,251

0

 

(2,501)

Parks & Recreation Projects

(227,174)

(180,000)

163,174

 

(244,000)

Planning Legals

(40,000)

(40,000)

0

 

(80,000)

Plant Replacement 

(3,542,217)

2,046,451

25,866

 

(1,469,900)

Playground Equipment Replacement 

(260,821)

(116,356)

85,000

 

(292,176)

Project Carryovers 

(2,777,650)

574,876

2,202,774

 

0

Public Art 

(158,877)

52,572

13,760

 

(92,545)

Robertson Oval Redevelopment 

(92,151)

 

0

 

(92,151)

Senior Citizens Centre 

(19,627)

(2,000)

0

 

(21,627)

Sister Cities 

(55,776)

30,000

0

 

(25,776)

Sporting Event Attraction

(198,449)

59,000

139,027

 

(421)

Sporting Event Operational

(100,000)

(30,180)

0

 

(130,180)

Stormwater Drainage 

(258,242)

80,000

80,000

 

(98,242)

Street Lighting Replacement 

(12,553)

 

0

 

(12,553)

Subdivision Tree Planting 

(536,435)

80,000

10,602

 

(445,833)

Sustainable Energy 

(340,563)

89,945

112,836

 

(137,782)

Unexpended External Loans 

(1,284,452)

483,400

788,630

 

(12,422)

Workers Compensation 

(160,649)

 

0

 

(160,649)

Total Internally Restricted

(41,609,483)

8,747,383

9,409,755

0

(23,452,345)

 

 

 

 

 

 

Total Restricted

(134,935,368)

19,026,638

11,809,848

150,000

(103,948,882)

 

 

 

 

 

 

Total Unrestricted

(12,262,000)

0

0

0

(12,262,000)

 

 

 

 

 

 

Total Cash, Cash Equivalents and Investments

(147,197,368)

19,026,638

11,809,848

150,000

(116,210,882)

 

 


 

Investment Summary as at 30 November 2020

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:

 

Institution

Rating

Closing Balance
Invested
31/10/2020
$

Closing Balance
Invested
30/11/2020
$

November
EOM
Current Yield
%

November
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Short Term Deposits

 

 

 

 

 

 

 

 

AMP

BBB

2,000,000

0

0.00%

0.00%

1/06/2020

30/11/2020

6

Auswide

BBB

2,000,000

2,000,000

1.00%

1.33%

30/06/2020

29/01/2021

7

NAB

AA-

1,000,000

1,000,000

0.75%

0.67%

14/09/2020

14/09/2021

12

Total Short Term Deposits

 

5,000,000

3,000,000

0.92%

2.00%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

264,457

262,143

0.10%

0.17%

N/A

N/A

N/A

CBA

AA-

1,633,646

3,767,883

0.10%

2.51%

N/A

N/A

N/A

CBA

AA-

13,593,928

17,600,264

0.30%

11.72%

N/A

N/A

N/A

Total At Call Accounts

 

15,492,031

21,630,289

0.26%

14.40%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.67%

5/06/2017

6/06/2022

60

AMP

BBB

0

2,000,000

0.95%

1.33%

30/11/2020

30/05/2022

18

Rabobank

A+

1,000,000

1,000,000

3.20%

0.67%

25/08/2016

25/08/2021

60

Westpac

AA-

3,000,000

3,000,000

1.19%

2.00%

10/03/2017

10/03/2022

60

Auswide

BBB

2,000,000

2,000,000

0.85%

1.33%

6/10/2020

6/10/2022

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.33%

3/01/2018

4/01/2022

48

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.67%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

3.02%

1.33%

28/06/2018

28/06/2021

36

BOQ

BBB+

3,000,000

3,000,000

3.25%

2.00%

28/08/2018

29/08/2022

48

P&N Bank

BBB

1,000,000

1,000,000

3.10%

0.67%

16/10/2018

18/10/2021

36

Westpac

AA-

2,000,000

2,000,000

3.05%

1.33%

13/11/2018

15/11/2021

36

Police Credit Union

NR

1,000,000

0

0.00%

0.00%

20/11/2018

20/11/2020

24

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.67%

20/11/2018

21/11/2022

48

ING Bank

A

2,000,000

0

0.00%

0.00%

29/11/2018

30/11/2020

24

NAB

AA-

2,000,000

2,000,000

3.01%

1.33%

30/11/2018

30/11/2021

36

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.67%

30/11/2018

30/11/2022

48

CUA

BBB

2,000,000

2,000,000

3.02%

1.33%

5/12/2018

7/12/2020

24

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.33%

8/02/2019

8/02/2022

36

ING Bank

A

1,000,000

1,000,000

2.82%

0.67%

22/02/2019

22/02/2021

24

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.33%

23/04/2019

26/04/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.67%

22/05/2019

23/05/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.67%

8/07/2019

10/07/2023

48

Judo Bank

NR

1,000,000

1,000,000

2.30%

0.67%

16/07/2019

16/07/2021

24

Auswide

BBB

1,000,000

1,000,000

1.95%

0.67%

12/08/2019

12/08/2022

36

Judo Bank

NR

1,000,000